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HomeMy WebLinkAbout2002-08-20 Council Minutes (2)KNEEHILL COUNTY AGENDA - COUNCIL MEETING August 20, 2002 APPOINTMENTS: 10:00 A.M. Public Hearing- see agenda item # 27 11:00 A.M. Three Hills Community Hall Board Presentation- see agend 11:30 A.M. Rob Mayhew, Public Works Superintendent - see agenda it( GENERAL: 1. Approval of Agenda 2. Approval of July 16/02 minutes & July 16/02 Public Hearing minutes 3. Administrator's Report including Pending & Upcoming Dates report 4. Correspondence Report 5. Financial Reports 6. Accounts Payable TRANSPORTATION: 7. Public Works Superintendent's Report 8. Tipping Fees 9. Bylaw #1465 - deleting bridge file #13020 10. Fire Policy amendment . 11. Starland County Fire Invoice 12. Fire Invoice to Village of Delia - K. Hoppins report on meeting 13. Mutual Aid Agreement ADMINISTRATION 14. Three Hills Community Hall Board 15. Salaried Benefits Clause in Agreement 16. Human Rights Concern 17. Chief Administrative Officer Contract 18. Stampede Farm Family Award 19. Kneehill County Scholarship 2002 20. Magnetic Signs/Banner/Logo on Vehicles/Color 21. AAMD&C Fall 2002 Convention 22. Recreation Funding Proposal (Correspondence Report #48 & #49) 23. Assessment Review Board Complex Appeals - Oct 3/02 24. Mutual Aid (Fire & Ambulance) Mountain View County 25. Horseshoe Canyon Viewpoint 26. 305 Assessment Changes PLANNING: 27. Public Hearing - Redesignation SE 8-29-21-W4 28. Environmentally Sensitive Areas 29. Subdivision Deadline Request COMMITTEE REPORTS: 30. June 14/02 Utilities Committee minutes (V. Crawford) 31. July 23/02 Utilities Committee Report (M. Woods) 32. July 18/02 Kneehill Regional Water Services Committee meeting (M. Woods) 33. August 16/02 Meeting with Stu Becker & R. Marz 34. August 13/02 Meeting with Alberta Municipal Affairs - Regional Partnership (K. Hoppins) 35. ASB Fusarium Report - Minutes of August 15/02 meeting LATE ITEMS: KNEEHILL COUNTY COUNCIL MINUTES August 20, 2002 A regular meeting of Council was held in the Kneehill County office, 232 Main Street, Three Hills, Alberta, on Tuesday, August 20, 2002, commencing at 8:30 A.M. The following were present for-the meeting: Reeve: Ken Hoppins Division Six Councillors: Brian Holsworth Division One Carol Calhoun Division Two PRESENT Jerry Wittstock Division Three Murray Woods Division Four Vern Crawford Division Five Ken Knievel Division Seven Terry Nash Interim CAO Barb Long Recording Secretary Reeve Hoppins called the meeting to order at 8:15 A.M. CALL TO ORDER The following additions were made to the agenda: 13(a) Interim Fire/Disaster Coordinator AGENDA 13(b) Purchase & Procurement ADDITIONS & 36. Trail Net Correspondence APPROVAL 37. KWAC Committee report Reeve Hoppins advised that agenda items 13(b), 15,16,17, and 33 would be dealt with IN CAMERA ITEMS during an "In Camera" session. Councillor Wittstock moved approval of the agenda, with the above noted additions. CARRIED The minutes of the July 16, 2002 regular Council meeting were reviewed and the following amendments requested: AMENDMENTS TO - Page 2, amend the sixth motion by including the sentence following this motion. JULY 16/02 The amended motion is to read "Councillor Crawford moved Kneehill County MINUTES install a curb stop for the Sunnyslope Hall should the water line pass the property, with the remaining costs of connecting to the water system being the responsibility a,,, N of the Sunnyslope Hall. C - Page 3, amend the third motion (payment of accounts) to include Councillor Woods as part of the Finance Committee. - Page 7, amend the motion regarding the connection of Keiver's Lake to the Three Hills Water West Pipeline to read, "Councillor Crawford moved Kneehill County provide a deposit of $1, 000.00, which constitutes a membership for the Keiver's Lake Recreation Area, to the Three Hills Water West Pipeline. APPROVAL OF MINUTES OF JULY Councillor Crawford moved approval of the July 16 2002 Council Meeting minutes, with 16/02 the above noted amendments. CARRIED APPROVAL OF JULY 16/02 P.H. Councillor Calhoun moved approval of the July 16, 2002 Public Hearing minutes. MINUTES CARRIED The Administrator's report was presented. ADM REPORT Councillor Wittstock moved approval of the Administrator's report, as presented. CARRIED Council/Minutes2002 I KNEEHILL COUNTY COUNCIL MINUTES August 20, 2002 The Pending and Upcoming Dates report was presented and the following noted: PENDING REPORT Under Item #7, Rave Bylaw, Council requested a copy of the County's Concert Bylaw (Bylaw # 1291), with it being put on the agenda of a future Council meeting for further discussion. A request was made for the Municipal Planning Commission to review and VYt. P_ bring recommendations to Council at that time. • Ms. Debi Moon, reporter for the Three Hills Capital newspaper entered the meeting at 8:32 A.M. Councillor Knievel reported he would not be available from September 24 to October 9, 2002. Councillor Calhoun moved approval of the Pending and Upcoming Dates report. CARRIED Councillor Holsworth presented a draft press release, prepared by the Agricultural Service Board (ASB), declaring Kneehill County on Fusarium graminearum alert, for Council FUSARIUM PRESS approval in order that it could be published in the August 21, 2002 edition of the Three RELEASE Hills Capital. The pros and cons of adopting a zero tolerance policy were discussed with it being noted that unless the entire province adopted a zero tolerance policy, it would be • ineffective for an individual county to do so. Mr. Holsworth advised the ASB had taken a proactive approach with the direction being that of cooperation and education. In response to a question regarding the impact on the budget to provide a subsidy for Fusarium testing, Councillor Holsworth reported Mr. Sommerville had advised the ASB budget should be able to cover the subsidy to the producer. Council requested an additional point be added t advising Kneehill County will be recommending to the Alberta Government that they take all possible steps to ensure that Fusarium will not be brought into the province. Councillor Holsworth moved approval of the Fusarium press release, with the above noted addition. CARRIED Mrs. Long left the meeting at 8:45 A.M. to amend the press release. Mrs. Nash recorded the minutes during her absence. CORR REPORT The Correspondence Report was reviewed and the following noted: ANONYMOUS Under Item #1, Anonymous Letter Regarding Financial Status of Kneehill County, LETTER ? Councillor Woods reported that Kneehill County appreciates the input of residents but Ad-u needs to have a name attached in order to clarify or respond to their concerns. 4X 2'S Mrs. Long reentered the meeting at 8:50 A.M. and confirmed the addition to the press PRESS RELEASE release was satisfactory. Ms. Moon was given the press release to arrange to have printed in the August 21St edition of the Three Hills Capital. E911CONTRACT Under Item #6, City of Red Deer Emergency Services Provision of Dispatching Services, it was recommended Councillor Woods discuss the proposed increase in fees for provision ofd this service at the Kneehill Ambulance Society meeting, as they share this cost with thei County on a 50/50 basis. Council recommended a letter be sent to the City of Red Deer R, Emergency Services questioning the reasons for the proposed cost increases for the 2003 and 2004 service agreement, and advising Council will further discuss this matter when the new CAO is in place and they have receipt of this information. AB TRANS STATUS Under Item # 13, Letter from AB Transportation regarding the Status of Funding for OF FUNDING 2002/03/04, it was requested that copies be provided to all of Council. r112002/43/04 Under Item #15, Meeting with the Minister of Municipal Affairs, Council requested this be, • placed on the agenda for the September 10, 2002 Council meeting in order that an agenda MEETING WITH G. for this meeting could be developed with the new CAO. It was noted that one of the items BOUTILIER AT for this meeting should be the recommendations of the MLA Farm Property Review ,s(1 FALL 2002 Committee. AAMD&C CONV Under Item #17, Request for Listing in the Alberta Campground Guide 2003. Council/Minutes2002 I KNEEHILL COUNTY COUNCIL MINUTES August 20, 2002 Councillor Calhoun moved Kneehill County advertise the Keiver's Lake Recreational ADVERTISE PARKS Park, the Braconnier Reservoir Campground, and the Torrington Village Campground IN AB in the Alberta Campground Guide. CAMPGROUND GUIDE • CARRIED Under Item #23, Kneehill County 2002 Recycling Grant, Council confirmed the current 2002 RECYCLING policy be followed until such time as a new plan or policy has been developed. GRANT Under Item #25, Wild Rose Economic Development Corporation (WREDC), Rural Diversification & Community Adaptation Plan, Council noted the WREDC appeared to WREDC- EDC REP / have a positive impact on economic development and approved a letter of support for the LETTER OF new project. However, Council felt it would not be necessary to have a representative SUPPORT RURAL attend all the WREDC meetings, and directed Councillor Holsworth attend only the annual DIVERSIFICATION meeting. & COMM ADAPTATION PLAN Councillor Crawford moved Kneehill County provide a letter of support for the Rural ?Q. Diversification & Community Adaptation Plan. CARRIED ' tty Under Item #39, Long Range Planning Meeting, Council directed the administrative staff • to arrange a meeting time, prior to the 2002 Organizational and Budget meetings, that LONG RANGE ld b i wou e conven ent to both Mr. Mohler of Alberta Municipal Affairs and Mr. Gene PLANNING Kiviaho, the County's CAO. MEETING Under Item #48, Ratepayer Inquiry Regarding Kneehill County's Recreation Donation REC DONATION Policy, and Item #49, Acme Red Sox Midgets Donation Request, were discussed in length. POLICY Council noted the need to be as consistent and fair as possible, and expressed the need to have stricter criteria to determine the recipients of funding. Council directed letters be sent ,1 / explaining the Kneehill County Recreation Policy is still under review and the County is y K hopeful it will be in place by the end of the year. Further, it be explained that compensation will be awarded retroactively to any requests received prior to the new policy being in place and falling under the selected criteria. Under Item #52, Invitation to Attend the E-911 User Group Meeting, Ms. Nash reported E-911 USER that Mr. Tiller, Fire & Disaster Coordinator, would not often be present at the County prior MEETING to the termination of the contract at the end of the year, due to the amount of accumulated overtime hours and holidays. Council directed this invitation to attend the E-91 1 User Group Meeting, be referred Mr. Mayhew, should Mr. Tiller not be able to attend this meeting. It `SCAN PAYROLL • Under Item #55, Canadian Payroll Association Corporate Membership Application, ASSOC Council approved payment of course registration fees, as per policy and referred the MEMBERSHIP employee request for reimbursement of mileage costs to the Policy Review Committee. APPLICATION Council referred Employee Training Policy 7-3-1 and 7-3-2 be referred to the Policy Review Committee. Councillor Holsworth moved approval of the Correspondence Report, including the above noted recommendations. CARRIED 4) The meeting recessed from 9:50 A.M. until 10:09 A.M. Ms. Deanna Keiver entered the meeting at 10:09 A.M. Councillor Woods moved Council recess in order to hear the Public Hearing scheduled for 10:00 A.M. Time: 10:10 A.M. Council/Minutes2002 CARRIED EMP TRAINING POLICY 7-3-1 & 2 APPROVAL OF CORR REPORT RECESS P.H`- L KNEEHILL COUNTY COUNCIL MINUTES August 20, 2002 Councillor Knievel moved Council reconvene, the Public Hearing portion of the vn meeting being completed ?t CARRIED Time: 10:14 A.M. Ms. Deanna Keiver, Development Officer, was present when the meeting reconvened. As Chairperson of the Municipal Planning Commission, Councillor Crawford requested Council direction regarding the specific sites to be presented at the October 15, 2002 Public Meeting on Environmentally Sensitive Areas. Councillor Crawford explained the purpose of expanding the Municipal Development Plan to include these areas, is to allow the municipality significant input into the development applications for Confined Feeding Operations within these areas, which are now under the control of the Natural Resources Conservation Board. Councillor Crawford moved Kneehill County support the previous work done by Ms. Reimer and presented to Council at the June 11, 2002 Council meeting, and recognize the areas presented as the Environmentally Sensitive Areas for Kneehill County. CARRIED Councillor Woods complimented the Municipal Planning Commission on the excellent work done in this matter. Ms. Keiver presented a letter from Myrna & Larry Empey requesting a time extension on the approved subdivision application (W of 22, 30, 24, W4), and a waiver of the extension emu, fee. The letter specified that three surveys had been conducted for Land Titles due to missing survey pins. Ms. Keiver advised Parkland Community Planning Commission did not feel there was an issue in granting the extension but recommended the $250.00 extension fee be charged. Councillor Calhoun moved an extension of one year be given this subdivision, and that due to the extenuating circumstances the extension fee be waived. CARRIED is Councillor Crawford noted it has been the practice of the Planning Department to provide extensions when seen reasonable, with payment of a fee for a one-year extension. He referred to Confined Feeding Operations, advising the NRCB is not granting any extensions on developments approved by the municipality prior to the province taking over control of this area of development. om, Councillor Woods recommended a letter be sent to the NRCB stating that given the .?