HomeMy WebLinkAboutPost-Meeting Agenda Package - CM_Jun11_2024COUNCIL MEETING POST-MEETING AGENDA
Tuesday, June 11, 2024, 8:30 a.m.
1600 2nd Street NE
Three Hills, AB T0M 2A0
https://www.youtube.com/@kneehillcounty48
Pages
1.Call Meeting to Order
1.1 Agenda
1.1.1 Additions to the Agenda
1.1.2 Adoption of the Agenda
2.Approval of Minutes
2.1 Regular Council Meeting Minutes of May 28, 2024 3
3.Appointments
3.1 Delegation: Kneehill Regional Family and Community Support Services Annual
Report
11
Time: 9:00 a.m.
Presenter: Shelley Jackson-Berry
3.2 Public Hearing: Bylaw #1900 Land Use Bylaw Amendment to Local Rural
Commercial
24
Time: 10:00 a.m.
3.3 Century Farm Award Presentation: Sept Farm 35
Time: 11:00 a.m.
4.Infrastructure- Roads/Bridges/Water/Wastewater/Environment
No Report
5.Community Services
5.1 Planning
No Report
5.2 Agricultural Service Board & Parks
No Report
5.3 Protective Services
5.3.1 Protective Services Report June 2024 36
5.4 Economic Development
No Report
6.Corporate Services
6.1 Policy #16-12, County Credit and Fuel Cards 74
6.2 Policy #16-6, Additional Named Insured Policy 82
7.Legislative Services
No Report
8.Disposition of Delegation & Public Hearing Business
8.1 Kneehill Regional Family & Community Support Services Delegation 86
9.Council and Committee Reports 97
9.1 FCM Conference
10.Council Follow-Up Action List 98
11.Closed Session
11.1 Third Party Business (Section 16)
12.Motions from Closed Session
13.Adjourn
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Kneehill County
Regular Meeting of Council
Minutes
May 28, 2024, 8:30 a.m.
1600 2nd Street NE
Three Hills, AB T0M 2A0
Council Present: Faye McGhee, Councillor
Debbie Penner, Councillor
Jerry Wittstock, Deputy Reeve
Carrie Fobes, Councillor
Laura Lee Machell-Cunningham, Councillor
Wade Christie, Councillor
Kenneth King, Reeve
Staff Present: Mike Haugen, Chief Administrative Officer
Mike Ziehr, Director of Infrastructure
Kevin Gannon, Director of Community Services
Theresa Cochran, Director of Corporate Services
John McKiernan, Manager of Environmental Services
Marika Von Mirbach, Financial Planning Coordinator
Will Nyman, Information Management Supervisor
Deanna Keiver, Planning and Development Officer
Fallon Sherlock, Manager of Parks and Agricultural Services
Mike Conkin, Project Construction Supervisor
Wendy Gerbrandt, Economic Development Officer
Carolyn Van der Kuil, Legislative Services Coordinator
_____________________________________________________________________
1. Call Meeting to Order
Reeve King called the meeting to order at 8:30 a.m.
1.1 Agenda
1.1.1 Additions to the Agenda
Additions under Community Services: Agricultural Service Board &
Parks
5.2.3 Growing Kneehill Country Market
Ad ditions under Council & Committee Reports
9.1 CAEP Event
9.2 Invite from CAEP
9.3 Kneehill Housing
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May 28, 2024
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Additions under Closed Session
11.1 Third Party Business (FOIP- Section 16)
1.1.2 Adoption of the Agenda
Resolution: 148/24
Moved by: Councillor Christie
That Council approve the agenda as amended.
CARRIED UNANIMOUSLY
2. Approval of Minutes
2.1 Regular Council Meeting Minutes of May 14, 2024
Resolution: 149/24
Moved by: Deputy Reeve Wittstock
That Council approves the adoption of the minutes of the May 14, 2024, Regular
Meeting of Council, as amended.
CARRIED UNANIMOUSLY
4. Infrastructure- Roads/Bridges/Water/Wastewater/Environment
4.1 Hamlet of Wimborne: Naturally Occurring Fluoride
The Chair called for a recess at 8:51 a.m. and called the meeting back to order at
8:53 a.m. with all previously mentioned members present.
Resolution: 150/24
Moved by: Councillor Cunningham
That Council accept the Hamlet of Wimborne Fluoride reduction study as
information.
CARRIED UNANIMOUSLY
4.2 Capital Equipment Plan Pre-authorization - Snowplow
Resolution: 151/24
Moved by: Councillor McGhee
That Council approve the expenditure of up to $555,000 from the Capital
Equipment Replacement Reserve to fund the purchase of a Class 8 Highway
Snowplow for delivery in the fall of 2024.
CARRIED UNANIMOUSLY
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May 28, 2024
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Resolution: 152/24
Moved by: Deputy Reeve Wittstock
That Council direct that insurance proceeds received as a result of the totalled
snowplow be contributed to the Capital Equipment Replacement Reserve.
CARRIED UNANIMOUSLY
5. Community Services
5.1 Planning
5.1.1 Bylaw 1902- Redesignation from A to R
Resolution: 153/24
Moved by: Councillor Cunningham
That Council move first reading of proposed Bylaw 1902 for the purpose of
amending Land Use Bylaw 1808 by redesignating a portion of SW 16-31-25
W4 from Agriculture District to Recreation District.
CARRIED UNANIMOUSLY
Resolution: 154/24
Moved by: Deputy Reeve Wittstock
That Council move to schedule the Public Hearing, as per Sections 216.4 &
692 of the Municipal Government Act, to be held on June 25, 2024, at 10:00
a.m.
CARRIED UNANIMOUSLY
5.2 Agricultural Service Board & Parks
5.2.1 Open Farm Days Community Event in Trochu
Resolution: 155/24
Moved by: Councillor Christie
That Council approve the allocation of $5000 in funding to support the Open
Farm Days Cluster event at the Trochu Arboretum on August 17, 2024, to be
funded from the Growing Kneehill project budget.
CARRIED UNANIMOUSLY
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May 28, 2024
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5.2.2 Agricultural Fieldman Appointment
The Chair called for a recess at 9:26 a.m. and called the meeting back to
order at 9:35 a.m. with all previously mentioned members present.
Resolution: 156/24
Moved by: Councillor Christie
That Council appoint Fallon Sherlock as Agricultural Fieldman for Kneehill
County.
