HomeMy WebLinkAboutPost-Meeting Agenda Package - CM_Sep24_2024COUNCIL MEETING POST-MEETING AGENDA
Tuesday, September 24, 2024, 8:30 a.m.
1600 2nd Street NE
Three Hills, AB T0M 2A0
https://www.youtube.com/@kneehillcounty48
Pages
1.Call Meeting to Order
1.1 Agenda
1.1.1 Additions to the Agenda
1.1.2 Adoption of the Agenda
2.Approval of Minutes
2.1 Regular Council Meeting Minutes of September 10, 2024 3
3.Appointments
3.1 Wimborne Community Centre 14
Time: 10:00 a.m.
Presenter: Dorothy Weimer
4.Infrastructure- Roads/Bridges/Water/Wastewater/Environment
4.1 Hamlet of Huxley Wastewater 20
4.2 Policy Review 13-29 Texas Gates 25
5.Community Services
5.1 Planning
No Report
5.2 Agricultural Service Board & Parks
No Report
5.3 Protective Services
No Report
5.4 Economic Development
No Report
6.Corporate Services
6.1 2024 Annual Tax Cancellations 32
6.2 2025 Capital Equipment Plan 35
7.Legislative Services
7.1 Policy #11-2, Letter of Support 103
7.2 Policy #11-22, Flag Protocol at Kneehill County Administrative Office 107
7.3 Policy #11-4, Meetings in County Office 115
8.Disposition of Delegation & Public Hearing Business
8.1 Wimborne Community Hall Request & the 2024 Rural Community Hall Capital 118
Grant Program
9.Council and Committee Reports 127
9.1 Division 7 Report 128
9.2 Division 5 Report
9.3 Division 1 Report
10.Council Follow-Up Action List 132
11.Closed Session
11.1 Intergovernmental Relations (FOIP-Section 21)
11.2 Third Party Business (FOIP- Section 16)
11.3 Confidential Evaluations (FOIP- Section 19)
12.Motions from Closed Session
13.Adjourn
Page 2 of 134
__________Initials
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Kneehill County
Regular Meeting of Council
Minutes
September 10, 2024, 8:30 a.m.
1600 2nd Street NE
Three Hills, AB T0M 2A0
Council Present: Faye McGhee, Councillor
Debbie Penner, Councillor
Jerry Wittstock, Deputy Reeve
Carrie Fobes, Councillor
Laura Lee Machell-Cunningham, Councillor
Wade Christie, Councillor
Kenneth King, Reeve
Staff Present: Mike Haugen, Chief Administrative Officer
Mike Ziehr, Director of Infrastructure
Kevin Gannon, Director of Community Services
Theresa Cochran, Director of Corporate Services
Debra Grosfield, Manager of Protective Services
Barb Hazelton, Manager of Planning and Development
Will Nyman, Manager of Customer Experience, Risk, and Technology
Deanna Keiver, Planning and Development Officer
Fallon Sherlock, Manager of Parks and Agricultural Services
Ushba Khalid, Municipal Intern
Wendy Gerbrandt, Economic Development Manager
Rajeana Nyman, Property Tax and Utilities Administrator
Carolyn Van der Kuil, Legislative Services Manager
_____________________________________________________________________
1. Call Meeting to Order
Reeve King called the meeting to order at 8:30 a.m.
1.1 Agenda
1.1.1 Additions to the Agenda
Additions under Council & Committee Reports
9.1 Division 5 Report
9.2 Division 1 Report
9.3 Division 7 Report
9.4 Community Futures Wildrose
Page 3 of 134
September 10, 2024
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1.1.2 Adoption of the Agenda
Resolution: 245/24
Moved by: Councillor Christie
That Council approve the agenda as amended.
CARRIED UNANIMOUSLY
2. Approval of Minutes
2.1 Regular Council Meeting Minutes of August 20, 2024
Resolution: 246/24
Moved by: Councillor McGhee
That Council approves the adoption of the minutes of the August 20, 2024,
Regular Meeting of Council, as presented.
CARRIED UNANIMOUSLY
3. Appointments
3.1 Delegation: Community Futures Wildrose
Chantale Sangster, Community Futures Wildrose, Executive Director, presented
to Council highlights from the Workforce Development Strategy Project.
5. Community Services
5.1 Planning
5.1.1 Bylaw 1905 Draft Municipal Development Plan
The Chair called for a recess at 9:52 a.m. and called the meeting back to
order at 10:00 a.m. with all previously mentioned members present.
The Chair deferred this item until later in the meeting, in order to
accommodate the scheduled Public Hearing, which was set for 10:00 a.m.
3. Appointments
3.2 Public Hearing- Bylaw 1906 - Road Closure – Railway Ave within Ex-Hamlet of
Allingham
Resolution: 247/24
Moved by: Deputy Reeve Wittstock
That the Public Hearing for Bylaw 1906 be opened at 10:00 a.m.
CARRIED UNANIMOUSLY
Person(s) who presented: Deanna Keiver, Planning and Development Officer
Person(s) who spoke: No one came forward to speak
Page 4 of 134
September 10, 2024
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Resolution: 248/24
Moved by: Councillor Fobes
That the Public Hearing for Bylaw 1906 be closed at 10:14 a.m.
CARRIED UNANIMOUSLY
5. Community Services
5.1 Planning
5.1.2 Bylaw 1905 Draft Municipal Development Plan Cont'd
The Chair called for a recess at 10:54 a.m. and called the meeting back to
order at 11:00 a.m. with all previously mentioned members present.
The Chair deferred this item until later in the meeting, in order to
accommodate the scheduled Public Hearing, which was set for 11:00 a.m.
3. Appointments
3.3 Public Hearing- Bylaw 1907 - Redesignation from Direct Control District 5 to
Agriculture District
Resolution: 249/24
Moved by: Deputy Reeve Wittstock
That the Public Hearing for Bylaw 1907 be opened at 11:00 a.m.
CARRIED UNANIMOUSLY
Person(s) who presented: Deanna Keiver, Planning and Development Officer
Person(s) who spoke: No one came forward to speak
Resolution: 250/24
Moved by: Councillor Christie
That the Public Hearing for Bylaw 1907 be closed at 11:06 a.m.
CARRIED UNANIMOUSLY
Page 5 of 134
September 10, 2024
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5. Community Services
5.1 Planning
5.1.3 Bylaw 1905 Draft Municipal Development Plan Cont'd
Resolution: 251/24
Moved by: Councillor McGhee
That Council direct Administration to bring the proposed Bylaw 1908,
Municipal Development Plan, to a future Committee of the Whole meeting for
further discussion.
CARRIED UNANIMOUSLY
Resolution: 252/24
Moved by: Councillor Fobes
That this meeting goes into closed session at 11:17 a.m. for the following
reason.
Intergovernmental Relations (FOIP-Section 21)
CARRIED UNANIMOUSLY
Resolution: 253/24
Moved by: Councillor Fobes
That Council return to open meeting at 11:33 a.m.
CARRIED UNANIMOUSLY
11:33 a.m. - meeting recessed to allow return of public.
11:34 a.m. - meeting resumed.
5.1.4 Bylaw 1904 Redesignation - Agriculture to Recreation – Third Reading
Resolution: 254/24
Moved by: Councillor Penner
That Council move third reading of proposed Bylaw 1904 for the purpose of
amending Land Use Bylaw 1808 by redesignating a portion of SW 26-29-21
W4 Plan 821 0253, Block 1, Lot 1 from Agriculture District to Recreation
District.
CARRIED
Page 6 of 134
September 10, 2024
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5.3 Protective Services
5.3.1 Bylaw 1903, Unsightly Premises Bylaw
Councillor Fobes returned to the meeting at 1:25 p.m.
Resolution: 255/24
Moved by: Councillor Christie
That Council approve third and final reading of Bylaw 1903, Unsightly
Premises.
CARRIED
5.3.2 Protective Services Report September 2024
Resolution: 256/24
Moved by: Councillor McGhee
That Council accepts the Protective Services Report September 2024, as
presented.
CARRIED UNANIMOUSLY
Resolution: 257/24
Moved by: Councillor Fobes
That Council directs Administration to request a meeting with RCMP K
Division at the RMA Conference.
CARRIED UNANIMOUSLY
The Chair called for a recess at 12:15 p.m. and called the meeting back to
order at 1:00 p.m. with all previously mentioned members present, except for
Councillor Fobes.
3. Appointments
3.4 Pine Cliff Energy Ltd. Delegation
Councillor Fobes excused herself from the discussion due to pecuniary interest.
Austin Nieuwdorp, Terry McNeill, and Shaun Ferguson, representing Pine Cliff
Energy Ltd., appeared before the Council to request a payment plan for their
2024 property taxes. They proposed splitting the total amount into six equal,
penalty-free monthly payments, with full payment completed by March 31, 2025.
Their request does not seek a reduction in the taxes owed, but rather a short-
term deferral to help manage cash flow through the fourth quarter of 2024.
Page 7 of 134
September 10, 2024
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6. Corporate Services
6.1 Policy #16-7, Acceptable Methods of Payment Policy
Resolution: 258/24
Moved by: Councillor McGhee
That Council approves the revisions to Policy 16-7 Acceptable Methods of
Payment as amended.
CARRIED
6.2 GFOA Distinguished Budget Presentation Award
Resolution: 259/24
Moved by: Councillor Cunningham
That Council accepts the report on the 2024 GFOA Distinguished Budget
Presentation Award for information.
CARRIED UNANIMOUSLY
5. Community Services
5.2 Agricultural Service Board & Parks
5.2.1 2024 Horseshoe Canyon Master Plan
Resolution: 260/24
Moved by: Councillor Fobes
That Council approves the 2024 Horseshoe Canyon Master Plan as
presented.
CARRIED UNANIMOUSLY
Resolution: 261/24
Moved by: Councillor McGhee
That Council direct Administration to provide a report on the process and
resources required to develop a land acknowledgement protocol.
CARRIED UNANIMOUSLY
5.2.2 Policy #1-2, Sponsorship to Agriculture Non-Profit Policy
Resolution: 262/24
Moved by: Councillor Christie
That Council approve, as presented, Policy #1-2, Sponsorship to Agriculture
Non-Profit Organizations.
CARRIED UNANIMOUSLY
Page 8 of 134
September 10, 2024
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7. Legislative Services
7.1 Marigold Library Schedule “C”
Resolution: 263/24
Moved by: Councillor Cunningham
That Council approve the per capita levy rates listed on the revised Marigold
Library Schedule “C”, as presented.
CARRIED UNANIMOUSLY
7.2 Kneehill Regional Family and Community Support Services Agreement
The Chair called for a recess at 2:15 p.m. and called the meeting back to order at
2:25 p.m. with all previously mentioned members present.
Resolution: 264/24
Moved by: Deputy Reeve Wittstock
That Council approve the proposed 2024 Kneehill Regional FCSS Agreement
and authorize the Reeve and CAO to sign said agreement.
CARRIED
7.3 Bylaw 1908, Electoral Boundaries and Council Composition
Resolution: 265/24
Moved by: Councillor Penner
That Council provide first reading to Bylaw 1908, as presented, that being a
bylaw to establish the composition of Kneehill County Council; divide Kneehill
County into divisions and establish the boundaries of each division; and
determine the title of the positions of Kneehill County’s Chief Elected Officials
and Councillors.
CARRIED
7.4 Southern Alberta Energy from Waste Association – Letters of Support
Resolution: 266/24
Moved by: Deputy Reeve Wittstock
That Council direct Administration to provide Letters of Support for the Southern
Alberta Energy from Waste Association’s ACP and CIP applications.
CARRIED UNANIMOUSLY
Page 9 of 134
September 10, 2024
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7.5 Wind Concerns Kneehill County Questions
Council addressed the questions raised by the Wind Concerns Kneehill County
group and provided responses, which will be communicated to the group by
Administration.
7.6 Minister Neudorf Response re Renewable Energy Letter
Resolution: 267/24
Moved by: Councillor McGhee
That Council direct Administration to send a response letter to Minister Neudorf
and Premier Smith, and the other Ministers that were originally cc'd on the
previous letter, regarding concerns on renewable energy development.
CARRIED UNANIMOUSLY
7.7 County – Developer Meetings
Resolution: 268/24
Moved by: Deputy Reeve Wittstock
That Council accept the County-Developer Report for information, as presented.
CARRIED UNANIMOUSLY
8. Disposition of Delegation & Public Hearing Business
8.1 Community Futures Wildrose Delegation
The Chair called for a recess at 4:33 p.m. and called the meeting back to order at
4:40 p.m. with all previously mentioned members present.