-?"" assurances by the NRCB that prior Development Permit approvals, by the municipalities, 4.1 be allowed to proceed, if there are valid reasons for the delay, the applicant should be Jubd -PJ granted an extension and not have to re-start the process. Council was in agreement with this recommendation, and requested a copy of the letter be sent to the Honourable Shirley McClellan, Minister of Alberta Agriculture. Ms. Keiver left the meeting at 10:25 A.M. The Financial Reports were reviewed. Councillor Woods moved approval of the financial reports, as presented CARRIED Councillor Crawford moved approval of the accounts presented for payment subject to Council/Minutes2002 KNEEHILL COUNTY COUNCIL MINUTES August 20, 2002 review by the Finance Committee of Reeve Hoppins, Deputy Reeve Woods, Councillor Crawford and Councillor Wittstock. CARRIED Council direction was requested regarding the presentation of a plaque in recognition of the Stankievech family achievement in receiving the 2002 Stampede Farm Family Award. Councillor Knievel moved Reeve Hoppins and Councillor Crawford, on behalf of Kneehill County, present the Stankievech family with the Kneehill County plaque in recognition of receiving the 2002 Stampede Farm Family Award, at a time convenient to all involved parties. _ STAMPEDE FARM FAMILY ppq k. ? ty K.C. SCHOLARSHIP CARRIED 0 The Kneehill County Scholarship Program was reviewed and the criteria for eligibility discussed. CC Councillor Crawford moved Kneehill County support the Kneehill County Scholarship Policy 16-4, awarding $1,000.00 to the selected candidate, based upon the highest combination of stipulated criteria. CARRIED Council requested Mrs. Long provide a summary to Council of each applicant's qualifications in relation to the scholarship's criteria and this item be placed on the REFER TO POLICY September 10, 2002 Council meeting agenda for a decision. FOR 2003 SCHOLARSHIP Councillor Woods moved the Kneehill County Scholarship Policyl6-4, be referred to the Policy Reviel Committee to establish more definite criteria. CARRIED CAPITAL PURCHASE Reeve Hoppins requested Council consideration be given to the following: REQUEST- the purchase of magnetic signs with the County logo, for use on vehicles during SIGNS/BANNER parades - 9 023 the replacement of existing County vehicle decals with ones that are more visible the purchase of a vinyl banner for use at various 4-H sales and other functions Councillor Crawford moved this item be referred for consideration with the 2003 County budget. FALL2002 AAMD&C CONV CARRIED Attendance was confirmed for the Fall 2002 AAMD&C Convention being held November CC - A 18th to 21s' , 2002. v0p Mrs. Nash reported a letter had been received from Tony Martens, Assistant Commissioner of Mountain View County requesting Kneehill County consider formalizing the arrangement for Linden Ambulance and Fire Service to provide emergency response to a AGREEMENT FOR portion of Mountain View County. A map illustrating the area served was included in the PROVISION OF letter. This service has been provided since January 2000 with the understanding it would FIRE & AMB be reviewed after one year. Mr. Martens has been referred to the Kneehill Ambulance SERVICE TO Society regarding the service provided by the Linden Ambulance. Discussion arose PORTION OF MTN regarding the possible costs that could be incurred for providing emergency service and VIEW COUNTY whether remuneration should be assessed to cover these costs. Councillor Holsworth noted that this service has been provided in the past under a good neighbour policy, but due to liability concerns there needs to be a proper agreement in place for the protection of the r County. Consensus of Council was to discuss entering into an agreement similar to the one Kneehill County has with Drumheller, with the portion of the municipal taxes for provision s of emergency services of the service area being allotted to Kneehill County, or to assess an annual fee or cost per call. ('A Council/Minutes2002 KNEEHILL COUNTY COUNCIL MINUTES August 20, 2002 Councillor Holsworth moved a letter be sent to Mountain View County advising Kneehill County willing to enter into negotiations for the continued provision of emergency fire service. CARRIED • The Three Hills Community Hall Board members, Earl Paget, Bill Jones, Danny Dole, John Boxma and Shirley Adam, entered the meeting. Time: 11:08 A.M. Reeve Hoppins welcomed the delegation to the meeting and introductions were made. Mr. Jones advised the Three Hills Community Hall Board had agreed to meet with Council to further discuss their August 12`h letter requesting a contribution of $10,000.00 from Kneehill County to fix the roof at the Three Hills Community Centre. Council was referred to this letter which explained that after examining numerous estimates and repair options it was decided to re-tar the whole roof at one time for an approximate cost of $50,000.00. Mr. Boxma reported the Board has applied for a Community Initiatives Program grant of $25,000.00, the town of Three Hills has committed $10,000.00, the Community Hall Board has $5,000.00 in reserves, and they were looking for similar financial support from the County. Mrs. Adam advised there has been an ongoing renovation of the Community Centre for the past 3 years, which has been very successful due to the commitment of community organizations and volunteers. She reported there has been an on-going roof problem, which they had attempted to fix over the years. Mrs. Adam advised the problem has been getting worse and has now become an emergency situation, with the leaking causing damage to the interior. She reported the Board has worked hard to handle the costs by themselves, but this was a major expense and they were unable to physically generate enough fund raising events to cover this expense. Mr. Jones advised approximately $60,000.00 had been donated for the renovation project, and with the current drought situation, did not feel the community could be approached for more funds. The Hall Board was complimented for keeping the Community Centre in such good shape, noting it serves a very important role in the community. Councillor Crawford reported Council's dilemma was in maintaining fairness when all the towns and villages were looking for help with their facilities. Mrs. Adam reported that while appreciating fairness and consistency, as a ratepayer she felt it was not necessary for the County to even out donations, but to deal with problems and that hopefully not every community would have an emergency situation at the same time. Councillor Crawford advised that in the long term the money collected from the tax base would not be enough to maintain community facilities and noted it was Council's job to decide how much of the tax base should be used for this funding. Councillor Woods advised that while he saw the need, he was aware of at least two emergency situations being faced by other recreation facilities, and felt the County could easily spend $100,000.00 for emergency situations, noting he would expect at this time each community has emergencies. In response to a question from Council regarding the possibility of the County recovering this funding, Mr. Paget suggested the possibility of an interest free loan but noted a considerable amount of time for repayment would be necessary. Reeve Hoppins thanked the delegation for coming to Council and advised would have a decision for them later today. The delegation left the meeting at 11:40 A.M. Council discussed the possibility of loaning money to community facilities for emergency situations noting the following: cost recovery basis with the granting of a loan dependent upon reserves or increasing the mill rate; as this type of loan would be considered a family loan, Council would need to determine if the loan was not paid would the debt be forgiven; the annual Community Hall Grant of $2,000.00 could be used for repayment of the loan • should it be necessary The meeting recessed for lunch from 11:50 to 12:55 Further discussion ensued on the funding request from the Three Hills Community Hall Board, with Council noting they need to determine the amount of assistance to be given by Council/Minutes2002 6 THREE HILLS HALL BOARD PRESENTATION V LUNCH RECESS I KNEEHILL COUNTY COUNCIL MINUTES August 20, 2002 the County in preserving community facilities, and the immediate need to get the new Recreation Policy in place, recognizing that this policy cannot possibly cover every situation. Ms. Debi Moon re-entered the meeting at 1:00 P.M. 40 Concern was expressed that whether during hard economic times this would be a responsible use of the ratepayers' money. Councillor Woods cautioned that every decision made by Council would be perceived as policy, and the ramifications of this decision are huge. He further noted that should the funding be granted, whether by loan or grant, it would open the door to many requests, however in order to have a solid functioning community there is a need to provide public facilities for people and if funding is refused it could change the face of the communities. The Recreation Committee expressed the need to have members at large from the community to help determine needs and priorities. Councillor Woods moved a letter be sent to the Three Hills Community Hall Board advising that at present their request for funding, in the amount of $10,000.00 for repair ' of the Three Hills Community Centre roof, does not fit within County policy. However, Council is currently reviewing policy and should this request fit within the parameters of the new policy, funding will be retroactively considered. LJ CARRIED Councillor Crawford moved that Kneehill County authorize the addition of three Members at Large, to the Recreation Committee, comprised of Reeve Hoppins, Councillor Woods and Councillor Crawford, to provide input into the development of a new Recreation Policy. Further, these Members at Large be rural ratepayers and that compensation be based as per policy. V LUNCH RECESS CARRIED Mr. Rob Mayhew, Public Works Superintendent, entered the meeting at 1:25 P.M. Mr. Mayhew presented the Public Works Superintendent's Report, including the Swalwell Water Report prepared by Mr. Ian Martens, Environmental Services Manager. (Both reports attached and forming part of the minutes) Under Item #6, Council directed the tipping fee rates, as approved at the July 16, 2002 Council meeting be implemented at the Kneehill County Recovery Site, and also as per the motion at that meeting, these fees be assessed to all non-residents of the County. Under Item #9, Mr. Mayhew reported that compensation for poor crop growth on road construction areas, due to drought conditions, might have to be addressed by the Policy Review Committee. Under Item 410, Mr. Mayhew explained there would be a three way stop at the intersection of Range Road 34-0 and Township Road 26-1, near the Wimborne gas plant due to the poor visibility at this site. He further explained that northbound traffic is unable to see traffic from the east because of the hill and trees, and has to encroach on the road to see. In response to a question from Councillor Calhoun regarding a ratepayer request for gravel on an undeveloped road allowance, Mr. Mayhew reported screenings would be applied to the low spots to allow the ratepayer access to his property. Mr. Mayhew reported he had received a complaint regarding the County's fencing policy, and had referred it to the Policy Review Committee. 40 Councillor Knievel moved approval of the Public Works Superintendent's Report, including all recommendations, excepting item #7, which will be discussed during the "in camera" session. CARRIED Mrs. Nash presented a request from Mr. Henry Wiens, Bridge Inspector, to remove the CouncillMinutes2002 7 ffs? PLAD? M-0-- ry DENY REQUEST FOR FUNDING HELP _ ? PL FORMATION OF REC & CULT COMM- 3 MEMBERS AT LARGE L KNEEHILL COUNTY COUNCIL MINUTES August 20, 2002 0 weight restriction by-law for Bridge File #13020 (SNW 28-33-23-W4 - Knievel), as the REMOVAL restricted bridge has been removed and bridge size culverts installed. Councillor Holsworth moved f rst reading be given to Bylaw #1465, this being a bylaw to BYLAW 1465 amend Bylaw 1271, by deleting Bridge File #13020 located SNW 28-33-23-W4. CARRIED COO Wq)-W Councillor Calhoun moved second reading to this bylaw. CARRIED Councillor Wittstock moved that third reading be given to this bylaw at this time. CARRIED Councillor Knievel moved third reading to bylaw #1465. CARRIED Mrs. Nash presented an amendment to the County's Fire Notice Policy 8-2, giving authority to the Regional Fire Coordinator, or upon a recommendation from a majority of Fire Chiefs within the municipality, the Kneehill County Administrator, authority to place or to remove a Fire Notice on a portion of the County. Councillor Holsworth moved approval to the above noted amendment, as presented, to Fire Notice Policy 8-2. CARRIED Mrs. Nash presented a request from Mr. Randy Tiller, Fire & Disaster Coordinator for a decision from Council on an invoice from Starland County for a response to the Moar property (within the Drumheller Fire Response Area but located within Kneehill County at the Bleriot Ferry), last September. Mr. Tiller reported given the location of this property, Section 16-30-21-W4, any of the responding departments (Carbon, Drumheller, Munson, Three Hills) may have been appropriate and there is some confusion as to who was asked to respond. Mr. Tiller noted it is the policy of Starland to bill residents for fire response and therefore they anticipate payment of this invoice. Council has requested copies of the incident reports be obtained from the Drumheller Fire Department. Councillor Holsworth moved that if the incident reports agree, Kneehill County pay the Starland County invoice, in the amount of $533.00, and further a memo be sent to the Drumheller Fire Department advising that if, in the future, assistance is needed on the west side of the Red Deer River to contact the appropriate Kneehill County fire department. CARRIED FIRE NOTICE POLICY AMENDMENT 8-2 APPROVED nta/rn? ? INVOICE FROM STARLAND n ,. 1 PAY - SEND LETTER U r? DELIA FIRE DEPT INVOICE TO AGICORE The Village of Delia Fire Department invoice breakdown for the November 20, 2001 Agricore fire was reviewed and discussed. Reeve Hoppins reported this matter had been discussed at the July 17, 2002 Mayor and Reeve's meeting, and he felt Delia & Starland County should not have billed Agricore for their fire department expenses as they have received tax dollars over the years to provide fire protection to the Agricore elevator. Agricore has offered to settle by paying $40,000.00 of the $79,000.00 invoice, which is basically the invoice, minus the expenses of Delia and Starland. Reeve Hoppins requested a letter be sent to Delia requesting an update on this situation. polsvxr4k Councillor reported that Standard Operating Procedures stipulate that when requested to supply mutual aid, only department equipment be used. This procedure had not been followed during the fighting of the Agricore elevator fire in Delia and an invoice for use of a privately owned tanker truck, remains unpaid. Council/Minutes2002 PRIVATE OPR INVOICE FOR AGRICORE DELIA FIRE Q.rne6dr n mof 10 tt I Q1 looa L KNEEHILL COUNTY COUNCIL MINUTES August 20, 2002 Councillor Crawford moved the above noted invoice, in the amount of $936.25, be paid ?