CARRIED UNANIMOUSLY
5.2.3 Growing Kneehill Country Market
Resolution: 157/24
Moved by: Councillor McGhee
That Council set a threshold of 15 vendors, per event, by May 31, 2024, for
the Country Market and cancel any respective Country Market that does not
meet this threshold.
CARRIED UNANIMOUSLY
Resolution: 158/24
Moved by: Councillor Cunningham
That Council direct Administration to include the Country Market in the 2025
budget for Council's consideration.
CARRIED UNANIMOUSLY
Resolution: 159/24
Moved by: Councillor McGhee
That Council direct Administration to conduct outreach, to potential Country
Market vendors in Kneehill County, utilizing funding not to exceed $4,000.00,
currently allocated for the Country Market in the 2024 budget.
CARRIED UNANIMOUSLY
6. Corporate Services
6.1 Virtual City Hall
Resolution: 160/24
Moved by: Councillor Cunningham
That Council approve the purchase of Virtual City Hall in 2024 for $15,000 with
funds coming from Corporate Initiatives.
CARRIED UNANIMOUSLY
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May 28, 2024
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3. Appointments
3.1 Delegation- Kneehill Housing Corporation
The Chair called for a recess at 10:28 a.m. and called the meeting back to order
at 10:34 a.m. with all previously mentioned members present.
Julie Miller, the Chief Administrative Officer (CAO) of Kneehill Housing, provided
Council a presentation on how the Golden Hills Lodge is funded, how rental rates
are set, how municipalities are requisitioned, and the cost pressures facing the
Golden Hills Lodge.
3.2 Delegation- Accurate Assessment 2024
Troy Birtles, Kris Meadows and Sean Barrett from Accurate Assessment
presented highlights of Kneehill County's 2023 Assessment.
6. Corporate Services
6.2 Capital Project – Council Screen
The Chair called for a recess at 12:23 p.m. and called the meeting back to order
at 1:00 p.m. with all previously mentioned members present.
Resolution: 161/24
Moved by: Deputy Reeve Wittstock
That council increase the budget for the Council Screen replacement from
$44,000 to $64,000 with funds coming from the IT reserve.
CARRIED UNANIMOUSLY
6.3 Town of Trochu Senior’s Living Complex Borrowing Bylaw
Resolution: 162/24
Moved by: Councillor Fobes
That Council undertake the first reading of Bylaw 1898 as directed by the Council
resolution on February 27th, 2024, which mandated the creation of a new bylaw
to address timelines and interest rates associated with the Trochu Housing
Corporation's loan guarantee agreement.
CARRIED UNANIMOUSLY
6.4 2025 Budget Guidelines
Resolution: 163/24
Moved by: Councillor McGhee
That the 2025 Operating and Capital Budgets, the 2026-2028 Operating
Forecast, and the 2026-2030 Capital Forecast, be prepared in accordance with
the following principles:
Align with Council’s Strategic Plan
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May 28, 2024
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Sustain existing service levels
Maintain competitive tax rates
Review and recommend adjustments of service fees and rates as
necessary
Continue to implement and monitor a proactive infrastructure renewal
strategy
Enhance the customer experience
CARRIED UNANIMOUSLY
7. Legislative Services
7.1 Alberta Utilities Commission (AUC) Rule 007 Consultation
Resolution: 164/24
Moved by: Councillor Cunningham
That Council direct staff to prepare a written submission as part of the current
AUC review of Rule 007.
CARRIED UNANIMOUSLY
8. Disposition of Delegation & Public Hearing Business
8.1 Kneehill Housing Corporation
Resolution: 165/24
Moved by: Councillor Penner
That Council receive for information the presentation provided by the Kneehill
Housing Corporation.
CARRIED UNANIMOUSLY
8.2 Accurate Assessment Delegation
Resolution: 166/24
Moved by: Councillor Cunningham
That Council receive for information the Accurate Assessment presentation.
CARRIED UNANIMOUSLY
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May 28, 2024
__________Initials
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9. Council and Committee Reports
Resolution: 167/24
Moved by: Councillor Fobes
That Council accepts for information the Council & Committee Report, as presented.
CARRIED UNANIMOUSLY
9.1 Central Alberta Economic Partnership
Councillors provided an update on the Central Alberta Economic Partnership
event that took place on Thursday, May 23, 2024 in Red Deer.
9.2 Central Alberta Economic Partnership Invite
Councillor McGhee provided Council an update on the webinar event that will
take place on Thursday, May 30th.
9.3 Kneehill Housing Corporation
Councillor Cunningham provided an update on the Kneehill Housing Corporation.
10. Council Follow-Up Action List
Resolution: 168/24
Moved by: Councillor Christie
That Council receive for information the Council Follow-Up Action List as presented.
CARRIED UNANIMOUSLY
11. Closed Session
Resolution: 169/24
Moved by: Councillor Fobes
That this meeting goes into closed session at 2:45 p.m. for the following reason(s):
Third Party Business (FOIP-Section 16)
CARRIED UNANIMOUSLY
Resolution: 170/24
Moved by: Councillor Christie
That Council return to open meeting at 4:19 p.m.
CARRIED UNANIMOUSLY
4:19 p.m. - meeting recessed to allow return of public.
4:20 p.m. - meeting resumed.
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May 28, 2024
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13. Adjourn
The meeting adjourned at 4:20 p.m.
Ken King, Reeve Mike Haugen, CAO
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APPOINTMENTS
Page 1 of 1
Version: 2022-02
Subject: Kneehill Regional Family and Community Support Services Annual
Report
Meeting Date:
Tuesday, June 11, 2024
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☒
☒
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
ATTACHMENTS:
Shelley Jackson-Berry is scheduled to present to Council at 9:00 a.m.
FCSS 2023 Annual Stakeholder Report
FCSS Cover Letter
Delegation Form
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Page 11 of 100
Delegation Request Form
Please submit completed form to
carolyn.vanderkuil@kneehillcounty.com
This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of
Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of
this information, please contact the FOIP Coordinator at 403-443-5541.
Regular Council Meeting Date & Time:
GUIDELINES
• Presentations are not to exceed 15 minutes, including questions, unless permitted by Council.
• The Delegation Request Form and related documents will become part of the public record and
will be released/published in the agenda and minutes and will be made available to the pubic in
a variety of methods.
• Persons interested in requesting a presentation to Kneehill County Council must supply all
pertinent information including handouts, PowerPoint Presentations no later than 4:00 p.m. on
the Wednesday prior to the scheduled Tuesday meeting. If your material is not published in the
agenda, bring ten (10) copies with you to the meeting. Note: distributed documents will
become part of the public record.
