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HomeMy WebLinkAbout2002-05-14 Council MinutesKNEEHILL COUNTY AGENDA - COUNCIL MEETING May 14, 2002 APPOINTMENTS: 9:00 A.M. Rob Mayhew, Public Works. Superintendent - see agenda item # 7 10:00 A.M. Public Hearing - see agenda item # 17 10:30 A.M. Public Hearing - see agenda item # 18 11:00 A.M. Mary Cannings, Ed Cannings, Una Edwards (Wellness Centre Presentation) - see agenda item # 15 GENERAL: 1. Approval of Agenda 2. Approval of April 23/02 Minutes and April 25/02 Policy Committee Minutes 3. Administrator's Report 4. Correspondence Report 5. Financial Reports 6. Accounts Payable TRANSPORTATION: 7. Public Works Superintendent's Report ADMINISTRATION: 8. MLA Farm Property Assessment Review Committee 9. AAMD&C Spring 2002 Convention Issue Forum 10. Kneehill County Recreation Grant 11. Proposed Amendments to the Control of Corporations Regulation (AR 373/94) 12. Ambulance Service 13. Kneehill Water Services Committee 14. Municipal Sponsorship Program 15. Wellness Centre Presentation 16. Wild Rose Economic Development Corporation PLANNING: 17. Public Hearing: Request for Redesignation NE 20-32-24-W4 (Reynolds) 18. Public Hearing: Request for Redesignation SW 16-29-23-W4 (Buyer) 19. Environmentally Significant Areas FIRE: 20. Drumheller Fire Response Area 21. Mutual Aid Agreement - Wheatland County 22. Municipal Emergency Plan 23. Notification of Removal of Above Ground Fuel Tank 24. Fire Department Budgets COMMITTEE REPORTS: 25. Apr 10/02 ASB Meeting 26. Apr 23/02 Kneehill Ambulance Society Meeting Report & Minutes LATE ITEMS: C 0 A 0 1-1 KNEEHILL COUNTY COUNCIL MINUTES May 14, 2002 • • A regular meeting of Council was held in the Kneehill County office, 232 Main Street, Three Hills, Alberta, on Tuesday, May 14, 2002, commencing at 8:30 A.M. The following were present for the meeting: PRESENT Reeve: Ken Hoppins Councillors: Brian Holsworth Carol Calhoun Jerry Wittstock Murray Woods Vern Crawford Ken Knievel Jennifer Deak Administrator Barb Long Recording Secretary Division Six Division One Division Two Division Three Division Four Division Five Division Seven Reeve Hoppins called the meeting to order at 8:35 A.M. Also present was Ms. Debi Moon, reporter for the Three Hills Capital newspaper. The following amendments were made to the agenda: Delete Agenda Item #20 - Drumheller Fire Response Area Table Agenda Item #22 - Municipal Emergency Plan, to a future Council Meeting Additions: 1:00 P.M. Appointment Three Hills West Water Group - Agenda Item #13 27. Letter from Rick Fobes 28. Underground Storage Tank Presentation 29. May 13, 2002 Meeting re: Linden Rubble Pit 30. May 6, 2002 Emergency Planning Seminar Report Councillor Calhoun moved approval of the agenda, with the above amendments. CALL TO ORDER AGENDA ADDITIONS & APPROVAL CARRIED Reeve Hoppins reported Agenda Item #10- Kneehill County Recreation Grant, 412- AGENDA ITEMS Ambulance Service, #13- Kneehill Water Services, #21- Mutual Aid Agreement, and # 24 TO BE - Fire Department Budgets, would be discussed during an "in camera" session, DISCUSSED IN commencing after the balance of the agenda items have been covered. CAMERA Mrs. Deak reported notification had been received from the Drumheller & District Solid .It ? - ttLO s `- Waste Management Association, of an Under Ground Storage Tank Presentation being UNDERGROUND conducted by Alberta Environment. This presentation will be held in the Council STORAGE TANK Chambers at the Drumheller Town Hall on May 23, 2002 at 1:00 P.M. Mrs. Deak advised PRESENTATION Ian Martens, Environment Services Manager, would be asked to attend as a representative of the County. Councillor Holsworth noted he would also attend if at all possible. Council noted the April 23, 2002 Council minutes had only been received the day prior to 6ry? ) this meeting, not allowing adequate time for review. _ vln C APR 23/02 CM Councillor Crawford moved the April 23, 2002 Council Meeting Minutes be tabled until TABLED TO the May 28, 2002 Council meeting, MAY 28/02 CM CARRIED The April 25, 2002 Policy Meeting minutes were reviewed and the following concerns noted: - Under Policy 13-18 - Road Project Agreements - Fence Compensation AMENDMENTS Section 5.4 - Councillor Woods requested the definition of fence, one that will AND APPROVAL keep livestock contained, be amended to clarify or stipulate the type of fence being OF APR 25/02 replaced, as electric fences could fit this definition. POLICY Section 5.2 - Councillor Woods noted the compensation rate of $2,500.00 per mile MEETING to accommodate the replacement of a fence was high should it be an electric fence MINUTES Council/Minutes2002 P_ KNEEHILL COUNTY COUNCIL MINUTES May 14, 2002 replacement. - Under Policy 13-33 - Road Grading of Municipal Roads by Private Parties - Councillor Woods recommended the term "large farm operators" be changed to "landowners". Council requested the above recommendations be referred to the Policy Committee. for further review and clarification. / Councillor Woods moved approval of the April 25, 2002 Policy Committee meeting minutes, with the above recommendations. CARRIED a. The Administrator's report was presented: ADM REPORT Under the Administrator's Report, Item #7, a discussion ensued regarding the possibility AJ of publishing the minutes in the Three Hills Capital due to the number of requests PUBLISH rvo- received from ratepayers. Consensus of Council was to continue with the Executive EDITED Summary until such time as the minutes were appearing in the paper, at which time it MINUTES IN would be discontinued. It was also recommended the Reeve publish a report on a CAPITAL - quarterly basis. COMMENCING WITH MAY Councillor Woods moved the approved Council minutes, be edited and published in the 14/02 MINUTES Three Hills Capital, commencing with the May14, 2002 minutes. CARRIED TO PURCHASE Councillor Holsworth moved approval of the Administrator's Report as presented Further to Correspondence Item #63, Advertisement of Promotional Items, Councillor J UT Woods requested Administration investigate the possibility of having Kneehill County K.C.SHIRTS & vests and shirts available for purchase, at cost, for both public and staff. VESTS POSSIBLE CARRIED 0 The Correspondence report was reviewed: Under Item #8, Letter to Brownlee Fryett, Mrs. Deak explained she had authorized the .Z / ?2aou)?jL-. County's assessor, Steve Nedoshytko, to contact Brownlee Fryett, as the appellants appearing before the Municipal Government Board, in appeal of the Assessment Review CORR REPORT Board decision, have retained legal representation. Under Item #22, Request from Ratepayer for Connection to Swalwell Water & Sewer, Councillor Crawford noted the volume to be used was critical and needed to be defined in d th t it ld ff h l A. DICK or er a wou not e ect t e supp y of water to the balance of the system. He further REQUEST TOf reported the size of the line should be defined. Reeve Hoppins advised the ratepayer CONNECT TO should be advised to obtain his own quotes, and make his own arrangements for SWALWELL connection to the Swalwell water distribution service, upon meeting the County's WATER & requirements regarding the limit on the volume and the size of the line, and the County SEWER should not provide an estimated quote for the connections Under Item #23, Community Savings/Kneehill County Golf Tournament, the dates of July VNA)(YU 3`d, 4th or 5th were suggested as possible dates. COMM SAVINGS Under Item #24, Request from Graduation Class, Councillor Crawford requested the GOLF Public Works Superintendent assess the condition of the snow fence and picnic tables prior to loaning them for the Safe Grad Party, in case any damage should occur to these ;T-b ?"`'? items. GRAD CLASS REQUEST Councillor Holsworth moved approval of the Correspondence Report, with the above noted amendments. APPROVE CORR CARRIED REPORT The Bank Reconciliation and Net Cash Comparison Reports as at March 31St, 2002 and April 30, 2002, and the Monthly Budget Comparison Report, as at April 30, 2002, were presented. Council requested the financial reports be forwarded to them, the Thursday or FINANCIAL Friday prior to the Council meeting, to allow adequate time for review. REPORTS TABLED- MAY Council/Minutes2002 2 KNEEHILL COUNTY COUNCIL MINUTES May 14, 2002 Councillor Holsworth moved the Financial Reports be tabled until the May 28, 2002 28 CM Council Meeting, to allow adequate time for review. CARRIED 11 Councillor Holsworth moved approval of the accounts presented for payment subject to review by the Finance Committee of Reeve Hoppins, Deputy Reeve Woods, Councillor ACCTS Calhoun and Councillor Holsworth. PAYABLE CARRIED • • At Council's request Mrs. Long left the meeting momentarily at 9:12 A.M. to request Mr. Mayhew attend the Council meeting. Mr. Rob Mayhew, Public Works Superintendent, entered the meeting at 9:13 A.M. The Public Works Superintendent's Report, attached and forming part of these minutes, was presented. Under Item #6, Robert Thorne Water Billing Concern, Mr. Mayhew reported this PWS REPORT individual had a major water leak in his dirt basement, and was requesting the County consider adjusting the billed amount. Councillor Crawford recommended Mr. Thorn be R THORNE H2O advised to claim this cost on his insurance policy and if there was no reimbursement to BILLING bring it back to Council for consideration. CONCERN Under Item #7, Garbage Policies - Schmautz Waste