HomeMy WebLinkAbout2002-08-20 Council Minutes (2)KNEEHILL COUNTY
AGENDA - COUNCIL MEETING
August 20, 2002
APPOINTMENTS:
10:00 A.M. Public Hearing- see agenda item # 27
11:00 A.M. Three Hills Community Hall Board Presentation- see agend
11:30 A.M. Rob Mayhew, Public Works Superintendent - see agenda it(
GENERAL:
1. Approval of Agenda
2. Approval of July 16/02 minutes & July 16/02 Public Hearing minutes
3. Administrator's Report including Pending & Upcoming Dates report
4. Correspondence Report
5. Financial Reports
6. Accounts Payable
TRANSPORTATION:
7. Public Works Superintendent's Report
8. Tipping Fees
9. Bylaw #1465 - deleting bridge file #13020
10. Fire Policy amendment .
11. Starland County Fire Invoice
12. Fire Invoice to Village of Delia - K. Hoppins report on meeting
13. Mutual Aid Agreement
ADMINISTRATION
14. Three Hills Community Hall Board
15. Salaried Benefits Clause in Agreement
16. Human Rights Concern
17. Chief Administrative Officer Contract
18. Stampede Farm Family Award
19. Kneehill County Scholarship 2002
20. Magnetic Signs/Banner/Logo on Vehicles/Color
21. AAMD&C Fall 2002 Convention
22. Recreation Funding Proposal (Correspondence Report #48 & #49)
23. Assessment Review Board Complex Appeals - Oct 3/02
24. Mutual Aid (Fire & Ambulance) Mountain View County
25. Horseshoe Canyon Viewpoint
26. 305 Assessment Changes
PLANNING:
27. Public Hearing - Redesignation SE 8-29-21-W4
28. Environmentally Sensitive Areas
29. Subdivision Deadline Request
COMMITTEE REPORTS:
30. June 14/02 Utilities Committee minutes (V. Crawford)
31. July 23/02 Utilities Committee Report (M. Woods)
32. July 18/02 Kneehill Regional Water Services Committee meeting (M. Woods)
33. August 16/02 Meeting with Stu Becker & R. Marz
34. August 13/02 Meeting with Alberta Municipal Affairs - Regional Partnership
(K. Hoppins)
35. ASB Fusarium Report - Minutes of August 15/02 meeting
LATE ITEMS:
KNEEHILL COUNTY COUNCIL MINUTES
August 20, 2002
A regular meeting of Council was held in the Kneehill County office, 232 Main Street,
Three Hills, Alberta, on Tuesday, August 20, 2002, commencing at 8:30 A.M.
The following were present for-the meeting:
Reeve: Ken Hoppins Division Six
Councillors: Brian Holsworth Division One
Carol Calhoun Division Two PRESENT
Jerry Wittstock Division Three
Murray Woods Division Four
Vern Crawford Division Five
Ken Knievel Division Seven
Terry Nash Interim CAO
Barb Long Recording Secretary
Reeve Hoppins called the meeting to order at 8:15 A.M.
CALL TO ORDER
The following additions were made to the agenda:
13(a) Interim Fire/Disaster Coordinator AGENDA
13(b) Purchase & Procurement ADDITIONS &
36. Trail Net Correspondence APPROVAL
37. KWAC Committee report
Reeve Hoppins advised that agenda items 13(b), 15,16,17, and 33 would be dealt with IN CAMERA ITEMS
during an "In Camera" session.
Councillor Wittstock moved approval of the agenda, with the above noted additions.
CARRIED
The minutes of the July 16, 2002 regular Council meeting were reviewed and the following
amendments requested: AMENDMENTS TO
- Page 2, amend the sixth motion by including the sentence following this motion. JULY 16/02
The amended motion is to read "Councillor Crawford moved Kneehill County MINUTES
install a curb stop for the Sunnyslope Hall should the water line pass the property,
with the remaining costs of connecting to the water system being the responsibility
a,,, N
of the Sunnyslope Hall.
C
- Page 3, amend the third motion (payment of accounts) to include Councillor Woods
as part of the Finance Committee.
- Page 7, amend the motion regarding the connection of Keiver's Lake to the Three
Hills Water West Pipeline to read, "Councillor Crawford moved Kneehill County
provide a deposit of $1, 000.00, which constitutes a membership for the Keiver's
Lake Recreation Area, to the Three Hills Water West Pipeline. APPROVAL OF
MINUTES OF JULY
Councillor Crawford moved approval of the July 16 2002 Council Meeting minutes, with 16/02
the above noted amendments.
CARRIED APPROVAL OF
JULY 16/02 P.H.
Councillor Calhoun moved approval of the July 16, 2002 Public Hearing minutes. MINUTES
CARRIED
The Administrator's report was presented.
ADM REPORT
Councillor Wittstock moved approval of the Administrator's report, as presented.
CARRIED
Council/Minutes2002
I
KNEEHILL COUNTY COUNCIL MINUTES
August 20, 2002
The Pending and Upcoming Dates report was presented and the following noted: PENDING REPORT
Under Item #7, Rave Bylaw, Council requested a copy of the County's Concert Bylaw
(Bylaw # 1291), with it being put on the agenda of a future Council meeting for further
discussion. A request was made for the Municipal Planning Commission to review and VYt. P_
bring recommendations to Council at that time.
• Ms. Debi Moon, reporter for the Three Hills Capital newspaper entered the meeting at 8:32
A.M.
Councillor Knievel reported he would not be available from September 24 to October 9,
2002.
Councillor Calhoun moved approval of the Pending and Upcoming Dates report.
CARRIED
Councillor Holsworth presented a draft press release, prepared by the Agricultural Service
Board (ASB), declaring Kneehill County on Fusarium graminearum alert, for Council FUSARIUM PRESS
approval in order that it could be published in the August 21, 2002 edition of the Three RELEASE
Hills Capital. The pros and cons of adopting a zero tolerance policy were discussed with it
being noted that unless the entire province adopted a zero tolerance policy, it would be
• ineffective for an individual county to do so. Mr. Holsworth advised the ASB had taken a
proactive approach with the direction being that of cooperation and education. In response
to a question regarding the impact on the budget to provide a subsidy for Fusarium testing,
Councillor Holsworth reported Mr. Sommerville had advised the ASB budget should be
able to cover the subsidy to the producer. Council requested an additional point be added t
advising Kneehill County will be recommending to the Alberta Government that they take
all possible steps to ensure that Fusarium will not be brought into the province.
Councillor Holsworth moved approval of the Fusarium press release, with the above
noted addition.
CARRIED
Mrs. Long left the meeting at 8:45 A.M. to amend the press release. Mrs. Nash recorded
the minutes during her absence. CORR REPORT
The Correspondence Report was reviewed and the following noted: ANONYMOUS
Under Item #1, Anonymous Letter Regarding Financial Status of Kneehill County, LETTER
?
Councillor Woods reported that Kneehill County appreciates the input of residents but Ad-u
needs to have a name attached in order to clarify or respond to their concerns. 4X
2'S
Mrs. Long reentered the meeting at 8:50 A.M. and confirmed the addition to the press PRESS RELEASE
release was satisfactory. Ms. Moon was given the press release to arrange to have printed
in the August 21St edition of the Three Hills Capital.
E911CONTRACT
Under Item #6, City of Red Deer Emergency Services Provision of Dispatching Services, it
was recommended Councillor Woods discuss the proposed increase in fees for provision ofd
this service at the Kneehill Ambulance Society meeting, as they share this cost with thei
County on a 50/50 basis. Council recommended a letter be sent to the City of Red Deer R,
Emergency Services questioning the reasons for the proposed cost increases for the 2003
and 2004 service agreement, and advising Council will further discuss this matter when the
new CAO is in place and they have receipt of this information. AB TRANS STATUS
Under Item # 13, Letter from AB Transportation regarding the Status of Funding for OF FUNDING
2002/03/04, it was requested that copies be provided to all of Council. r112002/43/04
Under Item #15, Meeting with the Minister of Municipal Affairs, Council requested this be, • placed on the agenda for the September 10, 2002 Council meeting in order that an agenda MEETING WITH G.
for this meeting could be developed with the new CAO. It was noted that one of the items BOUTILIER AT
for this meeting should be the recommendations of the MLA Farm Property Review ,s(1 FALL 2002
Committee. AAMD&C CONV
Under Item #17, Request for Listing in the Alberta Campground Guide 2003.
Council/Minutes2002
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KNEEHILL COUNTY COUNCIL MINUTES
August 20, 2002
Councillor Calhoun moved Kneehill County advertise the Keiver's Lake Recreational ADVERTISE PARKS
Park, the Braconnier Reservoir Campground, and the Torrington Village Campground IN AB
in the Alberta Campground Guide. CAMPGROUND
GUIDE
• CARRIED
Under Item #23, Kneehill County 2002 Recycling Grant, Council confirmed the current 2002 RECYCLING
policy be followed until such time as a new plan or policy has been developed. GRANT
Under Item #25, Wild Rose Economic Development Corporation (WREDC), Rural
Diversification & Community Adaptation Plan, Council noted the WREDC appeared to WREDC- EDC REP /
have a positive impact on economic development and approved a letter of support for the LETTER OF
new project. However, Council felt it would not be necessary to have a representative SUPPORT RURAL
attend all the WREDC meetings, and directed Councillor Holsworth attend only the annual DIVERSIFICATION
meeting. & COMM
ADAPTATION PLAN
Councillor Crawford moved Kneehill County provide a letter of support for the Rural ?Q.
Diversification & Community Adaptation Plan.
CARRIED '
tty
Under Item #39, Long Range Planning Meeting, Council directed the administrative staff
• to arrange a meeting time, prior to the 2002 Organizational and Budget meetings, that LONG RANGE
ld b
i
wou
e conven
ent to both Mr. Mohler of Alberta Municipal Affairs and Mr. Gene PLANNING
Kiviaho, the County's CAO. MEETING
Under Item #48, Ratepayer Inquiry Regarding Kneehill County's Recreation Donation REC DONATION
Policy, and Item #49, Acme Red Sox Midgets Donation Request, were discussed in length. POLICY
Council noted the need to be as consistent and fair as possible, and expressed the need to
have stricter criteria to determine the recipients of funding. Council directed letters be sent
,1 /
explaining the Kneehill County Recreation Policy is still under review and the County is y
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hopeful it will be in place by the end of the year. Further, it be explained that compensation
will be awarded retroactively to any requests received prior to the new policy being in
place and falling under the selected criteria.
Under Item #52, Invitation to Attend the E-911 User Group Meeting, Ms. Nash reported E-911 USER
that Mr. Tiller, Fire & Disaster Coordinator, would not often be present at the County prior MEETING
to the termination of the contract at the end of the year, due to the amount of accumulated
overtime hours and holidays. Council directed this invitation to attend the E-91 1 User
Group Meeting, be referred Mr. Mayhew, should Mr. Tiller not be able to attend this
meeting. It `SCAN PAYROLL
• Under Item #55, Canadian Payroll Association Corporate Membership Application, ASSOC
Council approved payment of course registration fees, as per policy and referred the MEMBERSHIP
employee request for reimbursement of mileage costs to the Policy Review Committee. APPLICATION
Council referred Employee Training Policy 7-3-1 and 7-3-2 be referred to the Policy
Review Committee.
Councillor Holsworth moved approval of the Correspondence Report, including the
above noted recommendations.
CARRIED
4)
The meeting recessed from 9:50 A.M. until 10:09 A.M.
Ms. Deanna Keiver entered the meeting at 10:09 A.M.
Councillor Woods moved Council recess in order to hear the Public Hearing scheduled
for 10:00 A.M.
Time: 10:10 A.M.
Council/Minutes2002
CARRIED
EMP TRAINING
POLICY 7-3-1 & 2
APPROVAL OF
CORR REPORT
RECESS
P.H`-
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KNEEHILL COUNTY COUNCIL MINUTES
August 20, 2002
Councillor Knievel moved Council reconvene, the Public Hearing portion of the vn
meeting being completed ?t
CARRIED
Time: 10:14 A.M.
Ms. Deanna Keiver, Development Officer, was present when the meeting reconvened.
As Chairperson of the Municipal Planning Commission, Councillor Crawford requested
Council direction regarding the specific sites to be presented at the October 15, 2002
Public Meeting on Environmentally Sensitive Areas. Councillor Crawford explained the
purpose of expanding the Municipal Development Plan to include these areas, is to allow
the municipality significant input into the development applications for Confined Feeding
Operations within these areas, which are now under the control of the Natural Resources
Conservation Board.
Councillor Crawford moved Kneehill County support the previous work done by Ms.
Reimer and presented to Council at the June 11, 2002 Council meeting, and recognize
the areas presented as the Environmentally Sensitive Areas for Kneehill County.
CARRIED
Councillor Woods complimented the Municipal Planning Commission on the excellent
work done in this matter.
Ms. Keiver presented a letter from Myrna & Larry Empey requesting a time extension on
the approved subdivision application (W of 22, 30, 24, W4), and a waiver of the extension emu,
fee. The letter specified that three surveys had been conducted for Land Titles due to
missing survey pins. Ms. Keiver advised Parkland Community Planning Commission did
not feel there was an issue in granting the extension but recommended the $250.00
extension fee be charged.
Councillor Calhoun moved an extension of one year be given this subdivision, and that
due to the extenuating circumstances the extension fee be waived.
CARRIED
is Councillor Crawford noted it has been the practice of the Planning Department to provide
extensions when seen reasonable, with payment of a fee for a one-year extension.
He referred to Confined Feeding Operations, advising the NRCB is not granting any
extensions on developments approved by the municipality prior to the province taking over
control of this area of development. om,
Councillor Woods recommended a letter be sent to the NRCB stating that given the .?-?""
assurances by the NRCB that prior Development Permit approvals, by the municipalities, 4.1
be allowed to proceed, if there are valid reasons for the delay, the applicant should be Jubd -PJ
granted an extension and not have to re-start the process. Council was in agreement with
this recommendation, and requested a copy of the letter be sent to the Honourable Shirley
McClellan, Minister of Alberta Agriculture.
Ms. Keiver left the meeting at 10:25 A.M.
The Financial Reports were reviewed.
Councillor Woods moved approval of the financial reports, as presented
CARRIED
Councillor Crawford moved approval of the accounts presented for payment subject to
Council/Minutes2002
KNEEHILL COUNTY COUNCIL MINUTES
August 20, 2002
review by the Finance Committee of Reeve Hoppins, Deputy Reeve Woods, Councillor
Crawford and Councillor Wittstock.
CARRIED
Council direction was requested regarding the presentation of a plaque in recognition of the
Stankievech family achievement in receiving the 2002 Stampede Farm Family Award.