^ n and that information regarding procedures to follow when responding to a Mutual Aid request be sent to all fire departments within Kneehill County. INVOICE FROM CARRIED STARLAND • Mrs. Nash presented the draft Mutual Aid Agreement, prepared by Mr. Tiller, with amendments to Item #9 and #7, as per the direction of Council at the June 11, 2002 Council Meeting. Council requested copies of the proposed Mutual Aid Agreement, including all amendments, in order that it can be reviewed in its entirety. PAY - SEND LETTER Councillor Holsworth moved the Mutual Aid Agreement be tabled until a future Council meeting, to allow more time for review by Council. CARRIED Mr. Mayhew left the meeting at 2:05 P.M. Further to the July 17, 2002 Mayor & Reeve's meeting, Reeve Hoppins reported he had spoken with the Drumheller town manager requesting the Horseshoe Canyon facilities be DELTA FIRE DEPT cleaned up, and was assured it would be done immediately. It was reported that on August INVOICE TO 1st weekend the washroom facilities were still in terrible condition and garbage was AGICORE littering the parking lot. In light of the number of tourists stopping at this site and the reflection on Kneehill County, Council discussed the possibility of Kneehill County G reassuming the maintenance of the Horseshoe Canyon viewpoint. r? ,l Council requested a letter be sent to the town of Drumheller, expressing concern regarding the maintenance and condition of the Horseshoe Canyon site. i PRIVATE OPR Mrs. Nash reported Mr. Steve Nedoshytko, the County's assessor, has requested Council INVOICE FOR approval for error corrections, as specified under the MGA Section 305.1. AGRICORE DELIA (Recommendations are attached and forming part of these minutes). FIRE Ms. Debi Moon left the meeting at 2:15 P.M. Council reviewed the reasons for amendments as stipulated under this section of the MGA. PAY - SEND An error was noted on #20, listing the name as "Jones", when it should read "Gordon". COPIES OF MUT Reeve Hoppins requested, in future, the assessment amendment recommendations be given AID REGS TO FIRE to Council at least one week prior to a decision being needed. DEPTS • Ms. Debi Moon re-entered the meeting at 2:20 P.M. °J 110 fYY4 Council moved to concur with the recommendations of the assessor regarding the assessment adjustments, as specified under Section 305.1 of the Municipal Government Act. MUTUAL AID CARRIED AGREEMENT TABLED The July 23, 2002 Water & Utility Committee report was presented. Councillor Crawford advised he would be requesting that Council approve this report, as it proposes financing and construction options for rural water distribution pipelines in Kneehill County, in _G particular the Kneehill West Water Pipeline. Upon review of the recommendations, C?j Council clarified this would only be applicable to rural water distribution systems servicing 10 or more properties, as specified in the May 14, 2002 motion, and would not apply to HORSESHOE subsequent individual users connecting to a water distribution system. CANYON SITE MAINTENANCE • Councillor Crawford moved approval of this report, including recommendations, with the addition of a clause stating the Kneehill County financing option, is a one- time offer at the time of construction of the water pipeline. The following was the option approved by Council as the Kneehill County financial and Council/Minutes2002 KNEEHILL COUNTY COUNCIL MINUTES August 20, 2002 construction policy for rural water distribution pipelines: K.C. Financing of Rural Water Distribution Systems POSITION ON 1. Financing to be offered to pipeline users (members) based on rates and conditions FINANCING AND offered by the Municipal Finance Corporation at the time when the pipeline is CONSTRUCTION considered substantially complete. This to be a one-time offer, at the time of OF RURAL WATER construction of the water pipeline. DIST SYSTEMS 2. Suggested term would be 20 years. (Current rate about 6%) Under Municipal finance rules individuals are allowed to prepay. (If the Municipality borrowed for it's own use it could not prepay). 3. Council to decide whether to finance users out of reserves or whether to borrow the funds from the Municipal Finance Corporation. 4. In order to impose a local improvement tax the Municipality must be petitioned by ratepayers. Suggested wording could be "We the undersigned hereby petition Kneehill County to supply and construct the (name of project) water distribution system to the property lines adjacent to the point of service. 5. Interest on cost over runs to be charged to the users on their water bills. Principal would be recovered from future hook ups. If a balance remains outstanding after 10 years this balance would be recovered from users on their water bills. Construction Regulations for Rural Water Distribution Systems 1. A rebate to be offered to users more than 200 meters from the property line. The county will supply (1 per contract at cost) meter, remote readers, backflow preventers, pressure gauges and will specify the type of pipe to be used, that tracer ® wire be used, and frost free location for meter. 2. All curb stops to be the same size. Suggested one inch. 3. The County recommends that the water system charge a riser fee to cover a portion of the operating and maintenance on the system. This fee should cover costs, which are incurred regardless of the amount of water used. (Ex. Billing fees) The remainder of the operating and maintenance cost would be added to water costs. 4 Members wanting to install a curb stop but not placing a meter or using water from POLICY DRAFTED the service to be charged a user fee of 50% that of a metered user. FOR SEPT 10/02 A draft of this new policy to be presented at the next Council meeting for Council MEETING approval. The following Committee reports were presented: G - June 14, 2002 Water & Utility meeting report - presented at July 16, 2002 Council ACCEPT JUNE meeting•but motion to accept needed. 14/021120 & UTIL MEETING Council Calhoun moved acceptance of the June 14, 2002 Water & Utility Committee report. KRWC REPORT OF CARRIED JULY 18/02 - July 18, 2002 Kneehill Regional Water Services Committee meeting report - presented by Councillor Woods. It was also reported the Committee had taken a tour of the Drumheller Water Treatment Plant. Councillor Woods moved acceptance of the Kneehill Regional Water Services Committee meeting report as presented. CARRIED August 13, 2002 Meeting with AB Municipal Affairs re: Regional Partnership Program report- presented by Reeve Hoppins. Reeve Hoppins reported the presentation by Ashley Bodnar and Cathy McEnaney had been excellent and those in attendance felt that all Councillors should hear the presentation. He further noted the town of Three Hills will be coordinating and making all arrangements for a 7:00 ® P.M. presentation on Wednesday, September 25, 2002 at the Three Hills Community Centre. Councillor Woods moved acceptance of the Regional Partnership Program meeting report. Council/Minutes2002 10 AUG 13/02 MEETING WITH AB MUN AFFAIRS RE: REGIONAL PARTNERSHIP PROGRAM NEXT MTG DATE SEPT G DATE SEPT 25/02 7:00 P.M. L KNEEHILL COUNTY COUNCIL MINUTES August 20, 2002 CARRIED AUG 15/02 ASB MEETING MINUTES - August 15, 2002 Agricultural Service Board meeting- the report and recommendations were presented by Councillor Holsworth. Councillor Holsworth advised that Kneehill County would be taking delivery of the final shipment of 2% strychnine gopher control (up to a maximum of 63 cases), as per a previous motion of Council. Councillor Holsworth moved approval of the August 15, 2002 Agricultural Service Board minutes, including all recommendations. INTERIM POSITION CARRIED OF FIRE/DIS COORDINATOR Mrs. Nash reported that Mr. Tiller, Fire/Disaster Coordinator would not be available at Kneehill County for much of the balance of his contract, due to the accumulation of overtime and holiday hours, and recommended someone be appointed to cover his duties, should he not be available. Council was in agreement that this decision should be made by KWAC AUG 7/02 the CAO. MTG - August 7/02 Kneehill Water Advisory Committee meeting report - presented by Councillor Wittstock. Councillor Wittstock moved acceptance of the August 7, 2002 Kneehill Water Advisory Committee meeting report. CARRIED ARB - COMPLEX APPEALS OCT 3/02 Mrs. Nash advised a date needed to be established for the Complex Appeals Assessment Review Board hearing. Councillor Woods moved Thursday, October 3, 2002, be established as the date for the Complex Appeal Assessment Review Board hearing. CARRIED CALA REQ DENIED It was reported that a letter had been received from Mr. Randy Gieck, President of Cosway Adjacent Landowners Association, requesting Kneehill County to consider advertising weekly, in the Three Hills and Drumheller newspapers, the effect on the taxpayers should the proposed Trail Legislation be approved and asking all County residents and concerned persons to come into the County office to sign and/or return the form letters to Premier 0.M " n Klein. thafdu?+o-f he ?e"is?e cFl?et II Canaj)s alreemeaf LO ?, g?pf.lo?a?: Councillor Crawford moved nthe request from Cosway Adjacent Landowner Association ?VI( be denied. RECESS CARRIED The meeting recessed from 3:10 P.M. until 3:25 P.M. Mr. Mayhew was present when the meeting reconvened. IN CAMERA Ms. Debi Moon was not present when the meeting reconvened. Councillor Holsworth moved the session go "in camera" to discuss the remaining agenda items, with Council, Mr. Mayhew, Mrs. Nash and Mrs. Long present. CARRIED Time: 3:26 P.M. Councillor Holsworth moved the meeting back in session. CARRIED BACK IN SESSION Time: 4:30 P.M. Mrs. Long was not present when the meeting reconvened and in her absence, Mrs. Nash CouncillMinutes2002 11 KNEEHILL COUNTY COUNCIL MINUTES August 20, 2002 recorded the balance of the minutes were recorded by Mrs. Nash. Councillor Holsworth moved to extend the meeting until 5:00 P.M. CARRIED Councillor Crawford moved approval of Mrs. Nash's recommendations regarding employee benefits. CARRIED • Councillor Crawford moved the human rights concern be tabled until the new CAO, Mr. Gene Kiviaho, assumes his position with Kneehill County. CARRIED Councillor Knievel moved the CAO contract be referred for legal consultation. CARRIED Councillor Calhoun moved acceptance of the report on the August 16, 2002 meeting with Stu Becker, Alberta Transportation and R. Marz, MLA, Olds-Didsbury-Three Hills Constituency. CARRIED C L.J Councillor Woods moved adjournment. Time: 4:35 P.M. - ----------- - Reeve Council/Minutes2002 - 4 al Administrator 12 EXTEND MTG TIME EMP BENEFITS nia rw w (' lU HUMAN RIGHTS CONCERN M"Ywto CAO CONTRACT AB TRANS/MARZ MEETING RE SH806/582 INTERSECTION ? ?..?ak4 AJITIN MENT CORRESPONDENCE REPORT July 17 - August 20, 2002 1. July 11/02 Anonymous Letter re: Financial Status of Kneehill County An anonymous letter has been received advising conditions are hard on the farm, and noting that some Councillors want to give tax money to the towns. The individual writing this letter asked the following questions: - Why can't the towns buy their own garbage dumps? - How much money does the County have left or has Council given it all away? Recommend to accept and file, as these questions cannot be addressed, due to the anonymity of the author. 2. July 23/02 Letter from AB Transnortation re: Streets Improvement Program Mr. Alain Momedi, Planning/Grants Engineer has written advising the County's Statement of Funding and Expenditures for the 2000 & 2001 Streets Improvement Program Supplementary grants, and the application for project acceptance for the hamlets in Kneehill County has been accepted by Alberta Transportation. Based on the information provided the status of the hamlets is as follows: - grant carried forward to 2002 for the Hamlet of Huxley - $4,740 plus $39.50 earned in interest - grant carried forward to 2002 for the Hamlet of Sunnyslope - $1,260 plus $10.50 • earned in interest - grant carried forward to 2002 for the Hamlet of Swalwell - $3,960 plus $33.00 earned in interest CC - grant carried forward to 2002 for the Hamlet of Torrington - $0.00 - grant carried forward to 2002 for the Hamlet of Wimbome - $3,060 plus $25.50 earned in interest Recommend to accept and file, with this information being provided to Mr. Rob Mayhew, Public Works Superintendent 3. July 31/02 E-Mail from Starland County re: Drumheller Ambulance Agreement Mr. Ross Rawlusyk, Administrator of Starland County, provided an update on the ambulance agreements. He advised he had received a letter from Jubilee Insurance with recommendations on insurance levels, which he will be sending via fax. He further advised he was waiting on comments from Health Authority 5 and for the' ' ja4 bylaws to be completed by the lawyer. ti-lw Recommend to accept and file. -Ze d reQ 4. Copies of the August 3/02 Letters from the Mayor of Drumheller re: Mayors and Reeves Network Copies of the following letters, on behalf of the Mayors and Reeves Network, have been received: a) Letter to the Minister of Environment, Hon. Lorne Taylor, expressing support for the Special Areas Water Project, and asking that you give serious consideration to their request for approval and funding. b) Letter to the Minister of Agriculture, Food and Rural Development, Hon. Shirley McClellan, expressing support of Starland County's request for immediate additional signage for an alternative route off of Highway 9 through the Handhills Scenic Route. c) Letter to the Minister of Agriculture, Food and Rural Development, Hon. Shirley McClellan, thanking the provincial government for the assistance already given to Alberta farmers and ranchers, and requesting further support such as the lobbying of other agencies, crop insurance prpgrams and the Federal government for immediate assistance. Council/corrreporb2002 Page 1 CORRESPONDENCE REPORT July 17 - August 20, 2002 Recommend to accept and file. • 5. July 31/02 Fax from AALPAL re: Trail Information Update Mrs. Faye Engler has provided the following information as an update of the AB Trail Net situation: - Page 8 & 9 of the Trans Canada Trail/Alberta TrailNet guidebook giving "The Un- Official Guide to Alberta's Trans Canada Trail" - County of Camrose presentation to Legislative Trail Committee - AALPAL letter to Zwozdesky, July 8/02 "Scrap Trail Legislation" - The 40 Mile Country Commentator, July 16/02 "Cypress County Residents voice concerns over Recreation Trail Legislation" - AALPAL fax to AAMD&C "Severed Land - No Legal Access" Recommend to accept and file, with copies of this information being provided upon request. 6. July 31/02 Letter from City of Red Deer Emergency Services re: Provision of • Dispatching Services Mr. Ted Hickey, Deputy Chief of Emergency Services, has requested consideration of renewing the emergency dispatching contract which will expire in December 2002. The following per capita fees were proposed for Council's approval: 2002 - $2.00 per capita 3 2003 - $2.15 per capita am R 2004 - $2.25 per capita Recommend renew the Dispatch Service Agreement with the City of Red Deer, for the years 2003 & 2004, at the above per capita fees, with all other terms of the agreement remaining in effect. 7. July 18/02 Letter from AB Environment re: the Alberta Climate Change Plan for Action In response to the concerns expressed by the Federation of Canadian Municipalities (FCM) regarding Alberta's position on climate change and the Kyoto Protocol, the • Honourable Lorne Taylor, Minister of Alberta Environment, has provided a summary of Alberta's Climate Change Plan. He has advised the Alberta Climate Change Plan for Action incorporates and builds on activities currently underway in the province. This proposed plan is felt to achieve meaningful greenhouse gas emission reductions while not compromising the wealth and prosperity of our citizens. It was further noted that a series of consultations will be undertaken to more fully develop the details of the plan that will be used to meet the province's emissions intensity target. Recommend to accept and file. 8. July 24/02 Letter from the Alberta Solicitor General re: MLA Policing Review Committee The Honourable Heather Forsyth, Alberta Solicitor General has written requesting stakeholder and public feedback regarding the recommendations of the MLA Policing Review Committee. A copy of this committee's report was included for information • and review. The deadline for responses to the 35 recommendations is October 15, 2002. Council/corrreport/2002 Page 2 CORRESPONDENCE REPORT July 17 - August 20, 2002 Recommend to accept and file. IIU 9. July 31/02 AAMD&C Letter re: Alberta Police Act Review A copy of the AAMD&C's response to the MLA Policing Review Committee Report on Policing in Alberta has been received. This response stressed the AAMD&C's opposition to any proposal to download responsibility for funding police services to rural and small urban municipalities, as well as opposition to recommendations, which intrude on local autonomy, such as those to eliminate municipal special constables. The AAMD&C response expressed disappointment with the recommendations put forward by the MLA Committee, and recommended that only minor changes be made to the current system. An increase in the current population C ct? threshold for municipalities that must provide their own policing (to 5000 from the current 2500), and the reinstatement of provincial grants to municipalities above the population threshold were two of the recommendations made by the AAMD&C. Recommend to accept and file, with copies provided to all of Council. 