• The County’s Council meetings are video recorded and live-streamed on the County’s website.
Please submit completed form to carolyn.vanderkuil@kneehillcounty.com
PRESENTER DETAILS
Name: (Person Making
presentation)
Company or Group Represented:
Contact Number:
Email:
Mailing Address:
MEETING DETAILS
Please Note:
Regular Council Meetings are held the second and fourth Tuesday of every month unless otherwise
posted. Please see Kneehill County Website or contact Administration for more information.
June 11, 2024 @ 9:00 a.m.
Shelley Jackson-Berry
Kneehill Regional Family and Community Support Services (FCSS)
403-443-3800
shelley@krfcss.com
Box 400 Three Hills, AB T0M 2A0
Page 12 of 100
Delegation Request Form
Please submit completed form to
carolyn.vanderkuil@kneehillcounty.com
This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of
Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of
this information, please contact the FOIP Coordinator at 403-443-5541.
PRESENTATION TOPIC
Will the presentation require PowerPoint facilities? Yes No
The topic of the discussion is (be specific, provide details, and attach additional information, if
required so that all necessary details may be considered.):
PURPOSE OF PRESENTATION
☐ Information Only ☐ Request Action/Support ☐ Request Funds ☐ Other
Desired Resolution (What is the decision you are asking to make?)
• Have you included all attachments?
• Does your summary contain all pertinent information?
• Have you provided enough information to enable Council to make an informed decision?
• Have you reviewed your presentation to ensure that it will fit within the specified timelines?
Highlights from the Kneehill Regional FCSS 2023 annual stakeholder report will be
shared. As well, an update from our organization including social well-being trends we
are seeing in the Kneehill area.
Increased awareness and understanding of the Kneehill Regional FCSS program.
4
4
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779 – 2 Street N.E. Box 400 Three Hills, AB T0M 2A0
Tel: (403) 443-3800 Email: Shelley@krfcss.com
May 17, 2024
Dear Kneehill County Council:
RE: 2023 Kneehill Regional Family & Community Support Services Annual Report
Attached please find an electronic copy of the Kneehill Regional Family & Community
Support Services (FCSS) 2023 Annual Report. This document is a summary of the
program’s 25th year of operation. The Kneehill Regional FCSS Board hopes this review
provides adequate information regarding the services and supports provided to your residents
to enhance personal, family and community well-being over the last year.
As arranged, Shelley Jackson-Berry, our director, will be coming to do a short presentation to
Kneehill County Council on June 11 at 9:00 a.m. If you have any questions or comments
that you would rather have me address, please do not hesitate to reach out to me.
Kind Regards,
Kenneth King, Chairperson
Kneehill Regional FCSS Board
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Page 23 of 100
PUBLIC HEARING REPORT
Page 1 of 2
Version: 2020-02
Subject: Bylaw 1900 Land Use Bylaw Amendment to Local Rural Commercial
Meeting Date: Tuesday, June 11, 2024
Prepared By: Brandy Hay-Morgan, Planning & Development Officer
Presented By: Brandy Hay-Morgan, Planning & Development Officer
Link to Strat Plan: Improving Fiscal Sustainability
Background/
Proposal
Brenden Ramsay (Authorized Agent: Laura Ramsay) has applied to redesignate a
2.29-acre (±) portion of SW 13-29-25 W4M, Plan 861 0569, Blk 2 from Agriculture
to Local Rural Commercial District for a future development of a special events
venue.
Discussion/
Options/
Benefits/
Disadvantages:
Under the Municipal Government Act (MGA), applications for the redesignation of
lands require a public hearing to be held prior to adopting the bylaw creating the
new district. First reading to a proposed bylaw is the mechanism to get an
application in the queue.
All information and questions regarding the application are to be brought forward at
the public hearing so it can be heard by everyone. The public hearing process is a
legislated process. As per the MGA, Council must hear any person, or group of
persons who claim to be affected by the proposed bylaw. Any landowner who feels
they will be impacted by a proposed development either positively or negatively will
have an opportunity to speak about the matter directly at the public hearing.
Affected parties can also submit their comments in writing. These comments will be
included in the public hearing package for Council consideration.
Participating in the public hearing is the legislated method to provide comments to
Council for consideration. Once this public hearing is closed, no additional
information should be considered in the decision-making process. Redesignations
are about the proposed use. It is not a permit to develop. If successful in their
redesignation, specific details regarding the development will be required to be
submitted with their application to develop.
The subject parcel is bound by Rge Rd 251 on the west and is located
approximately two miles south of Hwy 575.
The applicants have indicated that they want to utilize existing buildings (quonset
and grain bins), for an event venue for the focus to be weddings and may entertain
other events if suitable for their location. It has an approximate capacity of 150
people and they intend to have camping available, and in the future the addition of
timber framed cabins for overnight accommodation for guests only. The proposed
use has warranted redesignation. No subdivision is proposed; therefore, this would
be rezoning only the areas of the parcel that will contain the new uses .
Page 24 of 100
Page 2 of 2
Version: 2020-01
Page 25 of 100
BYLAW NO 1900
TITLE OF BYLAW FROM AGRICULTURE DISTRICT TO LOCAL RURAL COMMERCIAL
A BYLAW OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AMEND
LAND USE BYLAW 1808
WHEREAS, pursuant to the Municipal Government Act, Chapter M-26, Revised Statutes of
Alberta 2000, as amended, a Municipal Council has authority to govern and to pass bylaws
respecting the municipality;
WHEREAS, it is deemed necessary and expedient to amend Bylaw No. 1808 in the manner
hereinafter.
NOW THEREFORE, the Council of Kneehill County, in the Province of Alberta, duly assembled,
and under the powers conferred upon it by the Municipal Government Act, RSA 2000, Chapter
M-26, and amendment thereto, enacts as follows:
1. INTRODUCTION
THAT in PART XIV – LAND USE MAPS, the relevant 2.29 ± acres (0.926± ha) of SW
13-29-25-W4, Plan 861 0569, Block 2 as shown on the sketch below are to be
redesignated from A – Agriculture District to LRC - Local Rural Commercial.
Page 26 of 100
Bylaw No. 1900, Agriculture District to
Local Rural Commercial Page 2 of 2
2. EFFECTIVE DATE
(1) This bylaw comes into effect upon third reading.
READ a first time on this 14th day of May, 2024.
PUBLIC HEARING on this _______ day of ______, 2024
READ a second time on this ________ day of __________, 2024.
READ a third time and final time of this _______ day of ________, 2024.