Councillor Knievel moved Reeve Hoppins and Councillor Crawford, on behalf of
Kneehill County, present the Stankievech family with the Kneehill County plaque in
recognition of receiving the 2002 Stampede Farm Family Award, at a time convenient to
all involved parties. _
STAMPEDE FARM
FAMILY
ppq k.
? ty
K.C. SCHOLARSHIP
CARRIED
0
The Kneehill County Scholarship Program was reviewed and the criteria for eligibility
discussed. CC
Councillor Crawford moved Kneehill County support the Kneehill County Scholarship
Policy 16-4, awarding $1,000.00 to the selected candidate, based upon the highest
combination of stipulated criteria.
CARRIED
Council requested Mrs. Long provide a summary to Council of each applicant's
qualifications in relation to the scholarship's criteria and this item be placed on the REFER TO POLICY
September 10, 2002 Council meeting agenda for a decision. FOR 2003
SCHOLARSHIP
Councillor Woods moved the Kneehill County Scholarship Policyl6-4, be referred to the
Policy Reviel Committee to establish more definite criteria.
CARRIED CAPITAL
PURCHASE
Reeve Hoppins requested Council consideration be given to the following: REQUEST-
the purchase of magnetic signs with the County logo, for use on vehicles during SIGNS/BANNER
parades - 9 023
the replacement of existing County vehicle decals with ones that are more visible
the purchase of a vinyl banner for use at various 4-H sales and other functions
Councillor Crawford moved this item be referred for consideration with the 2003 County
budget. FALL2002
AAMD&C CONV
CARRIED
Attendance was confirmed for the Fall 2002 AAMD&C Convention being held November
CC - A
18th to 21s' , 2002.
v0p
Mrs. Nash reported a letter had been received from Tony Martens, Assistant Commissioner
of Mountain View County requesting Kneehill County consider formalizing the
arrangement for Linden Ambulance and Fire Service to provide emergency response to a AGREEMENT FOR
portion of Mountain View County. A map illustrating the area served was included in the PROVISION OF
letter. This service has been provided since January 2000 with the understanding it would FIRE & AMB
be reviewed after one year. Mr. Martens has been referred to the Kneehill Ambulance SERVICE TO
Society regarding the service provided by the Linden Ambulance. Discussion arose PORTION OF MTN
regarding the possible costs that could be incurred for providing emergency service and VIEW COUNTY
whether remuneration should be assessed to cover these costs. Councillor Holsworth noted
that this service has been provided in the past under a good neighbour policy, but due to
liability concerns there needs to be a proper agreement in place for the protection of the r
County. Consensus of Council was to discuss entering into an agreement similar to the one
Kneehill County has with Drumheller, with the portion of the municipal taxes for provision s
of emergency services of the service area being allotted to Kneehill County, or to assess an
annual fee or cost per call.
('A
Council/Minutes2002
KNEEHILL COUNTY COUNCIL MINUTES
August 20, 2002
Councillor Holsworth moved a letter be sent to Mountain View County advising Kneehill
County willing to enter into negotiations for the continued provision of emergency fire
service.
CARRIED
• The Three Hills Community Hall Board members, Earl Paget, Bill Jones, Danny Dole,
John Boxma and Shirley Adam, entered the meeting.
Time: 11:08 A.M.
Reeve Hoppins welcomed the delegation to the meeting and introductions were made. Mr.
Jones advised the Three Hills Community Hall Board had agreed to meet with Council to
further discuss their August 12`h letter requesting a contribution of $10,000.00 from
Kneehill County to fix the roof at the Three Hills Community Centre. Council was
referred to this letter which explained that after examining numerous estimates and repair
options it was decided to re-tar the whole roof at one time for an approximate cost of
$50,000.00. Mr. Boxma reported the Board has applied for a Community Initiatives
Program grant of $25,000.00, the town of Three Hills has committed $10,000.00, the
Community Hall Board has $5,000.00 in reserves, and they were looking for similar
financial support from the County. Mrs. Adam advised there has been an ongoing
renovation of the Community Centre for the past 3 years, which has been very successful
due to the commitment of community organizations and volunteers. She reported there has
been an on-going roof problem, which they had attempted to fix over the years. Mrs.
Adam advised the problem has been getting worse and has now become an emergency
situation, with the leaking causing damage to the interior. She reported the Board has
worked hard to handle the costs by themselves, but this was a major expense and they were
unable to physically generate enough fund raising events to cover this expense. Mr. Jones
advised approximately $60,000.00 had been donated for the renovation project, and with
the current drought situation, did not feel the community could be approached for more
funds.
The Hall Board was complimented for keeping the Community Centre in such good shape,
noting it serves a very important role in the community. Councillor Crawford reported
Council's dilemma was in maintaining fairness when all the towns and villages were
looking for help with their facilities. Mrs. Adam reported that while appreciating fairness
and consistency, as a ratepayer she felt it was not necessary for the County to even out
donations, but to deal with problems and that hopefully not every community would have
an emergency situation at the same time. Councillor Crawford advised that in the long
term the money collected from the tax base would not be enough to maintain community
facilities and noted it was Council's job to decide how much of the tax base should be used
for this funding. Councillor Woods advised that while he saw the need, he was aware of at
least two emergency situations being faced by other recreation facilities, and felt the
County could easily spend $100,000.00 for emergency situations, noting he would expect
at this time each community has emergencies. In response to a question from Council
regarding the possibility of the County recovering this funding, Mr. Paget suggested the
possibility of an interest free loan but noted a considerable amount of time for repayment
would be necessary.
Reeve Hoppins thanked the delegation for coming to Council and advised would have a
decision for them later today.
The delegation left the meeting at 11:40 A.M.
Council discussed the possibility of loaning money to community facilities for emergency
situations noting the following: cost recovery basis with the granting of a loan dependent
upon reserves or increasing the mill rate; as this type of loan would be considered a family
loan, Council would need to determine if the loan was not paid would the debt be forgiven;
the annual Community Hall Grant of $2,000.00 could be used for repayment of the loan
• should it be necessary
The meeting recessed for lunch from 11:50 to 12:55
Further discussion ensued on the funding request from the Three Hills Community Hall
Board, with Council noting they need to determine the amount of assistance to be given by
Council/Minutes2002 6
THREE HILLS
HALL BOARD
PRESENTATION
V
LUNCH RECESS
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KNEEHILL COUNTY COUNCIL MINUTES
August 20, 2002
the County in preserving community facilities, and the immediate need to get the new
Recreation Policy in place, recognizing that this policy cannot possibly cover every
situation.
Ms. Debi Moon re-entered the meeting at 1:00 P.M.
40 Concern was expressed that whether during hard economic times this would be a
responsible use of the ratepayers' money. Councillor Woods cautioned that every decision
made by Council would be perceived as policy, and the ramifications of this decision are
huge. He further noted that should the funding be granted, whether by loan or grant, it
would open the door to many requests, however in order to have a solid functioning
community there is a need to provide public facilities for people and if funding is refused it
could change the face of the communities.
The Recreation Committee expressed the need to have members at large from the
community to help determine needs and priorities.
Councillor Woods moved a letter be sent to the Three Hills Community Hall Board
advising that at present their request for funding, in the amount of $10,000.00 for repair '
of the Three Hills Community Centre roof, does not fit within County policy. However,
Council is currently reviewing policy and should this request fit within the parameters of
the new policy, funding will be retroactively considered.
LJ
CARRIED
Councillor Crawford moved that Kneehill County authorize the addition of three
Members at Large, to the Recreation Committee, comprised of Reeve Hoppins,
Councillor Woods and Councillor Crawford, to provide input into the development of a
new Recreation Policy. Further, these Members at Large be rural ratepayers and that
compensation be based as per policy.
V
LUNCH RECESS
CARRIED
Mr. Rob Mayhew, Public Works Superintendent, entered the meeting at 1:25 P.M.
Mr. Mayhew presented the Public Works Superintendent's Report, including the Swalwell
Water Report prepared by Mr. Ian Martens, Environmental Services Manager. (Both
reports attached and forming part of the minutes)
Under Item #6, Council directed the tipping fee rates, as approved at the July 16, 2002
Council meeting be implemented at the Kneehill County Recovery Site, and also as per the
motion at that meeting, these fees be assessed to all non-residents of the County.
Under Item #9, Mr. Mayhew reported that compensation for poor crop growth on road
construction areas, due to drought conditions, might have to be addressed by the Policy
Review Committee.
Under Item 410, Mr. Mayhew explained there would be a three way stop at the intersection
of Range Road 34-0 and Township Road 26-1, near the Wimborne gas plant due to the
poor visibility at this site. He further explained that northbound traffic is unable to see
traffic from the east because of the hill and trees, and has to encroach on the road to see.
In response to a question from Councillor Calhoun regarding a ratepayer request for gravel
on an undeveloped road allowance, Mr. Mayhew reported screenings would be applied to
the low spots to allow the ratepayer access to his property.
Mr. Mayhew reported he had received a complaint regarding the County's fencing policy,
and had referred it to the Policy Review Committee.
40 Councillor Knievel moved approval of the Public Works Superintendent's Report,
including all recommendations, excepting item #7, which will be discussed during the
"in camera" session.
CARRIED
Mrs. Nash presented a request from Mr. Henry Wiens, Bridge Inspector, to remove the
CouncillMinutes2002 7
ffs?
PLAD?
M-0-- ry
DENY REQUEST
FOR FUNDING
HELP _
? PL
FORMATION OF
REC & CULT
COMM- 3
MEMBERS AT
LARGE
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KNEEHILL COUNTY COUNCIL MINUTES
August 20, 2002
0
weight restriction by-law for Bridge File #13020 (SNW 28-33-23-W4 - Knievel), as the REMOVAL
restricted bridge has been removed and bridge size culverts installed.
Councillor Holsworth moved f rst reading be given to Bylaw #1465, this being a bylaw to BYLAW 1465
amend Bylaw 1271, by deleting Bridge File #13020 located SNW 28-33-23-W4.
CARRIED
COO
Wq)-W
Councillor Calhoun moved second reading to this bylaw.
CARRIED
Councillor Wittstock moved that third reading be given to this bylaw at this time.
CARRIED
Councillor Knievel moved third reading to bylaw #1465.
CARRIED
Mrs. Nash presented an amendment to the County's Fire Notice Policy 8-2, giving
authority to the Regional Fire Coordinator, or upon a recommendation from a majority of
Fire Chiefs within the municipality, the Kneehill County Administrator, authority to place
or to remove a Fire Notice on a portion of the County.
Councillor Holsworth moved approval to the above noted amendment, as presented, to
Fire Notice Policy 8-2.
CARRIED
Mrs. Nash presented a request from Mr. Randy Tiller, Fire & Disaster Coordinator for a
decision from Council on an invoice from Starland County for a response to the Moar
property (within the Drumheller Fire Response Area but located within Kneehill County at
the Bleriot Ferry), last September. Mr. Tiller reported given the location of this property,
Section 16-30-21-W4, any of the responding departments (Carbon, Drumheller, Munson,
Three Hills) may have been appropriate and there is some confusion as to who was asked
to respond. Mr. Tiller noted it is the policy of Starland to bill residents for fire response
and therefore they anticipate payment of this invoice. Council has requested copies of the
incident reports be obtained from the Drumheller Fire Department.
Councillor Holsworth moved that if the incident reports agree, Kneehill County pay the
Starland County invoice, in the amount of $533.00, and further a memo be sent to the
Drumheller Fire Department advising that if, in the future, assistance is needed on the
west side of the Red Deer River to contact the appropriate Kneehill County fire
department.
CARRIED
FIRE NOTICE
POLICY
AMENDMENT 8-2
APPROVED
nta/rn? ?
INVOICE FROM
STARLAND
n ,.
1
PAY - SEND
LETTER U r?
DELIA FIRE DEPT
INVOICE TO
AGICORE
The Village of Delia Fire Department invoice breakdown for the November 20, 2001
Agricore fire was reviewed and discussed. Reeve Hoppins reported this matter had been
discussed at the July 17, 2002 Mayor and Reeve's meeting, and he felt Delia & Starland
County should not have billed Agricore for their fire department expenses as they have
received tax dollars over the years to provide fire protection to the Agricore elevator.
Agricore has offered to settle by paying $40,000.00 of the $79,000.00 invoice, which is
basically the invoice, minus the expenses of Delia and Starland. Reeve Hoppins requested
a letter be sent to Delia requesting an update on this situation.
polsvxr4k
Councillor reported that Standard Operating Procedures stipulate that when
requested to supply mutual aid, only department equipment be used. This procedure had
not been followed during the fighting of the Agricore elevator fire in Delia and an invoice
for use of a privately owned tanker truck, remains unpaid.
Council/Minutes2002
PRIVATE OPR
INVOICE FOR
AGRICORE DELIA
FIRE
Q.rne6dr n
mof 10 tt I Q1 looa
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KNEEHILL COUNTY COUNCIL MINUTES
August 20, 2002
Councillor Crawford moved the above noted invoice, in the amount of $936.25, be paid ?^ n
and that information regarding procedures to follow when responding to a Mutual Aid
request be sent to all fire departments within Kneehill County.
INVOICE FROM
CARRIED STARLAND
• Mrs. Nash presented the draft Mutual Aid Agreement, prepared by Mr. Tiller, with
amendments to Item #9 and #7, as per the direction of Council at the June 11, 2002
Council Meeting. Council requested copies of the proposed Mutual Aid Agreement,
including all amendments, in order that it can be reviewed in its entirety. PAY - SEND
LETTER
Councillor Holsworth moved the Mutual Aid Agreement be tabled until a future Council
meeting, to allow more time for review by Council.
CARRIED
Mr. Mayhew left the meeting at 2:05 P.M.
Further to the July 17, 2002 Mayor & Reeve's meeting, Reeve Hoppins reported he had
spoken with the Drumheller town manager requesting the Horseshoe Canyon facilities be DELTA FIRE DEPT
cleaned up, and was assured it would be done immediately. It was reported that on August INVOICE TO
1st weekend the washroom facilities were still in terrible condition and garbage was AGICORE
littering the parking lot. In light of the number of tourists stopping at this site and the
reflection on Kneehill County, Council discussed the possibility of Kneehill County G
reassuming the maintenance of the Horseshoe Canyon viewpoint. r? ,l
Council requested a letter be sent to the town of Drumheller, expressing concern regarding
the maintenance and condition of the Horseshoe Canyon site.
i PRIVATE OPR
Mrs. Nash reported Mr. Steve Nedoshytko, the County's assessor, has requested Council INVOICE FOR
approval for error corrections, as specified under the MGA Section 305.1. AGRICORE DELIA
(Recommendations are attached and forming part of these minutes). FIRE
Ms. Debi Moon left the meeting at 2:15 P.M.