10. July 29/02 Letter from Nature Conservancy re: Invitation to Official Dedication ® An invitation has been received for Council to attend the official dedication of the Nature Conservancy of Canada's Horseshoe Canyon Conservation Area. The event will take place on Friday, September 6, 2002 at 1:30 P.M. with a reception and refreshments to follow. Recommend Councillor Holsworth, Division One, attend this dedication as a representative of Council. 11. July 26/02 Letter from Jubilee Insurance Reciprocal Insurance Exchange re: Return of Members' Excess Equity A cheque, in the amount of $776.34, representing Kneehill County's portion of the amount of equity accrued from participation in the Jubilee Reciprocal Insurance Exchange, has been received. Recommend to accept and file. • 12. July 30/02 Letter from Alberta Economic Development re: Inventories of Alberta Regional Projects and Alberta Major Products Gerry Gibbons, Regional Manager of Alberta Economic Development and CAEP, has forwarded the July 2002 editions of the Alberta Regional Projects Inventory and the Alberta Major Projects Inventory. These reports are provided to enable municipal y qyi officials to make external promotions, inform local businesses on development activities taking place and respond easily to requests regarding local economic and business development. A data collection form identifying the information needed to include local major projects was enclosed along with a request to review and ensure our local community's projects have been included. In this report the following major project within Kneehill County was documented: d - Alberta Transportation SH806 Widen/Reconstruct (SH 575 to North of Linden) $3.6 million Recommend this information be referred to Ms. Deanna Keiver, Development is Officer. Council/corrreport/2002 Page 3 CORRESPONDENCE REPORT July 17 - August 20, 2002 13. August 6/02 Letter from AB Transportation re: Status of Funding for (} 2002/03/04 cc: &LOX Dave Halwa, Acting Bridge Manager Central Region, has forwarded Alberta ? Transportations recommendations regarding Kneehill County's bridge requests, dated September 19, 2001. Copies of this information have been given to Mr. Mayhew an 10 Mr. Wiens. Recommend to accept and file, with copies available upon request. 14. Aug 1. 2002 Fax from Drumheller Protective Services re: Fire Ban Notice Notification has been received from Mr. Bill Bachynski, Fire Chief for Drumheller advising the Fire Ban issued on June 27, 2002 is still in effect. The Fire Ban has been modified to pertain to open air fires with the exception of open fires contained within approved fire pits, outdoor fireplaces and stationary barbeques on private property. Recommend to accept and file, with a copy of this information being provided to Mr. Tiller, Fire & Disaster Coordinator. Cc • 15. July 26/02 Notification re: Meeting with Minister of Municipal Affairs Guy Boutilier Richard Marz's office has advised Minister Guy Boutilier would be willing to meet with Kneehill County at the Fall AAMD&C Convention and has requested the County contact Minister Boutilier's office to arrange an appointment time. P Recommend an appointment time to meet with the Honourable Guy Boutilier, Alberta Municipal Affairs, at the Fall 2002 AAMD& C Convention be scheduled. -e- a roby 16. Letters from Travel Alberta Canada a) July 22, 2002 - a brochure containing information on the Alto Awards, recognizing individuals and organizations committed to enriching Alberta's tourism industry. Award criteria and application forms can be obtained at www.tourismtogetlier.com • b) July 25, 2002 - letter requesting help in compiling a comprehensive list for fall and winter events within the municipality. These events will be posted on the Tourism Information System, on www.travelalberta.com, and in the Winter Events Reference Manual distributed to year round information centers. Recommend to accept and file. 17. July 19/02 Request from Shirley Mills A request has been received from Shirley Mills, Attendant at the Keiver's Lake Campground, for Council to consider renewing the listings, for the Keiver's Lake Recreational Park, Braconnier Reservoir Campground and the Torrington Village Campground, in the Alberta Campground Guide for 2003. On August 9, 2001 Council approved the Executive Committee's recommendation to decline advertising in this guide, with no definite time period specified. (Note: the rates for 2002 listings were $105.93 per listing) Request Council direction regarding this request. Council/corrreport/2002 Page 4 CORRESPONDENCE REPORT July 17 - August 20, 2002 18. July 23/02 Request from Trochu & District Community Hall Society to Attend Future Council Meeting A request has been received for representatives of the Trochu & District Hall Society, Jim Christie, Wade Christie and Jim Guard, to attend a future Council Meeting. Mr. Guard advised the presentation would be sent in ahead of time. Recommend a meeting be scheduled with the representatives of the Trochu & District Community Hall Society for. Tuesday, September 10, 2002 at 1:30 P.M., to hear their presentation. 19. July 22/02 Letter from Alberta Agriculture, Food & Rural Development re: Declaration of Drought Area in Kneehill County Minister Shirley McClellan has written providing information on the recently implemented Agriculture Drought Risk Management Plan (ADRMP). The purpose of the ADRMP is to provide an equitable and consistent response to drought in Alberta. As part of the 2002 ADRMP process, the Alberta government has announced a disaster response program, the Farm Income Assistance Program (FIAP), to help farmers deal with the crisis the current drought situation has created. Applications under this program will be sent to participants of past FIAP programs, with new applications being available at www.agric.gov.ab.ca or by calling the Rural Services Division of the AAFRD. Minister McClellan also advised that the federal government has announced that approximately $150 million will be available to Alberta farmers, although a program to distribute this money has not yet been finalized. The Alberta Drought Management Committee (ADMC) will be meeting again to develop strategies and options, with the meeting minutes being sent to all municipalities to keep everyone informed of new developments. Recommend to accept and file. 20. July 17/02 Alberta Government News Release re: Farm Income Assistance Program (FIAP) A copy of the provincial government's news release providing information on FIAP has been received. The 2002 FIAP program includes the following breakdown of funding as well as information on how to apply for the program: - $7.15 per acre for cultivated annual farm land - $10.00 per acre for cultivated hay and pasture - $4.00 per acre for fenced native forage - $4.50 per bee hive .?? - $100.00 per acre for perennial horticulture crops For new applicants, those not claiming in 2001, forms may be obtained from the AAFRD, Rural Services Division at 780-422-9167 or at www.agric.gov.ab.ca. Producers who have used this program in 2001 will have pre-printed application forms mailed directly to them. Recommend to accept and file, with information being provided upon request. 21. July 9/02 Letter from Kevin Sorenson, M.P. Crowfoot re: Drought Disaster Declaration by Kneehill County A letter has been received from Kevin Sorenson, M.P. Crowfoot Constituency, providing information on the federal farm aid package, offering $600 million across. Canada for each of the next two years. He further reported this was not enough to • alleviate the very serious problems in the western provinces and offered assurance he would continue to press the Libefal government to provide more help to save Council/corrreport/2002 Page 5 CORRESPONDENCE REPORT July 17 - August 20, 2002 agriculture in Western Canada. Enclosed was a copy of his letter to Minister Vanclief regarding this matter. Recommend to accept and file, with copies being provided upon request. • 22. Aug 14/02 Letter from the AAMD&C re: Request for Member Assistance: Impacts of the Drought A request has been received from the AAMD&C for municipalities to supply any "hard" information regarding the effects of the drought on local businesses and jobs, school populations, call volumes for community distress lines, loss of farm families or any other item felt to be relevant. The AAMD&C will then compile all this data, and make use of it in their efforts to alert the media and provincial and federal governments of the current crisis affecting all Albertans. The Prairie Association of Rural Municipalities (PARM), collectively comprised of the AAMD&C, the Saskatchewan Association of Rural Municipalities (SARM) and the Association of Manitoba Municipalities (AMM) are currently seeking a meeting with the Federal Minister of Agriculture, Lyle Vanclief, and the Secretary of State for Rural Development, Andy Mitchell, to express the need for federal assistance. 0 Recommend this matter be referred to the Agricultural Service Board for input. 23. August7/02 Letter from Town of Three Hills re: 2002. Recycling Grant Dan Tremblay, Operations Manger for the town of Three Hills, has written applying for the County's 2002 recycling grant. He noted that this funding is crucial to keeping the recycling facility available to the Kneehill area. Mr. Tremblay reported the town of Three Hills had received $2,871.00 last year and hoped for this amount, or more if possible, in 2002. Note: The County's Recycling Grant, Financial Policy 16-3, is a grant of $1.00 per capita, based on the Kneehill County population to be provided to those jurisdictions within the County actively involved in recycling programs. Should any grant monies not be disbursed, any other jurisdiction in the County, actively involved in recycling, can apply for these remaining funds to be disbursed prior to year-end. Recommend the County's Recycling Grant, based on the Alberta Municipal Affairs 1998 Official Population List, continue for 2002, with letters being sent to all urban • jurisdictions within Kneehill County, inviting them to apply for consideration of this grant. 24. July 23/02 E-mail from Diane Berreth, Wild Rose Economic Development Corporation re: Business Attraction & Retention Program Ms. Berreth has written thanking all the jurisdictions for submitting business lists and providing an update on this project. She advised a draft submission for funding under d the Rural Development Initiatives has been sent, and interviews are currently being conducted with businesses within the region. Recommend to accept and file. 25. Aug 13/02 E-mail from Diane Berreth, WREDC re: Business Attraction & Retention Program Name Change Ms. Berreth has advised that in response to a suggestion from the Rural Secretariat that the name of this program be changed to have it not sound as narrow in focus, the project has been renamed, Rural Diversification & Community Adaptation Plan. Ms. CounciUcorrreport/2002 Page 6 L CORRESPONDENCE REPORT July 17 - August 20, 2002 Berreth has also requested letters of community support, basically stating this project is an integral part of the community's long term adjustment strategy and plan. For communities sending directors to the EDC meetings each month, it was requested the letter of support confirm that part of the commitment to the project involves covering the cost to send a representative to the monthly meeting, including the cost of mileage'-t-0- and the per diem paid to the attending director. rn ?a. Request Council direction regarding a letter of supportfor WREDCproject, the Rural Diversification & Community Adaptation Plan. /j 26. July 18/02 Cony of a Letter from the County of Newell No. 4 to the Honourable Shirley McClellan, Minister AB Agriculture, Food & Rural Development re: NRCB Review of Enforcement Order for Prairie Feeders (Bassano) Ltd. The letter from Reeve Wayne Daniels, Reeve of the County of Newell, expressed concerns regarding the NRCB process in the NRCB Review of an Enforcement Order: - lack of notification of a review of an enforcement order by a ratepayer. In checking the Agricultural Operation Practices Act it was felt the intent of the legislation was that a municipality is a directly affected party not only regarding the application process but also regarding the review process resulting from applications. - there are no provisions in the Act to notify a municipality of an enforcement order review let alone to give the municipality the opportunity to participate in an enforcement order review process. Reeve Daniels noted they were under the impression the municipality would be informed and would be an important player in the process and questioned if they had relied too heavily on good faith. J - review panel made up of NRCB members not independent peers and a noticeable bias shown - quasi-judicial function not followed Reeve Daniels questioned the practice of issuing enforcement orders to seasonal feeding operations, noting this type of operation is a necessary and acceptable agricultural practice in the County of Newell and should not be the type of operation that was contemplated as needing strict monitoring when the new regulations were put in place. He requested Minister McClellan seriously consider their concerns Recommend this be referred to the Planning department. 