Loading...
HomeMy WebLinkAbout2002-05-28 Council MinutesKNEEHILL COUNTY AGENDA - COUNCIL MEETING May 28, 2002 APPOINTMENTS: 9:00 A.M. Bruce Sommerville, Ag Fieldman - see agenda # 6 Rob Mayhew, Public Works Superintendent - see agenda item # 7 10:00 A.M. Public Hearing - see agenda item # 8 11:00 A.M. Al Martinot, BDO Dunwoody - see agenda item # 9 1:30 P.M. John Vandoesburg - Kneehill Regional Water Committee - see agenda item # 10 GENERAL: Approval of Agenda 1. Approval of Minutes April 23rd and May 14th, 2002 regular meeting minutes May 14/02 Public Hearing (2) 2. Administrator's Report 3. Correspondence Report 4. Financial Reports (May 14/02 reports to be approved) 5. Accounts Payable AGRICULTURAL SERVICE BOARD: 6. Grasshopper Control Program TRANSPORTATION: 7. Public Works Superintendent's Report PLANNING: 8. Public Hearing - NE 20-32-24-W4 ADMINISTRATION: 9. 2001 Financial Statements 10. Kneehill Water Services Committee 11. Ambulance Service 12. Proposed Amendments to the Control of Corporations Rgulation (AR 373/94) FIRE: 13. Mutual Aid Agreement - Wheatland County 14. Municipal Emergency Plan • 15. April 30/02 Trochu Fire Meeting Report COMMITTEE REPORTS: 16. May 21/02 Ad Hoc Recreation Committee 17. May 24/02 CAAMD&C Special Zone Meeting LATE ITEMS: 0 ' i KNEEHILL COUNTY COUNCIL MINUTES May 28, 2002 A regular meeting of Council was held in the Kneehill County office, 232 Main Street, Three Hills, Alberta, on Tuesday, May 28, 2002, commencing at 8:30 A.M. The following were present for the meeting: PRESENT Reeve: Ken Hoppins Division Six • Councillors: Brian Holsworth Division One Carol Calhoun Division Two Jerry Wittstock Division Three Murray Woods Division Four Vern Crawford Division Five Ken Knievel Division Seven CALL TO Jennifer Deak Administrator ORDER Barb Long Recording Secretary Reeve Hoppins called the meeting to order at 8:35 A.M. The following amendments were made to the agenda: Reeve Hoppins advised the meeting would go "In Camera" after the agenda items had been covered. To be discussed during the "In Camera" session were: Agenda Item #13 - Wheatland County Mutual Aid Agreement, the Fire & Disaster Coordinator Contract and the County's Wage & Salary Policy. Mrs. Deak left the meeting momentarily at 8:40 A.M. to request reservations be made for AGENDA Council to lunch with the representatives from the accounting firm of BDO Dunwoody. ADDITIONS & APPROVAL Councillor Crawford reported that due to another commitment he would have to leave the Council meeting at approximately 2:00 P.M. Council was in agreement with Mr. Crawford's recommendation that during introductions in Council, Division numbers not be given. Councillor Knievel moved approval of the agenda. CARRIED APPROVAL OF APR 23 CM Councillor Woods moved acceptance of the April 23, 2002 minutes. CARRIED Reeve Hoppins requested that the May 14, 2002 minutes be amended to remove APPROVAL OF "Unanimous" from the motions and that in future they not be recorded on votes, unless MAY 14/02 specifically requested. CM Councillor Wittstock moved approval of the May 14, 2002 minutes, with the above amendment. CARRIED Upon a request from Mrs. Deak, Council clarified it would not be necessary to prepare an Executive Summary report for publishing in the Three Hills Capital, as the edited minutes would now be printed, effective with the May 14, 2002 Council meeting. APPROVAL OF MAY 14 P.H. Council Crawford moved approval of the two sets of May 14, 2002 Public Hearing MINUTES minutes. CARRIED The Administrator's Report was presented. ` Councillor Holsworth moved approval of the Administrator's Report, as presented CARRIED ADM REPORT The meeting recessed from 8:45 A.M. until 8:50 A.M. Council/Minutes2002 1 r KNEEHILL COUNTY COUNCIL MINUTES May 28, 2002 The Correspondence Report was reviewed. CORR REPORT Ms. Debi Moon, reporter for the Three Hills Capital entered the meeting at 8:58 A.M. Under Item #4, Sunnyslope's 100 Year Anniversary, Council direction was requested regarding the request for a plaque and the installation of two highway signs recognizing this SUNNYSLOPE occasion. 100TH ANNIV Councillor Crawford moved a plaque be presented to the hamlet of Sunnyslope in recognition of its 1060 anniversary. CARRIED Under Item #6, Letter from Trans Canada Trail Foundation, Councillor Holsworth requested a copy of this letter. WILD ROSE Under Item #10, Letter from the Minister of AB Gaming, Councillor Holsworth requested FNDTN the Wild Rose Foundation funding regulations be investigated to see whether capital purchase of fire trucks would be considered under this program. Under Item #11, Letter from AB Transportation, Council requested another letter be sent to AB TRANSP Stu Becker, Regional Director of AB Transportation, asking him to address all the issues LETTER discussed at the March 20th meeting between Alberta Transportation and Kneehill County. • Councillor Wittstock requested the letter mention concerns have been received regarding the sight distances on SH 806 road re-build project east of the Acme cemetery. AB CHURCHES Under Item #14, Letter of Agreement from AB Transportation, Mrs. Deak clarified the two CELEBRATIO railway crossings were located on SH 575 and SH 582. N Under Item #18, Invitation from Central Alberta Churches Celebration, Reeve Hoppins confirmed he would be unable to attend due to a prior commitment. WREDC Under Item #19, Letter from Wild Rose Economic Development Corporation, Council ANNUAL GEN MEETING requested that Councillor Holsworth and the County Administrator or her designate, attend the Annual General Meeting. Under Item #25, Letter from Trochu Re: Contracting Mr. Sommerville as Weed Inspector, Mrs. Deak explained the cost plus 5% formula, was County Policy to ensure both actual and TROCHU administration costs were covered. WEED Under Item #2, Fax from Deloitte & Touche, Mrs. Deak advised she would prepare a INSPECTOR summary of the information on file regarding this request for a cancellation of tax penalties, for Council's review, prior to their July 9th appointment. KOCH TAX Councillor Wittstock moved approval of the Correspondence report. PENALTY • CARRIED CORR REPORT APPROVED Councillor Holsworth moved approval of the Financial Reports tabled from the May 14, 2002 Council Meeting. FINANCIAL CARRIED REPORTS APPROVED Councillor Knievel moved approval of the accounts presented for payment subject to review by the Finance Committee of Reeve Hoppins, Deputy Reeve Woods, Councillor Knievel and Councillor Wittstock. CARRIED At Council's request Mrs. Long left the meeting momentarily at 9:11 A.M. to request that Mr. Mayhew and Mr. Sommerville attend the Council meeting. Mr. Sommerville, Agricultural Fieldman, entered the meeting at 9:11 A.M. Mr. Rob Mayhew, Public Works Superintendent, entered the meeting at 9:12 A.M. Mr. Sommerville presented a report to Council on the May 15, 2002 information received from Alberta Agriculture, Food and Rural Development, on the 2002 Grasshopper Control B. Program offering to pay farmer $4.00 per treated acre for control of grasshoppers on their SOMMERVILL land or on adjacent roadsides upon authorization from the Agricultural Fieldman. Kneehill E Council/Minutes2002 KNEEHILL COUNTY COUNCIL MINUTES May 28, 2002 County would also be eligible for the $4.00 funding should they handle the spraying of the PRESENTATIO roadsides. (Report attached and forming part of these minutes). A lengthy discussion ensued N regarding practicality of this program, liability concerns and need to have binding agreements in place. Mr. Sommerville advised he has a sample agreement should the GRASSHOPPE County allow the farmers to spray the roadsides for grasshopper control. R CONTROL ISSUE ~R 1•V U 1ryj)~ Councillor Woods moved Kneehill County authorize farmers to apply treatment to County road allowances adjacent to their land for grasshopper control, conditional upon ~~i DQP Y 60" spraying a minimum of 100 feet of their own land, and entering into a contract with I~S Rico Kneehill County, including an indemnity clause. Further, the Agricultural Service Board oVSRDL,- recommendation of April 10, 2002, regarding grasshopper control, be rescinded. C CARRIED Mr. Sommerville left the meeting at 9:23 A.M. The Public Works Superintendent's Report, attached and forming part of these minutes, was presented. Under Item #2, Rick Fobes Request, Mr. Mayhew reported Kneehill County's Policy regarding road building, including costs, would be part of the development package he would receive from the Planning Department. Under Item #5, Huxley Water System, Mr. Mayhew presented the report prepared by Mr. PWS REPORT Martens, the County's Environmental Service Manager, regarding the dirty water present in the Huxley Water System. Mr. Mayhew reported Mr. Martens