HomeMy WebLinkAbout2004-07-20 Council MinutesKNEEHILL COUNTY
Regular Council Meeting Agenda
July 20 , 2004
PRESENTATIONS:
1. 9:00 A.M. Kneehill Regional FCSS Annual Report - S. Jackson
1. Meeting Called to Order
2. Adoption of Agenda
3. Approval of June 22, 2004 Regular Council Meeting minutes
4. Accounts Payable
5. Financial Reports
Page 1
Page 3
Page 12
Page 15
6. Unfinished Business
a. Trochu Fire Hall .....................................................Page 19
Recommendation: Verbal recommendation
b. Linden Station Rescue Unit .......................................Page 23
is Recommendation: That Council approve a change
in the vehicle replacement schedule so that the
Linden Rescue Unit is replaced in 2005 and the
Tanker Currently located in Acme is replaced in
2009.
c. Kneehill County 60th Anniversary Open House ................Page 25
Recommendation: That Council receive this report, as
information.
7. New Business
a. Assessment Review Board Dates ...................................Page 30
Recommendation: That Council set aside September 22nd
and 23`d for the 2004 Assessment Review Board hearings.
b. Conservation Coordinator Replacement .........................Page 31
Recommendation:
• 1) That Council approve Kneehill County's participation
in the next three year program set out by the Alberta
Environmentally Sustainable Agriculture grant.
2) That Council approve Kneehill County filling the
position of Conservation Coordinator with a full time
Assistant Agricultural Fieldman.
8. Correspondence Report ...................................................Page 33
Recommendation: That Council receive the Correspondence
report.
9. Business Pending & Summary Report ....................................Page 37
Recommendation: That Council receive the Pending and
Business Summary Report
40 10. Council and Committee Reports .......................................... Page 46
11. Business Arising from Council and Committee Reports
12. In Camera
Legal Issues: a) Municipal Meetin g
b) Recreation and Culture
c) Kneehill County Water Strategy
13. Adjournment
® NOTE: It is anticipated the meeting will conclude by 10:00 A.M.
•
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2
KNEEHILL COUNTY COUNCIL MEETING MINUTES
July 20, 2004
MINUTES OF THE JULY 20, 2004 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY AT THE
KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE
HILLS, ALBERTA.
PRESENT:
PRESENT Di
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s
on No. 6 Ken Hoppins, Reeve
Division No. 4 Murray Woods, Deputy Reeve
Division No. 1 Brian Holsworth, Councillor
Division No. 2 Carol Calhoun, Councillor
Division No. 3 Jerry Wittstock, Councillor
Division No. 5 Vern Crawford, Councillor
Division No. 7 Ken Knievel, Councillor
ADMINISTRATION PRESENT:
CAO Gene Kiviaho
Finance Director Lavinia Henderson
Director of Operations Rob Mayhew
EMS Coordinator Mac deBeaudrap
Assessor Frank Grills
Agricultural Fieldman Bruce Sommerville
Municipal Intern Dan Proctor
Recording Secretary Barb Long
Also present was Mr. Jeremy Regehr, Linden Fire Department.
1. Reeve Hoppins in the Chair:
CALL TO ORDER Reeve Hoppins called the meeting to order at 8:30 A.M.
2. Adoption of Agenda:
Additions to the Agenda:
Under Presentations:
• Linden Station Rescue Unit - Jeremy Regehr
Under Agenda Item #3 - Approval of Minutes of June 30, 2004
Trochu/Kneehill County Joint Meeting
Under Unfinished Business
• 6(d) KRWSC Open Cut Report
• 6(e) Swalwell Flooding
is
Under New Business
• 7(c) Policy 7.6.1 Employee Mileage & Meal
Reimbursement
Under In Camera - Legal Issues - Trochu Fire Hall Expansion
342/04 Councillor Holsworth moved approval of the agenda, as
amended.
CARRIED
MINUTES 3.Approval of the June 22, 2004 Regular Council Meeting
Minutes and June 30, 2004 Trochu/Kneehill County Joint
Meeting
343/04 Councillor Wittstock moved approval of the June 22,
2004 Regular Council Meeting minutes.
® CARRIED
Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
July 20, 2004
348/04
344/04 minutes of the Town of Trochu/Kneehill County Joint Meeting,
with the removal of the section of the minutes referring to the
FCSS.
® CARRIED
4. Accounts Payable
ACCTS PAYABLE Councillor Wittstock moved approval of the accounts presented
for payment today subject to review by the Finance Committee..
345/04
CARRIED
5. Financial Reports
FIN REPORTS Councillor Crawford moved acceptance of the Financial Reports.
346/04
CARRIED
OLD BUS 6. Unfinished Business
TROCHU FIRE HALL a) Trochu Fire Hall
Councillor Calhoun moved this agenda item be tabled until later in
the Council Meeting.
347/04 CARRIED
Ms. Jackson and Mr. Jamie Penner entered the meeting at 9:00
A.M.
is
2
Councillor Woods moved that Council receive the June 30, 2004
Presentation: Kneehill Regional FCSS Annual Report by
Shelley Jackson, FCSS Director
Ms. Jackson highlighted the 2003 Kneehill Regional FCSS Annual
Report, and discussed the methods used for raising awareness of
the FCSS program within the community.
On behalf of Council, Reeve Hoppins thanked Ms. Jackson for the
tremendous job as Kneehill Regional FCSS Director.
Councillor Calhoun moved that Council receive this report.
