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HomeMy WebLinkAboutPost-Meeting Agenda Package - CM_Jun11_2024COUNCIL MEETING POST-MEETING AGENDA Tuesday, June 11, 2024, 8:30 a.m. 1600 2nd Street NE Three Hills, AB T0M 2A0 https://www.youtube.com/@kneehillcounty48 Pages 1.Call Meeting to Order 1.1 Agenda 1.1.1 Additions to the Agenda 1.1.2 Adoption of the Agenda 2.Approval of Minutes 2.1 Regular Council Meeting Minutes of May 28, 2024 3 3.Appointments 3.1 Delegation: Kneehill Regional Family and Community Support Services Annual Report 11 Time: 9:00 a.m. Presenter: Shelley Jackson-Berry 3.2 Public Hearing: Bylaw #1900 Land Use Bylaw Amendment to Local Rural Commercial 24 Time: 10:00 a.m. 3.3 Century Farm Award Presentation: Sept Farm 35 Time: 11:00 a.m. 4.Infrastructure- Roads/Bridges/Water/Wastewater/Environment No Report 5.Community Services 5.1 Planning No Report 5.2 Agricultural Service Board & Parks No Report 5.3 Protective Services 5.3.1 Protective Services Report June 2024 36 5.4 Economic Development No Report 6.Corporate Services 6.1 Policy #16-12, County Credit and Fuel Cards 74 6.2 Policy #16-6, Additional Named Insured Policy 82 7.Legislative Services No Report 8.Disposition of Delegation & Public Hearing Business 8.1 Kneehill Regional Family & Community Support Services Delegation 86 9.Council and Committee Reports 97 9.1 FCM Conference 10.Council Follow-Up Action List 98 11.Closed Session 11.1 Third Party Business (Section 16) 12.Motions from Closed Session 13.Adjourn Page 2 of 100 __________Initials 1 Kneehill County Regular Meeting of Council Minutes May 28, 2024, 8:30 a.m. 1600 2nd Street NE Three Hills, AB T0M 2A0 Council Present: Faye McGhee, Councillor Debbie Penner, Councillor Jerry Wittstock, Deputy Reeve Carrie Fobes, Councillor Laura Lee Machell-Cunningham, Councillor Wade Christie, Councillor Kenneth King, Reeve Staff Present: Mike Haugen, Chief Administrative Officer Mike Ziehr, Director of Infrastructure Kevin Gannon, Director of Community Services Theresa Cochran, Director of Corporate Services John McKiernan, Manager of Environmental Services Marika Von Mirbach, Financial Planning Coordinator Will Nyman, Information Management Supervisor Deanna Keiver, Planning and Development Officer Fallon Sherlock, Manager of Parks and Agricultural Services Mike Conkin, Project Construction Supervisor Wendy Gerbrandt, Economic Development Officer Carolyn Van der Kuil, Legislative Services Coordinator _____________________________________________________________________ 1. Call Meeting to Order Reeve King called the meeting to order at 8:30 a.m. 1.1 Agenda 1.1.1 Additions to the Agenda Additions under Community Services: Agricultural Service Board & Parks 5.2.3 Growing Kneehill Country Market Ad ditions under Council & Committee Reports 9.1 CAEP Event 9.2 Invite from CAEP 9.3 Kneehill Housing Page 3 of 100 May 28, 2024 __________Initials 2 Additions under Closed Session 11.1 Third Party Business (FOIP- Section 16) 1.1.2 Adoption of the Agenda Resolution: 148/24 Moved by: Councillor Christie That Council approve the agenda as amended. CARRIED UNANIMOUSLY 2. Approval of Minutes 2.1 Regular Council Meeting Minutes of May 14, 2024 Resolution: 149/24 Moved by: Deputy Reeve Wittstock That Council approves the adoption of the minutes of the May 14, 2024, Regular Meeting of Council, as amended. CARRIED UNANIMOUSLY 4. Infrastructure- Roads/Bridges/Water/Wastewater/Environment 4.1 Hamlet of Wimborne: Naturally Occurring Fluoride The Chair called for a recess at 8:51 a.m. and called the meeting back to order at 8:53 a.m. with all previously mentioned members present. Resolution: 150/24 Moved by: Councillor Cunningham That Council accept the Hamlet of Wimborne Fluoride reduction study as information. CARRIED UNANIMOUSLY 4.2 Capital Equipment Plan Pre-authorization - Snowplow Resolution: 151/24 Moved by: Councillor McGhee That Council approve the expenditure of up to $555,000 from the Capital Equipment Replacement Reserve to fund the purchase of a Class 8 Highway Snowplow for delivery in the fall of 2024. CARRIED UNANIMOUSLY Page 4 of 100 May 28, 2024 __________Initials 3 Resolution: 152/24 Moved by: Deputy Reeve Wittstock That Council direct that insurance proceeds received as a result of the totalled snowplow be contributed to the Capital Equipment Replacement