Reeve
Kenneth King
Chief Administrative Officer
Mike Haugen
Date Bylaw Signed
Page 27 of 100
Land Use Bylaw
1808
114
101. LRC – Local Rural Commercial
Purpose
To provide for commercial development within the County, including tourist uses which
charge a fee.
Permitted Uses
(a) Accessory Building
(b) Automotive and Recreational Vehicle
Sales and Rentals
(c) Culinary Herb Production
(d) Cut Flower Market
(e) Eating and Drinking Establishment
(f) Gas Bar
(g) Motor Vehicle Servicing Repair &
Storage – Service Station
(h) Office
(i) Personal Services Facility
(j) Public or Quasi-public Use
(k) Public Utility Building
(l) Restaurant
(m) Retail Store
(n) Security Suite
(o) Solar, Private – Ground Mounted
(p) Temporary Second Dwelling
(q) Tourist Information Services & Facilities
(r) Tree Farm
(s) U-Pick
(t) Veterinary Clinic
Discretionary Uses
(a) Accessory Use(s)
(b) Agricultural Processing
(c) Agricultural Support Service
(d) Agricultural Tourism
(e) Animal Shelter
(f) Auction Mart
(g) Auction Mart, Livestock
(h) Brewery/Distillery & Sales
(i) Bulk Fuel Depot
(j) Campground/RV Park
(k) Cannabis Retail Sales – Medical &
Non-medical
(l) Car/Truck Wash
(m) Cheese Processing
(n) Commercial Kennel
(o) Commercial Storage
(p) Drive-Through Business
(q) Equipment Rentals
(r) Farm and Industrial Equipment and
Machinery Sales and Service
(s) Financial Service
(t) Funeral Home
(u) Greenhouse, Commercial
(v) Hemp Processing
(w) Hotel
(x) Housing, Employee
(y) Landscaping, Commercial
(z) Liquor Sales
(aa) Market Garden
(bb) Meat Market / Butcher
(cc) Motel
(dd) Portable Storage Container
(ee) Recreational, Minor
(ff) Recycling Collection Point
(gg) Recycling Depot
(hh) Storage Rental Facilities
(ii) Riding Arena, Commercial
(jj) RV Storage – Major
(kk) RV Storage – Minor
(ll) Sign
(mm) Veterinary Hospital
(nn) Warehousing
(oo) Wind Energy Conversion System, Private
(pp) Wool Processing
LRC
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A
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Land Use Bylaw
1808
115
(1) Subdivision Regulations
(a) Minimum Lot Area: 1 acre (0.4 ha)
(b) Minimum Lot Width: 30.5 m (100 ft.)
(2) Development Regulations
(a) Maximum Lot Coverage: Sixty Percent (60%)
(b) Maximum Height of any Principal or
Accessory Structure:
12.0 m (39.4 ft.)
(3) Siting Regulations
(a) Minimum Yard, Front Setback from
the rights-of-way of Roads other than
primary Highways:
30.5 m (98.4 ft.)
(b) Minimum Yard, Front Setback from
Primary Highways:
as required by Alberta
Transportation
(c) Minimum Yard, Side Setback: 7.6 m (25 ft.)
(d) Minimum Yard, Rear Setback: 7.6 m (25 ft.)
(4) Parking
(a) Onsite parking requirements shall be determined by the Development Authority based
on the evaluation of each individual application.
(5) Special Requirements
(a) The exterior finish of any building shall be to the satisfaction of the Development
Authority.
(6) For development in the Local Rural Commercial District, the following criteria shall apply to
each application:
(a) The development shall be located adjacent to a road that meets the standard local road
or art road County standard.
(b) The access location shall be approved by the Development Authority in consultation with
the County’s Transportation Department.
(c) The development shall have good access to any highway. If multiple enterprises are
included in one site an Outline Plan or Area Structure Plan will be required.
(d) The development shall have suitable access and/or service roads so as not to interfere
with traffic, or create a hazard to traffic.
(e) In approving any developments that require upgrading of municipal roads to give proper
access to the development, the applicant shall pay for the upgrading of the road in
compliance with the County’s current road building policy or GMSS.
(f) The development shall have adequate sewage disposal systems and available water
supplies as required by appropriate authorities.
(g) If required by the Development Authority, the development shall also obtain approval
under the Special Events Bylaw for specific events.
Page 29 of 100
Land Use Bylaw
1808
116
(7) In addition to the regulations listed above, other regulations may apply. These include Part
VII – General Land Use Regulations, Part VIII – Specific Land Use Regulations, Part IX –
Landscaping, Fencing and Screening, Part X – Parking and Loading Regulations, and Part
XI – Sign Regulations.
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APPOINTMENTS
Page 1 of 1
Version: 2022-02
Subject: Century Farm Award Presentation- Sept Farm
Meeting Date: Tuesday, June 11, 2024
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By: Reeve King
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
ATTACHMENTS:
Kneehill County has a Century Farm and Ranch Award program designed to recognize families who have
continuously owned and actively operated the same land within Kneehill County for 100 years or more.
To qualify for this award, applicants must have already received the Provincial Alberta Century Farm and
Ranch Award for the land in question. When applying the applicant can choose the preferred method of
the presenting the plaque, and the Sept family have chosen to have the award presented at a regular
Council meeting.
Today, we are pleased to recognize the South Half of 6-32-25 W4, a piece of land purchased by Jacob
Schafer in 1892 and maintained by his family ever since. The current landowner, the late Vern Sept, is
honored posthumously through this award. His nephew, Nathan Sept, who completed the application, will
accept the plaque on behalf of the family. Mr. Nathan Sept and his family are present at today's meeting
to receive this recognition.
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
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REQUEST FOR DECISION
Page 1 of 4
Version: 2022-02
Subject: Protective Services Report June 2024
Meeting Date: Tuesday, June 11, 2024
Prepared By: Debra Grosfield, CLGM, Protective Services Manager
Presented By: Debra Grosfield, CLGM, Protective Services Manager
RECOMMENDED MOTION:
That Council accepts the Protective Services Report June 2024 as presented.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☒
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL:
As part of the Protective Services Report, we are including statistics from RCMP detachments,
Enforcement Officer statistics and events, Emergency Management and Fire Services updates.
Kneehill County has 5 RCMP detachments serving our area; Three Hills, Innisfail, Drumheller, Beiseker,
and Olds. Four detachments provide Quarterly Reports that they have based on Council’s priorities for
our community. Innisfail provides reporting; however, it is not applicable to Kneehill County as theirs is a
very small area.