Disposal Site, Mr. Mayhew reported that in response to the concern expressed by the village of Linden Administrator due to the County refusing to allow a truck, from the Village of Linden, to unload dirt, gravel and SHMAUTZ- asphalt chunks, Mr. Ian Martens, Environmental Services Manager, will be conducting a GBG POLICIES survey of the policies of other municipalities regarding the disposal of material, in particular asphalt, and he will bring the information back to Council when completed. AB TRANSP Under Item #9, Alberta Transportation Bridge Construction on Secondary Highway 583, BRIDGE CONST Councillor Crawford requested an explanation of this project, with the detours and the length of time involved, be placed in the Kneehill County News Section of the newspaper. Under Item #10, Dust Control Report, a lengthy discussion ensued regarding the increase DUST CONTROL to the maximum price quoted by Western Road Management for the purchase and application of Spec Crude Blade Mix. Consensus of Council was for Mr. Mayhew to negotiate the contract on behalf of the County. It was noted any dust control applications received in the mail and post marked May 15, 2002 or earlier would be honored under the Trial Dust Control Policy prices. Under Item 3(a), Request for County to pay 50% of the $1.60 ratepayer cost for dust control from ratepayer who has land near the County's gravel stock pile, Councillor Crawford inquired as to whether the use of water during gravel hauling would be an option? Mr. Mayhew noted it was very difficult to apply controls as once a water truck starts following the gravel crews it becomes an expected service. Mr. Mayhew further noted he felt this trial policy was more than generous. Councillor Calhoun reported she has received several compliments from ratepayers for the County implementing this policy. Mr. Mayhew reported he has one case where there is a 175 foot strip of road left between applications of dust control, and requested the County consider covering the costs of applying dust control on this portion due to the difficulty in road maintenance. Council consensus was to not approve this request and that it be referred to the Policy Committee, to set limits to avoid abuse of the dust control policy. COUNTY RESP In response to a request from Councillor Knievel, Mr. Mayhew clarified each municipality FOR SOUTH & was responsible for all maintenance and concerns on the south and west boundary roads. EAST BOUNDARY RDS Councillor Woods moved acceptance of the Public Works Superintendent's report, including the recommendations, with the Schmautz Waste Disposal Site being referred APPROVAL OF to the Joint Elected Officials meeting. PWS REPORT CARRIED The meeting recessed from 9:50 until 10:00 A.M. Mr. Mayhew was not present when the meeting reconvened. Ms. Reimer, Development Officer, was present when the meeting reconvened. PUBLIC Council/Minutes2002 KNEEHILL COUNTY COUNCIL MINUTES May 14, 2002 HEARING - Councillor Crawford moved Council recessed in order to hear the Public Hearing REYNOLDS NE scheduled for 10:00 A.M. 20-32-24-w4 'Jb VYLO`MZ CARRIED Time 10:00 A.M. PUD S • Councillor Calhoun moved Council reconvene, the public hearing portion of the _ C . 9 ilcL meeting being completed 9 O M CARRIED Time 10:02 A.M. Ms. Reimer left the meeting at this time. Further to the Trial Dust Control Policy, the plan of action on any applications received DUST CONTROL after the deadline was discussed. Mrs. Deak reported she would report the number of DEADLINE - applications received after the May 15th deadline, and how much of the amount budgeted MAY 15 - NO for this trial policy was remaining, at the next Council meeting. Councillor Crawford REBATE AFTER noted that Council should take a hard stand and stick to the May 15, 2002 deadline and DATE recommended that late applications would still need to be reviewed but in order to be - eligible for the discount, the applications must be received or post marked prior to May . J P ws • 15, 2002. Councillor Woods moved that on dust control applications received after the May 15, 2002 deadline, should dust control product be applied it would be at the current cost, with no rebate. CARRIED UNANIMOUSLY MLA FARM Mrs. Deak reported a letter had been received from the Alberta Assessor's Association PROPERTY expressing their concerns with the `footprint concept" of the MLA Farm Property ASSMENT Assessment Review Committee and requesting the municipality send a letter supporting REVIEW this association's concerns, to the Honourable Guy Boutilier, Minister of Alberta COMMITTEE Municipal Affairs. The difficulty of administering this type of assessment and the resulting heavy workload and costs on the assessment departments were the primary concerns. All of Council indicated they would be attending the CAAMD&C Special Meeting being held at the Olds College on May 24, 2002 commencing at 9:00 A.M., featuring a presentation by the MLA Farm Property Assessment Review Committee regarding the final report and recommendations on Farm Property Assessment Issues. C il i AAMD&c ounc d rected Mrs. Deak to complete the member survey on the Issue Forums attended MEMBER A at the 2002 Spring AAMD&C Convention, on their behalf. I SURVEY ON ISSUE FORUMS The completion of the Proposed Amendments to the Control of Corporations Regulation A M"-y c7 6 (AR 373/94) questionnaire, distributed with the Council package, was refe ed to the May PROPOSED 28, 2002 Council meeting, to allow Council time to review. vn C e r. a % ' AMENDMENTS TO CONTROL Mrs. Deak reported letters had been received from the villages of Acme and Linden, OF expressing interest in discussing further the possibility of partnering to obtain grant CORPORATIONS funding from the 2002 Municipal Sponsorship Program. It was noted the village of REGS TABLED Carbon had initiated this possibility and a verbal confirmation of interest had been J-t ftwA Yl.O QL received from the town of Trochu. Consensus of Council was the 2002 Municipal DIST OF 2002 Sponsorship Program partnership possibilities be discussed at the May 29th Joint Elected REC GRANT - Officials Meeting of Reeves and Mayors. It was requested this item be placed on the TO JOINT agenda for the May 28, 2002 Council meeting to decide upon Council's direction and the ELECTED OFF • proposals to be presented at the Joint Elected Officials Meeting. MEETING MAY 28 Further to a request from Council, at the April 23, 2002 meeting, Mrs. Deak advised WREDC information regarding the Wild Rose Economic Development Committee (WREDC) had b i b d d 6 een o ta ne an copies provided to Council. Council/Minutes2002 4 KNEEHILL COUNTY COUNCIL MINUTES May 14, 2002 • 0 Councillor Crawford moved a June 25, 2002 appointment be made for Ron Cox, Director of WREDC, to provide further information to Council. CARRIED TAX INSERTS The draft copy of the information bulletin, providing information on Environmentally APPROVED Significant Areas and the County's expanded payment options, to be included with the tax notices was reviewed. The following amendments were requested: - addition of *see over at the bottom of the notice on both sides - the last paragraph reporting that further information regarding the protection of 1?, b MpryLt? Environmentally Significant Areas be made more visible P-S Councillor Holsworth moved the information bulletin, with the above amendments, be included with the 2002 tax notices. CARRIED OCT 15/02 3 Mrs. Deak advised the Three Hills Community Centre had been reserved for October 15, HILLS COMM 2002 for a public consultation meeting regarding the changes to the Municipal CENTER J5b V Development Plan due to the setting aside of environmentally sensitive areas. Council BOOKED FOR 6L- confirmed this date was acceptable and would discuss the format of the meeting at a later PUBLIC date. CONSULTATION Mrs. Deak reported notification had been received of the proposed removal of an above NOTIFICATION ground fuel tank at a Telus location of NE 26-28-20-W4, by the end of the 2002 OF REMOVAL construction year. OF FUEL TANK Ma4w--761, Councillor Holsworth moved Council recessed in order to hear the Public Hearing PH -BUYER SW scheduled for 10:30 A.M. 16-29-23-W4 Time 10:30 A.M. CARRIED Councillor Knievel moved Council reconvene, the public hearing portion of the meeting being completed Time 11:05 A.M. CARRIED COMMUNITY CARRIED WELLNESS A delegation from the Community Wellness Centre Project, comprised of Mrs. Mary CENTRE Cannings, Mrs. Una Edwards, and Mr. Ed Cannings, entered the meeting at 11:06 A.M. PRESENTATION Reeve Hoppins welcomed the delegation to the Council meeting and introductions were made. Mrs. Cannings reported this project involves the communities of Carbon, Acme, Linden and Kneehill and will be operating under the umbrella of the Seniors Outreach for at least two years. There are currently three established Wellness Centres: - Acme, the largest centre with lots of room for expansion, located in the old veterinary clinic - Carbon, two full rooms behind Valley Financial, with the option of using the business as a reception area - Linden, Dr. Schimke Chiropractor building, full use of the reception area and one room. Some of the services being offered are; Chiropractor, Registered Massage Therapist, Podiatrist and a Cardiac Maintenance Program, with the Health Unit Services of Well Baby Clinics, Immunization, Pre-Natal classes, Speech therapy, Dietician, planned for the future. Mrs. Cannings clarified