would obtain costs on the FOBES possible solutions and these would be presented to Council for direction. Council suggested REQUEST ICAP/Green Municipal Funding could be investigated to help offset costs of improvements to the Huxley water system. Councillor Woods also suggested the alternative of extending the Trochu water pipeline to Huxley be included with the possible solutions. HUXLEY Under Item #7, Chip Seal, Mr. Mayhew reported the costs for the chip seal program were WATER approximately $100,000.00 under the amount allocated in the 2002 budget and this was due to the fact that Kneehill County was providing the chips and the lower tender amounts due to the lack of work in the province. Mr. Mayhew recommended this amount be left as a cost saving within the budget for this year, noting most of the County chips will have been used. In response to a question from Council, Mr. Mayhew noted the southern half of the Gorr road, from SH 583 to Highway 27, and the Sunnyslope streets had been included in the 2002 program approved by Council. Included in the Public Works Superintendent's report was a list of all the projects included in the cost of the Chip Seal Tender, as well as the CHIP SEAL tender results. Mr. Mayhew recommended the tender be awarded to West-Can Seal Coating PROGRAM Incorporated, low tender for this contract. 2002 Under Item # 6, Dust Control, Mr. Mayhew reported there were 80 applicants as of May 15, 2002 for a total of 33,740 lineal feet of dust control. A list of the applicants was distributed to Council for their information. Mr. Mayhew made the following recommendations: Western Road Management be used as the supplier of dust control product, the dust control work be started immediately and the County use a second contract grader to speed up the process of applying product. Councillor Knievel moved to accept the Public Works Superintendent's recommendations regarding dust control. CARRIED DUST CONTROL Councillor Wittstock moved to accept the Public Works Superintendent's APPROVED recommendation that the 2002 Chip Seal Program be awarded to West-Can Seal Coating Inc., for the contract amount of $386,174.29. In response to a question from Councillor Wittstock regarding reputability, Mr. Mayhew advised West-Can Seal Coating Inc., has been contracted by the province in the past and was currently doing work for them. CARRIED In response to an inquiry from Councillor Crawford, Mr. Mayhew reported that as the Council/Minutes2002 I KNEEHILL COUNTY COUNCIL MINUTES May 28, 2002 i Fisher Davis (Seed Plant) road construction project would be taking place later in the year, FISHER DAVIS chip seal was not planned for 2002, but an oil product method of dust control could be ROAD considered for 2003. Councillor Holsworth requested the County's ditch cleaning policy be re-addressed at the DITCH CLEAN next Policy Committee meeting. DIST OF 2002 Under Item #9, Mr. Gary Gibson Concern, regarding a road and access on the west side of his property, SW 27-30-26-W4, Mr. Mayhew advised Mr. Meding had met with Mr. Gibson GIBSON to discuss this issue. Mr. Mayhew reported the September 28, 1995 letter from Kneehill CONCERN County stated Mr. Gibson's concern regarding the approach would be addressed when the bridge was addressed and this should alleviate the curve site and distance problems. Councillor Wittstock reported he felt the Mr. Gibson's main concern was to have the road come directly to his residence rather than through the pasture. Mr. Mayhew noted this road has a bridge file on it, and would be very expensive project, but if Mr. Gibson was willing to pay, it could be added to the construction schedule. Mr. Mayhew reported he would have AMEC do a cost estimate on this project and he would report back to Council. Councillor Calhoun moved acceptance of the Public Works Superintendents report, as presented. TELUS LINES- Councillor Crawford reported the Telus lines were still laying on the surface of the ditch DITCH adjacent to the Braconnier Road project, and requested a letter be sent to Telus regarding this matter. Councillor Calhoun requested the unsightliness of the land adjacent the Three Hills Disposal GBG Site and the Kneehill County Transfer Station, due to the spread of garbage, be discussed at CONCERN the May 29, 2002 Joint Elected Officials meeting, to investigate possibilities to correct this situation. ACCEPT PWS REPORT CARRIED The meeting recessed from 10:00 A.M. until 10:10 A.M. RECESS Councillor Calhoun moved Council recess in order to hear the Public Hearing scheduled P.H. for 10:00 A.M. REYNOLDS CARRIED Time 10:10 A.M. Councillor Crawford moved Council reconvene, the public hearing portion of the meeting being completed. CARRIED Time 10:18 A.M. Ms. Reimer left the meeting at this time. Councillor Calhoun moved first reading be given to Bylaw #1462, this being the bylaw to redesignate the North East of Section 20, Township 32, Range 24, West of the Fourth Meridian (NE 20-32-24-W4), from Agricultural Conservation (AC) District to Agricultural (A) District. CARRIED Councillor Knievel moved second reading to this bylaw. CARRIED Councillor Crawford moved third reading be given to this bylaw, at this time. Council/Minutes2002 4 2ND READING r KNEEHILL COUNTY COUNCIL MINUTES May 28, 2002 A discussion ensued regarding the need to review the Land Use Bylaw to address the need to be consistent on redesignation requests, whether there was a need for both Agricultural Conservation Districts and Agricultural Districts, and the vision of the County regarding long-term land use. It was noted by Councillor Woods that a lower tax rate was not a valid reason for a subdivision request. 41 NOT CARRIED UNANIMOUSLY As the motion to have third reading was not carried unanimously, the bylaw will be 3RD READING presented for third reading at the June 11, 2002 Council meeting. JUNE 11 Mrs. Deak requested Council direction regarding the implementation of Policy on the two motions passed at the last Council meeting regarding Kneehill County's position on water POLICY RE: distribution systems. Councillor Woods requested this matter be referred to the Policy WATER Committee for development of a policy. Council reviewed and approved the draft May 23, 2002 letter from Reeve Hoppins to the Drumheller Ambulance Service, and a copy was given to Councillor Woods to present at the May 23, 2002 Kneehill Ambulance Society meeting. This letter stated the following: DRUM AMs 1. Kneehill County recognized the services of Drumheller Ambulance to serve its SYSTEM residents in the southeastern portion of the municipality, that being the area contained in the boundaries of the Drumheller Fire Area. 2. Kneehill County willing to direct funding to the Drumheller Ambulance, as per agreed upon budget and based on the population of the Drumheller Fire Area. 3. Kneehill County is in favour of the participating municipalities forming a Society to oversee the ambulance service and control the assets, with the understanding and agreement that Regional Health Authority #5 will oversee the daily operations of this service, based out of the Drumheller Hospital. 4. At this time, Kneehill County declines representation on the Society Board but would like this option left open for future considerations. 5. Kneehill County remains a member of the Kneehill Ambulance Service and hopes Kneehill and Drumheller services can work together to serve the southeastern portion of the municipality in order to meet the emergency needs of the residents. Councillor Woods confirmed the County's 2002 ambulance budget and advised the 2003 ambulance requisitions would be based on the population figures of the areas served by each ambulance service. Councillor Holsworth and Councillor Woods requested copies of the map of the Drumheller Fire Response Area. Council consensus was that a letter be sent, from Reeve Hoppins, to the delegation, representing the residents from the southeastern portion of the municipality, advising of the County's decision in this matter. Mrs. Deak requested input from Council on the Proposed Amendments to the Control of Corporations Regulation (AR 373/94), tabled from the May 14, 2002 Council meeting. PROP Councillor Holsworth moved Council forward comments regarding the Proposed AMENDMENTS TO CONTROL Amendments to the Control of Corporations Regulation, to Mrs. Deak to allow for of CORPS completion prior to the June 7, 2002 deadline. REGULATION Council noted they would phone Mrs. Deak with their comments and directed her to complete the questionnaire accordingly. CARRIED ~ MUN EMERG Councillor Holsworth moved the Municipal Emergency Plan be referred to the Fire PLAN Committee for further review. REFERRED TO 1 CARRIED FIRE- The April 30, 2002 Trochu Fire Meeting report was