Council reviewed the reasons for amendments as stipulated under this section of the MGA. PAY - SEND
An error was noted on #20, listing the name as "Jones", when it should read "Gordon". COPIES OF MUT
Reeve Hoppins requested, in future, the assessment amendment recommendations be given AID REGS TO FIRE
to Council at least one week prior to a decision being needed. DEPTS
• Ms. Debi Moon re-entered the meeting at 2:20 P.M. °J 110
fYY4
Council moved to concur with the recommendations of the assessor regarding the
assessment adjustments, as specified under Section 305.1 of the Municipal Government
Act. MUTUAL AID
CARRIED AGREEMENT
TABLED
The July 23, 2002 Water & Utility Committee report was presented. Councillor Crawford
advised he would be requesting that Council approve this report, as it proposes financing
and construction options for rural water distribution pipelines in Kneehill County, in
_G
particular the Kneehill West Water Pipeline. Upon review of the recommendations, C?j
Council clarified this would only be applicable to rural water distribution systems servicing
10 or more properties, as specified in the May 14, 2002 motion, and would not apply to HORSESHOE
subsequent individual users connecting to a water distribution system. CANYON SITE
MAINTENANCE
• Councillor Crawford moved approval of this report, including recommendations, with
the addition of a clause stating the Kneehill County financing option, is a one- time offer
at the time of construction of the water pipeline.
The following was the option approved by Council as the Kneehill County financial and
Council/Minutes2002
KNEEHILL COUNTY COUNCIL MINUTES
August 20, 2002
construction policy for rural water distribution pipelines: K.C.
Financing of Rural Water Distribution Systems POSITION ON
1. Financing to be offered to pipeline users (members) based on rates and conditions FINANCING AND
offered by the Municipal Finance Corporation at the time when the pipeline is CONSTRUCTION
considered substantially complete. This to be a one-time offer, at the time of OF RURAL WATER
construction of the water pipeline. DIST SYSTEMS
2. Suggested term would be 20 years. (Current rate about 6%) Under Municipal
finance rules individuals are allowed to prepay. (If the Municipality borrowed for
it's own use it could not prepay).
3. Council to decide whether to finance users out of reserves or whether to borrow the
funds from the Municipal Finance Corporation.
4. In order to impose a local improvement tax the Municipality must be petitioned by
ratepayers. Suggested wording could be "We the undersigned hereby petition
Kneehill County to supply and construct the (name of project) water distribution
system to the property lines adjacent to the point of service.
5. Interest on cost over runs to be charged to the users on their water bills. Principal
would be recovered from future hook ups. If a balance remains outstanding after 10
years this balance would be recovered from users on their water bills.
Construction Regulations for Rural Water Distribution Systems
1. A rebate to be offered to users more than 200 meters from the property line. The
county will supply (1 per contract at cost) meter, remote readers, backflow
preventers, pressure gauges and will specify the type of pipe to be used, that tracer
® wire be used, and frost free location for meter.
2. All curb stops to be the same size. Suggested one inch.
3. The County recommends that the water system charge a riser fee to cover a portion
of the operating and maintenance on the system. This fee should cover costs, which
are incurred regardless of the amount of water used. (Ex. Billing fees) The
remainder of the operating and maintenance cost would be added to water costs.
4 Members wanting to install a curb stop but not placing a meter or using water from POLICY DRAFTED
the service to be charged a user fee of 50% that of a metered user. FOR SEPT 10/02
A draft of this new policy to be presented at the next Council meeting for Council MEETING
approval.
The following Committee reports were presented: G
- June 14, 2002 Water & Utility meeting report - presented at July 16, 2002 Council ACCEPT JUNE
meeting•but motion to accept needed. 14/021120 & UTIL
MEETING
Council Calhoun moved acceptance of the June 14, 2002 Water & Utility Committee
report.
KRWC REPORT OF
CARRIED JULY 18/02
- July 18, 2002 Kneehill Regional Water Services Committee meeting report -
presented by Councillor Woods. It was also reported the Committee had taken a
tour of the Drumheller Water Treatment Plant.
Councillor Woods moved acceptance of the Kneehill Regional Water Services Committee
meeting report as presented.
CARRIED
August 13, 2002 Meeting with AB Municipal Affairs re: Regional Partnership
Program report- presented by Reeve Hoppins. Reeve Hoppins reported the
presentation by Ashley Bodnar and Cathy McEnaney had been excellent and those
in attendance felt that all Councillors should hear the presentation. He further noted
the town of Three Hills will be coordinating and making all arrangements for a 7:00
® P.M. presentation on Wednesday, September 25, 2002 at the Three Hills
Community Centre.
Councillor Woods moved acceptance of the Regional Partnership Program meeting
report.
Council/Minutes2002
10
AUG 13/02
MEETING WITH AB
MUN AFFAIRS RE:
REGIONAL
PARTNERSHIP
PROGRAM
NEXT
MTG DATE SEPT
G DATE SEPT
25/02 7:00 P.M.
L
KNEEHILL COUNTY COUNCIL MINUTES
August 20, 2002
CARRIED AUG 15/02 ASB
MEETING MINUTES
- August 15, 2002 Agricultural Service Board meeting- the report and
recommendations were presented by Councillor Holsworth. Councillor Holsworth
advised that Kneehill County would be taking delivery of the final shipment of 2%
strychnine gopher control (up to a maximum of 63 cases), as per a previous motion
of Council.
Councillor Holsworth moved approval of the August 15, 2002 Agricultural Service
Board minutes, including all recommendations.
INTERIM POSITION
CARRIED OF FIRE/DIS
COORDINATOR
Mrs. Nash reported that Mr. Tiller, Fire/Disaster Coordinator would not be available at
Kneehill County for much of the balance of his contract, due to the accumulation of
overtime and holiday hours, and recommended someone be appointed to cover his duties,
should he not be available. Council was in agreement that this decision should be made by KWAC AUG 7/02
the CAO. MTG
- August 7/02 Kneehill Water Advisory Committee meeting report - presented by
Councillor Wittstock.
Councillor Wittstock moved acceptance of the August 7, 2002 Kneehill Water Advisory
Committee meeting report.
CARRIED ARB - COMPLEX
APPEALS OCT 3/02
Mrs. Nash advised a date needed to be established for the Complex Appeals Assessment
Review Board hearing.
Councillor Woods moved Thursday, October 3, 2002, be established as the date for the
Complex Appeal Assessment Review Board hearing.
CARRIED
CALA REQ DENIED
It was reported that a letter had been received from Mr. Randy Gieck, President of Cosway
Adjacent Landowners Association, requesting Kneehill County to consider advertising
weekly, in the Three Hills and Drumheller newspapers, the effect on the taxpayers should
the proposed Trail Legislation be approved and asking all County residents and concerned
persons to come into the County office to sign and/or return the form letters to Premier 0.M " n
Klein.
thafdu?+o-f he ?e"is?e cFl?et II Canaj)s alreemeaf LO ?, g?pf.lo?a?:
Councillor Crawford moved nthe request from Cosway Adjacent Landowner Association ?VI(
be denied.
RECESS
CARRIED
The meeting recessed from 3:10 P.M. until 3:25 P.M.
Mr. Mayhew was present when the meeting reconvened. IN CAMERA
Ms. Debi Moon was not present when the meeting reconvened.
Councillor Holsworth moved the session go "in camera" to discuss the remaining
agenda items, with Council, Mr. Mayhew, Mrs. Nash and Mrs. Long present.
CARRIED
Time: 3:26 P.M.
Councillor Holsworth moved the meeting back in session.
CARRIED BACK IN SESSION
Time: 4:30 P.M.
Mrs. Long was not present when the meeting reconvened and in her absence, Mrs. Nash
CouncillMinutes2002 11
KNEEHILL COUNTY COUNCIL MINUTES
August 20, 2002
recorded the balance of the minutes were recorded by Mrs. Nash.
Councillor Holsworth moved to extend the meeting until 5:00 P.M.
CARRIED
Councillor Crawford moved approval of Mrs. Nash's recommendations regarding
employee benefits.
CARRIED
•
Councillor Crawford moved the human rights concern be tabled until the new CAO, Mr.
Gene Kiviaho, assumes his position with Kneehill County.
CARRIED
Councillor Knievel moved the CAO contract be referred for legal consultation.
CARRIED
Councillor Calhoun moved acceptance of the report on the August 16, 2002 meeting
with Stu Becker, Alberta Transportation and R. Marz, MLA, Olds-Didsbury-Three Hills
Constituency.
CARRIED
C
L.J
Councillor Woods moved adjournment.
Time: 4:35 P.M.
- ----------- -
Reeve
Council/Minutes2002
- 4
al Administrator
12
EXTEND MTG TIME
EMP BENEFITS
nia rw w (' lU
HUMAN RIGHTS
CONCERN
M"Ywto
CAO CONTRACT
AB TRANS/MARZ
MEETING RE
SH806/582
INTERSECTION
? ?..?ak4
AJITIN MENT
CORRESPONDENCE REPORT
July 17 - August 20, 2002
1. July 11/02 Anonymous Letter re: Financial Status of Kneehill County
An anonymous letter has been received advising conditions are hard on the farm, and
noting that some Councillors want to give tax money to the towns. The individual
writing this letter asked the following questions:
- Why can't the towns buy their own garbage dumps?
- How much money does the County have left or has Council given it all away?
Recommend to accept and file, as these questions cannot be addressed, due to the
anonymity of the author.
2. July 23/02 Letter from AB Transnortation re: Streets Improvement Program
Mr. Alain Momedi, Planning/Grants Engineer has written advising the County's
Statement of Funding and Expenditures for the 2000 & 2001 Streets Improvement
Program Supplementary grants, and the application for project acceptance for the
hamlets in Kneehill County has been accepted by Alberta Transportation. Based on
the information provided the status of the hamlets is as follows:
- grant carried forward to 2002 for the Hamlet of Huxley - $4,740 plus $39.50 earned
in interest
- grant carried forward to 2002 for the Hamlet of Sunnyslope - $1,260 plus $10.50
• earned in interest
- grant carried forward to 2002 for the Hamlet of Swalwell - $3,960 plus $33.00
earned in interest CC
- grant carried forward to 2002 for the Hamlet of Torrington - $0.00
- grant carried forward to 2002 for the Hamlet of Wimbome - $3,060 plus $25.50
earned in interest
Recommend to accept and file, with this information being provided to Mr. Rob
Mayhew, Public Works Superintendent
3. July 31/02 E-Mail from Starland County re: Drumheller Ambulance Agreement
Mr. Ross Rawlusyk, Administrator of Starland County, provided an update on the
ambulance agreements. He advised he had received a letter from Jubilee Insurance
with recommendations on insurance levels, which he will be sending via fax. He
further advised he was waiting on comments from Health Authority 5 and for the' ' ja4
bylaws to be completed by the lawyer.
ti-lw
Recommend to accept and file. -Ze d reQ
4. Copies of the August 3/02 Letters from the Mayor of Drumheller re: Mayors and
Reeves Network
Copies of the following letters, on behalf of the Mayors and Reeves Network, have
been received:
a) Letter to the Minister of Environment, Hon. Lorne Taylor, expressing support for
the Special Areas Water Project, and asking that you give serious consideration to
their request for approval and funding.
b) Letter to the Minister of Agriculture, Food and Rural Development, Hon. Shirley
McClellan, expressing support of Starland County's request for immediate additional
signage for an alternative route off of Highway 9 through the Handhills Scenic Route.
c) Letter to the Minister of Agriculture, Food and Rural Development, Hon. Shirley
McClellan, thanking the provincial government for the assistance already given to
Alberta farmers and ranchers, and requesting further support such as the lobbying of
other agencies, crop insurance prpgrams and the Federal government for immediate
assistance.
Council/corrreporb2002 Page 1
CORRESPONDENCE REPORT
July 17 - August 20, 2002
Recommend to accept and file.
• 5. July 31/02 Fax from AALPAL re: Trail Information Update
Mrs. Faye Engler has provided the following information as an update of the AB Trail
Net situation:
- Page 8 & 9 of the Trans Canada Trail/Alberta TrailNet guidebook giving "The Un-
Official Guide to Alberta's Trans Canada Trail"
- County of Camrose presentation to Legislative Trail Committee
- AALPAL letter to Zwozdesky, July 8/02 "Scrap Trail Legislation"
- The 40 Mile Country Commentator, July 16/02 "Cypress County Residents voice
concerns over Recreation Trail Legislation"
- AALPAL fax to AAMD&C "Severed Land - No Legal Access"
Recommend to accept and file, with copies of this information being provided upon
request.
6. July 31/02 Letter from City of Red Deer Emergency Services re: Provision of
• Dispatching Services
Mr. Ted Hickey, Deputy Chief of Emergency Services, has requested consideration of
renewing the emergency dispatching contract which will expire in December 2002.
The following per capita fees were proposed for Council's approval:
2002 - $2.00 per capita 3
2003 - $2.15 per capita am R 2004 - $2.25 per capita
Recommend renew the Dispatch Service Agreement with the City of Red Deer, for
the years 2003 & 2004, at the above per capita fees, with all other terms of the
agreement remaining in effect.
7. July 18/02 Letter from AB Environment re: the Alberta Climate Change Plan
for Action
In response to the concerns expressed by the Federation of Canadian Municipalities
(FCM) regarding Alberta's position on climate change and the Kyoto Protocol, the
• Honourable Lorne Taylor, Minister of Alberta Environment, has provided a summary
of Alberta's Climate Change Plan. He has advised the Alberta Climate Change Plan
for Action incorporates and builds on activities currently underway in the province.
This proposed plan is felt to achieve meaningful greenhouse gas emission reductions
while not compromising the wealth and prosperity of our citizens. It was further
noted that a series of consultations will be undertaken to more fully develop the
details of the plan that will be used to meet the province's emissions intensity target.
Recommend to accept and file.
8. July 24/02 Letter from the Alberta Solicitor General re: MLA Policing Review
Committee
The Honourable Heather Forsyth, Alberta Solicitor General has written requesting
stakeholder and public feedback regarding the recommendations of the MLA Policing
Review Committee. A copy of this committee's report was included for information
• and review. The deadline for responses to the 35 recommendations is October 15,
2002.