the Wellness Centres were not going to be run completely by the tax payer, but by a partnership of businesses, service groups and individuals. She stressed the need for all to pull together to make this project workable. Mrs. Cannings Council/Minutes2002 KNEEHILL COUNTY COUNCIL MINUTES May 14, 2002 • • E explained the purpose of the Wellness Centre Project was to supply a facility or space for the service providers to use. In response to a question from Reeve Hoppins regarding the budget for such a project, Mrs. Edwards explained the service providers contribute to the Wellness Centre, $5.00 for the first five clients and $1.00 for each client above that number and noted the annual operating budget depended mainly on the rent assessed by the landlords. She estimated the annual operating capital necessary for Acme would be $9,000.00, Linden $5,000.00 and Carbon $4,500.00. Mrs. Cannings reported donations of money or "in kind" services have been obtained from the villages, with the majority of the necessary funding coming from the business sector and service groups. Mrs. Edwards explained donations received from the communities are applied to that individual community wellness centre project. Mrs. Cannings reported the medical needs of the small communities have been identified and the Wellness Centre project is trying to meet these needs. She further reported she sees Wellness Centres as being the future of health care in small centers, and that while there will always be a need for the large hospital institutions, the everyday health maintenance issues would be centered around Community Wellness Centres. Mrs. Edwards reported the impact on all communities would be positive, helping ease the burden on the Three Hills Hospital and medical clinic by providing medical help in the outlying areas. In response to a question from Councillor Holsworth regarding the possibility of having the services of a physician at the Wellness Clinics, Mrs. Cannings reported they are attempting to provide this service, but obtaining physicians for rural areas was very difficult. Another area under investigation was the possibility of a Nurse Practitioner, who would be well qualified to provide the necessary medical care in a Wellness Clinic setting. On behalf of the Community Wellness Centre Project, an invitation was extended for Council to attend the June 15, 2002 Grand Opening. The delegation left the meeting at 11:15 A.M. Councillor Calhoun advised she would discuss the possibility of FCSS funding this project at the next FCSS meeting. Councillor Crawford requested a letter be drafted to the Department of Health and Wellness, stating Kneehill County strongly promotes the Community Wellness Centre concept and encourages the government to become more involved in partnering this initiative. Reeve Hoppins also requested a letter be sent expressing his regrets that he would be unable to attend the Grand Opening, due to other commitments, but that attendance by the other members of Council be left to their discretion. Approval of the April 10, 2002 Agricultural Service Board minutes, tabled from the April 23, 2002 Council meeting, to provide adequate time to be reviewed by Council, was requested. CHECK IF FCSS CAN FUND ASB APR 10/02 MINUTES APPROVED Councillor Calhoun moved acceptance of the April 10, 2002 Agricultural Service Board k ?`? I r APR minutes, including recommendations, as presented. Cot° i CARRIED KNEEHILL AMB COMMITTEE The April 23, 2002 Kneehill Ambulance Committee report was presented with the REPORT following noted: - Call volume up substantially from the previous year - The EMT's will be offered a 5% salary increase - The standby rate for community events was set at $50.00/per hour - Little chance of ALS service in the near future due to the shortage of paramedics and high salaries - Minutes of the April 23, 2002 Kneehill Ambulance Society meeting had been received Upon reviewing the Kneehill Ambulance Society minutes, Mrs. Deak requested Councillor Woods check with the KAS regarding the voting members on this Board, as set out in the Society regulations? Councillor Wood moved acceptance of the Kneehill Ambulance Committee report, as presented. Council/Minutes2002 6 KNEEHILL COUNTY COUNCIL MINUTES May 14, 2002 CARRIED • • • Reeve Hoppins advised that the meeting would recess for lunch until approximately 12:50 P.M. at which time the remaining few agenda items would be discussed prior to the "in camera " session. LUNCH RECESS The meeting recessed from 11:45 A.M. until 12:55 P.M. 3HILLS WEST A delegation, comprised of 11 people, representing the Three Hills West Water Group, WATER GROUP and Mr. Glen Brandt of PFRA, entered the meeting at 12:59 P.M. PRESENTATION Reeve Hoppins welcomed the delegation to the Council meeting and introductions were made. Mr. Ken Sanderman, spokesman for the group, reported that due to the June 30, 2002 deadline for ICAP funding, it was felt to be imperative to meet with Council. He also reported that it was his understanding that in order to proceed the County would need to agree to: 1. Sign the ICAP application 2. Handle the cash ( pay the bills and collect the grants) 3. Do the contracting - hiring an engineering consultant to dot the preliminary design, obtain all necessary approvals, do the final design, tender documents, hire contracor and provide construction supervision. Mr. Sanderman advised this group needed direction and a firm decision on whether the County was supportive of the proposed water line? He further questioned whether the County would be interested in taking over the management of the water line once it was installed? In response to a question from Councillor Woods, on whether this group was at the point to apply for ICAP funding, Mr. Brandt reported he has worked out the capital cost estimates and the high numbers are prohibitive without the 2/3 ICAP funding. Mr. Brandt noted that PFRA only offers 1/3 funding of capital costs, which would not be enough for this project. Even with the 2/3 ICAP funding the costs per connection would still be approximately $18,000.00. He noted that to apply for this grant the group needed the support of the County and deposits from the interested residents. Councillor Woods reported that the County's Utility Committee, was in the process of updating water policies, but at this time the old policy states that any new water lines would be County owned. He further reported that water was a big priority of Council and as new policies were developed an answer would be provided to this group. Councillor Woods noted there are good arguments made that future water lines should be municipally owned, one being that if the cooperative should fail the debts would have to be assumed by the County. Mr. Brandt noted the preference would be, to have municipal ownership as Alberta Environment now insists on a the cooperative having a trained operator or contracting a trained operator to conduct water testing. Mr. Brandt reported the group would be meeting with the town of Three Hills to discuss obtaining an adequate water supply. Mrs. Tracey Toews advised this group was at the point where they needed to know if they should proceed. Councillor Crawford, relating to his involvement with the Mt. Vernon Water Line, offered the following personal advice to the group: 1. Start with an identity and a name - register as a society 2. Formalize a working group - naming an executive 3. Keep a high interest in this project despite delays 4. Should approval be received for ICAP funding this year it would be difficult to commence construction next year, due to the time needed to make all the necessary arrangements, and he believed the deadline to complete construction was the year following approval. Council advised the County's new policy allowed for water lines to be placed in the ditches along local roads, however the County has no jurisdiction along primary or secondary highways and that generally Alberta Transportation has not allowed water lines to be constructed in the ditches. Councillor Woods noted the County liked to obtain ratepayer input when considering changes to policy and requested the group's preference, a cooperative, franchised or County owned water system? Consensus of the group was for municipal involvement, in order to retain some ratepayer control while handling the maintenance and adherence to standards. Mr. Derosiers reported approximately 95% of Council/Minutes2002 7 KNEEHILL COUNTY COUNCIL MINUTES May 14, 2002 • . this group was in favor of the line being County owned in order to have the expertise of trained operators. Reeve Hoppins reported that Council was 80 % supportive already, and the group had more of a chance of winning County support than losing. He further noted Council was aware of the necessity for the group to receive an answer quickly. Mrs. Toews reported this group would move ahead then, anticipating Council support. Reeve Hoppins advised that while supportive, it was unsure of the amount of involvement, or whether the County would write the cheque. Mr. Sanderman thanked Council for the opportunity to discuss the project and provided Reeve Hoppins with a copy of the list of 25 names of interested residents and the ICAP application form. The delegation left the meeting at 1:30 P.M. Council expressed the following concerns regarding the request of the Proposed Three Hills West Water Line group; the need to have volumes identified and a