Community Priorities for RCMP set by Council in
March 2024:
- Rural Crime Prevention
- Community safety focus
- Presence in rural communities
- Road Safety
- Partnering with Kneehill CPO’s in enforcement,
education and engagement.
Each year Council sets the Priorities for RCMP.
Page 36 of 100
REQUEST FOR DECISION
Page 2 of 4
Version: 2022-02
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Section 1: RCMP Reporting January 1 to March 31, 2024
As part of their accountability to our community, RCMP are providing Council’s with reporting on statistics,
community engagement, and community priorities. These are attached.
Section 2: Enforcement Services January to May 15, 2024
Enforcement within Kneehill County:
Citations: 16 Warnings, 2 Violation Tickets
8 Animal Control Files
21 Other Bylaw files
2 School events – Bike rodeos in Acme, Trochu, Linden, PCA (2 to be rescheduled due to rain)
7 Assist other Departments – Public hearing attendance, 1 Document Service, Fire ban sign flips,
fire scene traffic, planning inspections
Within Contracted Municipalities (we charge for hours):
o 13 Contracted bylaw files.
o 42 Contracted patrol hours.
Road Ban Report:
o 65 Targeted Patrols on Road Banned Roads
o 12 trucks were stopped, 3 had over-weight exemption permits, 9 were empty.
o 14 exemption permits were approved through the Transportation Department, totaling
approval for 540 over-weight exempted loads on various banned roads.
Section 3: Emergency Management January to May 15, 2024
Hosted 3 Kneehill Regional Emergency Management Agency Meetings (Jan, Mar, May). We had
our local hospital representative attend as a partner agency at our May meeting. Alberta
Emergency Management Agency attended our March meeting and discussed Alberta Drought
concerns.
Hosted an Incident Command System 200 Course with 13 attendees from our area (internally
taught by Dan Marsellus). This course provides training and resources for personnel to operate
efficiently during and incident or event.
Continued work in the organization on the Business Continuity Plan – next meeting is set for end
of May. Hazards and triggers for enacting our BCP are being created
Deployment “All Hands On Deck” presentation at All Staff Day.
Spring preparedness meetings with Fire Chiefs and Kneehill County Emergency Management
Team.
Emergency Preparedness Week was from May 5-11. Each municipality within our region shared
important preparedness information with residents on social media channels. Emergency Social
Services Coordinator, Shelley Jackson-Berry, also hosted a Just In Case Workshop. More
preparedness activities to occur over the summer.
Numerous workshops and training sessions are being planned over the next couple of months.
These are developed internally as part of our continued practice for emergency management
events that may occur in the region.
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REQUEST FOR DECISION
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Version: 2022-02
Section 4: Fire Services January to May 15, 2024
Hosted 2 Fire Chiefs Committee meetings (Jan, Apr).
Held a spring preparedness meeting with Fire Chiefs on drought conditions and farmers helping
with equipment. We issued a joint news release on this and shared it amongst all municipalities in
the area.
Repairs – Trochu’s Tender (100% KC) was repaired and back in service end of April.
Pump training and station visits – Rural Fire Chief Marsellus attended 1 of Carbon and Three Hills
practices to go over pump operations. Would like to jump in a training night for each department
this year to give preventative tips on pump maintenance and pump operations.
Acme Tender has been ordered through our CANOE purchasing system for $711,000. This
purchase was completed in collaboration with the Village of Acme and the Acme Fire Department
to ensure it meets the needs of their community and ours. The truck is expected to be delivered in
2025.
Three Hills/Kneehill County Engine (30/70% split) final inspection at the manufacturing plant is to
be completed in mid-June. Expected delivery by end of the summer.
9 Fire Investigations under the Fire Safety Codes Accreditation. These include incident reports to
the Fire Commissioners Office for vehicle fires, structure fires, and explosions (anything that have
a dollar loss).
6 Fire Inspections under the Fire Safety Codes Accreditation. These include occupancy loads for
businesses or non-profits in Kneehill County or within our partner municipalities.
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REQUEST FOR DECISION
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Version: 2022-02
FINANCIAL & STAFFING IMPLICATIONS:
We include the Provincial Policing Requisition in the Operating Budget.
Kneehill County has Enforcement Services Contracts with Three Hills that includes patrol hours, and
contracts with Acme, Carbon, Linden, and Trochu that are an on-call basis only for bylaw enforcement or
targeted patrol areas within their jurisdiction.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
For Drumheller, Olds, Three Hills, and Beiseker Detachments each:
Provincial Policing Report
Quarterly Statistical reporting
Community Letter (included only 1, they were all the same)
COUNCIL OPTIONS:
1. That Council approves the Protective Services Report June 2024 as presented.
2. Amend the recommendations as presented.
3. Administration to come back with other more information.
FOLLOW-UP ACTIONS:
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
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REQUEST FOR DECISION
Page 1 of 3
Version: 2022-02
Subject: Update to 16-12 County Credit and Fuel Cards Policy
Meeting Date: Tuesday, June 11, 2024
Prepared By: Ashley Olson, Financial Controller
Presented By: Ashley Olson, Financial Controller
RECOMMENDED MOTION:
That Council approve the revised Policy, 16-2 County Credit and Fuel Cards, as presented.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- 16-12 County Credit and Fuel Cards
BACKGROUND/PROPOSAL:
This policy has been reviewed and updated as part of an ongoing regular policy review process to ensure
its continued relevance and effectiveness, as well as to ensure alignment with the direction set by the
Council.
Highlights of changes made:
Delegation of authority: Authority to authorize credit card usage has been delegated to the
CAO, with a new credit card authorization process being administered. This enhances efficiency
and accountability in the approval process.
Removal of reference to debit cards: Debit cards have been removed as the County does not
establish debit cards, simplifying the card issuance process.
Total authorized card limit removal: The prior policy's restriction of a total corporate council-
approved limit of $40,000 has been removed, allowing for a more inclusive approach to card
authorization.
Focus: The policy aims to set standards for issuing, using, and monitoring credit and fuel cards.
It emphasizes the importance of responsible spending practices, with detailed guidelines on
appropriate usage provided in other procedure documents.
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REQUEST FOR DECISION
Page 2 of 3
Version: 2022-02
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
The County Credit and Fuel Cards policy has undergone revisions aimed at optimizing procurement
processes and enhancing organizational flexibility. This update brings several advantages:
Streamlined Purchasing: Expanding access to corporate credit cards for more staff members
streamlines the purchasing process, ensuring efficient payment and timely procurement of goods
and services.