Resolution: 269/24
Moved by: Councillor Christie
That Council receive for information the Workforce Development Strategy Project
Report, presented by Community Futures Wildrose.
CARRIED UNANIMOUSLY
8.2 Bylaw 1907 Redesignation – Direct Control 5 to Agriculture
Resolution: 270/24
Moved by: Deputy Reeve Wittstock
That Council move second reading of proposed Bylaw 1907 for the purpose of
amending Land Use Bylaw 1808 by redesignating 1,224m2 on a portion of SE 18-
30-24 W4 from Direct Control 5 District, back to Agriculture District.
CARRIED UNANIMOUSLY
Page 10 of 134
September 10, 2024
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Resolution: 271/24
Moved by: Councillor McGhee
That Council provide third and final reading to proposed Bylaw 1907, for the
purpose of amending Land Use Bylaw 1808 by redesignating 1,224m2 on a
portion of SE 18-30-24 W4 from Direct Control 5 District, back to Agriculture
District.
CARRIED UNANIMOUSLY
8.3 2024 Property Tax Payment Plan Request from Pine Cliff Energy
Councillor Fobes excused herself from the discussion due to pecuniary interest.
Resolution: 272/24
Moved by: Councillor Christie
That Council agrees to enter into a Tax Deferral Payment Agreement with Pine
Cliff Energy Ltd. to pay 2024 taxes over a 6-month payment plan from October
2024 to March 2025, with no penalties to be assessed.
CARRIED UNANIMOUSLY
Councillor Fobes excused herself from the vote.
9. Council and Committee Reports
Resolution: 273/24
Moved by: Councillor Fobes
That Council receive for information the reports that were presented and defer the
remainder of the items to the next Council meeting.
CARRIED UNANIMOUSLY
9.1 Division 5 Report
Councillor Cunningham provided an update on the Victim Services Program and
will defer the rest of her items to the next Council Meeting.
9.2 Division 1 Report
Agenda Item Deferred to Next Council Meeting.
9.3 Division 7 Report
Agenda Item Deferred to Next Council Meeting.
9.4 Community Futures Wildrose
Councillor Christie provided an update on the Capacity Building Entrepreneurship
Mentor Program.
Page 11 of 134
September 10, 2024
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10. Council Follow-Up Action List
Resolution: 274/24
Moved by: Deputy Reeve Wittstock
That Council receive for information the Council Follow-Up Action List as presented.
CARRIED UNANIMOUSLY
11. Closed Session
Resolution: 275/24
Moved by: Councillor McGhee
That this meeting goes into closed session at 4:57 p.m. for the following reason(s):
Confidential Evaluation (FOIP-Section 19)
Personnel FOIP (Section 17)
Intergovernmental Relations (FOIP-Section 21)
Disclosure Harmful to Personal Privacy (FOIP- Section 17)
CARRIED UNANIMOUSLY
Resolution: 276/24
Moved by: Councillor McGhee
That Council return to open meeting at 6:12 p.m.
CARRIED UNANIMOUSLY
6:12 p.m. - meeting recessed to allow return of public.
6:14 p.m. - meeting resumed.
12. Motions from Closed Session
Resolution: 277/24
Moved by: Councillor McGhee
That Council authorize the Reeve to proceed with personnel issue as discussed.
CARRIED UNANIMOUSLY
Page 12 of 134
September 10, 2024
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13. Adjourn
The meeting adjourned at 6:15 p.m.
Kenneth King, Reeve Mike Haugen, CAO
Page 13 of 134
APPOINTMENTS
Page 1 of 1
Version: 2022-02
Subject: Wimborne Community Centre
Meeting Date: Tuesday, September 24, 2024
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
ATTACHMENTS:
Wimborne Community Centre Delegation Form
The Wimborne Community Centre is scheduled to present to Council at today’s meeting at 10:00 a.m.
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Page 14 of 134
Delegation Request Form
Please submit completed form to
carolyn.vanderkuil@kneehillcounty.com
This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of
Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of
this information, please contact the FOIP Coordinator at 403-443-5541.
Regular Council Meeting Date & Time:
GUIDELINES
• Presentations are not to exceed 15 minutes, including questions, unless permitted by Council.
• The Delegation Request Form and related documents will become part of the public record and
will be released/published in the agenda and minutes and will be made available to the pubic in
a variety of methods.
• Persons interested in requesting a presentation to Kneehill County Council must supply all
pertinent information including handouts, PowerPoint Presentations no later than 4:00 p.m. on
the Wednesday prior to the scheduled Tuesday meeting. If your material is not published in the
agenda, bring ten (10) copies with you to the meeting. Note: distributed documents will
become part of the public record.
• The County’s Council meetings are video recorded and live-streamed on the County’s website.
Please submit completed form to carolyn.vanderkuil@kneehillcounty.com
PRESENTER DETAILS
Name: (Person Making
presentation)
Company or Group Represented:
MEETING DETAILS
Please Note:
Regular Council Meetings are held the second and fourth Tuesday of every month unless otherwise
posted. Please see Kneehill County Website or contact Administration for more information.
September 24, 2024 @ 10:00 a.m.
Dorothy Weimer
Wimborne Community Centre Society
Page 15 of 134
Delegation Request Form
Please submit completed form to
carolyn.vanderkuil@kneehillcounty.com
This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of
Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of
this information, please contact the FOIP Coordinator at 403-443-5541.
PRESENTATION TOPIC
Will the presentation require PowerPoint facilities? Yes No
The topic of the discussion is (be specific, provide details, and attach additional information, if
required so that all necessary details may be considered.):
PURPOSE OF PRESENTATION
☐ Information Only ☐ Request Action/Support ☐ Request Funds ☐ Other
Desired Resolution (What is the decision you are asking to make?)
• Have you included all attachments?
• Does your summary contain all pertinent information?
• Have you provided enough information to enable Council to make an informed decision?
• Have you reviewed your presentation to ensure that it will fit within the specified timelines?
It is our understanding that there is $5000 still available in the Rural Hall Capital grant fund for this year. We are very appreciative
of the $15,000 that you gave us for the upstairs renovations of the Wimborne Community Centre. At the time of our application we
did not want to be greedy and ask for the entire annual budget amount of this grant knowing that there are 9 community centres in
the county. Our upstairs renovations cost us $29,106 and we donated 1400 hours of labour.
We have plans for 2 more phases of renovations in our community centre. We need to install acoustic tiles upstairs and we plan on
enlarging and improving the coffee room downstairs which the public use 6 days a week. The Society feel that both of these
proposed improvements are necessary to serve the public as best as we are able.
We have applied for a Community Facility Enhancement program grant to assist with the acoustic tile and possible sound boards
needed upstairs, this being a 50/50 matching grant. We have also applied for a New Horizons for Seniors grant to assist with the
renovations to the coffee room and fitness centre. We are very fortunate to have a strong base of skilled volunteers willing to
donate time to these renovations through out the winter but our funds are limited. We would greatly appreciate the $5000
remaining in this years Rural Hall Capital Grant fund to put towards the cost of the 2024 upstairs renovations thus putting an
additional $5000 towards our future renovation plans.
Thank you for your consideration,
The Wimborne Community Centre Society request the remaining $5000 in this year's
Rural Hall Capital Grant fund.
4
Page 16 of 134
Wimborne
Community Hall
Page 17 of 134
Page 18 of 134
Page 19 of 134
REQUEST FOR DECISION
Page 1 of 5
Version: 2022-02
Subject: Hamlet of Huxley Wastewater
Meeting Date: Tuesday, September 24, 2024
Prepared By: John McKiernan, Manager of Utilities
Presented By: John McKiernan, Manager of Utilities
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☒ ☐
☒
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL:
MPE completed a study on the Huxley Wastewater system in March 2024. Using modeling and available
information, the study made some recommendations to improve the current system's operation .
Kneehill County presented the study findings at a community engagement session held June 26 th in
Huxley. Administration developed and distributed a questionnaire to the residents of Huxley to obtain
feedback on some of the issues presented in the study, such as septic tank condition, septic pump
information, backflow prevention, and the probability of Kneehill County coordinating a program to
regularly empty septic tanks.
The questionnaires were hand-delivered to the residents of Huxley. There was an option to return the
questionnaire in a prepaid envelope, electronically through a QR code, as well as dropping off the
questionnaire at the administration building.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
43 questionnaires delivered
15 questionnaires received (35%) – 12 by mail, 3 electronically
Question #1: 15 responses
Are you in favour of Kneehill County coordinating with a contractor to have your septic tank emptied?
8 – yes
4 – no
2 – did not respond
1 – was ok with either yes or no
Comments:
- Don’t really care, this is not the solution
- How often will it be cleaned
- We empty our tank once per year
- I’d like to see the contract be given to different businesses every few years so one com pany
doesn’t get all the business.
Page 20 of 134
REQUEST FOR DECISION
Page 2 of 5
Version: 2022-02
Question #2: 13 responses
What year was your septic tank installed, or the approximate age of the septic tank?
1983 1970’s or early 1980’s
2001 Not sure (before 1997)
2004 2002
40 years 2010
2018 2020
Don’t know 2011
Don’t know
Question #3: 13 responses
Where is your septic tank located?
Backyard West side of house, ½ way down lot
Front yard West side of house
Front lawn Beside of house
At front East side of house
Front yard Front yard
West side of house West side of house
Beside the house
Question #4: 12 responses
Is the septic tank accessed from the rear of the house, front of the house or another way?
Rear of house Accessed from the front
Front Front
Front West side of house
Rear of the house Front of the house
Front street access Front
Front Front Access
Question #5: 7 responses
What capacity/size is your septic tank?
Fiberglass Ball – 700-800 gal
Holding tank – 675 gal/ Septic chamber 290 gal
1100 gallon
1000 gallon fiberglass tank
770 + 370 gallons
300
1000
Question #6: 14 responses
Are there any concerns of damage to the septic tank? (ie: cracked or missing lid)
None that we know of No
No No
No None that we are aware of
No Tank is old but serving its purpose
Missing original lid Centre wall deteriorating
Slightly broken wall No
No, new 2020 None
Page 21 of 134
REQUEST FOR DECISION
Page 3 of 5
Version: 2022-02
Question #7: 13 responses
What year was the septic tank pump installed, or the approximate age of the pump?
7 or 8 years 4 years old
5 years ago 2 years ago
2018 2022
Don’t know new pump this spring
2.5 years ago 2022
6 years ago 2020
Not over 12 years
Question #8: 13 responses
What size of septic tank pump is in use? (ie: 0.5hp)
½ hp unknown
.5 hp .5 hp
.5 hp unknown
.5 hp .3-.5 hp
.5 hp .5 hp
½ hp unknown
Unknown
Question #9: 15 responses
Is a backflow device in use and in working order?
Not in main sewer line from house Yes
No Yes (new 2022)
Downstream from pump Yes
Don’t know Yes
Yes Yes
Yes Yes
Unknown Yes
Question #10: 13 responses
Has your sewer backed up into your home in the past? Provide details
No
Not sewer, but we had ground water come up through the floor drain
Yes, Pump quit working
No
No
No, we have a high level alarm
No
Not into the house since I put the pump out into the tank and the backflow
No
No
No
No
No
Question #11: 13 responses
Does your home have a sump pump? Is the sump pump directly connected to the septic system?
Page 22 of 134
REQUEST FOR DECISION
Page 4 of 5
Version: 2022-02
Has sump pump, not directly connected to septic tank
Yes and Yes
Yes, it is not connected to septic
No
No
No
Yes, Not connected to the septic tank system
The sump hole is where the washer empties into so yes it goes into the septic system
Yes, Yes
Yes, not connected
Yes, Not connected to the septic system
Yes, Probably/don’t know
No
The information provided through this questionnaire was informative , even though the response rate was
a little low.
The septic pumps appear to be uniformly sized at 0.5 hp, which is the size recommended in the study.
Some septic tanks may need some maintenance attention, and access to them seems straightforward
without many impediments. There are minimal concerns about sewer back-ups, and primarily, all
residents have a backflow device in place.
The response regarding Kneehill County coordinating with a contractor to empt y septic tanks wasn’t
overwhelming, but it did form a majority of the responses received. Along with the initial community
meeting and this questionnaire, it would be prudent for Kneehill County to look into having this service
offered to the residents of Huxley.
Septic Tank Emptying Program:
- Approximate cost $200. (this will be finalized when a contractor is chosen through the RFP
process)
- Cost of service will be borne by the residents of Huxley and will be evenly divided on the utility
bills. This is anticipated to be approximately $20 bi-monthly.