source agreement from the town; and the need to have a policy in place prior to completing the ICAP application. Mrs. Deak reported Council had received a letter from Mr. Rick Fobes requesting consideration of a road upgrade and approach for the S.E. 7-33-25-W4. Councillor Crawford moved the request for an approach and road upgrade at the SE 7- 33-25- be referred to the Public Works Superintendent. CARRIED Councillor Holsworth reported on the May 13th meeting between elected representatives from Linden and Acme, Councillor Wittstock, Ian Martens and himself to discuss the hours of operation and possible expansion of the Linden Rubble Pit. The following areas were discussed: Hours of Operation: Full agreement to extend the hours of operation of the Schamutz Waste Recovery Site to Saturdays as well as Wednesdays. Consensus was for Linden to contract someone to handle the Linden site on Saturdays, in order that Kneehill County could use the current employee at the Schmautz Waste Recovery Site, with payment of the MO individual to be shared according to the agreement in place. Expansion of the Rubble Pit: Would like to see Kneehill County purchase adjacent land in order to expand the existing rubble pit. A new cell would need to be opened and Councillor Holsworth offered to look into the regulations for both the reclamation of the old cell and for development of a new cell. Councillor Holsworth reported he had been given a copy of a July 19, 1999 letter from Kneehill County advising that when the Linden rubble pit was full, rubble would be accepted at the Schmautz Waste Disposal site. Recycling: The possibility of a County wide recycling program be considered, perhaps for partnering under the Municipal Sponorship Program. Tipping Fees: Open to that possibility to re-coup some costs of garbage handling. Councillor Calhoun expressed concern regarding the unsightliness of the area extending from the town of Three Hills to the Three Hills waste disposal site and inquired who was responsible for clean up? Mrs. Deak advised that in the past letters have been written to the town of Three Hills requesting this be looked after. Councillor Wittstock reported concern had been expressed at this meeting as to who had been allowed to dump at the rubble pit, which had resulted in the cell filling so quickly. Mrs. Deak noted records of those using the rubble pit were kept on site. Councillor Holsworth reported there was a need to do something about the Linden Rubble pit as quickly as possible. Councillor Crawford moved acceptance of this report, and further moved the issue of tipping fees be referred to the Policy Committee for further review. CARRIED Reeve Hoppins presented a report on the May 6, 2002 Emergency Planning Course Council/Minutes2002 KNEEHILL COUNTY COUNCIL MINUTES May 14, 2002 attended by Councillor Woods and himself. ' PIT MEETING REPORT OF Councillor Calhoun moved acceptance of the report on the May 6, 2002 Emergency MAY 13/02 Planning Course. . 0 0 CARRIED Reeve Hoppins moved the meeting go "in camera", with all of Council, Mrs. Deak and Mrs. Long remaining, to discuss the balance of the agenda items. Time 1:50 P.M Ms. Debi Moon left the meeting at this time. CARRIED Councillor Woods moved the meeting go back in session, the "in camera" session of the meeting being completed. CARRIED Time: 3:37 P.M. CONCERN RE: GBG ON RDS TO Councillor Wittstock moved the distribution of the 2002 Kneehill Recreation Grant be 3 HILLS GBG confirmed at the May 29, 2002 Joint Elected Officials meeting and further moved SITE acceptance of the April 25, 2002 report of the Ad Hoc Recreation Committee. CARRIED Councillor Woods moved the Kneehill Ambulance requisition, based on the 5,064 TIPPING FEES population figure, in the amount of $65,832.00 be paid, and further a letter be drafted TO POLICY regarding the May 13, 2002 Drumheller Ambulance meeting attended by Mrs. Deak with this letter to be presented at the May 28, 2002 Council meeting for approval. CARRIED REPORT ON EM Councillor Crawford moved Kneehill County support, in principle, the Three Hills West PLANNING Water Group, and as an initial step this group be requested to complete the ICAP COURSE application in its entirety, with this to be supported with all the necessary WL documentation. Further, this group collect and retain, on behalf of the potential users of this water line, a $1,000.00 deposit per user. CARRIED Councillor Woods moved to receive, as information, the April 25, 2002 Kneehill IN CAMERA Regional Water Committee report and the April 29, 2002 Utilities report. CARRIED Councillor Crawford moved Kneehill County continue to provide operational services , such as repair and maintenance and water testing for water utilities owned by the !1? County, on a cost recovery basis. In addition to the operational component Kneehill IN SESSION County will develop a plan to assist water user groups in the development of water pipeline systems. In the interest of public safety Kneehill County will develop a plan to assume an ownership role in all rural water distribution systems, excluding trunk lines, that serve County properties. KNEEHILL REC CARRIED UNANIMOUSLY GRANT DIST - MAY 29 ELEC Council Crawford moved Kneehill County participate in the funding of rural water OFF MEETING distribution systems in the County of Kneehill. The funding will be in the form of cash, / financing or "in kind" and will constitute no more than 10% of the total project ?' funding for each rural water distribution system, excluding trunk lines, that services 10 or more properties. KAS REQ BE PAID & LETTER Council/Minutes2002 KNEEHILL COUNTY COUNCIL MINUTES May 14, 2002 • CARRIED UNANIMOUSLY Councillor Holsworth moved the Mutual Aid Agreement be tabled, pending further information being received. CARRIED Reeve Hoppins noted he would be e-mailing all of Council copies of the April 30, 2002 Trochu Fire meeting, for discussion at the May 28, 2002 Council meeting. He further noted the fire departments have requested the possibility of the County handling the accounting be discussed at the next Fire Visionary Committee meeting. There being no further business, the meeting adjourned at 3:58 P.M. MUTUAL AID AGRMNT TABLED d b %°o TROCHU FIRE MEETING REPORT TABLED ADJOURN • E • Reeve Council/Minutes2002 ici al Administrator 10 ADMINISTRATOR'S REPORT April 24 - May 14, 2002 • . . January 1, 2002 Balance Forward $ 0.00 Feb 19/02 Staff Coffee meeting to meet new PWS (Three Hills Bakery) 31.56 Feb 21/02 Ratepayer Open House/Reception 130.56 Feb 26/02 Ron Nickel Photography - Council Photo 416.23 Mar 22/02 Employee Day - luncheon 400.00 BALANCE $ 978.35 1. April 17/02 - One County map was given to the Town of Three Hills. 2. A financial statement for the February 8, 2002 CAAMD&C Bonspiel hosted by Kneehill County has been prepared showing Kneehill County responsible for $724.50. Sponsors contributed $2,550.00 towards this event, with expenses totaling $3,274.50 3. A "Blacklist" has been compiled listing all accounts in arrears for longer than six. months, as of April 1, 2002. 4. The portion of the November 13, 2001 minutes dealing with the Marigold Library were forwarded to Kevin Niemi, as per his request. Mr. Niemi was also advised that on November 21, 2001 Kneehill County had received a letter from Marigold providing information on the services offered and noting they would be pleased to make a presentation at a future Council meeting but that to date a presentation has not been made. 5. Mr. Otto Braaz has been advised by Kneehill County to remove the gate blocking the road allowance prohibiting access to the S.W. 23-29-21-W4 prior to June 1, 2002. 6. An AAMD&C survey regarding the municipal practices with respect to the tarping of gravel trucks has been completed and returned by the Public Works Superintendent, advising that Kneehill County does not require gravel trucks to be tarped when traveling through the municipality. 7. To date, a total of 15 ratepayers have requested Kneehill County mail copies of the `ra„m edited Council minutes. c` 8. A request has been received from Randall Conrad & Associates Ltd. for completion of a survey regarding the Milk Container Recycling. This independent survey has been commissioned in order to provide input from municipalities as Alberta Environment will be reviewing this program after July 1, 2002. 9. A notice has been received from the Federation of Canadian Municipalities giving a contact number to obtain more information regarding the Green Municipal Investment Fund for green infrastructure projects. 10. Notification has been received from Alberta Municipal Affairs, of the approved amendments to the following regulations: Central Peace Regional Waste Management Commission Re lu action - removing the M.D. of Spirit River No. 133 as member Municipal Long Term Electricity Agreement Regulation - allows municipalities to enter into certain electricity supply agreements that extend beyond five years without the approval of the AEUB. 11. The Three Hills Capital has advised the deadline for the submission of all newscopy and advertising has been changed to 5:00 P.M. on Fridays. 