HomeMy WebLinkAbout2004-06-22 Council Minutes
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KNEEHILL COUNTY
Regular Council Meeting Agenda
June 22, 2004
PRESENTATIONS:
1. 9:00 A.M. Alan Kostrosky - Acme Community Hall Board
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1. Meeting Called to Order
2. Adoption of Agenda ............................................................................... Page 1
3. Approval of June 8, 2004 Regular Council Meeting minutes and
June 8, 2004 Public Hearing minutes ................................................... Page 4
4. Accounts Payable ................................................................................. Page 14
5. Financial Reports ................................................................................. Page 17
6. Unfinished Business
a. Kneehill County Water Strategy .................................................... Page 21
Recommendation: Verbal Report by G. Kiviaho
• b. Trochu Fire Hall Update ................................................................. Page 40
Recommendation: Verbal Report by M. deBeaudrap
c. Kneehill County Website ................................................................. Page 41
Recommendation: That Council receive this report as
information.
d. Fire Emergency Response Policy #8-3 & EMS Operational
Manual ............................................................................................. Page 43
Recommendation:
1) That Council approve the proposed Policy #8-3 Level of
Service
2) That Council approve the EMS Operational Manual as
presented
e. Bylaw #1484 - Amending Fire & Emergency Services Bylaw
#1482 .............................................................................................. Page 49
Recommendation: That Council give Third reading to
Bylaw #1484
f. Strategic Planning Session Report ................................................. Page 51
Recommendation: Verbal report by Reeve Hoppins
g. Flooding Update ............................................................................. Page 52
Recommendation: Verbal report by Rob Mayhew
h. Surplus and Reserve Funds Policy #16-1 ....................................... Page 53
Recommendation:
1) That Council consider no change in the reserve policy
regarding the allocation of interest funds earned on reserve funds
2) That Council consider an amendment to the reserve
policy to establish a stop loss mechanism to limit
withdrawals from reserves for cash flow purposes
• i. Council Remuneration .................................................................... Page 55
Recommendation:
1) Council decision on the above remuneration
2) That Council implement any revised remuneration
effective October 19, 2004
7. New Business
a. Municipal Election - Returning Officer Appointment ................... Page 56
Recommendation:
1) That Council appoint Val Kopjar as the Returning Officer for the
purpose of conducting the 2004 election under the Local
40 Authorities Act.
2) That Council confirm Monday, October 18, 2004 as Election Day.
3) That Council confirm the voting stations will open at 10:00 A.M.
4) That Council approve remuneration of $150.00 per day, to the Returning
Officer
8. Committee of the Whole ........................................................................ Page 57
9. Correspondence Report ......................................................................... Page 58
Recommendation: That Council receive the Correspondence
report.
10. Business Pending & Summary Report ............................................... Page 60
Recommendation: That Council receive the Business Summary
report.
11. Council and Committee Reports ........................................................ Page 69
12. Business Arising from Council and Committee Reports
13. In Camera
1) Legal (4)
2) Land
3) Labour
14. Adjournment
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KNEEHILL COUNTY COUNCIL MEETING MINUTES
June 22, 2004
MINUTES OF THE JUNE 22, 2004 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY AT THE
KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE
HILLS, ALBERTA. I
PRESENT:
PRESENT Division No. 6
Division No. 4
Division No. 1
Division No. 2
Division No. 3
Division No. 5
Division No. 7
Ken Hoppins, Reeve
Murray Woods, Deputy Reeve
Brian Holsworth, Councillor
Carol Calhoun, Councillor
Jerry Wittstock, Councillor
Vern Crawford, Councillor
Ken Knievel, Councillor
ADMINISTRATION PRESENT:
CAO Gene Kiviaho
Finance Director Lavinia Henderson
Director of Operations Rob Mayhew
EMS Coordinator Mac deBeaudrap
Recording Secretary Barb Long
• 1. Reeve Hoppins in the Chair:
CALL TO ORDER Reeve Hoppins called the meeting to order at 8:30 A.M.
2. Adoption of Agenda:
Additions to the Agenda:
Under Council and Committee Reports
• FCSS Meeting - June 17, 2004
• Badlands Ambulance Society Meeting
• Kneehill Water Advisory Committee Tour
• Kneehill Ambulance Society
Changes to the Agenda
Under In Camera - Item 6(g) Flooding
304/04 Councillor Wittstock moved approval of the agenda, as amended.
CARRIED
MINUTES 3.Approval of the June 8, 2004 Regular Council Meeting
Minutes and June 8, 2004 Public Hearing Minutes
Amendment to June 8, 2004 Council Minutes - Under RCMP
Victim Services Fund Raiser, correct to read Councillor Calhoun to
be in attendance as a representative of the Kneehill Regional
FCSS.
305/04 Councillor Holsworth moved approval of the amended June 8,
2004 Regular Council Meeting minutes.
CARRIED
Amendment to June 8, 2004 Public Hearing Minutes - Under
Interested Parties - correct to read Les Reimer in attendance, not
Les Bell.
•
1
Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
June 22, 2004
Councillor Knievel moved approval of the amended June 8,
306/04 2004 Public Hearing minutes.
CARRIED
• 4. Accounts Payable
ACCTS PAYABLE Councillor Calhoun moved approval of the accounts presented
for payment today subject to review by the Finance Committee.
307/04
CARRIED
5. Financial Reports
FIN REPORTS Councillor Woods noted the term deposit amount on the Bank
308/04 Reconciliation Statement should be $3,000,000.00.
