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HomeMy WebLinkAboutPost-Meeting Agenda Package - CM_Sep24_2024COUNCIL MEETING POST-MEETING AGENDA Tuesday, September 24, 2024, 8:30 a.m. 1600 2nd Street NE Three Hills, AB T0M 2A0 https://www.youtube.com/@kneehillcounty48 Pages 1.Call Meeting to Order 1.1 Agenda 1.1.1 Additions to the Agenda 1.1.2 Adoption of the Agenda 2.Approval of Minutes 2.1 Regular Council Meeting Minutes of September 10, 2024 3 3.Appointments 3.1 Wimborne Community Centre 14 Time: 10:00 a.m. Presenter: Dorothy Weimer 4.Infrastructure- Roads/Bridges/Water/Wastewater/Environment 4.1 Hamlet of Huxley Wastewater 20 4.2 Policy Review 13-29 Texas Gates 25 5.Community Services 5.1 Planning No Report 5.2 Agricultural Service Board & Parks No Report 5.3 Protective Services No Report 5.4 Economic Development No Report 6.Corporate Services 6.1 2024 Annual Tax Cancellations 32 6.2 2025 Capital Equipment Plan 35 7.Legislative Services 7.1 Policy #11-2, Letter of Support 103 7.2 Policy #11-22, Flag Protocol at Kneehill County Administrative Office 107 7.3 Policy #11-4, Meetings in County Office 115 8.Disposition of Delegation & Public Hearing Business 8.1 Wimborne Community Hall Request & the 2024 Rural Community Hall Capital 118 Grant Program 9.Council and Committee Reports 127 9.1 Division 7 Report 128 9.2 Division 5 Report 9.3 Division 1 Report 10.Council Follow-Up Action List 132 11.Closed Session 11.1 Intergovernmental Relations (FOIP-Section 21) 11.2 Third Party Business (FOIP- Section 16) 11.3 Confidential Evaluations (FOIP- Section 19) 12.Motions from Closed Session 13.Adjourn Page 2 of 134 __________Initials 1 Kneehill County Regular Meeting of Council Minutes September 10, 2024, 8:30 a.m. 1600 2nd Street NE Three Hills, AB T0M 2A0 Council Present: Faye McGhee, Councillor Debbie Penner, Councillor Jerry Wittstock, Deputy Reeve Carrie Fobes, Councillor Laura Lee Machell-Cunningham, Councillor Wade Christie, Councillor Kenneth King, Reeve Staff Present: Mike Haugen, Chief Administrative Officer Mike Ziehr, Director of Infrastructure Kevin Gannon, Director of Community Services Theresa Cochran, Director of Corporate Services Debra Grosfield, Manager of Protective Services Barb Hazelton, Manager of Planning and Development Will Nyman, Manager of Customer Experience, Risk, and Technology Deanna Keiver, Planning and Development Officer Fallon Sherlock, Manager of Parks and Agricultural Services Ushba Khalid, Municipal Intern Wendy Gerbrandt, Economic Development Manager Rajeana Nyman, Property Tax and Utilities Administrator Carolyn Van der Kuil, Legislative Services Manager _____________________________________________________________________ 1. Call Meeting to Order Reeve King called the meeting to order at 8:30 a.m. 1.1 Agenda 1.1.1 Additions to the Agenda Additions under Council & Committee Reports 9.1 Division 5 Report 9.2 Division 1 Report 9.3 Division 7 Report 9.4 Community Futures Wildrose Page 3 of 134 September 10, 2024 __________Initials 2 1.1.2 Adoption of the Agenda Resolution: 245/24 Moved by: Councillor Christie That Council approve the agenda as amended. CARRIED UNANIMOUSLY 2. Approval of Minutes 2.1 Regular Council Meeting Minutes of August 20, 2024 Resolution: 246/24 Moved by: Councillor McGhee That Council approves the adoption of the minutes of the August 20, 2024, Regular Meeting of Council, as presented. CARRIED UNANIMOUSLY 3. Appointments 3.1 Delegation: Community Futures Wildrose Chantale Sangster, Community Futures Wildrose, Executive Director, presented to Council highlights from the Workforce Development Strategy Project. 5. Community Services 5.1 Planning 5.1.1 Bylaw 1905 Draft Municipal Development Plan The Chair called for a recess at 9:52 a.m. and called the meeting back to order at 10:00 a.m. with all previously mentioned members present. The Chair deferred this item until later in the meeting, in order to accommodate the scheduled Public Hearing, which was set for 10:00 a.m. 3. Appointments 3.2 Public Hearing- Bylaw 1906 - Road Closure – Railway Ave within Ex-Hamlet of Allingham Resolution: 247/24 Moved by: Deputy Reeve Wittstock That the Public Hearing for Bylaw 1906 be opened at 10:00 a.m. CARRIED UNANIMOUSLY Person(s) who presented: Deanna Keiver, Planning and Development Officer Person(s) who spoke: No one came forward to speak Page 4 of 134 September 10, 2024 __________Initials 3 Resolution: 248/24 Moved by: Councillor Fobes That the Public Hearing for Bylaw 1906 be closed at 10:14 a.m. CARRIED UNANIMOUSLY 5. Community Services 5.1 Planning 5.1.2 Bylaw 1905 Draft Municipal Development Plan Cont'd The Chair called for a recess at 10:54 a.m. and called the meeting back to order at 11:00 a.m. with all previously mentioned members present. The Chair deferred this item until later in the meeting, in order to accommodate the scheduled Public Hearing, which was set for 11:00 a.m. 3. Appointments 3.3 Public Hearing- Bylaw 1907 - Redesignation from Direct Control District 5 to Agriculture District Resolution: 249/24 Moved by: Deputy Reeve Wittstock That the Public Hearing for Bylaw 1907 be opened at 11:00 a.m. CARRIED UNANIMOUSLY Person(s) who presented: Deanna Keiver, Planning and Development Officer Person(s) who spoke: No one came forward to speak Resolution: 250/24 Moved by: Councillor Christie That the Public Hearing for Bylaw 1907 be closed at 11:06 a.m. CARRIED UNANIMOUSLY Page 5 of 134 September 10, 2024 __________Initials 4 5. Community Services 5.1 Planning 5.1.3 Bylaw 1905 Draft Municipal Development Plan Cont'd Resolution: 251/24 Moved by: Councillor McGhee That Council direct Administration to bring the proposed Bylaw 1908, Municipal Development Plan, to a future Committee of the Whole meeting for further discussion. CARRIED UNANIMOUSLY Resolution: 252/24 Moved by: Councillor Fobes That this meeting goes into closed session at 11:17 a.m. for the following reason.  Intergovernmental Relations (FOIP-Section 21) CARRIED UNANIMOUSLY Resolution: 253/24 Moved by: Councillor Fobes That Council return to open meeting at 11:33 a.m. CARRIED UNANIMOUSLY 11:33 a.m. - meeting recessed to allow return of public. 11:34 a.m. - meeting resumed. 5.1.4 Bylaw 1904 Redesignation - Agriculture to Recreation – Third Reading Resolution: 254/24 Moved by: Councillor Penner That Council move third reading of proposed Bylaw 1904 for the purpose of amending Land Use Bylaw 1808 by redesignating a portion of SW 26-29-21 W4 Plan 821 0253, Block 1, Lot 1 from Agriculture District to Recreation District. CARRIED Page 6 of 134 September 10, 2024 __________Initials 5 5.3 Protective Services 5.3.1 Bylaw 1903, Unsightly Premises Bylaw Councillor Fobes returned to the meeting at 1:25 p.m. Resolution: 255/24 Moved by: Councillor Christie That Council approve third and final reading of Bylaw 1903, Unsightly Premises. CARRIED 5.3.2 Protective Services Report September 2024 Resolution: 256/24 Moved by: Councillor McGhee That Council accepts the Protective Services Report September 2024, as presented. CARRIED UNANIMOUSLY Resolution: 257/24 Moved by: Councillor Fobes That Council directs Administration to request a meeting with RCMP K Division at the RMA Conference. CARRIED UNANIMOUSLY The Chair called for a recess at 12:15 p.m. and called the meeting back to order at 1:00 p.m. with all previously mentioned members present, except for Councillor Fobes. 3. Appointments 3.4 Pine Cliff Energy Ltd. Delegation Councillor Fobes excused herself from the discussion due to pecuniary interest. Austin Nieuwdorp, Terry McNeill, and Shaun Ferguson, representing Pine Cliff Energy Ltd., appeared before the Council to request a payment plan for their 2024 property taxes. They proposed splitting the total amount into six equal, penalty-free monthly payments, with full payment completed by March 31, 2025. Their request does not seek a reduction in the taxes owed, but rather a short- term deferral to help manage cash flow through the fourth quarter of 2024. Page 7 of 134 September 10, 2024 __________Initials 6 6. Corporate Services 6.1 Policy #16-7, Acceptable Methods of Payment Policy Resolution: 258/24 Moved by: Councillor McGhee That Council approves the revisions to Policy 16-7 Acceptable Methods of Payment as amended. CARRIED 6.2 GFOA Distinguished Budget Presentation Award Resolution: 259/24 Moved by: Councillor Cunningham That Council accepts the report on the 2024 GFOA Distinguished Budget Presentation Award for information. CARRIED UNANIMOUSLY 5. Community Services 5.2 Agricultural Service Board & Parks 5.2.1 2024 Horseshoe Canyon Master Plan Resolution: 260/24 Moved by: Councillor Fobes That Council approves the 2024 Horseshoe Canyon Master Plan as presented. CARRIED UNANIMOUSLY Resolution: 261/24 Moved by: Councillor McGhee That Council direct Administration to provide a report on the process and resources required to develop a land acknowledgement protocol. CARRIED UNANIMOUSLY 5.2.2 Policy #1-2, Sponsorship to Agriculture Non-Profit Policy Resolution: 262/24 Moved by: Councillor Christie That Council approve, as presented, Policy #1-2, Sponsorship to Agriculture Non-Profit Organizations. CARRIED UNANIMOUSLY Page 8 of 134 September 10, 2024 __________Initials 7 7. Legislative Services 7.1 Marigold Library Schedule “C” Resolution: 263/24 Moved by: Councillor Cunningham That Council approve the per capita levy rates listed on the revised Marigold Library Schedule “C”, as presented. CARRIED UNANIMOUSLY 7.2 Kneehill Regional Family and Community Support Services Agreement The Chair called for a recess at 2:15 p.m. and called the meeting back to order at 2:25 p.m. with all previously mentioned members present. Resolution: 264/24 Moved by: Deputy Reeve Wittstock That Council approve the proposed 2024 Kneehill Regional FCSS Agreement and authorize the Reeve and CAO to sign said agreement. CARRIED 7.3 Bylaw 1908, Electoral Boundaries and Council Composition Resolution: 265/24 Moved by: Councillor Penner That Council provide first reading to Bylaw 1908, as presented, that being a bylaw to establish the composition of Kneehill County Council; divide Kneehill County into divisions and establish the boundaries of each division; and determine the title of the positions of Kneehill County’s Chief Elected Officials and Councillors. CARRIED 7.4 Southern Alberta Energy from Waste Association – Letters of Support Resolution: 266/24 Moved by: Deputy Reeve Wittstock That Council direct Administration to provide Letters of Support for the Southern Alberta Energy from Waste Association’s ACP and CIP applications. CARRIED UNANIMOUSLY Page 9 of 134 September 10, 2024 __________Initials 8 7.5 Wind Concerns Kneehill County Questions Council addressed the questions raised by the Wind Concerns Kneehill County group and provided responses, which will be communicated to the group by Administration. 7.6 Minister Neudorf Response re Renewable Energy Letter Resolution: 267/24 Moved by: Councillor McGhee That Council direct Administration to send a response letter to Minister Neudorf and Premier Smith, and the other Ministers that were originally cc'd on the previous letter, regarding concerns on renewable energy development. CARRIED UNANIMOUSLY 7.7 County – Developer Meetings Resolution: 268/24 Moved by: Deputy Reeve Wittstock That Council accept the County-Developer Report for information, as presented. CARRIED UNANIMOUSLY 8. Disposition of Delegation & Public Hearing Business 8.1 Community Futures Wildrose Delegation The Chair called for a recess at 4:33 p.m. and called the meeting back to order at 4:40 p.m. with all previously mentioned members present. Resolution: 269/24 Moved by: Councillor Christie That Council receive for information the Workforce Development Strategy Project Report, presented by Community Futures Wildrose. CARRIED UNANIMOUSLY 8.2 Bylaw 1907 Redesignation – Direct Control 5 to Agriculture Resolution: 270/24 Moved by: Deputy Reeve Wittstock That Council move second reading of proposed Bylaw 1907 for the purpose of amending Land Use Bylaw 1808 by redesignating 1,224m2 on a portion of SE 18- 30-24 W4 from Direct Control 5 District, back to Agriculture District. CARRIED UNANIMOUSLY Page 10 of 134 September 10, 2024 __________Initials 9 Resolution: 271/24 Moved by: Councillor McGhee That Council provide third and final reading to proposed Bylaw 1907, for the purpose of amending Land Use Bylaw 1808 by redesignating 1,224m2 on a portion of SE 18-30-24 W4 from Direct Control 5 District, back to Agriculture District. CARRIED UNANIMOUSLY 8.3 2024 Property Tax Payment Plan Request from Pine Cliff Energy Councillor Fobes excused herself from the discussion due to pecuniary interest. Resolution: 272/24 Moved by: Councillor Christie That Council agrees to enter into a Tax Deferral Payment Agreement with Pine Cliff Energy Ltd. to pay 2024 taxes over a 6-month payment plan from October 2024 to March 2025, with no penalties to be assessed. CARRIED UNANIMOUSLY Councillor Fobes excused herself from the vote. 9. Council and Committee Reports Resolution: 273/24 Moved by: Councillor Fobes That Council receive for information the reports that were presented and defer the remainder of the items to the next Council meeting. CARRIED UNANIMOUSLY 9.1 Division 5 Report Councillor Cunningham provided an update on the Victim Services Program and will defer the rest of her items to the next Council Meeting. 