Council/corrreport/2002 Page 2
CORRESPONDENCE REPORT
July 17 - August 20, 2002
Recommend to accept and file. IIU
9. July 31/02 AAMD&C Letter re: Alberta Police Act Review
A copy of the AAMD&C's response to the MLA Policing Review Committee Report
on Policing in Alberta has been received. This response stressed the AAMD&C's
opposition to any proposal to download responsibility for funding police services to
rural and small urban municipalities, as well as opposition to recommendations,
which intrude on local autonomy, such as those to eliminate municipal special
constables. The AAMD&C response expressed disappointment with the
recommendations put forward by the MLA Committee, and recommended that only
minor changes be made to the current system. An increase in the current population C ct?
threshold for municipalities that must provide their own policing (to 5000 from the
current 2500), and the reinstatement of provincial grants to municipalities above the
population threshold were two of the recommendations made by the AAMD&C.
Recommend to accept and file, with copies provided to all of Council.
10. July 29/02 Letter from Nature Conservancy re: Invitation to Official Dedication
® An invitation has been received for Council to attend the official dedication of the
Nature Conservancy of Canada's Horseshoe Canyon Conservation Area. The event
will take place on Friday, September 6, 2002 at 1:30 P.M. with a reception and
refreshments to follow.
Recommend Councillor Holsworth, Division One, attend this dedication as a
representative of Council.
11. July 26/02 Letter from Jubilee Insurance Reciprocal Insurance Exchange re:
Return of Members' Excess Equity
A cheque, in the amount of $776.34, representing Kneehill County's portion of the
amount of equity accrued from participation in the Jubilee Reciprocal Insurance
Exchange, has been received.
Recommend to accept and file.
• 12. July 30/02 Letter from Alberta Economic Development re: Inventories of
Alberta Regional Projects and Alberta Major Products
Gerry Gibbons, Regional Manager of Alberta Economic Development and CAEP, has
forwarded the July 2002 editions of the Alberta Regional Projects Inventory and the
Alberta Major Projects Inventory. These reports are provided to enable municipal y qyi
officials to make external promotions, inform local businesses on development
activities taking place and respond easily to requests regarding local economic and
business development. A data collection form identifying the information needed to
include local major projects was enclosed along with a request to review and ensure
our local community's projects have been included. In this report the following major
project within Kneehill County was documented: d
- Alberta Transportation SH806 Widen/Reconstruct (SH 575 to North of
Linden) $3.6 million
Recommend this information be referred to Ms. Deanna Keiver, Development
is Officer.
Council/corrreport/2002
Page 3
CORRESPONDENCE REPORT
July 17 - August 20, 2002
13. August 6/02 Letter from AB Transportation re: Status of Funding for (}
2002/03/04 cc: &LOX
Dave Halwa, Acting Bridge Manager Central Region, has forwarded Alberta ?
Transportations recommendations regarding Kneehill County's bridge requests, dated
September 19, 2001. Copies of this information have been given to Mr. Mayhew an
10 Mr. Wiens.
Recommend to accept and file, with copies available upon request.
14. Aug 1. 2002 Fax from Drumheller Protective Services re: Fire Ban Notice
Notification has been received from Mr. Bill Bachynski, Fire Chief for Drumheller
advising the Fire Ban issued on June 27, 2002 is still in effect. The Fire Ban has been
modified to pertain to open air fires with the exception of open fires contained within
approved fire pits, outdoor fireplaces and stationary barbeques on private property.
Recommend to accept and file, with a copy of this information being provided to
Mr. Tiller, Fire & Disaster Coordinator. Cc
• 15. July 26/02 Notification re: Meeting with Minister of Municipal Affairs Guy
Boutilier
Richard Marz's office has advised Minister Guy Boutilier would be willing to meet
with Kneehill County at the Fall AAMD&C Convention and has requested the
County contact Minister Boutilier's office to arrange an appointment time. P
Recommend an appointment time to meet with the Honourable Guy Boutilier,
Alberta Municipal Affairs, at the Fall 2002 AAMD& C Convention be scheduled. -e- a
roby
16. Letters from Travel Alberta Canada
a) July 22, 2002 - a brochure containing information on the Alto Awards, recognizing
individuals and organizations committed to enriching Alberta's tourism industry.
Award criteria and application forms can be obtained at www.tourismtogetlier.com
•
b) July 25, 2002 - letter requesting help in compiling a comprehensive list for fall and
winter events within the municipality. These events will be posted on the Tourism
Information System, on www.travelalberta.com, and in the Winter Events Reference
Manual distributed to year round information centers.
Recommend to accept and file.
17. July 19/02 Request from Shirley Mills
A request has been received from Shirley Mills, Attendant at the Keiver's Lake
Campground, for Council to consider renewing the listings, for the Keiver's Lake Recreational Park, Braconnier Reservoir Campground and the Torrington Village
Campground, in the Alberta Campground Guide for 2003. On August 9, 2001
Council approved the Executive Committee's recommendation to decline advertising
in this guide, with no definite time period specified. (Note: the rates for 2002 listings
were $105.93 per listing)
Request Council direction regarding this request.
Council/corrreport/2002
Page 4
CORRESPONDENCE REPORT
July 17 - August 20, 2002
18. July 23/02 Request from Trochu & District Community Hall Society to Attend
Future Council Meeting
A request has been received for representatives of the Trochu & District Hall Society,
Jim Christie, Wade Christie and Jim Guard, to attend a future Council Meeting. Mr.
Guard advised the presentation would be sent in ahead of time.
Recommend a meeting be scheduled with the representatives of the Trochu &
District Community Hall Society for. Tuesday, September 10, 2002 at 1:30 P.M., to
hear their presentation.
19. July 22/02 Letter from Alberta Agriculture, Food & Rural Development re:
Declaration of Drought Area in Kneehill County
Minister Shirley McClellan has written providing information on the recently
implemented Agriculture Drought Risk Management Plan (ADRMP). The purpose of
the ADRMP is to provide an equitable and consistent response to drought in Alberta.
As part of the 2002 ADRMP process, the Alberta government has announced a
disaster response program, the Farm Income Assistance Program (FIAP), to help
farmers deal with the crisis the current drought situation has created. Applications
under this program will be sent to participants of past FIAP programs, with new
applications being available at www.agric.gov.ab.ca or by calling the Rural Services
Division of the AAFRD. Minister McClellan also advised that the federal
government has announced that approximately $150 million will be available to
Alberta farmers, although a program to distribute this money has not yet been
finalized. The Alberta Drought Management Committee (ADMC) will be meeting
again to develop strategies and options, with the meeting minutes being sent to all
municipalities to keep everyone informed of new developments.
Recommend to accept and file.
20. July 17/02 Alberta Government News Release re: Farm Income Assistance
Program (FIAP)
A copy of the provincial government's news release providing information on FIAP
has been received. The 2002 FIAP program includes the following breakdown of
funding as well as information on how to apply for the program:
- $7.15 per acre for cultivated annual farm land
- $10.00 per acre for cultivated hay and pasture
- $4.00 per acre for fenced native forage
- $4.50 per bee hive
.??
- $100.00 per acre for perennial horticulture crops
For new applicants, those not claiming in 2001, forms may be obtained from the
AAFRD, Rural Services Division at 780-422-9167 or at www.agric.gov.ab.ca.
Producers who have used this program in 2001 will have pre-printed application
forms mailed directly to them.
Recommend to accept and file, with information being provided upon request.
21. July 9/02 Letter from Kevin Sorenson, M.P. Crowfoot re: Drought Disaster
Declaration by Kneehill County
A letter has been received from Kevin Sorenson, M.P. Crowfoot Constituency,
providing information on the federal farm aid package, offering $600 million across.
Canada for each of the next two years. He further reported this was not enough to
•
alleviate the very serious problems in the western provinces and offered assurance he
would continue to press the Libefal government to provide more help to save
Council/corrreport/2002 Page 5
CORRESPONDENCE REPORT
July 17 - August 20, 2002
agriculture in Western Canada. Enclosed was a copy of his letter to Minister Vanclief
regarding this matter.
Recommend to accept and file, with copies being provided upon request.
•
22. Aug 14/02 Letter from the AAMD&C re: Request for Member Assistance:
Impacts of the Drought
A request has been received from the AAMD&C for municipalities to supply any
"hard" information regarding the effects of the drought on local businesses and jobs,
school populations, call volumes for community distress lines, loss of farm families
or any other item felt to be relevant. The AAMD&C will then compile all this data,
and make use of it in their efforts to alert the media and provincial and federal
governments of the current crisis affecting all Albertans. The Prairie Association of
Rural Municipalities (PARM), collectively comprised of the AAMD&C, the
Saskatchewan Association of Rural Municipalities (SARM) and the Association of
Manitoba Municipalities (AMM) are currently seeking a meeting with the Federal
Minister of Agriculture, Lyle Vanclief, and the Secretary of State for Rural
Development, Andy Mitchell, to express the need for federal assistance.
0 Recommend this matter be referred to the Agricultural Service Board for input.
23. August7/02 Letter from Town of Three Hills re: 2002. Recycling Grant
Dan Tremblay, Operations Manger for the town of Three Hills, has written applying
for the County's 2002 recycling grant. He noted that this funding is crucial to keeping
the recycling facility available to the Kneehill area. Mr. Tremblay reported the town
of Three Hills had received $2,871.00 last year and hoped for this amount, or more if
possible, in 2002. Note: The County's Recycling Grant, Financial Policy 16-3, is a
grant of $1.00 per capita, based on the Kneehill County population to be provided to
those jurisdictions within the County actively involved in recycling programs. Should
any grant monies not be disbursed, any other jurisdiction in the County, actively
involved in recycling, can apply for these remaining funds to be disbursed prior to
year-end.
Recommend the County's Recycling Grant, based on the Alberta Municipal Affairs
1998 Official Population List, continue for 2002, with letters being sent to all urban
• jurisdictions within Kneehill County, inviting them to apply for consideration of
this grant.
24. July 23/02 E-mail from Diane Berreth, Wild Rose Economic Development
Corporation re: Business Attraction & Retention Program
Ms. Berreth has written thanking all the jurisdictions for submitting business lists and
providing an update on this project. She advised a draft submission for funding under d
the Rural Development Initiatives has been sent, and interviews are currently being
conducted with businesses within the region.
Recommend to accept and file.
25. Aug 13/02 E-mail from Diane Berreth, WREDC re: Business Attraction &
Retention Program Name Change
Ms. Berreth has advised that in response to a suggestion from the Rural Secretariat
that the name of this program be changed to have it not sound as narrow in focus, the
project has been renamed, Rural Diversification & Community Adaptation Plan. Ms.
CounciUcorrreport/2002
Page 6
L
CORRESPONDENCE REPORT
July 17 - August 20, 2002
Berreth has also requested letters of community support, basically stating this project
is an integral part of the community's long term adjustment strategy and plan. For
communities sending directors to the EDC meetings each month, it was requested the
letter of support confirm that part of the commitment to the project involves covering
the cost to send a representative to the monthly meeting, including the cost of mileage'-t-0-
and the per diem paid to the attending director. rn
?a.
Request Council direction regarding a letter of supportfor WREDCproject, the
Rural Diversification & Community Adaptation Plan.
/j
26. July 18/02 Cony of a Letter from the County of Newell No. 4 to the Honourable
Shirley McClellan, Minister AB Agriculture, Food & Rural Development re:
NRCB Review of Enforcement Order for Prairie Feeders (Bassano) Ltd.
The letter from Reeve Wayne Daniels, Reeve of the County of Newell, expressed
concerns regarding the NRCB process in the NRCB Review of an Enforcement
Order:
- lack of notification of a review of an enforcement order by a ratepayer. In checking
the Agricultural Operation Practices Act it was felt the intent of the legislation was
that a municipality is a directly affected party not only regarding the application
process but also regarding the review process resulting from applications.
- there are no provisions in the Act to notify a municipality of an enforcement order
review let alone to give the municipality the opportunity to participate in an
enforcement order review process. Reeve Daniels noted they were under the
impression the municipality would be informed and would be an important player in
the process and questioned if they had relied too heavily on good faith. J
- review panel made up of NRCB members not independent peers and a noticeable
bias shown
- quasi-judicial function not followed
Reeve Daniels questioned the practice of issuing enforcement orders to seasonal
feeding operations, noting this type of operation is a necessary and acceptable
agricultural practice in the County of Newell and should not be the type of operation
that was contemplated as needing strict monitoring when the new regulations were
put in place. He requested Minister McClellan seriously consider their concerns
Recommend this be referred to the Planning department.
27. July 18/02 M.D. of Rocky View - Economic Development Strategy
A copy of the Municipal District of Rocky View's Economic Development Strategy,
has been received from David Kalinchuk, Economic Development Manager. Mr.
Kalinchuk noted that as the M.D. of Rocky View's Economic Development Officer
he is actively involved with the Calgary Regional Partnership and other cooperative
regional initiatives throughout southern Alberta and will continue to maximize these
partnerships and the broad range of collective and collaborative efforts with their
urban and adjacent rural neighbours.
Recommend to accept and files, with this information available upon request
28. July 30/02 Thank You from Kneehill Watershed Advisory Council
A thank you has been received from Jeannette Walker, Watershed Coordinator,
thanking Kneehill County for their support of the June 7th, 2002 Hazardous Waste
• Round Up Day.
Recommend to accept and file.
CounciUcorrreport/2002 Page 7
CORRESPONDENCE REPORT
July 17 - August 20, 2002
29. July 8/02 Letter from Community Lottery Funds Coalition (CLFC) re:
Communities Initiatives Program
The CLFC has written providing their analysis of the provincial government's new
Communities Initiatives Program. Michael Phair, Chairperson of the CLFC
expressed thanks for the interest and participation in the campaign to restore the
Community Lottery Board Program. He further reported that while the CLFC is not
happy with the Communities Initiatives Program, it is their belief that at this point
they have done all that can be done and now it is time to step back and monitor the
new program to make sure grants are given fairly.
Recommend to accept and file.
30. July 24/02 E-mail from AAMD&C re: Tax Deferral on Breeding Livestock Sold
in 2002
Gary Sandberg, AAMD&C Communications Director, e-mailed a copy of the Federal
Government's announcement declaring all Alberta producers eligible for tax deferral
on breeding livestock sold in 2002. c
• Recommend to accept and file, with copies provided upon request.
31. Aue 7/02 Letter from the AAMD&C re: Fall Convention Display - Municipal
Success Stories
As a means of promoting greater awareness of the many good things that are
happening in rural municipal government, the AAMD&C would like to create a Local
Government Success Stories display at the upcoming 2002 AAMD&C Fall
Convention. The stories can be in any of the major municipal functional areas and
may involve new approaches to old challenges, successful resolution of long-standing
or new issues, entirely new concepts or simply subtle twists on existing approaches.