12. An April 23, 2002 news release reported that for the first time in the history of Alberta's Freedom of Information and Protection of Privacy Act (FOIP), the Information and Privacy Commissioner has allowed the two public bodies, Alberta Municipal Affairs and the Town of Ponoka, to disregard a person's access requests made under the FOIP Act. This permission had been given because of the repetitious or systematic nature of the Applicant's access requests, as those access requests amounted to an abuse of the right to make those access requests. CORRESPONDENCE: 1. Receipt #49012 - AB Treasury - Apr 2002 Payment Hearthstone - $11,500.00 2. Receipt #49013 - AB Treasury - Unconditional Grant Municipal Affairs - $15,608.00 and FCSS Provincial Grant - $47,098.00 3. Receipt #49089 - AB Treasury - AESA Grant - $35,350.00 Minute/adminreport2002doc ADMINISTRATOR'S REPORT April 24 - May 14, 2002 0 • 4. Indian & Northern Affairs Canada Information - National Aboriginal Day - June2l/02 5. The Alberta Gazette - Part I & II - April 15/02 6. The Armet Report Newsletter - Apr 19, Apr 26 & May 3/02 7. *Contact Newsletter - Apr 17, Apr 24 & May 1/02 8. Alberta Liberal Caucus includes "Ken Nichols Weekly Report", from the Legislature - Apr 24 & Apr 25 & May V2 9. New Democrat Caucus - Brian Mason MLA - Speech to Legislative Assembly In Defense of Community Lottery Boards 10. EPCOR Newsletter - Spring 2002 11. School Works Newsletter - Apr 25/02 12. Municipal Safety Newsletter - Mar & Apr/02 13. Directions Travel Alberta Newsletter - May/02 14. FOIP News - May 2/02 15. Village of Acme Newsletter - May 02 16. The Standard Newsletter- AB Agriculture - Apr/02 17. Brownlee Fryett Newsletter re:Assessment E-News - Apr/02 18. MuniMall Newsletter - Apr 11,18 & 25, May 3/02 19. Discovery Quarterly Newsletter(Fleming Kambeitz Barristers) - Spring 2002 20. FCM Supplement Newsletter - Winter 2002 21. Biodiversity Newsletter - Volume 4 2002 22. Update Newsletter (Seniors Advisory Council) April 2002 23. Economy in Brief Newsletter - April 2002 24. Getting to Know Your Local Watershed Magazine - May 2002 25. Health & Safety Magazine - May 2002 26. Electrical Line Magazine - March/April 2002 27. MSN Magazine - April 2002 28. Employment Opportunity - Public Works Superintendent - M.D. of Bonnyville 29. Employment opportunity - GIS/GPS Operator - County of Newell 30. Employment opportunity - Public Works Superintendent - M.D. of Clear Hills No. 21 31. Employment opportunity - Assistant County Administrator - County of Paintearth 32. Employment opportunity - Senior Legislative Officer - Regional Municipality of Wood Buffalo Corporate Services Department 33. Employment opportunity - Director of Operations - Northern Rockies Regional District - B.C. 34. Employment opportunity - Natural Gas Utilities Manager - County of Two Hills No.21 35. Public Consultation Workshop - PAMZ - Olds, May 7/02 & Red Deer - May 8/02 36. Central Alberta Churches Celebration - Red Deer Centrium June 7/02 37. Conference advertising - Aviation Strategy Action Group - June5/02 Jasper, AB 38. Seminar advertising - Return to Work Issues in Workers' Compensation in Alberta - July 10/02 Edmonton, AB 39. Seminar advertising - Power Within Event - Edmonton, AB May 28/02 40. Seminar advertising - GeoAlberta 2002 - June 12-14/02 Edmonton, AB 41. Course advertising - CRSP Preparation Course - May 25&26/02 Saskatoon, AB 42. Course advertising - Business Education Solutions 43. Course advertising - Civil Software Training - June 2002 - Denver, CO 44. Course advertising - Collection Skills & Receivable Management - May 10/02 - Calgary, AB 45. Course advertising - Time & Stress Management - May 16/02 - Calgary, AB 46. Course advertising - Fundamentals of Environmental Law - May 27-28/02 - Calgary, AB 47. Symposium advertising - CASA Science Symposium Air Quality & Health - June3 &4/02 Red Deer, AB 48. Grand Opening - North Division Police Station - Summer 2002 - Edmonton, AB 49. Workshop advertising - Climate Change Central Domestic Emissions Trading Workshop - May 8/02 Edmonton, AB 50. Workshop advertising - Closing Techniques - May 28/02Edmonton, AB 51. Risk Communication and Public Dialogue - May 1-3/02 Calgary, AB 52. Conference advertising - Global Petroleum Show - June 11-13/02 Calgary, AB 53. Seminar advertising - EPIC Educational Program Innovations Centre - Civil/Electrical/Environmental/Mechanical seminars Minute/adminreport2002doc 2 ADMINISTRATOR'S REPORT April 24 - May 14, 2002 C 0 54. Forum advertising - Microage Bellamy 2002 Partnership Forum - Nov 20-22/02 Edmonton, AB 55. Forum advertising - IMAG1NiT 202 Knowledge Forum - May 7/02 Calgary, AB 56. Advertising -Tire Recycling Management Assoc.- 2002 Centennial Municipal Demonstration Projects 57. Advertising - Michener Allen Auction- May 3 & 4/02 - Edmonton, AB 58. Advertising - Transport Canada - e-news service 59. Advertising - Enviro Business Guide 2002. 60. Advertising - 2002 Crime Prevention Week - May 11-18/02 61. Advertising - Calgary Health Trust - Donation request 62. Advertising - Fort Garry Industries Ltd C M n 63. Advertising - Unique Solutions Group - promotional items 64. Advertising - Municipal World Xtra - new email update service 65. Advertising - Kinsmen Children's Hospital Home Lotto 2002 66. Advertising 4imprint - promotional items 67. Advertising - StormCad - storm sewer modeling soft ware 68. Advertising - Health & Safety Video Sale 69. Three Hills Capital newspaper - May 1/02 70. Drumheller Mail newspaper - Apr 17,24 & May %2 71. Valley Times newspaper - Apr 23 & 30/02 72. Strathmore Standard newspaper - Apr 18, 25 & May 2/02 73. The Lawyers Weekly newspaper - Apr 19, 26 & May 3/02 * Copy of this correspondence provided to all Councillors HOME OCCUPATION AND DEVELOPMENT PERMITS: 1. Copping, Lydia Mobile home (2nd residence) 1978 - 924 Square feet Pt S.E. 30-34-23-W4 Value -$12,500.00 2. deBeaudrap, Bernie & Lynnette 1500 sq.ft. replacement home 3. Franca Farming Co. Ltd Shop - 24' x 36' x 12' 4. Kinsey, Alfred Mobile home 5. Weigum, Russel 16' x 76' mobile home 6. AltaWest Services Ltd. Home Occupation Curtis Nichols 7. Robert Estes & Anne Goodwin Home Occupation Kneehill Transport i 8. Radtke, Henry Home Occupation Henry's Woodworking & Crafts 9. Schmidt, Tracy & Sylvia Home Occupation Smokey Farm Meats Minute/adminreport2002doc S.W. 28-32-22-W4 Value - $100,000.00 S.W.15-31-23-W4 Value - $22,000.00 N.W.3-33-25-W4 Value - $40,000.00 S.E. 3-33-24-W4 Value - $46,000.00 N.E. 6-32-23-W4 Oil field servicing business N.E. 11-31-26-W4 Home base/office for 1 truck Lots 7-9 Blk 4 Plan 5050 Swalwell Woodworking and Crafts N.W. 2-29-24-W4 Frozen/Fresh Meat Products 3 ADMINISTRATOR'S REPORT April 24 - May 14, 2002 • • • INSPECTION PERMITS: to be reported at a later date SECOND REQUEST FOR DEVELOPMENT PERMIT: George, Wallace & Barbara - Letter sent advising a STOP ORDER will be issued on May 31, 2002, if a development permit is not obtained for placing a trailer on Lot 31, Block 10, Plan 9910414 (Huxley). Minute/adminreport2002doc 4 CORRESPONDENCE REPORT April 24 - May 14, 2002 01 1. May 3/02 Letter from Alberta Transportation re: 2002-05 Business Plan Notification has been received from the Honourable Ed Stelmach, Minister of Transportation, that Alberta Transportation's 2002-05 Business Plan is now available and may be accessed at www.trans.gov.ab.ca, or by calling Roberta Killips, Director of Business Planning at (780) 415-0678 or by email at roberta.killips(gov.ab.ca. Recommend to accept and file. 2. May 3/02 Letter from Alberta Community Development re: Energize Workshop Notification has been received that Alberta Community Development, the Alberta Sport, Recreation, Parks, and Wildlife Foundation and the Alberta Recreation and Parks Association (ARPA) were once again jointly sponsoring the Energize Workshop, in conjunction with the ARPA Annual Conference, being held October 24-26, 2002 at the Jasper Park Lodge in Jasper Alberta. A Nomination form, award criteria, and completion tips have been included for the Recreation Volunteer Recognition Awards, which continue to be a part of the Energize Workshop. Recommend to accept and file. 3. Apr 30/02 Request from Stan Milan re: Leasing Road Allowance Mr. Stan Milan has requested consideration be given to the possibility of leasing the undeveloped, blade grade road allowance at the S.W. 22-33-23-W4 to graze his cattle. Mr. Milan advised he currently has the road allowance fenced off. This matter was referred to Ms. Reimer, Development Officer, who reported this right-of-way has been scheduled to be upgraded for approximately one hundred feet into the above -r-b hvproperty and Mr. Milan's gate will need to be removed. Ms. Reimer recommended a P, L . lease agreement not be entered into, as this would give Mr. Milan an interest in land that may be needed by the County at some time. Ms. Reimer further advised Mr. Meding had met with Mr. Milan to discuss this matter and feels he has been appeased. Recommend to accept and file. • 4. May 3/02 Information from Wild Rose Economic Development Corporation Further to a request from Council at the April 23, 2002 Council Meeting, an information package has been obtained from Ron Cox, Wild Rose Economic Development Corporation. This package includes the March 2, 2002 Strategic Planning Session, the 2002/2003 Operations Plan and the audited Financial Statements as at March 31, 2002. Note: Copies of this information were provided to Council on May 6/02. Recommend that copies of this information be provided to all of Council and that the possibility of participating in this organization be further discussed as an agenda item at the May 14, 2002 Council meeting. • 5. May 14/02 E-mail from AB Municipal Affairs re: Alberta Emergency Public Warning System Notification has been received from Mr. Pat Graham, Fire Commissioner, that the -]? 