Increased Flexibility: Empowering additional employees with corporate credit cards enables
swift responses to unforeseen business needs, bypassing traditional procurement delays.
Emergency Preparedness: Broadening card issuance enhances the County’s readiness for
emergencies, enabling prompt procurement of essential goods or services without approval
delays.
FINANCIAL & STAFFING IMPLICATIONS:
There are no direct financial costs associated with this policy change. T he revised policy will enhance
purchasing power among staff, streamlining procurement processes.
Administering an expanded program will necessitate staff time, but improved processes and
administrative support will facilitate this seamlessly.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Public Notification Other:
Once approved by Council, the updated policy will be made publicly available via the County’s website/
ATTACHMENTS:
Revised Policy – 16-12 County Credit and Fuel Cards
Existing Policy – 16-12 County Credit, Debit and Fuel Cards 2018
COUNCIL OPTIONS:
1. Council approve the policy as presented.
2. Council approve the policy with amendments
3. Council maintains the existing policy.
FOLLOW-UP ACTIONS:
After approval, the revised policy on credit card usage will be officially signed and subsequently published
on the County’s website. Administration will then proceed to administer the policy accordingly.
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REQUEST FOR DECISION
Page 3 of 3
Version: 2022-02
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
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POLICY
Section Policy No. Page
Financial 16-12 1 of 2
Policy Title Date: Motion No.
County Credit and Fuel Cards16-12
County Credit and Fuel Cards.docx
[Keywords] [Category]
Purpose:
This policy establishes standards for issuing, using, and monitoring corporate credit and fuel cards, aiming to
ensure fiscal responsibility, transparency, and compliance with County policies and procedures.
Scope:
This policy applies to all eligible County Council members and county employees, including those wishing to
receive corporate credit and fuel cards or be granted access to them for County-related activities.
Policy Guidelines:
Credit Cards
1. Card Issuance
1.1. The Chief Administrative Officer (CAO) is delegated the authority to authorize the issuance of credit
cards for County business needs.
1.2. Corporate credit cards will be issued only to employees whose job duties necessitate business-related
purchases, with prior approval required from their designated supervisor and the Director of their
respective department.
2. Authorized Use
2.1. Corporate credit cards are to be used strictly for official County business-related expenses, in
alignment with other related County policies and procedures for purchasing and credit card usage.
Personal use of the card is strictly prohibited.
3. Spending Limits
3.1. A standard spending limit of $5,000 will be set for all cardholders within the County as the default
limit. The CAO must approve exceptions to the standardized spending limit for individuals with roles
requiring higher spending thresholds.
3.2. Regular reviews will ensure that credit card limits align with the organization's requirements. The CAO
may approve adjustments based on changes in responsibilities, business needs, or other pertinent
factors.
4. Temporary Limit Increase
4.1. A temporary increase may be requested for one-time purchases exceeding an individual's assigned
spending limit.
4.2. Requests must be submitted in writing to the CAO, specifying the justification, amount, and duration
of the temporary increase.
4.3. Approved temporary increases will be documented, communicated, and monitored for compliance by
the Corporate Services department.
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POLICY
Section Policy No. Page
Financial 16-12 2 of 2
Policy Title Date: Motion No.
County Credit and Fuel Cards16-12 County
Credit and Fuel Cards.docx
[Keywords] [Category]
Fuel Cards
5. Card Issuance
5.1. Corporate fuel cards will be issued to employees whose job duties involve the operation of County
vehicles or require frequent travel where fuel expenses are incurred.
5.2. The authority to authorize the issuance of fuel cards for County business needs is delegated to the
CAO.
5.3. Upon issuance of fuel cards, individuals will be informed of any specific usage guidelines and
restrictions.
6. Authorized Use
6.1. Corporate fuel cards are to be used strictly for fuel expenses related to official County business
activities.
6.2. Personal use of fuel cards is strictly prohibited.
Monitoring and Compliance
The County will actively monitor payment card usage to ensure compliance with relevant County policies and
procedures. Failure to comply with this policy may result in disciplinary action, including the revocation of
corporate credit card usage privileges, mandatory reimbursement of non-compliant purchases, and
disciplinary measures up to and including termination of employment. Adherence to these policies is crucial to
maintain transparency, accountability, and responsible financial management.
Kenneth King,
Reeve
Mike Haugen,
CAO
Approved: March 30, 2006 138/06
Amended: May 11, 2010 231/10
Amended: August 20, 2013 373/13
Amended: February 27, 2018 60/18
Amended: [Keywords] [Category]
Review Date: June 2028
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REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Additional Named Insured Policy
Meeting Date: Tuesday, March 26, 2024
Prepared By: Will Nyman
Presented By: Will Nyman
RECOMMENDED MOTION:
That Council approve Policy #16-6, Additional Named Insured Policy as presented.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☒
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL:
At the Council meeting on May 14th, administration was instructed to develop a policy enabling
community organizations to join Kneehill County’s insurance. This policy will establish the guidelines and
criteria for these organizations to be designated as Additional Named Insured under Kneehill County’s
insurance policy.
There was a request from a community organization prior to this policy that has been appr oved and there
may be more requests coming the future, given that fact a policy on handling these requests is required.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
The County currently has other ANIs: Swalwell Community Hall Association, Hesketh Community Hall
Association, and Kneehill Adult Learning Society. Each of these ANI’s have benefited from this offering
for some time and in 2023, the Wimborne Community Centre was added.
The only potential risk to the County is that an y claims made by an Additional Named Insured (ANI) could
impact the County’s insurance premiums, as these claims are treated as claims under Kneehill County.
However, in over 20 years of providing this service, RMA has never encountered an ANI claim that
resulted in an increase in premiums for the municipality.
FINANCIAL & STAFFING IMPLICATIONS:
There is no financial impact as the premiums charged by the County’s insurance provider are billed back
directly to the community organization.
There are staffing implications, including the collection of required paperwork, drafting agreements, and
coordinating with our insurance provider. While these tasks are not currently burdensome, a rise in
requests could significantly impact staff time.
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REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
Policy 16-6, Additional Named Insured Policy
COUNCIL OPTIONS:
1. Council may approve the new Additional Name Insured Policy #16-6.
2. Council may make amendments and approve the new Additional Named Insured policy as
amended.
3. Council may request additional information.
FOLLOW-UP ACTIONS:
Sign new policy
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
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POLICY
Section Policy No. Page
Financial 16-6 1 of 2
Policy Title Date: Motion No.