Councillor Woods moved acceptance of the Financial Reports,
with the above amendment.
CARRIED
OLD BUS 6. Unfinished Business
KC WATER STRAT a) Kneehill County Water Strategy
. H2O MTG - JUN29/04 Council reviewed and amended the draft letter inviting those
Kneehill County Ratepayers within the proposed Water Service
Areas to a Water Strategy Meeting at the Swalwell Community
Hall on Tuesday, June 29, 2004, The draft power point
presentation was reviewed and approved.
Councillor Calhoun moved that Council receive the report on the
309/04 June 29, 2004 Water Strategy Public Meeting.
CARRIED
TROCHU FIRE HALL b) Trochu Fire Hall Update (report attached and forming part
of the minutes)
Councillor Knievel moved that Council commit the $36,400.00
310/04 matching funds for the 2003 Inter-Municipal grant.
• Council questioned whether the Municipal Sponsorship grant was
a matching grant.
Councillor Woods moved this issue be tabled pending further
311/04 information on the grant funding.
CARRIED
c) Web-site Update (report attached and forming nart of the
WEB-SITE minutes)
Mr. Kiviaho provided an update on the progress of the Kneehill
County Web-site and requested Council to provide a short
statement to be attached to each Council member profile on the
web-site.
312/04 Councillor Holsworth moved that Council receive this report as
information.
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CARRIED
2f 64_?_
Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
June 22, 2004
Presentation -Acme Community Hall Board
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ACME HALL A delegation consisting of Mr. Alan Kostrosky, President of the
Acme Hall Board, Vivian Hanna, Chair of the Acme Hall Building
Committee, and Phyllis Heines, Secretary of the Acme Hall Board
entered the meeting at 9:15 A.M.
Mr. Kostrosky updated Council on the status of the cleanup of the
Acme Hall site and the plans for replacing the structure. The debris
has been removed and the cleanup completed, with construction of
the new facility planned for September or October of 2004.
The Acme Hall Board requested County assistance to haul and
compact fill for the basement hole to ensure the safety of residents
and visitors, and to enable construction to proceed at this site.
313/04 Councillor Calhoun moved that Council authorize Administration
to load and haul fill, to a maximum of 500 yards, to the Acme Hall
site, with the cost to be reported to Council.
CARRIED
The delegation left the meeting at 9:28 A.M.
CJ
•
•
The meeting recessed from 9:30 A.M. until 9:37 A.M.
EMS POLICY #8-3 d) Fire/Emergency Responses - Level of Service Policy #8-3 &
& OPRTNS MANUAL Emergency Management Services Operational Manual (report
attached and forming part of the minutes)
314/04 Councillor Crawford moved that Council approve Policy #8-3,
Level of Service.
CARRIED
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Councillor Calhoun moved that Council approve the Emergency
315/04 Management Services Operation Manual as presented.
CARRIED
e) Bylaw #1484 - Amending Fire & Emergency Services Bylaw
#1482 (report attached and forming part of the minutes)
Councillor Wittstock moved first reading to Bylaw #1484, this
316/04 being an amendment to Section 5.3 of Bylaw #1482, changing the
time period for the requirement of a fire permit to April 1St to
October 31St in each calendar year.
CARRIED
317/04 Councillor Calhoun moved second reading to this Bylaw.
CARRIED
Councillor Holsworth moved that consideration to have third
318/04 reading be given to this Bylaw at this time.
CARRIED UNANIMOUSLY
319/04 Councillor Knievel moved third reading to Bylaw #1484.
CARRIED
Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
June 22, 2004
f) Strategic Planning Session Report - June 17, 2004
STRAT PLANG Council selected Tuesday, July 20, 2004, following the regular
SESSION Council Meeting, for a continuation of the Strategic Planning
Session, and requested Administration make the necessary
arrangements.
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g) Flooding Update
To be discussed during the "in camera" session.
h) Surplus and Reserve Funds Policy #16-1 (report attached
RESERVE POL #16-1 and forming part of the minutes)
Councillor Calhoun moved that Council consider no change in the
reserve policy regarding the allocation of interest funds earned on
320/04 reserve funds at this point.
CARRIED
Councillor Crawford moved that Council approve an amendment
321/04 to the reserve policy to provide for monthly liquidity reporting.
CARRIED
Administration was requested to review the monthly reports and
should they feel a change to the policy is needed, to bring back to
Council for consideration.
COUNCIL i) Council Remuneration (report attached and forming part
REMUNERATION of the minutes)
322/04 Councillor Crawford moved that Council approve an additional
reimbursement of $40.00 per meeting, for Councillors serving as
Committee Chairpersons.
MOTION DEFEATED
Councillor Woods moved that Council approve the proposed
323/04 remuneration, with the implementation of this policy to be
effective October 19, 2004.
CARRIED
The meeting recessed from 10:37 A.M. until 11:00 A.M.
TROCHU FIRE HALL b) Trochu Fire Hall Update
• Councillor Calhoun moved that Agenda Item #6(b) be lifted from
324/04 the table.
CARRIED
A lengthy discussion ensued on funding options and the previous
Council motions regarding the amount of funding support to be
provided by Kneehill County.
Councillor Woods moved this item be tabled until the July 20,
325/04 2004 Council Meeting, to allow time for Administration to provide
further information.
CARRIED
NEW BUS 7. New Business
MUN ELECTION a) Municipal Election - Returning Officer Appointment
Councillor Crawford moved the following:
•
4
Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
June 22, 2004
is
1) That Council appoint Val Kopjar as the Returning Officer for
the purpose of conducting the 2004 election under the Local
326/04 Authorities Election Act.