040 Alberta Emergency Public Warning System has been expanded to the Red Deer area. Radio and TV Stations in the Red Deer area will broadcast warnings of potential danger issued by authorized municipal officials, Environment Canada or Alberta Environment. It was further advised Edmonton and Calgary received equipment upgrades to improve their ability to broadcast public warnings and to expand the, C:/COUNCIIJcorr20011127.doc Page 1 CORRESPONDENCE REPORT April 9 - 23, 2002 system to the entire province by 2004. A copy of the government's press release was attached for further information. Note: A copy of this information has been provided to Randy Tiller. Recommend to accept and file, with this information referred to the County's Fire & Disaster Coordinator, Mr. Randy Tiller. 6. Amended Regulations from AB Municipal Affairs Copies of the amended regulations to the Calgary International Airport Vicinity Protection Area, Subdivision and Development Regulation, Subdivision and Development Forms Regulation, Local Authorities Election Forms, and Well Drilling Equipment Tax Rate Regulation have been received from Queens Printer. Recommend to accept and file, with copies of these amendments to be provided to Council upon request. • 7. May 3/02 Letter from Hearthstone Child & Family Services re: May 10/02 Board Meeting Luncheon An invitation has been received from the Hearthstone Child & Family Services Authority Board for Reeve Hoppins, to join the Board for lunch on May 10, from 12:00 - 1:00 P.M., at the Three Hills Provincial Building, to discuss community strengths and partnering. On May 6, 2002, after checking with Reeve Hoppins, Hearthstone was contacted expressing the County's regrets that a representative from Kneehill County would be unable to attend. Recommend to accept and file. 1? 8. Copy of Apr 7/02 Letter to Brownlee Fryett The County's Assessor, Steve Nedoshytko, has written to Glen Scott, Brownlee Fryett, itemizing the items offered as evidence in the past at Assessment Review 'Qb Board and Municipal Government Board (MGB) Hearings, which may be useful in C the future September 20 and 25th 2002 MGB Hearing. Mr. Nedoshytko also advised Mr. Scott that air photos of the properties in question are available should he °/?6 require them. Recommend to accept and file. 9. May 7/02 Fax re: Severe Summer Weather Notification has been received from Alberta Disaster Services that a three hour information session, on severe summer weather, will be held at the Drumheller Civic Center on Wednesday, May 22, 2002, commencing at 1:00 P.M. This session will feature Dan Kulak from Environment Canada. Registration has been requested prior to May 20, 2002. Recommend this information be referred to the County's Fire & Disaster Coordinator, Mr. Randy Tiller. • 10. May 14/02 Thank You - Dennis Crawford A thank you has been received from Dennis Crawford for the County's contribution to help offset the costs of his attendance at the Future World Leaders Summit in C:/COUNCIUcorr20011127. doc Page 2 CORRESPONDENCE REPORT . April 9 - 23, 2002 Washington, D.C. Recommend to accept and file. I1. Apr 15/02 Letter from Town of Drumheller re: 2002 Biting Fly Control Program Drumheller has advised they will be continuing the Biting Fly Control Program in 2002, and will be applying larvacides to dormant bodies of water that sustain mosquito larvae. Authorization has been requested to access Kneehill County l property for the purpose of checking and applying larvacides to these bodies of water, using both helicopter and ground crews. A property information list and authorization form has been provided. Recommend approval of this program. • 12. Apr 18/02 Letter from Town of Drumheller re: Canadian Badlands Concept Further to the Mayors and Reeves Network meeting held in Drumheller on March 19, 2002, Mayor Paul Ainscough, Town of Drumheller, has forwarded a copy of The Canadian Badlands Forum: Evolving a Vision and Strategy for Tourism Development of the Canadian Badlands, 2001-2010, to seek representation to serve on one of the °? Vl four committees of Branding; Product Development and Enhancement; Hospitality and Infrastructure. Mr. Ainscough reported it is important that municipalities partner to move forward with the concept of regional development which will bring tourists to the Canadian Badlands and requested input on the priorities of each area and direct participation in the initiatives identified above. Recommend to accept and file. 13. Apr 16/02 Letter from Alberta Agriculture, Food and Rural Development re: 2001 Census of Agriculture Release Dates Notification has been received regarding the releasing of data from this latest census. This data will be released in the following three phases: May 15, 2002 - release of farm data November 20, 2002 - release of farm operator data Fall 2003 - release of data from the Agriculture-Population Linkage database: socio-economic characteristics Statistics Canada will be releasing all of the 2001 Census of Agriculture data electronically on the Internet, at http://www.statcan.ca. Recommend to accept and file. • 14. Apr 25/02 Request from Greg Cole re: Insuring Water Co-operatives Mrs. Nash contacted Jubilee Insurance regarding a request from Greg Cole for Kneehill County to add the Orkney Water cooperative to their insurance policy. Jubilee Insurance advised that the premium for the water co-op under the County's policy would be $1,177.00 as compared to the $1,507.00 if the co-op arranged insurance on its own. Jubilee Insurance did not recommend the County expose itself to the additional risk of a water co-op for the savings of a mere $330.00. Mrs. Nash provided Mr. Cole with the above information. Recommend to accept the recommendation of Jubilee Insurance. C:/COUNCIUcorr20011127.doc Page 3 CORRESPONDENCE REPORT April 9 - 23, 2002 15. Apr 21/02 Letter from ALARIE re: Ongoing Dissolution Activities A letter has been received advising that the ALARIE Attorney in Fact has retained Mr. Alan Wood as Manager and the accounting firm of KPMG to manage the orderly dissolution of the reciprocal and to determine the net equity by subscriber. Recommend to accept and file. 16 Apr 24/02 AB Municipal Affairs - 2001/2002 Fire Services Training Initiative Conditional Agreement Municipal 2001 Sponsorship Program A copy of the signed conditional agreement under the 2001/2002 Fire Services Training Initiative of the Municipal 2001 Sponsorship Program, has been received. The $2,000.00 grant will be forwarded to the County within the next few weeks..) Recommend to accept and file, with a copy of this information referred to the County's Fire & Disaster Coordinator, Mr. Randy Tiller. • 17. Apr 23/02 Letter from The Kneehill Watershed Advisory Council (KWAC) re Hazardous Waste Round Up A request has been received from KWAC for the County to consider a joint venture between KWAC, the Town of Three Hills and Kneehill County to host a municipal hazardous waste round up day on June 7, 2002. The cost to host this event would be $1195.00 and could be shared equally between all partners with corporate sponsors '' ) being approached for their involvement. KWAC has advised they would coordinate and organize this event and has requested a decision from the County at the May 14, 2002 Council meeting. Recommend Kneehill County participate in the Hazardous Waste Round Up joint venture with KWAC and the Town of Three Hills. • 18 Apr 23/02 Letter from Drumheller and District Crime Watch Association re: Provincial Rural Crime Watch Works' o An invitation has been received for the Reeve to welcome the delegates to the Annual Provincial Crime Watch meeting and workshop to be held in Drumheller on January 31, February 1St and 2°d, 2003. A continental breakfast will be held at 7:00 A.M. on February 1, 2003 at the Stampede Barn in Drumheller with the opening ceremonies V7u? scheduled to begin at 8:00 A.M. The Opening Ceremonies will start with the welcoming remarks and perhaps a brief description of the area including the towns within the municipality, boundaries and any other interesting facts. Recommend Reeve Hoppins accept the invitation to attend the February 1, 2003 continental breakfast and opening ceremonies of the Annual Provincial Crime Watch Workshop to welcome the delegates on behalf of Kneehill County. 19. Regional Health Authority 4 Annual Report A copy of the 2000/2001 Health Authority 5 Annual Report has been received. Recommend to accept and file. • 20. Apr 22/02 Letter from AB Municipal Affairs re: Unconditional Grants to Municipalities. The Honourable Guy Boutilier, Minister of Municipal Affairs, has requested f lam„ confirmation of the receipt of the unconditional municipal grant in the amount of C: /COUNC [Ucorc2001 1127. doc Page 4 6 CORRESPONDENCE REPORT April 9 - 23, 2002 $15,605.00. (Note: This grant was received April 23/02 - Receipt #49013) Recommend a letter be sent to the Honourable Guy Boutilier, confirming receipt of the grant amount of $15,605.00, as well as expressing the County's appreciation of the unconditional municipal grant program, with copies to R. Marz, MLA and the Honourable S. McClellan, MLA. 21. Kneehill Regional Water Committee (KRWC) Appointment with Council Re- scheduled to May 28/02 at 1:30 P.M. Mr. John Van Doesburg called to advise the KRWC has scheduled a meeting with the Village of Linden on May 14, 2002 so has requested the meeting arranged with Council for May 14, 2002 be re-scheduled to May 28, 2002 at 1:30 P.M. r Recommend the Kneehill Regional Water Committee appointment with Kneehill County Council be re-scheduled to 1:30 P.M. on May 28, 2002. 