presented. Councillor Crawford moved to receive the April 30, 2002 Trochu Fire Meeting report as information, with the request for Kneehill County to handle the fire department \I Council/Minutes2002 I KNEEHILL COUNTY COUNCIL MINUTES May 28, 2002 accounting for the Trochu Fire Department, being referred to the Fire Visionary TROCHU FIRE Committee. MEETING CARRIED REFER Councillor Woods moved the Fast Fill Station and the West Access Road issues, from the ACCTNG TO 40 April 30, 2002 Trochu Fire meeting, be referred to the Public Works Superintendent for FIRE review and recommendations. VISIONARY CARRIED REFER FAST FILL & Copies of the Wheatland County Fire Permit Bylaw were distributed to Council. ACCESS TO The May 21, 2002 Ad Hoc Recreation and Cultural Committee presented two proposals for PwS Council consideration. Councillor Crawford noted the amount of the grant in Proposal #2 included the "C" Grants, outlined in Proposal #1 (Community Hall Grants, and various AD HOC REC requests such as scholarships, sponsorships, KidSport, 4-H, etc). TABLED JUNE 11/02 Councillor Woods moved the Ad Hoc Recreation and Cultural Committee proposals be tabled until the June 11, 2002 Council meeting for further review. CARRIED A report of the May 24, 2002 CAAMD&C Special Zone Meeting was presented. Council was of the opinion the MLA Farm Property Assessment Review Committee's Final Report MLA FARM and Recommendations on Farm Property Assessment Issues, was at the fine tuning stage, PROPERTY and there was not time to change the concept. Councillor Crawford recommended a letter ASS REVIEW be sent expressing the County's concern regarding the increased costs to the municipality COMM FINAL due to the increase in labor and training to implement and maintain this proposed REPORT assessment system. Mrs. Deak recommended, that as tax assessment is the County's largest revenue producer, Council should consider discussing this matter in more detail with the County's assessor, Mr. Steve Nedoshytko. A concern was expressed by Councillor Crawford that if the education tax is to be assessed to a residence base rather than a land base, a Confined Feeding Operation with a residence will actually see increases in both areas, farm assessment and education tax. As this proposal is based on the productive capacity of the farm, Councillor Crawford questioned whether a format would be built into the program to handle the decrease of animal populations at various times of the year. Consensus of Council was to not mention the education tax issue in the letter, but emphasize the costs of implementation and maintenance. Mrs. Deak was requested to draft a letter to be presented at the next Council meeting for approval. A suggestion was made to send copies of this letter to all members of the CAAMD&C as well as MLA Farm Property • Assessment Review Committee and Alberta Municipal Affairs. Mrs. Deak left the meeting momentarily at 11:00 A.M. to invite the representatives of BDO Dunwoody, the accounting firm that has conducted the County's 2001 financial audit, to the 2001 FIN Council meeting. AUDIT Mrs. Deak, returned to the meeting accompanied by Mr. Al Martinot and Mr. Alan Lavoie, Chartered Accountants with the accounting firm of BDO Dunwoody, and the County's accountant, Mrs. Nash. Time: 11:02 A.M. Reeve Hoppins welcomed Mr. Martinot and Mr. Lavoie to the meeting and introductions were made. Mr. Hoppins reported an "in camera" session, would be held with Mr. Martinot PRESENTN and Mr. Lavoie, and Council, after the presentation by the auditors. AUDITORS Mr. Martinot proceeded to review the components of the Financial Statement, Auditors' Report, and Balance Sheet as at December 31, 2001. Mr. Martinot reported there was little change from the year 2000, with the County maintaining a good position in assets, (total assets being up approximately $1.5 million). A breakdown of the capital assets was reviewed with Mr. Martinot noting the increase in capital activity was due to the Public Works equipment being brought up to date. In reviewing the Statement of Reserves, Mr. Council/Minutes2002 6 KNEEHILL COUNTY COUNCIL MINUTES May 28, 2002 • Martinot reported operating reserves of $7 million, which Council may wish to "earmark" or designate funds for future expenditures. He also noted Council might find it more meaningful and relevant to compare the actual results with the budgeted amounts when looking at the Statement of Operating Activities. Mr. Martinot explained the revenue amount was down from 2000 due to the decrease in the Alberta Transportation grants. In response to a question from Council, Mr. Lavoie advised with municipal audits there is no depreciation of assets so municipalities need to plan for this by building replacement costs into their reserve accounts. Mr. Martinot advised it is prudent to do capital budgeting for a five-year period and recommended use of both a five-year budget and replacement schedules to ensure sufficient funding to replace capital assets. Mr. Martinot reviewed the financial statements for Torrington, noting this was the last year it needed to be audited separately from the County, as per the Ministerial Order. There being no further questions, the meeting went "in camera" for further discussion. Reeve Hoppins moved the meeting go "in camera" to discuss the 2001 Kneehill County IN CAMERA audit. Time: 10:40 A.M. Mrs. Deak, Mrs. Nash, Ms. Moon and Mrs. Long left the meeting at this time. CARRIED (Council recessed for lunch during this "in camera" session from • P.M. Mrs. Deak and Mrs. Long joined the "in camera" session discussed during this session were the fire services and salary policy). Councillor Knievel moved the meeting back in session. 11:45 A.M. until 1:00 at 1:00 P.M. Items Time: 1:50 P.M. Present when the meeting reconvened were Mrs. Deak, and Mrs. Long. CARRIED Mr. John Van Doesburg and Ms. Linda Cooke, of Urban Systems entered the meeting at this time to make a presentation on behalf of the Kneehill Regional Water Services Committee (KRWSC). Copies of the presentation were distributed to Council. Mr. Van Doesburg advised this presentation would include a brief update of the changes since the original 1998 Urban Systems report. He noted a water source had since been secured through Drumheller, with this having the advantage of only 30% of the total water allotment being utilized leaving room for any future volume increases. He further noted that the numbers and route selection had been reviewed on a quarter section basis. Ms. Cooke advised the existing demand for water had been established, using the 2002 population numbers and the 1998 ® livestock population numbers, with an estimated rural demand added. She further reported overall an adequate volume has been allowed with the line sized large enough, but the proposed line will need to be refined area by area. Ms. Cooke provided a detailed review of this report noting the following: - Water demands, now and 25 years in the future for both urban and rural users. Using growth factors and water demands a maximum of 2.6 million imperial gallons per day will be used in 2026 (53% urban, 47% rural) - Design parameters of the transmission line, maximum pressure in the range of 400 to 500 psi. Most cost effective line 16" ($24.3 million). Designed to deliver water to each of the urban municipalities' reservoirs with a reservoir and pumping station at Drumheller and Carbon. Rural users would need to provide a storage reservoir and water lines. - Summary of costs - $28.5 million capital cost (cost recovery of $6.00 per 1000 imperial gallons)- Usage costs (water rates from Drumheller $4.10 per 1,000 imperial gallons plus the operational costs $0.90 per 1,000 imperial gallons for a total of $5.00 per 1,000 imperial gallons). • - Funding - ICAP (one third province, one third federal and one third KRWSC) - KRWSC share approximately $9.5 million or a cost of $764,322 per year over 25 years. Cost recovery needed (based on urban users only) - $11.00 per 1,000 imperial gallons ($5.00 for usage costs and $6.00 to cover capital costs). Cost of water would decrease as number of users increase. Council noted $11.00 per 1,000 imperial gallons consumption, plus the connection costs for KRWSC PRESENTATN CONCERN RE: GBG ON RDS TO 3 HILLS GBG SITE Council/Minutes2002 I 0 n U KNEEIIILL COUNTY COUNCIL MINUTES May 28, 2002 rural residents, was expensive and it was felt that at this price there would be a minimum of rural connections. Mr. Van Doesburg reported that as this only takes into account urban utilization, it would be most important to get as many rural users as possible, as the more volume of water used the more the water costs decrease. He further reported the KRWSC was willing to form a Commission to discuss