The only real qualifier is that the municipality and/or ratepayers have seen a
meaningful improvement in service, efficiency or effectiveness. A template was
attached to ensure consistency in the presentation of these success stories. Any
success stories are to be returned to the AAMD&C by October 25, 2002.
0 Recommend to accept and file.
32. Aug 7/02 Letter from the AAMD&C re: Farm Assessment Review
Mr. Hayden has advised that the results of the AAMD&C recent survey on Farm
Assessment results confirm the following:
- a concern with respect to the footprint model being proposed
- support for the AAMD&C's approach of offering conditional support for the MLA
Committee's recommendation (including the footprint model) provided that farmlan r
is exempted from education property tax and provincial funding is forthcoming to
deal with transitions costs related to implementation of the new farm assessment
system. C:5-0
Attached for further information was a copy of the survey results along with a letter
sent to MLA Committee Chair Richard Marz, outlining these results. Note: A copy of
this information has been given to Mr. Nedoshytko.
Recommend this matter be referred to Mr. Steve Nedoshytko, the assessor for
Kneehill County.
Council/corrreport/2002
Page 8
L
CORRESPONDENCE REPORT
July 17 - August 20, 2002
33. July 17/02" Letter from the AAMD&C re: Survey on Sand & Gravel Royalties &
Supplies
The results of the AAMD&C's recent survey on Sand & Gravel Royalties has been
received. It was noted that copies of this survey results report and all previous Itbi
AAMD&C survey reports are available on-line at www.aamde.com (in Members
Only area).
Recommend to accept and file.
34. July 10/02 Letter from the AAMD&C re: Financial Mannement Commission
A summary of the Financial Management Commission's report, calling for a
substantial overhaul of Alberta's financial management framework, has been
received, along with a comparison of how the Commission's recommendations relate
to the formal submission made on behalf of rural municipalities by the AAMD&C.
Recommend to accept and file.
35. July 10/02 Letter from the AAMD&C re: Survey on Funding of Street Lights
The results of the AAMD&C's recent survey on Funding of Street Lights has been
received.
Recommend to accept and file.
36. July 10/02 Letter from the AAMD&C re: Attendance of Law Firms at
AAMD&C Conventions
The AAMD&C has requested member feedback by completing a brief survey
questionnaire on the Attendance of Law Firms at Convention, and forwarding prior tt
August 2, 2002. ?-"
Recommend to accept and file, as the deadline for submissions has been missed
37. July 29/02 Letter from the AAMD&C re: Shipments of Hay from Ontario
The AAMD&C has advised the Thunder Bay Agriplex is collecting contributions of
hay from the Thunder Bay area farmers and working to identify trucking companies
willing to donate transportations services to Alberta. They are seeking assistance
from AB communities in helping to identify drop-off points and to oversee the
distribution of hay to farmers. The AAMD&C would like to encourage all members
in drought-affected areas to work through their Agricultural Service Boards to assist
the Thunder Bay Agriplex and any other similar initiatives aimed at delivering
donated hay to Alberta farmers. Note: Copies of this information given to Councillor
Holsworth and Mr. Bruce Sommerville. / // 5
Recommend this matter be referred to the Agricultural Service Board.
38. July 2/02 Letter from Alberta Municipal Affairs re: Footprint Concept
Proposed by the MLA Farm Property Assessment Review Committee.
Minister of Alberta Municipal Affairs, Guy Boutilier, has written addressing the
issues raised by Kneehill County regarding the Footprint Concept. He advised the
footprint concept is an assessment methodology that recongnizes changes and
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61
CORRESPONDENCE REPORT
July 17 - August 20, 2002
developments that have occurred in the agricultural industry and it is reasonable to
expect that methods of valuation must be adjusted to keep pace with the times. While
the province acknowledges that extra work will be required to implement this
concept, it was felt the additional workload will not be as onerous as what appears to
be envisioned by some municipalities and assessors. The department will prepare
• guidelines for assessors, develop the footprint rates to be used by assessors, and
distribute this information widely to all municipalities. The primary tasks in each
municipality will be:
- local assessors will need to visit each farm property to identify the type of
agricultural enterprise and estimate the number of farm animals or for operators such
as greenhouses, mushroom barns etc. determine the square footage of the enclosed
growing area
- Estimating the number of farm animals could be done in two ways, either by
manually counting them or by basing the estimate on husbandry housing standards for
that type of enterprise. These housing standards are endorsed by Alberta Agriculture,
Food and Rural Development.
- This information would then be entered into the municipal assessment
records and used in conjunction with the footprint assessment rate to calculate the
footprint assessment on the property ICY
- In the years after the footprint's implementation, assessors would update the
property data as they normally do through their annual inspection cycles.
He further advised the footprint approach is intended to be applied to all agricultural CC
sectors so that agricultural property is assessed in a fair and consistent manner. As
the province proceeds with the implementation process, municipalities will be advised
of steps they may take to prepare for the proposed changes. Note: A copy of this letter
was given to Mr. Nedoshytko.
Recommend this matter be referred to Mr. Steve Nedoshytko, the County assessor.
39. Long Range Planning Meeting - Dru Mohler, AB Municipal Affairs
Tuesday, September 18, 2002 at 8:30 A.M. has been tentatively scheduled with Dru
Mohler, for the second Long Range Planning Meeting.
b
Recommend alternate dates later in September be provided, as Mr. Kiviaho, the "
County Administrator, will not be able to attend if this meeting is held the week of September 16`h. aieADchp)
40. July 17/02 Letter from AAMD&C re: Proposal to Enhance LAPP to 2%
Accrual Rate
AAMD&C members have been approached by the Alberta Union of Public
Employees requesting support for a proposal to enhance the Local Authorities eC ?'
Pension Plan. Specifically AUPE has proposed increasing LAPP to a full 2% accrual
rate, from its current 1.4%. Preliminary information from LAPP indicates that current
contributions to the pension plan would need to be increased by 71 % in order to pay
the cost of increasing pension benefits to 2% accrual for future services only. If the
AUPE proposal were intended to apply to previous services as well, LAPP estimates
that pension contributions would need to be almost tripled. Based on the significant
cost of such contribution increases the AAMD&C Board of Directors has expressed
its formal opposition to the AUPE proposal.
Recommend to accept and file, with a copy of this information being provided to
Mrs. Lori Wildeman, payroll clerk.
11
Councilcorrreport/2002
Page 10
L.
CORRESPONDENCE REPORT
July 17 - August 20, 2002
41. July 8/02 Letter from LAPP re: 2% Accrual Rate Defined Benefit Plan
The Alberta Union of Provincial Employees have stated their support to an increase in
the LAPP pension to a fall 2% accrual pension, and have requested some LAPP
employers to consider this request and respond to AUPE. In response to the numerous
requests from employers for information to assist them in providing a response to
• AUPE on this issue, LAPP has written providing information on the history of
contributions and benefits, current contributions and surplus and the probable impact
of a 2% benefit. An increase for all service, including active members, excluding
deferred members and existing retirees would result in an increase in total
contribution of 27.4% (triple the current 9.8% contribution, with contribution rates
having to increase by about 176% over their current levels). If the increase was
restricted to only future service, this would result in an increase in total contribution
of 16.8% (with contribution rates having to increase by about 71 % over their current
levels). The LAPP Board has advised that a change of this magnitude would only be
undertaken by the Board after extensive analysis and consultation with stakeholders
and has requested that if any employers are responding to AUPE, that a copy of the Cc
response be sent to the Board in order that they can understand their stakeholders' j
positions on this issue. ,':-
Recommend to accept and file, with a copy of this information being provided to
Mrs. Lori Wildeman, payroll clerk.
0
42. July 23/02 Letter from Jubilee Insurance Agencies re: Deductible Limits
Jubilee Insurance has advised that effective July 1, 2002, the deductible limit on the
Property and Heavy Equipment renewal has been changed to $5,000.00 per
JI'
occurrence. 0 y
Recommend this be referred to the County's Accountant, Mrs. Terry Nash.
43. July 18/02 Letter from Construction Alberta re: Report for the AAMD&C Fall
Convention
A request has been received for editorial comments outlining the progress made
and/or obstacles faced by the individual Municipal Districts and Counties, for the
upcoming report for the AAMD&C Fall Convention.
Recommend this matter be referred to the Public Works Superintendent, Mr. Rob
• Mayhew.
44. July 12/02 Letter from Alberta Children's Services re: 2002 Family and
Community Support Services (FOSS)
Notification has been received that Alberta Children's Services has authorized an
extension for the spending and reporting of the 2002 FCSS funding increase over 2
years. The 2002 Annual FCSS Program Report and an Addendum will be mailed in
November 2002 and by completing these forms municipalities will be able to defer
any provincial surplus from the additional dollars received, but not expended, to thel (f,,?
year 2003, for this one year only. C C 5 f
Recommend this matter be referred to the Kneehill Regional FCSS Director, Ms.
Shelley Jackson.
• 45. Kneehill Ambulance Society Thank you
The Community Lottery Board has received a thank you from the Kneehill
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CORRESPONDENCE REPORT
July 17 - August 20, 2002
Ambulance Society for the donation of $5,823.82.
Recommend to accept and file. c?'
•
46. Carbon 4-H Shadow Riders Thank You
The Community Lottery Board has received a thank you from the Carbon 4-H
Shadow Riders for the $500.00 grant towards the construction of jumping equipment.
Recommend to accept and file.
47. Rural Garbage Pick-Up Information
In response to a request from Councillor Crawford, information regarding the
Mountain View Regional Waste Management Commission, providing rural garbage
pick-up was obtained and copies given to Councillors' Crawford and Holsworth.
0
Recommend this matter be referred to the Waste Committee, consisting of
Councillor Holsworth and alternate representative Councillor Crawford.
48. Aug 13/02 E-mail from Merl and Maureen Arvidson re: Donation Policy
An e-mail has been received from Merl and Maureen Arvidson inquiring about the
County's policy regarding provincial competitions. The Arvidson's reported that last C.
spring a request for financial support for the Midget Hockey team traveling to
Provincials in Edson was refused with Council explaining they were in the process of
developing policy. It was noted the Three Hills Capital reported a $100.00 donatio
had been given to a basketball player attending the 2002 Summer Games.
Request Council direction regarding this matter.
S
49. Aug 9/02 Letter from the Acme Red Sox Midgets re: Donation Request
A request has been received from the Acme Red Sox Midget AA Baseball team for a CM ro
donation to help offset the costs of traveling to Maple Ridge, B.C. to attend the
Western Canadian Championships on August 16th to 19th. This team has won the 1 • ti
Alberta Midget AA Baseball Provincials and will now be representing the Province of
Alberta.
Request Council direction regarding this request.
0
50. AuL112/02 Cony of Letter from the Town of Three Hills to the Marigold Libra
System
As a courtesy, the town of Three Hills has forwarded a copy of the letter recently sent
to the Marigold Library System, regarding the way Marigold structures the funding
for its member libraries. Mr. Ramsden reported the town will be meeting with
Rowena Lunn on August 13th to discuss Marigold's funding structure, but not the C9
question of the County's membership. p?? r`'" b
S q
Recommend to accept and file, with copies provided to all Councillors prior to the (-'U-ni
September 24, 2002 appointment with representatives from the Marigold Library
System.
Council/corrreport/2002
Page 12
L.
CORRESPONDENCE REPORT
July 17 - August 20, 2002
51. Aug 8/02 Request for Alley Access
William & Sharon Westgate and Len & Marion McArthur have written requesting
that a west alley access from Queen's Avenue in Huxley, be constructed, as shown on
an attached map. The request noted that they do not require that the alley be built up
and graded to alley specifications- only that a west access be provided for vehicles
and R.V.'s. The current condition of the alley permits property owners to easily
maintain their respective portions. A further request was made for the County to
consider the possibility of installing a fully functional sewer system eliminating the
need for individual septic tanks.
Recommend this matter be referred to the Public Works Superintendent, Mr. Rob
Mayhew.
52. Invitation to Attend the E-911 User Group Meeting
An invitation has been received to attend an E9-1-1 User Group Meeting planned for
Wednesday, September 11, 2002 from 11:00 A.M. until 2:00 P.M., at the Snell
Gallery of the Red Deer Public Library. A RSVP by September 4, 2002 has been
requested.
e
Recommend this invitation be referred to the Fire & Disaster Coordination, Mr. ms (
• Randy Tiller.
53. Aug 3/02 Letter from Alberta Municipal Affairs re: Electronic Tendering
Survey 2002
Alberta Corporate Service Centre, on behalf of Alberta Municipal Affairs, is currently
updating information regarding the procurement activities of involved entities. It was
,
requested this survey be completed prior to August 15, 2002. 4 ?
Recommend this survey be referred to the Public Works Superintendent, Mr. Rob
Mayhew for completion.
54. Aug 6/02 Letter from the AAMD&C re: Resolutions Committee - Fall 2002
Convention
The AAMD&C has advised Reeve Hoppins that he had been nominated as a member
of the Resolutions Committee for the Fall 2002 Conventions and extended an
is invitation for him to join this Committee. On August 13/02 Reeve Hoppins
responded that he would be honored to serve on this Committee.
Recommend to accept and file.
55. The Canadian Payroll Association(CPA) Corporate Membership Application
A request has been received from Mrs. Lori Wildeman for Council to consider CPA
membership, for the annual fee of $176.55, including GST. Some of the advantages
of belonging to this association include: professional development seminars, Dialogue
magazine providing news to solve payroll problems, and a Payroll Info-Line. The
CPA has more than 8,900 members and delegates in Canada and abroad and is
recognized as the pre-eminent source of knowledge and information for anyone who
administers a Canadian payroll. Mrs. Wildeman would like to enroll in the CPA's
Payroll Courses to obtain professional certification in the Payroll Management
® Certification Program (PMCP): Level 1-Payroll Administrator. Membership in the
CPA also reduces the cost of these courses. Mrs. Wildeman also requests approval
from Council to be reimbursed for mileage as this course is held at Mt. Royal College
Council/corrrepord2002 Page 13
CORRESPONDENCE REPORT
July 17 - August 20, 2002
in Calgary once a week for a sixteen-week duration. AV C ; , p Q
Recommend Kneehill County apply for membership with the Canadian Payroll
Association, for the cost of $176.55 including GST. Request Council direction
regarding reimbursement of mileage costs incurred by taking the Payroll
• Management Certification Program Level I Payroll Administrator course. CG• fl
56. Aug 13/02 Letter from Keystone Environmental Inc.re: Proposal for Phase III
Assessment at Lot 1-2, Block 2, Plan 5050 AK Swalwell (Site 9297)
Keystone Environmental has agreed to provide Kneehill County with a proposed
work plan and cost estimate for the completion of a Phase III Assessment on the
above site, prior to August 31, 2002, in order to meet the deadline for the
Underground Tank Remediation Grant of $95,000.00. Keystone Environmental
advised Mrs. Wildeman the preliminary findings on this site indicate it to be a non-
trivial site which has contamination spread to the public road and adjacent properties,
which could require intensive clean-up and costs.