CARRIED
Presentation - Linden Station Rescue Unit
Representatives from the Linden Fire Department, Mr. Jeremy
Regehr, and Mr. Jamie Penner, made a presentation to Council
requesting the replacement of the light rescue truck prior to the
scheduled date of 2009. Mr. Regehr explained that this unit cannot
carry the equipment necessary to handle the department's
expanded rescue roles (a 25% increase in call volumes in the last 4
years), as the unit is already substantially overweight making it a
safety risk. The existing rescue unit is capable of only a minimal
fire support role and light vehicle extraction due to the following:
some equipment does not fit on the truck; unable to carry a full
Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
July 20, 2004
rescue crew of 6; and the cabinets are too full creating
inefficiencies at the scene. Mr. Penner reported the rough cost
estimate for a medium sized rescue unit to handle current and
future demands would be approximately $190,000.00.
0 349/04 Councillor Knievel moved that Council receive the presentation on
the Linden Station Rescue Unit.
CARRIED
Mr. Regehr and Mr. Penner left the meeting at 9:55 A.M.
0 The meeting recessed from 9:55 A.M. until 10:10 A.M.
Present when the meeting reconvened were Mr. Bill Barclay and
Mr. John Van Doesburg
KRWSC OPEN CUT d) KRWSC Open Cut Report(report attached and forming
part of the minutes)
352/04 The June 30, 2004 letter from the Kneehill Regional Water
Services Commission regarding the road crossings for the main
water transmission line was distributed to Council.
Councillor Crawford noted that the County should ensure the soil
compaction is done to an adequate level, with proof of compliance
to compaction requirements provided by the contractors.
Council approved in principle the open cut method for Kneehill
Regional Water Services Commission distribution lines' road
crossings, with the selection of roads for either the open cut or the
bore method to be determined by the Operations Director.
LINDEN STATION IN Linden Station Rescue Unit (report attached and formin
RESCUE UNIT part of the minutes)
Councillor Holsworth moved that Council approve a change in the
vehicle replacement schedule so that the Linden Rescue Unit is
replaced in 2005, and that Kneehill County and the Village of
Linden work together to bring it forward for budget deliberations.
KC OPEN HOUSE c) Kneehill County 60th Anniversary Open House (report
351/04 attached and forming part of the minutes)
Councillor Woods moved that Council receive this report as
information.
CARRIED
Councillor Crawford moved that this item be tabled until the
350/04 August Council Meeting, to provide time for further discussion.
CARRIED
Administration was directed to draft a formal agreement
confirming that for the duration of the life of the pipeline, the
KRWSC, shall be responsible for costs to repair any deficiency
resulting from the open cut crossings, the costs of
relocating any portion of the pipeline or related equipment, and
the posting of signage identifying the presence of a buried pipeline
at each of the road crossings.
3
Reeve /
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
July 20, 2004
e) Swalwell Flooding (report attached and forming Hart of the
SWALWELL FLOOD minutes)
Councillor Calhoun moved the following recommendations:
1) That Council receive the report as information
2) That Council approve Kneehill County proceeding with repairs
353/04 to the Swalwell dam and to the biggest culvert problems, and the
worst of the erosion, upon obtaining 100% funding from the
Province.
3) That Council approve the establishment of a claims registration
centre at the Swalwell Hall on July 29, 2004.
CARRIED
NEW BUS 7. New Business
a) Assessment Review Board Dates (report attached and
ARB DATES forming part of the minutes)
354/04 Councillor Knievel moved that Council set aside September 29th
and 30th for the 2004 Assessment Review Board Hearings.
CARRIED
b) Conservation Coordinator Replacement (report attached
and forming part of the minutes)
AESA Councillor Crawford moved that Council approve Kneehill
County's participation in the next three year program set out by
355/04 the Alberta Environmentally Sustainable Agriculture Grant.
CARRIED
CONSERVATION Councillor Calhoun moved that Council approve Kneehill County
COORDINATOR filling the position of Conservation Coordinator with a full time
356/04 Assistant Agricultural Fieldman.
CARRIED
IN CAMERA Councillor Knievel moved the meeting go in camera to discuss
legal issues.
357/04
Time: 10:50 A.M.
CARRIED
OUT OF IN CAMERA Councillor Calhoun moved the meeting back in session.
• 358/04 / CARRIED
Time: 2:15 P.M.
Note: Barb Long left the meeting at 2:00 P.M.
The balance of the minutes were recorded by Mr. Kiviaho.
The meeting recessed from 2:15 p.m. until 2:30 p.m.
6(a) Trochu Fire Hall
TROCHU FIRE HALL Councillor Woods moved that Council approve $120,000.00 for
the facility net GST ($100,000.00 Kneehill County Budget,
359/04 $10,000.00 Lottery, $10,000.00 Sweat Equity).
CARRIED
360/04 Councillor Vftuds moved that Council approve an additional
Rme n $6,500.00 maximum for engineering drawings.
?l an CARRIED
Reeve
Uv
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
July 20, 2004
7(c) Policy 7.6.1 Employee Mileage & Meal Reimbursement
(report attached and forming part of the minutes)
POLICY 7.6.1 Councillor Wittstock moved that Council approve the following
361/04 amendment to Policy 7.6.1. Employee Mileage & Meal Rate
Reimbursement: Mileage: reimbursement for County employees at
$.42 km: Meals: receipts, or breakfast $5.00; Lunch $7.00; Supper
$9.00.
CARRIED
Councillor Woods moved that the policy changes be effective
362/04 August 1, 2004.