27. July 18/02 M.D. of Rocky View - Economic Development Strategy A copy of the Municipal District of Rocky View's Economic Development Strategy, has been received from David Kalinchuk, Economic Development Manager. Mr. Kalinchuk noted that as the M.D. of Rocky View's Economic Development Officer he is actively involved with the Calgary Regional Partnership and other cooperative regional initiatives throughout southern Alberta and will continue to maximize these partnerships and the broad range of collective and collaborative efforts with their urban and adjacent rural neighbours. Recommend to accept and files, with this information available upon request 28. July 30/02 Thank You from Kneehill Watershed Advisory Council A thank you has been received from Jeannette Walker, Watershed Coordinator, thanking Kneehill County for their support of the June 7th, 2002 Hazardous Waste • Round Up Day. Recommend to accept and file. CounciUcorrreport/2002 Page 7 CORRESPONDENCE REPORT July 17 - August 20, 2002 29. July 8/02 Letter from Community Lottery Funds Coalition (CLFC) re: Communities Initiatives Program The CLFC has written providing their analysis of the provincial government's new Communities Initiatives Program. Michael Phair, Chairperson of the CLFC expressed thanks for the interest and participation in the campaign to restore the Community Lottery Board Program. He further reported that while the CLFC is not happy with the Communities Initiatives Program, it is their belief that at this point they have done all that can be done and now it is time to step back and monitor the new program to make sure grants are given fairly. Recommend to accept and file. 30. July 24/02 E-mail from AAMD&C re: Tax Deferral on Breeding Livestock Sold in 2002 Gary Sandberg, AAMD&C Communications Director, e-mailed a copy of the Federal Government's announcement declaring all Alberta producers eligible for tax deferral on breeding livestock sold in 2002. c • Recommend to accept and file, with copies provided upon request. 31. Aue 7/02 Letter from the AAMD&C re: Fall Convention Display - Municipal Success Stories As a means of promoting greater awareness of the many good things that are happening in rural municipal government, the AAMD&C would like to create a Local Government Success Stories display at the upcoming 2002 AAMD&C Fall Convention. The stories can be in any of the major municipal functional areas and may involve new approaches to old challenges, successful resolution of long-standing or new issues, entirely new concepts or simply subtle twists on existing approaches. The only real qualifier is that the municipality and/or ratepayers have seen a meaningful improvement in service, efficiency or effectiveness. A template was attached to ensure consistency in the presentation of these success stories. Any success stories are to be returned to the AAMD&C by October 25, 2002. 0 Recommend to accept and file. 32. Aug 7/02 Letter from the AAMD&C re: Farm Assessment Review Mr. Hayden has advised that the results of the AAMD&C recent survey on Farm Assessment results confirm the following: - a concern with respect to the footprint model being proposed - support for the AAMD&C's approach of offering conditional support for the MLA Committee's recommendation (including the footprint model) provided that farmlan r is exempted from education property tax and provincial funding is forthcoming to deal with transitions costs related to implementation of the new farm assessment system. C:5-0 Attached for further information was a copy of the survey results along with a letter sent to MLA Committee Chair Richard Marz, outlining these results. Note: A copy of this information has been given to Mr. Nedoshytko. Recommend this matter be referred to Mr. Steve Nedoshytko, the assessor for Kneehill County. Council/corrreport/2002 Page 8 L CORRESPONDENCE REPORT July 17 - August 20, 2002 33. July 17/02" Letter from the AAMD&C re: Survey on Sand & Gravel Royalties & Supplies The results of the AAMD&C's recent survey on Sand & Gravel Royalties has been received. It was noted that copies of this survey results report and all previous Itbi AAMD&C survey reports are available on-line at www.aamde.com (in Members Only area). Recommend to accept and file. 34. July 10/02 Letter from the AAMD&C re: Financial Mannement Commission A summary of the Financial Management Commission's report, calling for a substantial overhaul of Alberta's financial management framework, has been received, along with a comparison of how the Commission's recommendations relate to the formal submission made on behalf of rural municipalities by the AAMD&C. Recommend to accept and file. 35. July 10/02 Letter from the AAMD&C re: Survey on Funding of Street Lights The results of the AAMD&C's recent survey on Funding of Street Lights has been received. Recommend to accept and file. 36. July 10/02 Letter from the AAMD&C re: Attendance of Law Firms at AAMD&C Conventions The AAMD&C has requested member feedback by completing a brief survey questionnaire on the Attendance of Law Firms at Convention, and forwarding prior tt August 2, 2002. ?-" Recommend to accept and file, as the deadline for submissions has been missed 37. July 29/02 Letter from the AAMD&C re: Shipments of Hay from Ontario The AAMD&C has advised the Thunder Bay Agriplex is collecting contributions of hay from the Thunder Bay area farmers and working to identify trucking companies willing to donate transportations services to Alberta. They are seeking assistance from AB communities in helping to identify drop-off points and to oversee the distribution of hay to farmers. The AAMD&C would like to encourage all members in drought-affected areas to work through their Agricultural Service Boards to assist the Thunder Bay Agriplex and any other similar initiatives aimed at delivering donated hay to Alberta farmers. Note: Copies of this information given to Councillor Holsworth and Mr. Bruce Sommerville. / // 5 Recommend this matter be referred to the Agricultural Service Board. 38. July 2/02 Letter from Alberta Municipal Affairs re: Footprint Concept Proposed by the MLA Farm Property Assessment Review Committee. Minister of Alberta Municipal Affairs, Guy Boutilier, has written addressing the issues raised by Kneehill County regarding the Footprint Concept. He advised the footprint concept is an assessment methodology that recongnizes changes and Council/comeport/2002 Page 9 61 CORRESPONDENCE REPORT July 17 - August 20, 2002 developments that have occurred in the agricultural industry and it is reasonable to expect that methods of valuation must be adjusted to keep pace with the times. While the province acknowledges that extra work will be required to implement this concept, it was felt the additional workload will not be as onerous as what appears to be envisioned by some municipalities and assessors. The department will prepare • guidelines for assessors, develop the footprint rates to be used by assessors, and distribute this information widely to all municipalities. The primary tasks in each municipality will be: - local assessors will need to visit each farm property to identify the type of agricultural enterprise and estimate the number of farm animals or for operators such as greenhouses, mushroom barns etc. determine the square footage of the enclosed growing area - Estimating the number of farm animals could be done in two ways, either by manually counting them or by basing the estimate on husbandry housing standards for that type of enterprise. These housing standards are endorsed by Alberta Agriculture, Food and Rural Development. - This information would then be entered into the municipal assessment records and used in conjunction with the footprint assessment rate to calculate the footprint assessment on the property ICY - In the years after the footprint's implementation, assessors would update the property data as they normally do through their annual inspection cycles. He further advised the footprint approach is intended to be applied to all agricultural CC sectors so that agricultural property is assessed in a fair and consistent manner. As the province proceeds with the implementation process, municipalities will be advised of steps they may take to prepare for the proposed changes. Note: A copy of this letter was given to Mr. Nedoshytko. Recommend this matter be referred to Mr. Steve Nedoshytko, the County assessor. 39. Long Range Planning Meeting - Dru Mohler, AB Municipal Affairs Tuesday, September 18, 2002 at 8:30 A.M. has been tentatively scheduled with Dru Mohler, for the second Long Range Planning Meeting. b Recommend alternate dates later in September be provided, as Mr. Kiviaho, the " County Administrator, will not be able to attend if this meeting is held the week of September 16`h. aieADchp) 40. July 17/02 Letter from AAMD&C re: Proposal to Enhance LAPP to 2% Accrual Rate AAMD&C members have been approached by the Alberta Union of Public Employees requesting support for a proposal to enhance the Local Authorities eC ?' Pension Plan. Specifically AUPE has proposed increasing LAPP to a full 2% accrual rate, from its current 1.4%. Preliminary information from LAPP indicates that current contributions to the pension plan would need to be increased by 71 % in order to pay the cost of increasing pension benefits to 2% accrual for future services only. If the AUPE proposal were intended to apply to previous services as well, LAPP estimates that pension contributions would need to be almost tripled. Based on the significant cost of such contribution increases the AAMD&C Board of Directors has expressed its formal opposition to the AUPE proposal. Recommend to accept and file, with a copy of this information being provided to Mrs. Lori Wildeman, payroll clerk. 11 Councilcorrreport/2002 Page 10 L. CORRESPONDENCE REPORT July 17 - August 20, 2002 41. July 8/02 Letter from LAPP re: 2% Accrual Rate Defined Benefit Plan The Alberta Union of Provincial Employees have stated their support to an increase in the LAPP pension to a fall 2% accrual pension, and have requested some LAPP employers to consider this request and respond to AUPE. In response to the numerous requests from employers for information to assist them in providing a response to • AUPE on this issue, LAPP has written providing information on the history of contributions and benefits, current contributions and surplus and the probable impact of a 2% benefit. An increase for all service, including active members, excluding deferred members and existing retirees would result in an increase in total contribution of 27.4% (triple the current 9.8% contribution, with contribution rates having to increase by about 176% over their current levels). If the increase was restricted to only future service, this would result in an increase in total contribution of 16.8% (with contribution rates having to increase by about 71 % over their current levels). The LAPP Board has advised that a change of this magnitude would only be undertaken by the Board after extensive analysis and consultation with stakeholders and has requested that if any employers are responding to AUPE, that a copy of the Cc response be sent to the Board in order that they can understand their stakeholders' j positions on this issue. ,':- Recommend to accept and file, with a copy of this information being provided to Mrs. Lori Wildeman, payroll clerk. 0 42. July 23/02 Letter from Jubilee Insurance Agencies re: Deductible Limits Jubilee Insurance has advised that effective July 1, 2002, the deductible limit on the Property and Heavy Equipment renewal has been changed to $5,000.00 per JI' occurrence. 0 y Recommend this be referred to the County's Accountant, Mrs. Terry Nash. 43. July 18/02 Letter from Construction Alberta re: Report for the AAMD&C Fall Convention A request has been received for editorial comments outlining the progress made and/or obstacles faced by the individual Municipal Districts and Counties, for the upcoming report for the AAMD&C Fall Convention. Recommend this matter be referred to the Public Works Superintendent, Mr. Rob • Mayhew. 44. July 12/02 Letter from Alberta Children's Services re: 2002 Family and Community Support Services (FOSS) Notification has been received that Alberta Children's Services has authorized an extension for the spending and reporting of the 2002 FCSS funding increase over 2 years. The 2002 Annual FCSS Program Report and an Addendum will be mailed in November 2002 and by completing these forms municipalities will be able to defer any provincial surplus from the additional dollars received, but not expended, to thel (f,,? year 2003, for this one year only. C C 5 f Recommend this matter be referred to the Kneehill Regional FCSS Director, Ms. Shelley Jackson. • 45. Kneehill Ambulance Society Thank you The Community Lottery Board has received a thank you from the Kneehill Council/corrreport/2002 Page 11 CORRESPONDENCE REPORT July 17 - August 20, 2002 Ambulance Society for the donation of $5,823.82. Recommend to accept and file. c?' • 46. Carbon 4-H Shadow Riders Thank You The Community Lottery Board has received a thank you from the Carbon 4-H Shadow Riders for the $500.00 grant towards the construction of jumping equipment. Recommend to accept and file. 47. Rural Garbage Pick-Up Information In response to a request from Councillor Crawford, information regarding the Mountain View Regional Waste Management Commission, providing rural garbage pick-up was obtained and copies given to Councillors' Crawford and Holsworth. 0 Recommend this matter be referred to the Waste Committee, consisting of Councillor Holsworth and alternate representative Councillor Crawford. 48. Aug 13/02 E-mail from Merl and Maureen Arvidson re: Donation Policy An e-mail has been received from Merl and Maureen Arvidson inquiring about the County's policy regarding provincial competitions. The Arvidson's reported that last C. spring a request for financial support for the Midget Hockey team traveling to Provincials in Edson was refused with Council explaining they were in the process of developing policy. It was noted the Three Hills Capital reported a $100.00 donatio had been given to a basketball player attending the 2002 Summer Games. Request Council direction regarding this matter. S 49. Aug 9/02 Letter from the Acme Red Sox Midgets re: Donation Request A request has been received from the Acme Red Sox Midget AA Baseball team for a CM ro donation to help offset the costs of traveling to Maple Ridge, B.C. to attend the Western Canadian Championships on August 16th to 19th. This team has won the 1 • ti Alberta Midget AA Baseball Provincials and will now be representing the Province of Alberta. Request Council direction regarding this request. 0 50. AuL112/02 Cony of Letter from the Town of Three Hills to the Marigold Libra System As a courtesy, the town of Three Hills has forwarded a copy of the letter recently sent to the Marigold Library System, regarding the way Marigold structures the funding for its member libraries. Mr. Ramsden reported the town will be meeting with Rowena Lunn on August 13th to discuss Marigold's funding structure, but not the C9 question of the County's membership. p?? r`'" b S q Recommend to accept and file, with copies provided to all Councillors prior to the (-'U-ni September 24, 2002 appointment with representatives from the Marigold Library System. Council/corrreport/2002 Page 12 L. CORRESPONDENCE REPORT July 17 - August 20, 2002 51. Aug 8/02 Request for Alley Access William & Sharon Westgate and Len & Marion McArthur have written requesting that a west alley access from Queen's Avenue in Huxley, be constructed, as shown on an attached map. The request noted that they do not require that the alley be built up and graded to alley specifications- only that a west access be provided for vehicles and R.V.'s. The current condition of the alley permits property owners to easily maintain their respective portions. A further request was made for the County to consider the possibility of installing a fully functional sewer system eliminating the need for individual septic tanks. Recommend this matter be referred to the Public Works Superintendent, Mr. Rob Mayhew. 