major concerns such as the distribution of water, but the first emphasis of the KRWSC was to apply for grant funding. Councillor Crawford noted that should the County enter into an agreement and funding was received for the main trunk line, this would only provide water to the urban communities, and it would still be a major step to get water to the rural residents. Mr. Van Doesburg noted that with this proposal the capital costs would be recovered by the water usage costs, and here would be no initial capital investment. He further noted that both rural and urban communities would need to supply reservoirs and water lines. Councillor Woods reported that PFRA was not a viable source of funding so other sources would need to be investigated. In response to a question from Councillor Crawford regarding the amount needed to improve the Drumheller Water Plant, Ms. Cooke advised it would cost $2.0 million to buy the water capacity and the charge of $4.10 per 1,000 gallons for water usage plus the $0.90 would cover the costs of maintenance and improvements. Mr. Van Doesburg reported the main distribution line would take approximately 3 years for completion. He further reported the KRWSC was not asking for capital, but requesting the County partner in this regional water project, support the ICAP application and agree to purchase the water at the rates stated in the study. Mr. Van Doesburg noted the government wants to know this study has been read and understood by the County. He reiterated it would take a great deal of work to contact all rural residents to convince them that the more people that sign up the more reasonable it will be for all. In response to a question as to the role that would be played by Urban Systems, Mr. Van Doesburg reported the following two options were available: - A private/partnership or commission hiring an engineering firm to build the water pipeline(most conventional method) - To design or build with an engineering firm setting the parameters, supervising the project, and providing specifications (timeline a problem with this method) Councillor Crawford questioned whether the Three Hills Water Plant was an option? Mr. Van Doesburg responded that it would not be considered as a number of upgrades would need to be done in order to have the capacity to handle this project. He further reported this would be to the County's advantage as it leaves the Three Hills Water Plant available as a water service provider for the northern portion of the County. Councillor Woods reported the Calgary supply option was no longer available. Mr. Van Doesburg advised the deadline for ICAP funding was the end of June and requested a letter of support from the County prior to that date. He further requested that should Council pass a resolution to that effect, it be sent to the village of Acme. On behalf of Council, Reeve Hoppins thanked Mr. Van Doesburg and Ms. Cooke for the presentation regarding the Kneehill Regional Water Services project. Mr. Van Doesburg and Ms. Cooke left the meeting at 2:30 P.M. Councillor Woods was thanked for his participation on the KRWSC, and his input in having the KRWSC proposal changed to a cost recovery system instead of a system requiring large capital investments. Councillor Woods moved a letter of support be provided to the Kneehill Regional Water Services Committee, expressing it is the intent of the County to be an active partner in the development of the Kneehill Regional Water Line, to appoint a director on the proposed Commission, and to agree that any water purchased be at the rates stated in the study completed in the Spring of 2002 providing the same water rate is paid by all users of this system. CARRIED • Councillor Crawford moved effective June 1, 2002 the revised salary policy be adopted, as discussed during the "in camera" session. CARRIED Council/Minutes2002 8 KRWSC PRESENTATN CONCERN RE: GBG ON RDS TO 3 HILLS GBG SITE r KNEEHILL COUNTY COUNCIL MINUTES May 28, 2002 Councillor Holsworth moved the Mutual Aid Agreement be tabled until the June 11, 2002 Council meeting. CARRIED ® Councillor Wittstock moved the meeting adjourn. Time: 2:37 P.M. 0 Reeve unicipal Administrator C • MOTION - SUPPORT KRWSC APPROVED REVISED SALARY POLICY MUTUAL AID TABLEDJUNE 11 ADJOURN CounciUMinutes2002 ADMINISTRATOR'S REPORT May 15 - May 28, 2002 January 1, 2002 Balance Forward $ 0.00 Feb 19/02 Staff Coffee meeting to meet new PWS (Three Hills Bakery) 31.56 Feb 21/02 Ratepayer Open House/Reception 130.56 Feb 26/02 Ron Nickel Photography - Council Photo 416.23 Mar 22/02 Employee Day - luncheon 400.00 BALANCE $ 978.35 1. A request has been received from the town of Trochu for the County to grant permission for the Trochu graduates, parents and guests to park in the Trochu Fire Hall yard on June 1, 2002, in order to use the new Community Hall for the banquet. Maureen Malaka was advised it was acceptable to the County as long as Trochu Fire Chief Lawrence Hogg was advised and designated the area which needed for fire vehicles, and also that all safety precautions are taken. 2. FOIP report - May 15/02 Catherine Taylor, Investigation Officer with the Privacy Commissioner has contacted Kneehill re: FIOP investigation. She has forwarded a list of information she requires to be sent to her by May 31/02. 3. The Carbon transfer site will be closed Saturday June 21/02 to allow workmen to replace the bin. We will be advertising this and having the site open Friday June • 20/02 to compensate. 4. May 14/02 Judy Parry from the town of Three Hills phoned to request Kneehill to attend a meeting with potential investors looking at the Three Hills area for an economic development. The meeting was supposed to be the week of May 14th and Judy was to arrange and advise. Have not heard anything further. CORRESPONDENCE: 1. Receipt #49218 - AB Treasury - Fire Training Grant - $2,000.00 2. Receipt #49220 - WCB - Partners in Injury - $3,718.92 Grant - $47,098.00 3. Receipt #49171 - AB Treasury - Fine Distribution - $100.00 4. The Alberta Gazette - Part I & II - April 30/02 & May 15/02 5. The Armet Report Newsletter - May 10& 17/02 6. *Contact Newsletter - May 8 & 15/02 7. Alberta Liberal Caucus includes "Ken Nichols Weekly Report", from the Legislature - May 8 & 22/02 8. May 8/02 Federation of Canadian Municipalities Membership Application 9. Stocktalk Journal Newsletter - May 24, 2002 10. Community Spotlight Newsletter - April 2002 11. Market News Alert Newsletter - May 15/02 12. *AAMD&C Executive Meeting Highlights - Apr 25/02 13. AB Municipal Affairs -Assessment Bulletin -Direct Equalization Implementation Timing 14. Fines Disbursement Apr 30/02 15. MuniMall Newsletter - May 10& 17/02 16. May 23/02 News Release - AB Solicitor General Review of Corrections Programs 17. *CAEP'S Corner Newsletter 18. AADAC Developments Newsletter - Apr/May/02 19. Prevention Newsletter - Spring 2002 20. Talk About Town - Town of Three Hills Newsletter 21. Current Methods Magazine - May 2002 22. Summit Magazine - Spring 2002 23. Municipal World Magazine - May 2002 24. Canadian Superior 2001 Annual Report 25. Employment Opportunity - Animal Control Officer - Parkland County 26. Employment opportunity - Asst. Airport Operator - Manning Municipal Airport 27. Employment opportunity - County Constable - Mountain View County 28. Employment opportunity - Chief Building Official - Oxford, Ont. 29. Employment opportunity - Treatment Plant Operator I - City of Lloydminister 30. Employment opportunity - Junior Planner/Bylaw Enforcement Officer - Alberni- Minute/adminreport2002doc ADMINISTRATOR'S REPORT May 15 - May 28, 2002 C7 • • Clayoquot Regional District B.C. 31. Employment opportunity - Chief Planner - Township of the Archipelago, Ont. 32. Employment opportunity - Public Works Superintendent - Town of Fort MacLeod 33. Employment opportunity - Enforcement Services Program Manager - City of Grande Prairie 34. Course advertising - D&B Business Education Solutions-AB Small Claims Court - June 10/02 Calgary, AB 35. Course advertising - AMHSA Certification Programs 36. Treasury Board of Canada - Professional Development and Certification Program for Procurement, Real Property, Material Management - www.tbs-sct.gc.ca/cmp 37. Seminar advertising - Mindware Training Seminars - Bashaw Community Centre - June 12/02 38. Seminar advertising - EPIC Seminars- Civil, Environmental, Electrical, Mechanical - June 2002 39. Seminar advertising - UV Disinfection Seminar- June 6/02 Edmonton, AB 40. Seminar advertising - The Power Within - May 28/02 Edmonton, AB 41. Conference advertising - Governance for Municipalities - July 9-10/02, Toronto, Ont. 42. Advertising -Shindaiwa Power Equipment 43. Advertising - Michener Allen Auction- May 25/02 & June 7/02- Calgary, AB 44. Advertising - Airdrie Chrysler Jeep - May 29-June 2/02 Sale 45. Advertising - NEBS Spring & Summer 2002 Catalogue - promotional items 46. Advertising - Centaur Products Inc.