CARRIED
CORR REPORT 8. Correspondence Report (attached and forming Dart of the
minutes)
363/04 Councillor Wittstock moved that Council receive the
correspondence report.
CARRIED
9. Business Pending & Summary Report (attached and
forming part of the minutes)
BUS REPORT Councillor Calhoun moved that Council receive the Pending and
364/04 Business Summary Report.
CARRIED
10. Council and Committee Reports
Kneehill Ambulance Society - report by Councillor Woods.
- KAS has hired a new Operations Director and two new
full time employees
- discussions ongoing regarding the Provincial takeover of
funding and management
Councillor Calhoun moved that Council receive the Kneehill
365/04 Ambulance Society Report.
CARRIED
Reeve's Report
- Family Farm Award ceremonies attended
- the Province may be debt free but many programs have
366/04 been downloaded to municipalities at their cost
Reeve Hoppins moved that Council receive this report.
CARRIED
50th Anniversary Celebration
Councillor Calhoun advised she had attended the 50th
367/04 anniversary celebration for Mr. & Mrs. Terrence Toews
and gave greetings on behalf of the County.
Councillor Calhoun moved that Council receive this report.
CARRIED
ASB Tour
Councillor Knievel reported he had attended the ASB tour and
would give a report at the August 18, 2004 Council meeting.
368/04 Councillor Knievel moved that Council receive this report.
CARRIED
5
Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
July 20, 2004
11. Business Arising from Council and Committee Reports
EQUITY H2O ISSUE Equity Water Issue
Councillor Woods moved that Kneehill County is committed to
resolving the Equity water issue through mediation, however, it is
369/04 necessary to ensure the water supply to the residents served by the
Equity water line is maintained, and that the contract drawn by the
Town of Three Hills, signed by Kneehill County, and in force for
nine years is honoured. Administration is directed to engage
appropriate legal counsel and to immediately take all actions
necessary to ensure that the water supply to the Equity system is
maintained and the validity of the contract drawn by the Town of
Three Hills, signed by Kneehill County and the Town of Three
Hills is confirmed and that any damages suffered by Kneehill
County and/or the residents served by the Equity system are
recovered.
CARRIED
RECREATION Recreation Grant Policv#15-6
Councillor Calhoun moved that Council provide $100,000.00
recreation funding for 2004, with this amount to be distributed
370/04 among those municipalities having swimming pools, and indoor
ice arenas, excluding the Trochu swimming pool, as per existing
policy #15-6.
CARRIED
ADJOURNMENT The meeting adjourned at 4:40 P.M.
•
6
Reeve
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KNEEHILL COUNTY
BANK RECONCILIATION AS AT JUNE 30, 2004
OUTSTANDING CHEQUES As At June 30, 2004
PAYROLL CHEQUES
CK# AMOUNT CK# AMOUNT CK# AMOUNT CK# AMOUNT CK# AMOUNT
14917 472.00
15116 42.00
15470 100.00
15558 134.40
15571 24.08
15585 743.65
15589 91.70
15592 1230.50
15594 339.08
15600 256.80
15601 2197.91
• 15623 288.28
L J
0.00 5,920.40 0.00 0.00 0.00
TOTAL OUTSTANDING PAYROLL CHEQUES
TOTAL OUTSTANDING GENERAL CHEQUES 5,920 40
TOTAL 5,920.40
OUTSTANDING LOANS $ 0.00
CASH ON HAND DEPOSITED $ 78,172.86
SUBMITTED TO COUNCIL THIS DAY OF 2004
REEVE CAO
40
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KNEEHILL COUNTY
TERM DEPOSITS
June 30, 2004
Date Certificate Rate % # of Days Amount Maturity Date Current Year Interest Due
Number Invested Invested Interest on Maturity
3-Jun-04 8 2.5 90 2,000,000.00 31-Aug-04 3,825.14 12,295.08
2-Apr-04 14 2.5 90 2,500,000.00 30-Jun-04 15,368.85 15,368.85
15-May-04 15 2.25 90 3,000,000.00 13-Aug-04 8,668.03 16,598 36
Jun 3,2004 19 2.25 90 1,500,000.00 1-Sep-04 2,581.97 8,29918
20-Apr-04 24 2.25 90 1,000,000.00 19-Jul-04 4,426.23 5,532.79
10,000,000.00 34,610.66 58,094.26
****Interest paid on date deposited but not on date it matures
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Council Agenda Item #6(a)
Trochu Fire Hall & Regional Training Centre
- Verbal Report & Recommendation by G. Kiviaho
•
40
19
0
July 14, 2004
File: 112899000
Kneehill County
Box 400
232 Main St.
Three Hills, AB TOM 2A0
Attention: Gene Kiviaho
Dear: Mr. Kiviaho
Reference: Trochu Fire Hall Expansion Project
Building Type Comparison Estimates
Kneehill County initially contacted Stantec Consulting, inquiring about tendering and
construction services for the construction of an expansion to the existing Trochu Fire Hall.
Stantec was asked to complete a preliminary cost estimate based on the drawings done by
Richards Consulting & Associates Ltd. The estimated cost of construction was found to be
substantially more than currently budgeted for by Kneehill County.
Stantec then verbally suggested that an alternative to constructing the building expansion as
outlined in the Richards Consulting drawings, would be to look at using a pre-engineered steel
building package such as a Butler, American, or Behlin building in a design/build scenario.