- Available to all utility account holders within the Hamlet of Huxley (Including Community Hall, ball
diamond, etc)
- Individual tanks to be emptied every 2 years
- 1st year North side of Main street and all houses N orth
- 2nd year South side of Main street and all houses South
- Contractor will be offered to dispose of sewage at the Torrington Lagoon
- Any additional septic tank servicing will be outside of this service and must be completed by the
homeowner.
FINANCIAL & STAFFING IMPLICATIONS:
There will be some internal staff time to set up RFP for the septic tank service and the coordination of the
program
There will be some internal staff time for the communications to the residents of the Hamlet
The cost of the program will be borne by the residents of the Hamlet through Utility billing
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools:
Page 23 of 134
REQUEST FOR DECISION
Page 5 of 5
Version: 2022-02
ATTACHMENTS:
COUNCIL OPTIONS:
1. Direct administration to coordinate a new service level within the Hamlet of Huxley involving
the emptying septic tanks once every two years beginning in the year 2025.
2. Receive as information.
RECOMMENDED MOTION:
That Council directs Administration to initiate a new service level within the Hamlet of Huxley involving
coordinating the pumping of private septic tanks once every two years, to be completed at a cost recovery
model, and commencing in the year 2025.
FOLLOW-UP ACTIONS:
Administration will develop the program accordingly.
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Page 24 of 134
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Policy Review 13-29 Texas Gates
Meeting Date: Tuesday, September 24, 2024
Prepared By: Mike Conkin, Project Construction
Presented By: Mike Conkin, Project Construction
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☒ ☐
☒
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- 13-29 Texas Gates
BACKGROUND/PROPOSAL:
Kneehill County policies are presented for review every four years (at a minimum). This review by Council
ensures the policies will remain current and allows for any modifications based on changing legislative
requirements.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
The attached policy is presented with the recommended revisions. The revisions presented include key
points such as:
Removal of the need for a Bylaw to be passed
Removal of Kneehill County standards for construction
Addition of entering a written agreement with the County through the Texas Gate
application form
All Texas Gates shall follow CB6 Highway standards for livestock guards
The Municipal Government Act states that a municipality has the direct control and management of all
roads within the municipality. That gives Kneehill County the authority to create policies regarding the
County’s road network. The current Texas Gate Policy 13-29 states that a bylaw must be in place for
each Texas gate approval. This is an obsolete requirement under the MGA, and administration is
recommending the removal of the need for these bylaws to be created.
Utilizing Alberta Highway standards for Texas gates brings several benefits, including enhanced safety
and durability. These standards ensure that the gates are designed to withstand the rigors of heavy traffic
and extreme weather conditions, thereby reducing the need f or frequent maintenance and repairs.
Additionally, adopting these standards promotes consistency across infrastructure, facilitating easier
access for vehicles and contributing to safer and more reliable roadways for all users.
Page 25 of 134
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
FINANCIAL & STAFFING IMPLICATIONS:
N/A
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
Policy 13-29 (Redline version with proposed changes)
Policy 13-29 (Final blackline version)
COUNCIL OPTIONS:
RECOMMENDED MOTION:
That Council approve Policy 13-29 as presented.
FOLLOW-UP ACTIONS:
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Page 26 of 134
POLICY
Section Policy No. Page
Transportation [Comments] 1 of 2
Policy Title Date: Motion No.
Texas Gates [Keywords] [Category]
Purpose:
To establish a policy for the provision of Texas Gates
Policy Guidelines:
This policy was adopted by Council because the new Municipal Government Act does
not provide for texas gates as did the old Municipal Government Act.
Policy Procedure:
1. To apply ONLY to non-through, un-maintained road allowances
.
2. The requestor of the texas gate shall provide the municipality with a diagram
indicating the proposed location of the said texas gate.
3. A written agreement must be entered into with the Municipality of
Kneehill County through the Texas gate application form.
4. All gates shall follow CB6 Highway Standard plates-Active
https://www.alberta.ca/cb-6-highway-standard-plates-active
2.13 drawings - Livestock guards 2.12.M11
https://www.alberta.ca/system/files/trans-dwg-cb6-2-13m11rev2.pdf
Page 27 of 134
POLICY
Section Policy No. Page
Transportation [Comments] 2 of 2
Policy Title Date: Motion No.
Policy Name [Keywords] [Category]
Ken King,
Reeve
Mike Haugen,
CAO
Approved: [Keywords] [Category]
Approved: April 25, 2002
Approved: April 12, 2005 175/05
Approved: April 25, 2024
Review Date: April 25, 2028
Page 28 of 134
POLICY
Section Policy No. Page
Transportation [Comments] 1 of 1
Policy Title Date: Motion No.
Texas Gate(s) [Keywords] [Category]
Purpose:
To establish a policy for the provision of Texas Gate
Policy Guidelines:
This policy will guide applicants through the process and standards for approving and installing Texas Gates
with Kneehill County.
Policy Procedure:
1. To apply ONLY to dirt trails and un-maintained road allowances.
2. A written agreement must be established with Kneehill County by completing the Texas Gate
Application Form.
3. All gates shall follow CB6 Highway Standard Plates-Active, 2.13, Drawings-Livestock Guards; 2.13.M11,
Livestock Guard Standard Highway type. https://www.alberta.ca/system/files/trans-dwg-cb6-2-
13m11rev2.pdf
Kenneth King,
Reeve
Mike Haugen,
CAO
Approved: [Keywords] [Category]
Approved: April 25, 2002
Approved: April 12, 2005 175/05
Approved: September 24, 2024
Review Date: September 24, 2028
Page 29 of 134
APPLICATION FORM FOR: Texas Gate
Application Date: Construction Date:
Applicant Name: Phone Number:
(The applicant)
Email:
TERMS & CONDITIONS
1. The Texas Gate shall be constructed in accordance with Policy 13-29
2. The Texas Gate must have a 20meter setback from the nearest intersecting Township/Range Road
3. That Kneehill County be absolved of any and all legal liability in connection with the inst allation or use of the
Texas Gate.
4. That the applicant shall be responsible for the cost and removal of dirt, gravel, snow, or any other material
that settles beneath the Texas Gate.
5. That the applicant carry liability insurance as follows:
a. Comprehensive General Liability Insurance with insurable limits of no less than two million
($2,000,000) for each incident or occurrence.
b. Such insurance shall name Kneehill County as the insured part and shall contain a Waiver of
Subrogation against Kneehill County
c. The applicant shall provide proof of such insurance to the satisfaction of Kneehill County upon
demand.
6. That the applicant agrees to remove the Texas Gate, either temporarily or permanently, at their
expense whenever Kneehill County deems.
7. That the applicant shall be responsible for the removal, or the cost of removal, of the Texas Gate, all
association fencing or structures, and for the repair of the road after removal of the Texas Gate.
8. The Texas Gate shall be constructed at no cost to Kneehill County.
9. The grantee shall indemnify and save harmless Kneehill County from and against all loss, costs, charges,
damages and expenses which Kneehill County may suffer or sustain as a result of the construction of the
Texas Gate.
Kneehill County herby grants approval to construct a Texas Gate from the location indicated above onto
a public roadway (Excluding Primary Highways) in accordance with the Terms & Conditions specified
above which form part of this approval.
Date of Approval: __________________________ Approving Authority: ______________________________
(Signature)
Approving Authority: ______________________________
(Printed Name)
Approving Authority Comments: _______________________________________________________________
NOTE: Texas Gate installation must be completed within one year from date of approval.
**PLEASE INCLUDE A SURVEY OR SITE PLAN**
Land Location: Lot: ______ Block:______ Plan:____________
Quarter/LSD: _____ Section: _____ TWP: _____ RNG: _____ West of the 4th Meridian
Applicant’s Comments: ______________________________________________________________________
_________________________________________________________________________________________
Signed at or near: ____________________ this _______ day of ______________, A.D. __________________
Signature of Landowner/Authorized Agent: _______________________________
Declined, Comments: ___________________________________________________________
Page 30 of 134
Kneehill County * 1600 2nd Street NE * Box 400
Three Hills, AB T0M 2A0
403-443-5541
SITE PLAN
(If application is not accompanied with a Survey)
1. Please use the above square to represent the quarter section where the approach is proposed
or exists.
2. Measurements must be recorded in either meters or feet. (Other units will not be accepted)
3. Clearly label all roads.
4. Applications which are unsatisfactory will be returned to the applicant for resubmission.
Page 31 of 134
REQUEST FOR DECISION
Page 1 of 3
Version: 2022-02
Subject: 2024 Annual Tax Cancellations
Meeting Date: Tuesday, September 24, 2024
Prepared By: Rajeana Nyman, Property Tax Administrator
Presented By: Rajeana Nyman, Property Tax Administrator
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☒
☒
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)
WHEREAS pursuant to Section 347(1) of the Municipal Government Act” That if council considers it
equitable to do so, it may, generally or with respect to a particular taxable property or business, do one or
more of the following:
a) Cancel or reduce tax arrears
b) Cancel or refund all or part of a tax
c) Defer the collection of a tax
Council Bylaw/Policy (cite)
Policy 16-15 Tax Cancellations (see Attachment A)
BACKGROUND/PROPOSAL:
Gas Co-Ops
In June 2016, Council approved Policy #16-15, which directed the cancellation of taxes on Gas Co-ops
operating within the borders of Kneehill County. The tax amounts for the Gas Co -Ops are brought forward
to Council annually for cancellation.
Grants in Place of Taxes
Properties belonging to the Government of Alberta are exempt from municipal taxation. To account for
this, municipalities are paid a grant in place of taxes (GIPOT) on eligible properties within their
boundaries. This is a discretionary grant program and not a tax payment. The County has one (1)
property that this applies to – Roll # 30211533000.
In October 2019, the province reduced funding for the Grants in Place of Taxes Program and directed
municipalities to issue their normal tax bills for such properties. Municipalities would receive
reimbursement for 50% of the eligible amount. https://www.alberta.ca/grants-in-place-of-taxes-program.
Following this provincial change, the remaining tax bill has been brought forward to council for
cancellation annually.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Page 32 of 134
REQUEST FOR DECISION
Page 2 of 3
Version: 2022-02
If Council intends to make the Gas Co-op tax cancellation an ongoing practice, Administration can work to
establish a bylaw that would see the processing of the annual tax cancellation without requiring the
annual approval of Council.
FINANCIAL & STAFFING IMPLICATIONS:
The total financial impact of the recommended cancellation is $4,182.86.
Details relating to the breakdown are noted below.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
Attachment A: Policy 16-15 - Tax Cancellations
COUNCIL OPTIONS:
1. Approve the cancellation of taxes per Policy 16-15.
2. Approve the cancellation of taxes per the Provincial Directive.
3. Approve the cancellation of taxes per Policy 16-15 and the Provincial Directive.
Gas Co-Op Cancellations (Policy 16-15)
Roll # Total
31250241500 $303.15
31221141600 $179.52
31220841600 $166.17
30253510100 $260.09
30241931300 $212.59
30212040900 $195.62
29230920610 $784.04
29222241500 $643.93
35240620400 $355.05
34241720510 $175.33
33232920400 $295.26
32272431200 $246.49
Total $3,817.24
Grants In Place of Taxes Cancellation
Roll # Total
30211533000 $731.24
50% $365.62
Page 33 of 134
REQUEST FOR DECISION
Page 3 of 3
Version: 2022-02
4. Approve the cancellation of taxes per Policy 16-15, the Provincial Directive, and change Policy
16-15 to a Bylaw in the 2025 tax year.
5. Accept for Information.
RECOMMENDED MOTION:
That Council approve the cancellation of 2024 taxes for Gas Co-ops as per Policy 16-15
That Council approve the cancellation of the portion of the Grants in Place of Taxes Program not paid by
the Province for Roll #30211533000.
FOLLOW-UP ACTIONS:
If approved, Administration will take the necessary steps to cancel the tax amounts for the Gas Co-Ops
and for Roll # 30211533000.
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Page 34 of 134
REQUEST FOR DECISION
Page 1 of 3
Version: 2022-02
Subject: 2025 Capital Equipment Plan
Meeting Date: Tuesday, September 24, 2024
Prepared By: Cody Dale-McNair, Asset Manager
Presented By: Cody Dale-McNair, Asset Manager
Marika Von Mirbach, Manager of Financial Planning
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☒ ☒
☐
☐
☐
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL:
Following the detailed presentation of the 2025 Capital Equipment Plan (CEP) to the Committee of the
Whole (COW) on September 17th 2024, Council has had the opportunity to review the information, ask
questions, and consider the proposed strategies and allocations. The presentation covered the
categorization of assets into "Profiles," along with explanations of the asset management process ,
lifecycle planning, budget implications, and contribution strategies.