0 22. Apr 30/02 Letter from Allen Dick re: Connection to Swalwell Water & Sewer Mr. Allen Dick has advised that several years ago Council gave permission for him to connect to the hamlet of Swalwell water and/or sewer system. Mr. Dick questioned whether this decision would be upheld, and if so requested approximate costs and any impact this would have on his taxes. This matter was referred to Mr. Ian Martens, Environmental Services Manager and Mr. Steve Nedoshytko, Assessor for review and information. Mr. Martens estimated the cost of connection to Swalwell's sewer and water system, including the CN Railway Crossing charges, would be approximately $14,960.00 and has recommended the County not undertake this project but advise p-p Mr. Dick to contract this project. Mr. Nedoshytko has reported that at this time there ?'? a-- would not be any change in assessment. C V0 Recommend to concur with Mr. Marten's recommendation and the October 1996 Q ?b n y Council motion," that approval be given to allow Mr. Dick to hook up on the Swalwell water and sewer system, at his own cost, to arrange his own contractor and obtain all necessary permits and permissions and that this work be undertaken according to County specifications and criteria." C7 23. Community Savings/Kneehill County Golf Tournament Mrs. Mullinger, Manager of Community Savings, Three Hills Branch, has requested Council provide three possible dates for the annual golf tournament, in order that this event may be scheduled. 0 /LU Recommend Community Savings be provided with three ossible dates for the Annual Golf Tournament. 24. Request from Three Hills 2002 Graduating Class The Three Hills graduating class has requested Kneehill County consider the h% possibility of loaning 10 picnic tables and/or 600 feet of snow fence, including metal p .,D S posts, for the May 18th , 2002 Safe Grad Celebration being held at Don Charleton's , n ?„ farm. 4-e( Gp>`,,?u . Recommend this matter be referred to Rob Mayhew, Public Works Superintendent, to investigate the availability of snow fence and/or picnic tables. C: /C0UNC1 Wcon20011127. doc Page 5 CORRESPONDENCE REPORT April 9 - 23, 2002 25. Apr 18/02 Letter from AB Municipal Health & Safety Association re: Regional Meeting An invitation has been received from the AB Municipal Health & Safety Association for the Municipal Administrator and the Health and Safety Coordinator to attend the Southern Alberta Regional Mini Conference being held on July 9, 2002 in Turner Valley. A draft agenda for this meeting was included as well as a request to advise of attendance prior to May 21, 2002. Ji?VvY? Recommend to accept and file, with notification being provided to the Alberta Health & Safety Association that representatives from Kneehill County will be unable to attend . 0 26. May 3/02 Email from AB Environment- Dickson Dam re: Information Session An invitation has been received from Rick Friedl, C.E.T. Operations, Dickson Darn, to attend the May 30, 2002 annual orientation session, on normal operations, flood operations, river forecasting and emergency preparedness in the Red Deer River Basin. Mr. Friedl noted this would be of interest to the Disaster Services Officers and (3j L other key responders within the municipality. Recommend Mr. Randy Tiller, Fire & Disaster Coordinator attend this information meeting. 27. Apr 18/02 Letter from M.P. Kevin Sorenson re: Kyoto Protocol Mr. Sorenson has written expressing his concern of the federal government's pledge to support the Kyoto global climate treaty. The Canadian Alliance has requested the federal government take a better looks at all relevant factors including the financial cost of Kyoto and the scientific evidence regarding the feasibility of the target levels of carbon dioxide levels (to reduce greenhouse gas emissions by 2012 to levels 5-8% below 1990). He noted that the federal government has been challenged by nine provincial premiers demanding that the federal Liberals not ratify Kyoto but rather pursue a unified North American position on global warning. Mr. Sorenson reported the Federation of Canadian Municipalities has asked municipalities to pass a resolution to encourage the federal government to ratify the Kyoto Protocol and requested he receive a copy of any resolution passed by Council with regards this matter. Recommend to accept and file. 28. Apr 17/02 Letter from R. Marz re: Farm Property Assessment Review Mr. Marz, on behalf of the MLA Farm Property Assessment Review Committee, has issued an invitation for stakeholders to attend an information session regarding the final report to the Government of Alberta on matters related to the assessment and taxation of rural property. These information sessions will be held in Peace River on April 29, 2002, Leduc on May 8, 2002, and Lethbridge on May 21, 2002. Recommend to accept and file as this information will be addressed at the CAAMD& C Special Zone meeting scheduled for May 24, 2002 at the Olds College. C. 29. Apr 25/02 Fax from CAAMD&C re: May 24th Special Zone Meeting Further to the Special Zone Meeting scheduled for May 24, 2002, more detailed information and a map of Olds College have been received. This meeting has been scheduled to allow the MLA Farm Property Assessment Review Committee and lylpfti6 C:/COUNCIUcorr20011127.doc Page 6 CORRESPONDENCE REPORT April 9 - 23, 2002 Alberta Municipal Affairs to make a presentation regarding the final report and recommendation on Farm Property Assessment Issues. Note: Copies of this fax were provided to Council on May 9/02. 0 Recommend copies of this information be provided to all Councillors. 30. May 2/02 Letter from the AAMD&C re: Farm Assessment Review A copy of the letter the AAMD&C has written to MLA Richard Marz, Chairman of the MLA Farm Assessment Review Committee, clarifying the AAMD&C position and restating the key conditions that must be satisfied in order to receive the AAMD&C's support, has been received. The two major conditions which the AAMD&C has advised must be addressed in order for the Committee's recommendations to be acceptable are: 0 1) Resolution of the education property tax issue - to prevent tax shifts between individual properties within a municipality but also from urban to rural communities across the province. AAMD&C recommends agricultural properties be exempted from education tax property, in concert with the elimination of the current farm residential exemption 2) The matter of municipal implementation costs related to the Committee's recommendations. The AAMD&C believes the government of Alberta has an obligation to provide transitional funding to municipalities to offset these costs. Recommend to accept and file, with a copy of this information to be provided upon request. 31. May 1, 2002 Letter from the AAMD&C re: Submission to Provincial Water Strategy A copy of the AAMD&C's formal response to the Water for Life workbook produced by Alberta Environment has been received. This response has been based on member direction provided through previous resolutions and input generated at the 2002 Spring Convention water issue forums. Recommend to accept and file. 32. Apr 17/02 Letter from the AAMD&C re: Information Session on Title Mapping The AAMD&C has advised they are currently working with AB Municipal Affairs, AUMA, Spatial Data Warehouse(SDW) and A1taLIS on a joint project to create mapping data that depicts the extent of ownership as defined by the Certificates of Title registered at the Land Titles Offices. SDW and A1taLIS have announced plans to host Titles Mapping Information sessions for the southern and central Alberta oT VYt2 VY O municipalities. On June 19, 2002 a session has been scheduled at the Sheraton h L-- Cavalier, 2620 - 32 Avenue N.E. in Calgary, Alberta commencing at 10:00 A.M. Further sessions have been scheduled for September 2002 in Red Deer and November 2002 in Camrose. Recommend the Development Officer attend one of the Title Mapping information sessions. 33. Apr 17/02 AAMD&C Scholarship Program A request has been received for assistance in promoting the AAMD&C Scholarship Program which provides five $1,000.00 scholarships, one within each of the AAMD&C's five districts, to assist deserving first-year post-secondary students from I rural Alberta. Attached was background information on the Scholarship Program and t ' a sample announcement for printing in the local newspaper. C:/COUNCIUcorr20011127. doc Page 7 CORRESPONDENCE REPORT April 9 - 23, 2002 Recommend Kneehill County assist in promoting the AAMD&C Scholarship Program by circulating information to all the schools within the municipality and placing a notice in the Kneehill County news section of The Capital. • 34. Apr 12/02 Letter from the AAMD&C re: Workshops at the Spring Convention 2002 A package has been received of the presentation handouts from each of the three workshops, held at the recent Spring Convention. These workshops were Footprint Concept, Community Communication & Conflict Resolution, and Influencing Government. Recommend to accept and file. • 35. May 2/02 Letter from the AAMD&C re: Fusarium Prevention The AAMD&C Board of Directors has been asked to consider requesting the Alberta government to close Alberta's borders, to any shipments of infected grain from outside the province. To get some sense of member direction on this matter, a brief survey has been forwarded for completion by the member municipalities. Note: As the deadline for responses was May 16, 2002, the form was returned indicating Kneehill County is in support of a provincial ban on the import of products, known to be, contaminated with Fusarium. Recommend approval of the survey, as completed. 