9.2 Division 1 Report Agenda Item Deferred to Next Council Meeting. 9.3 Division 7 Report Agenda Item Deferred to Next Council Meeting. 9.4 Community Futures Wildrose Councillor Christie provided an update on the Capacity Building Entrepreneurship Mentor Program. Page 11 of 134 September 10, 2024 __________Initials 10 10. Council Follow-Up Action List Resolution: 274/24 Moved by: Deputy Reeve Wittstock That Council receive for information the Council Follow-Up Action List as presented. CARRIED UNANIMOUSLY 11. Closed Session Resolution: 275/24 Moved by: Councillor McGhee That this meeting goes into closed session at 4:57 p.m. for the following reason(s): Confidential Evaluation (FOIP-Section 19) Personnel FOIP (Section 17) Intergovernmental Relations (FOIP-Section 21) Disclosure Harmful to Personal Privacy (FOIP- Section 17) CARRIED UNANIMOUSLY Resolution: 276/24 Moved by: Councillor McGhee That Council return to open meeting at 6:12 p.m. CARRIED UNANIMOUSLY 6:12 p.m. - meeting recessed to allow return of public. 6:14 p.m. - meeting resumed. 12. Motions from Closed Session Resolution: 277/24 Moved by: Councillor McGhee That Council authorize the Reeve to proceed with personnel issue as discussed. CARRIED UNANIMOUSLY Page 12 of 134 September 10, 2024 __________Initials 11 13. Adjourn The meeting adjourned at 6:15 p.m. Kenneth King, Reeve Mike Haugen, CAO Page 13 of 134 APPOINTMENTS Page 1 of 1 Version: 2022-02 Subject: Wimborne Community Centre Meeting Date: Tuesday, September 24, 2024 STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service ATTACHMENTS: Wimborne Community Centre Delegation Form The Wimborne Community Centre is scheduled to present to Council at today’s meeting at 10:00 a.m. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 14 of 134 Delegation Request Form Please submit completed form to carolyn.vanderkuil@kneehillcounty.com This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of this information, please contact the FOIP Coordinator at 403-443-5541. Regular Council Meeting Date & Time: GUIDELINES • Presentations are not to exceed 15 minutes, including questions, unless permitted by Council. • The Delegation Request Form and related documents will become part of the public record and will be released/published in the agenda and minutes and will be made available to the pubic in a variety of methods. • Persons interested in requesting a presentation to Kneehill County Council must supply all pertinent information including handouts, PowerPoint Presentations no later than 4:00 p.m. on the Wednesday prior to the scheduled Tuesday meeting. If your material is not published in the agenda, bring ten (10) copies with you to the meeting. Note: distributed documents will become part of the public record. • The County’s Council meetings are video recorded and live-streamed on the County’s website. Please submit completed form to carolyn.vanderkuil@kneehillcounty.com PRESENTER DETAILS Name: (Person Making presentation) Company or Group Represented: MEETING DETAILS Please Note: Regular Council Meetings are held the second and fourth Tuesday of every month unless otherwise posted. Please see Kneehill County Website or contact Administration for more information. September 24, 2024 @ 10:00 a.m. Dorothy Weimer Wimborne Community Centre Society Page 15 of 134 Delegation Request Form Please submit completed form to carolyn.vanderkuil@kneehillcounty.com This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of this information, please contact the FOIP Coordinator at 403-443-5541. PRESENTATION TOPIC Will the presentation require PowerPoint facilities? Yes  No  The topic of the discussion is (be specific, provide details, and attach additional information, if required so that all necessary details may be considered.): PURPOSE OF PRESENTATION ☐ Information Only ☐ Request Action/Support ☐ Request Funds ☐ Other Desired Resolution (What is the decision you are asking to make?) • Have you included all attachments? • Does your summary contain all pertinent information? • Have you provided enough information to enable Council to make an informed decision? • Have you reviewed your presentation to ensure that it will fit within the specified timelines? It is our understanding that there is $5000 still available in the Rural Hall Capital grant fund for this year. We are very appreciative of the $15,000 that you gave us for the upstairs renovations of the Wimborne Community Centre. At the time of our application we did not want to be greedy and ask for the entire annual budget amount of this grant knowing that there are 9 community centres in the county. Our upstairs renovations cost us $29,106 and we donated 1400 hours of labour. We have plans for 2 more phases of renovations in our community centre. We need to install acoustic tiles upstairs and we plan on enlarging and improving the coffee room downstairs which the public use 6 days a week. The Society feel that both of these proposed improvements are necessary to serve the public as best as we are able. We have applied for a Community Facility Enhancement program grant to assist with the acoustic tile and possible sound boards needed upstairs, this being a 50/50 matching grant. We have also applied for a New Horizons for Seniors grant to assist with the renovations to the coffee room and fitness centre. We are very fortunate to have a strong base of skilled volunteers willing to donate time to these renovations through out the winter but our funds are limited. We would greatly appreciate the $5000 remaining in this years Rural Hall Capital Grant fund to put towards the cost of the 2024 upstairs renovations thus putting an additional $5000 towards our future renovation plans. Thank you for your consideration, The Wimborne Community Centre Society request the remaining $5000 in this year's Rural Hall Capital Grant fund. 4 Page 16 of 134 Wimborne Community Hall Page 17 of 134 Page 18 of 134 Page 19 of 134 REQUEST FOR DECISION Page 1 of 5 Version: 2022-02 Subject: Hamlet of Huxley Wastewater Meeting Date: Tuesday, September 24, 2024 Prepared By: John McKiernan, Manager of Utilities Presented By: John McKiernan, Manager of Utilities STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☒ ☐ ☒ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: MPE completed a study on the Huxley Wastewater system in March 2024. Using modeling and available information, the study made some recommendations to improve the current system's operation . Kneehill County presented the study findings at a community engagement session held June 26 th in Huxley. Administration developed and distributed a questionnaire to the residents of Huxley to obtain feedback on some of the issues presented in the study, such as septic tank condition, septic pump information, backflow prevention, and the probability of Kneehill County coordinating a program to regularly empty septic tanks. The questionnaires were hand-delivered to the residents of Huxley. There was an option to return the questionnaire in a prepaid envelope, electronically through a QR code, as well as dropping off the questionnaire at the administration building. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: 43 questionnaires delivered 15 questionnaires received (35%) – 12 by mail, 3 electronically Question #1: 15 responses Are you in favour of Kneehill County coordinating with a contractor to have your septic tank emptied? 8 – yes 4 – no 2 – did not respond 1 – was ok with either yes or no Comments: - Don’t really care, this is not the solution - How often will it be cleaned - We empty our tank once per year - I’d like to see the contract be given to different businesses every few years so one com pany doesn’t get all the business. Page 20 of 134 REQUEST FOR DECISION Page 2 of 5 Version: 2022-02 Question #2: 13 responses What year was your septic tank installed, or the approximate age of the septic tank? 1983 1970’s or early 1980’s 2001 Not sure (before 1997) 2004 2002 40 years 2010 2018 2020 Don’t know 2011 Don’t know Question #3: 13 responses Where is your septic tank located? Backyard West side of house, ½ way down lot Front yard West side of house Front lawn Beside of house At front East side of house Front yard Front yard West side of house West side of house Beside the house Question #4: 12 responses Is the septic tank accessed from the rear of the house, front of the house or another way? Rear of house Accessed from the front Front Front Front West side of house Rear of the house Front of the house Front street access Front Front Front Access Question #5: 7 responses What capacity/size is your septic tank? Fiberglass Ball – 700-800 gal Holding tank – 675 gal/ Septic chamber 290 gal 1100 gallon 1000 gallon fiberglass tank 770 + 370 gallons 300 1000 Question #6: 14 responses Are there any concerns of damage to the septic tank? (ie: cracked or missing lid) None that we know of No No No No None that we are aware of No Tank is old but serving its purpose Missing original lid Centre wall deteriorating Slightly broken wall No No, new 2020 None Page 21 of 134 REQUEST FOR DECISION Page 3 of 5 Version: 2022-02 Question #7: 13 responses What year was the septic tank pump installed, or the approximate age of the pump? 7 or 8 years 4 years old 5 years ago 2 years ago 2018 2022 Don’t know new pump this spring 2.5 years ago 2022 6 years ago 2020 Not over 12 years Question #8: 13 responses What size of septic tank pump is in use? (ie: 0.5hp) ½ hp unknown .5 hp .5 hp .5 hp unknown .5 hp .3-.5 hp .5 hp .5 hp ½ hp unknown Unknown Question #9: 15 responses Is a backflow device in use and in working order? Not in main sewer line from house Yes No Yes (new 2022) Downstream from pump Yes Don’t know Yes Yes Yes Yes Yes Unknown Yes Question #10: 13 responses Has your sewer backed up into your home in the past? Provide details No Not sewer, but we had ground water come up through the floor drain Yes, Pump quit working No No No, we have a high level alarm No Not into the house since I put the pump out into the tank and the backflow No No No No No Question #11: 13 responses Does your home have a sump pump? Is the sump pump directly connected to the septic system? Page 22 of 134 REQUEST FOR DECISION Page 4 of 5 Version: 2022-02 Has sump pump, not directly connected to septic tank Yes and Yes Yes, it is not connected to septic No No No Yes, Not connected to the septic tank system The sump hole is where the washer empties into so yes it goes into the septic system Yes, Yes Yes, not connected Yes, Not connected to the septic system Yes, Probably/don’t know No The information provided through this questionnaire was informative , even though the response rate was a little low. The septic pumps appear to be uniformly sized at 0.5 hp, which is the size recommended in the study. Some septic tanks may need some maintenance attention, and access to them seems straightforward without many impediments. There are minimal concerns about sewer back-ups, and primarily, all residents have a backflow device in place. The response regarding Kneehill County coordinating with a contractor to empt y septic tanks wasn’t overwhelming, but it did form a majority of the responses received. Along with the initial community meeting and this questionnaire, it would be prudent for Kneehill County to look into having this service offered to the residents of Huxley. Septic Tank Emptying Program: - Approximate cost $200. (this will be finalized when a contractor is chosen through the RFP process) - Cost of service will be borne by the residents of Huxley and will be evenly divided on the utility bills. This is anticipated to be approximately $20 bi-monthly. - Available to all utility account holders within the Hamlet of Huxley (Including Community Hall, ball diamond, etc) - Individual tanks to be emptied every 2 years - 1st year North side of Main street and all houses N orth - 2nd year South side of Main street and all houses South - Contractor will be offered to dispose of sewage at the Torrington Lagoon - Any additional septic tank servicing will be outside of this service and must be completed by the homeowner. FINANCIAL & STAFFING IMPLICATIONS: There will be some internal staff time to set up RFP for the septic tank service and the coordination of the program There will be some internal staff time for the communications to the residents of the Hamlet The cost of the program will be borne by the residents of the Hamlet through Utility billing RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Page 23 of 134 REQUEST FOR DECISION Page 5 of 5 Version: 2022-02 ATTACHMENTS: COUNCIL OPTIONS: 1. Direct administration to coordinate a new service level within the Hamlet of Huxley involving the emptying septic tanks once every two years beginning in the year 2025. 