Additional Named Insured Policy [Keywords] [Category]
Purpose:
At the discretion of the Kneehill County Council, community, not-for-profit organizations which 1) own and/or
operate public facilities in Kneehill County, and or 2) provide services to Kneehill County residents, may be
authorized to obtain insurance as an “Additional Named Insured” on Kneehill County’s policies.
Policy Guidelines:
Notwithstanding the above, community and not-for-profit organizations utilizing facilities owned by another
municipality are required to first request insurance coverage from said municipality prior to submitting any
request to Kneehill County.
Organizations wishing to obtain insurance coverage through Kneehill County must submit their request in
writing and provide the following information:
Formal name of the organization and facilities.
Address of the organization.
Name and phone number of a contact person.
Society registration number.
Description of the facility, service, operations and activities that are to be insured.
Legal land description of the property on which the facility to be insured is located.
Building and contents value of any facilities to be insured.
Listing of any special events or activities that may be considered high risk (i.e.:
rodeo, skiing).
Requested insurance commencement date.
Any other information required by the insurer.
In addition to the existing guidelines outlined in the policy for obtaining insurance coverage through Kneehill
County, it is expected that all community and not-for-profit organizations, especially those providing food
services or working with vulnerable populations, adhere to best practices to mitigate risks associated with such
activities.
1. Food Services: Organizations providing food services are expected to follow best practices, which may
include but are not limited to:
Certification by Alberta Health or relevant local health authorities.
Ensuring food handlers have appropriate training and certification.
Compliance with food safety regulations and standards.
Implementation of proper hygiene and sanitation practices.
Page 84 of 100
POLICY
Section Policy No. Page
Financial 16-6 2 of 2
Policy Title Date: Motion No.
Additional Named Insured Policy [Keywords] [Category]
2. Volunteer Screening: Organizations working with vulnerable populations are required to conduct a
thorough screening of volunteers, which may include:
Completion of security clearances for volunteers working with vulnerable populations.
Verification of volunteers' credentials and qualifications.
Obtaining drivers' abstracts for individuals driving others to appointments or events as
volunteers.
These measures aim to minimize potential risks to the community, ensuring the safety and well-being of all
individuals involved in activities and services provided by community organizations. Community Organizations
approved to obtain insurance coverage through Kneehill County will be responsible for all premiums related to
them being an “Additional Named Insured.”
All requests for insurance coverage are subject to the approval of Kneehill County’s insurance carrier.
Policy Procedure:
1. Interest must be initiated by the Community Group by contacting Kneehill County’s Corporate Services
Insurance Representative.
2. The Community Group must complete an application provided by the Corporate Services Insurance
Representative to receive an insurance quote.
3. Upon receipt of a quote, the Community Group needs to approve the insurance quote by writing a
letter to Kneehill County stating the Quote has been accepted.
4. The accepted quote and all required information must be supplied to Kneehill County.
5. The Corporate Services Insurance Representative will present a Request for Decision on the
Community Group’s behalf to Council; Council can approve or deny any Community Group’s bid to be
an Additional Named Insured.
6. If approved, the Corporate Services Insurance Representative will provide the insurance company with
the approved Council minutes and an agreement for the Chief administrative officer to sign.
7. At this time a letter will be sent to the Community Group communicating the approval and attaching
an agreement to be signed by the group’s representative.
Kenneth King,
Reeve
Mike Haugen,
CAO
Approved: [Keywords] [Category]
Review Date: Date four years from last approval date
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REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Kneehill Regional Family & Community Support Services Delegation
Meeting Date: Tuesday, June 11, 2024
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By: Mike Haugen, CAO
RECOMMENDED MOTION:
That Council receive for information the Kneehill Regional Family and Community Support Services
Annual Report and presentation.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL:
The Kneehill Regional Family & Community Support Services Delegation was scheduled at today’s
meeting at 9:00 a.m.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
The desired objective of their presentation is for information only.
FINANCIAL & STAFFING IMPLICATIONS:
There are no financial implications by approving the recommended motion.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
2023 Annual Report
COUNCIL OPTIONS:
1. That Council receive for information the KRFCSS Annual Report
2. That Council direct administration to provide further information.
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REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
FOLLOW-UP ACTIONS:
N/A
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
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REQUEST FOR DECISION
Page 1 of 1
Version: 2022-02
Subject: Council & Committee Report
Meeting Date: Tuesday, June 11, 2024
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By: Mike Haugen, CAO
RECOMMENDED MOTION:
That Council accepts for information the Council & Committee Report, as presented.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☐
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL:
The purpose of the Council and Committee Reports is to provide each member with the opportunity to
bring forward any matter of general interest to Council or the County.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Council reports will be included on the agenda when requested by Council and reports may be either in
writing, verbal, or a combination of both.
FINANCIAL & STAFFING IMPLICATIONS:
The recommended motion does not have any financial implication.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
Council & Committee Reports
COUNCIL OPTIONS:
1. That Council accepts the Council and Committee report.
FOLLOW-UP ACTIONS:
N/A
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
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REQUEST FOR DECISION
Page 1 of 1
Version: 2022-02
Subject: Council Follow-Up Action List
Meeting Date: Tuesday, June 11, 2024
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By: Mike Haugen, CAO
RECOMMENDED MOTION:
That Council receive for information the Council Follow-up Action List as presented.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL:
To request Council’s acceptance of the Council Follow -Up Action List.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Please find attached the Council Follow-up Action List. The Council Follow-up Action List is a list of items
from Council meetings that require follow-up. This document is regularly reviewed and updated after
each Council meeting.
FINANCIAL & STAFFING IMPLICATIONS:
The recommended motion does not have any financial implications.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
Council Follow-up Action List.
COUNCIL OPTIONS:
1. To receive the report regarding the Council Follow-up Action List for information.
2. Council provide further direction or required changes/amendments.
FOLLOW-UP ACTIONS:
N/A
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
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Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
30-May-23 208/23
Councillor Penner moved that Council authorize the use of
$10,000 from the 2023 Operating Budget – Strategic initiatives
for a regional economic development project at the Three Hills
Airport in partnership with the Town of Three Hills and Prairie
College.
Mike Haugen 2024 Q2
Hiring in Process (via Prairie)
has stalled and requires follow
up. Additional grant funding
has been recieved allowing the
project to expand once
someone is in place.