2) That Council confirm Monday, October 18, 2004 as Election
Day
3) That Council confirm the voting stations will open at 10:00
A.M.
4) That Council approve remuneration of $160.00 per day, to the
Returning Officer
CARRIED
C.O.W. 8. Committee of the Whole
Nothing to review at this time.
Debi Moon left the meeting at 11:40 A.M.
•
CORR REPORT 9. Correspondence Report (attached and forming Dart of the
minutes)
Invitation to Attend the Red Deer Westerner Parade- Reeve
Hoppins declined with regret
June 17/04 Request for Letter of Support from the Acme & District
Agricultural Society for their Community Facility Enhancement
Program application for the Acme Community Hall.
ACME HALL Councillor Woods moved a letter of support, in principle, be
327/04 provided to the Acme & District Agricultural Society to
accompany their CFEP grant request.
CARRIED
328/04 Councillor Calhoun moved that Council receive the
Correspondence Report.
CARRIED
BUS SUMMARY REP 9. Business Pending & Summary Report (report attached and
forming part of the minutes)
329/04 Councillor Woods moved that Council receive the Business
Pending and Summary Report.
CARRIED
COMM REPORTS 10. Council and Committee Reports
a) Kneehill Regional FCSS Meeting of June 17/04 - verbal report
by Councillor Calhoun.
b) Kneehill Water Advisory Committee - Summer Tour on June
23,', leaves Braconnier Dam at 9:00 A.M. Councillors' Calhoun
and Knievel will be attending.
c) Badlands Ambulance Society meeting - verbal report by
Councillor Holsworth. Operating & Capital Budgets approved,
and requisitions sent.
d) Kneehill Ambulance Society - verbal report by Councillor
Woods. Currently advertising for 1 or 2 full time staff and an
Operations Director.
330/04 Councillor Holsworth moved that Council receive the Committee
Reports.
5
Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
June 22, 2004
1) That Council appoint Val Kopjar as the Returning Officer for
the purpose of conducting the 2004 election under the Local
326/04 Authorities Election Act.
2) That Council confirm Monday, October 18, 2004 as Election
Day
3) That Council confirm the voting stations will open at 10:00
A.M.
4) That Council approve remuneration of $160.00 per day, to the
Returning Officer
CARRIED
C.O.W. 8. Committee of the Whole
Nothing to review at this time.
Debi Moon left the meeting at 11:40 A.M.
is
CORR REPORT 9. Correspondence Report (attached and forming hart of the
minutes)
Invitation to Attend the Red Deer Westerner Parade- Reeve
Hoppins declined with regret
June 17/04 Request for Letter of Support from the Acme & District
Agricultural Society for their Community Facility Enhancement
Program application for the Acme Community Hall.
ACME HALL Councillor Woods moved a letter of support, in principle, be
327/04 provided to the Acme & District Agricultural Society to
accompany their CFEP grant request.
CARRIED
328/04 Councillor Calhoun moved that Council receive the
Correspondence Report, with the above addition.
CARRIED
•
•
BUS SUMMARY REP 9. Business Pending & Summarv Report (report attached and
forming part of the minutes)
329/04 Councillor Woods moved that Council receive the Business
Pending and Summary Report.
CARRIED
COMM REPORTS 10. Council and Committee Reports
a) Kneehill Regional FCSS Meeting of June 17/04 - verbal report
by Councillor Calhoun.
b) Kneehill Water Advisory Committee - Summer Tour on June
23`d, leaves Braconnier Dam at 9:00 A.M. Councillors' Calhoun
and Knievel will be attending.
c) Badlands Ambulance Society meeting - verbal report by
Councillor Holsworth. Operating & Capital Budgets approved,
and requisitions sent.
d) Kneehill Ambulance Society - verbal report by Councillor
Woods. Currently advertising for 1 or 2 full time staff and an
Operations Director.
330/04 Councillor Holsworth moved that Council receive the Committee
Reports.
5
Reeve
CU
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
June 22, 2004
CARRIED
BUS ARISING 11. Business Arising from Council and Committee Reports
Direction 2006 - Railway Safety - Councillor Crawford repotted
RAILWAY SAFETY he had contacted some people regarding vertical reflective signage
policy, implemented by Transport Canada, and is awaiting
information. Further noted a U. S. company manufacturing solar
sign lighting for train crossings has approached Transport Canada
for approval and he will advise the County of the decision
The meeting recessed for lunch from 11:50 A.M. until 1:15 P.M.
•
PAVING UPDATE Late Item - Paving Update
Mr. Mayhew updated Council on the paving being conducted
within the County: Torrington Railway Avenue; Linden West Base
Work; Overlay on Linden East. Mr. Mayhew recommended the
County repair some damage to the Linden streets caused by the
weight of the paving trucks.
331/04 Councillor Woods moved that Administration be authorized to
DAMAGE TO RDS conduct essential repair of the damaged areas to the roads, at the
IN LINDEN discretion of the Operations Director.
CARRIED
IN CAMERA Councillor Calhoun moved the meeting go in camera to discuss
legal issues.
332/04
CARRIED
Time: 1:43 P.M.
OUT OF IN CAMERA Councillor Holsworth moved the meeting back in session.
333/04 CARRIED
Time: 4:25 P.M.
Note: Mr. deBeaudrap, Mr. Mayhew and Mrs. Long left the
meeting at 2:05 P.M.
The balance of the minutes were recorded by Mr. Kiviaho.