- gymnasium equipment 47. Advertising - CPA-Canadian Public Auction - June 17/02 Calgary, AB 48. Advertising - CDC Recreation Inc. - parks/playground equipment 49. Advertising - Trinus Technologies Inc. 50. Advertising - Looker Office Equipment 51. Advertising - Re-New Surface Systems- cement repair 52. Three Hills Capital newspaper - May 8 & 15/02 53. Drumheller Mail newspaper - May 8 & 15/02 54. Drumheller Mail Supplement - Opening of Drumheller District Health Services Facility - Apr 17/02 55. Valley Times newspaper - May 7 & 14/02 56. Strathmore Standard newspaper - May & & 16/02 57. The Lawyers Weekly newspaper -May 10 & 17/02 * Copy of this correspondence provided to all Councillors HOME OCCUPATION AND DEVELOPMENT PERMITS: 1. Dresser, Jennifer Mobile home (3rd residence) 2001 - 1216 Square feet S.E. 19-28-22-W4 Value -$80,000.00 2. Esau, Ron & Micheler 520 sq.ft. addition 3. Pratt, Earl & Karen Addition & Garage 4. Weatherald, Diana Residence - 3,000 Square feet 5. Maxwell, Dan Home Occupation S.W. 30-30-25-W4 Value - $30,000.00 S.E. 21-28-22-W4 Value - $20,000.00 S.E. 10-31-24-W4 Value - $120,000.00 Lot 10-14 Blk4 Plan 6680 AB Huxley, AB Small Engine Repair INSPECTION PERMITS: to be reported at a later date Minute/adminreport2002doc 2 CORRESPONDENCE REPORT May 15 - May 28, 2002 1. May 23/02 E-mail re: AB Sustainable Resource Development Web Site Notification has been received of web site developed by the Forest Protection Division of Alberta Sustainable Development for the posting of fire bans by all municipalities. This service may be accessed at http://alberta.firebans.com/ • Recommend Kneehill County use this site to postfire ban information. 2. May 17/02 Fax from Deloitte & Touche re: Koch Pipelines Ms. Shawna Burke-Martin, Senior Property Tax Consultant, has requested an opportunity to address Council at the next regular meeting regarding the issue of Koch Pipeline's outstanding property taxes. Note: The earliest Council date available for appointments would be July 9, 2002. Recommend an appointment be scheduled with Council for 10:00 A.M. on July 9, 2002. 3. Update on Environmental Site Assessment for Tax Sale Property in Swalwell Mrs. Wildeman has advised the County has received a copy of the Phase II, Environmental Site Assessment, under the Government's Underground Petroleum ® Tank Site Remediation Program, completed by Keystone Environmental Ltd. On April 25, 2002, Ms. Karen Clark, AB Municipal Affairs, advised this report would be reviewed and if further clean up was deemed necessary another agreement would be forwarded to provide the necessary funding to allow this to happen. Ms. Clark further noted it would be approximately two to three weeks before a response would be received from AB Municipal Affairs. Recommend to accept and file. 4. Sunnyslope's 100 Year Anniversary Notification has been received of the 100 year anniversary of the hamlet of Sunnyslope in August 2002. A request has been received to mark this occasion by the presentation of a plaque and the installation of two highway signs. Note: This is a precedent setting request, as Kneehill County has never previously recognized anniversaries of urban centres. 0 Request Council direction regarding this request 5. Mav 6/02 Letter from Coswav Adiacent Landowners Association (CALA) re: Request to Purchase Trans Canada Trail Land Corridors Within Kneehill Coup Randy Gieck, President of CALA, has written thanking Kneehill County for the recent letter forwarded to the Trans Canada Trail Foundation, on behalf of CALA, requesting investigation of the possibility of purchasing the abandoned rail lines within Kneehill County. Recommend to accept and file. 6. May 8/02 Letter from Trans Canada Trail Foundation re: Kneehill County's April 9/02 letter re: Possible Purchase of Abandoned Rail Right of Way ® Mr. John Bellini, President and CEO, Trans Canada Trail Foundation, has written confirming the ongoing policy and position with respect to these rights-of-way, by advising that the only possible avenue that could result in the transfer of ownership of C:/C0UNCIUcorr200III27.doc Page I CORRESPONDENCE REPORT May 15 - May 28, 2002 the abandoned rail lines, would be to transfer the lines to an organization interested in developing, managing and maintaining them as sections of the Trans Canada Trail. He further advised that all future inquiries and questions, regarding these rights-of- way be directed to the Alberta. TrailNet Society. Recommend to accept and file, with a copy of this letter being forwarded to the Cosway Adjacent Land Owners Association. 7. Chamber of Commerce Request re: Flower Barrel Mrs. Deak approved the May 15, 2002 request from the Three Hills Chamber of Commerce, for Kneehill County to sponsor a flower barrel on Main Street again this year, for the cost of $75.00 Recommend approval to sponsor a flower barrel with the Three Hills Chamber of Commerce. 8. May 16/02 Membership Invoice from Chamber of Commerce An invoice, in the amount of $75.00, for membership in the Chamber of Commerce, was received. In checking with Tim Shearlaw, President of the Chamber of • Commerce, he advised it was sent to all businesses within the town of Three Hills, using the accounts receivable list, and to ignore. Note: Kneehill County has never had membership in the Chamber of Commerce. Recommend to accept and file. 9. May 9/02 Letter from Acadia Park Law Office re: Notice of Legal Proceedings - Morales, Angela Notification has been received of the intention of Angela Morales to commence legal proceedings against the County, with respect to injuries she had received in an accident which occurred on SH 806, between Acme and Linden. A copy of this letter was faxed on May 15, 2002 to Baldwin Priddle, Insurance Adjusters for Jubilee Insurance. Note: Highway 806 is now a provincial highway. Recommend to accept and file. 10. May 6/02 Letter from the Minister of Alberta Gaming re: Discontinuance of Funding for the Community Lottery Board (CLB) Program The Honourable Ron Stevens, Minister Alberta Gaming, has written in response to the letter of April 5, 2002 expressing the County's concerns with the government's discontinuance of the CLB Program. He advised that revenues formerly designated for the CLB program would be reallocated to support priority public initiatives, and that groups would continue to be supported annually through the following lottery funded programs: Community Facility Enhancement Program, Alberta Foundation for the Arts, Alberta Sport Recreation Parks and Wildlife Foundation, Wild Rose Foundation, Alberta Historical Resources Foundation and Human Rights Citizenship and Multiculturalism Education Fund. Recommend to accept and file. • 11. May 6/02 Letter from AB Transportation re: Kneehill County Meeting of March 20/02 Stu Becker, Regional Director of AB Transportation, has written advising that C:/C0UNCIUcorr2001 1127.doc Page 2 CORRESPONDENCE REPORT May 15 -.May 28, 2002 specific to the County's request, the portion of Highway 575, between Highway 806 north and Highway 806 south (at the cemetery) will be included in the Highway 806 project. The work will include intersection improvements at Highway 806 north and approximately 1.1 kilometers of sideslope improvements west to the Highway 806 south intersection. Note: A copy has been provided to Rob Mayhew, Public Works Superintendent. Recommend to accept and file. 12. May 15/02 Letter from AB Transportation re: Review of Municipal Bridge Funding Guidelines The Honourable Ed Stelmach, Minister of AB Transportation, has written in response to the County's April 10, 2002 letter requesting consideration for a review of.Alberta Transportation's municipal bridge funding guidelines. He reported the current funding guidelines are based on a cost-share arrangement whereby the department reimburses the municipalities for eligible bridge related items on approved projects with the municipality paying for any remaining items. Minister Stelmach noted that in consideration of Kneehill County's manpower, equipment and expertise in the area of minor bridge repair items and road construction, he recommended the County's specific situation be reviewed with Stu Becker, Regional Director, to discuss how the • County's needs can be accommodated within the current funding guidelines. Recommend this matter be referred to Mr. Rob Mayhew, Public Works Superintendent. 