52. Invitation to Attend the E-911 User Group Meeting An invitation has been received to attend an E9-1-1 User Group Meeting planned for Wednesday, September 11, 2002 from 11:00 A.M. until 2:00 P.M., at the Snell Gallery of the Red Deer Public Library. A RSVP by September 4, 2002 has been requested. e Recommend this invitation be referred to the Fire & Disaster Coordination, Mr. ms ( • Randy Tiller. 53. Aug 3/02 Letter from Alberta Municipal Affairs re: Electronic Tendering Survey 2002 Alberta Corporate Service Centre, on behalf of Alberta Municipal Affairs, is currently updating information regarding the procurement activities of involved entities. It was , requested this survey be completed prior to August 15, 2002. 4 ? Recommend this survey be referred to the Public Works Superintendent, Mr. Rob Mayhew for completion. 54. Aug 6/02 Letter from the AAMD&C re: Resolutions Committee - Fall 2002 Convention The AAMD&C has advised Reeve Hoppins that he had been nominated as a member of the Resolutions Committee for the Fall 2002 Conventions and extended an is invitation for him to join this Committee. On August 13/02 Reeve Hoppins responded that he would be honored to serve on this Committee. Recommend to accept and file. 55. The Canadian Payroll Association(CPA) Corporate Membership Application A request has been received from Mrs. Lori Wildeman for Council to consider CPA membership, for the annual fee of $176.55, including GST. Some of the advantages of belonging to this association include: professional development seminars, Dialogue magazine providing news to solve payroll problems, and a Payroll Info-Line. The CPA has more than 8,900 members and delegates in Canada and abroad and is recognized as the pre-eminent source of knowledge and information for anyone who administers a Canadian payroll. Mrs. Wildeman would like to enroll in the CPA's Payroll Courses to obtain professional certification in the Payroll Management ® Certification Program (PMCP): Level 1-Payroll Administrator. Membership in the CPA also reduces the cost of these courses. Mrs. Wildeman also requests approval from Council to be reimbursed for mileage as this course is held at Mt. Royal College Council/corrrepord2002 Page 13 CORRESPONDENCE REPORT July 17 - August 20, 2002 in Calgary once a week for a sixteen-week duration. AV C ; , p Q Recommend Kneehill County apply for membership with the Canadian Payroll Association, for the cost of $176.55 including GST. Request Council direction regarding reimbursement of mileage costs incurred by taking the Payroll • Management Certification Program Level I Payroll Administrator course. CG• fl 56. Aug 13/02 Letter from Keystone Environmental Inc.re: Proposal for Phase III Assessment at Lot 1-2, Block 2, Plan 5050 AK Swalwell (Site 9297) Keystone Environmental has agreed to provide Kneehill County with a proposed work plan and cost estimate for the completion of a Phase III Assessment on the above site, prior to August 31, 2002, in order to meet the deadline for the Underground Tank Remediation Grant of $95,000.00. Keystone Environmental advised Mrs. Wildeman the preliminary findings on this site indicate it to be a non- trivial site which has contamination spread to the public road and adjacent properties, which could require intensive clean-up and costs. Recommend this be referred to Mrs. Wildeman, to report to Council upon the receipt of the work plan and cost estimate for the clean-up of this property. • 57. Aug 12/02 Request from Deanna Keiver re: Fees for Introduction to Land Use Planning Course Ms. Keiver has requested Council consideration of deviating from the In Service Training Policy 7-3-2, by paying the registration fee of $410.00 for the Local (Y? Government Course - Introduction to Land Use Planning prior to her taking the course. Ms. Keiver has requested this due to the recent drought and the cost of the course, and has advised she would be more than willing to sign an agreement that D. for some reason she failed to complete this course, she would reimburse the County for this expense. Recommend the Employee In Service Training Policy 7-3-2 be waived in this CD010 situation, and the County submit the $410.00 registration fee for the Local Government Course - Introduction to Land Planning, with an agreement being signed by Ms. Keiver stipulating should she not complete the course, she provide reimbursement in full to the County. 58. Aug 8/02 Copy of Letter from Myron Thompson to Infrastructure Canada- Alberta Program re: Kneehill Regional Water Line A copy of the letter of support provided by Myron Thompson, M.P. Wild Rose , ?Q Constituency to Infrastructure Canada-Alberta Program for the Kneehill Regional o ' Water Line. l)L ro Recommend to accept andfile. 59. Torrington Old Tvme Music Festival - Aug 15-18, 2002 The Planning Department has sent a letter to the organizers of the Old Tyme Music Festival advising that as there is no Development Permit for this annual event, and due to the time constriction and the inability to permit the above event, it will be held solely at the risk of the Old Tyme Music Festival. Enclosed was a copy of the Concert Bylaw No. 1291, containing the information, which must be provided to the Development Officer with a Development Permit Application 120 days prior to the event. This letter further advised, as per this bylaw, if an Old Tyme Music Festival i (/E) c ,\ Council/corrreport/2002 Page 14 CORRESPONDENCE REPORT July 17 - August 20, 2002 held in 2003, and a permit is not obtained, a fine will be issued. Recommend to accept and file, as information only. I is 60. Meeting Minutes Health Authority 5 - Minutes of the May 22, 2002 meeting held in Drumheller have been received. , Recommend to accept and file. fr1?)lq Barb Long, ecutive Secretary I* • Council/corrreport/2002 Page 15 PENDING FILES AS AT AUGUST 20, 2002 1. Ed Dunay Legal Matter - May/01 Council declined conciliation. Going forward with investigation by Alberta Human Rights Commission. July 16/02 Council Meeting Mrs. Deak reported receipt of a copy of a letter from Brownlee Fryett to the Human Rights Commission requesting an update on this matter. Agenda Item on Aug 20/02 Council Meeting. 2. Three Hills West Water Group (formerly referred to as the Equity Water Project- Phase II) - July 3/01 a list of 21 names of individuals interested in having a water distribution line installed west of Three Hills was received from Bruce & Tracy Toews. July 26/01 Letter sent to Tracy Toews giving Kneehill County's Public Utility Policy and Guidelines for Future Water Systems. August 27`h, 2001 Councillors Hanger and Vetter and Jennifer Deak met with the town of Three Hills. Aug 28/01 Council requested Lonnie McCook provide information regarding the size of pipe, storage system, lines and estimated volume of water, to Jack Ramsden, Town Manager, as soon as possible. Nov/01 Ian Martens compiling information to be given to the town of Three Hills. Jan 29/02 Water Committee meeting with PFRA to discuss options. Feb 25th & Mar 21St, information obtained from PFRA regarding both a constant flow and a pressure system, was forwarded to the Equity Group for their information and review. (I. Martens has file). May 14/02 Three Hills West Water Project delegates met with Council. Council approved a motion to support in principle the Three Hills West • Water Group and recommended the following: The water group complete the ICAP application in its entirety, supported with all necessary documentation then return to the County for signatures; collect and retain on behalf of the potential users of this proposed line, a $1,000.00 deposit per user. A meeting with the County's Water & Utility Committee and the Three Hills West Water Group has been scheduled for Friday, June 14th at 10:00 A.M. July 4/02 the ICAP application completed and sent in. June 25/02 request for Kneehill County to provide the funding for the landowner portion of the project currently being discussed by Council. 3. Fire Bylaw - Apr. 17/01 Copy of Draft Fire Bylaw sent for legal opinion. June 5/01 Legal information received from Brownlee Fryett regarding the proposed Fire Bylaw. Referred to Mr. Tiller and Mr. McCook. July 24/01 Mr. McCook reported the second draft (with recommended changes) has been sent to Brownlee Fryett for another reading and will then be presented to Council. Sept 11/01 Final draft forwarded to Brownlee Fryett. Feb 8/02 Follow-up letter sent to Brownlee Fryett requesting this matter be addressed. Feb 13/02 Letter from Brownlee Fryett advising the draft bylaw would be reviewed during the week of Feb 18/02. Feb 21 /02 Joanne Klauer of Brownlee Fryett, provided updated comments regarding the County's proposed Fire Bylaw - referred to R. Tiller and the Fire Committee (on the agenda for the April 10/02 meeting). Apr 23/02 Mr. Tiller discussed draft Fire Bylaw with Council and it was referred back to the Fire Committee for review and completion. 4. Golden Hills School Division - Torrington School Playground Site - March 2000 Kneehill County waived costs for subdivision of this site in exchange for the School Board donating the playground and ball diamond area to the County for use by the citizens of Torrington. This title was never transferred. June 27/01 Letter sent requesting Golden Hills School Division proceed with this land transfer. July 9/01 Letter received from Golden Hills committing to the transfer of this parcel with the understanding it will be made available for community use. Aug 7/01 Letter from the County agreeing to this stipulation and requesting they go ahead with the transfer. Dec 4/01 Letter sent to Golden Hills providing a Letter of Authorization acknowledging the County is aware the legal representatives handling the transfer act for Golden Hills School Division and not Kneehill County in this matter. Jan 24/02 Mr. Gaudet called Mrs. Deak and advised the Letter of Authorization no longer valid, and was given the name of the County's lawyer, Glen Scott, Brownlee Fryett. Apr 3/02 Mr. Gaudet advised he would check with their legal representatives to obtain information on the status of this transfer. 5. Long Range Planning Meeting - Feb 12/02 Council approved the E.C. recommendation that Dru Mohler, Facilitator for AB Community Development, Minbus/pendrpt20011113 PENDING FILES AS AT AUGUST 20, 2002 provide a follow-up presentation to the January 7th Long Range Planning meeting, giving suggestions on how to refine the results from this meeting into a workable business plan, at a later date. On agenda for August 20, 2002 Council meeting for selection of a meeting date. 6. Golden Hills School Division - Former Torrington School Playground Equipment - Sept 11/0 1 Letter from Golden Hills advising the playground equipment at this • location could not be salvaged and was placed into the Three Hills refuse site for disposal but in order to support a playground for the children of the Torrington community, a resolution was passed allocating $5,000.00 towards the purchase of equipment. Sept 20/01 Mr. McCook requested to determine the requirements of the $5,000.00 towards the purchase of playground equipment. Dec 17/01 Letter to Golden Hills advising this money would be requested upon finalization of the land transfer of the former playground site to the County. Apr 23/02 Mr. Gaudet, Secretary Treasurer of Golden Hills to check with legal representatives to determine status of the land transfer. June 6/02 Message left for Mr. Gaudet to update on this situation. July 15/02 Left another message for Mr. Gaudet. 7. Rave Bylaw - May 22nd, 2001 the MPC moved to table the proposal for a Rave Bylaw until a member of the RCMP could meet with Council. June 5/01 A copy of the County's existing Concert Bylaw was sent to Corporal Kowalczyk, RCMP Detachment Commander, for review and comment, along with a request to meet with Council on July 24th, August 14th or 28th. Apr 9/02 Council referred Wheatland County's Extended Dance Bylaw to the MPC to be reviewed with the • Kneehill County's concert bylaw in mind and to advise if changes need to be made. June 6/02 Checked with Ms. Reimer who advised this issue has been referred to the MPC but no decision has been made to date. 8. Trochu Fire Hall Site Environmental Study - Dec/2000 An Phase III Environmental Site Assessment was conducted at the Trochu Fire Hall site by Alberta Environment. Feb 13/01 Advised the provincial government would be responsible implementation of recommendations. Jan 23/02 Mrs. Deak received a call from Sean Quinn ( 297-5184)of AB Environment advising Jerry Babish would be looking after the Risk Management Environment Plan for this site. To date no information has been received from AB Environment. June 7/02 Called and left message for Mr. Quinn to call to provide information on this matter. July 19/02 AB Infrastructure - Property Development advised a Mr. Param Sekhon at 297-5100 handling. July 19/02 Mr. Sekhon called to advise no answer from AB Environment. Aug 14/02 Sean Quinn called to provide update on this matter. The Phase III Environmental Site Assessment completed and he has been assigned this matter. Mr. Quinn has requested the consultant to re-submit the risk assessment of the site as he was not satisfied with the original submission. Mr. Quinn advised he would contact the County as soon as this has been received. • 9. Linden Rubble Pit - Feb 7/02 Letter from Linden advising they were opposed to having their hours of operation changed so that the site would be closed on Saturdays and alternately open on Fridays in order that the Schmautz site hours could be expanded to include Saturdays. A meeting was requested to discuss this matter and the expansion of the Linden landfill to again include a rubble pit. A meeting was held on May 13/02 with Ian Martens, Councillors Holsworth & Wittstock and representatives from Linden. May 14/02 Councillor Holsworth reported on this meeting to Council providing a copy of a July 19/99 letter from the County to the village of Linden advising that when the Linden rubble pit was full, rubble would be accepted at the Schmautz Waste Disposal Site. At this time garbage is accepted at Schmautz only from County residents, not the urban municipalities. Councillor Holsworth recommended that something needed to be done regarding the Linden Rubble pit as soon as possible. Discussed at Council on July 16/02 and a new employee was hired on July 17/02 to manage the Linden Rubble Pit. Mark Blackburn will now be handling the Schmautz Waste Disposal Site on Wednesdays and Fridays, and working for the Public Works Department • the balance of the week. RECOMMEND TO FILE. 10. Torrington Water Concern - May 31/02 Letter received from Ms. Laural Kurta requesting compensation for costs of purchasing water and juice and for laundry replacement, due to the poor condition of the water in Torrington while the hydrants were being flushed. June 25/02 Motion from Council to provide Minbus/pendrpt20011113 PENDING FILES AS AT AUGUST 20, 2002 compensation in the amount of $100.00 for her inconvenience, subject to the signing of a release form. July 8/02 Letter and Release Form sent. 11. Sunnyslope 100th Anniversary - Request received to mark this anniversary by plaque and highway sins. May 28/02 Council moved a plaque be presented