•
•
TORR SCHOOL Torrington School
Councillor Woods moved that Administration be directed to secure ,{ rn?
334/04 the Torrington school property, at the expense of the owner. pt.? 0
CARRIED
LINDEN RESCUE Linden Station Rescue Unit
UNIT Councillor Woods moved that Administration submit this item on
335/04 the July 200' Council meeting agenda.
CARRIED
FIRE REVENUE Acme/Linden Fire Protection Revenue
336/04 Councillor Calhoun moved that the revenue sharing be 75%
(County) and 25% (Villages).
CARRIED
6
Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
June 22, 2004
C
CAMPBELL RYDER Kneehill County/Town of Three Hills Water Agreement -
a) Campbell Ryder Study
337/04 Councillor Holsworth moved that Administration be authorized to
engage Crystal Consulting, at a cost of $3,000.00 plus expenles,
plus GST, to review the Campbell Ryder Study.
CARRIED
MEDIATION b)Mediation
KC/3 HILLS Councillor Woods moved that Kneehill County proceed to
338/04 mediation and report to Council by August 15, 2004.
CARRIED
CARRIED
Note: Councillor Knievel left the meeting at 3:15 P.M.
•
•
C
REC & CULTURE Recreation and Culture
340/04 Councillor Holsworth moved that the 2004 Recreation
Disbursement Amount remain at $100,000.00
CARRIED
c) Mediation Committee
339/04 Councillor Woods moved that the Mediation Committee consist of
Reeve Ken Hoppins, Deputy Reeve Murray Woods and CAO Gene
Kiviaho, with Councillor Carol Calhoun and Council Brian
Holsworth as alternates.
Municipal Meeting
Councillor Holsworth moved that the County send an invitation to
341/04 the Towns and Villages in Kneehill County to discuss recreation
and other municipal issues at a meeting in the fall.
CARRIED
ADJOURNMENT
7
The meeting adjourned at 4:25 P.M.
Reeve
CAO
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------- --- ------- ------
KNEEHILL COUNTY
TERM DEPOSITS
- ---------
-- 31-May-04
Date Certificate Rate % # of Days Amount Maturity Date Current Year Interest Due
Number Invested Invested Interest on Maturity_
4-Mar-04 8 2.5 90 2,000,000.00 2-Jun-04 12,158.47 12,295.08
2-Apr-04 14 2.5 90 2,500,000.00 30-Jun-04 10,416.67 15,368.85
15-May-04 15 2.25 90 3,000,000.00 13-Aug-04 3,135.25 16,598.36
20-Apr-04 24 2.25 90 1,000,000.00 19-Jul-04 2,581.97 5,532.79
8,500,000.00 28,292.35 49,795.08,
****Interest paid on date deposited bit not on date it matures.
/'
May 04.xlsTERMS 6/15/2004
• KNEEHILL COUNTY
BANK RECONCILIATION AS AT MAY 31, 2004
OUTSTANDING CHEQUES
PAYROLL CHEQUES
CK# AMOUNT CK# AMOUNT
Nil 14209 91 70
14917 472.00
15166 42.00
15244 75.00
15247 128.00
15321 6103.42
15365 866.70
CK#
15497 As At May 31, 2004
AMOUNT CK# AMOUNT CK# AMOUNT
3,210.00
15388 123.05
15392 304.08
15433 32.67
15435 299.60
15437 539.09
15442 200.00
15443 21 73
® 15444 615.41
15448 1,230.50
15449 420.24
15453 51.90
15454 180.69
15459 1,812.75
15461 722.25
15463 31 76
15465 50.00
15466 535.37
15470 100.00
15472 53.50
15475 1,524.26
15476 3,500.00
15478 720.51
15479 3,000.00
15480 136.40
15483 52.97
15485 52.77
15487 176.57
15488 388.99
15489 56,913.00
15490 17,000.40
15493 577 01
15495 71.41
0.00 99,217.70 3,210.00 0.00 0.00
TOTAL OUTSTANDING PAYROLL CHEQUES
TOTAL OUTSTANDING GENERAL CHEQUES 102,427 70
TOTAL 102,427 70
OUTSTANDING LOANS $ 0.00
CASH ON HAND DEPOSITED $ 21,725.27
SUBMITTED TO COUNCIL THIS DAY OF 2004
REEVE CAO C A
Note:
Cheque 14209 is staledated and will be cancelled from system - it was issued for
FCSS expense - The board will provide instruction on disposition. Cheque 14917 is from February
and for an FCSS grant. The organization is being contacted regarding it being outstanding.
E
May 04.xIs6/16/2004 Page 1
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Council Agenda Item #6(a)
Kneehill County Water Strategy - Verbal Report G. Kiviaho
Attachments: a) Open Letter to Kneehill County Ratepayers
b) Copy of Newspaper Notice - Meeting of June 29, 2004
c) Power Point Presentation
•
0
ft
r'
•
17
DRAFT LETTER
OPEN LETTER TO KNEEHILL COUNTY RATEPAYERS
On behalf of Kneehill County Council I am inviting you to attend a Water Strategy
• Meeting at the Community Hall in Swalwell on Tuesday, June 29, at 7:00 p.m.
As you may be aware Council engaged the services of Stantec Consulting to conduct a
review of the County water systems, including a distribution system that would deliver
water to residents from the Kneehill Regional Water Services Commission mainline.
The final Report was presented to Council in March and it contained recommendations
that will affect the delivery and cost of water to our residents. Council has addressed the
Report and made proposals with respect to each of the recommendations.