Recommend this be referred to Mrs. Wildeman, to report to Council upon the
receipt of the work plan and cost estimate for the clean-up of this property.
•
57. Aug 12/02 Request from Deanna Keiver re: Fees for Introduction to Land Use
Planning Course
Ms. Keiver has requested Council consideration of deviating from the In Service
Training Policy 7-3-2, by paying the registration fee of $410.00 for the Local (Y?
Government Course - Introduction to Land Use Planning prior to her taking the
course. Ms. Keiver has requested this due to the recent drought and the cost of the
course, and has advised she would be more than willing to sign an agreement that D. for some reason she failed to complete this course, she would reimburse the County
for this expense.
Recommend the Employee In Service Training Policy 7-3-2 be waived in this CD010
situation, and the County submit the $410.00 registration fee for the Local
Government Course - Introduction to Land Planning, with an agreement being
signed by Ms. Keiver stipulating should she not complete the course, she provide
reimbursement in full to the County.
58. Aug 8/02 Copy of Letter from Myron Thompson to Infrastructure Canada-
Alberta Program re: Kneehill Regional Water Line
A copy of the letter of support provided by Myron Thompson, M.P. Wild Rose , ?Q
Constituency to Infrastructure Canada-Alberta Program for the Kneehill Regional o '
Water Line. l)L ro
Recommend to accept andfile.
59. Torrington Old Tvme Music Festival - Aug 15-18, 2002
The Planning Department has sent a letter to the organizers of the Old Tyme Music
Festival advising that as there is no Development Permit for this annual event, and
due to the time constriction and the inability to permit the above event, it will be held
solely at the risk of the Old Tyme Music Festival. Enclosed was a copy of the
Concert Bylaw No. 1291, containing the information, which must be provided to the
Development Officer with a Development Permit Application 120 days prior to the
event. This letter further advised, as per this bylaw, if an Old Tyme Music Festival i (/E)
c ,\
Council/corrreport/2002 Page 14
CORRESPONDENCE REPORT
July 17 - August 20, 2002
held in 2003, and a permit is not obtained, a fine will be issued.
Recommend to accept and file, as information only. I
is 60. Meeting Minutes
Health Authority 5 - Minutes of the May 22, 2002 meeting held in Drumheller have
been received. ,
Recommend to accept and file.
fr1?)lq
Barb Long, ecutive Secretary
I*
•
Council/corrreport/2002 Page 15
PENDING FILES AS AT AUGUST 20, 2002
1. Ed Dunay Legal Matter - May/01 Council declined conciliation. Going forward
with investigation by Alberta Human Rights Commission. July 16/02 Council
Meeting Mrs. Deak reported receipt of a copy of a letter from Brownlee Fryett to
the Human Rights Commission requesting an update on this matter. Agenda Item
on Aug 20/02 Council Meeting.
2. Three Hills West Water Group (formerly referred to as the Equity Water Project-
Phase II) - July 3/01 a list of 21 names of individuals interested in having a water
distribution line installed west of Three Hills was received from Bruce & Tracy
Toews. July 26/01 Letter sent to Tracy Toews giving Kneehill County's Public
Utility Policy and Guidelines for Future Water Systems. August 27`h, 2001
Councillors Hanger and Vetter and Jennifer Deak met with the town of Three
Hills. Aug 28/01 Council requested Lonnie McCook provide information
regarding the size of pipe, storage system, lines and estimated volume of water, to
Jack Ramsden, Town Manager, as soon as possible. Nov/01 Ian Martens
compiling information to be given to the town of Three Hills. Jan 29/02 Water
Committee meeting with PFRA to discuss options. Feb 25th & Mar 21St,
information obtained from PFRA regarding both a constant flow and a pressure
system, was forwarded to the Equity Group for their information and review. (I.
Martens has file). May 14/02 Three Hills West Water Project delegates met with
Council. Council approved a motion to support in principle the Three Hills West
• Water Group and recommended the following: The water group complete the
ICAP application in its entirety, supported with all necessary documentation then
return to the County for signatures; collect and retain on behalf of the potential
users of this proposed line, a $1,000.00 deposit per user. A meeting with the
County's Water & Utility Committee and the Three Hills West Water Group has
been scheduled for Friday, June 14th at 10:00 A.M. July 4/02 the ICAP
application completed and sent in. June 25/02 request for Kneehill County to
provide the funding for the landowner portion of the project currently being
discussed by Council.
3. Fire Bylaw - Apr. 17/01 Copy of Draft Fire Bylaw sent for legal opinion. June
5/01 Legal information received from Brownlee Fryett regarding the proposed
Fire Bylaw. Referred to Mr. Tiller and Mr. McCook. July 24/01 Mr. McCook
reported the second draft (with recommended changes) has been sent to Brownlee
Fryett for another reading and will then be presented to Council. Sept 11/01 Final
draft forwarded to Brownlee Fryett. Feb 8/02 Follow-up letter sent to Brownlee
Fryett requesting this matter be addressed. Feb 13/02 Letter from Brownlee
Fryett advising the draft bylaw would be reviewed during the week of Feb 18/02.
Feb 21 /02 Joanne Klauer of Brownlee Fryett, provided updated comments
regarding the County's proposed Fire Bylaw - referred to R. Tiller and the Fire
Committee (on the agenda for the April 10/02 meeting). Apr 23/02 Mr. Tiller
discussed draft Fire Bylaw with Council and it was referred back to the Fire
Committee for review and completion.
4. Golden Hills School Division - Torrington School Playground Site - March 2000
Kneehill County waived costs for subdivision of this site in exchange for the
School Board donating the playground and ball diamond area to the County for
use by the citizens of Torrington. This title was never transferred. June 27/01
Letter sent requesting Golden Hills School Division proceed with this land
transfer. July 9/01 Letter received from Golden Hills committing to the transfer
of this parcel with the understanding it will be made available for community use.
Aug 7/01 Letter from the County agreeing to this stipulation and requesting they
go ahead with the transfer. Dec 4/01 Letter sent to Golden Hills providing a
Letter of Authorization acknowledging the County is aware the legal
representatives handling the transfer act for Golden Hills School Division and not
Kneehill County in this matter. Jan 24/02 Mr. Gaudet called Mrs. Deak and
advised the Letter of Authorization no longer valid, and was given the name of
the County's lawyer, Glen Scott, Brownlee Fryett. Apr 3/02 Mr. Gaudet advised
he would check with their legal representatives to obtain information on the status
of this transfer.
5. Long Range Planning Meeting - Feb 12/02 Council approved the E.C.
recommendation that Dru Mohler, Facilitator for AB Community Development,
Minbus/pendrpt20011113
PENDING FILES AS AT AUGUST 20, 2002
provide a follow-up presentation to the January 7th Long Range Planning meeting,
giving suggestions on how to refine the results from this meeting into a workable
business plan, at a later date. On agenda for August 20, 2002 Council meeting for
selection of a meeting date.
6. Golden Hills School Division - Former Torrington School Playground Equipment
- Sept 11/0 1 Letter from Golden Hills advising the playground equipment at this
• location could not be salvaged and was placed into the Three Hills refuse site for
disposal but in order to support a playground for the children of the Torrington
community, a resolution was passed allocating $5,000.00 towards the purchase of
equipment. Sept 20/01 Mr. McCook requested to determine the requirements of
the $5,000.00 towards the purchase of playground equipment. Dec 17/01 Letter to
Golden Hills advising this money would be requested upon finalization of the
land transfer of the former playground site to the County. Apr 23/02 Mr. Gaudet,
Secretary Treasurer of Golden Hills to check with legal representatives to
determine status of the land transfer. June 6/02 Message left for Mr. Gaudet to
update on this situation. July 15/02 Left another message for Mr. Gaudet.
7. Rave Bylaw - May 22nd, 2001 the MPC moved to table the proposal for a Rave
Bylaw until a member of the RCMP could meet with Council. June 5/01 A copy
of the County's existing Concert Bylaw was sent to Corporal Kowalczyk, RCMP
Detachment Commander, for review and comment, along with a request to meet
with Council on July 24th, August 14th or 28th. Apr 9/02 Council referred
Wheatland County's Extended Dance Bylaw to the MPC to be reviewed with the
• Kneehill County's concert bylaw in mind and to advise if changes need to be
made. June 6/02 Checked with Ms. Reimer who advised this issue has been
referred to the MPC but no decision has been made to date.
8. Trochu Fire Hall Site Environmental Study - Dec/2000 An Phase III
Environmental Site Assessment was conducted at the Trochu Fire Hall site by
Alberta Environment. Feb 13/01 Advised the provincial government would be
responsible implementation of recommendations. Jan 23/02 Mrs. Deak received a
call from Sean Quinn ( 297-5184)of AB Environment advising Jerry Babish
would be looking after the Risk Management Environment Plan for this site. To
date no information has been received from AB Environment. June 7/02 Called
and left message for Mr. Quinn to call to provide information on this matter. July
19/02 AB Infrastructure - Property Development advised a Mr. Param Sekhon at
297-5100 handling. July 19/02 Mr. Sekhon called to advise no answer from AB
Environment. Aug 14/02 Sean Quinn called to provide update on this matter. The
Phase III Environmental Site Assessment completed and he has been assigned this
matter. Mr. Quinn has requested the consultant to re-submit the risk assessment
of the site as he was not satisfied with the original submission. Mr. Quinn
advised he would contact the County as soon as this has been received.
• 9. Linden Rubble Pit - Feb 7/02 Letter from Linden advising they were opposed to
having their hours of operation changed so that the site would be closed on
Saturdays and alternately open on Fridays in order that the Schmautz site hours
could be expanded to include Saturdays. A meeting was requested to discuss this
matter and the expansion of the Linden landfill to again include a rubble pit. A
meeting was held on May 13/02 with Ian Martens, Councillors Holsworth &
Wittstock and representatives from Linden. May 14/02 Councillor Holsworth
reported on this meeting to Council providing a copy of a July 19/99 letter from
the County to the village of Linden advising that when the Linden rubble pit was
full, rubble would be accepted at the Schmautz Waste Disposal Site. At this time
garbage is accepted at Schmautz only from County residents, not the urban
municipalities. Councillor Holsworth recommended that something needed to be
done regarding the Linden Rubble pit as soon as possible. Discussed at Council
on July 16/02 and a new employee was hired on July 17/02 to manage the Linden
Rubble Pit. Mark Blackburn will now be handling the Schmautz Waste Disposal
Site on Wednesdays and Fridays, and working for the Public Works Department
• the balance of the week. RECOMMEND TO FILE.
10. Torrington Water Concern - May 31/02 Letter received from Ms. Laural Kurta
requesting compensation for costs of purchasing water and juice and for laundry
replacement, due to the poor condition of the water in Torrington while the
hydrants were being flushed. June 25/02 Motion from Council to provide
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PENDING FILES AS AT AUGUST 20, 2002
compensation in the amount of $100.00 for her inconvenience, subject to the
signing of a release form. July 8/02 Letter and Release Form sent.
11. Sunnyslope 100th Anniversary - Request received to mark this anniversary by
plaque and highway sins. May 28/02 Council moved a plaque be presented in
recognition of the 100t anniversary. June 10/02 Letter sent requesting details
regarding date and time this presentation should be made.
12. Environmentally Sensitive Areas (Confined Feeding Operations) - Due to the
province taking over the handling of the CFO's, it was decided to re-address the
County's Municipal Development Plan, to ensure certain areas were protected.
June 11/02 Ms. Reimer, former Development Officer for Kneehill County, made a
presentation to Council on possible areas within the County. June 21/02 Ms.
Reimer agreed to represent the County at the October 15/02 Public Hearing/Open
Hours to present the Environmentally Sensitive Areas. Agenda item for Aug
20/02 Council Meeting.
is
Minbus/pendrpt20011113
L
i
PENDING FILES AS AT AUGUST 20, 2002
UPCOMING DATES
August 20, 2002 Kneehill County Council Meeting
Kneehill County Council Chambers 8:30 A.M.
• Public Hearing SE 8-29-21 (John Tieken)
Kneehill County Council Chambers 10:00 A.M.
August 21, 2002 FCSS Meeting
Kneehill County Council Chambers 7:00 P.M.
August 23, 2002 CAAMD&C Director's Meeting
Kneehill County Council Chambers 10:00 A.M.
August 27, 2002 Municipal Planning Commission Meeting
Kneehill County Council Chambers 8:30 A.M.
Kid Sport Meeting
Kneehill County Office 7:30 P.M.
September 10, 2002 Kneehill County Council Meeting
Kneehill County Council Chambers 8:30 A.M.
September 11, 2002 Seed Cleaning Plant Meeting
Kneehill County Council Chambers 7:30 A.M.
September 18, 2002 Long Range Planning Meeting - Dru Mohler
Kneehill County Council Chambers 8:30 A.M.
September 24, 2002 Kneehill County Council Meeting
Kneehill County Council Chambers 8:30 A.M.
Marigold Library Presentation - 1:00 P.M.
0
Minbus/pendrpt20011113
ADMINISTRATOR'S REPORT
July 17 - August 20, 2002
January 1, 2002 Balance Forward $ 0.00
Feb 19/02 Staff Coffee meeting to meet new PWS (Three Hills Bakery) 31.56
• Feb 21/02 Ratepayer Open House/Reception 130.56
Feb 26/02 Ron Nickel Photography - Council Photo 416.23
Mar 22/02 Employee Day - luncheon 400.00
Jun 19/02 Kneehill County Golf Shirt to Robert Parks, HTE/MicroAge
for exceptional work re: computer update 46.81
Jun 28/02 CAAMD&C Special Meeting - pastries 11.97
Jul 12/02 Employee golf Tournament _ prizes 359.49
July 12/02 Employee Golf Tournament - lunch, water, green fees, supper 1837.50
BALANCE $ 3,234.12
1. August 12, 2002 - 200 County pins given to the Acme Red Socks Midget AA
Baseball team for distribution at the Western Canadian Finals in Maple Ridge, B.C.
on August 15- 18, 2002.
2. Notice of the October 8, 2002 Kneehill County Tax Sale has been printed in the
Alberta Gazette, Part I, July 31, 2002.
3. A fax has been received from Ponoka County reminding all CAAMD&C members of
the August 23, 2002 Directors meeting commencing at 10:00 A.M. at Kneehill
County.