With this context in mind, the next step is for Council to decide on the proposed financial actions required
to implement the CEP for 2025. Specifically, this involves approving a draw from the Capital Equipment
Plan reserve to fund the necessary purchases. Additionally, Council will need to consider the proposed
contributions to the CEP reserve during the 2025 budget deliberations.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
This year, the presentation format was expanded to provide Council with a thorough understanding of the
2025 Capital Equipment Plan, supported by increased staff capacity. Council has already engaged with
the Capital Equipment Plan information during the Committee of the Whole meeting on September 17,
2024, where they had the chance to ask questions and discuss the details. The expanded format ensures
transparency and enables informed decision-making by presenting a complete picture of the CEP,
including its funding strategy, risk assessments, and alignment with strategic goals.
At this stage, Council is asked to approve two key m otions. The first motion seeks approval for a draw of
$5,120,000 from the Capital Equipment Plan reserve to fund CEP purchases for 2025. This early
approval is crucial to expedite procurement, ensuring that assets are acquired and received on schedule
to maintain operational efficiency and prevent disruptions. The second motion requests that Council
consider contributions of $3,600,000 to the CEP reserve during the 2025 operating budget deliberations.
This contribution is vital for sustaining the CEP’s long-term viability and aligning with the lifecycle
management strategy.
Page 35 of 134
REQUEST FOR DECISION
Page 2 of 3
Version: 2022-02
Approving these motions will allow Council to take a proactive approach in managing the County’s capital
equipment needs, mitigating risks associated with delayed procurement, warranty ex pirations, and high-
usage assets. Council’s decisions will directly support the continued high quality of infrastructure and
operational readiness across the County.
FINANCIAL & STAFFING IMPLICATIONS:
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
2025 CEP Presentation
COUNCIL OPTIONS:
Approve Motions as Presented:
Motion 1: Approve a draw of $5,120,000 from the capital equipment reserve to fund CEP
purchases for 2025.
Motion 2: Consider contributions of $3,600,000 to the Capital Equipment Plan reserve
during the 2025 operating budget deliberations.
Implications: This option allows for the timely procurement of necessary assets, ensuring
operational efficiency and adherence to lifecycle management strategies. It supports the
CEP's long-term financial sustainability and aligns with strategic goals for infrastructure
maintenance.
Request Modifications to the Plan:
Direct administration to make specific changes to the CEP or the proposed funding
motions before approval.
Implications: This option allows for adjustments based on council feedback but will delay
procurement and impact the overall timeline for asset acquisition and life cycle
management.
RECOMMENDED MOTION:
1) That council approve a draw of $5,120,000 from the Capital Equipment Plan reserve to fund
CEP purchases for 2025.
2) That Council considers contributions of $3,600,000 to the Capital Equipment Plan reserve
during 2025 operating budget deliberations.
Page 36 of 134
REQUEST FOR DECISION
Page 3 of 3
Version: 2022-02
FOLLOW-UP ACTIONS:
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Page 37 of 134
1
Agenda
•CEP Funding Strategy
•Asset Management Framework
•Consequence, Condition & Risk
•Asset Profiles: Current VS 2025 Changes
•Profile Summary
•Budget Summary
•Annual Contribution Summary
2025 Capital Equipment Plan
Page 38 of 134
CEP Funding Strategy
2
Below average year
Above average year
Average CEP reserve contribution
•Establish asset lifecycle replacement
schedule
•Update replacement costs
•Calculate budget estimate per year
•Calculate average contribution per year
needed to maintain stable funding
Page 39 of 134
Procurement Schedule Stabilization
3
•Procurement Schedule Stabilisation
•Past 4 years have seen unpredictable delivery times for assets
•Early CEP approval allows for more delivery time
•Lower risk for warranty expiration, or exceeding set life cycle
•Standardise delivery window for assets (graders swap in
February) so warranty is less likely to exceed
Page 40 of 134
Capital Equipment Plan 2025 Schedule
Receive
Assets
Starting Q1
2025
Purchase
Assets
Oct - Dec
Bids and
Tenders
Begin
Sept 25th
Council:
Decision
Sept 24th
COW:
Introduction
to CEP 2025
Sept 17th
4
Page 41 of 134
Asset Management Framework
5
Page 42 of 134
Asset Management Framework
6
•Asset Management
Policy (16-21) –
2025 review.
Page 43 of 134
Asset Management Framework
7
•CEP transfer to city
wide to utilize city
wide reporting
•Data consolidation
and linking of
platforms
Page 44 of 134
Asset Management Framework
8
•Met with CEP
stakeholders:
Transportation
Supervisors, Fire
chief, Protective
Services Manager,
Manager of Parks &
Ag Services
•Consequence of
failure
•Operational value
•General condition
•Risk
Page 45 of 134
Risk = Condition X Consequence of Failure
9
1 - Very Good 2 - Good 3 - Fair 4 - Poor 5 - Very Poor
5 - significant 5 10 15 20 25
4 - Major 4 8 12 16 20
3 -Moderate 3 6 9 12 15
2- Minor 2 4 6 8 10
1 - Insignificant 2 2 3 4 5
16 – High Risk4 - Major4 - Poor
Page 46 of 134
Risk = Condition X Consequence of Failure
10
1 - Very Good 2 - Good 3 - Fair 4 - Poor 5 - Very Poor
5 - significant 5 10 15 20 25
4 - Major 4 8 12 16 20
3 -Moderate 3 6 9 12 15
2- Minor 2 4 6 8 10
1 - Insignificant 2 2 3 4 5
8 – Low Risk4 - Major2 - Good
Page 47 of 134
Risk = Condition X Consequence of Failure
11
1 - Very Good 2 - Good 3 - Fair 4 - Poor 5 - Very Poor
5 - significant 5 10 15 20 25
4 - Major 4 8 12 16 20
3 -Moderate 3 6 9 12 15
2- Minor 2 4 6 8 10
1 - Insignificant 2 2 3 4 5
8 – Low Risk2 - Minor4 - Poor
Page 48 of 134
Asset Management Process
12
•Lifecycle value
realization
•Operational decision
making
•Out of service
strategy
•Resourcing strategy
•Capital investment
decision making
(CEP)
Page 49 of 134
Asset Management Process
13
•Low usage
•Mainly used for: Ditch mowing
Maintenance
•Low usage
•Used for: Discing, seeding,
loading material, fence
deconstruction, pulling wobbly
packer
4 – Very Low Risk2 - Minor2 - Good
Parks & Agriculture
4 – Very Low Risk2 - Minor2 - Good
Page 50 of 134
Asset Management Process
14
•Moderate usage
•Used for: Discing, seeding, Loading material, fence
deconstruction, pulling wobbly packer, ditch mowing
Results
•Increased operational value
•Increased usage
•Increased consequence of failure
•Decrease in CEP funding
•Net proceeds return to CEP
Reserve from sale of Ag Tractor
6 – Low Risk3 - Moderate2 - Good
Maintenance / Parks & Ag
Page 51 of 134
Focus Areas for 2026 CEP
15
•Strategy & planning
•AM policy review
•Organization & people
•Training CEP
managers to assess
consequence,
condition, value and
risk through city
wide
•Life cycle delivery
•Maintenance
tracking
•Outage management
•Resource
management
Page 52 of 134
16
Agenda
•CEP Funding Strategy
•Asset Management Framework
•Consequence, Condition & Risk
•Asset Profiles: Current VS 2025 Changes
•Profile Summary
•Budget Summary
•Annual Contribution Summary
2025 Capital Equipment Plan
Page 53 of 134
17
Profiles changes do to 2025 CEP
•Light Duty Vehicles
•Medium Duty Vehicles
•Utility Trailers
•Gravel Trailers
•Semi Trailers
•Fire Medium Duty
•Fire Heavy Duty
•Light Duty Equipment
•Heavy Duty Equipment
•Graders
Asset Profiles: Current & Proposed Changes
Profiles not changed (Not part of
presentation)
•Attachments
•Gravel Pup Trailers
•Semi Tractors
•Body Jobs
•Plow Trucks
•Vac Trucks
Page 54 of 134
Total Assets 31
Corellian (1), X - Wing (15), Tie Fighter (8),
Snow Speeder (4), Imperial Shuttle (3)
Total Historical Cost $10,000,000
Total Replacement Cost $30,000,000
Annual Contribution $600,000
Life Cycle 0 - 50 years Variable for leased vehicles 2-4 years
Condition Range 0 - 10,000,000,000km
Example Current Profile: Space Ships
18
1
15
8
4
3
Page 55 of 134
Replacements 4 X - Wing (4)
New Assets 2 Imperial Shuttle (2)
Removals 4 Tie Figher (4)
Total Assets 29 -2
Total Replacement Cost $25,000,000 -$5,000,000
Annual Contributions $500,000 -$100,000
Life Cycle Change Snow Speeder 50 to 60 years
Budget
X Wing $800,000
X Wing $800,000
X Wing $800,000
X Wing $800,000
Imperial Shuttle $1,200,000
Imperial Shuttle $1,200,000
Proposed Budget Total $5,600,000
4
-2+2
L-4
L
+2
Example Profile Changes: Space Ships
19Page 56 of 134
Replacements 4 X - Wing (4)
New Assets 2 Imperial Shuttle (2)
Removals 4 Tie Figher (4)
Total Assets 29 -2
Total Replacement Cost $25,000,000 -$5,000,000
Annual Contributions $500,000 -$100,000
Life Cycle Change Snow Speeder 50 to 60 years
Budget
X Wing $800,000
X Wing $800,000
X Wing $800,000
X Wing $800,000
Imperial Shuttle $1,200,000
Imperial Shuttle $1,200,000
Proposed Budget Total $5,600,000
4
-2
1, -4
+2
L
Example Profile Changes: Space Ships
20Page 57 of 134
Replacements 4 X - Wing (4)
New Assets 2 Imperial Shuttle (2)
Removals 4 Tie Figher (4)
Total Assets 29 -2
Total Replacement Cost $25,000,000 -$5,000,000
Annual Contributions $500,000 -$100,000
Life Cycle Change Snow Speeder 50 to 60 years
Budget
X Wing $800,000
X Wing $800,000
X Wing $800,000
X Wing $800,000
Imperial Shuttle $1,200,000
Imperial Shuttle $1,200,000
Proposed Budget Total $5,600,000
4
-2
1, -4
+2
L
Example Profile Changes: Space Ships
21Page 58 of 134
Current Profile: Light Duty Vehicles
22
18
10
3
3
Total Assets 34
1/2 Ton Pickup (18), 3/4 Ton Pickup (10), SUV
(3), Enforcement SUV (3)
Total Historical Cost $1,623,000
Total Replacement Cost $2,416,000 49%
Annual Contribution $523,000
Life Cycle 2, 4, & 5 years Variable for leased vehicles 2-4 years
Condition Range 0-160,000km
Page 59 of 134
Profile Changes: Light Duty Vehicles
23
6
1
Replacements 7 1/2 Ton Rent (3), 1/2 ton (3), 3/4 Ton(1)
New Assets 0
Removals 0
Total Assets 34
Total Replacement Cost $2,416,000
Annual Contributions $523,000
Budget
1/2 Ton 1 Year Rental $9,000
1/2 Ton 1 Year Rental $9,000
1/2 Ton 1 Year Rental $9,000
1/2 Ton $84,000
1/2 Ton $84,000
1/2 Ton $84,000
3/4 Ton $84,000
Proposed Budget Total $363,000
Page 60 of 134
Profile Change: ½ Ton Rentals
24
1 Year Cost 3 Rentals 3 Purchased Difference
Rental/ Depreciation $23,250 $25,200 -$1,950
Maintenance $600 $4,500 -$3,900
Total $23,850 $29,700 -$5,850
3
•Consideration & Impacts
•Reduced Maintenance Risk
•3 Less Assets to Maintain
•Tires, preventive maintenance,
major failures are all rental
company's risk.