Reserve. CARRIED UNANIMOUSLY 5. Community Services 5.1 Planning 5.1.1 Bylaw 1902- Redesignation from A to R Resolution: 153/24 Moved by: Councillor Cunningham That Council move first reading of proposed Bylaw 1902 for the purpose of amending Land Use Bylaw 1808 by redesignating a portion of SW 16-31-25 W4 from Agriculture District to Recreation District. CARRIED UNANIMOUSLY Resolution: 154/24 Moved by: Deputy Reeve Wittstock That Council move to schedule the Public Hearing, as per Sections 216.4 & 692 of the Municipal Government Act, to be held on June 25, 2024, at 10:00 a.m. CARRIED UNANIMOUSLY 5.2 Agricultural Service Board & Parks 5.2.1 Open Farm Days Community Event in Trochu Resolution: 155/24 Moved by: Councillor Christie That Council approve the allocation of $5000 in funding to support the Open Farm Days Cluster event at the Trochu Arboretum on August 17, 2024, to be funded from the Growing Kneehill project budget. CARRIED UNANIMOUSLY Page 5 of 100 May 28, 2024 __________Initials 4 5.2.2 Agricultural Fieldman Appointment The Chair called for a recess at 9:26 a.m. and called the meeting back to order at 9:35 a.m. with all previously mentioned members present. Resolution: 156/24 Moved by: Councillor Christie That Council appoint Fallon Sherlock as Agricultural Fieldman for Kneehill County. CARRIED UNANIMOUSLY 5.2.3 Growing Kneehill Country Market Resolution: 157/24 Moved by: Councillor McGhee That Council set a threshold of 15 vendors, per event, by May 31, 2024, for the Country Market and cancel any respective Country Market that does not meet this threshold. CARRIED UNANIMOUSLY Resolution: 158/24 Moved by: Councillor Cunningham That Council direct Administration to include the Country Market in the 2025 budget for Council's consideration. CARRIED UNANIMOUSLY Resolution: 159/24 Moved by: Councillor McGhee That Council direct Administration to conduct outreach, to potential Country Market vendors in Kneehill County, utilizing funding not to exceed $4,000.00, currently allocated for the Country Market in the 2024 budget. CARRIED UNANIMOUSLY 6. Corporate Services 6.1 Virtual City Hall Resolution: 160/24 Moved by: Councillor Cunningham That Council approve the purchase of Virtual City Hall in 2024 for $15,000 with funds coming from Corporate Initiatives. CARRIED UNANIMOUSLY Page 6 of 100 May 28, 2024 __________Initials 5 3. Appointments 3.1 Delegation- Kneehill Housing Corporation The Chair called for a recess at 10:28 a.m. and called the meeting back to order at 10:34 a.m. with all previously mentioned members present. Julie Miller, the Chief Administrative Officer (CAO) of Kneehill Housing, provided Council a presentation on how the Golden Hills Lodge is funded, how rental rates are set, how municipalities are requisitioned, and the cost pressures facing the Golden Hills Lodge. 3.2 Delegation- Accurate Assessment 2024 Troy Birtles, Kris Meadows and Sean Barrett from Accurate Assessment presented highlights of Kneehill County's 2023 Assessment. 6. Corporate Services 6.2 Capital Project – Council Screen The Chair called for a recess at 12:23 p.m. and called the meeting back to order at 1:00 p.m. with all previously mentioned members present. Resolution: 161/24 Moved by: Deputy Reeve Wittstock That council increase the budget for the Council Screen replacement from $44,000 to $64,000 with funds coming from the IT reserve. CARRIED UNANIMOUSLY 6.3 Town of Trochu Senior’s Living Complex Borrowing Bylaw Resolution: 162/24 Moved by: Councillor Fobes That Council undertake the first reading of Bylaw 1898 as directed by the Council resolution on February 27th, 2024, which mandated the creation of a new bylaw to address timelines and interest rates associated with the Trochu Housing Corporation's loan guarantee agreement. CARRIED UNANIMOUSLY 6.4 2025 Budget Guidelines Resolution: 163/24 Moved by: Councillor McGhee That the 2025 Operating and Capital Budgets, the 2026-2028 Operating Forecast, and the 2026-2030 Capital Forecast, be prepared in accordance with the following principles:  Align with Council’s Strategic Plan Page 7 of 100 May 28, 2024 __________Initials 6  Sustain existing service levels  Maintain competitive tax rates  Review and recommend adjustments of service fees and rates as necessary  Continue to implement and monitor a proactive infrastructure renewal strategy  Enhance