2. Receive as information. RECOMMENDED MOTION: That Council directs Administration to initiate a new service level within the Hamlet of Huxley involving coordinating the pumping of private septic tanks once every two years, to be completed at a cost recovery model, and commencing in the year 2025. FOLLOW-UP ACTIONS: Administration will develop the program accordingly. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 24 of 134 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Policy Review 13-29 Texas Gates Meeting Date: Tuesday, September 24, 2024 Prepared By: Mike Conkin, Project Construction Presented By: Mike Conkin, Project Construction STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☒ ☐ ☒ ☒ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- 13-29 Texas Gates BACKGROUND/PROPOSAL: Kneehill County policies are presented for review every four years (at a minimum). This review by Council ensures the policies will remain current and allows for any modifications based on changing legislative requirements. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The attached policy is presented with the recommended revisions. The revisions presented include key points such as:  Removal of the need for a Bylaw to be passed  Removal of Kneehill County standards for construction  Addition of entering a written agreement with the County through the Texas Gate application form  All Texas Gates shall follow CB6 Highway standards for livestock guards The Municipal Government Act states that a municipality has the direct control and management of all roads within the municipality. That gives Kneehill County the authority to create policies regarding the County’s road network. The current Texas Gate Policy 13-29 states that a bylaw must be in place for each Texas gate approval. This is an obsolete requirement under the MGA, and administration is recommending the removal of the need for these bylaws to be created. Utilizing Alberta Highway standards for Texas gates brings several benefits, including enhanced safety and durability. These standards ensure that the gates are designed to withstand the rigors of heavy traffic and extreme weather conditions, thereby reducing the need f or frequent maintenance and repairs. Additionally, adopting these standards promotes consistency across infrastructure, facilitating easier access for vehicles and contributing to safer and more reliable roadways for all users. Page 25 of 134 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 FINANCIAL & STAFFING IMPLICATIONS: N/A RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Policy 13-29 (Redline version with proposed changes) Policy 13-29 (Final blackline version) COUNCIL OPTIONS: RECOMMENDED MOTION: That Council approve Policy 13-29 as presented. FOLLOW-UP ACTIONS: APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 26 of 134 POLICY Section Policy No. Page Transportation [Comments] 1 of 2 Policy Title Date: Motion No. Texas Gates [Keywords] [Category] Purpose: To establish a policy for the provision of Texas Gates Policy Guidelines: This policy was adopted by Council because the new Municipal Government Act does not provide for texas gates as did the old Municipal Government Act. Policy Procedure: 1. To apply ONLY to non-through, un-maintained road allowances . 2. The requestor of the texas gate shall provide the municipality with a diagram indicating the proposed location of the said texas gate. 3. A written agreement must be entered into with the Municipality of Kneehill County through the Texas gate application form. 4. All gates shall follow CB6 Highway Standard plates-Active https://www.alberta.ca/cb-6-highway-standard-plates-active 2.13 drawings - Livestock guards 2.12.M11 https://www.alberta.ca/system/files/trans-dwg-cb6-2-13m11rev2.pdf Page 27 of 134 POLICY Section Policy No. Page Transportation [Comments] 2 of 2 Policy Title Date: Motion No. Policy Name [Keywords] [Category] Ken King, Reeve Mike Haugen, CAO Approved: [Keywords] [Category] Approved: April 25, 2002 Approved: April 12, 2005 175/05 Approved: April 25, 2024 Review Date: April 25, 2028 Page 28 of 134 POLICY Section Policy No. Page Transportation [Comments] 1 of 1 Policy Title Date: Motion No. Texas Gate(s) [Keywords] [Category] Purpose: To establish a policy for the provision of Texas Gate Policy Guidelines: This policy will guide applicants through the process and standards for approving and installing Texas Gates with Kneehill County. Policy Procedure: 1. To apply ONLY to dirt trails and un-maintained road allowances. 2. A written agreement must be established with Kneehill County by completing the Texas Gate Application Form. 3. All gates shall follow CB6 Highway Standard Plates-Active, 2.13, Drawings-Livestock Guards; 2.13.M11, Livestock Guard Standard Highway type. https://www.alberta.ca/system/files/trans-dwg-cb6-2- 13m11rev2.pdf Kenneth King, Reeve Mike Haugen, CAO Approved: [Keywords] [Category] Approved: April 25, 2002 Approved: April 12, 2005 175/05 Approved: September 24, 2024 Review Date: September 24, 2028 Page 29 of 134 APPLICATION FORM FOR: Texas Gate Application Date: Construction Date: Applicant Name: Phone Number: (The applicant) Email: TERMS & CONDITIONS 1. The Texas Gate shall be constructed in accordance with Policy 13-29 2. The Texas Gate must have a 20meter setback from the nearest intersecting Township/Range Road 3. That Kneehill County be absolved of any and all legal liability in connection with the inst allation or use of the Texas Gate. 4. That the applicant shall be responsible for the cost and removal of dirt, gravel, snow, or any other material that settles beneath the Texas Gate. 5. That the applicant carry liability insurance as follows: a. Comprehensive General Liability Insurance with insurable limits of no less than two million ($2,000,000) for each incident or occurrence. b. Such insurance shall name Kneehill County as the insured part and shall contain a Waiver of Subrogation against Kneehill County c. The applicant shall provide proof of such insurance to the satisfaction of Kneehill County upon demand. 6. That the applicant agrees to remove the Texas Gate, either temporarily or permanently, at their expense whenever Kneehill County deems. 7. That the applicant shall be responsible for the removal, or the cost of removal, of the Texas Gate, all association fencing or structures, and for the repair of the road after removal of the Texas Gate. 8. The Texas Gate shall be constructed at no cost to Kneehill County. 9. The grantee shall indemnify and save harmless Kneehill County from and against all loss, costs, charges, damages and expenses which Kneehill County may suffer or sustain as a result of the construction of the Texas Gate. Kneehill County herby grants approval to construct a Texas Gate from the location indicated above onto a public roadway (Excluding Primary Highways) in accordance with the Terms & Conditions specified above which form part of this approval. Date of Approval: __________________________ Approving Authority: ______________________________ (Signature) Approving Authority: ______________________________ (Printed Name) Approving Authority Comments: _______________________________________________________________ NOTE: Texas Gate installation must be completed within one year from date of approval. **PLEASE INCLUDE A SURVEY OR SITE PLAN** Land Location: Lot: ______ Block:______ Plan:____________ Quarter/LSD: _____ Section: _____ TWP: _____ RNG: _____ West of the 4th Meridian Applicant’s Comments: ______________________________________________________________________ _________________________________________________________________________________________ Signed at or near: ____________________ this _______ day of ______________, A.D. __________________ Signature of Landowner/Authorized Agent: _______________________________  Declined, Comments: ___________________________________________________________ Page 30 of 134 Kneehill County * 1600 2nd Street NE * Box 400 Three Hills, AB T0M 2A0 403-443-5541 SITE PLAN (If application is not accompanied with a Survey) 1. Please use the above square to represent the quarter section where the approach is proposed or exists. 2. Measurements must be recorded in either meters or feet. (Other units will not be accepted) 3. Clearly label all roads. 4. Applications which are unsatisfactory will be returned to the applicant for resubmission. Page 31 of 134 REQUEST FOR DECISION Page 1 of 3 Version: 2022-02 Subject: 2024 Annual Tax Cancellations Meeting Date: Tuesday, September 24, 2024 Prepared By: Rajeana Nyman, Property Tax Administrator Presented By: Rajeana Nyman, Property Tax Administrator STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☒ ☒ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite) WHEREAS pursuant to Section 347(1) of the Municipal Government Act” That if council considers it equitable to do so, it may, generally or with respect to a particular taxable property or business, do one or more of the following: a) Cancel or reduce tax arrears b) Cancel or refund all or part of a tax c) Defer the collection of a tax Council Bylaw/Policy (cite) Policy 16-15 Tax Cancellations (see Attachment A) BACKGROUND/PROPOSAL: Gas Co-Ops In June 2016, Council approved Policy #16-15, which directed the cancellation of taxes on Gas Co-ops operating within the borders of Kneehill County. The tax amounts for the Gas Co -Ops are brought forward to Council annually for cancellation. Grants in Place of Taxes Properties belonging to the Government of Alberta are exempt from municipal taxation. To account for this, municipalities are paid a grant in place of taxes (GIPOT) on eligible properties within their boundaries. This is a discretionary grant program and not a tax payment. The County has one (1) property that this applies to – Roll # 30211533000. In October 2019, the province reduced funding for the Grants in Place of Taxes Program and directed municipalities to issue their normal tax bills for such properties. Municipalities would receive reimbursement for 50% of the eligible amount. https://www.alberta.ca/grants-in-place-of-taxes-program. Following this provincial change, the remaining tax bill has been brought forward to council for cancellation annually. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Page 32 of 134 REQUEST FOR DECISION Page 2 of 3 Version: 2022-02 If Council intends to make the Gas Co-op tax cancellation an ongoing practice, Administration can work to establish a bylaw that would see the processing of the annual tax cancellation without requiring the annual approval of Council. FINANCIAL & STAFFING IMPLICATIONS: The total financial impact of the recommended cancellation is $4,182.86. Details relating to the breakdown are noted below. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Attachment A: Policy 16-15 - Tax Cancellations COUNCIL OPTIONS: 1. Approve the cancellation of taxes per Policy 16-15. 2. Approve the cancellation of taxes per the Provincial Directive. 