•Trade Ag rentals for Supervisor Trucks
•15,000 km less ware & tare per truck
per year. (45,000km Total per year)
•Operational Flexibility
•CEP funding Reduction (after 1 year trial)
•Increase to Operational Budget
Page 61 of 134
Current Profile: Medium Duty Vehicles
25
1
1
4
3
Total Assets 9
Welding Truck (1), Sign Truck (1), Flat Bed (4),
Dump Box (3)
Total Historical Cost $420,000
Total Replacement Cost $1,222,000 191%
Annual Contribution $131,000
Life Cycle 10 years
Condition Range 0-10 years
Page 62 of 134
Profile Changes: Medium Duty Vehicles
26
1*
1
1*
Replacements 3 Sign Truck (1), Flat Bed* (1), Dump Box (1)*
New Assets 0
Removals 0
Total Assets 9
Difference (Current - Proposed)
Total Replacement Cost $1,222,000
Annual Contributions $131,000
Budget
Dump Box* (Repurpose Existing Asset)$8,000
Flat Bed* (3 years early)$136,000
Sign Truck $165,000
Proposed Budget Total $309,000
Page 63 of 134
Medium Duty Vehicle: Flat Deck Conversion
27
Flat Bed 1 Ton (3 years early replacement)
•Underpowered
•Risk of exceeding weight
•Condition Rating 75/ 100 –Good
•Will be repurposed as dump box truck
•Replacement purchased
Dump Box 1 Ton (End of Useful Life)
•Vehicle Condition Rating –Fair
•Dump box + hydraulics Condition rating -Good
Page 64 of 134
Current Profile: Utility Trailers
28
2
7
1
2Total Assets 14
Utility Enclosed (2),Utility Dump (2), Utility Flat
Deck (7) Tilt Deck (2), Flat Deck Goose (1)
Total Historical Cost $195,000
Total Replacement Cost $373,000 91%
Annual Contribution $25,000
Life Cycle 10 years
Condition Range 0-10 years
2
Page 65 of 134
Profile Changes: Utility Trailers
29
Replacements 1 Utility Flat Deck (1)
New Assets 0
Removals 1 Utility Flat Deck (1)
Total Assets 13 -1
Difference (Current - Proposed)
Total Replacement Cost $353,000 -$20,000
Annual Contributions $24,000 -$1,000
Life Cycle Change All Utility Trailers from 10 to 15 Years
Budget
Utility Flat Deck $22,000
Proposed Budget Total $22,000
Utility Flat Deck Disposal 1 Not on CEP
1, -1, L
L
L
L
L
Page 66 of 134
Current Profile: Gravel Trailers
30
5
2
3
1
Total Assets 11
End Dump (5), Belly Dump (2), Super B (3),
Water Tanker Pup (1)
Total Historical Cost $990,000
Total Replacement Cost $1,233,000 25%
Annual Contribution $154,000
Life Cycle 8 Years
Condition Range 0-8 Years
Page 67 of 134
Profile Changes: Gravel Trailers
31
1Replacements1Belly Dump (1)
Additions 0
Removals 0
Total Assets 11
Difference (Current - Proposed)
Total Replacement Cost $1,233,000
Annual Contributions $154,000
Budget
Belly Dump $109,000
Proposed Budget Total $109,000
Page 68 of 134
Current Profile: Semi Trailers
32
1
1Total Assets 2 Low Boy (1), Dry Van (1)
Total Historical Cost $82,000
Total Replacement Cost $279,000 240%
Annual Contribution $14,000
Life Cycle Dry Van (20), Lowboy (10) Years
Condition Range 0-10, 0-20 years
Page 69 of 134
Profile Changes: Semi Trailers
33
1*, LReplacements1Low Boy* (1)
New Assets 0
Removals 0
Total Assets 2
Difference (Current - Proposed)
Total Replacement Cost 279,000$
Annual Contributions 14,000$
Life Cycle Change Low Boy from 10 to 15 Years
Budget
Low Boy* (5 Years Early)$275,000
Proposed Budget Total $275,000
Page 70 of 134
Replacement Low Boy Trailer
•Can hall Easily: Wheel Loaders (3), Backhoes (3),
Dozer (2) Grader (11), all Heavy Duty Vehicles (14) =
Total 33
•Improved safety unloading and loading
•No ramp required, easily hall all heavy duty
equipment and vehicles.
•Increased rescue ability of 22 more assets due to
easy load and winch capabilities.
Semi Trailer: Early Lowboy Replacement
34
Current Low Boy Trailer (Replacement 5 years early)
•Can hall: Wheel Loaders (3), Backhoes (3), Dozer
(2) = Total 8
•Can hall only if: Ramp is built & still able to drive:
Grader (11)
•Can not hall: all heavy-duty trucks (14)
Page 71 of 134
Current Profile: Fire Medium Duty
35
3
1
2
Total Assets 6
Bush Buggy Type 7 (3), Fire Rescue Truck (2),
Fire Chief SUV (1)
Total Historical Cost $269,000
Total Replacement Cost $1,239,000 361%
Annual Contribution $79,000
Life Cycle 10, 20 years 0-10 older assets, 0-20 years new assets
Condition Range 0-10, 0-20 years
Page 72 of 134
Profile Change: Fire Medium Duty
36
-1
+2
L
Replacements 0
New Assets 2 Bush Buggy Type 6 (2) Carbon & Three Hills
Removals 1 Three Hills Bush Buggy Type 7 (1)
Total Asset 7 +1
Difference (Current - Proposed)
Total Replacement Cost 1,590,000$ $351,000.00
Annual Contributions 97,000$ $18,000.00
Life Cycle Change Fire Chief SUV from 10 to 20 Years
Budget
Bush Buggy Type 6 (Carbon)$390,000
Bush Buggy Type 6 (Three Hills)$390,000
Proposed Budget Total $780,000
Page 73 of 134
Current Profile: Fire Heavy Duty
37
6
6
2
Total Assets 14 Fire Engine (6), Fire Tender (6), Fire Rescue (2)
Total Historical Cost $4,915,000
Total Replacement Cost $10,000,000 103%
Annual Contribution $500,000
Life Cycle 20 Years
Condition Range 0-20 Years
Page 74 of 134
Profile Changes: Fire Heavy Duty
38
1Replacements1Fire Engine Linden (1)
New Assets 0
Removals 0
Total Asset 14
Difference (Current - Proposed)
Total Replacement Cost 10,000,000$
Annual Contributions 500,000$
Budget
Fire Engine Linden $1,045,000
Proposed Budget Total $1,045,000
County Spare Engine Disposal 1 Not on CEP
Page 75 of 134
Current Profile: Light Equipment
39
5
1
1 1
1
11
Total Assets 11
Mower (5), Fork Lift (1), UTV (1), Skid Steer (1),
Soil Compactor (1), Tool cat (1), Tractor (1)
Total Historical Cost $569,000
Total Replacement Cost $762,000 34%
Annual Contribution $82,000
Life Cycle 5, 10 Years
Condition Range 0-7, 0-10
Page 76 of 134
Profile Changes: Light Equipment
40
+1
L
Replacements 0
Additions 1 Crack Sealer (1)
Removals 0
Total Assets 12 +1
Difference (Current - Proposed)
Total Replacement Cost $865,000 $103,000
Annual Contributions $92,000 $10,000
Life Cycle Change Mowers from 5 to 7 years
Budget
Crack Sealer $113,000
Proposed Budget Total $113,000
Page 77 of 134
Profile Changes: Crack Sealer Addition/ Replacement
41
Existing Crack Sealer
•In Service 1984
•Requires a crew of 4 to run
•Additional assets needed:
portable air compressor, flat deck
trailer
•Currently not funded through CEP
Replacement Crack Sealer
•Requires a crew of 2
•2 staff will serve as flaggers for traffic control
•Improved quality of road repair
•Expected lifecycle estimated useful life
extension on paved roads
•Safer for crew to operate
Page 78 of 134
Current Profile: Heavy Equipment
42
2
2
3
331
Total Assets 14
Tractor (2), Soil Compactor (2), Loader (3),
Dozer/ Crawler (3), Backhoe (3), Landfill
Compactor (1)
Total Historical Cost $4,137,000
Total Replacement Cost $6,228,000 51%
Annual Contribution $572,000
Life Cycle 10 Years
Condition Range 0 - 10,000 hours
Page 79 of 134
Profile Changes: Heavy Equipment
43
-1
-1
1
-1
Replacements 1 Loader (1)
Additions 0
Removals 3 Tractor (1), Crawler (1), Soil Compactor (1)
Total Assets 11 -3
Difference (Current - Proposed)
Total Replacement Cost $5,358,000 -$870,000
Annual Contributions $485,000 -$87,000
Budget
Loader $593,000
Proposed Budget Total $593,000
Page 80 of 134
Current Profile: Graders
11Total Assets 11 Grader (11)
Total Historical Cost $6,557,000
Total Replacement Cost $7,830,000
Annual Contribution $1,119,000
Life Cycle 7 Years
Condition Range 0-9500 Hrs
44
Page 81 of 134
Current Profile: Graders
2Replacements2Grader (2)
Additions 0
Removals 0
Total Assets 11
Difference (Current - Proposed)
Total Replacement Cost $7,830,000
Annual Contributions $1,119,000
Budget
Grader $757,000
Grader $757,000
Proposed Budget Total $1,514,000
45
Page 82 of 134
46
Agenda
•CEP Funding Strategy
•Asset Management Framework
•Consequence, Condition & Risk
•Asset Profiles: Current VS 2025 Changes
•Profile Summary
•Budget Summary
•Annual Contribution Summary
2025 Capital Equipment Plan
Page 83 of 134
Profile Change: Summary
47
Total Assets 126
Total Historical Cost $19,757,000
Total Replacement Cost $31,532,000 60%
Replacements 17
New Assets 3
Removals 5
Total Asset 124 -2
Difference (Current - Proposed)
Total Replacement Cost Difference -$437,000
Annual Contributions Difference -$60,000
Budget Quantity Total Cost
Proposed Budget Total 20 $5,120,000
Page 84 of 134
Budget Summary
48
Recommendation: That the Committee
of the Whole recommend to Council to
approve a draw of $5,120,000 from the
capital equipment reserve to fund CEP
purchases for 2025.
Council Decision: Sept 24th
Profile Asset Type Budget
Fire Heavy Duty Fire Engine $1,045,000
Fire Medium Duty Fire Bush Buggy Type 6 $390,000
Fire Medium Duty Fire Bush Buggy Type 6 $390,000
Gravel Trailer Belly Dump $106,000
Grader Grader $757,000
Grader Grader $757,000
Heavy Duty Equipment Loader $593,000
Light Duty Equipment Crack Sealer $113,000
Light Duty Vehicle 1/2 Ton Pickup $9,000
Light Duty Vehicle 1/2 Ton Pickup $9,000
Light Duty Vehicle 1/2 Ton Pickup $9,000
Light Duty Vehicle 1/2 Ton Pickup $84,000
Light Duty Vehicle 1/2 Ton Pickup $84,000
Light Duty Vehicle 1/2 Ton Pickup $84,000
Light Duty Vehicle 3/4 Ton Pickup $84,000
Medium Duty Vehicle 1-2 Ton Dump Box $8,000
Medium Duty Vehicle 1-2 Ton Flat Bed $136,000
Medium Duty Vehicle 1-2 Ton Sign Truck $165,000
Semi Trailer Lowboy $275,000
Utility Trailer Utility Flat Deck $22,000
Proposed Budget Total $5,120,000Page 85 of 134
Contribution Summary
49
Page 86 of 134
50 (1,000,000)
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035
Contribution Utilization Balance
Contribution Scenario 1: $3,094,888
(2024 Contribution Amount)
Page 87 of 134
51
(1,000,000)
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035
Contribution Utilization Balance
Contribution Scenario 2: $3,600,000
2025 Recommended Contribution
Recommendation: That the Committee of the Whole recommend to
Council to consider contributions of $3,600,000 to the Capital Equipment
Plan reserve during 2025 operating budget deliberations. Page 88 of 134
52
2025 Capital Equipment Plan
Receive
Assets
Starting
January
Purchase
Assets
Oct - Dec
Bids and
Tenders
Begin
Sept 25th
Council:
Decision
Sept 24th
COW:
Introduction
to CEP 2025
Sept 17th
Page 89 of 134
1
Agenda
•Answers to questions from COW
•Yellow highlight =additional information
•Budget Summary
•Annual Contribution Summary
2025 Capital Equipment Plan - Council
1
Page 90 of 134
Capital Equipment Plan 2025 Schedule
Receive
Assets
Starting Q1
2025
Purchase
Assets
Oct - Dec
Bids and
Tenders
Begin
Sept 25th
Council:
Decision
Sept 24th
COW:
Introduction
to CEP 2025
Sept 17th
2
Page 91 of 134
Profile Changes: Heavy Equipment
3
-1
-1
1
-1
Replacements 1 Loader (1)
Additions 0
Removals 3 Tractor (1), Crawler (1), Soil Compactor (1)
Total Assets 11 -3
Difference (Current - Proposed)
Total Replacement Cost $5,358,000 -$870,000
Annual Contributions $485,000 -$87,000
Budget
Loader $593,000
Proposed Budget Total $593,000
Page 92 of 134
Asset Management Process
4
•Moderate usage
•Used for: Discing, seeding, Loading material,
fence deconstruction, pulling wobbly packer, ditch
mowing
Results
•Increased operational value
•Increased usage
•Increased consequence of
failure
•Decrease in CEP funding
•Net proceeds return to CEP
Reserve from sale of Ag Tractor
•The continuation of the pilot
mowing project will not affect
the County's use of its owned
tractors
6 – Low Risk3 - Moderate2 - Good
Maintenance / Parks & Ag
Page 93 of 134
Profile Changes: Light Equipment
5
+1
L
Replacements 0
Additions 1 Crack Sealer (1)
Removals 0
Total Assets 12 +1
Difference (Current - Proposed)
Total Replacement Cost $865,000 $103,000
Annual Contributions $92,000 $10,000
Life Cycle Change Mowers from 5 to 7 years
Budget
Crack Sealer $113,000
Proposed Budget Total $113,000
Page 94 of 134
Profile Changes: Crack Sealer Addition/ Replacement
6
Existing Crack Sealer
•In Service 1984
•Requires a crew of 4 to run
•Additional assets needed:
portable air compressor, flat deck
trailer
•Currently not funded through CEP
•Used to repair 50km of road on
average per year
Replacement Crack Sealer
•Requires a crew of 2
•2 staff will serve as flaggers for traffic control
•Improved quality of road repair
•Expected lifecycle estimated useful life
extension on paved roads
•Safer for crew to operate
•Increased efficiency will result in more kms repaired
each year
•Efficiency + capability improvements will allow for
crack sealing in hamlets
Page 95 of 134
Profile Changes: Semi Trailers
7
1*, LReplacements1Low Boy* (1)
New Assets 0
Removals 0
Total Assets 2
Difference (Current - Proposed)
Total Replacement Cost 279,000$
Annual Contributions 14,000$
Life Cycle Change Low Boy from 10 to 15 Years
Budget
Low Boy* (5 Years Early)$275,000
Proposed Budget Total $275,000
Page 96 of 134
Replacement Low Boy Trailer
•Can hall Easily: Wheel Loaders (3), Backhoes (3), Dozer (2) Grader
(11), all Heavy Duty Vehicles (14) = Total 33
•Improved safety unloading and loading
•Low angle load reduces risk of machines falling off deck
during loading
•No ramp required, easily hall all heavy duty equipment and
vehicles.