in recognition of the 100t anniversary. June 10/02 Letter sent requesting details regarding date and time this presentation should be made. 12. Environmentally Sensitive Areas (Confined Feeding Operations) - Due to the province taking over the handling of the CFO's, it was decided to re-address the County's Municipal Development Plan, to ensure certain areas were protected. June 11/02 Ms. Reimer, former Development Officer for Kneehill County, made a presentation to Council on possible areas within the County. June 21/02 Ms. Reimer agreed to represent the County at the October 15/02 Public Hearing/Open Hours to present the Environmentally Sensitive Areas. Agenda item for Aug 20/02 Council Meeting. is Minbus/pendrpt20011113 L i PENDING FILES AS AT AUGUST 20, 2002 UPCOMING DATES August 20, 2002 Kneehill County Council Meeting Kneehill County Council Chambers 8:30 A.M. • Public Hearing SE 8-29-21 (John Tieken) Kneehill County Council Chambers 10:00 A.M. August 21, 2002 FCSS Meeting Kneehill County Council Chambers 7:00 P.M. August 23, 2002 CAAMD&C Director's Meeting Kneehill County Council Chambers 10:00 A.M. August 27, 2002 Municipal Planning Commission Meeting Kneehill County Council Chambers 8:30 A.M. Kid Sport Meeting Kneehill County Office 7:30 P.M. September 10, 2002 Kneehill County Council Meeting Kneehill County Council Chambers 8:30 A.M. September 11, 2002 Seed Cleaning Plant Meeting Kneehill County Council Chambers 7:30 A.M. September 18, 2002 Long Range Planning Meeting - Dru Mohler Kneehill County Council Chambers 8:30 A.M. September 24, 2002 Kneehill County Council Meeting Kneehill County Council Chambers 8:30 A.M. Marigold Library Presentation - 1:00 P.M. 0 Minbus/pendrpt20011113 ADMINISTRATOR'S REPORT July 17 - August 20, 2002 January 1, 2002 Balance Forward $ 0.00 Feb 19/02 Staff Coffee meeting to meet new PWS (Three Hills Bakery) 31.56 • Feb 21/02 Ratepayer Open House/Reception 130.56 Feb 26/02 Ron Nickel Photography - Council Photo 416.23 Mar 22/02 Employee Day - luncheon 400.00 Jun 19/02 Kneehill County Golf Shirt to Robert Parks, HTE/MicroAge for exceptional work re: computer update 46.81 Jun 28/02 CAAMD&C Special Meeting - pastries 11.97 Jul 12/02 Employee golf Tournament _ prizes 359.49 July 12/02 Employee Golf Tournament - lunch, water, green fees, supper 1837.50 BALANCE $ 3,234.12 1. August 12, 2002 - 200 County pins given to the Acme Red Socks Midget AA Baseball team for distribution at the Western Canadian Finals in Maple Ridge, B.C. on August 15- 18, 2002. 2. Notice of the October 8, 2002 Kneehill County Tax Sale has been printed in the Alberta Gazette, Part I, July 31, 2002. 3. A fax has been received from Ponoka County reminding all CAAMD&C members of the August 23, 2002 Directors meeting commencing at 10:00 A.M. at Kneehill County. 4. Mrs. Deak, former CAO has provided an update on the FOIP investigation. On July 24/02 she spoke with Catherine Taylor who advised she has reviewed the information and it was clear from this information the documents under investigation were not released under the FQIP request. She also requested the documentation on the follow-up referred to in our letter and said she would be speaking with Kneehill Ambulance and Rinus Onos. Ms. Taylor further advised her report would be sent to the County (only if the investigation goes into an inquiry will it be disclosed who initiated the complaint against Kneehill County). Mrs. Deak, as the FOIP person has requested a copy of Ms. Taylor's report. 5. In response to a July 30/02 request from the Carbon Lions club, Mrs. Deak provided a letter of, support, in principle, of the Carbon Lions Golf Course project and their application for funding under the CFEP initiative. 6. A thank you has been received from Alberta Community Development, Community & Citizen Services Sport and Recreation Branch, for sending in the 2002 Municipal Recreation Tourism Areas Program grant for Keiver's Lake and Torrington Campground 7. A thank you has been received from Infrastructure Canada - Alberta Program for submitting the application for the Rural Municipal Green Project component of this program prior to the July Stn deadline. A copy of this letter was provided to the Public Works Superintendent. 8. The Alberta Drought Management Committee (ADMC) has forwarded the July 16/02 meeting minutes. Copies have been provided to all of Council. 9. The Workers' Compensation Board has written advising Kneehill County has been automatically re-registered into the Partners in Injury Reduction (PIR) program for 2003 and future years. A copy of this notification was given to Miles Maerz and Lori Wildeman, the County's safety representatives. CORRESPONDENCE: 1. Jul 4/02 RC#0049768 AB Finance - $279.00 - Fines Distribution. 2. July 15/02 RC #0049789 Fines Distribution - $100.00 - June 2002 error. 3. June 24/02 RC #0049911 Hearthstone Payment - $10,750.00 4. July 25/02 RC #0050019 AB Infrastructure - File 77396 - $13,272.42 and ASB Grant in the amount of $74,415.00 5. August 9/02 RC #0050147 Fines Distribution - $800.00 6. *July 10, 17, 24, 31 & August 7/02 Contact newsletter 7. *June 27 & July 25/02 AAMD&C Executive Meeting Highlights 8. August 1/02 MuniMall newsletter. Minute/adminreport2002doc ADMINISTRATOR'S REPORT July 17 - August 20, 2002 9. July 12,26 & Aug 2&9/02 Armet newsletter. 10. July 17, 24, 31 & Aug 7/02 Ken Nichol Weekly Report from the AB Legislature. 11. 2002 Stars of the Millennium- Volunteer Awards- 2002 Nomination Form & • Requirements 12. Jul 17/02 Ministerial Order 412002 Fire Control Amendment Order, July 17/02 Information Bulletin on fire Bans (copies to Randy Tiller). 13. Municipal Safety News newsletter 14. July 2002 Brownlee Fryett newletter 15. June 2002 Breaking Down the Barriers newsletter (AB Transportation) 16. June 14/02 AMBH Transition Points newsletter 17. Summer 2002 Sport & Recreation newsletter 18. July 2002 Notebook newsletter (RDC) 19. Fall 2002/Winter 2003 U of A Faculty of Extension Professional Development Certificate Program 20. Summer 2002 Connections newsletter. 21. Camping Canada - RV Lifestyle Magazine 22. Employment opportunity - County of Newell - Asst. Agricultural Fieldman 23. Employment opportunity - County of Newell - Manager Financial Services 24. Employment opportunity - Town of Stettler- Director of Parks and Leisure Services 25. Seminar advertising - Payroll Management in Alberta - Sept 19/02 Calgary 26. Seminar advertising - What You Need to Know About Public Records and Open Meetings in Alberta - Sept 25/02 Calgary 27. Workshop advertising - Marketing for Profits - Sept 9/02 Calgary 28. Conference advertising - Recycling Council of AB Conference and AGM - Oct.2-4 Kananaskis 29. Advertising - Nu-Era Record & Management Consultants Ltd.- information management 30. Advertising - Pommen Group - strategic management consulting and problem solving 31. Advertising - Dell sales catalogue 32. Advertising - Dickson Monitoring Solutions catalogue 33. Advertising - GNOSIS Information Systems - Document imaging software info 34. Advertising - ARA Engineering Consulting Engineers 35. Advertising - Progress Land Services Ltd - land consulting firm 36. The Capital newspaper - July 10,17,24, 31 & Aug 7 & 14/02. 37. Strathmore Standard -July 11,18,24/02. 38. The Drumheller Mail -July 10,17,24/02. 39. The Valley Times - July 16,23,30 & Aug 6, 3/02. 40. Journal of Commerce - July 22 & Aug 12/02 41. The Alberta Gazette - July 15 Part I & Part II / July 31 Part I & Part II DEVELOPMENT PERMITS/HOME OCCUPATIONS: 1. Atkinson, Marlene NW 22-31-25-W4 Sewing alteration home occupation 2. Eitzen, Kerry & Ingrid SW 4-30-25-W4 20' x 36' addition to residence $60,000.00 3. Fobes, Rick SE 7-33-25-W4 1974 mobile home $18,000.00 4. Gieck, Randall NE 12-29-22-W4 26' s 32' carport $15,000.00 • 5. Knudsen, Donald NE 10-34-22-W4 40' x 60' pole building $18,000.00 6. Penner, Dorothy SE 16-31-26-W4 Mobile home for farm help $8,000.00 Minute/adminreport2002doc 2 PWS Report August 20, 2002 Robert Mayhew OLD BUSINESS 1. Construction Update: Construction is completed Bauer, Grainger, Penner Projects, still some cleanup and fencing to be completed. • 2. Chip Seal started: Base repairs started on the August 17 and continuing on, chip seal to follow. 3. Dust Control Program: Complete - waiting for invoicing from Western Road Management. 4. Gate pulled on the Lowen/Braaz access as requested. 5. Water restrictions placed on Swalwell, Torrington and Huxley. Ian Report. Swalwell - Water level to recover. Torrington and Huxley had chlorine fluctuations. This restriction to be in effect until the end of August. 6. Request approval to implement tipping fees at the Kneehill County Recovery Site similar to those charged at the Three Hills Transfer Site. • '' /2 ton - $5.00 1 ton - $10.00 single axle - $15.00 tandem axle - $20.00 Need clarification of who pays these rates - non residents. NEW BUSINESS 7. Request for Proposals: Road Study - Water/Wastewater Study - 8. Signed agreement with A.T. & U. to blade Park roads, the Buffalo Jump Road and Tolman east and west. - These roads are closed in winter. We were asked to give a price on graveling as well but declined. 9. Road Construction Projects for 2001 Advertised in the Capital. Have received is complaints of very poor crop growth on road construction areas. 10. Request for STOP sign at corner of 34-0 and 26-1 near Wimborne Gas Plant. a Rob Mayhew Public Works Superintendent i Swalwell Water Report Timeline: July 19, 2002 Reservoir level: very low Well level: 31.4 meters Corrective Action: Closed Bulk Water August 15, 2002 Reservoir level slowly raised averaging 13-15 m3 per day. (Reservoir Storage capacity: 454 m3) July 29, 2002 Reservoir level: Well level: Corrective Action: August 1, 2002 • Reservoir level: Well level: August 9, 2002 Reservoir level: Well level: 65 percent full 31.4 meters Outside water restrictions No watering from 8:00am to 8:00pm 100 percent full 28.6 meters 100 percent full 18.9 meters Water usage has dropped significantly with the water restrictions. I recommend that Kneehill County keep the restrictions in place until the end of August. The bulk water could also be opened at that time but recommend the water be only for human consumption. C KNEEHILL COUNTY Month ly Budget Comparison Report August 15, 2002 REVENUE ACTUAL BUDGET OVER (UNDER) • General Revenue Taxes 10,188,775.57 10,184,322 4,454 General Revenue GIL 3,837.26 3,838 -1 General Revenue Own Funds 151,653.66 475,000 -323,346 General Revenue Prov Grants 16,481.00 20,608 -4,127 Administrative 11,908.40 11,600 308 Assessment 5,125.00 0 5,125 Fire Protection 2,000.00 2,400 -400 Disaster 6,000.00 15,000 -9,000 By Enforcement/Radio 792.00 8,700 -7,908 Bridge Inspection 90,000 -90,000 Transportation 629,670.65 1,353,557 -723,886 Water 49,453.12 64,947 -15,494 Sewer 4,916.83 4,917 0 Garbage 4,573.94 4,000 574 FCSS 171,274.00 284,249 -112,975 KCRP 33,750.00 165,493 -131,743 Cemetery 3,400.00 1,800 1,600 Planning 34,683.46 55,100 -20,417 ASB 145,025.60 184,965 -39,939 Land Resale 0.00 0 0 Recreation 7,774.20 18,800 -11,026 • Fiscal Services From Continge 0.00 0 0 TOTAL REVENUES 11,471,094.69 12,949,296 -1,478,201 EXPENDITURES ACTUAL BUDGET OVER (UNDER) Requisitions 1,954,467.57 3,889,852 -1,935,384 Legislative 91,381.90 240,900 -149,518 Administrative 422,326.08 765,780 -343,454 Assessment 35,234.13 102,900 -67,666 Fire Protection 91,968.45 336,735 -244,767 Disaster 1,316.19 6,000 -4,684 Ambulance 88,881.38 88,079 802 Radio/Bylaw Enforcement 6,782.21 20,700 -13,918 Bridge Inspection 107,059.48 255,250 -148,191 Transportation 1,455,720.17 5,798,249 -4,342,529 Water 25,139.64 72,389 -47,249 Sewer Services 9,537.52 50,150 -40,612 Garbage Services 157,541.62 255,609 -98,067 FCSS 117,549.47 284,249 -166,700 KCRP 80,606.54 165,493 -84,886 Cemetery 6,285.07 24,950 -18,665 • Planning 48,668,41 92,230 -43,562 ASB 166,646.17 308,000 -141,354 Land Resale 0.00 0 0 Recreation 115,608.41 186,575 -70,967 TOTAL EXPENDITURES 4,982,720.41, 12,944,090 -7,961,370 (SURPLUS)IDEFICIT -6,488,374.28 -5,206 -6,483,168 to MONTH..YBUDGET 8/15/02 0 H C- C O O ?JJ 0 • 00 O W O co .p' -D, , -m.DD ;. G)-u n, > K y? rW D n cn- Z-< n • :C)x D Z 0000OW £ C) ? 0 0 :c Ciaiu?i?c?n? m pp K m 0 7 DZZDZm Zw?;u w Zm X Z cn z Z Z m -n 0 V n m = Z GZ 00G00 3mDmm? n ? ? c?n {Z CO 0 000 Om ? Z0 0 m p er °o n D2M')1 Z G) -1 0cn w C)D In n0 1 ?=??0 Nmm? nZ m j? n? DpDmm"?Z _ -0 17 (Cj) m n co 4, (n co cn ih ?? fd ?rti . W CO) 00 i A f'n o O TZ j J V O V 01 o W.- C V N O N O w -. O r A 7f O) O C) W - ---Cn--N- O M P 'D Z ) 3) IV 00 O 7 O)o Opp A O O O 0 .(V0 ) O 2. A A O 0 66 0 A W W Z .Z? Z N) z r1i fil V O .r (NJ) N V O O A A W O A w n w a a -? i !j) Cn N N W 2)) A O C" wO V D) N O? 0) N A a O (D m W O (D CO N O (D V) O ?i co D V V 10 N C) 0 V 0 0 w N) i) V 0 W co N O V O N 0 01 D) 0 (D .? O O O O W O (O r N V 0 0 0 9' N D. O O 9) G A V O O O O O O N IV W 0 0 0 0 A W N O CD Co D co Z 0 O O O O) O T O A O O O V V O O O W o V 155 \ r ? O A W O '.. A C A !? U) N co N OA) ONi A O C) O V W Ql O O N N O V C) OD C b) S o W cn :. O O O o (" . cn Z O O O O A -O O--(D 0 Q7-T--- W-?'I C w ? r co ?4 v 0 O O O O O O C V 9 O co 0 O O_ 'I o CD C) m -4 O O O _ O O - O 'a M O X 0 0 CD C> O O a O O O -• OO ; 00 - - 7 CC -_?00 -?- --40 KNEEH/LL COUNTY • EANKRECONC/L/AT/ONASAT?UNE30TH, 2002 OUTSTANDING CHEQUES PAYROLL CHEQUES CK# AMOUNT CK# AMOUNT CK# AMOUNT CK# AMOUNT CK# AMOUNT 3362 30013.50 11482 70.00 3363 I 2759.58 11497 390.00 TT 3364 ! 2777.69 11652 924.48 3365 II 2962.89 11696 13.79 3366 3030.82 11730 35.00 3367 1 3194.33 11755 1,230.50 3368 3019.01 11803 32.10 3369 2649.92 12010 32,500.00 3371 1182.02 12012 1,088.19 3372 1 2582.30 3373 3095.66 3370 2699.22 12011 4,494.00 3374- I 2502.58 • 3375 ! 2825.52 3376 2599.67 3377 2519.06 3378 ?j 2546.12 3379 902.58 3380 2754.88 3381 1 2519.84 3382 I u 2375.42 3383 1921.54 3384 I 1831.66 3385 11 1459.48 33 -jj 1803.31 3387 1598.18 3388 1898.58 3389 1832.32 -?? 3390 ! 1694.80 339- I 3392 ! 3393 I 1467.22 1742.58 T T- 1635.76 _ 3394 T 165862 T 3395 ?I 936.04 3397 !! 494.66 103487.36 40778.06 0.00 0.00 0.00 • TOTAL OUTSTANDING PAYROLL CHEQUES 103,487.36 TOTAL 0 JTSTANDING GENERAL CHEQUES 40,778.06 TOTAL 144,265.42 OUTSTANDING LOANS $ 0.00 CASH ON HAND DEPOSITED $ 44,772.62 S .!EMITTED TO COUNCIL THIS 0 DAY OF _ Pua,(45-7 2002 REE\ C Ju1028/14/( 2 As At July 31st, 2002 Page 1 L N O N N O ?+ N O O h-+ ?O ?p 0?0 J C ! ?O A ?O W \D N \p ?-+ O W ~O 00 -- ~O 0 ? 0 00 O V W 1 cn 01 Vi 00 J V? 