4. Mrs. Deak, former CAO has provided an update on the FOIP investigation. On July
24/02 she spoke with Catherine Taylor who advised she has reviewed the information
and it was clear from this information the documents under investigation were not
released under the FQIP request. She also requested the documentation on the
follow-up referred to in our letter and said she would be speaking with Kneehill
Ambulance and Rinus Onos. Ms. Taylor further advised her report would be sent to
the County (only if the investigation goes into an inquiry will it be disclosed who
initiated the complaint against Kneehill County). Mrs. Deak, as the FOIP person has
requested a copy of Ms. Taylor's report.
5. In response to a July 30/02 request from the Carbon Lions club, Mrs. Deak provided a
letter of, support, in principle, of the Carbon Lions Golf Course project and their
application for funding under the CFEP initiative.
6. A thank you has been received from Alberta Community Development, Community
& Citizen Services Sport and Recreation Branch, for sending in the 2002 Municipal
Recreation Tourism Areas Program grant for Keiver's Lake and Torrington
Campground
7. A thank you has been received from Infrastructure Canada - Alberta Program for
submitting the application for the Rural Municipal Green Project component of this
program prior to the July Stn deadline. A copy of this letter was provided to the
Public Works Superintendent.
8. The Alberta Drought Management Committee (ADMC) has forwarded the July 16/02
meeting minutes. Copies have been provided to all of Council.
9. The Workers' Compensation Board has written advising Kneehill County has been
automatically re-registered into the Partners in Injury Reduction (PIR) program for
2003 and future years. A copy of this notification was given to Miles Maerz and Lori
Wildeman, the County's safety representatives.
CORRESPONDENCE:
1. Jul 4/02 RC#0049768 AB Finance - $279.00 - Fines Distribution.
2. July 15/02 RC #0049789 Fines Distribution - $100.00 - June 2002 error.
3. June 24/02 RC #0049911 Hearthstone Payment - $10,750.00
4. July 25/02 RC #0050019 AB Infrastructure - File 77396 - $13,272.42 and ASB Grant in
the amount of $74,415.00
5. August 9/02 RC #0050147 Fines Distribution - $800.00
6. *July 10, 17, 24, 31 & August 7/02 Contact newsletter
7. *June 27 & July 25/02 AAMD&C Executive Meeting Highlights
8. August 1/02 MuniMall newsletter.
Minute/adminreport2002doc
ADMINISTRATOR'S REPORT
July 17 - August 20, 2002
9. July 12,26 & Aug 2&9/02 Armet newsletter.
10. July 17, 24, 31 & Aug 7/02 Ken Nichol Weekly Report from the AB Legislature.
11. 2002 Stars of the Millennium- Volunteer Awards- 2002 Nomination Form &
• Requirements
12. Jul 17/02 Ministerial Order 412002 Fire Control Amendment Order, July 17/02
Information Bulletin on fire Bans (copies to Randy Tiller).
13. Municipal Safety News newsletter
14. July 2002 Brownlee Fryett newletter
15. June 2002 Breaking Down the Barriers newsletter (AB Transportation)
16. June 14/02 AMBH Transition Points newsletter
17. Summer 2002 Sport & Recreation newsletter
18. July 2002 Notebook newsletter (RDC)
19. Fall 2002/Winter 2003 U of A Faculty of Extension Professional Development
Certificate Program
20. Summer 2002 Connections newsletter.
21. Camping Canada - RV Lifestyle Magazine
22. Employment opportunity - County of Newell - Asst. Agricultural Fieldman
23. Employment opportunity - County of Newell - Manager Financial Services
24. Employment opportunity - Town of Stettler- Director of Parks and Leisure Services
25. Seminar advertising - Payroll Management in Alberta - Sept 19/02 Calgary
26. Seminar advertising - What You Need to Know About Public Records and Open
Meetings in Alberta - Sept 25/02 Calgary
27. Workshop advertising - Marketing for Profits - Sept 9/02 Calgary
28. Conference advertising - Recycling Council of AB Conference and AGM - Oct.2-4
Kananaskis
29. Advertising - Nu-Era Record & Management Consultants Ltd.- information management
30. Advertising - Pommen Group - strategic management consulting and problem solving
31. Advertising - Dell sales catalogue
32. Advertising - Dickson Monitoring Solutions catalogue
33. Advertising - GNOSIS Information Systems - Document imaging software info
34. Advertising - ARA Engineering Consulting Engineers
35. Advertising - Progress Land Services Ltd - land consulting firm
36. The Capital newspaper - July 10,17,24, 31 & Aug 7 & 14/02.
37. Strathmore Standard -July 11,18,24/02.
38. The Drumheller Mail -July 10,17,24/02.
39. The Valley Times - July 16,23,30 & Aug 6, 3/02.
40. Journal of Commerce - July 22 & Aug 12/02
41. The Alberta Gazette - July 15 Part I & Part II / July 31 Part I & Part II
DEVELOPMENT PERMITS/HOME OCCUPATIONS:
1. Atkinson, Marlene NW 22-31-25-W4
Sewing alteration home occupation
2. Eitzen, Kerry & Ingrid SW 4-30-25-W4
20' x 36' addition to residence $60,000.00
3. Fobes, Rick SE 7-33-25-W4
1974 mobile home $18,000.00
4. Gieck, Randall NE 12-29-22-W4
26' s 32' carport $15,000.00
• 5. Knudsen, Donald NE 10-34-22-W4
40' x 60' pole building $18,000.00
6. Penner, Dorothy SE 16-31-26-W4
Mobile home for farm help $8,000.00
Minute/adminreport2002doc
2
PWS Report August 20, 2002
Robert Mayhew
OLD BUSINESS
1. Construction Update: Construction is completed Bauer, Grainger, Penner Projects, still
some cleanup and fencing to be completed.
• 2. Chip Seal started: Base repairs started on the August 17 and continuing on, chip seal to
follow.
3. Dust Control Program: Complete - waiting for invoicing from Western Road
Management.
4. Gate pulled on the Lowen/Braaz access as requested.
5. Water restrictions placed on Swalwell, Torrington and Huxley.
Ian Report.
Swalwell - Water level to recover.
Torrington and Huxley had chlorine fluctuations.
This restriction to be in effect until the end of August.
6. Request approval to implement tipping fees at the Kneehill County Recovery Site
similar to those charged at the Three Hills Transfer Site.
• '' /2 ton - $5.00 1 ton - $10.00
single axle - $15.00 tandem axle - $20.00
Need clarification of who pays these rates - non residents.
NEW BUSINESS
7. Request for Proposals:
Road Study -
Water/Wastewater Study -
8. Signed agreement with A.T. & U. to blade Park roads, the Buffalo Jump Road and
Tolman east and west. - These roads are closed in winter. We were asked to give a price
on graveling as well but declined.
9. Road Construction Projects for 2001 Advertised in the Capital. Have received
is complaints of very poor crop growth on road construction areas.
10. Request for STOP sign at corner of 34-0 and 26-1 near Wimborne Gas Plant.
a Rob Mayhew Public Works Superintendent
i
Swalwell Water Report
Timeline:
July 19, 2002
Reservoir level: very low
Well level: 31.4 meters
Corrective Action: Closed Bulk Water
August 15, 2002
Reservoir level slowly raised averaging 13-15 m3 per day.
(Reservoir Storage capacity: 454 m3)
July 29, 2002
Reservoir level:
Well level:
Corrective Action:
August 1, 2002
• Reservoir level:
Well level:
August 9, 2002
Reservoir level:
Well level:
65 percent full
31.4 meters
Outside water restrictions
No watering from 8:00am to 8:00pm
100 percent full
28.6 meters
100 percent full
18.9 meters
Water usage has dropped significantly with the water restrictions.
I recommend that Kneehill County keep the restrictions in place until the end of
August. The bulk water could also be opened at that time but recommend the
water be only for human consumption.
C
KNEEHILL COUNTY
Month ly Budget Comparison Report
August 15, 2002
REVENUE ACTUAL BUDGET OVER
(UNDER)
• General Revenue Taxes 10,188,775.57 10,184,322 4,454
General Revenue GIL 3,837.26 3,838 -1
General Revenue Own Funds 151,653.66 475,000 -323,346
General Revenue Prov Grants 16,481.00 20,608 -4,127
Administrative 11,908.40 11,600 308
Assessment 5,125.00 0 5,125
Fire Protection 2,000.00 2,400 -400
Disaster 6,000.00 15,000 -9,000
By Enforcement/Radio 792.00 8,700 -7,908
Bridge Inspection 90,000 -90,000
Transportation 629,670.65 1,353,557 -723,886
Water 49,453.12 64,947 -15,494
Sewer 4,916.83 4,917 0
Garbage 4,573.94 4,000 574
FCSS 171,274.00 284,249 -112,975
KCRP 33,750.00 165,493 -131,743
Cemetery 3,400.00 1,800 1,600
Planning 34,683.46 55,100 -20,417
ASB 145,025.60 184,965 -39,939
Land Resale 0.00 0 0
Recreation 7,774.20 18,800 -11,026
•
Fiscal Services From Continge 0.00 0 0
TOTAL REVENUES 11,471,094.69 12,949,296 -1,478,201
EXPENDITURES ACTUAL BUDGET OVER
(UNDER)
Requisitions 1,954,467.57 3,889,852 -1,935,384
Legislative 91,381.90 240,900 -149,518
Administrative 422,326.08 765,780 -343,454
Assessment 35,234.13 102,900 -67,666
Fire Protection 91,968.45 336,735 -244,767
Disaster 1,316.19 6,000 -4,684
Ambulance 88,881.38 88,079 802
Radio/Bylaw Enforcement 6,782.21 20,700 -13,918
Bridge Inspection 107,059.48 255,250 -148,191
Transportation 1,455,720.17 5,798,249 -4,342,529
Water 25,139.64 72,389 -47,249
Sewer Services 9,537.52 50,150 -40,612
Garbage Services 157,541.62 255,609 -98,067
FCSS 117,549.47 284,249 -166,700
KCRP 80,606.54 165,493 -84,886
Cemetery 6,285.07 24,950 -18,665
• Planning 48,668,41 92,230 -43,562
ASB 166,646.17 308,000 -141,354
Land Resale 0.00 0 0
Recreation 115,608.41 186,575 -70,967
TOTAL EXPENDITURES 4,982,720.41, 12,944,090 -7,961,370
(SURPLUS)IDEFICIT -6,488,374.28 -5,206 -6,483,168
to MONTH..YBUDGET 8/15/02
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KNEEH/LL COUNTY
• EANKRECONC/L/AT/ONASAT?UNE30TH, 2002
OUTSTANDING CHEQUES
PAYROLL CHEQUES
CK# AMOUNT CK# AMOUNT CK# AMOUNT CK# AMOUNT CK# AMOUNT
3362 30013.50 11482 70.00
3363 I 2759.58 11497 390.00 TT
3364 ! 2777.69 11652 924.48
3365 II 2962.89 11696 13.79
3366 3030.82 11730 35.00
3367 1 3194.33 11755 1,230.50
3368 3019.01 11803 32.10
3369 2649.92 12010 32,500.00
3371 1182.02 12012 1,088.19
3372 1 2582.30
3373 3095.66
3370 2699.22 12011 4,494.00
3374- I 2502.58
•
3375 ! 2825.52
3376 2599.67
3377 2519.06
3378 ?j 2546.12
3379 902.58
3380 2754.88
3381 1 2519.84
3382 I u 2375.42
3383 1921.54
3384 I 1831.66
3385 11 1459.48
33 -jj 1803.31
3387 1598.18
3388 1898.58
3389 1832.32 -??
3390 ! 1694.80
339- I
3392 !
3393 I 1467.22
1742.58 T T-
1635.76
_
3394 T
165862 T
3395 ?I 936.04
3397 !! 494.66
103487.36 40778.06 0.00 0.00 0.00
•
TOTAL OUTSTANDING PAYROLL CHEQUES 103,487.36
TOTAL 0 JTSTANDING GENERAL CHEQUES 40,778.06
TOTAL 144,265.42
OUTSTANDING LOANS $ 0.00
CASH ON HAND DEPOSITED $ 44,772.62
S .!EMITTED TO COUNCIL THIS 0 DAY OF _ Pua,(45-7 2002
REE\ C
Ju1028/14/( 2
As At July 31st, 2002
Page 1
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Date Certificate Rate % # of Days
Number Invested
24-Jul-;2 77 3 30
25-Jul-:;2 78 3 30
I
27-Jul-i)
2 79 3 30
KNEEHILL COUNTY
TERM DEPOSITS
31-Jul-02
Amount Maturity Date Current Year Interest Due Cashed
Invested Interest on Maturity In/Reinvested
1,800,000.00 23-Aug-02 4,438.36 4,438.36
3,000,000.00 24-Aug-02 7,397.26 7,397.26
2,000,000.00 26-Aug-02 4,931.51 4,931.51
6,800,000.00 16,767.12 16,767.12
""Interest paid on date deposited but not on date it matures.
• I
F
40
•
JuI02TERM 3 8/14/02
KNEEHILL COUNTY COUNCIL MINUTES
September 10, 2002
Mr. Christie and Mr. Guard left the meeting at 1:53 P.M.
Council commented on the impressiveness of this committee raising $694,000.00 through REF'D TO PWS FOR
fund raising and donations. SCHEDULING
• Councillor Woods moved a letter be sent to the Trochu & District Hall Development
Society advising that at present their request for assistance for preparation and gravel of
the parking lot, does not fit within County policy. However, Council is currently
reviewing policy and should this request fit within the parameters of the new policy,
funding will be retroactively considered. However, in the interest of good faith, a
commitment for provision of manpower and equipment to haul the necessary gravel has
been made and is to be honored.
CARRIED
PH REQ TIEKEN SE
Council directed this matter be referred to the Public Works Department to determine if 8-9-21-W4
this can be worked into the schedule.
SEPT 24/02 10:00
Notification was received from the Planning Department of the withdrawal of the A.M.
redesignation request for the S.E. 8-29-21-W4 (Tieken). The public hearing scheduled for CAD
10:00 A.M. on September 24, 2002 has been cancelled and the advertising of such will be
arranged. r
IN CAMERA
Councillor Holsworth moved the session "in camera" with Council, Mr. Kiviaho, and
Mrs. Long remaining.
Time: 2:20 P.M.
Ms. Debi Moon left the meeting at this time.
Councillor Woods moved the meeting back in session.
Time: 2:27 P.M.
Councillor Crawford moved adjournment.
Time: 4:35 P.M.