•Increased rescue ability of 22 25 more assets due to easy load
and winch capabilities.
•Training
o Demo provided by manufacturer –no additional cost
o Load securement training –already done by operators
o In house training & competency testing
Semi Trailer: Early Lowboy Replacement
34
Current Low Boy Trailer (Replacement 5 years early)
•Can hall: Wheel Loaders (3), Backhoes (3), Dozer (2) = Total 8
•Can hall only if: Ramp is built & still able to drive: Grader (11)
•Can not hall: all heavy-duty trucks (14)
•Steep load angle creates risk of machines falling off deck during
loading, especially in winter.
8
Page 97 of 134
Option 2: Purchase Replacement Trailer
•Sell existing Trailer for an estimated $70,000
•Purchase replacement trailer Budget $275,000
•Primarily use owned trailer for asset hauling
•Reduce the need to hire contractor
•Reduce time out of service assets sit on roadways
Semi Trailer: Early Lowboy Replacement
34
Option 1: Do not replace in 2025 CEP
•Replace trailer in 5 years (2030)
•Use both owned trailer and contractor for hauling assets
•Continue to use contracted services to hall/ rescue assets that
we are currently unable to
o $250-$325 hourly cost depending on trailer size
o $2500 cost to hall grader to auction 2024
•Continue to utilise trailer to hall assets its capable of hauling
9
Page 98 of 134
CEP Spending to Date 2023 & 2024
34
10
Page 99 of 134
Budget Summary
11
Recommendation: That council approve
a draw of $5,120,000 from the Capital
Equipment Plan reserve to fund CEP
purchases for 2025.
Council Decision: Sept 24th
Profile Asset Type Budget
Fire Heavy Duty Fire Engine $1,045,000
Fire Medium Duty Fire Bush Buggy Type 6 $390,000
Fire Medium Duty Fire Bush Buggy Type 6 $390,000
Gravel Trailer Belly Dump $106,000
Grader Grader $757,000
Grader Grader $757,000
Heavy Duty Equipment Loader $593,000
Light Duty Equipment Crack Sealer $113,000
Light Duty Vehicle 1/2 Ton Pickup $9,000
Light Duty Vehicle 1/2 Ton Pickup $9,000
Light Duty Vehicle 1/2 Ton Pickup $9,000
Light Duty Vehicle 1/2 Ton Pickup $84,000
Light Duty Vehicle 1/2 Ton Pickup $84,000
Light Duty Vehicle 1/2 Ton Pickup $84,000
Light Duty Vehicle 3/4 Ton Pickup $84,000
Medium Duty Vehicle 1-2 Ton Dump Box $8,000
Medium Duty Vehicle 1-2 Ton Flat Bed $136,000
Medium Duty Vehicle 1-2 Ton Sign Truck $165,000
Semi Trailer Lowboy $275,000
Utility Trailer Utility Flat Deck $22,000
Proposed Budget Total $5,120,000Page 100 of 134
12
(1,000,000)
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035
Contribution Utilization Balance
Contribution Scenario 2: $3,600,000
2025 Recommended Contribution
Recommendation: That Council consider contributions of $3,600,000 to
the Capital Equipment Plan reserve during 2025 operating budget
deliberations.Page 101 of 134
Profile Changes: Fire Heavy Duty
14
1Replacements1Fire Engine Linden (1)
New Assets 0
Removals 0
Total Asset 14
Difference (Current - Proposed)
Total Replacement Cost 10,000,000$
Annual Contributions 500,000$
Budget
Fire Engine Linden $1,045,000
Proposed Budget Total $1,045,000
County Spare Engine Disposal 1 Not on CEP
Page 102 of 134
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Policy #11-2, Letter of Support
Meeting Date: Tuesday, September 24, 2024
Prepared By: Carolyn Van der Kuil, Legislative Services Manager
Presented By: Carolyn Van der Kuil, Legislative Services Manager
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- Policy #11-2, Letter of Support
BACKGROUND/PROPOSAL:
As part of Council’s ongoing review of current policies, particularly those that have not been reviewed for
more than four years, Policy #11-2, Letter of Support, is now presented for Council's review.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Administration does not recommend any amendments to this policy.
FINANCIAL & STAFFING IMPLICATIONS:
There are no financial or staffing implications if Council approves this policy.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
Policy #11-2
COUNCIL OPTIONS:
1. Council approve the policy as presented.
2. Council approve the policy as amended.
3. Council request more information
4. Council receive for information.
RECOMMENDED MOTION:
That Council approve as presented, Policy #11-2, Letter of Support.
FOLLOW-UP ACTIONS:
N/A
Page 103 of 134
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Page 104 of 134
POLICY
Section Policy No. Page
Office 11-2 1 of 2
Policy Title Date: Motion No.
11-2 Letter of Support Policy 2024.docx
Purpose:
Kneehill County (The County) often receives requests for letters of support. This policy identifies the
requirements for the County to provide letters of support to organizations and individuals in the community.
Policy Guidelines:
Requests for letters of support or recognition from Kneehill County will be coordinated through the Chief
Administrative Officer/Legislative Services Department and are to be put in writing and include:
Contact information of who the letter should be addressed to;
Contact information of who is requesting the letter;
Background information on the organization or individual requesting the letter;
Details regarding the grant being applied for; and
A deadline for when the letter of support needs to be submitted by.
The Chief Administrative Officer is authorized to approve requests for Letters of Support or recognition if the
following requirements are met:
The request is from a local non-profit and/or recognized community organization
The project is of direct general benefit of the overall community
The request contains no commitment for funding or resources from the County
All other requests for letters of support or recognition need to be approved by Council resolution.
Once the letter is drafted and signed by the Chief Administrative Officer, a copy of the letter will be shared
with all members of Council.
Kenneth King,
Reeve
Mike Haugen,
CAO
Approved: October 27, 2020 477/2020
Approved: X, 2024
Review Date: X, 2028
Page 105 of 134
POLICY
Section Policy No. Page
Office 11-2 2 of 2
Policy Title Date: Motion No.
11-2 Letter of Support Policy 2024.docx October 27, 2020 477/202
0
Page 106 of 134
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Policy #11-22, Flag Protocol at Kneehill County Administrative Office
Meeting Date: Tuesday, September 24, 2024
Prepared By: Carolyn Van der Kuil, Legislative Services Manager
Presented By: Carolyn Van der Kuil, Legislative Services Manager
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- Policy #11-22, Flag Protocol
BACKGROUND/PROPOSAL:
As part of Council’s ongoing review of current policies, particularly those that have not been reviewed for
more than four years, Policy #11-4, Meetings in County Office, is now presented for Council's review.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Amendments to the Policy are presented in red and they include:
Updating name of policy to specify it is only for the flags at the Kneehill County Administrative
Office.
Stating that Kneehill County will fly the Canada, Alberta, and Kneehill County flags only.
Updating the policy to specify that the flags will be placed in Council Chambers and their order,
instead of the previous policy which detailed the exact location for the flags.
Removed the following dates, as they are only done at the Legislature Building and McDougall
Centre, not at all Government of Alberta locations.
o April 9, National Day of Remembrance of the Battle of Vimy Ridge.
o June 23 National Day of Remembrance for Victims of Terrorism .
o December 6 National Day of Remembrance and Action on Violence Against Women
Minor formatting
FINANCIAL & STAFFING IMPLICATIONS:
There are no financial or staffing implications if Council approves this policy.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
Policy #11-22, clean version
Policy #11-22, marked-up version
Page 107 of 134
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
COUNCIL OPTIONS:
1. Council approve the policy as presented.
2. Council approve the policy as amended.
3. Council request more information
4. Council receive for information.
RECOMMENDED MOTION:
That Council approve Policy #11-22, Flag Protocol at Kneehill County Administrative Office as presented.
FOLLOW-UP ACTIONS:
N/A
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Page 108 of 134
POLICY
Section Policy No. Page
Office 11-22 1 of 2
Policy Title Date: Motion No.
Flag Protocol at Kneehill County
Administrative Office
Purpose:
The purpose of this policy is to establish when flags at Kneehill County’s Administrative Office are to be flown
at half-mast, and to ensure the use of Kneehill County’s flag poles is exercised in a consistent and appropriate
manner.
General Flag Protocol
Kneehill County will fly the Canada, Alberta, and Kneehill County flags only.
Flags will be raised, lowered, flown, maintained, and disposed of by Kneehill County in accordance with the
Prime Minister’s Office through Canadian Heritage, or the Premier’s Office through the Alberta Protocol Office.
If multiple flags are flown together in a set, all the flags must be flown at the same height. (ie. Full-mast or half-
mast)
Flags may be flown at night (i.e. flags do not need to be raised at sunrise and taken down at sunset, daily).
In the Council Chambers, three flags will be displayed in the following order from left to right: Alberta, Canada,
and Kneehill County.
Lowering Flags to Half-mast
Kneehill County will lower flags as directed by the Prime Minister’s Office through Canadian Heritage, or the
Premier’s Office through the Alberta Protocol Office.
Kneehill County will lower the flags outside the Administration Building facility:
1. From the time of notification of death until the day following the funeral or memorial service for:
a. a member of the immediate Royal Family;
b. a current or former Governor General of Canada;
c. a current or former Prime Minister of Canada;
d. the Chief Justice of Canada and Members of the Canadian Ministry
e. a current or former Member of Parliament representing Kneehill County;
f. a current or former lieutenant Governor of Alberta;
g. a current or former Premier of Alberta;
h. a current or former MLA representing Kneehill County;
i. a current or former Councillor Kneehill County;
j. a current Mayor or Councillor of any municipality within the boundaries of Kneehill County
k. a current County employee.
Page 109 of 134
POLICY
Section Policy No. Page
Office 11-22 2 of 2
Policy Title Date: Motion No.
Flag Protocol at Kneehill County
Administrative Office
2. For the following days;
a. April 28, the National Day of Mourning (for those who have died in the workplace);
b. November 11, Remembrance Day;
c. The second Sunday in September, Firefighters’s National Memorial Day;
d. The last Sunday in September, Police and Peace Officers National Memorial Day;
3. Whenever the Prime Minister’s Office or Canada Heritage have lowered the flags at all Federal
properties and buildings.