Stantec subsequently contacted Scott Builders in Red Deer to discuss the economic viability of
doing so. The reality is that with steel prices as high as they are now, there is very little
difference between the pre-engineered steel building and the insulation form concrete building
as designed.
Stantec then investigated a third option, which is to construct the building walls with wood studs
with a clear span pre-engineered wood truss roof system. This option turned out to be
considerably more economical than the pre-engineered steel or the insulation form concrete
building options.
Stantec proceeded to contact a local design/build contractor, Wayne May with Linalta
Contractors, to discuss a design/build approach for the three options. Wayne indicated that
they were quite interested in the project and was helpful in providing square foot costs for the
wood frame option in particular.
July 14, 2004
Gene Kiviaho
Page 2 of 3
Reference: Trochu Fire Hall Expansion Project
Below is a summary of preliminary cost estimates, which compares the various building options
for a 2500 square foot (50'x50') building expansion:
Option 1. Insulation Form Walls $216,821 ($87 /ft2)
Option 2. Pre-engineered Steel Building $225,000 ($90 / ft2)
Option 3. Wood Framed Walls $175,000 ($70 / ft2)
It should be noted that all building construction types compared would provide a finished visible
product as per the Richards Consulting Ltd. Plans. These estimates include a contingency
amount of 15% and exclude GST.
In order to bring the construction cost of the project down to within Kneehill County's expressed
budget of $100,000 to $150,000 (for the purposes of this letter, Stantec used $140,000) and
using building Option 3, a significant (in the order of 20%) cut in square footage must take
place. Given the estimated per square foot costs noted above, the square footage of the
expansion would need to be reduced to approximately 2000 square feet. The building
• expansion would then become 50 feet wide (to match the existing building) by 40 feet long as
compared to the currently designed 50' x 50' building. An internal study by Kneehill County,
with building users, should be completed to determine if the reduced square footage would be
an acceptable option at this time.
Also, in order to obtain building permits, the plans would need to be redrawn and engineered to
reflect the change in building construction. This would be an extra expense of approximately
$6,500 in a traditional design then tender type contract. In a design / build scenario, this cost
would be absorbed by the contractor.
To summarize, Stantec recommends that, should Kneehill County wish to proceed with the fire
hall expansion construction under the current expressed budget of $140,000 construction cost,
that the wood frame option be used.
In addition, Stantec recommends that the local trades and labor framework be investigated to
determine if there are interested parties willing to participate in order to bring the cost of the
building down to an acceptable level.
We would be pleased to discuss this matter with at your earliest convenience to ensure this
project gets underway and is completed in the fall of this year.
is
a1
July 14, 2004
Gene Kiviaho
Page 3 of 3
Reference: Trochu Fire Hall Expansion Project
Should you have any questions or concerns during your review, please do not hesitate to call.
Sincerely,
STANTEC CONSULTING LTD.
Jason Hanasyk, A.Sc.T.
Project Manager
Tel: (403) 341-3320
Fax: (403) 342-0969
jhanasyk@stantec.com
Attachment:
c. Rob Mayhew, Kneehill County
Todd Simenson, Stantec Consulting Ltd.
® j document2
0
To: Gene Kiviaho
Reeve Hoppins
Members of Council
From: Mac deBeaudrap, ESMC
• Date: June 21, 2004
Issues:
Linden Station Rescue Unit
Council Agenda Item #6(b)
Background:
Council is in receipt of a letter from Chief Reimer which illustrates the urgent need for
the replacement of the current rescue truck in use at the Linden Station. A copy of the
letter has been attached for your information
Discussion:
The Rescue Truck currently used in Linden is over-weight, has inadequate brakes and is
too small to carry a full rescue crew and the required equipment. The truck chassis was
donated to the department when they took over provision of rescue services from
Kneehill Ambulance. The truck has served us well but for the reasons cited in the letter
from the Linden Fire Department, it should be replaced with a full sized, suitable truck
• which will service the region for at least the next 20 years.
I have discussed this matter with the executive committee of the Linden Department, and
have channeled their efforts towards suitable options for a replacement vehicle.
The current rescue truck is due for replacement in 2009. The tanker (housed at the Acme
Station) is due for replacement in 2005. The tanker could be retained a few years longer
and the rescue truck replaced sooner. The current rescue unit could receive some
upgrades to the brakes and suspension and put into use either at Trochu or Carbon as a
"Light Rescue" or a "Rapid Response Vehicle" for highway calls and grass fires. This
would provide additional service levels to the County.
Recommendation:
That Council approve a change in the vehicle replacement schedule so that the Linden
Rescue Unit is replaced in 2005 and the Tanker currently located in Acme is replaced in
2009.
9L -
• M. deB ud l , ESMC
23
To }, . i
Kneehill County Reeve and Council, i v
Box 400, 232 Main St.,
Three Hills, AB TOM 2A0,
This letter is to bring to your attention some issues we have been having with
Linden Rescue 34. This 1994 GMC extended-cab three-quarter ton unit was donated to us
in 1996 and was outfitted by the county for the purpose of light rescue. Since then we've
increased our rescue capabilities with extra equipment; new hydraulic tools, more hand
tools, and extra cribbing to allow us to work more intensive rescues. We have also
expanded our rescue roles to include high-angle rescue and ice/water rescue.