Highlights of the recommendations include:
1) Establish a Water Strategy Steering Committee:
• Council has established an ad hoc Steering Committee consisting of
various ratepayers
2) Determine a Rural Water Distribution System:
• Council proposes a full flow system
3) Determine Connection Fees:
• Connection fees will be determined based on demand and cost
4) Determine a Funding Model:
• Council proposes to make water available, where feasible. The cost would
be included in the taxes, if the water runs past a residence, and paid as a
local improvement over a 25 year period.
• Payment options will be made available depending on ratepayer input.
5) Determine System Ownership & Operation:
• Council proposes to own and operate the water distribution system
Attached for information is a copy of the proposed Connection Cost per Residence
and Monthly Payment Plan. Please note that these rates are only proposed and are
subject to your input.
I look forward to meeting you at this important meeting and thank you in advance for
your input.
Reeve
Ken Hoppins
Copy of Costs
C7
18
Council Agenda Item #6(c)
To:
• From:
Date:
Issue
Web-si
Reeve Hoppins
Members of Council
Gene Kiviaho, CAO
June 22, 2004
to update
Background
Kneehill Council has engaged MicroAge to construct a County Web page. The design is
in the final stages and a copy is attached for your information. Training will be conducted
by MicroAge during the week of July 5 or July 12 at the County Office. The training will
consist of Web Master and content training for individuals who will input data from the
various departments. The site will be tested following the training and department input
and should be up in July.
Discussion
The Home Page scroll down will include: County Council; Ag Services; Assessment;
Emergency Services; FCSS; Finance and Administration; Planning & Development;
Operations.
It is contemplated that the County Council page will include the following:
• Message from the Reeve and Reeves Report
• Council Members
• Council Meeting Dates & Minutes (2004)
• Council Strategic Plan
• Council Procedural Bylaw
• Council Committees
Council is requested to confirm the County Council page information. Council is also
asked to provide a short statement that will be attached to each Council member profile
on the Council page.
Recommendation
That Council receive the report as information.
11
Gee iviaho, CAO
Colored copy of web page
0
36
To: Gene Kiviaho
Reeve Hoppins
Members of Council
• From: Barb Long
Date: June 17, 2004
Council Agenda Item #6(d)
Issues:
Fire/Emergency Responses - Level of Service Policy #8-3
Emergency Management Services Manual
Background:
The proposed new policy to defined the level of service provided in an emergency
response by the Emergency Management Services and the adoption of the EMS
Operational Manual developed by the Fire Management Committee, was received by
Council at the June 8, 2004 Council Meeting.
Discussion:
Level of Service Policy - #8-3 -Attached for your information is a copy of the proposed
policy, as per the direction of Council at the last Committee of the Whole Meeting.
Emergency Management Services Manual - At the May 25, 2004 Committee of the
Whole Meeting, Mr. deBeaudrap highlighted the Emergency Management Service
Operational Manual, for Council approval
Recommendation:
1) That Council approve Policy #8-3 Level of Service
2) That Council approve the EMS Operation Manual as presented
Z &,,74
B. Long f r Mac deBeaudrap
•
37
ca my
TITLE Emergency/Fire Responses - Level of Service
Category : Fire Protection Policies
No. 8-3
Authority: Council
Replaces:
Date:
Date:
Further References: Included in the Fire Management Committee Manual
Kneehill County will provide fire protection services according to the provisions of this
policy statement.
Kneehill County Council recognizes the boundaries of the County encompass a vast
geographical area within which residents and visitors can be exposed to a variety of
dangers from fire and other emergencies.
The County Emergency Management Services were created to assist, whenever
possible, persons within the County in protecting their health and property when those
emergencies described listed within arise. County Council and the Emergency
Management Services recognize however, that emergency response cannot be
guaranteed for each and every emergency incident that arises due to the limited
resources Council can expend on emergency services and the difficulty in ensuring that
volunteer staff will be available in sufficient number and with sufficient training on a 24
hour basis to respond to every call for assistance received in a timely and safe fashion.
Council also recognizes that when a response is provided the service level of that
response may be different in various areas of the County. A response may differ for a
variety of reasons including:
• the vast geographical size of the County;
• the difficulty in accessing the remote areas within the County;
• the location, staffing and training levels of the emergency response stations,
departments and agencies within the County,
• the differing availability of water for fire suppression purposes within areas of
the County;
• adverse weather conditions;
• reliance on contract emergency services;
• the limited resources the County can expend on training emergency
personnel and on the purchase of equipment when compared to the different
types of emergencies for which training and equipment are available;
Council therefore establishes those levels of service contained in this policy document
and such further levels of service as Council may formally approve by resolution.
Scope:
This policy applies to all Emergency Management Services personnel and Fire
Department members and to the provision of fire and emergency services within Kneehill
County.
Definitions:
1. Awareness level: Responders will recognize risks and hazards secure the area
and call for trained assistance.
2. Fire Department means the Acme, Carbon, Linden, Trochu, Three Hills and
Torrington Fire Departments which make up the Emergency Management
Services.
38
3. Fire Management Committee means that advisory group constituted under
section 3.8 of Bylaw 1482 dated August 19, 2003, consisting of the Emergency
Management Services Coordinator and all Fire Department Chiefs and Deputy
Chiefs from within the County Boundaries.
4. Operations level: Responders will take defensive action to contain and control
the incident and seek assistance from outside agencies equipped to mitigate the
• incident
5. Technician level: Responders will initiate offensive action to bring the incident
under control and to an end.