4. Whenever the Alberta Premier’s Office of Alberta Protocol have lowered the flags at all Provincial
properties and buildings.
5. The Reeve and/or the Chief Administrative Officer shall have at their discretion the authority to lower
the flags to half-mast for other circumstances of such a nature or magnitude that would deem it
appropriate in which this Policy does not address.
6. Flags outside the County Administration Office will be raised and lowered by staff designated by the
Chief Administrative Officer.
7. The Chief Administrative Officer will notify designate immediately when receiving a notification from
the Prime Minister’s Office or the Alberta Premier’s Office.
8. When a memorial service is delayed due to unforeseen issues, the County flag will be flown at half-
mast for a period of three days prior to the funeral and being raised the day after the funeral.
Reference:
Canada Heritage Online Guidelines: Rules for half-masting the National Flag of Canada
National Flag of Canada half-masting notices
Province of Alberta- Flag Etiquette
Kenneth King,
Reeve
Mike Haugen,
CAO
Approved: June 9, 2020 266/20
Approved: September 24, 2024
Review Date: September 24, 2028
Page 110 of 134
POLICY
Section Policy No. Page
Office 11-22 1 of 4
Policy Title Date: Motion No.
Flag Protocol at Kneehill County
Administrative Office
Purpose:
The purpose of this policy is to establish when flags at Kneehill County’s Administrative Office are to be flown
at half-mast, and to ensure the use of Kneehill County’s flag poles is exercised in a consistent and appropriate
manner.
General Flag Protocol
Kneehill County will fly the Canada, Alberta, and Kneehill County flags only.
Flags will be raised, lowered, flown, maintained, and disposed of by Kneehill County in accordance with the
Prime Minister’s Office through Canadian Heritage, or the Premier’s Office through the Alberta Protocol Office.
If multiple flags are flown together in a set, all the flags must be flown at the same height. (ie. Full-mast or half-
mast)
Flags may be flown at night (i.e. flags do not need to be raised at sunrise and taken down at sunset, daily).
There will be three flags displayed on the north east end of the Council Chamber, to the right of the portrait of
the Queen. Flags will be displayed from left to right; Alberta, Canada and Kneehill County. In the Council
Chambers, three flags will be displayed in the following order from left to right: Alberta, Canada, and Kneehill
County.
Lowering Flags to Half-mast
Kneehill County will lower flags as directed by the Prime Minister’s Office through Canadian Heritage, or the
Premier’s Office through the Alberta Protocol Office.
Kneehill County will lower the flags outside the Administration Building facility:
1. From the time of notification of death until the day following the funeral or memorial service for:
a. a member of the immediate Royal Family;
b. a current or former Governor General of Canada;
c. a current or former Prime Minister of Canada;
d. the Chief Justice of Canada and Members of the Canadian Ministry
e. a current or former Member of Parliament representing Kneehill County;
f. a current or former lieutenant Governor of Alberta;
g. a current or former Premier of Alberta;
h. a current or former MLA representing Kneehill County;
i. a current or former Councillor Kneehill County;
j. a current Mayor or Councillor of any municipality within the boundaries of Kneehill County
Page 111 of 134
POLICY
Section Policy No. Page
Office 11-22 2 of 4
Policy Title Date: Motion No.
Flag Protocol at Kneehill County
Administrative Office
k. a current County employee.
Page 112 of 134
POLICY
Section Policy No. Page
Office 11-22 3 of 4
Policy Title Date: Motion No.
Flag Protocol at Kneehill County
Administrative Office
3. For the following days;
a. April 9, National Day of Remembrance of the Battle of Vimy Ridge;
b.l. April 28, the National Day of Mourning (for those who have died in the workplace);
c. June 23, National Day of Remembrance for Victims of Terrorism;
d.m. November 11, Remembrance Day;
e.n. The second Sunday in September, Firefighters’s National Memorial Day;
f.o. The last Sunday in September, Police and Peace Officers National Memorial Day;
December 6, National Day of Remembrance and Action on Violence Against Women.
4.2. Whenever the Prime Minister’s Office or Canada Heritage have lowered the flags at all Federal
properties and buildings;
6.3. Whenever the Alberta Premier’s Office of Alberta Protocol have lowered the flags at all Provincial
properties and buildings.
4. The Reeve and/or the Chief Administrative Officer shall have at their discretion the authority to lower
the flags to half-mast for other circumstances of such a nature or magnitude that would deem it
appropriate in which this Policy does not address.
5. Flags outside the County Administration Office will be raised and lowered by staff designated by the
Chief Administrative Officer.
6. The Chief Administrative Officer will notify designate immediately when receiving a notification from
the Prime Minister’s Office or the Alberta Premier’s Office.
7. When a memorial service is delayed due to unforeseen issues, the County flag will be flown at half-
mast for a period of three days prior to the funeral and being raised the day after the funeral.
Reference:
Canada Heritage Online Guidelines: Rules for half-masting the National Flag of Canada
National Flag of Canada half-masting notices
Province of Alberta- Flag Etiquette
Kenneth King,
Reeve
Mike Haugen,
CAO
Approved: June 9, 2020 266/20
Approved: X, 2024
Review Date: June 9, 2024 X, 2028
Formatted: Space Before: 0 pt, After: 6 pt
Page 113 of 134
POLICY
Section Policy No. Page
Office 11-22 4 of 4
Policy Title Date: Motion No.
Flag Protocol at Kneehill County
Administrative Office
Page 114 of 134
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Policy #11-4, Meetings in County Office
Meeting Date: Tuesday, September 24, 2024
Prepared By: Carolyn Van der Kuil, Legislative Services Manager
Presented By: Carolyn Van der Kuil, Legislative Services Manager
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- Policy #11-4, Meetings in County Office
BACKGROUND/PROPOSAL:
As part of Council’s ongoing review of current policies, particularly those that have not been reviewed for
more than four years, Policy #11-4, Meetings in County Office, is now presented for Council's review.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Administration is recommending a minor change that includes adding Committees and Boards to which
Council has been appointed to the list of meeting types reserved for Council Chambers and County
Meeting Rooms.
FINANCIAL & STAFFING IMPLICATIONS:
There are no financial or staffing implications if Council approves this policy.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
Policy #11-4
COUNCIL OPTIONS:
1. Council approve the policy as presented.
2. Council approve the policy as amended.
3. Council request more information
4. Council receive for information.
RECOMMENDED MOTION:
That Council approve Policy #11-4, Meetings in County Office, as presented.
Page 115 of 134
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
FOLLOW-UP ACTIONS:
N/A
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Page 116 of 134
POLICY
Section Policy No. Page
Office 11-4 1 of 1
Policy Title Date: Motion No.
Meetings in County Office
Purpose:
To establish guidelines for the use of the County Meeting Rooms and County Council Chambers.
Policy Guidelines/Procedures:
Council Chambers and County Meeting Rooms are reserved for the use of Council, Council Committees or
Committees/Boards that Council members have been appointed to, Regional Meetings, Council related
activities, other government use, and County Administration only.
Kenneth King,
Reeve
Mike Haugen,
CAO
Approved: February 8, 2011 82/11
Amended: December 15, 2015 505/15
Approved: Sept 22, 2020 376/2020
Approved: X, 2024
Review Date: X, 2028
Page 117 of 134
REQUEST FOR DECISION
Page 1 of 3
Version: 2022-02
Subject: Wimborne Community Hall Request
Meeting Date: Tuesday, September 24, 2024
Prepared By: Carolyn Van der Kuil, Legislative Services Manager
Presented By: Carolyn Van der Kuil, Legislative Services Manager
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- Policy #15-4, Rural Hall Capital Grant
BACKGROUND/PROPOSAL:
At the February 14, 2024, meeting, Council provided the Wimborne Community Centre with $15,000 for
renovations, funded through the new Rural Hall Capital Grant. They were the first organization to apply
and receive funds. Council approved a total budget of $20,000 for the program in 2024, leaving $5,000
remaining.
The Wimborne Community Centre was a delegation at today’s meeting requesting the remaining funds.
When Administration facilitated this request, there were no other applications submitted. We received an
application on Tuesday, September 17, 2024, from the Swalwell Community Association. They are
requesting $2,250 through this grant. They have installed a message board in front of their hall, and
would like funding from the County to assist in the cost.
The original intent when setting up this policy was to ensure all funds utilized and to transfer any
remaining funds from this grant program to the Community Grants to Non-Profit program, which has an
application deadline of October 2, 2024.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
The Wimborne Community Hall group is requesting the remaining funds from this year's program. When
they initially applied, they chose not to request the full amount, recognizing that other Rural Halls in the
County might also apply.
Technically, they still qualify for the grant, as they meet the following criteria:
Yes No
√
Does the project offer clear benefits to the local community, enhancing its social,
cultural, recreation, or education aspects?
√ Is it a Capital Project?
√ Do they have 25% of the total project cost?
√ Have they received funding from the Rural Hall Capital Grant Program in the prior year
of over $1,000?
Page 118 of 134
REQUEST FOR DECISION
Page 2 of 3
Version: 2022-02
√ Will the project be done within one year?
√ Is the applicant at a Level A funding level?
(applicants that are at a Level A funding level will receive higher priority for funding.)
There is no provision in the policy that prohibits funding for projects already underway. This may be
something Council wishes to consider adding to the policy in the future.
Swalwell Community Centre Request:
As mentioned above, Administration received an application from the Swalwell Community Centre before
the deadline of September 30, 2024, and requested $2,250.00 from the County to assist in the costs
associated with installing a message board in front of their facility.
Meets Eligibility
Yes No
√
Does the project offer clear benefits to the local community, enhancing its social,
cultural, recreation, or education aspects?
√ Is it a Capital Project?
√ Do they have 25% of the total project cost?
√ Have they received funding from the Rural Hall Capital Grant Program in the prior year
of over $1,000?
√ Will the project be done within one year?
√ Is the applicant at a Level A funding level?
(applicants that are at a Level A funding level will receive higher priority for funding.)
Recognition:
When creating the policy, Council expressed a desire for increased recognition for the County when
providing grant funding and determined that the form of recognition will be made during grant approval.
Recognition Examples provided in the policy:
Recommended
Recognition
Recognition Examples
Public Acknowledgement
This could be in the form of a social media post or a press release
√ Photo Opportunity
A photo opportunity could be done in a recorded Council Meeting and then the photo
could be posted on Kneehill County’s social media account or in a press release.
Displaying a Sign at the Project Site (this is done at the applicants cost)
A Customized Recognition
Page 119 of 134
REQUEST FOR DECISION
Page 3 of 3
Version: 2022-02
FINANCIAL & STAFFING IMPLICATIONS:
Budget Overview: Allocation and Remaining Funds
In 2024 Council has budgeted $20,000 for this program to date has allocated $15,000.00 towards this
program.
2024 Budget Allocated in 2024 Remaining Balance
$20,000.00 $15,000.00 $5,000.00
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
N/A
COUNCIL OPTIONS:
1. Approve the Swalwell request of $2,250.00 and provide the remainder of the funding to the
Wimborne Hall.
2. Approve the Swalwell request of $2,250.00 only and transfer the remaining funds to the
Community Grants to Non-Profit program.
3. Approve both requests to however amount Council wishes with funding to come from other grant
programs.
4. Council defer their decision until they review the Community Grants for Non-Profits
5. Request further information
RECOMMENDED MOTION:
That Council approve the funding in the amount of $2,250.00 to the Swalwell Community Centre, as well
as funding in the amount $2,750.000 to the Wimborne Community Centre with funds to come from the
Rural Hall Capital Grant Policy Program and that a photo opportunity be organized with the applicants.
FOLLOW-UP ACTIONS:
Communicate Council’s decision with the Wimborne & Swalwell Community Centres.
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Page 120 of 134
Page 121 of 134
Page 122 of 134
Page 123 of 134
Page 124 of 134
Page 125 of 134
Page 126 of 134
REQUEST FOR DECISION
Page 1 of 1
Version: 2022-02
Subject: Council & Committee Report
Meeting Date: Tuesday, September 24, 2024
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By: Mike Haugen, CAO
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☐
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL:
The purpose of the Council and Committee Reports is to provide each member with the opportunity to
bring forward any matter of general interest to Council or the County.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Council reports will be included on the agenda when requested by Council and reports may be either in
writing, verbal, or a combination of both.