3. Approve the cancellation of taxes per Policy 16-15 and the Provincial Directive. Gas Co-Op Cancellations (Policy 16-15) Roll # Total 31250241500 $303.15 31221141600 $179.52 31220841600 $166.17 30253510100 $260.09 30241931300 $212.59 30212040900 $195.62 29230920610 $784.04 29222241500 $643.93 35240620400 $355.05 34241720510 $175.33 33232920400 $295.26 32272431200 $246.49 Total $3,817.24 Grants In Place of Taxes Cancellation Roll # Total 30211533000 $731.24 50% $365.62 Page 33 of 134 REQUEST FOR DECISION Page 3 of 3 Version: 2022-02 4. Approve the cancellation of taxes per Policy 16-15, the Provincial Directive, and change Policy 16-15 to a Bylaw in the 2025 tax year. 5. Accept for Information. RECOMMENDED MOTION: That Council approve the cancellation of 2024 taxes for Gas Co-ops as per Policy 16-15 That Council approve the cancellation of the portion of the Grants in Place of Taxes Program not paid by the Province for Roll #30211533000. FOLLOW-UP ACTIONS: If approved, Administration will take the necessary steps to cancel the tax amounts for the Gas Co-Ops and for Roll # 30211533000. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 34 of 134 REQUEST FOR DECISION Page 1 of 3 Version: 2022-02 Subject: 2025 Capital Equipment Plan Meeting Date: Tuesday, September 24, 2024 Prepared By: Cody Dale-McNair, Asset Manager Presented By: Cody Dale-McNair, Asset Manager Marika Von Mirbach, Manager of Financial Planning STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☒ ☒ ☐ ☐ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: Following the detailed presentation of the 2025 Capital Equipment Plan (CEP) to the Committee of the Whole (COW) on September 17th 2024, Council has had the opportunity to review the information, ask questions, and consider the proposed strategies and allocations. The presentation covered the categorization of assets into "Profiles," along with explanations of the asset management process , lifecycle planning, budget implications, and contribution strategies. With this context in mind, the next step is for Council to decide on the proposed financial actions required to implement the CEP for 2025. Specifically, this involves approving a draw from the Capital Equipment Plan reserve to fund the necessary purchases. Additionally, Council will need to consider the proposed contributions to the CEP reserve during the 2025 budget deliberations. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: This year, the presentation format was expanded to provide Council with a thorough understanding of the 2025 Capital Equipment Plan, supported by increased staff capacity. Council has already engaged with the Capital Equipment Plan information during the Committee of the Whole meeting on September 17, 2024, where they had the chance to ask questions and discuss the details. The expanded format ensures transparency and enables informed decision-making by presenting a complete picture of the CEP, including its funding strategy, risk assessments, and alignment with strategic goals. At this stage, Council is asked to approve two key m otions. The first motion seeks approval for a draw of $5,120,000 from the Capital Equipment Plan reserve to fund CEP purchases for 2025. This early approval is crucial to expedite procurement, ensuring that assets are acquired and received on schedule to maintain operational efficiency and prevent disruptions. The second motion requests that Council consider contributions of $3,600,000 to the CEP reserve during the 2025 operating budget deliberations. This contribution is vital for sustaining the CEP’s long-term viability and aligning with the lifecycle management strategy. Page 35 of 134 REQUEST FOR DECISION Page 2 of 3 Version: 2022-02 Approving these motions will allow Council to take a proactive approach in managing the County’s capital equipment needs, mitigating risks associated with delayed procurement, warranty ex pirations, and high- usage assets. Council’s decisions will directly support the continued high quality of infrastructure and operational readiness across the County. FINANCIAL & STAFFING IMPLICATIONS: RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: 2025 CEP Presentation COUNCIL OPTIONS: Approve Motions as Presented:  Motion 1: Approve a draw of $5,120,000 from the capital equipment reserve to fund CEP purchases for 2025.  Motion 2: Consider contributions of $3,600,000 to the Capital Equipment Plan reserve during the 2025 operating budget deliberations. Implications: This option allows for the timely procurement of necessary assets, ensuring operational efficiency and adherence to lifecycle management strategies. It supports the CEP's long-term financial sustainability and aligns with strategic goals for infrastructure maintenance. Request Modifications to the Plan:  Direct administration to make specific changes to the CEP or the proposed funding motions before approval. Implications: This option allows for adjustments based on council feedback but will delay procurement and impact the overall timeline for asset acquisition and life cycle management. RECOMMENDED MOTION: 1) That council approve a draw of $5,120,000 from the Capital Equipment Plan reserve to fund CEP purchases for 2025. 2) That Council considers contributions of $3,600,000 to the Capital Equipment Plan reserve during 2025 operating budget deliberations. Page 36 of 134 REQUEST FOR DECISION Page 3 of 3 Version: 2022-02 FOLLOW-UP ACTIONS: APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 37 of 134 1 Agenda •CEP Funding Strategy •Asset Management Framework •Consequence, Condition & Risk •Asset Profiles: Current VS 2025 Changes •Profile Summary •Budget Summary •Annual Contribution Summary 2025 Capital Equipment Plan Page 38 of 134 CEP Funding Strategy 2 Below average year Above average year Average CEP reserve contribution •Establish asset lifecycle replacement schedule •Update replacement costs •Calculate budget estimate per year •Calculate average contribution per year needed to maintain stable funding Page 39 of 134 Procurement Schedule Stabilization 3 •Procurement Schedule Stabilisation •Past 4 years have seen unpredictable delivery times for assets •Early CEP approval allows for more delivery time •Lower risk for warranty expiration, or exceeding set life cycle •Standardise delivery window for assets (graders swap in February) so warranty is less likely to exceed Page 40 of 134 Capital Equipment Plan 2025 Schedule Receive Assets Starting Q1 2025 Purchase Assets Oct - Dec Bids and Tenders Begin Sept 25th Council: Decision Sept 24th COW: Introduction to CEP 2025 Sept 17th 4 Page 41 of 134 Asset Management Framework 5 Page 42 of 134 Asset Management Framework 6 •Asset Management Policy (16-21) – 2025 review. Page 43 of 134 Asset Management Framework 7 •CEP transfer to city wide to utilize city wide reporting •Data consolidation and linking of platforms Page 44 of 134 Asset Management Framework 8 •Met with CEP stakeholders: Transportation Supervisors, Fire chief, Protective Services Manager, Manager of Parks & Ag Services •Consequence of failure •Operational value •General condition •Risk Page 45 of 134 Risk = Condition X Consequence of Failure 9 1 - Very Good 2 - Good 3 - Fair 4 - Poor 5 - Very Poor 5 - significant 5 10 15 20 25 4 - Major 4 8 12 16 20 3 -Moderate 3 6 9 12 15 2- Minor 2 4 6 8 10 1 - Insignificant 2 2 3 4 5 16 – High Risk4 - Major4 - Poor Page 46 of 134 Risk = Condition X Consequence of Failure 10 1 - Very Good 2 - Good 3 - Fair 4 - Poor 5 - Very Poor 5 - significant 5 10 15 20 25 4 - Major 4 8 12 16 20 3 -Moderate 3 6 9 12 15 2- Minor 2 4 6 8 10 1 - Insignificant 2 2 3 4 5 8 – Low Risk4 - Major2 - Good Page 47 of 134 Risk = Condition X Consequence of Failure 11 1 - Very Good 2 - Good 3 - Fair 4 - Poor 5 - Very Poor 5 - significant 5 10 15 20 25 4 - Major 4 8 12 16 20 3 -Moderate 3 6 9 12 15 2- Minor 2 4 6 8 10 1 - Insignificant 2 2 3 4 5 8 – Low Risk2 - Minor4 - Poor Page 48 of 134 Asset Management Process 12 •Lifecycle value realization •Operational decision making •Out of service strategy •Resourcing strategy •Capital investment decision making (CEP) Page 49 of 134 Asset Management Process 13 •Low usage •Mainly used for: Ditch mowing Maintenance •Low usage •Used for: Discing, seeding, loading material, fence deconstruction, pulling wobbly packer 4 – Very Low Risk2 - Minor2 - Good Parks & Agriculture 4 – Very Low Risk2 - Minor2 - Good Page 50 of 134 Asset Management Process 14 •Moderate usage •Used for: Discing, seeding, Loading material, fence deconstruction, pulling wobbly packer, ditch mowing Results •Increased operational value •Increased usage •Increased consequence of failure •Decrease in CEP funding •Net proceeds return to CEP Reserve from sale of Ag Tractor 6 – Low Risk3 - Moderate2 - Good Maintenance / Parks & Ag Page 51 of 134 Focus Areas for 2026 CEP 15 •Strategy & planning •AM policy review •Organization & people •Training CEP managers to assess consequence, condition, value and risk through city wide •Life cycle delivery •Maintenance tracking •Outage management •Resource management Page 52 of 134 16 Agenda •CEP Funding Strategy •Asset Management Framework •Consequence, Condition & Risk •Asset Profiles: Current VS 2025 Changes •Profile Summary •Budget Summary •Annual Contribution Summary 2025 Capital Equipment Plan Page 53 of 134 17 Profiles changes do to 2025 CEP •Light Duty Vehicles •Medium Duty Vehicles •Utility Trailers •Gravel Trailers •Semi Trailers •Fire Medium Duty •Fire Heavy Duty •Light Duty Equipment •Heavy Duty Equipment •Graders Asset Profiles: Current & Proposed Changes Profiles not changed (Not part of presentation) •Attachments •Gravel Pup Trailers •Semi Tractors •Body Jobs •Plow Trucks •Vac Trucks Page 54 of 134 Total Assets 31 Corellian (1), X - Wing (15), Tie Fighter (8), Snow Speeder (4), Imperial Shuttle (3) Total Historical Cost $10,000,000 Total Replacement Cost $30,000,000 Annual Contribution $600,000 Life Cycle 0 - 50 years Variable for leased vehicles 2-4 years Condition Range 0 - 10,000,000,000km Example Current Profile: Space Ships 18 1 15 8 4 3 Page 55 of 134 Replacements 4 X - Wing (4) New Assets 2 Imperial Shuttle (2) Removals 4 Tie Figher (4) Total Assets 29 -2 Total Replacement Cost $25,000,000 -$5,000,000 Annual Contributions $500,000 -$100,000 Life Cycle Change Snow Speeder 50 to 60 years Budget X Wing $800,000 X Wing $800,000 X Wing $800,000 X Wing $800,000 Imperial Shuttle $1,200,000 Imperial Shuttle $1,200,000 Proposed Budget Total $5,600,000 4 -2+2 L-4 L +2 Example Profile Changes: Space Ships 19Page 56 of 134 Replacements 4 X - Wing (4) New Assets 2 Imperial Shuttle (2) Removals 4 Tie Figher (4) Total Assets 29 -2 Total Replacement Cost $25,000,000 -$5,000,000 Annual Contributions $500,000 -$100,000 Life Cycle Change Snow Speeder 50 to 60 years Budget X Wing $800,000 X Wing $800,000 X Wing $800,000 X Wing $800,000 Imperial Shuttle $1,200,000 Imperial Shuttle $1,200,000 Proposed Budget Total $5,600,000 4 -2 1, -4 +2 L Example Profile Changes: Space Ships 20Page 57 of 134 Replacements 4 X - Wing (4) New Assets 2 Imperial Shuttle (2) Removals 4 Tie Figher (4) Total Assets 29 -2 Total Replacement Cost $25,000,000 -$5,000,000 Annual Contributions $500,000 -$100,000 Life Cycle Change Snow Speeder 50 to 60 years Budget X Wing $800,000 X Wing $800,000 X Wing $800,000 X Wing $800,000 Imperial Shuttle $1,200,000 Imperial Shuttle $1,200,000 Proposed Budget Total $5,600,000 4 -2 1, -4 +2 L Example Profile Changes: Space Ships 21Page 58 of 134 Current Profile: Light Duty Vehicles 22 18 10 3 3 Total Assets 34 1/2 Ton Pickup (18), 3/4 Ton Pickup (10), SUV (3), Enforcement SUV (3) Total Historical Cost $1,623,000 Total Replacement Cost $2,416,000 49% Annual Contribution $523,000 Life Cycle 2, 4, & 5 years Variable for leased vehicles 2-4 years Condition Range 0-160,000km Page 59 of 134 Profile Changes: Light Duty Vehicles 23 6 1 Replacements 7 1/2 Ton Rent (3), 1/2 ton (3), 3/4 Ton(1) New Assets 0 Removals 0 Total Assets 34 Total Replacement Cost $2,416,000 Annual Contributions $523,000 Budget 1/2 Ton 1 Year Rental $9,000 1/2 Ton 1 Year Rental $9,000 1/2 Ton 1 Year Rental $9,000 1/2 Ton $84,000 1/2 Ton $84,000 1/2 Ton $84,000 3/4 Ton $84,000 Proposed Budget Total $363,000 Page 60 of 134 Profile Change: ½ Ton Rentals 24 1 Year Cost 3 Rentals 3 Purchased Difference Rental/ Depreciation $23,250 $25,200 -$1,950 Maintenance $600 $4,500 -$3,900 Total $23,850 $29,700 -$5,850 3 •Consideration & Impacts •Reduced Maintenance Risk •3 Less Assets to Maintain •Tires, preventive maintenance, major failures are all rental company's risk. •Trade Ag rentals for Supervisor Trucks •15,000 km less ware & tare per truck per year. (45,000km Total per year) •Operational Flexibility •CEP funding Reduction (after 1 year trial) •Increase to Operational Budget Page 61 of 134 Current Profile: Medium Duty Vehicles 25 1 1 4 3 Total Assets 9 Welding Truck (1), Sign Truck (1), Flat Bed (4), Dump Box (3) Total Historical Cost $420,000 Total Replacement Cost $1,222,000 191% Annual Contribution $131,000 Life