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O + J 00 ?1 to N ?l O l!i 00 ?l O cc a\ W D1 N 4 W cc 00 Ui -] - N 01 vi J -4 CN 01 - C) 1 00 00 000 w O uj 00 7 z m m r C) 0 G z co O N Date Certificate Rate % # of Days Number Invested 24-Jul-;2 77 3 30 25-Jul-:;2 78 3 30 I 27-Jul-i) 2 79 3 30 KNEEHILL COUNTY TERM DEPOSITS 31-Jul-02 Amount Maturity Date Current Year Interest Due Cashed Invested Interest on Maturity In/Reinvested 1,800,000.00 23-Aug-02 4,438.36 4,438.36 3,000,000.00 24-Aug-02 7,397.26 7,397.26 2,000,000.00 26-Aug-02 4,931.51 4,931.51 6,800,000.00 16,767.12 16,767.12 ""Interest paid on date deposited but not on date it matures. • I F 40 • JuI02TERM 3 8/14/02 KNEEHILL COUNTY COUNCIL MINUTES September 10, 2002 Mr. Christie and Mr. Guard left the meeting at 1:53 P.M. Council commented on the impressiveness of this committee raising $694,000.00 through REF'D TO PWS FOR fund raising and donations. SCHEDULING • Councillor Woods moved a letter be sent to the Trochu & District Hall Development Society advising that at present their request for assistance for preparation and gravel of the parking lot, does not fit within County policy. However, Council is currently reviewing policy and should this request fit within the parameters of the new policy, funding will be retroactively considered. However, in the interest of good faith, a commitment for provision of manpower and equipment to haul the necessary gravel has been made and is to be honored. CARRIED PH REQ TIEKEN SE Council directed this matter be referred to the Public Works Department to determine if 8-9-21-W4 this can be worked into the schedule. SEPT 24/02 10:00 Notification was received from the Planning Department of the withdrawal of the A.M. redesignation request for the S.E. 8-29-21-W4 (Tieken). The public hearing scheduled for CAD 10:00 A.M. on September 24, 2002 has been cancelled and the advertising of such will be arranged. r IN CAMERA Councillor Holsworth moved the session "in camera" with Council, Mr. Kiviaho, and Mrs. Long remaining. Time: 2:20 P.M. Ms. Debi Moon left the meeting at this time. Councillor Woods moved the meeting back in session. Time: 2:27 P.M. Councillor Crawford moved adjournment. Time: 4:35 P.M. E CARRIED CARRIED ADJOURNMENT Council/Minutes2002 11 MUNICIPALITY OF KNEEHILL COUNTY PUBLIC HEARING 40 DATE: August 20, 2002 TIME: 10:00 A.M. PLACE: KNEEHILL COUNTY 232 Main Street, THREE HILLS, ALBERTA RE: PROPOSED BYLAW OF THE MUNICIPALITY OF KNEEHILL COUNTY IN THE PROVINCE OF ALBERTA, TO AMEND LAND USE BYLAW NUMBER 1061 BY: Redesignation of the South East Quarter of Section 8 in Township 29 Range 21, West 4th Meridian ( SE 8-29-21-W4 ) from Agriculture Conservation (AC) District to Agricultural (A) District PRESENT: COUNCIL MEMBERS: Carol Calhoun, Vern Crawford, Ken Hoppins, Brian Holsworth, Ken Knievel, Jerry Wittstock, Murray Woods STAFF MEMBERS: Deanna Keiver, Development Officer Terry Nash, Acting Administrator Barb Long, Recording Secretary INTERESTED PARTIES: Nil Reeve Hoppins declared the public hearing open, noting the hearing was being held pursuant of the Municipal Government Act and the regulations therewith. Ms. Keiver requested a postponement of this hearing, as the notifications to the adjacent landowners had not been sent. Ms. Keiver reported there had been some confusion as to the division of duties with Parkland Community Planning Services assuming the provision of services for redesignation requests. She further noted that in future she would assume the responsibility of notifying the adjacent landowners. Ms. Keiver also advised she had spoken with Mr. Tieken and he had no concerns with having the public hearing re- scheduled. Councillor Holsworth moved the public hearing be re-scheduled for September 24, 2002 at 10:00 A.M. in order to allow adequate time for notifications and advertising. CARRIED Reeve Hoppins then declared the public hearing closed. Time 10:14 A Barbara Long, Recor?'ing Secretary 2001 Assessment- 305.1 Changes 1. R# 285000 - SE-28-028-21-W4 - THE NATURE CONSERVANCY OF CANADA Original Assessment: 154,050 • Revised Assessment: Farmland: 20,450 Exempt Imp: 80,760 Adjusted Taxes = 20,450 x .0 13072 = 267.32 Recommendation: Reduce the taxable assessment to 20,450, as the Improvement was sold to Rosebud School of the Arts prior to December 31S`, 2001, making it exempt. 2. R# 729010 - SW-27-29-21-W4 -BORSHEIM, PAUL & HESTER Original Assessment: Farmland = 560 Residential @ M.V. = 153,030 Non-Res. @ Market Value. = 67,720 Total = 221,310 Revised Assessment: Farmland = 560 Residential @ M.V. 150,130 Non-Res. @ Market Value. = 60,950 Total = 211,640 Difference: Residential @ M.V.= -2,900 Non-Res. @ Market Value. = -6770 Adju9ted Taxes = Farmland 560x.013072= 7.32 Residential @ M.V. = -150,130 x.013072 = 1,962.50 Non-Res. @ Market Value. = 60,950 x.0157190 = 958.07 Adjusted Taxes = 2,927.89 Recommendation: Reduce the assessment as noted in the revised assessment portion of this Roll#. The change occurred as a result of a further market study in the assessment of these commercial types of improvements and it was realized that some obsolescence was required. 0 3. R# 1018000 - NW-21-29-23-W4 - BERTRAM, DARRELL & TARA Original Assessment: 228,110 Revised Assessment: 201,650 Difference: -26,460 • Adjusted Taxes = 201,650 x.013072 = 2,635.97 Recommendation: Reduce the market value of the residence and thus the overall market value of the residential site as noted in revised assessment. A reduction was required to the residence, because when the original inspection was completed an interior inspection was unavailable and the residence was classified as a one and a half story residence rather than a one-story residence. The difference in cost and value between the two styles of homes is substantial. 4. R# 2148000 - NE-12-30-25-W4-WIEBE, REGINALD FLOYD Original Assessment: 91,980 Revised Assessment: 77,990 Difference: -13,990 Adjusted Taxes = 77,990 x .013072 = 1,019.49 0 Recommendation: Reduce the assessment as noted in the revised assessment. The reasoning behind the change is that when the improvement was inspected initially no one was home. This building consists of a shop with a residential upper in a small portion of this shop. After an interior inspection a lesser amount of living area was realized. 5. R# 3422000 - NE-25-032-22-W4-DEBEAUDRAP, ROBERT J. & LORI Original Assessment: 150,430 Revised Assessment: Residential @M.V. 114,390 Difference: -36,040 Adjusted Taxes = 114,3 = 1532.48 • Recommendation: Reduce the assessment as noted in the revised assessment. The reason behind the reduction in assessment is that after discussing the situation with Mr. Debeaudrap it was realized that some farmland had been transferred from his parents to himself by way of a life estate. This allowed Robert to have a greater amount of residence exemption. The actual change in exemption level was 36,040. for the addition of farmland in his farm unit for the SE-25-32-22-W4. 6. R# 3481000 - NE-3-032-23-W4 - JONES, WILLIAM G. & DOROTHY J. Original Assessment: 29,640 Revised Assessment: +66,890 Difference: +37,250 • Adjusted Taxes = 66,890 x.013072 =+ 874.39 Recommendation: Increase the assessment as noted in the revised assessment. When the subdivision on this quarter section was initially completed the residence assessment was placed on R# 3481100. After speaking to Carmen Reece (daughter of the Jones') and re- inspecting the property it was realized that the residence was located on this parcel. 7. R#3481100 - Pl. 9912146 Lot: 1 - Ptn. NE-3-032-23-W4-REECE, DAVID A. & CARMEN E. Original Assessment: 34,230 Revised Assessment: Residential @M.V.= 1,620 Difference: -32,610 Adjusted Taxes = 1,620 x.013072 = 21.18 Recommendation: Reduce the assessment as noted in the revised assessment. Residence wrongly assessed to wrong parcel a number of years ago. Residence transferred to R# 3481000 8. R# 3992000 - SE-14-32-26-W4-STRANG, RAYMOND S. & ELEANOR J. Original Assessment: = 107,860 Revised Assessment: _. 90,090 Difference: -17,770 Adjusted Taxes = 90,090 x.013072 =1,177.66 Recommendation: Reduce the assessment as noted in the revised assessment. After meeting with the Strangs it was realized that they owned additional land in the County of Stettler, which could be utilized as for further residence exemption on the residence located on this parcel. r1 l.J 9. R# 2254000 - SW-30-030-25-W4 - STRANG, RAYMOND S. & ELEANOR J. Original Assessment: = 420 Revised Assessment: = Taxable Portion - -ep Exempt Improvement: = 8,310 Difference: Exempt Improvement: = +8,310 Adjusted Taxes = N/C Recommendation: Increase the assessment as noted in the revised assessment. The garage was realized to be used strictly for farm purposes after a site inspection. It was also realized that it was located on the wrong property, previously it was assessed to R# 2254050. 10. R# 2254050 - SW-30-030-25-W4 - STRANG, RAYMOND S. & ELEANOR J. Original Assessment: = 78,000 Revised Assessment: = 69,690 Difference: -8,310 Adjusted Taxes = 69,690 x .013072 = 910.99 • Recommendation: Reduce the assessment as noted in the revised assessment. The garage was realized to be used strictly for farm purposes after a site inspection. It was also realized that it was located on the wrong property, previously it should have been assessed on R#2254000. 1 f. R# 4336000 - SW-19-33-23-W4 ADAM, GARY R. Original Assessment: = 95,930 Revised Assessment: =. 37,600 Difference: -58,330 Adjusted Taxes = 37,600 x.0.13397 = 503.73 Recommendation: Reduce the assessment as noted in the revised assessment. After speaking to Mr. Adams and reinspecting the site, it was realized that the mobile home had been removed in 2000. 0 12. R# 7106000 - Hesketh - P1. 4267 CS Blk. R- BERDAHL, DENNIS M & SUSAN Original Assessment: 4,130 • Revised Vacant Residential @M.V. 2,480 Difference: -1,650 Adjusted Taxes = 2,480 x.013072 = 32.42 Recommendation: Reduce the assessment as noted in the revised assessment. After speaking with Mr. Berdahl and reinspecting the site it was realized that the site would require a substantial amount of fill before it could be used for residential purposes. This parcel is located in the Hamlet of Hesketh and is zoned as a residential lot. 13. R# 7165000 - P1. 6680 AP Blk. 8 Lot: 11-12 - RIVARD, LOUVIN PHILLIP Original Assessment: = 46,710 Adjusted Assessment: = 39,570 Difference: -7,140 0 Adjusted Taxes = 39,570 x.013397 = 530.12 Recommendation: Reduce the assessment as noted in the revised assessment. After speaking with Mr. Rivard and reinspecting the residence, it was realized that because this improvement was a church in the past it lacked the portioning and finish of a residence. The assessment was therefore reduced excluding the noted items at a percent complete rather than 100% complete. 14. R# 7427000 - P1.: 7810530 Blk.: 10 Lot: 1- WILSON, BRUCE & JOAN Original Assessment: 123,900 Adjusted Assessment: 94,740 Difference: -29,160 Adjusted Taxes = 94,740 x.013072 =1,238.44 2002 LOCAL IMPROVEME 99.68 = 1,338.12 is Recommendation: Reduce the assessment as noted in the revised assessment. After speaking with the Wilson's' and reinspecting the improvement it was noted that the residence required some adjustments to the size and structure type. 15. R# 7428000 - P1.: 7810530 B1k.: 10 Lot: 2 &(3) - WILSON, BRUCE & JOAN Original Assessment: 19,460 Adjusted Assessment: 21,460 • Difference: +2,000 Adjusted Taxes = 21,460 x.013072 = 280.53 2002 LOCAL IMPROVEME 2002= 348' Recommendation: Increase the assessment of the combinelots to reflect the increased lot area along with an overall decrease due to loss in development potential of the two lots because of the severe depression running through them. *Adjustment made as a result of a restrictive covenant registered to both lots 2&3, restricting the sale to include both lots. Both lots therefore are combined into one parcel. Also, there is a severe depression running through a portion of both lots resulting in a 50% loss in the allowable developed area of the two lots. See attached Restrictive Covenant. 16. R# 7429000 - Pl.: 7810530 Blk.: 10 Lot: 3 - WILSON, BRUCE & JOAN Original Assessment: 19,120 Adjusted Assessment: 0 Difference: - 19,120 Adjusted Taxes = 0 Recommendation: Parcel value in consolidation as noted on R# 7428000. * Lot consolidated to R# 7428000 as per restrictive covenant on property. See attached Restrictive Covenant. • 0 17. R# 7910500- P1. 8033 FH Blk. 1 Lot: A-HOLMES, STANLEY A. & JOYCE Original Assessment: 81,580 Revised Assessment: 74,280 Difference: -7,300 is Adjusted Taxes = -74,280 x.013072 = 970.99 Recommendation: Reduce the assessment as noted in the revised assessment. After speaking with the Holmes' and reinspecting the improvements it was realized that the original residence assessment contained too large an area identified as main floor and basement structure. The improvement was recalculated allowing a decrease in assessment. 18. R# 7193000- NW-17-034-23-W4- CARL PETERSON Original Assessment: 10,220 Revised Assessment: 0 Difference: -10,220 Adjusted Taxes= 0 Recommendation: Reduce the assessment as noted in the revised assessment. After speaking with Mr. Peterson it was noted that the lease that United Grain Growers had on this parcel was to have been transferred to Carl, but this has not yet happened. 19. R# 5135000- NW-17-034-23-W4- Edwin Heer Original Assessment: 6,890 Revised Assessment: 6,950 Difference: +60 Adjusted Taxes = 6,950 x.013397=92. 3 I' •'II Current Loc.Imp. Levy: = 5.00 =_-9ZZ' 949, j I Recommendation: Increase assessment to reflect the portion of farmland added back into the parcel Previously, United Grain Growers had a lease for 0.27 acres of land on this parcel, currently there is no agreement in place and therefore the market land site is non- assessable. • 20. R# 4377000 - NW-28-033-23-W4 - GORDON, KEVIN &CATHERINE Original Assessment: 137,250 Revised Assessment: 113,070 Difference: -24,180 • Adjusted Taxes = 113,070 x.013397 = 1,514.80 21. R#4278010 - NE-08-033-23-4- PL.: 7521 Blk.: C LOUIS J. & LORENE ANNE FRERE, - Recommendation: Reduce the assessment as noted in the revised assessment. During the initial inspection of the property, a mobile home was moved in and assessed along with the older home already located on the property. It was realized after an appeal was filed, that the residence was not lived in any longer because the [ d a u g h t e r has severe allergies. The allergies were caused by a severe mold problem i the house because of excessive moisture in the basement. The residence was allowed so e extra obsolescence C or additional depreciation because of this situation within the residenc Original Assessment: 69,650 Revised Assessment: 69,650 Difference: 0 Adjusted Taxes = N/C Recommendation: No change as this was a name change only to Lewis Mark Frere from his parents. 22. R# 4284000 - NE-08-033-23-4 - PL.: 7521AN Lot: I,, Z LOUIS FRERE JR. Name Change only to Thomas George Frere and Holly Gay Joan Frere Original Assessment: 178,280 Revised Assessment: 178,20 Difference: 0 Adjusted Taxes = N/C • Recommendation: No change as this was a name change only to Thomas George Frere and Holly Gay Joan Frere from their parents. • 23. Crestar Energy-See Attached Spreadsheet Recommendation: Adjust accounts as noted. These changes occurred prior to December 31St, 2001 and should have been corrected. The changes were as a result of either equipment being removed or added. 24. Canadian 88 Energy Corp. - See attached Spreadsheet. Recommendation: Adjust accounts as noted. These changes occurred prior to December 31St, 2001 and should have been corrected. The changes were as a result of either equipment being removed or added. 25. Anderson Oil & Gas Inc. - See attached Spreadsheet. Recommendation: Adjust accounts as noted. These changes occurred prior to December 31St, 2001 and should have been corrected. The changes were as a result of either equipment being removed or added. • 26. Gulf Canada Resources Ltd. - See attached Spreadsheet. Recommendation: Adjust accounts as noted. These changes occurred prior to December 31St, 2001 and should have been corrected. 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