13. Apr 26/02 Letter from AB Transportation re: Alberta Transportation Stockpile Site - Jct. Hwy 21 & 27 at Trochu Notification has been received that Motor Transport Service is planning a scale and parking development at this stockpile site. The County's stockpile may remain in its current location through 2002, however fro 2003 and beyond the material shall be stockpiled and hauled from the future site. Recommend this matter be referred to Mr. Rob Mayhew, Public Works Superintendent. ® 14. May 6/02 Letter from AB Transportation re: Letter of Agreement Notification has been received that Alberta Transportation has assumed the responsibility for two of the railway crossings within Kneehill County but the Canadian Transportation Agency requires a Letter of Agreement from the County prior to acting on the transfer of road authority. Recommend a Letter of Agreement to transfer the road authority be forwarded to the Canadian Transportation Agency. 15. May 28/02 Letter from Alberta Electoral Boundaries Commission 2002/03 re: KneehiIl County Submission Notification has been received of the receipt of Kneehill County's submission to the Alberta Electoral Boundaries Commission, noting it would be considered by the Commission as it prepared the Interim Report scheduled for completion in the fall of 2002. An invitation was also issued to participate in the public hearing process if desired. Recommend to accept and file. C:/COUNCI1/corr20011127.doc Page 3 CORRESPONDENCE REPORT May 15 - May 28, 2002 16 May 28/02 Thank You - Sarah Hastie A thank you has been received from Sarah Hastie for the County's contribution to help offset the costs of her attendance at the Young Canadians Forum held in Ottawa, Canada. Recommend to accept and file. 17. May 16/02 Invitation to BoomTown Trail Kickoff An invitation has been received for Council to attend the June 14, 2002 BoomTown Trail Kickoff being hosted by Morris Meadows, from 4:00 P.M. to 7:00 P.M. This event would offer the opportunity to explore what the BoomTown Trail has to offer and to speak to the community partners that made it happen (Highway 21 Initiatives Group). Recommend to accept and file. 18. May 16/02 Invitation from Central Alberta Churches Celebration Committee ® An invitation has been received for Reeve Hoppins to attend the June 7, 2002 Central Alberta Churches Celebration to be held at the Red Deer Centrium. Recommend to accept and file. 19. May 21/02 Letter from Wild Rose Economic Development Corporation Notification and an invitation to attend the upcoming Annual General Meeting, to be held in Strathmore on June 13, 2002, has been received. Request direction from Council as to whether anyone wishes to attend. 20. May 13/02 Letter from Hearthstone Child & Family Services re: Apr 16/02 Meeting Between Hearthstone and Family & Community Support Services A summary of the discussions from the April 16, 2002 meeting between Hearthstone Child Services and Family & Community Support Services, has been received for review. It was also reported that Hearthstone was currently gathering statistics and would be meeting on June 18, 2002 at the Civic Centre in Drumheller, to further discuss the potential for regional preventative services. An invitation to attend this meeting was extended. Recommend to accept and file. 21. May 15/02 Letter from Infrastructure Canada-Alberta Program aCAP) re: Entitlement Component of ICAP A letter has been received from Brian Cathcart, Director of ICAP, advising that the Kneehill County has available a total of $321,074.00 in federal and provincial monies, which can be used for eligible municipal infrastructure projects. Although municipalities have until March 31, 2005 to submit applications, ICAP encouraged municipalities take advantage of the fact that funds are now available, noting that the municipality has flexibility by being able to change or substitute another eligible ® project for an existing approved project. Recommend this matter be referred to Mr. Rob Mayhew, Public Works C:/C0UNCIUcorr20011127.doc Page 4 CORRESPONDENCE REPORT May 15 - May 28, 2002 Superintendent. 22. May 15/02 Letter from AAMD&C re: Urban-Rural Cost-Sharing Advisory A copy of the letter written to AUMA, requesting their cooperation in establishing a • cost-sharing advisory committee, has been received. Should the AUMA decide not to join the AAMD&C in establishing this joint committee, the AAMD&C will proceed with the establishment of its own committee on this issue. Recommend to accept and file. 23. May 15/02 Letter from the AAMD&C re: Survey on Summer Grading of Private Driveways The results of the AAMD&C survey on summer grading of private driveways has been received. Recommend to accept and file. 24 May 15/02 Letter from the AAMD&C re: Electoral Boundaries Review • A reference sheet on "Effective Representation", the concept which the AAMD&C has successfully defended in previous submissions to Electoral Boundaries Commissions, has been prepared and forwarded for information and use. Recommend to accept and file as Kneehill County has already submitted a letter to the Electoral Boundaries Commission 2002-03. 25. May 14/02 Letter from Town of Trochu re: Contract Services of Bruce Sommerville as Weed Inspector A request has been received from the town of Trochu, to enter into an arrangement, similar to the one the County has with the village of Linden, to contract the services of Mr. Bruce Sommerville, the County's weed inspector. In checking with Mr. Sommerville, he reported he had advised the town of Trochu that approval would have to be obtained from Council. He further reported he would have no problem with this arrangement based on the current formula of Cost + 5% ($21.00/ hour and $0.40/km plus 5%. Mr. Sommerville noted it would take very little of his time and it • would be of benefit to the County to ensure weed control has been looked after throughout the entire municipality. Recommend to enter into an arrangement with the town of Trochu to contract the services of Mr. Sommerville, the County's Agricultural Fieldman, as weed inspector, with the costing formula to be based on cost plus five percent 26. April 2002 Titles Mapping Update 2 An update of the Titles Mapping project has been received. It was reported that titles mapping data is now available for the first ten geographic areas in the southern most part of the province. An attached schedule showed the projected dates when this data would be available for the remainder of the province. Note: Kneehill County has been scheduled for August 2002. A copy of this information has been provided to Ms. Reimer, Planning Department. 0 Recommend to accept and file. C./COUNC1Ucorr20011127.doc Page 5 CORRESPONDENCE REPORT May 15 - May 28, 2002 27. Committee Reports Kneehill Regional Water Committee - Agenda for the May 23/02 meeting and the minutes of the April 25/02 meeting were received. Copies were faxed to the members of the Water & Utilities Committee for their information. • Recommend to accept and file. Barb Long, Executive Secretary • • i C:/COUNCIUcorr2OOI I I27.doc Page 6 • • • V V J 2 W N N ~w a v, qc~ 2 Q V Z 'O V W W U) -P I z O o Q 0 0 O Y z Q CD N o o 0 0 0 0 0 O CL o N O O W c? 0 0 0 0 0 ~ N O O O O O O O ~ O O O O O O,fl M co N 1 lq~ O O O o W r r H - - - - - - - - - - - - - - - -W - - - - - - - - 00 00 00 z °o o o° °o °o °o O o ci 0 0 0 0 0 o 0 o W (A r- N 3~N 0 M - - - - - - - - - - - - - - - - - - - - - - - - - - y cC DC °o °n° rn q °o q 40 ~ N CD O M M Cl) O M O ch M m M O W O Ld J A c) a Z - H O O O O O M O O h N O O PI- 0 O O O 00 (D C. O M Cl) O O M Cl) O O O O 66 ~ 0 0 M M O O M 4 o o 0 0) 0 co U O ~2 O M O O O M Q r r r I J N J ~ C; O a a _ _p In o-ooocoo--COOOCOOCO -CCONOOOOv z O O Cl) O O V O lD O C. O Or, V O 0 0 0 0 0 C f~ 0 0 0 0 CO 0 0 0 0 O a ~a 0 o O O M O M O O M O 6rI V 0 In j N O C. cD O co W co Ol O 00 O N LO O IIn N 0) co N a Q - N C4 cl d N M i W Z W - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 0 N 'ID M h q Uq IIq N co co 0 Q LO An ~ y N I A O O Iq h z N N N CD V 0 h N X C; Q V - - - - - - - - - - - - - - - - - - - - U) U) w !n M_ IIOD W w Z = fn 0 H OaNIn m0 o ~/Y 2 zt5LL O ' Lll N O U) W w N V } O U) CO 2 * O W M IA LU cc',) M --U) V m a Z 2a W Z U Z LL O C~a ODU~m00wLUwO OOV~Om G N ?J Hwa(% LL 0 wW~ ZU ZU U' Z Z Zm 05 Dawu ~vo~t~nzv"iI` wz_zz - w a ?Z 02Z WL MMMDD W z0 - 0a W J (9 aaQ Z W H- ~m z Zz 0 m~ Z 0H-1 U:m W <0~W ZH- U) Q W (J= W ~F-=) Q W Z U) U U z co 0 0 .00 0 Y Z c-'oo a Qw ~ zovmi Cl) o g m ~-~QQ Jack m m¢ -i a m co a N N O_ C In N O n Y\j N Q d C) 5 I I KNEEHILL COUNTY BANK RECONCILIATION AS AT APRIL 30TH, 2002 OUTSTANDING CHEQUES As At April 30th, 2002 PAYROLL CHEQUES ' CK# AMOUNT CK# AMOUNT CK# AMOUNT CK# AMOUNT CK# AMOUNT 10381 250.00 11128 31.50 11252 1,426.45 11390 49.95 11393 2,723.12 11396 1,230.50 11398 44.94 11410 1,500.00 11411 1,650.95 11412 200.01 • 0.00 9107.42 0.00 0.00 0.00 TOTAL OUTSTANDING PAYROLL CHEQUES 0.00 TOTAL OUTSTANDING GENERAL CHEQUES 9,107.42 TOTAL 9,107.42 OUTSTANDING