Cycle 10 years Condition Range 0-10 years Page 62 of 134 Profile Changes: Medium Duty Vehicles 26 1* 1 1* Replacements 3 Sign Truck (1), Flat Bed* (1), Dump Box (1)* New Assets 0 Removals 0 Total Assets 9 Difference (Current - Proposed) Total Replacement Cost $1,222,000 Annual Contributions $131,000 Budget Dump Box* (Repurpose Existing Asset)$8,000 Flat Bed* (3 years early)$136,000 Sign Truck $165,000 Proposed Budget Total $309,000 Page 63 of 134 Medium Duty Vehicle: Flat Deck Conversion 27 Flat Bed 1 Ton (3 years early replacement) •Underpowered •Risk of exceeding weight •Condition Rating 75/ 100 –Good •Will be repurposed as dump box truck •Replacement purchased Dump Box 1 Ton (End of Useful Life) •Vehicle Condition Rating –Fair •Dump box + hydraulics Condition rating -Good Page 64 of 134 Current Profile: Utility Trailers 28 2 7 1 2Total Assets 14 Utility Enclosed (2),Utility Dump (2), Utility Flat Deck (7) Tilt Deck (2), Flat Deck Goose (1) Total Historical Cost $195,000 Total Replacement Cost $373,000 91% Annual Contribution $25,000 Life Cycle 10 years Condition Range 0-10 years 2 Page 65 of 134 Profile Changes: Utility Trailers 29 Replacements 1 Utility Flat Deck (1) New Assets 0 Removals 1 Utility Flat Deck (1) Total Assets 13 -1 Difference (Current - Proposed) Total Replacement Cost $353,000 -$20,000 Annual Contributions $24,000 -$1,000 Life Cycle Change All Utility Trailers from 10 to 15 Years Budget Utility Flat Deck $22,000 Proposed Budget Total $22,000 Utility Flat Deck Disposal 1 Not on CEP 1, -1, L L L L L Page 66 of 134 Current Profile: Gravel Trailers 30 5 2 3 1 Total Assets 11 End Dump (5), Belly Dump (2), Super B (3), Water Tanker Pup (1) Total Historical Cost $990,000 Total Replacement Cost $1,233,000 25% Annual Contribution $154,000 Life Cycle 8 Years Condition Range 0-8 Years Page 67 of 134 Profile Changes: Gravel Trailers 31 1Replacements1Belly Dump (1) Additions 0 Removals 0 Total Assets 11 Difference (Current - Proposed) Total Replacement Cost $1,233,000 Annual Contributions $154,000 Budget Belly Dump $109,000 Proposed Budget Total $109,000 Page 68 of 134 Current Profile: Semi Trailers 32 1 1Total Assets 2 Low Boy (1), Dry Van (1) Total Historical Cost $82,000 Total Replacement Cost $279,000 240% Annual Contribution $14,000 Life Cycle Dry Van (20), Lowboy (10) Years Condition Range 0-10, 0-20 years Page 69 of 134 Profile Changes: Semi Trailers 33 1*, LReplacements1Low Boy* (1) New Assets 0 Removals 0 Total Assets 2 Difference (Current - Proposed) Total Replacement Cost 279,000$ Annual Contributions 14,000$ Life Cycle Change Low Boy from 10 to 15 Years Budget Low Boy* (5 Years Early)$275,000 Proposed Budget Total $275,000 Page 70 of 134 Replacement Low Boy Trailer •Can hall Easily: Wheel Loaders (3), Backhoes (3), Dozer (2) Grader (11), all Heavy Duty Vehicles (14) = Total 33 •Improved safety unloading and loading •No ramp required, easily hall all heavy duty equipment and vehicles. •Increased rescue ability of 22 more assets due to easy load and winch capabilities. Semi Trailer: Early Lowboy Replacement 34 Current Low Boy Trailer (Replacement 5 years early) •Can hall: Wheel Loaders (3), Backhoes (3), Dozer (2) = Total 8 •Can hall only if: Ramp is built & still able to drive: Grader (11) •Can not hall: all heavy-duty trucks (14) Page 71 of 134 Current Profile: Fire Medium Duty 35 3 1 2 Total Assets 6 Bush Buggy Type 7 (3), Fire Rescue Truck (2), Fire Chief SUV (1) Total Historical Cost $269,000 Total Replacement Cost $1,239,000 361% Annual Contribution $79,000 Life Cycle 10, 20 years 0-10 older assets, 0-20 years new assets Condition Range 0-10, 0-20 years Page 72 of 134 Profile Change: Fire Medium Duty 36 -1 +2 L Replacements 0 New Assets 2 Bush Buggy Type 6 (2) Carbon & Three Hills Removals 1 Three Hills Bush Buggy Type 7 (1) Total Asset 7 +1 Difference (Current - Proposed) Total Replacement Cost 1,590,000$ $351,000.00 Annual Contributions 97,000$ $18,000.00 Life Cycle Change Fire Chief SUV from 10 to 20 Years Budget Bush Buggy Type 6 (Carbon)$390,000 Bush Buggy Type 6 (Three Hills)$390,000 Proposed Budget Total $780,000 Page 73 of 134 Current Profile: Fire Heavy Duty 37 6 6 2 Total Assets 14 Fire Engine (6), Fire Tender (6), Fire Rescue (2) Total Historical Cost $4,915,000 Total Replacement Cost $10,000,000 103% Annual Contribution $500,000 Life Cycle 20 Years Condition Range 0-20 Years Page 74 of 134 Profile Changes: Fire Heavy Duty 38 1Replacements1Fire Engine Linden (1) New Assets 0 Removals 0 Total Asset 14 Difference (Current - Proposed) Total Replacement Cost 10,000,000$ Annual Contributions 500,000$ Budget Fire Engine Linden $1,045,000 Proposed Budget Total $1,045,000 County Spare Engine Disposal 1 Not on CEP Page 75 of 134 Current Profile: Light Equipment 39 5 1 1 1 1 11 Total Assets 11 Mower (5), Fork Lift (1), UTV (1), Skid Steer (1), Soil Compactor (1), Tool cat (1), Tractor (1) Total Historical Cost $569,000 Total Replacement Cost $762,000 34% Annual Contribution $82,000 Life Cycle 5, 10 Years Condition Range 0-7, 0-10 Page 76 of 134 Profile Changes: Light Equipment 40 +1 L Replacements 0 Additions 1 Crack Sealer (1) Removals 0 Total Assets 12 +1 Difference (Current - Proposed) Total Replacement Cost $865,000 $103,000 Annual Contributions $92,000 $10,000 Life Cycle Change Mowers from 5 to 7 years Budget Crack Sealer $113,000 Proposed Budget Total $113,000 Page 77 of 134 Profile Changes: Crack Sealer Addition/ Replacement 41 Existing Crack Sealer •In Service 1984 •Requires a crew of 4 to run •Additional assets needed: portable air compressor, flat deck trailer •Currently not funded through CEP Replacement Crack Sealer •Requires a crew of 2 •2 staff will serve as flaggers for traffic control •Improved quality of road repair •Expected lifecycle estimated useful life extension on paved roads •Safer for crew to operate Page 78 of 134 Current Profile: Heavy Equipment 42 2 2 3 331 Total Assets 14 Tractor (2), Soil Compactor (2), Loader (3), Dozer/ Crawler (3), Backhoe (3), Landfill Compactor (1) Total Historical Cost $4,137,000 Total Replacement Cost $6,228,000 51% Annual Contribution $572,000 Life Cycle 10 Years Condition Range 0 - 10,000 hours Page 79 of 134 Profile Changes: Heavy Equipment 43 -1 -1 1 -1 Replacements 1 Loader (1) Additions 0 Removals 3 Tractor (1), Crawler (1), Soil Compactor (1) Total Assets 11 -3 Difference (Current - Proposed) Total Replacement Cost $5,358,000 -$870,000 Annual Contributions $485,000 -$87,000 Budget Loader $593,000 Proposed Budget Total $593,000 Page 80 of 134 Current Profile: Graders 11Total Assets 11 Grader (11) Total Historical Cost $6,557,000 Total Replacement Cost $7,830,000 Annual Contribution $1,119,000 Life Cycle 7 Years Condition Range 0-9500 Hrs 44 Page 81 of 134 Current Profile: Graders 2Replacements2Grader (2) Additions 0 Removals 0 Total Assets 11 Difference (Current - Proposed) Total Replacement Cost $7,830,000 Annual Contributions $1,119,000 Budget Grader $757,000 Grader $757,000 Proposed Budget Total $1,514,000 45 Page 82 of 134 46 Agenda •CEP Funding Strategy •Asset Management Framework •Consequence, Condition & Risk •Asset Profiles: Current VS 2025 Changes •Profile Summary •Budget Summary •Annual Contribution Summary 2025 Capital Equipment Plan Page 83 of 134 Profile Change: Summary 47 Total Assets 126 Total Historical Cost $19,757,000 Total Replacement Cost $31,532,000 60% Replacements 17 New Assets 3 Removals 5 Total Asset 124 -2 Difference (Current - Proposed) Total Replacement Cost Difference -$437,000 Annual Contributions Difference -$60,000 Budget Quantity Total Cost Proposed Budget Total 20 $5,120,000 Page 84 of 134 Budget Summary 48 Recommendation: That the Committee of the Whole recommend to Council to approve a draw of $5,120,000 from the capital equipment reserve to fund CEP purchases for 2025. Council Decision: Sept 24th Profile Asset Type Budget Fire Heavy Duty Fire Engine $1,045,000 Fire Medium Duty Fire Bush Buggy Type 6 $390,000 Fire Medium Duty Fire Bush Buggy Type 6 $390,000 Gravel Trailer Belly Dump $106,000 Grader Grader $757,000 Grader Grader $757,000 Heavy Duty Equipment Loader $593,000 Light Duty Equipment Crack Sealer $113,000 Light Duty Vehicle 1/2 Ton Pickup $9,000 Light Duty Vehicle 1/2 Ton Pickup $9,000 Light Duty Vehicle 1/2 Ton Pickup $9,000 Light Duty Vehicle 1/2 Ton Pickup $84,000 Light Duty Vehicle 1/2 Ton Pickup $84,000 Light Duty Vehicle 1/2 Ton Pickup $84,000 Light Duty Vehicle 3/4 Ton Pickup $84,000 Medium Duty Vehicle 1-2 Ton Dump Box $8,000 Medium Duty Vehicle 1-2 Ton Flat Bed $136,000 Medium Duty Vehicle 1-2 Ton Sign Truck $165,000 Semi Trailer Lowboy $275,000 Utility Trailer Utility Flat Deck $22,000 Proposed Budget Total $5,120,000Page 85 of 134 Contribution Summary 49 Page 86 of 134 50 (1,000,000) - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Contribution Utilization Balance Contribution Scenario 1: $3,094,888 (2024 Contribution Amount) Page 87 of 134 51 (1,000,000) - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Contribution Utilization Balance Contribution Scenario 2: $3,600,000 2025 Recommended Contribution Recommendation: That the Committee of the Whole recommend to Council to consider contributions of $3,600,000 to the Capital Equipment Plan reserve during 2025 operating budget deliberations. Page 88 of 134 52 2025 Capital Equipment Plan Receive Assets Starting January Purchase Assets Oct - Dec Bids and Tenders Begin Sept 25th Council: Decision Sept 24th COW: Introduction to CEP 2025 Sept 17th Page 89 of 134 1 Agenda •Answers to questions from COW •Yellow highlight =additional information •Budget Summary •Annual Contribution Summary 2025 Capital Equipment Plan - Council 1 Page 90 of 134 Capital Equipment Plan 2025 Schedule Receive Assets Starting Q1 2025 Purchase Assets Oct - Dec Bids and Tenders Begin Sept 25th Council: Decision Sept 24th COW: Introduction to CEP 2025 Sept 17th 2 Page 91 of 134 Profile Changes: Heavy Equipment 3 -1 -1 1 -1 Replacements 1 Loader (1) Additions 0 Removals 3 Tractor (1), Crawler (1), Soil Compactor (1) Total Assets 11 -3 Difference (Current - Proposed) Total Replacement Cost $5,358,000 -$870,000 Annual Contributions $485,000 -$87,000 Budget Loader $593,000 Proposed Budget Total $593,000 Page 92 of 134 Asset Management Process 4 •Moderate usage •Used for: Discing, seeding, Loading material, fence deconstruction, pulling wobbly packer, ditch mowing Results •Increased operational value •Increased usage •Increased consequence of failure •Decrease in CEP funding •Net proceeds return to CEP Reserve from sale of Ag Tractor •The continuation of the pilot mowing project will not affect the County's use of its owned tractors 6 – Low Risk3 - Moderate2 - Good Maintenance / Parks & Ag Page 93 of 134 Profile Changes: Light Equipment 5 +1 L Replacements 0 Additions 1 Crack Sealer (1) Removals 0 Total Assets 12 +1 Difference (Current - Proposed) Total Replacement Cost $865,000 $103,000 Annual Contributions $92,000 $10,000 Life Cycle Change Mowers from 5 to 7 years Budget Crack Sealer $113,000 Proposed Budget Total $113,000 Page 94 of 134 Profile Changes: Crack Sealer Addition/ Replacement 6 Existing Crack Sealer •In Service 1984 •Requires a crew of 4 to run •Additional assets needed: portable air compressor, flat deck trailer •Currently not funded through CEP •Used to repair 50km of road on average per year Replacement Crack Sealer •Requires a crew of 2 •2 staff will serve as flaggers for traffic control •Improved quality of road repair •Expected lifecycle estimated useful life extension on paved roads •Safer for crew to operate •Increased efficiency will result in more kms repaired each year •Efficiency + capability improvements will allow for crack sealing in hamlets Page 95 of 134 Profile Changes: Semi Trailers 7 1*, LReplacements1Low Boy* (1) New Assets 0 Removals 0 Total Assets 2 Difference (Current - Proposed) Total Replacement Cost 279,000$ Annual Contributions 14,000$ Life Cycle Change Low Boy from 10 to 15 Years Budget Low Boy* (5 Years Early)$275,000 Proposed Budget Total $275,000 Page 96 of 134 Replacement Low Boy Trailer •Can hall Easily: Wheel Loaders (3), Backhoes (3), Dozer (2) Grader (11), all Heavy Duty Vehicles (14) = Total 33 •Improved safety unloading and loading •Low angle load reduces risk of machines falling off deck during loading •No ramp required, easily hall all heavy duty equipment and vehicles. •Increased rescue ability of 22 25 more assets due to easy load and winch capabilities. •Training o Demo provided by manufacturer –no additional cost o Load securement training –already done by operators o In house training & competency testing Semi Trailer: Early Lowboy Replacement 34 Current Low Boy Trailer (Replacement 5 years early) •Can hall: Wheel Loaders (3), Backhoes (3), Dozer (2) = Total 8 •Can hall only if: Ramp is built & still able to drive: Grader (11) •Can not hall: all heavy-duty trucks (14) •Steep load angle creates risk of machines falling off deck during loading, especially in winter. 