C:
Here are some statistics that bring out the increased role that Rescue 34 is playing
in our county. In 2003 92% of our calls required the response of Rescue 34. We are
seeing an increase in MVI calls over previous years. This is due to higher traffic volumes
on highways 21, 9, 806, 582, and (upon completion) Linden West. We anticipate a
substantial increase in traffic flow in and out of Mountain View County due to the
upgrading of Linden West. The Linden area contains a much higher population density
than anywhere else in the rural areas. There is a greater potential for incidents of
agricultural rescue and heavy equipment rescue due to the higher population.
We have arrived at a point where we cannot equip Rescue 34 with some of this
equipment as it is already substantially overweight and is a safety risk. Some of these
safety problems are:
Suspension
a. The maximum GVW of the unit is 8,600lbs. We are currently at 11,500lbs.
GVW. The rear suspension is riding on the overweight rubber bumpers. The
complete lack of suspension travel makes the unit dangerous traveling at high
speeds and while traversing rough roads.
2. Brakes
a. You all have experienced unexpected needs to brake suddenly under normal
driving conditions. The braking requirements during an emergency response
are even greater due to the unexpected response of people on our roads to an
emergency vehicle. Our increased liability to our ratepayers and all others on
the road is of foremost importance. We currently have the heaviest available
brakes for this model of truck. However, they are a light brake by today'sy
vehicle standards. These brakes not only give us poor braking distance but
also will lock-up specific tires during hard braking. The combination of
inadequate brakes and an overweight unit causes us concern towards our
safety and that of others on the road while we are responding to calls in our
county. The reality is that most rescue calls occur during adverse weather or
road conditions, reducing our braking capacity even further.
r; q .
3. Crew Capacity
a. The extended cab does not have enough room for properly equipped
firefighters. This forces firefighters to respond in personal vehicles, creating a
greater potential for accident and increasing liability to the county and its
ratepayers because of the increased number of vehicles responding. A full
rescue crew compliment is made up of 6 people. 1 driver/operator, I Officer
in Charge, and 4 rescue technicians. We can currently carry at most, 3 to 4 in
our current unit; thus the requirement for greater crew capacity in our
emergency vehicles.
4. Room to carry all needed equipment
a. We are unable to put our ice/water and high-angle equipment on the rescue
unit. This is a definite problem if we arrive on scene and have to send
someone back to the hall to pick up needed equipment. There may be
instances where this waste of time could mean the difference between life and
death for a victim, and could result in a huge liability problem in the form of a
delayed response.
5. Aftermarket components
a. Dual rear wheels have been added to a three-quarter ton chassis, making it a
"poor man's" one-ton. This is not an approved standard in our ever-changing
worksite. There are strict guidelines in place for our tool design and operation.
Therefore all of our equipment should meet the same level of standards.
• We recognize there is an ever-increasing liability and responsibility of the
counties across the province to their insurance companies and rate payers. It is therefore
due diligence and best practices to have all equipment meet the highest standards for
safety.
We are also aware of the fact that this unit is on the replacement schedule in 2009.
Due to these pressing problems we request that consideration be given to advancing the
purchase date of a new replacement rescue truck. In supporting this request we submit
that this existing unit will be useful to another department in the county as a utility truck
or a light rescue. A lighter "first-response" configuration to carry grass-fire-fighting
equipment as well as air and hose could also be used safely and effectively by another
department, enhancing the service level to all the County's Rate Payers.
Signed,
• Dalin Reimer
Chief
Linden Fire Department
Cc: Mac deBeaudrap, EMSC
Fire Management Committee
?4,q(q)
.7
To: Gene Kiviaho
Reeve Hoppins
Members of Council
From: Barb Long
Date: July 13, 2004
Issue:
Kneehill County 60th Anniversary - Open House
Discussion:
Council Agenda Item # 6(c)
At the last Management Committee meeting, it was decided that an Open House be held
on Wednesday, August 11th from 1:00 P.M. to 3:00 P.M. at the County Office.
Personal invitations have been sent to all former Councillors, former
administrators, and retired employees. A notice inviting former Councillors, employees,
and ratepayers will also be placed in the July 21St, 28th, and August 4th editions of The
Capital (both in the County News Section and the Coming Events section. (Copies of
both have been attached for your information). It is our hope that all of Council will be
able to attend to meet with those in attendance.
Jeremy Fenton will be scanning photos for a power point presentation, so anyone having
• pictures of interest should give them to him as soon as possible.
Financial Implications:
Cost of mailing approximately 35 invitations - $ 0.35 x 0.49 = $17.15
Menu:
a) 2 sheet cakes - Total cost: $96.00
b) Fruit trays - Total cost $151.96
c) Fruit punch and coffee - $50.00 approximate cost
Guest Book - $20.00
Rental of Tablecloths & plastic table covers - $12.00
Styrofoam plates, cups, utensils
Recommendation:
That Council receive this report as information
? ?-oa
® B. Long
25
LJ
KNEEHILL COUNTY COUNCILLORS
CJ
•
•
Division No. 1 From Year To Year
Olson, John March 1944 March 1954
Church, A.H. April 1954 August 1975
Berdahl, Gilbert September 1975 October 1983
Code, J. Finlay October 1983 October 1992
Lowen, Marylea E. October 1992 October 2001
Holsworth, Brian October 2001 Present
Division No. 2
Ohlhauser, John March 1944 March 1955
Boese, Noah April 1955 December 1963
Poole, Cliff January 1964 October 1980
Hoff, Otto October 1980 October 2001
Calhoun, Carol October 2001 Present
Division No. 3
Schmaultz, Matthew March 1944 March 1955
Brown, Ralph April 1955 October 1980
Boake, Robert E. December 1980 October 1998
Allan, Jane October 1998 September 2000
Wittstock, Jerry October 2001 Present
Division No. 4
Parry, Hugh March 1944 March 1955
Peters, Duncan April 1955 December 1969
Bauer, Art December 1969 October 1980
Marz, Richard October 1980 March 1997
Vetter, Marjorie May 1997 October 2001
Woods, Murray October 2001 Present
Division No. 5
Petersen, Frank March 1944 March 1953
Meston, L.P. April 1953 March 1961
Loosmore, Ralph April 1961 December 1967
Ferguson, T.A. January 1968 October 1983
Mueller, Harold October 1983 October 1992
Hanger, James October 1992 October 2001
Crawford, Vern October 2001 Present
Division No. 6
Walker, George March 1944 April 1945
Schmelke, Stan May 1945 October 1974
Litz, Leonard October 1974 October 1980
26
•
•
•
Hastie, Bruce
Vickery, Richard
Hoppins, Kenneth J
Division No. 7
Campbell, Clayton
Winther, Martin
Campbell, Clayton
Lemay, George
Campbell, Reginald
Hogg, Lawrence
Wagstaff, M. Glen
Knievel, Ken
REEVES
Parry, Hugh
Meston, Peter
Brown, R.W.