FINANCIAL & STAFFING IMPLICATIONS:
The recommended motion does not have any financial implication.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
Council & Committee Reports
COUNCIL OPTIONS:
1. That Council accepts the Council and Committee report.
RECOMMENDED MOTION:
That Council accepts for information the Council & Committee Report, as presented.
FOLLOW-UP ACTIONS:
N/A
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Page 127 of 134
Page 128 of 134
Page 129 of 134
Page 130 of 134
Page 131 of 134
REQUEST FOR DECISION
Page 1 of 1
Version: 2022-02
Subject: Council Follow-Up Action List
Meeting Date: Tuesday, September 24, 2024
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By: Mike Haugen, CAO
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL:
To request Council’s acceptance of the Council Follow -Up Action List.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Please find attached the Council Follow-up Action List. The Council Follow-up Action List is a list of items
from Council meetings that require follow-up. This document is regularly reviewed and updated after
each Council meeting.
FINANCIAL & STAFFING IMPLICATIONS:
The recommended motion does not have any financial implications.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
Council Follow-up Action List.
COUNCIL OPTIONS:
1. To receive the report regarding the Council Follow-up Action List for information.
2. Council provide further direction or required changes/amendments.
RECOMMENDED MOTION:
That Council receive for information the Council Follow-up Action List as presented.
FOLLOW-UP ACTIONS:
N/A
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Page 132 of 134
Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status
30-May-23 208/23
Councillor Penner moved that Council authorize the use of
$10,000 from the 2023 Operating Budget – Strategic initiatives
for a regional economic development project at the Three Hills
Airport in partnership with the Town of Three Hills and Prairie
College.Mike Haugen 2024 Q3
Prairie is currently advertising
this position
26-Sep-23
308/23
That Council defer the Grader and Gravel Services Policy #13-2
discussion to a future Committee of the Whole meeting.Mike Ziehr 2024 Q4
Policy #13-2 will be reviewed
concurrently with the
upcoming Policy #13-36 Dirt
Trails review.
13-Feb-24
026/24
That Council direct Administration to request Council
presentations from the NRCB, AUC, and knowledgeable expert on
Alberta electrical grid regarding processes, setbacks, and other
information relevant to municipalities.Mike Haugen/Carolyn Va Q3 2024
Waiting for a response from a
potential speaker (energy)
27-Feb-24
038/24
That Council move to replace the Braconnier Campground Picnic
Shelter in 2025 and for administration to include a detailed
project plan in the 2025 budget for approval. Bringing to 2025 budget Fallon Sherlock Q3 2024
Parks Infrastructure Standard
to be brought for approval in
the fall. Bracconnier structure
replacement project to be
included in 2025 budget.
28-May-24
151/24
That Council approve the expenditure of up to $555,000 from the
Capital Equipment Replacement Reserve to fund the purchase of
a Class 8 Highway Snowplow for delivery in the fall of 2024.Mike Conkin Q3 2024 Truck has been ordered.
28-May-24
155/24
That Council approve the allocation of $5000 in funding to
support the Open Farm Days Cluster event at the Trochu
Arboretum on August 17, 2024 to be funded from the Growing
Kneehill project budget.Q2 2024
In progress. Invoices for
expences are being sent to the
Ag Services Department.
28-May-24 158/24
That Council direct Administration to include the Country Market
in the 2025 budget for Council's consideration.Q4 2024 Bringing to 2025 budget
28-May-24
159/24
That Council direct Administration to conduct outreach, to
potential Country Market vendors in Kneehill County, utilizing
funding not to exceed $4,000.00, currently allocated for the
Country Market in the 2024 budget.
Fallon Sherlock, Wendy
Gerbrant Q4 2024
Project Plan is being developed
and will provide an update on
outcomes.
28-May-24
163/24
That the 2025 Operating and Capital Budgets, the 2026-2028
Operating Forecast, and the 2026-2030 Capital Forecast, be
prepared in accordance with the following principles:Align with
Councils Strategic PlanSustain existing service levelsMaintain
competitive tax ratesReview and recommend adjustments of
service fees and rates as necessaryContinue to implement and
monitor a proactive infrastructure renewal strategyEnhance the
customer experience Q4 2024
Will be incorporated into the
2025 budget
25-Jun-24
190/24
That Council moves that Administration enter into an agreement
with Badlands Motorsports Development Corp. and apply for the
STIP-LMI grant on behalf of BMR for potential funding for the
access road with costs above the normal operating budget to be
borne by the developer.Mike Haugen Q3 2024
There are some background
pieces and details that need to
be finalized prior to creation of
an agreement.
25-Jun-24
191/24
That Council direct Administration to inform the Village of Acme
that Kneehill does not wish to transfer any of its Aqua 7 water
allocation at this time.COMPLETED Mike Haugen Q3 2024
25-Jun-24
196/24
That Council direct Administration to investigate options for
upgrading the water service to the Three Hills Airport.Mike Ziehr Q3 2024
Have met with the applicant
and are currently confirming
volume request.
23-Jul-24
203/24
That Council direct Administration to bring back changes to the
2024 Horseshoe Canyon Master Plan to the August 20, 2024,
Council Meeting.COMPLETED September 1
On the August 20th Agenda
deferred to Sept 10th Agenda
23-Jul-24
206/24
That Council direct Administration to update the 3-Year
Economic Development Plan and bring back to a future
Committee of the Whole meeting.17-Sep
In-progress - presenting on
Sept. 17 to committee of the
whole
23-Jul-24
207 &
208/24
That Council approve first and second reading of Bylaw 1903,
Unsightly Premises.COMPLETED Sept 17
Third reading for Bylaw 1903,
will be placed on the August
20th Agenda
Deferred to the Sept 10th
Agenda
23-Jul-24
212/24
That Council authorize the Reeve and CAO to sign an updated
agreement for the Town of Trochu Senior's Living Complex
reflecting updated dates and interest rate. ;In progress
23-Jul-24
216/24
That Council direct Administration to bring ideas from the
Scholarship Applications to a future Committee of the Whole
meeting.
On the October 15th
Committee of the Whole
Agenda
23-Jul-24 222/24
That Council direct staff to move forward with market
adjustments for applicable staff effective September 1, 2024.
20-Aug-24
225/24
That Council restrict use of the Torrington landfill to Kneehill
County ratepayers or residents, effective January 1, 2025.John McKiernan Q1 2025
Community information will be
developed and advertised well
ahead of Jan 1 2025
20-Aug-24
226/24
That Council direct administration to further investigate the costs
of providing solid waste services within Kneehill County and at
the Torrington site beyond the site's current lifespan. John McKiernan Q4 2024
20-Aug-24
228/24
That Council move a Public Hearing be scheduled for September
10, 2024, at 10:00 a.m., as per section 22 and 230 of the
Municipal Government Act.COMPLETED On the September 10 Agenda
20-Aug-24
230/24
That Council move to schedule the Public Hearing for Bylaw
1907, as per Sections 216.4 & 692 of the Municipal Government
Act, to be held on September 10, 2024, at 11:00 a.m.COMPLETED On the September 10 Agenda
20-Aug-24
234/24
The Council approves reserve contributions related to
investment returns of $695,637 to the Infrastructure reserve,
$500,000 to the Bridges reserve, and $500,000 to the Water
reserve.Marika von Mirbach Complete.
Council Action Items
Page 133 of 134
Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status
Council Action Items
20-Aug-24
234/24
That Council approve Type 6 Bush Buggies for Carbon and Three
Hills at a cost of $390,000 each in the 2025 Budget, with funds to
come from the Capital Equipment Reserve.Marika von Mirbach Complete.
20-Aug-24
235/24
That Council approves a contribution of $433,267 to the Capital
Equipment Plan reserve in relation to the sale of capital
equipment.Marika von Mirbach Complete.
20-Aug-24
236/24
That Council approves reallocating $20,000 of funding related to
the IT Master Plan for security upgrades.Marika von Mirbach
Complete. Project status will
be reported on within
quarterly reports.
20-Aug-24
237/24
The Council approves $55,000 of funding related to 2024 Capital
Equipment Plan Purchases to be reallocated to replace calcium
storage tanks which are reaching the end of their useful life.Marika von Mirbach
Complete. Project status will
be reported on within
quarterly reports.
20-Aug-24
238/24
That Council approves a draw of $100,000 from the Transitional
Funds reserve in relation to the Acme School Gymnasium funding
contribution as referenced in motion 385/23.Marika von Mirbach Complete.
20-Aug-24
239/24
That Council approves a draw of $19,574 from the Building
Capital Replacement reserve to fund expenditures related to the
2022/2023 Ron Gorr Memorial Arena project for which CCBF
grant funding was not approved.Marika von Mirbach Complete.
20-Aug-24 243/24
That Council defer discussion of the Wind Concerns Kneehill
County to the September 10, 2024, Regular Council Meeting.On the Sept 10 Agenda
20-Aug-24
244/24
That Council move second reading of proposed Bylaw 1904 for
the purpose of amending Land Use Bylaw 1808 by redesignating
a portion of SW 26-29-21 W4 Plan 821 0253, Block 1, Lot 1 from
Agriculture District to Recreation District, as amended.COMPLETED
Third reading proposed
for the Sept 10 Council
meeting
10-Sep-24
251/24
That Council direct Administration to bring the proposed Bylaw
1908, Municipal Development Plan, to a future Committee of the
Whole meeting for further discussion.Coming to Oct. 8 Council Meetin
10-Sep-24
254/24
That Council move third reading of proposed Bylaw 1904 for the
purpose of amending Land Use Bylaw 1808 by redesignating a
portion of SW 26-29-21 W4 Plan 821 0253, Block 1, Lot 1 from
Agriculture District to Recreation District. ;COMPLETED
10-Sep-24 255/24
That Council approve third and final reading of Bylaw 1903,
Unsightly Premises.COMPLETED
10-Sep-24 256/24
That Council accepts the Protective Services Report September
2024, as presented.COMPLETED
10-Sep-24 257/24
That Council directs Administration to request a meeting with
RCMP K Division at the RMA Conference.
10-Sep-24 258/24
That Council approves the revisions to Policy 16-7 Acceptable
Methods of Payment as amended.COMPLETED
10-Sep-24 259/24
That Council accepts the report on the 2024 GFOA Distinguished
Budget Presentation Award for information.COMPLETED
10-Sep-24 260/24
That Council Approves the 2024 Horseshoe Canyon Master Plan
as presented.
10-Sep-24
261/24
That Council direct Administration to provide a report on the
process and resources required to develop a land
acknowledgement protocol.
10-Sep-24 262/24
That Council approve, as presented, Policy #1-2, Sponsorship to
Agriculture Non-Profit Organizations.COMPLETED
10-Sep-24 263/24
That Council approve the per capita levy rates listed on the
revised Marigold Library Schedule C, as presented. COMPLETED
10-Sep-24
264/24
That Council approve the proposed 2024 Kneehill Regional FCSS
Agreement and authorize the Reeve and CAO to sign said
agreement.
10-Sep-24
265/24
That Council provide first reading to Bylaw 1908, as presented,
that being a bylaw to establish the composition of Kneehill
County Council; divide Kneehill County into divisions and
establish the boundaries of each division; and determine the title
of the positions of Kneehill Countys Chief Elected Officials and
Councillors.
Second and Third reading on
the December 10th, 2024
Agenda
10-Sep-24
266/24
That Council direct Administration to provide Letters of Support
for the Southern Alberta Energy from Waste Associations ACP
and CIP applications.COMPLETED
10-Sep-24
267/24
That Council direct administration to send a response letter to
Minister Neudorf and Premier Smith, and the other Ministers
that were originally cc'd on the previous letter, regarding
concerns on renewable energy development.
10-Sep-24 268/24
That Council accept the County-Developer Report for
information, as presented.COMPLETED
10-Sep-24
269/24
That Council receive for information the Workforce Development
Strategy Project Report, presented by Community Futures
Wildrose.COMPLETED
10-Sep-24
270/271/24
That Council move second and third reading of proposed Bylaw
1907 for the purpose of amending Land Use Bylaw 1808 by
redesignating 1,224m2 on a portion of SE 18-30-24 W4 from
Direct Control 5 District, back to Agriculture District.COMPLETED
10-Sep-24
272/24
That Council agrees to enter into a Tax Deferral Payment
Agreement with Pine Cliff Energy Ltd. to pay 2024 taxes over a 6-
month payment plan from October 2024 to March 2025, with no
penalties to be assessed.COMPLETED
10-Sep-24 277/24
That Council authorize the Reeve to proceed with personnel
issue as discussed.
Page 134 of 134