LOANS $ 0.00 CASH ON HAND DEPOSITED $ 47,075.53 SUBMITTED TO COUNCIL THIS DAY zj2jAy 2002 ~ / REEVE CA0 • apr025/7102 Page 1 KNEEHILL COUNTY TERM DEPOSITS • • • • 30-Apr-02 Date Certificate Number o Rate ~o # of Days Invested Amount Invested Maturity Date Current Year Interest Interest Due Cashed on Maturity In/Reinvested 2-Apr-02 36 2.25 30 1,000,000.00 2-May-02 1,849.32 1,849.32 2-Apr-02 37 2.5 30 2,000,000.00 24-May-02 4,109.59 4,109.59 24-Apr-02 38 2.5 30 2,000,000.00 24-May-02 4,109.59 4,109.59 25-Apr-02 39 2.5 30 3,000,000.00 25-May-02 6,164.38 6,164.38 28-Apr-02 40 2.5 _ 30 2,000,000.00 28-May-02 4,109.59 4,109.59 10,000,000.00 ****Interest paid on date deposited but not on date it matures. apr02TERMS 5/7/02 20,342.47 20,342.47 0 • 0 N W 00 0 00 00 a\ O r ~o ~o Cf a\ M 00 00 O N M N j N) In i i v'i N t ONO M N tf) r r N h 00 . N r' O\ r 00 ; o O O O o W t lz c> Co O ! i W O 00 ~O to M ~p M " O j : N "It w O r kD w w 10 eD C, C, r -,O ~ v , O In a I N T M (N -,T O j ~ rr M O O N N lz oc, (0 N ' O' N M M ~i M O. rl O; a of 1 W O N M ~-O IN O* ; 00 to - i M O tr~ W) M; t; "p 'N r ` r N ~ N 6I 00 Oi !Mj In t o0 OO O M l j O I W FIq O l~O O\ O ON M OO O oO M $ l N O~ N N Q~ ~p j N O N cii W O C) m M O - M 00 00 m N , ~ N c i~ C ~ ooc M, ~r C1 Mn i Z O~ Qo~ A ! ~ N ; N! I~ N N 0 m 00 oo 00 ~ 1.0 00 O - C) 00 . C) ~i : v O 06 00 r oo ~p 0 N ' ao N ON Q1 r a,' ~ rhi !M ~ N ~ O ~ O ~ ~ ~ ~ ~ O I V l r[ V ' O O ~j Jy O ol~ ~O r a1 N 00 r N O qT ! M N 00 ' U O I ) C -I 00 r ' oo rn ' 'N ;M J n N r M N 00 O O d N; in, O. gyp! j ;)ni l _ i v V N N "t --t !t-I iN t LLI Z O O! r "p Y O W M C ~ O N 00 N r r, rr N kn ! 00 O\ N i r t N 00 N O M "Z 00 M N - [ M N . ! 00 V) O V) a; N M r-~ O\ to 'IT kn M 100 qqT \O O r- qt N N q 'T V M M IT d 00 r O\ ON 1 7 N r- ke) N O ~ qt qt - 00 W) 000 V 1 4 M 00 N ~p ~p N M. 00' C7 N: N O Imo' O\ 00 M O 00 " 10 . 00 M tn N r oo M T O\ \D . 00 •CN M ~ W IM ;V* It N ~ OOi D 00 ! N O~ M tr) j00: m M N et O, 00 00i r r jO,! !\,p im r O 1 ON ~ O ~i 'M o~0 ON 00 OMi oo ~ !p 00 00 N! M '\O Qi a; 'r- ~ 00 ' ~ ice' 0 N O d' cq )n j vl j 00 i O\ O\ .Nr C) a\ kn M p 00 V o0 M M O~ O~ N ~ l 00 Oo O~ 00 00 vl N O 00 D\ M O O M Cl 00 O1 W , to 00 ~ v) r r O M !M! 'N ; v) ~p v1 r (0 O O 0 CIN 00 00 O O\, N; ' !~O OO i 00 O lO 0 M O^ r- N ~ • N N Z N i 1 106, m O m ~o 06 N ON ! 0, ; M 0 O 00 O~ O O O ~D M ' ~O CW T In r z:, r 00 (0 ~ eq "T ' !00 'N 00 k M 00 . ~ 'N 'M .N 00 \p q N )n ~O r (0 a\ N M ON T ' to ' ~O r as: 00 C:N ; j eq O\ ' O\ 0\ O\ O\ 01 O\ O\ ON O O O rl ! H ti rl rl rl rl! rl as N N N J W X W o: O U Q U • • C: 0 Z J W N M V cr. Q Q Q V O W cz 2 W Y Z ' Q h" . m ~ O ° ° - ° ° O o , O O O O O cs C5 CL M O O O o O o G C~ Oo o r.. o c h o o ° o ' ° c - m (p 0 co n co w , - - - O O - o o o O o o O o Z „ o- c 00 0 0 0 0 66 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - tA o - o 100 0 0 4q~ D 04 co Ito c`oo ° 1(0 0 F ^ 10 tD 10 O w `f (o 1o co m J N - - - - - - - - - - - - - - - - - - O O O 00 O 00 O Cl) M O O O Z 0 o Oo 00 00 0 o O n P o 00 O c c>Io cc',.(6 00 0 6 6 0 0 0 OD co (.0 V _ v v r V N N cNC C J a - - - - - - - - - - - - - - - - - - - - - - - - - z ^ ao O O O O O + N O O O O O Lo 0 (0 O O m 0 1q ~ Z N O O co O W O O O O O O N O O O O O O O O cy; 0 C; m o° O N O C) 0 o 0 0 0 O ~ o 0 0 0 0 O a ~ T' V W O co c•9 O W Of O) VW 0; 04 0 O v NO Cho O x g Q mfr O N f,. ai 9 N N N N u u M t O Mr,, - - Z N O N N (O Q - o co 0 aC 00 O 2 r p~ p is 1b 1 10A co r (q z 7 M C6 O N N' O O N_ CO o N I M 2 co a N ~--1. - --I-- Co N U) fn = S 04 c U) U) H W LLI z U) of (9 ZOa~~ p(3 m g zt=LWiQQ O LL ,Nm F- W XZ OD U) m.M--L S 20WzUZ L O O L U) W Q U C * U) U H a Z LL a 2 ¢ C9 Y OU W C p Z W U)O OoU~pm O N F- z= ~woawLL O~0QZ~~iw~ Zzz0Zz W M ?z omzQ 1n00g>>wZ0 w0-000 w = U-' Z n it ¢ W Z (X F-~m W ZQZZQ U m0 W aFW-°~W°¢0F- W Z L) Z~(U) F-U g g t w v 0 D a w C- U) U~ z mopoop YZ oU) D og a `U"oo ~aW g z vi vi co H M¢¢ J LL m m¢ J LL m m • 0 • KNEEHILL COUNTY BANK RECONCILIATION AS AT MARCH 31ST, 2002 OUTSTANDING CHEQUES As At March 31st, 2002 PAYROLL CHEQUES CK# AMOUNT CK# AMOUNT CK# AMOUNT CK# AMOUNT CK# AMOUNT 3186 2913.09 10381 250.00 3187 2173.72 11128 31.50 3191 1975.91 11202 20.00 3195 1369.40 11221 1,000.00 3196 2225.27 11227 203.00 3198 1512.34 11239 4,500.00 11245 139.10 11252 1,426.45 11261 74.90 11265 426.93 11270 1,230.50 11287 193.44 11289 97.84 11302 250.00 11303 150.00 12169.73 9993.66 0.00 0.00 0.00 TOTAL OUTSTANDING PAYROLL CHEQUES 12,169.73 TOTAL OUTSTANDING GENERAL CHEQUES 9,993.66 TOTAL 22,163.39 OUTSTANDING LOANS $ 0.00 CASH ON HAND DEPOSITED $ 1,668.20 SUBMITTED TO COUNCIL THIS DAY = MAY 2002 REEVE u.L CAO mar024/24/02 Page 1 KNEEHILL COUNTY TERM DEPOSITS • 31-Mar-02 Date Certificate Number o Rate /o # of Days Invested Amount Invested Maturity Date Current Year Interest Interest Due Cashed on Maturity In/Reinvested 29-Mar-02 25 2.25 30 2,000,000.00 28-Apr-02 3,698.63 3,698.63 3-Mar-02 29 2.25 30 1,000,000.00 2-Apr-02 1,849.32 1,849.32 25-Mar-02 31 2.25 30 2,000,000.00 24-Apr-02 3,698.63 3,698.63 26-Mar-02 30 2.25 30 3,000,000.00 _ 25-Apr-02 5,547.95 5,547.95 8,000,000.00 14,794.52 14,794.52 • • • ****Interest paid on date deposited but not on date it matures. mar02TERMS 4/24/02 ' I O M ~ O' ; ' ' O i M 00 O 110 l- ; 00 t~ l- O V N o0 N O O 00 N M 00 ~C A 06 .-i r- I W C'4 00; C-4 i kt) 1:T Cf It M " O C) N C-4 ol~ v a, W O \p: 00 AD f ~p :~i Vii O iV) M I i l~ rf O N O~ O N M M O 'M O 'N, l 00 ~ W O - \O a\ ~D O M N M h en M 1 r- "0 cl~ N C) C 00 v1 M en 1 W) ! ~ . C> am ' C> M N iN' Q^ C\ N M V~ M. M N' ;l gyp .00 N O rz 00 00, W ' ' ~ M Q\ O Q\ 00 .r 00. O 00 M c N' iC~ ~p N O ice, i Z4 N \C t- C\ 0 C I M al N N M N C~ 00 .-r M d l~ Q\ O ~ r- M O 001 ' W) Q" j ; 00 c 00 `O 00 r- 00 cq: 0 : 00 r-~' `o . V1 O ! 00 00 "q. 00 N ~ 00 ~ ~ psi !C: ~ ( C"i ~y N 1 v 1 0 D1 O N M Q~ i 0 i V i r V O O J r, LLI LLJ O : 6 r r CIO J O M N N M 0 , N O O " 00 Cl e 1 0 00 ' Voo1 -j C-4; 'Ma a O ' ! ;N = c j V V N N Ch l~ l~ LLJ W ~ rw ^ i O t~ f n z Y O W en: ! N N N n N r 000 (Qj i ;O: 0 M 00 iN [ M C14 i 00 ~ M M , !t 00 r z, C\ r~ V j 'T . V1 I j W)! '00 ~ ! m 00. 00 0c) ' ice! i~ M 'N ' N. M V) 'If ~o N M : 00 1 0000 • , kn • Sil 00 M 1r) N l~ 00 M O ! \D ' 00 O M O M N 00 Vl j(ON: id M ~D! p !IC !V' 00 00: : 00 qT; (n IN cn! o0i '0 0 i 'Q1 110 r- ri i O 5I '00 M' I I~' i I~ e N ~ . IC f ~ ~ ~ 00 0 X; C V) 00 ~i Cl~ CN . r- f V) I ~p C~ M C> O 00 T U r M O~ ' v0" 'i N r- 0 0 00 00 . Qw 06 M , O M' :00: , Q1 I • qt 00 en In ' , ir- CIN 00 OOi r la Q" Ni 00: 00 jam 00 O \O I ~ I[~ O ~ M OBI [ ; N rt N i ice; ~ !N ~D INI 00 M ri O Cry 00 ^ en: a, 't tom; l~ ;00; N to 'M~ ri ~D 00 i I V)! iri lzi op ' O i ~ ~ 0000 r- ~ 00 0 00 ; N 00 V) M r+ ~ ~ ONO ~ O V1 M O; iN O I i I Cl C> ' i i Off; 'O~; i0~ I(ON 0~' !O,: o'' C., 0 O .O rl rl rl~ irl H !rli N H 'N N! !N PWS Report May 28, 2002 Robert Mayhew OLD BUSINESS , 1. Spring work ongoing. 2. Spoke with Mr. Rick Fobes on his request, he is aware there will be no road construction on Range Road 25.5 going south from TWP Rd 33-2 for 3/4 mile as there is no residence on this location. 3.Alberta Transportation putting ad in Capital this week for the Bridge Closure on the SH 583. Local Fire, RCMP and 911 have been notified. 4. Blade grades completed: Frere, Klassen, Haller and the Sawyer blade grade is on hold as the residence is on hold at this time. 5. REPORT - Huxley Water System - Problem- Mr. Martens report will be provided. 6. REPORT - Dust control prices report. 7. REPORT - Chip seal, line painting and SIP projects- tenders close May 24, - the recommendation to award the tender pending the budget $ are met. NEW BUSINESS 8. Contacted Alberta Transportation representative Alan Engel re: concern from Clr. Vern Crawford - maintenance of 836 between 27 and 583. Mr. Engel said he would look after the matter. 9. Concern: Clr. Jerry Wittstock re: concern from Gary Gibson -old request brought to Council in 1995 and turned down for a road and access west of his property. Discussion: This is an old problem and would be costly to fix. Recommendation: As stated in the letter to Mr. Gibson from the County dated September 28, 1995 -"your concern regarding the approach will be addressed when the bridge is addressed and this should alleviate the curve site and distance problems." Pk8LkC WOPK-5 S,PERinlTelJbr-W-T 0 Date: May 17, 2002 Report compiled by: Ian D. Martens, Environmental Services Manager RE: Dirty Water in the Huxley Water System ® 7:55 pm Tuesday, May 14, 2002, Councilor Knievel relayed a complaint to me of dirty water in Huxley. 