Berdahl, G.A.
Hoff, Otto
Marz, Richard
Hoff, Otto
Hoppins, Kenneth
ADMINISTRATORS
Purvis, Allan
King, Gordon
Jeffery, John
Deak, Jennifer
Kiviaho, Gene
October 1980
October 1989
October 2001
March 1944
April 1954
April 1955
January 1969
December 1971
October 1986
October 1992
October 2001
March 1944
April 1955
April 1961
November 1980
October 1983
October 1991
March 1997
October 2001
March 1944
April 1955
January 1979
January 2000
September 2002
October 1989
October 2001
Present
March 1954
March 1955
December 1968
November 1971
October 1986
October 1992
October 2001
Present
March 1955
March 1961
November 1980
October 1983
October 1991
March 1997
October 2001
Present
March 1955
December 1978
January 2000
July 2002
Present
27
•
July 12, 2004
John Jeffery
Box 564
Three Hills, AB SAMPLE LETTER
TOM 2A0
40 Dear John:
Re: Kneehill County's 60th Anniversary
As part of Kneehill County's 60th anniversary celebrations, we are hosting an Open
House on Wednesday, August 11th from 1:00 - 3:00 P.M. at the County Office.
We would be honoured to have you take part in our celebration, by joining us for coffee,
cake, and a time of visiting and fellowship.
We hope that you will be able to join us.
Yours truly,
KNEEHILL COUNTY
Gene Kiviaho, CAO
GK/bl
0
28
C7
Advertisement for Capital
KNEEHILL COUNTY'S 60TH ANNIVERSARY
As part of our 60th anniversary celebrations, Kneehill County Council and staff would
• like to invite County ratepayers, former Councillors and former employees to an Open
House, Wednesday, August 11th 2004 from 1:00P.M. to 3:00 P.M. at the County Office
located at 232 Main Street, Three Hills.
Please join us for cake and coffee to commemorate this occasion.
•
29
L'
•
•
KNEEHILL COUNTY
TO: Gene Kiviaho
Reeve Hoppins
Members of Council
FROM. Rob Mayhew
DATE: July 19, 2004
Issue: Request from Stantec Engineering Ltd. on behalf of Kneehill Regional
Water Services Commission (KRWSC) to Open Cut of Road Allowances
for the installation of Water Transmission Lines in Kneehill County.
Background
Discussion
Kneehill Regional Water Services Commission distribution line being
installed within Kneehill County boundaries.
The reason for this request is project cost savings KRWSC wishes to
enter into a blanket agreement with Kneehill County for crossing
developed and undeveloped County road rights of way. Stantec advised
that they have reviewed the County's standard Road Crossing Agreement
for High Pressure Pipelines, and requested that Council provide KRWSC
with the following exemption to that standard agreement:
To allow the installation of the Kneehill Regional Waterline at
the road crossings via the open cut method.
Attached is a letter from KRWSC. As previously discussed, KRWSC is
willing to take care of any future maintenance issues on the open cuts that
Kneehill County will experience and KRWSC will be responsible for any
expenses incurred at these open cut crossings.
Financial Implications
N/A
L1 11 Kneehill Count -vi-1 and dirt roads
crossmgs, o a y gr
Recommendation
1) That Council approve in principle the open cut method for all Kneehill
Regional Water Services Commission distribution lines' road
Rob a ew
Public Works Superintendent
Gene viaho
CAO
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•
•
•
TO 3EYd
PHONE # 546-3783
FAX # 546-3014
FAX # y ? 3 - $-115
TO: nee ?ou?.
ATTENTION: K O R> Alf ?4 (--W
FROM: 6C ki L
# OF PAGES INCLUDING COVER PAGE: 3
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• -- ima
June 30, 2004
Kneehill County
Box 400
Three Hills, AB TOM 2A0
Attention: Mr. Rob Mayhew
Fax # - 443-5115
Dear Sir:
Re: Kneehill Regional Water Services Commission.
Water Transmission Main -- Road Crossings
• The Kneehill Regional Water Services Commission has discussed crossings of
developed and undeveloped County road rights of way. We have been advised that should we
provide specific undertakings to the County to be incorporated into a formal agreement, the
County will strongly consider allowing the open cut method to be used for all unpaved
crossings.