Training:
1. Fire Fighter training shall be based primarily on those services delivered by the
Emergency Management Services as described herein.
2. All Service Firefighters will be equipped and trained for structural and wild land
fire suppression according to those minimum standards required by this policy
and as recognized in the Province of Alberta.
3. The Fire Chiefs of each Fire Department within the County are responsible for
ensuring all members initially achieve and maintain the training levels required of
Kneehill County.
4. Each Fire Chief shall submit their respective training records to the Emergency
Management Services Coordinator by October 15th of each calendar year who
shall in turn provide a consolidated report on training to the Chief Administrative
Officer by the first week of November annually.
5. The Fire Management Committee will ensure that joint training occurs between
all Fire Departments on an annual basis and as directed by them.
6. Those Service Firefighters who provide any or all of the specific service delivery
tasks noted below shall be trained and equipped to those minimum standards as
recognized in the Province of Alberta.
7. Service Firefighters are expected to participate in ongoing training to achieve
these minimum levels and to maintain their skills in these areas.
8. No Firefighter will be expected to perform duties beyond their scope of
training.
• Emergency Responses:
1. The major apparatus of the Emergency Management Services shall be deployed
as follows:
Level One Stations include Torrington, the Town of Trochu and the Villages
of Carbon and Acme; each are equipped with a Class "A" Pumper and a
Tanker.
Level Two stations include Three Hills and Linden; each are equipped with a
Class "A" Pumper and a Tanker. Three Hills and Linden also deploy a
Rescue Unit as required.
2. Where a Level One Station is the first response sent to any Motor Vehicle
Incident:
• the closest available Level Two station shall be simultaneously dispatched
with the Rescue Unit.
• 3. Fire Departments in each Fire District shall provide when possible, a response to
all structure fires; motor vehicle accidents, dangerous goods incidents and wild-
land fires within the County in accordance with this policy. Wild-land fires include
those, which the County is obligated to provide an initial response to pursuant to
the Forest and Prairie Protection Act of the Province of Alberta.
39
4. A response as permitted above may only be initiated when the Fire Chief or a
designate in charge determines, at their sole discretion, that it is safe to respond.
The Fire Chief or a designate in charge may, at any time following the receipt of
an alarm, request the assistance of any other department within the Kneehill
County Emergency Management Services or with whom the County has entered
into a mutual aid agreement.
• 5. All dispatches shall be made according to the Policy established herein and shall
be tiered such that where a department is not available or where the Fire Chief
determines a safe response can not be made, the next closest Fire Department
can be notified and asked to respond.
Structural Fire
1. At a structural fire incident size up, the Fire Chief or a designate in charge, at
their sole discretion, may choose an offensive or defensive attack or to withdraw
resources as applicable.
2. It is the responsibility of the Fire Chief, or a designate, to request appropriate
backup from a neighboring district or mutual aid partner if deemed necessary.
• Vehicle Extrication/Motor Vehicle Incidents:
1. Motor Vehicle Incidents that occur within Kneehill County and require a Rescue
Unit, should be responded to with a Pumper and Rescue unit from the closest
Fire Department whether or not that station is in the Fire District within which the
accident occurred.
2. Those Level 1 Fire Departments that do not have a Rescue unit but which are
closer to the incident, shall respond with the Pumper truck and the closest
Rescue unit from a Level 2 Fire Department. Those Fire Departments
responding with a Rescue unit into another Fire Departments area shall respond
with the Rescue unit only if the Fire Chief or a designate in whose area the
incident occurred requests additional apparatus.
3. When responding to a motor vehicle incident outside the boundaries of Kneehill
County, a Pumper shall accompany a Rescue unit.
Ambulance Assist Requests:
1. Fire Departments may receive requests and provide assistance to ambulance
services in non-rescue medical situations from time to time.
2. Unnecessary duplication of services is to be minimized.
Wild Land Fire Fighting:
1. All Fire Departments will provide basic wild land fire fighting in accordance with
any fire control agreement entered into by the County or is legislated by the
Province of Alberta.
Flammable Liquid Fire Fighting:
1. All Departments will provide flammable liquid fire fighting for small spill fires and
small containers up to 500 litres at the Technician Level.
2. All Departments will provide flammable liquid fire fighting for large spills or
containers in excess of 500 litres up to the Operations Level.
LI
Dangerous Goods:
40
1. All Departments will provide dangerous goods response at the Awareness Level
and shall:
a. Use binoculars to determine contents or make up of the dangerous
goods.
b. Contact CANUTEC at 613-996-6666 (call collect 24 hours) or *666 (press
star 666) for assistance in mitigating the incident.
2. If known and applicable, notify the transporter or the owner of the goods as soon
as is practicable.
Rescue:
1. Three Hills and Linden Fire Departments provide vehicle crash rescue at the
Technician Level.
2. All other Fire Departments provide motor vehicle crash rescue at the Awareness
Level.
3. All Fire Departments provide high angle rescue at the Awareness Level.
4. All Fire Departments provide water rescue at the Awareness Level.
5. All Fire Departments provide ice rescue at the Awareness Level.
Mutual Aid Agreements:
• 1. Kneehill County Council encourages the Fire Management Committee to
recommend Mutual Aid Agreements with neighboring Municipalities where
applicable.
•
•
41
Council Agenda Item #6(e)
To: Gene Kiviaho
Reeve Hoppins
Members of Council
• From: Barb Long
Date: June 18, 2004
Issue:
Amendment to the Fire and Emergency Services By-law #1482
Background:
Motion 209/04 was made by Council approving the Fire Committee's proposed
amendment to Section 5.3 of By-law #1482, changing the time period for the requirement
of a fire permit to April 1St to October 31St in each calendar year.