8 Page 97 of 134 Option 2: Purchase Replacement Trailer •Sell existing Trailer for an estimated $70,000 •Purchase replacement trailer Budget $275,000 •Primarily use owned trailer for asset hauling •Reduce the need to hire contractor •Reduce time out of service assets sit on roadways Semi Trailer: Early Lowboy Replacement 34 Option 1: Do not replace in 2025 CEP •Replace trailer in 5 years (2030) •Use both owned trailer and contractor for hauling assets •Continue to use contracted services to hall/ rescue assets that we are currently unable to o $250-$325 hourly cost depending on trailer size o $2500 cost to hall grader to auction 2024 •Continue to utilise trailer to hall assets its capable of hauling 9 Page 98 of 134 CEP Spending to Date 2023 & 2024 34 10 Page 99 of 134 Budget Summary 11 Recommendation: That council approve a draw of $5,120,000 from the Capital Equipment Plan reserve to fund CEP purchases for 2025. Council Decision: Sept 24th Profile Asset Type Budget Fire Heavy Duty Fire Engine $1,045,000 Fire Medium Duty Fire Bush Buggy Type 6 $390,000 Fire Medium Duty Fire Bush Buggy Type 6 $390,000 Gravel Trailer Belly Dump $106,000 Grader Grader $757,000 Grader Grader $757,000 Heavy Duty Equipment Loader $593,000 Light Duty Equipment Crack Sealer $113,000 Light Duty Vehicle 1/2 Ton Pickup $9,000 Light Duty Vehicle 1/2 Ton Pickup $9,000 Light Duty Vehicle 1/2 Ton Pickup $9,000 Light Duty Vehicle 1/2 Ton Pickup $84,000 Light Duty Vehicle 1/2 Ton Pickup $84,000 Light Duty Vehicle 1/2 Ton Pickup $84,000 Light Duty Vehicle 3/4 Ton Pickup $84,000 Medium Duty Vehicle 1-2 Ton Dump Box $8,000 Medium Duty Vehicle 1-2 Ton Flat Bed $136,000 Medium Duty Vehicle 1-2 Ton Sign Truck $165,000 Semi Trailer Lowboy $275,000 Utility Trailer Utility Flat Deck $22,000 Proposed Budget Total $5,120,000Page 100 of 134 12 (1,000,000) - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Contribution Utilization Balance Contribution Scenario 2: $3,600,000 2025 Recommended Contribution Recommendation: That Council consider contributions of $3,600,000 to the Capital Equipment Plan reserve during 2025 operating budget deliberations.Page 101 of 134 Profile Changes: Fire Heavy Duty 14 1Replacements1Fire Engine Linden (1) New Assets 0 Removals 0 Total Asset 14 Difference (Current - Proposed) Total Replacement Cost 10,000,000$ Annual Contributions 500,000$ Budget Fire Engine Linden $1,045,000 Proposed Budget Total $1,045,000 County Spare Engine Disposal 1 Not on CEP Page 102 of 134 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Policy #11-2, Letter of Support Meeting Date: Tuesday, September 24, 2024 Prepared By: Carolyn Van der Kuil, Legislative Services Manager Presented By: Carolyn Van der Kuil, Legislative Services Manager STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- Policy #11-2, Letter of Support BACKGROUND/PROPOSAL: As part of Council’s ongoing review of current policies, particularly those that have not been reviewed for more than four years, Policy #11-2, Letter of Support, is now presented for Council's review. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Administration does not recommend any amendments to this policy. FINANCIAL & STAFFING IMPLICATIONS: There are no financial or staffing implications if Council approves this policy. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Policy #11-2 COUNCIL OPTIONS: 1. Council approve the policy as presented. 2. Council approve the policy as amended. 3. Council request more information 4. Council receive for information. RECOMMENDED MOTION: That Council approve as presented, Policy #11-2, Letter of Support. FOLLOW-UP ACTIONS: N/A Page 103 of 134 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 104 of 134 POLICY Section Policy No. Page Office 11-2 1 of 2 Policy Title Date: Motion No. 11-2 Letter of Support Policy 2024.docx Purpose: Kneehill County (The County) often receives requests for letters of support. This policy identifies the requirements for the County to provide letters of support to organizations and individuals in the community. Policy Guidelines: Requests for letters of support or recognition from Kneehill County will be coordinated through the Chief Administrative Officer/Legislative Services Department and are to be put in writing and include:  Contact information of who the letter should be addressed to;  Contact information of who is requesting the letter;  Background information on the organization or individual requesting the letter;  Details regarding the grant being applied for; and  A deadline for when the letter of support needs to be submitted by. The Chief Administrative Officer is authorized to approve requests for Letters of Support or recognition if the following requirements are met:  The request is from a local non-profit and/or recognized community organization  The project is of direct general benefit of the overall community  The request contains no commitment for funding or resources from the County All other requests for letters of support or recognition need to be approved by Council resolution. Once the letter is drafted and signed by the Chief Administrative Officer, a copy of the letter will be shared with all members of Council. Kenneth King, Reeve Mike Haugen, CAO Approved: October 27, 2020 477/2020 Approved: X, 2024 Review Date: X, 2028 Page 105 of 134 POLICY Section Policy No. Page Office 11-2 2 of 2 Policy Title Date: Motion No. 11-2 Letter of Support Policy 2024.docx October 27, 2020 477/202 0 Page 106 of 134 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Policy #11-22, Flag Protocol at Kneehill County Administrative Office Meeting Date: Tuesday, September 24, 2024 Prepared By: Carolyn Van der Kuil, Legislative Services Manager Presented By: Carolyn Van der Kuil, Legislative Services Manager STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- Policy #11-22, Flag Protocol BACKGROUND/PROPOSAL: As part of Council’s ongoing review of current policies, particularly those that have not been reviewed for more than four years, Policy #11-4, Meetings in County Office, is now presented for Council's review. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Amendments to the Policy are presented in red and they include:  Updating name of policy to specify it is only for the flags at the Kneehill County Administrative Office.  Stating that Kneehill County will fly the Canada, Alberta, and Kneehill County flags only.  Updating the policy to specify that the flags will be placed in Council Chambers and their order, instead of the previous policy which detailed the exact location for the flags.  Removed the following dates, as they are only done at the Legislature Building and McDougall Centre, not at all Government of Alberta locations. o April 9, National Day of Remembrance of the Battle of Vimy Ridge. o June 23 National Day of Remembrance for Victims of Terrorism . o December 6 National Day of Remembrance and Action on Violence Against Women  Minor formatting FINANCIAL & STAFFING IMPLICATIONS: There are no financial or staffing implications if Council approves this policy. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Policy #11-22, clean version Policy #11-22, marked-up version Page 107 of 134 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 COUNCIL OPTIONS: 1. Council approve the policy as presented. 2. Council approve the policy as amended. 3. Council request more information 4. Council receive for information. RECOMMENDED MOTION: That Council approve Policy #11-22, Flag Protocol at Kneehill County Administrative Office as presented. FOLLOW-UP ACTIONS: N/A APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 108 of 134 POLICY Section Policy No. Page Office 11-22 1 of 2 Policy Title Date: Motion No. Flag Protocol at Kneehill County Administrative Office Purpose: The purpose of this policy is to establish when flags at Kneehill County’s Administrative Office are to be flown at half-mast, and to ensure the use of Kneehill County’s flag poles is exercised in a consistent and appropriate manner. General Flag Protocol Kneehill County will fly the Canada, Alberta, and Kneehill County flags only. Flags will be raised, lowered, flown, maintained, and disposed of by Kneehill County in accordance with the Prime Minister’s Office through Canadian Heritage, or the Premier’s Office through the Alberta Protocol Office. If multiple flags are flown together in a set, all the flags must be flown at the same height. (ie. Full-mast or half- mast) Flags may be flown at night (i.e. flags do not need to be raised at sunrise and taken down at sunset, daily). In the Council Chambers, three flags will be displayed in the following order from left to right: Alberta, Canada, and Kneehill County. Lowering Flags to Half-mast Kneehill County will lower flags as directed by the Prime Minister’s Office through Canadian Heritage, or the Premier’s Office through the Alberta Protocol Office. Kneehill County will lower the flags outside the Administration Building facility: 1. From the time of notification of death until the day following the funeral or memorial service for: a. a member of the immediate Royal Family; b. a current or former Governor General of Canada; c. a current or former Prime Minister of Canada; d. the Chief Justice of Canada and Members of the Canadian Ministry e. a current or former Member of Parliament representing Kneehill County; f. a current or former lieutenant Governor of Alberta; g. a current or former Premier of Alberta; h. a current or former MLA representing Kneehill County; i. a current or former Councillor Kneehill County; j. a current Mayor or Councillor of any municipality within the boundaries of Kneehill County k. a current County employee. Page 109 of 134 POLICY Section Policy No. Page Office 11-22 2 of 2 Policy Title Date: Motion No. Flag Protocol at Kneehill County Administrative Office 2. For the following days; a. April 28, the National Day of Mourning (for those who have died in the workplace); b. November 11, Remembrance Day; c. The second Sunday in September, Firefighters’s National Memorial Day; d. The last Sunday in September, Police and Peace Officers National Memorial Day; 3. Whenever the Prime Minister’s Office or Canada Heritage have lowered the flags at all Federal properties and buildings. 4. Whenever the Alberta Premier’s Office of Alberta Protocol have lowered the flags at all Provincial properties and buildings. 5. The Reeve and/or the Chief Administrative Officer shall have at their discretion the authority to lower the flags to half-mast for other circumstances of such a nature or magnitude that would deem it appropriate in which this Policy does not address. 6. Flags outside the County Administration Office will be raised and lowered by staff designated by the Chief Administrative Officer. 7. The Chief Administrative Officer will notify designate immediately when receiving a notification from the Prime Minister’s Office or the Alberta Premier’s Office. 