E
CARRIED
CARRIED
ADJOURNMENT
Council/Minutes2002 11
MUNICIPALITY OF KNEEHILL COUNTY PUBLIC HEARING
40
DATE: August 20, 2002
TIME: 10:00 A.M.
PLACE: KNEEHILL COUNTY
232 Main Street, THREE HILLS, ALBERTA
RE: PROPOSED BYLAW OF THE
MUNICIPALITY OF KNEEHILL COUNTY IN
THE PROVINCE OF ALBERTA,
TO AMEND LAND USE BYLAW NUMBER 1061
BY: Redesignation of the South East Quarter of Section 8 in
Township 29 Range 21, West 4th Meridian ( SE 8-29-21-W4 )
from Agriculture Conservation (AC) District to Agricultural (A) District
PRESENT:
COUNCIL MEMBERS: Carol Calhoun, Vern Crawford, Ken Hoppins,
Brian Holsworth, Ken Knievel, Jerry Wittstock,
Murray Woods
STAFF MEMBERS: Deanna Keiver, Development Officer
Terry Nash, Acting Administrator
Barb Long, Recording Secretary
INTERESTED PARTIES: Nil
Reeve Hoppins declared the public hearing open, noting the hearing was being held
pursuant of the Municipal Government Act and the regulations therewith. Ms. Keiver
requested a postponement of this hearing, as the notifications to the adjacent landowners
had not been sent. Ms. Keiver reported there had been some confusion as to the division
of duties with Parkland Community Planning Services assuming the provision of services
for redesignation requests. She further noted that in future she would assume the
responsibility of notifying the adjacent landowners. Ms. Keiver also advised she had
spoken with Mr. Tieken and he had no concerns with having the public hearing re-
scheduled.
Councillor Holsworth moved the public hearing be re-scheduled for September 24,
2002 at 10:00 A.M. in order to allow adequate time for notifications and advertising.
CARRIED
Reeve Hoppins then declared the public hearing closed.
Time 10:14 A
Barbara Long, Recor?'ing Secretary
2001 Assessment- 305.1 Changes
1. R# 285000 - SE-28-028-21-W4 - THE NATURE CONSERVANCY OF
CANADA
Original Assessment: 154,050
• Revised Assessment: Farmland: 20,450
Exempt Imp: 80,760
Adjusted Taxes = 20,450 x .0 13072 = 267.32
Recommendation: Reduce the taxable assessment to 20,450, as the Improvement was
sold to Rosebud School of the Arts prior to December 31S`, 2001, making it exempt.
2. R# 729010 - SW-27-29-21-W4 -BORSHEIM, PAUL & HESTER
Original Assessment: Farmland = 560
Residential @ M.V. = 153,030
Non-Res. @ Market Value. = 67,720
Total = 221,310
Revised Assessment: Farmland = 560
Residential @ M.V. 150,130
Non-Res. @ Market Value. = 60,950
Total = 211,640
Difference: Residential @ M.V.= -2,900
Non-Res. @ Market Value. = -6770
Adju9ted Taxes = Farmland 560x.013072= 7.32
Residential @ M.V. = -150,130 x.013072 = 1,962.50
Non-Res. @ Market Value. = 60,950 x.0157190 = 958.07
Adjusted Taxes
= 2,927.89
Recommendation: Reduce the assessment as noted in the revised assessment portion of
this Roll#. The change occurred as a result of a further market study in the assessment of
these commercial types of improvements and it was realized that some obsolescence was
required.
0
3. R# 1018000 - NW-21-29-23-W4 - BERTRAM, DARRELL & TARA
Original Assessment: 228,110
Revised Assessment: 201,650
Difference: -26,460
•
Adjusted Taxes = 201,650 x.013072 = 2,635.97
Recommendation: Reduce the market value of the residence and thus the overall market
value of the residential site as noted in revised assessment. A reduction was required to
the residence, because when the original inspection was completed an interior inspection
was unavailable and the residence was classified as a one and a half story residence rather
than a one-story residence. The difference in cost and value between the two styles of
homes is substantial.
4. R# 2148000 - NE-12-30-25-W4-WIEBE, REGINALD FLOYD
Original Assessment: 91,980
Revised Assessment: 77,990
Difference: -13,990
Adjusted Taxes = 77,990 x .013072 = 1,019.49
0
Recommendation: Reduce the assessment as noted in the revised assessment. The
reasoning behind the change is that when the improvement was inspected initially no one
was home. This building consists of a shop with a residential upper in a small portion of
this shop. After an interior inspection a lesser amount of living area was realized.
5. R# 3422000 - NE-25-032-22-W4-DEBEAUDRAP, ROBERT J. & LORI
Original Assessment: 150,430
Revised Assessment: Residential @M.V. 114,390
Difference: -36,040
Adjusted Taxes = 114,3 = 1532.48
•
Recommendation: Reduce the assessment as noted in the revised assessment. The reason
behind the reduction in assessment is that after discussing the situation with Mr.
Debeaudrap it was realized that some farmland had been transferred from his parents to
himself by way of a life estate. This allowed Robert to have a greater amount of residence
exemption. The actual change in exemption level was 36,040. for the addition of
farmland in his farm unit for the SE-25-32-22-W4.
6. R# 3481000 - NE-3-032-23-W4 - JONES, WILLIAM G. & DOROTHY J.
Original Assessment: 29,640
Revised Assessment: +66,890
Difference: +37,250
• Adjusted Taxes = 66,890 x.013072 =+ 874.39
Recommendation: Increase the assessment as noted in the revised assessment. When the
subdivision on this quarter section was initially completed the residence assessment was
placed on R# 3481100. After speaking to Carmen Reece (daughter of the Jones') and re-
inspecting the property it was realized that the residence was located on this parcel.
7. R#3481100 - Pl. 9912146 Lot: 1 - Ptn. NE-3-032-23-W4-REECE, DAVID A.
& CARMEN E.
Original Assessment: 34,230
Revised Assessment: Residential @M.V.= 1,620
Difference: -32,610
Adjusted Taxes = 1,620 x.013072 = 21.18
Recommendation: Reduce the assessment as noted in the revised assessment. Residence
wrongly assessed to wrong parcel a number of years ago. Residence transferred to R#
3481000
8. R# 3992000 - SE-14-32-26-W4-STRANG, RAYMOND S. & ELEANOR J.
Original Assessment: = 107,860
Revised Assessment: _. 90,090
Difference: -17,770
Adjusted Taxes = 90,090 x.013072 =1,177.66
Recommendation: Reduce the assessment as noted in the revised assessment. After
meeting with the Strangs it was realized that they owned additional land in the County of
Stettler, which could be utilized as for further residence exemption on the residence
located on this parcel.
r1
l.J
9. R# 2254000 - SW-30-030-25-W4 - STRANG, RAYMOND S. & ELEANOR J.
Original Assessment: = 420
Revised Assessment: = Taxable Portion - -ep
Exempt Improvement: = 8,310
Difference: Exempt Improvement: = +8,310
Adjusted Taxes = N/C
Recommendation: Increase the assessment as noted in the revised assessment. The
garage was realized to be used strictly for farm purposes after a site inspection. It was
also realized that it was located on the wrong property, previously it was assessed to R#
2254050.
10. R# 2254050 - SW-30-030-25-W4 - STRANG, RAYMOND S. & ELEANOR J.
Original Assessment: = 78,000
Revised Assessment: = 69,690
Difference: -8,310
Adjusted Taxes = 69,690 x .013072 = 910.99
• Recommendation: Reduce the assessment as noted in the revised assessment. The
garage was realized to be used strictly for farm purposes after a site inspection. It was
also realized that it was located on the wrong property, previously it should have been
assessed on R#2254000.
1 f. R# 4336000 - SW-19-33-23-W4 ADAM, GARY R.
Original Assessment: = 95,930
Revised Assessment: =. 37,600
Difference: -58,330
Adjusted Taxes = 37,600 x.0.13397 = 503.73
Recommendation: Reduce the assessment as noted in the revised assessment. After
speaking to Mr. Adams and reinspecting the site, it was realized that the mobile home
had been removed in 2000.
0
12. R# 7106000 - Hesketh - P1. 4267 CS Blk. R- BERDAHL, DENNIS M &
SUSAN
Original Assessment: 4,130
• Revised Vacant Residential @M.V. 2,480
Difference: -1,650
Adjusted Taxes = 2,480 x.013072 = 32.42
Recommendation: Reduce the assessment as noted in the revised assessment. After
speaking with Mr. Berdahl and reinspecting the site it was realized that the site would
require a substantial amount of fill before it could be used for residential purposes. This
parcel is located in the Hamlet of Hesketh and is zoned as a residential lot.
13. R# 7165000 - P1. 6680 AP Blk. 8 Lot: 11-12 - RIVARD, LOUVIN PHILLIP
Original Assessment: = 46,710
Adjusted Assessment: = 39,570
Difference: -7,140
0 Adjusted Taxes = 39,570 x.013397 = 530.12
Recommendation: Reduce the assessment as noted in the revised assessment. After
speaking with Mr. Rivard and reinspecting the residence, it was realized that because this
improvement was a church in the past it lacked the portioning and finish of a residence.
The assessment was therefore reduced excluding the noted items at a percent complete
rather than 100% complete.
14. R# 7427000 - P1.: 7810530 Blk.: 10 Lot: 1- WILSON, BRUCE & JOAN
Original Assessment: 123,900
Adjusted Assessment: 94,740
Difference: -29,160
Adjusted Taxes = 94,740 x.013072 =1,238.44
2002 LOCAL IMPROVEME 99.68 = 1,338.12
is Recommendation: Reduce the assessment as noted in the revised assessment. After
speaking with the Wilson's' and reinspecting the improvement it was noted that the
residence required some adjustments to the size and structure type.
15. R# 7428000 - P1.: 7810530 B1k.: 10 Lot: 2 &(3) - WILSON, BRUCE & JOAN
Original Assessment: 19,460
Adjusted Assessment: 21,460
• Difference: +2,000
Adjusted Taxes = 21,460 x.013072 = 280.53
2002 LOCAL IMPROVEME 2002= 348'
Recommendation: Increase the assessment of the combinelots to reflect the increased
lot area along with an overall decrease due to loss in development potential of the two
lots because of the severe depression running through them.
*Adjustment made as a result of a restrictive covenant registered to both lots 2&3,
restricting the sale to include both lots. Both lots therefore are combined into one parcel.
Also, there is a severe depression running through a portion of both lots resulting in a
50% loss in the allowable developed area of the two lots. See attached Restrictive
Covenant.
16. R# 7429000 - Pl.: 7810530 Blk.: 10 Lot: 3 - WILSON, BRUCE & JOAN
Original Assessment: 19,120
Adjusted Assessment: 0
Difference: - 19,120
Adjusted Taxes = 0
Recommendation: Parcel value in consolidation as noted on R# 7428000.
* Lot consolidated to R# 7428000 as per restrictive covenant on property. See attached
Restrictive Covenant.
•
0
17. R# 7910500- P1. 8033 FH Blk. 1 Lot: A-HOLMES, STANLEY A. & JOYCE
Original Assessment: 81,580
Revised Assessment: 74,280
Difference: -7,300
is Adjusted Taxes = -74,280 x.013072 = 970.99
Recommendation: Reduce the assessment as noted in the revised assessment. After
speaking with the Holmes' and reinspecting the improvements it was realized that the
original residence assessment contained too large an area identified as main floor and
basement structure. The improvement was recalculated allowing a decrease in
assessment.
18. R# 7193000- NW-17-034-23-W4- CARL PETERSON
Original Assessment: 10,220
Revised Assessment: 0
Difference: -10,220
Adjusted Taxes= 0
Recommendation: Reduce the assessment as noted in the revised assessment.
After speaking with Mr. Peterson it was noted that the lease that United Grain Growers
had on this parcel was to have been transferred to Carl, but this has not yet happened.
19. R# 5135000- NW-17-034-23-W4- Edwin Heer
Original Assessment: 6,890
Revised Assessment: 6,950
Difference: +60
Adjusted Taxes = 6,950 x.013397=92. 3 I' •'II
Current Loc.Imp. Levy: = 5.00 =_-9ZZ' 949, j I
Recommendation: Increase assessment to reflect the portion of farmland added back
into the parcel
Previously, United Grain Growers had a lease for 0.27 acres of land on this parcel,
currently there is no agreement in place and therefore the market land site is non-
assessable.
•
20. R# 4377000 - NW-28-033-23-W4 - GORDON, KEVIN &CATHERINE
Original Assessment: 137,250
Revised Assessment: 113,070
Difference: -24,180
•
Adjusted Taxes = 113,070 x.013397 = 1,514.80
21. R#4278010 - NE-08-033-23-4- PL.: 7521 Blk.: C
LOUIS J. & LORENE ANNE FRERE, -
Recommendation: Reduce the assessment as noted in the revised assessment. During the
initial inspection of the property, a mobile home was moved in and assessed along with
the older home already located on the property. It was realized after an appeal was filed,
that the residence was not lived in any longer because the [ d a u g h t e r has severe
allergies. The allergies were caused by a severe mold problem i the house because of
excessive moisture in the basement. The residence was allowed so e extra obsolescence C
or additional depreciation because of this situation within the residenc
Original Assessment: 69,650
Revised Assessment: 69,650
Difference: 0
Adjusted Taxes = N/C
Recommendation: No change as this was a name change only to Lewis Mark Frere from
his parents.
22. R# 4284000 - NE-08-033-23-4 - PL.: 7521AN Lot: I,, Z
LOUIS FRERE JR.
Name Change only to Thomas George Frere and Holly Gay Joan Frere
Original Assessment: 178,280
Revised Assessment: 178,20
Difference: 0
Adjusted Taxes = N/C
•
Recommendation: No change as this was a name change only to Thomas George Frere
and Holly Gay Joan Frere from their parents.
•
23. Crestar Energy-See Attached Spreadsheet
Recommendation: Adjust accounts as noted. These changes occurred prior to December
31St, 2001 and should have been corrected. The changes were as a result of either
equipment being removed or added.
24. Canadian 88 Energy Corp. - See attached Spreadsheet.
Recommendation: Adjust accounts as noted. These changes occurred prior to December
31St, 2001 and should have been corrected. The changes were as a result of either
equipment being removed or added.
25. Anderson Oil & Gas Inc. - See attached Spreadsheet.
Recommendation: Adjust accounts as noted. These changes occurred prior to December
31St, 2001 and should have been corrected. The changes were as a result of either
equipment being removed or added.
• 26. Gulf Canada Resources Ltd. - See attached Spreadsheet.
Recommendation: Adjust accounts as noted. These changes occurred prior to December
31St, 2001 and should have been corrected. The changes were as a result of either
equipment being removed or added.
is
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