Discussion:
As MGA regulations stipulate that Bylaws may only be amended by another Bylaw, not
by a motion of Council, I have attached amending Bylaw #1484 for your consideration.
Recommendation:
• That Council give third reading to Bylaw #1484.
B. Long for deBeaudrap
•
42
To: Gene Kiviaho
Reeve Hoppins
Members of Council
From: Lavinia Henderson
Director, Financial Services
Date: June 16, 2004
Issue: Surplus and Reserve Funds Policy No. 16-1
Council Agenda Item #6(h)
Background: Policy 16-1 was reviewed and amended September 9, 2003. Its purpose is to ensure surplus and
reserve funds are established and managed in an effective manner. Guidelines have been established which set
out segregation and amount of financial reserves, Council approval, review and assurance of reserve liquidity.
Prior to that Council had a five year policy which was reviewed annually. Reserves plus accumulated surplus
was not to exceed one year's budget, excluding held over secondary highway projects. Where it did exceed one
year's budget, Council would review the mill rate and long term expenditures.
Council requested a review of the interest procedures in April.
Discussion: Interest earned on investments is currently used to offset County operations. Growth in the reserve
funds is derived from operational transfers due to year end surpluses and or budgeted contributions. Revenues
and expenses are allocated to departments within the County for everything save for taxes, interest and some
grants. These are deemed to be general in nature. The interest can be allocated since the reserve funds have
been established as a method to assist in the annual growth of reserve funds. The advantage of the method the
County uses to allocate interest as general revenue rather than allocate to specific department reserves is ease of
reporting.
A summary of net changes in reserves, reserve totals, net cash lows, highs, net monthly averages and interest
earned from 2000 - 2003 follows for your information.
Year Net Annual
Change to
Reserves Reserves
Total Net Cash
Low Net Cash
High Net Cash
Monthly Average Total Interest
Earned
2000 1,237,433 8,260,576 5,724,347 14,831,080 10,620,465 620,976
2001 -388,855 7,871,721 7,434,829 13,056,194 10,681,997 519,942
2002 1,513,863 9,385,584 7,032,197 15,496,663 10,726,331 302,374
2003 161,640 9,547,224 8,084,410 15,159,239 11,652,752 386,765
In light of the analysis of the Net Cash Position another issue arises relative to the amount of cash for reserves
verses cash for purposes of liquidity.
Reserves (restricted funds) are to be backed by cash. As indicated by the above graph, the County maintains a
• large amount of cash in reserve funds. The net monthly cash level compared to the reserves total may not be
sufficient to adequately meet liquidity levels of the County if Council is going to continue to maintain reserve
levels near or over the 10 million dollar mark. Council should note that on six occasions over the 24 month
period January 2002 to December 2003, the County had spent all unrestricted funds available and started to
spend restricted (reserve) funds for cash flow purposes. This practice can cause problems when reserve funds
cannot be replaced due to financial impacts such as extended drought, sudden change in higher level of
government policy or other economic variables.
Options:
a) Council amends the Financial Reserve Policy to establish a regular liquidity reporting mechanism and limit
the amount of reserve funds allowed to be expended for liquidity purposes prior to the temporary borrowing
by-law being instituted.
Pros: The potential for loss of reserve funds is minimized by instituting a method of liquidity reporting.
Council and the CAO are informed of impacts in the financial operations of the County on a regular basis.
Council can authorize alternative actions.
Cons: Short term borrowing loans may become an operating alternative on a more regular basis than in the
past.
Suggested Amendment:
Delete the first two sentences under Amount of Financial Reserves and replace with:
"The County will invest reserve funds in accordance with Investment Policy No. 16-7. The County may
invest reserve funds in a lump sum fashion with unrestricted funds. Any investment made may be used to
provide liquidity for cash flow purposes for County operations during the first part of the fiscal year. The
temporary borrowing by-law will be activated upon expending 15% of the total reserve funds available for
46
cash flow purposes. A Monthly Liquidity Report will be submitted to Council and will include the
following:
i) total reserve funds
ii) total investments
iii) net difference (unrestricted funds available for liquidity purposes)
iv) anticipated cash flow projection for next thirty days
b) Council amends the Financial Reserve Policy to establish a regular liquidity reporting mechanism and stop
the use of reserve funds for liquidity purposes.
Pros: There is no loss of reserve funds. Council and the CAO are informed of impacts in the financial
operations of the County on a regular basis through the liquidity report. Council can still authorize
alternative actions.
Cons: Short term borrowing loans will become an operating alternative.
Suggested Amendment:
Delete the first two sentences under Amount of Financial Reserves and replace with:
"The County will invest reserve funds in accordance with Investment Policy No. 16-7. The County may
invest reserve funds in a lump sum fashion with unrestricted funds. No investment made for reserve
purposes may be used for liquidity purposes for County operations. The temporary borrowing by-law will
be activated upon expending the unrestricted funds. A Monthly Liquidity Report will be submitted to
Council and will include the following:
v) total reserve funds
vi) total investments
vii) net difference (unrestricted funds available for liquidity purposes)
viii) anticipated cash flow projection for next thirty days.
c) Council make no change to the policy regarding liquidity and cash flow purposes.
Pros: Reliance on short term operating loans is minimized.
• Cons: There is no policy mechanism for reporting potential financial problems in relation to reserves.