8. When a memorial service is delayed due to unforeseen issues, the County flag will be flown at half- mast for a period of three days prior to the funeral and being raised the day after the funeral. Reference: Canada Heritage Online Guidelines: Rules for half-masting the National Flag of Canada National Flag of Canada half-masting notices Province of Alberta- Flag Etiquette Kenneth King, Reeve Mike Haugen, CAO Approved: June 9, 2020 266/20 Approved: September 24, 2024 Review Date: September 24, 2028 Page 110 of 134 POLICY Section Policy No. Page Office 11-22 1 of 4 Policy Title Date: Motion No. Flag Protocol at Kneehill County Administrative Office Purpose: The purpose of this policy is to establish when flags at Kneehill County’s Administrative Office are to be flown at half-mast, and to ensure the use of Kneehill County’s flag poles is exercised in a consistent and appropriate manner. General Flag Protocol Kneehill County will fly the Canada, Alberta, and Kneehill County flags only. Flags will be raised, lowered, flown, maintained, and disposed of by Kneehill County in accordance with the Prime Minister’s Office through Canadian Heritage, or the Premier’s Office through the Alberta Protocol Office. If multiple flags are flown together in a set, all the flags must be flown at the same height. (ie. Full-mast or half- mast) Flags may be flown at night (i.e. flags do not need to be raised at sunrise and taken down at sunset, daily). There will be three flags displayed on the north east end of the Council Chamber, to the right of the portrait of the Queen. Flags will be displayed from left to right; Alberta, Canada and Kneehill County. In the Council Chambers, three flags will be displayed in the following order from left to right: Alberta, Canada, and Kneehill County. Lowering Flags to Half-mast Kneehill County will lower flags as directed by the Prime Minister’s Office through Canadian Heritage, or the Premier’s Office through the Alberta Protocol Office. Kneehill County will lower the flags outside the Administration Building facility: 1. From the time of notification of death until the day following the funeral or memorial service for: a. a member of the immediate Royal Family; b. a current or former Governor General of Canada; c. a current or former Prime Minister of Canada; d. the Chief Justice of Canada and Members of the Canadian Ministry e. a current or former Member of Parliament representing Kneehill County; f. a current or former lieutenant Governor of Alberta; g. a current or former Premier of Alberta; h. a current or former MLA representing Kneehill County; i. a current or former Councillor Kneehill County; j. a current Mayor or Councillor of any municipality within the boundaries of Kneehill County Page 111 of 134 POLICY Section Policy No. Page Office 11-22 2 of 4 Policy Title Date: Motion No. Flag Protocol at Kneehill County Administrative Office k. a current County employee. Page 112 of 134 POLICY Section Policy No. Page Office 11-22 3 of 4 Policy Title Date: Motion No. Flag Protocol at Kneehill County Administrative Office 3. For the following days; a. April 9, National Day of Remembrance of the Battle of Vimy Ridge; b.l. April 28, the National Day of Mourning (for those who have died in the workplace); c. June 23, National Day of Remembrance for Victims of Terrorism; d.m. November 11, Remembrance Day; e.n. The second Sunday in September, Firefighters’s National Memorial Day; f.o. The last Sunday in September, Police and Peace Officers National Memorial Day; December 6, National Day of Remembrance and Action on Violence Against Women. 4.2. Whenever the Prime Minister’s Office or Canada Heritage have lowered the flags at all Federal properties and buildings; 6.3. Whenever the Alberta Premier’s Office of Alberta Protocol have lowered the flags at all Provincial properties and buildings. 4. The Reeve and/or the Chief Administrative Officer shall have at their discretion the authority to lower the flags to half-mast for other circumstances of such a nature or magnitude that would deem it appropriate in which this Policy does not address. 5. Flags outside the County Administration Office will be raised and lowered by staff designated by the Chief Administrative Officer. 6. The Chief Administrative Officer will notify designate immediately when receiving a notification from the Prime Minister’s Office or the Alberta Premier’s Office. 7. When a memorial service is delayed due to unforeseen issues, the County flag will be flown at half- mast for a period of three days prior to the funeral and being raised the day after the funeral. Reference: Canada Heritage Online Guidelines: Rules for half-masting the National Flag of Canada National Flag of Canada half-masting notices Province of Alberta- Flag Etiquette Kenneth King, Reeve Mike Haugen, CAO Approved: June 9, 2020 266/20 Approved: X, 2024 Review Date: June 9, 2024 X, 2028 Formatted: Space Before: 0 pt, After: 6 pt Page 113 of 134 POLICY Section Policy No. Page Office 11-22 4 of 4 Policy Title Date: Motion No. Flag Protocol at Kneehill County Administrative Office Page 114 of 134 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Policy #11-4, Meetings in County Office Meeting Date: Tuesday, September 24, 2024 Prepared By: Carolyn Van der Kuil, Legislative Services Manager Presented By: Carolyn Van der Kuil, Legislative Services Manager STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- Policy #11-4, Meetings in County Office BACKGROUND/PROPOSAL: As part of Council’s ongoing review of current policies, particularly those that have not been reviewed for more than four years, Policy #11-4, Meetings in County Office, is now presented for Council's review. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Administration is recommending a minor change that includes adding Committees and Boards to which Council has been appointed to the list of meeting types reserved for Council Chambers and County Meeting Rooms. FINANCIAL & STAFFING IMPLICATIONS: There are no financial or staffing implications if Council approves this policy. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Policy #11-4 COUNCIL OPTIONS: 1. Council approve the policy as presented. 2. Council approve the policy as amended. 3. Council request more information 4. Council receive for information. RECOMMENDED MOTION: That Council approve Policy #11-4, Meetings in County Office, as presented. Page 115 of 134 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 FOLLOW-UP ACTIONS: N/A APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 116 of 134 POLICY Section Policy No. Page Office 11-4 1 of 1 Policy Title Date: Motion No. Meetings in County Office Purpose: To establish guidelines for the use of the County Meeting Rooms and County Council Chambers. Policy Guidelines/Procedures: Council Chambers and County Meeting Rooms are reserved for the use of Council, Council Committees or Committees/Boards that Council members have been appointed to, Regional Meetings, Council related activities, other government use, and County Administration only. Kenneth King, Reeve Mike Haugen, CAO Approved: February 8, 2011 82/11 Amended: December 15, 2015 505/15 Approved: Sept 22, 2020 376/2020 Approved: X, 2024 Review Date: X, 2028 Page 117 of 134 REQUEST FOR DECISION Page 1 of 3 Version: 2022-02 Subject: Wimborne Community Hall Request Meeting Date: Tuesday, September 24, 2024 Prepared By: Carolyn Van der Kuil, Legislative Services Manager Presented By: Carolyn Van der Kuil, Legislative Services Manager STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- Policy #15-4, Rural Hall Capital Grant BACKGROUND/PROPOSAL: At the February 14, 2024, meeting, Council provided the Wimborne Community Centre with $15,000 for renovations, funded through the new Rural Hall Capital Grant. They were the first organization to apply and receive funds. Council approved a total budget of $20,000 for the program in 2024, leaving $5,000 remaining. The Wimborne Community Centre was a delegation at today’s meeting requesting the remaining funds. When Administration facilitated this request, there were no other applications submitted. We received an application on Tuesday, September 17, 2024, from the Swalwell Community Association. They are requesting $2,250 through this grant. They have installed a message board in front of their hall, and would like funding from the County to assist in the cost. The original intent when setting up this policy was to ensure all funds utilized and to transfer any remaining funds from this grant program to the Community Grants to Non-Profit program, which has an application deadline of October 2, 2024. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The Wimborne Community Hall group is requesting the remaining funds from this year's program. When they initially applied, they chose not to request the full amount, recognizing that other Rural Halls in the County might also apply. Technically, they still qualify for the grant, as they meet the following criteria: Yes No √ Does the project offer clear benefits to the local community, enhancing its social, cultural, recreation, or education aspects? √ Is it a Capital Project? √ Do they have 25% of the total project cost? √ Have they received funding from the Rural Hall Capital Grant Program in the prior year of over $1,000? Page 118 of 134 REQUEST FOR DECISION Page 2 of 3 Version: 2022-02 √ Will the project be done within one year? √ Is the applicant at a Level A funding level? (applicants that are at a Level A funding level will receive higher priority for funding.) There is no provision in the policy that prohibits funding for projects already underway. This may be something Council wishes to consider adding to the policy in the future. Swalwell Community Centre Request: As mentioned above, Administration received an application from the Swalwell Community Centre before the deadline of September 30, 2024, and requested $2,250.00 from the County to assist in the costs associated with installing a message board in front of their facility. Meets Eligibility Yes No √ Does the project offer clear benefits to the local community, enhancing its social, cultural, recreation, or education aspects? √ Is it a Capital Project? √ Do they have 25% of the total project cost? √ Have they received funding from the Rural Hall Capital Grant Program in the prior year of over $1,000? √ Will the project be done within one year? √ Is the applicant at a Level A funding level? (applicants that are at a Level A funding level will receive higher priority for funding.) Recognition: When creating the policy, Council expressed a desire for increased recognition for the County when providing grant funding and determined that the form of recognition will be made during grant approval. Recognition Examples provided in the policy: Recommended Recognition Recognition Examples Public Acknowledgement This could be in the form of a social media post or a press release √ Photo Opportunity A photo opportunity could be done in a recorded Council Meeting and then the photo could be posted on Kneehill County’s social media account or in a press release. Displaying a Sign at the Project Site (this is done at the applicants cost) A Customized Recognition Page 119 of 134 REQUEST FOR DECISION Page 3 of 3 Version: 2022-02 FINANCIAL & STAFFING IMPLICATIONS: Budget Overview: Allocation and Remaining Funds In 2024 Council has budgeted $20,000 for this program to date has allocated $15,000.00 towards this program. 2024 Budget Allocated in 2024 Remaining Balance $20,000.00 $15,000.00 $5,000.00 RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: N/A COUNCIL OPTIONS: 1. Approve the Swalwell request of $2,250.00 and provide the remainder of the funding to the Wimborne Hall. 2. Approve the Swalwell request of $2,250.00 only and transfer the remaining funds to the Community Grants to Non-Profit program. 3. Approve both requests to however amount Council wishes with funding to come from other grant programs. 4. Council defer their decision until they review the Community Grants for Non-Profits 5. Request further information RECOMMENDED MOTION: That Council approve the funding in the amount of $2,250.00 to the Swalwell Community Centre, as well as funding in the amount $2,750.000 to the Wimborne Community Centre with funds to come from the Rural Hall Capital Grant Policy Program and that a photo opportunity be organized with the applicants. FOLLOW-UP ACTIONS: Communicate Council’s decision with the Wimborne & Swalwell Community Centres. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 120 of 134 Page 121 of 134 Page 122 of 134 Page 123 of 134 Page 124 of 134 Page 125 of 134 Page 126 of 134 REQUEST FOR DECISION Page 1 of 1 Version: 2022-02 Subject: Council & Committee Report Meeting Date: Tuesday, September 24, 2024 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: The purpose of the Council and Committee Reports is to provide each member with the opportunity to bring forward any matter of general interest to Council or the County. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Council reports will be included on the agenda when requested by Council and reports may be either in writing, verbal, or a combination of both. FINANCIAL & STAFFING IMPLICATIONS: The recommended motion does not have any financial implication. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Council & Committee Reports COUNCIL OPTIONS: 1. That Council accepts the Council and Committee report. RECOMMENDED MOTION: That Council accepts for information the Council & Committee Report, as presented. FOLLOW-UP ACTIONS: N/A APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 127 of 134 Page 128 of 134 Page 129 of 134 Page 130 of 134 Page 131 of 134 REQUEST FOR DECISION Page 1 of 1 Version: 2022-02 Subject: Council Follow-Up Action List Meeting Date: Tuesday, September 24, 2024 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: To request Council’s acceptance of the Council Follow -Up Action List. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Please find attached the Council Follow-up Action List. The Council Follow-up Action List is a list of items from Council meetings that require follow-up. This document is regularly reviewed and updated after each Council meeting. FINANCIAL & STAFFING IMPLICATIONS: The recommended motion does not have any financial implications. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Council Follow-up Action List. COUNCIL OPTIONS: 1. To receive the report regarding the Council Follow-up Action List for information. 2. Council provide further direction or required changes/amendments. RECOMMENDED MOTION: That Council receive for information the Council Follow-up Action List as presented. FOLLOW-UP ACTIONS: N/A APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 132 of 134 Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status 30-May-23 208/23 Councillor Penner moved that Council authorize the use of $10,000 from the 2023 Operating Budget – Strategic initiatives for a regional economic development project at the Three Hills Airport in partnership with the Town of Three Hills and Prairie College.Mike Haugen 2024 Q3 Prairie is currently advertising this position 26-Sep-23 308/23 That Council defer the Grader and Gravel Services Policy #13-2 discussion to a future Committee of the Whole meeting.Mike Ziehr 2024 Q4 Policy #13-2 will be reviewed concurrently with the upcoming Policy #13-36 Dirt Trails review. 13-Feb-24 026/24 That Council direct Administration to request Council presentations from the NRCB, AUC, and knowledgeable expert on Alberta electrical grid regarding processes, setbacks, and other information relevant to municipalities.Mike Haugen/Carolyn Va Q3 2024 Waiting for a response from a potential speaker (energy) 27-Feb-24 038/24 That Council move to replace the Braconnier Campground Picnic Shelter in 2025 and for administration to include a detailed project plan in the 2025 budget for approval. Bringing to 2025 budget Fallon Sherlock Q3 2024 Parks Infrastructure Standard to be brought for approval in the fall. Bracconnier structure replacement project to be included in 2025 budget. 28-May-24 151/24 That Council approve the expenditure of up to $555,000 from the Capital Equipment Replacement Reserve to fund the purchase of a Class 8 Highway Snowplow for delivery in the fall of 2024.Mike Conkin Q3 2024 Truck has been ordered. 28-May-24 155/24 That Council approve the allocation of $5000 in funding to support the Open Farm Days Cluster event at the Trochu Arboretum on August 17, 2024 to be funded from the Growing Kneehill project budget.Q2 2024 In progress. Invoices for expences are being sent to the Ag Services Department. 28-May-24 158/24 That Council direct Administration to include the Country Market in the 2025 budget for Council's consideration.Q4 2024 Bringing to 2025 budget 28-May-24 159/24 That Council direct Administration to conduct outreach, to potential Country Market vendors in Kneehill County, utilizing funding not to exceed $4,000.00, currently allocated for the Country Market in the 2024 budget. Fallon Sherlock, Wendy Gerbrant Q4 2024 Project Plan is being developed and will provide an update on outcomes. 28-May-24 163/24 That the 2025 Operating and Capital Budgets, the 2026-2028 Operating Forecast, and the 2026-2030 Capital Forecast, be prepared in accordance with the following principles:Align with Councils Strategic PlanSustain existing service levelsMaintain competitive tax ratesReview and recommend adjustments of service fees and rates as necessaryContinue to implement and monitor a proactive infrastructure renewal strategyEnhance the customer experience Q4 2024 Will be incorporated into the 2025 budget 25-Jun-24 190/24 That Council moves that Administration enter into an agreement with Badlands Motorsports Development Corp. and apply for the STIP-LMI grant on behalf of BMR for potential funding for the access road with costs above the normal operating budget to be borne by the developer.Mike Haugen Q3 2024 There are some background pieces and details that need to be finalized prior to creation of an agreement. 25-Jun-24 191/24 That Council direct Administration to inform the Village of Acme that Kneehill does not wish to transfer any of its Aqua 7 water allocation at this time.COMPLETED Mike Haugen Q3 2024 25-Jun-24 196/24 That Council direct Administration to investigate options for upgrading the water service to the Three Hills Airport.Mike Ziehr Q3 2024 Have met with the applicant and are currently confirming volume request. 23-Jul-24 203/24 That Council direct Administration to bring back changes to the 2024 Horseshoe Canyon Master Plan to the August 20, 2024, Council Meeting.COMPLETED September 1 On the August 20th Agenda deferred to Sept 10th Agenda 23-Jul-24 206/24 That Council direct Administration to update the 3-Year Economic Development Plan and bring back to a future Committee of the Whole meeting.17-Sep In-progress - presenting on Sept. 17 to committee of the whole 23-Jul-24 207 & 208/24 That Council approve first and second reading of Bylaw 1903, Unsightly Premises.COMPLETED Sept 17 Third reading for Bylaw 1903, will be placed on the August 20th Agenda Deferred to the Sept 10th Agenda 23-Jul-24 212/24 That Council authorize the Reeve and CAO to sign an updated agreement for the Town of Trochu Senior's Living Complex reflecting updated dates and interest rate. ;In progress 23-Jul-24 216/24 That Council direct Administration to bring ideas from the Scholarship Applications to a future Committee of the Whole meeting. On the October 15th Committee of the Whole Agenda 23-Jul-24 222/24 That Council direct staff to move forward with market adjustments for applicable staff effective September 1, 2024. 20-Aug-24 225/24 That Council restrict use of the Torrington landfill to Kneehill County ratepayers or residents, effective January 1, 2025.John McKiernan Q1 2025 Community information will be developed and advertised well ahead of Jan 1 2025 20-Aug-24 226/24 That Council direct administration to further investigate the costs of providing solid waste services within Kneehill County and at the Torrington site beyond the site's current lifespan. John McKiernan Q4 2024 20-Aug-24 228/24 That Council move a Public Hearing be scheduled for September 10, 2024, at 10:00 a.m., as per section 22 and 230 of the Municipal Government Act.COMPLETED On the September 10 Agenda 20-Aug-24 230/24 That Council move to schedule the Public Hearing for Bylaw 1907, as per Sections 216.4 & 692 of the Municipal Government Act, to be held on September 10, 2024, at 11:00 a.m.COMPLETED On the September 10 Agenda 20-Aug-24 234/24 The Council approves reserve contributions related to investment returns of $695,637 to the Infrastructure reserve, $500,000 to the Bridges reserve, and $500,000 to the Water reserve.Marika von Mirbach Complete. Council Action Items Page 133 of 134 Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status Council Action Items 20-Aug-24 234/24 That Council approve Type 6 Bush Buggies for Carbon and Three Hills at a cost of $390,000 each in the 2025 Budget, with funds to come from the Capital Equipment Reserve.Marika von Mirbach Complete. 20-Aug-24 235/24 That Council approves a contribution of $433,267 to the Capital Equipment Plan reserve in relation to the sale of capital equipment.Marika von Mirbach Complete. 20-Aug-24 236/24 That Council approves reallocating $20,000 of funding related to the IT Master Plan for security upgrades.Marika von Mirbach Complete. Project status will be reported on within quarterly reports. 20-Aug-24 237/24 The Council approves $55,000 of funding related to 2024 Capital Equipment Plan Purchases to be reallocated to replace calcium storage tanks which are reaching the end of their useful life.Marika von Mirbach Complete. Project status will be reported on within quarterly reports. 20-Aug-24 238/24 That Council approves a draw of $100,000 from the Transitional Funds reserve in relation to the Acme School Gymnasium funding contribution as referenced in motion 385/23.Marika von Mirbach Complete. 20-Aug-24 239/24 That Council approves a draw of $19,574 from the Building Capital Replacement reserve to fund expenditures related to the 2022/2023 Ron Gorr Memorial Arena project for which CCBF grant funding was not approved.Marika von Mirbach Complete. 20-Aug-24 243/24 That Council defer discussion of the Wind Concerns Kneehill County to the September 10, 2024, Regular Council Meeting.On the Sept 10 Agenda 20-Aug-24 244/24 That Council move second reading of proposed Bylaw 1904 for the purpose of amending Land Use Bylaw 1808 by redesignating a portion of SW 26-29-21 W4 Plan 821 0253, Block 1, Lot 1 from Agriculture District to Recreation District, as amended.COMPLETED Third reading proposed for the Sept 10 Council meeting 10-Sep-24 251/24 That Council direct Administration to bring the proposed Bylaw 1908, Municipal Development Plan, to a future Committee of the Whole meeting for further discussion.Coming to Oct. 8 Council Meetin 10-Sep-24 254/24 That Council move third reading of proposed Bylaw 1904 for the purpose of amending Land Use Bylaw 1808 by redesignating a portion of SW 26-29-21 W4 Plan 821 0253, Block 1, Lot 1 from Agriculture District to Recreation District. ;COMPLETED 10-Sep-24 255/24 That Council approve third and final reading of Bylaw 1903, Unsightly Premises.COMPLETED 10-Sep-24 256/24 That Council accepts the Protective Services Report September 2024, as presented.COMPLETED 10-Sep-24 257/24 That Council directs Administration to request a meeting with RCMP K Division at the RMA Conference. 10-Sep-24 258/24 That Council approves the revisions to Policy 16-7 Acceptable Methods of Payment as amended.COMPLETED 10-Sep-24 259/24 That Council accepts the report on the 2024 GFOA Distinguished Budget Presentation Award for information.COMPLETED 10-Sep-24 260/24 That Council Approves the 2024 Horseshoe Canyon Master Plan as presented. 10-Sep-24 261/24 That Council direct Administration to provide a report on the process and resources required to develop a land acknowledgement protocol. 10-Sep-24 262/24 That Council approve, as presented, Policy #1-2, Sponsorship to Agriculture Non-Profit Organizations.COMPLETED 10-Sep-24 263/24 That Council approve the per capita levy rates listed on the revised Marigold Library Schedule C, as presented. COMPLETED 10-Sep-24 264/24 That Council approve the proposed 2024 Kneehill Regional FCSS Agreement and authorize the Reeve and CAO to sign said agreement. 10-Sep-24 265/24 That Council provide first reading to Bylaw 1908, as presented, that being a bylaw to establish the composition of Kneehill County Council; divide Kneehill County into divisions and establish the boundaries of each division; and determine the title of the positions of Kneehill Countys Chief Elected Officials and Councillors. Second and Third reading on the December 10th, 2024 Agenda 10-Sep-24 266/24 That Council direct Administration to provide Letters of Support for the Southern Alberta Energy from Waste Associations ACP and CIP applications.COMPLETED 10-Sep-24 267/24 That Council direct administration to send a response letter to Minister Neudorf and Premier Smith, and the other Ministers that were originally cc'd on the previous letter, regarding concerns on renewable energy development. 10-Sep-24 268/24 That Council accept the County-Developer Report for information, as presented.COMPLETED 10-Sep-24 269/24 That Council receive for information the Workforce Development Strategy Project Report, presented by Community Futures Wildrose.COMPLETED 10-Sep-24 270/271/24 That Council move second and third reading of proposed Bylaw 1907 for the purpose of amending Land Use Bylaw 1808 by redesignating 1,224m2 on a portion of SE 18-30-24 W4 from Direct Control 5 District, back to Agriculture District.COMPLETED 10-Sep-24 272/24 That Council agrees to enter into a Tax Deferral Payment Agreement with Pine Cliff Energy Ltd. to pay 2024 taxes over a 6- month payment plan from October 2024 to March 2025, with no penalties to be assessed.COMPLETED 10-Sep-24 277/24 That Council authorize the Reeve to proceed with personnel issue as discussed. 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