26-Sep-23
308/23
That Council defer the Grader and Gravel Services Policy #13-2
discussion to a future Committee of the Whole meeting.Mike Ziehr 2024 Q2
Policy #13-2 will be reviewed
concurrently with the
upcoming Policy #13-36 Dirt
Trails review.
13-Feb-24
026/24
That Council direct Administration to request Council
presentations from the NRCB, AUC, and knowledgeable expert on
Alberta electrical grid regarding processes, setbacks, and other
information relevant to municipalities.Mike Haugen/Carolyn Van der Kuil2024-03-01
NRCB- May 14th Council
Meeting
AUC-April 16 COW Meeting
27-Feb-24
038/24
That Council move to replace the Braconnier Campground Picnic
Shelter in 2025 and for administration to include a detailed
project plan in the 2025 budget for approval. Fallon Sherlock Q3 2024
Parks Infrastructure Standard
to be brought for approval in
the fall. Bracconnier structure
replacement project to be
included in 2025 budget.
27-Feb-24
045/24
That Council direct Administration to take the necessary steps to
modify the Town of Trochu, Guaranteeing Loan Agreement
timelines and interest rates, as per Trochu Housing Corporation's
request.Theresa Cochran Q2 2024
On the May 28th, Council
Agenda. Once the Bylaw is
passed (advertising required)
the Agreement will follow.
12-Mar-24
052/24
That Council approve the funding and installation of two new
streetlights in the Hamlet of Huxley as presented to be funded
from the 2024 Operating Budget.Mike Ziehr Q3 2024 In Progress
12-Mar-24
055/24
That Council moves to host 3 Country Markets at Horseshoe
Canyon in 2024 with a budget of $34,000 as part of the Growing
Kneehill Project.Kevin Gannon Q3 2024 In Progress
12-Mar-24
056/24
That Council direct staff to seek partnership opportunities with
the Cluster Group Event organized by the Open Farm Days in
place of a County led celebration of agriculture event.Kevin Gannon Q3 2024
In progress. funding
contribution request to come
to a future Council meeting
09-Apr-24
094/24
That Council approves to host Ratepayer Evenings in Three Hills
and Sunnyslope in June 2024. ;Christine Anderson Q2 2024
Sunnyslope: Wednesday, June
12
Three Hills: Thursday, June 20
23-Apr-24 113/24
That Council add the Unsightly Bylaw to the May 21st, 2024,
Committee of the Whole Agenda.Completed Deb Grosfield On the May 21st Agenda
14-May-24
122/24
That Council approve and accept a value of $15,500 for
approximately 5.651 +/- acres of the undeveloped road allowance
on the west side of the west half of section 25-33-25 W4.Barb Hazelton In Progress
14-May-24
126/24
That Council move to schedule the Public Hearing, for Bylaw 1900
as per Sections 216.4 & 692 of the Municipal Government Act, to
be held on June 11, 2024, at 10:00 a.m.Barb Hazelton On the June 11 Agenda
14-May-24
135/24
That Council direct Administration to develop criteria and a policy
for the management of additional named insured applications
within Kneehill County. ;On the June 11 Agenda
14-May-24
140/24
That Council directs Administration to coordinate a community
engagement session with Huxley residents to present the findings
of the wastewater study.Q2 2024
In Progress, Community
meeting to take place on June
26th at the Community Hall
14-May-24
147/24
That Council approve, in principle, the participation in the
proposed Stabilization Program and proceed with development of
a formal Memorandum of Understanding.Mike Haugen Q2 2024
28-May-24 150/24
That Council accept the Hamlet of Wimborne Fluoride reduction
study as information. Complete
28-May-24
151/24
That Council approve the expenditure of up to $555,000 from the
Capital Equipment Replacement Reserve to fund the purchase of
a Class 8 Highway Snowplow for delivery in the fall of 2024.Tender currently open
Council Action Items
Page 99 of 100
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
Council Action Items
28-May-24
152/24
That Council direct that insurance proceeds received as a result of
the totalled snow plow be contributed to the Capital Equipment
Replacement Reserve.Complete
28-May-24
153/24
That Council move first reading of proposed Bylaw 1902 for the
purpose of amending Land Use Bylaw 1808 by redesignating a
portion of SW 16-31-25 W4 from Agriculture District to
Recreation District.Complete
28-May-24
154/24
That Council move to schedule the Public Hearing, as per Sections
216.4 & 692 of the Municipal Government Act, to be held on June
25, 2024 at 10:00 a.m.Barb Hazelton On the June 25th Agenda.
28-May-24
155/24
That Council approve the allocation of $5000 in funding to
support the Open Farm Days Cluster event at the Trochu
Arboretum on August 17, 2024 to be funded from the Growing
Kneehill project budget.
28-May-24 156/24
That Council appoint Fallon Sherlock as Agricultural Fieldman for
Kneehill County. Complete
28-May-24
157/24
That Council set a threshold of 15 vendors, per event, by May 31,
2024, for the Country Market and cancel any respective Country
Market that does not meet this threshold.
28-May-24 158/24
That Council direct Administration to include the Country Market
in the 2025 budget for Council's consideration.
28-May-24
159/24
That Council direct Administration to conduct outreach, to
potential Country Market vendors in Kneehill County, utilizing
funding not to exceed $4,000.00, currently allocated for the
Country Market in the 2024 budget.
28-May-24 160/24
That Council approve the purchase of Virtual City Hall in 2024 for
$15,000 with funds coming from Corporate Initiatives.Complete
28-May-24
161/24
That council increase the budget for the Council Screen
replacement from $44,000 to $64,000 with funds coming from
the IT reserve. Complete
28-May-24
162/24
That Council undertake the first reading of Bylaw 1898 as
directed by the Council resolution on February 27th, 2024, which
mandated the creation of a new bylaw to address timelines and
interest rates associated with the Trochu Housing Corporation's
loan guarantee agreement.
28-May-24
163/24
That the 2025 Operating and Capital Budgets, the 2026-2028
Operating Forecast, and the 2026-2030 Capital Forecast, be
prepared in accordance with the following principles:Align with
Councils Strategic PlanSustain existing service levelsMaintain
competitive tax ratesReview and recommend adjustments of
service fees and rates as necessaryContinue to implement and
monitor a proactive infrastructure renewal strategyEnhance the
customer experience
28-May-24 164/24
That Council direct staff to prepare a written submission as part
of the current AUC review of Rule 007.
28-May-24 165/24
That Council receive for information the presentation provided by
the Kneehill Housing Corporation.Complete
28-May-24 166/24
That Council receive for information the Accurate Assessment
presentation.Complete
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