Recommendation:
1. That Council considers no change in the reserve policy regarding the allocation of interest funds earned on
reserve funds at this point.
2. That Council considers an amendment to the reserve policy to provide for monthly liquidity reporting and
stop the use of reserve funds for liquidity purposes.
Lav' Henderson
•
0
47
•
To: Reeve Hoppins
Members of Council
From: Gene Kiviaho, CAO
Date: June 15, 2004
Issue
Council Remuneration
Council Agenda Item #6(i)
Background
Kneehill County Council has established a Council Remuneration Review Committee that
consisted of all members of Council. The Committee met on June 8, 2004 and reviewed the
survey results from the Counties of. Vulcan, Warner, Stettler, Flagstaff and Newell.
Discussion
The following package has been recommended by the Remuneration Review Committee and is
presented to Council for consideration:
General Remuneration:
• Monthly Rate $550
• Per Day $180
• Per Half Day $ 90
2) Expenses:
• Per Kilometer $0.42
• Meals - Receipts or, Breakfast $5.00; Lunch $7.00; Supper $9.00
• Hotels - Receipt or $50.00/night
3) Allowances:
• Communications $75.00/month
• Conventions, etc. $30/day (single)
$60/day (with spouse)
4) Benefits: Yes with cost sharing
5) Additional Remuneration:
• Reeve $550/month
• Deputy Reeve $220/month
Recommendation
1) Council decision on the above remuneration
2) That Council implement any revised remuneration effective October 19, 2004
\ '.7'L
Ge 'viaho, CAO
48
Council Agenda Item #7(a)
To: Reeve Hoppins
Members of Council
• From: Gene Kiviaho
Date: June 16, 2004
Issue:
Appointment of a Returning Officer for the 2004 Municipal Election
Background:
The former Returning Officer has declined to serve in the same capacity for the upcoming Municipal
Election. A replacement search was conducted and a candidate was sent to the Returning Officer
Training Program in Calgary on June 16. Council is hereby requested to appoint a Returning Officer
for the 2004 election.
Discussion:
Council options: S13(2) Returning Officer appointment
S 11 Election Day
• S46 Voting Station opening
Recommendations:
1) That Council appoint Val Kopjar as the Returning Officer for the purpose of conducting the
2004 election under the Local Authorities Election Act.
2) That Council confirm Monday, October 18, 2004 as Election Day
3) That Council confirm the voting stations will open at 10:00 A.M.
4) That Council approve remuneration of $150.00 per day, to the Returning
Officer
\LLoL)
Gen iviaho, CAO
•
49
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Council Agenda Item # 10
PENDING BUSINESS ITEMS FROM 2002 - June 22, 2004
Mountain View Emergency Service (56-02) - Sept 24/02 - Gene and Mac will meet
with Mountain View County to discuss this outstanding item.
Mutual Aid Agreement (52-02) - Oct 8/02 - Administration currently reviewing. April
• 8/03 Mutual Aid agreements mailed to adjacent municipalities for signature. June/03
Referred to Mac deBeaudrap for review and follow up. Sept. 03, Gene advised he would
contact all applicable municipalities, and would then discuss with Mac the best means of
obtaining signature. Dec 10/03 Mac mailing new agreements to each of the
municipalities. Jan 6/04 Mac will follow up by phone to check the status of the
agreements. County of Stettler and Starland County have signed and returned the
agreements. Mar/04 Mac reported that Mountain View, Rocky View, and Red Deer
agreements are pending. Apr 13/04 Council approved new agreement where all
municipalities sign one agreement (noted it was excluding fire)
Water Policy (16-02)
Equity Water - The Water Policy is on hold until current developments have been
resolved.
Water Policy: A policy to encompass the costs of lowering any water lines will be
presented to Council in June 2004.
9
PENDING BUSINESS ITEMS FROM 2003 - June 22, 2004
Fire Agreements (73-03)
A tentative Fire Agreement was reached with Three Hills in December 2003. Gene and
Mac met with Acme and Linden on May 19, 2004 to review the Fire Agreements. The
Agreements will be presented to their respective Councils the week of May 24th. June 22
Council Meeting - to be discussed in camera.
Trochu Fire Hall Station Addition Proposal (81-03)
June 24/03 Council approved the request from Trochu Fire Dept for support in principle
to obtain architectural drawings in order to get process moving. Jan 6/04 Municipal
Sponsorship Funding ( $17,940.00) extension approved until October 2004 for
completion of this project. Mac deBeaudrap provided a report in the January 9th Council
Information Package. Feb 5/04 Mac advised they will be meeting with the architect soon.
Mar/04 engineering drawings expected within a week to ten days. Mar 17/04 Mac has
blueprints, will present a proposed construction plan to Council in April 2004. Council
approval to tender construction(blue prints available should anyone wish to see them).
June 22/04 Council Meeting agenda
BSE (94-03) - July 22/03
Bruce Sommerville, Jeremy Fenton, and Mac del audrap are developing contingency
plans for the County.
60
Donation Policy (126-03) - Sept 9/03
Council requested policy be drafted addressing funding for youth educational programs.
To be discussed at the June 17th Strategic Planning Session. On July Council Meeting
agenda.
Recycling Policy (136-03) Sept 23/03
Discussed at March 23` Committee of the Whole meeting. Councillor Holsworth
presented terms of reference of a Waste & Recycling Study to Regional Partnership
Initiative Committee for consideration.
Equity Line - Water Agreement K.C/Three Hills (150-03)
See Item #16-02
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