36. May 6/02 E-mail from the AAMD&C re: Municipal Government Act Structural Review A request has been received from Gary Sandberg of the AAMD&C, for any municipal administrators interested in participating on a committee working with Alberta Municipal Affairs and the AUMA, to conduct a structural review of the Municipal - )b f p y Government Act, to contact the AAMD&C office. The AAMD&C has been invited 4 - to select 3 individuals to sit on this review committee on behalf of rural municipalities. In order for the AAMD&C to ratify its nominees at the May 23, 2002 Board meeting a deadline of May 22, 2002 has been set for the submission of nominations. Recommend this matter be referred to the Municipal Administrator, Mrs. Jennifer Deak. 37. May 1/02 Letter from the AAMD&C re: March 25, 2002 Reeve's Meeting A copy of the minutes from the Reeve's Meeting, held on March 25, 2002, prior to the AAMD&C Spring convention, has been received. Recommend to accept and file, with copies of this information being provided upon request. 38. Apr 29/02 Town of Three Hills Public Budget Meeting Reeve Hoppins has provided a copy of the information distributed at the Town of Three Hills Public Budget meeting of April 29, 2002. The budget comparison sheet reported an increase of $117,248.00 from the 2001 budget. In 2001 the town had budgeted for $1,149,211.00 with the actual being $957,742.00. An information sheet listed the notable areas of increased costs for 2002, as compared to the 2001 budget C: /COUNCIUcorr20011127. doc Page 8 CORRESPONDENCE REPORT April 9 - 23, 2002 and the proposed capital projects for 2002. Recommend to accept and file. S 39. Committee Reports Wild Rose Economic Development Corporation - Minutes of the April 11, 2002 meeting have been received. Participation in the following programs were discussed: - Community Futures Network Society of Alberta's Recognition and Reward Program designed to award individuals for service to the Community Futures Development Corporations. Motion to participate - The Millionaire Program - Motion to take a one-year break from this program to take the time to re-structure and re-define the program. Official notification was received that an application can be made for the $20,000.00 Community Economic Development Opportunity funding which has been designated to fund the Business Attraction program that will be undertaken. The next regular meeting was scheduled for May 9, 2002. Recommend to accept and file. . • Health Authority 5 - Minutes of the March 27, 2002 meeting have been received. The following items were discussed under new business: Heart Health Project Volunteers, Volunteer Appreciation Events, Ambulance Advisory Appeal Board, Town of Hanna concern with the perception of decreased health services to their community, Strathmore Physicians Obstetrical Privileges. The next meeting was scheduled for April 24, 2002. Recommend to accept and file. Golden Hills School Division - Minutes of the March 12, and March 26, 2002 meetings have been received. A motion was passed to award the Three Hills School Addition and Renovation Project to Chandos Construction Ltd. in the amount of $5,388,908.00. Support was also given to an Action Study to Address Issues and Concerns and to Enhance Learning and Teaching in the Golden Hills School Division. Recommend to accept and file. Red Deer River Basin Operators Group - Minutes of the April 17, 2002 meeting; held in Drumheller have been received. This meeting was held to provide an opportunity for operators to meet, communicate and learn. The following presentations were made: Water for Life - Alberta Government, Health Authority 5, Keith Lee- Crypto/Beaver Fever- Health Effects on populations, B.D. Morningstar presentation of Hi-Tech communication. Those in attendance felt the meeting provided valuable information and requested another meeting be scheduled, possibly in late August. Recommend to accept and file. &0/ - -)6 Barb Long, I?ecutive Secretary A C:/COUNCIUcorr20011127.doc Page 9 PWS Report May 14, 2002 Robert Mayhew • 0 OLD BUSINESS 1. Jim Bauer Road Construction underway. 2. Chip seal, line painting and SIP projects have been tendered - tenders close May 24, 2002. I will be bringing back to Councill on May 28 the recommendation to award the tender pending the budget $ are met. 3. Klassen and Frere Blade Grades complete, to be graveled in the future. 4. Gravel crew in the Three Hills area - Clrs. Knievel and Crawford requests are being worked on. 5. Sharpies Road- Request permission to complete the engineering for this project, in the event the work onuj this project could take place in the fall. NEW BUSINESS 6. Ian Martens - Robert Thorne Torrington water. billing concern. J. 7. Ian Martens - Garbage - Linden 3S mju? D tS - Request to review the current transfer site information and policies upon Ian's receipt of reports from other municipalities. 8. Mrs. Metzger via Clr Calhoun (west of Swalwell). As well Mr. Reimer reported that he witnessed higher speeds through the same yield sign - visibility a problem. Stop signs have been installed on account that the trees and house on the corner cause a sight problem. 9. Alberta Transportation - bridge construction being done on SH 583 - 6 %2 mile east of HWY 21 - detouring traffic onto two of our County roads. 22-5 for 2 miles and 31-4 for I mile. Have requested they be responsible for grading, dust control 3 residences and gravel if needed. Time frame - approximately 1 month. 10. Dust Control Report '51 1 fQ,f''O 8 i /n W < is KNEEHILL COUNTY REPORT Presented to Council 2002 • • TO: Council FROM: Rob Mayhew, Public Works Superintendent DATE: May 13, 2002 SUBJECT: Trial Dust Control 1.0 Purpose 1. To present a Dust Control Products and Prices. 2. To present the information and number of agreements to date. 3. To present the concerns of dust control applicants. Date: May 14, 2.0 Background 1. Dust Control Products and Prices. Quotes for the price to supply and place oil with a price per foot were requested from four producers. With the following price quotes: a. AMBERTEC - Mix in Place Dust Suppressant - $3.08 per linear foot yYlp ALBERA DUST CONTROL - Environment Dust Layer - $3.20 per linear foot SANDS DUST CONTROL - SB 90 - $2.79 per linear foot WESTERN ROAD MANAGEMENT - Spec Crude - Blade Mix - $2.60 - April 8, 2002 new quote $2.75 - May 2, 2002. As the original $2.60 price quote has turned into a recent $2.75 there is a 15 cent difference. The $2.60 price has been quoted to the ratepayer. Mr. Lorne Read will be updating the cost of the dust product - fluctuating costs. Recommend as in the agreements that the County stay with the $2.60 for the quote for the agreement signed before May 15, 2002. b. Would like a permission to try a different dust control product on a test dust AV-ftz strip for a trial basis. (Advanced Road Management - a lignosulphate material as p Ids opposed to an oil based product. This is an example of a product that I would like to use for a trial strip to see its lasting capabilities). I have not received a quote as of date. 2. There are 36 as of noon May 13, 2002 for 16, 360 lineal feet for a cost of Spec Crude to the County of $13,850.00. (As of 3:15 PM - 44 agreements) • 3. Concerns a. Attached: Don Metzger requests County pay for at least 50% of $1.60 per foot cost as one residence is across road form SW 3-30-23 W4 and the other one is on SW 03-30-23 W4 where there is a stock pile of gravel, these are the only S residences to and from the stockpile. During stockpiling and hauling out of the gravel there are bad dust problems caused to these residences. 44;; b. Alan Becker would like to know if he applies the dust control product to the road in front of his residence and the road construction takes place sometime this J summer, will the County redo the dust control? He is on the Grainger project slated for construction in 2002. • 3.0 Discussion The price of oil products is unstable and continues to change. 4.0 Financial Implications 5.0 Recommendation 1. a. Western Road Management is the most economical quote received. On the fluctuating cost of the dust control product, I recommend that the County pay the difference i.e. 15 cents per lineal foot as the $2.60 was used as the price on the agreements and after May 15`" , the price be changed to $2.75 or the price quoted by Lorne Read. At this point in the program it would cost the County $.15x16,360 = $2,454.54. • n LJ b. I recommend the use of an alternative dust control product to be used as a trial for test purposes. 2. I recommend that after the May 15th deadline that dust agreements be accepted and monitored on an ongoing basis. 3. a. The Metzger request be denied as the County is offering the rebate as their part of the dust control program. b. The Becker request be dealt with - if the County tears up his dust control applied this spring doing the road construction in 2002, I recommend that the County replace it this year (2002) if this portion of road is done this year. Rob Mayhew Public Works Superintendent