We wish to confirm that the following specific elements should be incorporated within
the final agreement that the County would prepare and have us enter into in addition to the
standard crossing agreement:
¦ That for the duration of the life of the pipeline, the KRWSC shall be responsible for the
repair of any settlement or other deficiency resulting from the open cut crossings.
Further, the Kneehill County may conduct the necessary repairs at its discretion, with
its own forces, and recover the cost of same by invoicing the KRWSC at the then
general County rates for equipment, manpower and materials.
¦ Should any of that portion of the pipeline, or related appurtenances, such as valves or
manholes, situated within the Co my right of way, require lowering, relocation or
repositioning to accommodate upgrading of the County road, the KRWSC shall
perform such relocation at its cost.
¦ Signage will be installed clearly identifying the presence of a buried pipeline at each of
the road crossings.
Box 592, Acme, AB TOM OAO Phone (403)546-3783
Fax (403)546-3014 Email: vacme@telus.net
Z9 3Jdd 3WOd dO 3JdrnIl1 PT069b5£Bb 9560 V09Z/06/90
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KRW KRWSC will consider participating in the Alberta First Call System.
Thank you for your assistance in this important matter. The cost savings to the
KRWSC as a result of your allowing the open cut method will be significant. Please
contact us should you have any questions regarding this matter.
• Sincerely,
KRWSC
Jan Doesburg
Administrator
cc: Russ Wlad, P. Eng - Stantec Consulting Ltd.
D. Durnie - Stantec Consulting Ltd.
•
•
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KNEEHILL COUNTY
TO: Gene Kiviaho
Reeve Hoppins
Members of Council
FROM: Rob Mayhew
DATE: July 19, 2004
Issue: Heavy rain and flooding of Sunday, June 6, 2004 in the Swalwell Area.
Background
Due to the heavy rain of June /04, road, residential, and dam infrastructure
damage occurred at Swalwell and the rural area around Swalwell. County
crews were commissioned to repair the worst road damages affecting the
public travel, thereby putting their regular work programs on hold.
Discussion
Timeline-
• June 9/04 Met with Don Huestis, Disaster Services Coordinator for
the area.
• June 16/04 Kneehill County requested financial assistance from
Emergency Management Alberta (EMA) for the damages caused
by the flooding.
• June 16/04 Met with Pete Holme, Alberta Environment and toured
areas affected by the heavy rains.
• June 25/04 Kneehill County commissioned a hydrologist to review
the area and determine if this heavy rain was a 1 in 100 year event,
as well as engineering estimates for repairs to the infrastructure
were requested (Swalwell dam and culverts).
• June 30/04 Kneehill County provided EMA with a cost estimate of
the damages to the infrastructure.
• July 12/04 Kneehill County met with representatives of EMA for
more flood discussions and a tour, at that time a cost estimate was
compiled. (Attached)
• July 5/04 Emergency Management Alberta referred Kneehill
County's request for financial assistance to the Minister of Disaster
Services. (Letter Attached)
Financial Implications
Kneehill County may incur costs for repairs done to date as the cost
• estimate shows Future costs to Kneehill County will depend on the
Program approval. The fall type work will be done by the County when
harvest is completed. However, if some projects receive 100% funding,
contractors may be needed to complete the necessary reconstruction.
1) That Council receives this report as information.
2) That Council approve Kneehill County proceeding with the Swalwell
dam and repairs to the biggest culvert problems and the worst of the
erosion, if 100% of the funding is provided by the Province.
a(
Rob yhe Gei e Kiviaho
Public Works Superintendent CAO
i
C:
LJ
TO: Gene Kiviaho
Reeve Hoppins
Members of Council
From: C. Frank Grills A.M.A.A.
• Assessor
Date: June 30, 2004
Issue: Assessment Review Board Hearing Dates
Council Agenda Item #7(a)
Background: The Assessment Review Board per the Municipal Government Act is to
have met and make a decision on all assessment appeals within 150 days after the mailing
of the assessment notices. This 150 days time line will be up on November 6 2004.
Discussion: To accommodate the requirements of the Assessment Complaints and
Appeals Regulation the assessment review board clerk must send to the complainant a
notice of hearing at least 45 days prior to the hearing date. If the notices are mailed on
July 23`d the 45 day requirement is met on September 7th 2004.
Recommendation: Council set aside September 22nd and 23d for the 2004 Assessment
• Review Board hearings.
C. Frank Grills A.M.A.A.
Assessor
•
30
0
Council Agenda Item #7(b)
TO: Gene Kiviaho
Reeve Hoppins
Members of Council
FROM: Bruce Sommerville
is DATE: July 13, 2004
SUBJECT: Conservation Coordinator Replacement
Issue
To participate in the Alberta Environmentally Sustainable Agriculture (AESA) program
proposed for the next three years and replace the vacant position of Kneehill County's
Conservation Coordinator with a joint full time position of Assistant Agricultural
Fieldman and Conservation Coordinator.
Background
Kneehill County has partnered with the AESA program since its inception in 1989.
Kneehill County's Agricultural Service Board (ASB) at their regular meeting on June 3,
2004 recommended approval to participate in the AESA program. It was also
recommended for approval, that a new position of an Assistant Agricultural Fieldman be
incorporated with time being split between AESA and ASB duties.
The Kneehill Watershed Advisory Council (KWAC) at their last meeting motioned to
• support Kneehill County in the replacement of the Conservation Coordinator with shared
duties with the ASB.