8:30 pm- I drove past the Huxley water reservoir and noticed the top liner waving and lifting off the water because the wind was very strong and gusty. `L~t_40_ I immediately started to flush the fire hydrant H-5 (by Huxley Community Centre). The water started out reddish brown but after five minutes the water turned very dark brown. After seven to ten minutes, the water started to clear and when I closed the hydrant the water had been clear for approximately three minutes. I flushed all the hydrants in Huxley. Each Hydrant, the water quality progressively improved in the starting and middle flush. Once the hydrants flushed clear water, the residual chlorine levels were monitored. For each fire hydrant the data regarding flush times, water color, and residual chlorine levels were recorded. (The data is on page 2 of this report) • After flushing all the hydrants, I drove to the reservoir with old tires and placed the tires upon the top liner to try and reduce the lifting and waving action. This helped reduce some of the action. 7:30 am, Wednesday, May 15, 2002, I collected a bacteriological sample from the distribution system and sent it to the Provincial laboratory for testing. As of May 22, 2002, I assume the results were good. it iau~~;~~'.th...,~e~iEr ~tea•~ a. The well water is high in iron and other precipitous minerals. b. The reservoir has a top liner, which is susceptible to wind. c. The reservoir is almost impossible to clean. 0 ilm LO -S5) S~~aitc 1. Filter the water before the reservoir so that it's not filling the reservoir with precipitate. 2. Build a sturdy reservoir, which is not susceptible to wind, or harsh weather conditions. 3. Build a reservoir that can be properly maintained. cco-~ 1Al at I will determine the costs for filtering the water (Green sand filters) and building a reservoir similar to Swalwell. Kneehill County will have to see what action is feasible to eliminate the risk of a similar incident to occur again. C F, 0 • N W Cb M v Cn O N d N co z N o N p N C Cl) ? D D 20 4J+ z O C g (D a O D to N Cf) CA 90 A C N c 20 3 _ X =i r v :3 1+ ~ ~ ~ rA 1 AT 1 v CD O W O W O O cg CJt cg -P co O co .A W m VJ T C Cl) ~ Ut O ~ al O IV W O p CJt Cfl ? CA CD W CO ~ O QO Ln co ' 3 CA D O O W O O W O N O O O 3 cc A N O O U i O O N CD C) N O O O O O O O O m A. cr n u CT O 7 M p n v n v n ~ n ~ n v n v n n m 2 C X `G tU CD 78 N W CD 0 O 't ic 9) 1 -bb N O O N 0 KNEEHILL COUNTY REPORT Presented to Council Date: May 28, 2002 TO: Council FROM: Rob Mayhew, Public Works Superintendent DATE: May 28, 2002 • SUBJECT: Trial Dust Control 1.0 Purpose 1. To present Dust Control Products and Prices. 2. To present the information and number of agreements to date. 2.0 Background 1. Dust Control Products and Prices. Quotes for the price to supply and place oil with a price per foot were requested from four producers. With the following price quotes: a. AMBERTEC - Mix in Place Dust Suppressant - $3.08 per linear foot b. ALBERA DUST CONTROL - Environment Dust Layer - $3.20 per linear foot Note: Quote provided to Clr. Calhoun was $2.72 per running foot for 19 ft. wide gravel road. After an inquiry to Alberta Dust Control - received a quote for a 27 foot wide is $3.89 per running foot (May 21, 2002). c. SANDS DUST CONTROL - SB 90 - $2.79 per linear foot d. WESTERN ROAD MANAGEMENT - Spec Crude - Blade Mix - $2.60 - April 8, 2002 new quote $2.75 - May 2, 2002. As the original $2.60 price quote has turned into a recent $2.75 there is a 15 cent difference. The $2.60 price has been quoted to the ratepayer. Mr. Lorne Read will be updating the cost of the dust product - fluctuating costs. A letter received from Western Road Management on May 27, 2002 gives the adjusted price for May/02 as $2.60/lineal foot based on a 24 foot wide road. 2. There are 80 applicants as of May 15, 2002 for total of 33,740.1ineal feet of dust control. 3.0 Discussion The price of oil products is unstable and continues to change. 4.0 Financial Implications Budget $50,000.00 Cost of Product to Kneehill County $29,400 Remaining amount $20,600.00. • 5.0 Recommendation 1. Western Road Management is the most economical quote received. On the fluctuating cost of the dust control product, I recommend that the County use Western Road Management as a supplier and start the dust control work immediately. 2. Use of a second contract grader to speed up the process of applying product, using the remaining dust control budget dollars. R ayhew Public Works Superintendent KNEEHILL COUNTY REPORT Presented to Council Date: May 28, 2002 TO: Council FROM: Rob Mayhew, Public Works Superintendent DATE: May 28, 2002 SUBJECT: Recommendations to Award the 2002 Chip Seal Program and Other Work 1.0 Purpose Seek Council's permission and award the above-mentioned contract to ensure the successful completion of the Council approved 2002 Chip Seal Program. 2.0 Background Following Council's direction to proceed with tendering of these projects, the works were tendered as per the County's Policy. On May 24, 2002 at 11:00 am in the County office. Four tenders were received prior to the 11:00 am closing time and were accompanied with appropriate securities. The low bidder was West-Can Seal Coating Inc. 3.0 Discussion This program includes works on the 2002 Chip Seal Program. 4.0 Financial Implications The value of this contract $386,174.28 5% Contingency 19,308.71 Engineering 29,400.00 3% GST 13,046.49 Total $447,929.48 This amount is within the $560,000.00 - 2002 Capital Budget allocated for the Chip Seal Program. The cost savings was due in part to the shortage of work in the Province this year and the fact that the County is providing the chips. G 5.0 Recommendation I recommend for Council to award the 2002 Chip Seal Program to West-Can Seal Coating Inc. for the sum of $386,174.28. The projects included in the cost of the above Chip Seal Tender are: Hamlet of Wimborne Chip Seal SIP Hamlet of Huxley Chip Seal SIP Allingham West Chip Seal and Line Painting Linden East Line Painting Linden Home Road Line Painting Buffalo Jump Road Line Painting Sunnyslope - The scope of the work being done here may change but is included in the quote. SIP Gorr Road Chip Seal and Line Painting Torrington Street Repairs- Chip Seal kh_~, yhew Public Works Superintendent 0 i 05/27/02 12:13 FAX 403 258 1016 AMEC KNEEHILL 0004/004 o $ $ $o Q$ $8, ~ S pp$ g $ a ~ M N W M N N M N M H Z 4,1 L~-------- J N A ~ M ~h N W W K M F 1 ((W~W~.. cpq} p$ O ~T M N M p N y~ N Q QQ pp q $ rR $ O ~ ~ 4 NN , j ~ ~ ~t ~ g i ~ N µ i3 ~ ~ M Yi jq ' > N $ r I U ~ga 64 M w A N AI ~ p ,3( Ypf 1p~ ar R o ~ Tt S L~, A G $$p $ ~e $ $ ~S~{ 1ST ~ a' T4 ~ M T 6 { ~ M N ~ S ~ _ : t t M: i 0 ~ ~j$WJ ' 8 s U Z_ C O ~ N M r} ~ ~ ~ i~ t~ • _ L ~ ~ i Y 1- if. W ~ a ^ - i Ki ~L~ 3 00 s~ N C U ~ i gg ~ a O O w c: a I ~ m a.~ fi May 22, 2002 Memo to: Jennifer Deak & Council From: Bruce Sommerville Re: Provincial Grasshopper Program At our April 10 ASB meeting the following recommendation was made regarding Grasshopper control in Kneehill County for 2002. Mr. Wittstock recommended that upon the discretion of the Agricultural Fieldman, on a complaint basis only, and dependant of the farmer also spraying a minimum of 100 feet of their own land, the Agricultural Fieldman conduct ditch spraying for Grasshopper control, using the chemical of his choice. Since this recommendation the Provincial Government has initiated a program to assist the farmers in Grasshopper Control in 2002. The 2002 Grasshopper Control Program will pay farmers $4 per treated acre, per treatment, for control of grasshoppers on their land. Treatment of roadsides adjacent to a farmer's land will be eligible under the program providing an appropriate letter of authorization from the County Agricultural Fieldman is ® submitted with the program application. (Full program guidelines attached) The provincial program would be a savings to Kneehill County in both time and chemical cost. I have inquired as to the County collecting the $4 per acre if we remain with the ASB recommendation and we are eligible. Depending on chemical used this $4 per acre will only cover one half the chemical cost at best. The County's liability covers ground equipment operating on our road allowances by other individuals. Other Counties I have surveyed are: Wheatland ASB will recommend to Council they participate with the provincial program. Special Area's 2 Hanna are participating and paying an additional $20 per mile to assist the farmers for doing the grasshopper control. Rocky View, Starland and Special Area's 3 are all participating. I would recommend that Kneehill County also participate in the provincial program. Adoption of the provincial program will require a motion of council to allow the is Agriculture Fieldman to issue a letter of authorization that will allow farmers or their agents to control Grasshoppers on County Road Allowances in accordance with the guidelines of the Provincial Grasshopper Program. s - t, l•.~ - ~ A 1 • a f • R 5 }"f - w _N O l7 l40 r ± S ,