Discussion
The new position would be to deliver the Provincial AESA programs that run parallel and
consistent with the County's Municipal Development Plan. That is to encourage the
agricultural industry to employ practices that protect and enhance sustainable and
diversified agricultural activities.
The AESA plan must be submitted by November 30, 2004 to cover the next three years
of the program and ASB program planning for 2005 will start in October. It would be
beneficial to fill this position as soon as possible, allowing the individual to start at the
ground floor of the planning stages.
The new position would also add consistency in the delivery of the ASB programs in the
absence of the Agricultural Fieldman and serve as a future succession plan.
31
Financial Implications
AESA funds are available to complete the 2004 program at 100% with the County
covering benefits for the remainder of the year from surplus funds available in the ASB
budget. Annual salary for this position would range from $36,000 to $42,000 per year
plus benefits, dependant on the skills of the individual.
is Annual salary would be shared with AESA. Division of share is dependant on the
program we submit.
Recommendation
1. That Kneehill County participates in the next three year program set out by the
Alberta Environmentally Sustainable Agriculture grant.
2. That Kneehill County fills the position of Conservation Coordinator with a
full time Assistant Agricultural Fieldman.
erville, Agricultural Fieldman
C7
LI
32
is
('?OaVej 4-
To: Gene Kiviaho, CAO
Members of Council
From: Lori Wildeman
Date: July 20, 2004
Issue:
Pursuant to the Implementation of Council Remuneration Policy effective October 19,
2004 - proposed changes to the Employee Mileage & Meal Rate Reimbursement.
Background:
Employee expense disbursement Policy number 7-6-1 presently states the following:
• Mileage reimbursement for employees is $.64/mile &.40/kin effective
November 1, 2000.
• Administrative Staff will be reimbursed for actual meal costs incurred
while on County business upon submission of an appropriate receipt.
• A flat rate meal reimbursement of $5.00 for breakfast, $7.00 for lunch, and
$9.00 for supper will be paid to any Public Works employee while outside
of the County on County business without the need to submit a receipt.
Discussion:
The meal policy for Administrative staff and Public Works should be the same. Also the
mileage meal reimbursement for employees should be comparable to that of Council.
Recommendation
1) That Council amend Policy 7-6-1 to read as follows:
a) Mileage: reimbursement for County employees is $.42/km.
b) Meals for County Employees: Receipts or, Breakfast $5.00; Lunch
$7.00; Supper $9.00.
2) That t be Policy changes be effective August 1, 2004
•i Wildeman Gene Ki ho
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36
C7
PENDING BUSINESS ITEMS FROM 2002 - June 22, 2004
Mountain View Emergency Service (56-02) - Sept 24/02 - Gene and Mac will meet
with Mountain View County to discuss this outstanding item.
Mutual Aid Agreement (52-02) - Oct 8/02 - Administration currently reviewing. April
8/03 Mutual Aid agreements mailed to adjacent municipalities for signature. June/03
Referred to Mac deBeaudrap for review and follow up. Sept. 03, Gene advised he would
contact all applicable municipalities, and would then discuss with Mac the best means of
obtaining signature. Dec 10/03 Mac mailing new agreements to each of the
municipalities. Jan 6/04 Mac will follow up by phone to check the status of the
agreements. County of Stettler and Starland County have signed and returned the
agreements. Mar/04 Mac reported that Mountain View, Rocky View, and Red Deer
agreements are pending. Apr 13/04 Council approved new agreement where all
municipalities sign one agreement (noted it was excluding fire)
Water Policy (16-02)
Equity Water - The Water Policy is on hold until current developments have been
resolved.
Water Policy: A policy to encompass the costs of lowering any water lines will be
presented to Council in June 2004.
PENDING BUSINESS ITEMS FROM 2003 - June 22, 2004
Fire Agreements (73-03)
A tentative Fire Agreement was reached with Three Hills in December 2003. Gene and
Mac met with Acme and Linden on May 19, 2004 to review the Fire Agreements. The
Agreements will be presented to their respective Councils the week of May 24th. June 22
Council Meeting - to be discussed in camera.
Trochu Fire Hall Station Addition Proposal (81-03)
June 24/03 Council approved the request from Trochu Fire Dept for support in principle
to obtain architectural drawings in order to get process moving. Jan 6/04 Municipal
Sponsorship Funding ( $17,940.00) extension approved until October 2004 for
completion of this project. Mac deBeaudrap provided a report in the January 9th Council
Information Package. Feb 5/04 Mac advised they will be meeting with the architect soon.
Mar/04 engineering drawings expected within a week to ten days. Mar 17/04 Mac has
• blueprints, will present a proposed construction plan to Council in April 2004. Council
approval to tender construction(blue prints available should anyone wish to see them).
June 22/04 Council Meeting tabled until July 20 meeting for further information
BSE (94-03) - July 22/03
0
Bruce Sommerville, Jeremy Fenton, and Mac deBeaudrap are developing contingency
plans for the County.
Donation Policy (126-03) - Sept 9/03
Council requested policy be drafted addressing funding for youth educational programs.
To be discussed at the June 17th Strategic Planning Session. Scheduled for July Council
• Meeting agenda, but tabled until August.
Recycling Policy (136-03) Sept 23/03
Discussed at March 23` Committee of the Whole meeting. Councillor Holsworth
presented terms of reference of a Waste & Recycling Study to Regional Partnership
Initiative Committee for consideration. Committee has taken no further action. Issue
pending further review.
Equity Line - Water Agreement K.C/Three Hills (150-03)
See Item #16-02
•
39
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