the customer experience CARRIED UNANIMOUSLY 7. Legislative Services 7.1 Alberta Utilities Commission (AUC) Rule 007 Consultation Resolution: 164/24 Moved by: Councillor Cunningham That Council direct staff to prepare a written submission as part of the current AUC review of Rule 007. CARRIED UNANIMOUSLY 8. Disposition of Delegation & Public Hearing Business 8.1 Kneehill Housing Corporation Resolution: 165/24 Moved by: Councillor Penner That Council receive for information the presentation provided by the Kneehill Housing Corporation. CARRIED UNANIMOUSLY 8.2 Accurate Assessment Delegation Resolution: 166/24 Moved by: Councillor Cunningham That Council receive for information the Accurate Assessment presentation. CARRIED UNANIMOUSLY Page 8 of 100 May 28, 2024 __________Initials 7 9. Council and Committee Reports Resolution: 167/24 Moved by: Councillor Fobes That Council accepts for information the Council & Committee Report, as presented. CARRIED UNANIMOUSLY 9.1 Central Alberta Economic Partnership Councillors provided an update on the Central Alberta Economic Partnership event that took place on Thursday, May 23, 2024 in Red Deer. 9.2 Central Alberta Economic Partnership Invite Councillor McGhee provided Council an update on the webinar event that will take place on Thursday, May 30th. 9.3 Kneehill Housing Corporation Councillor Cunningham provided an update on the Kneehill Housing Corporation. 10. Council Follow-Up Action List Resolution: 168/24 Moved by: Councillor Christie That Council receive for information the Council Follow-Up Action List as presented. CARRIED UNANIMOUSLY 11. Closed Session Resolution: 169/24 Moved by: Councillor Fobes That this meeting goes into closed session at 2:45 p.m. for the following reason(s):  Third Party Business (FOIP-Section 16) CARRIED UNANIMOUSLY Resolution: 170/24 Moved by: Councillor Christie That Council return to open meeting at 4:19 p.m. CARRIED UNANIMOUSLY 4:19 p.m. - meeting recessed to allow return of public. 4:20 p.m. - meeting resumed. Page 9 of 100 May 28, 2024 __________Initials 8 13. Adjourn The meeting adjourned at 4:20 p.m. Ken King, Reeve Mike Haugen, CAO Page 10 of 100 APPOINTMENTS Page 1 of 1 Version: 2022-02 Subject: Kneehill Regional Family and Community Support Services Annual Report Meeting Date: Tuesday, June 11, 2024 STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☒ ☒ ☒ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service ATTACHMENTS: Shelley Jackson-Berry is scheduled to present to Council at 9:00 a.m.  FCSS 2023 Annual Stakeholder Report  FCSS Cover Letter  Delegation Form APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 11 of 100 Delegation Request Form Please submit completed form to carolyn.vanderkuil@kneehillcounty.com This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of this information, please contact the FOIP Coordinator at 403-443-5541. Regular Council Meeting Date & Time: GUIDELINES • Presentations are not to exceed 15 minutes, including questions, unless permitted by Council. • The Delegation Request Form and related documents will become part of the public record and will be released/published in the agenda and minutes and will be made available to the pubic in a variety of methods. • Persons interested in requesting a presentation to Kneehill County Council must supply all pertinent information including handouts, PowerPoint Presentations no later than 4:00 p.m. on the Wednesday prior to the scheduled Tuesday meeting. If your material is not published in the agenda, bring ten (10) copies with you to the meeting. Note: distributed documents will become part of the public record. • The County’s Council meetings are video recorded and live-streamed on the County’s website. Please submit completed form to carolyn.vanderkuil@kneehillcounty.com PRESENTER DETAILS Name: (Person Making presentation) Company or Group Represented: Contact Number: Email: Mailing Address: MEETING DETAILS Please Note: Regular Council Meetings are held the second and fourth Tuesday of every month unless otherwise posted. Please see Kneehill County Website or contact Administration for more information. June 11, 2024 @ 9:00 a.m. Shelley Jackson-Berry Kneehill Regional Family and Community Support Services (FCSS) 403-443-3800 shelley@krfcss.com Box 400 Three Hills, AB T0M 2A0 Page 12 of 100 Delegation Request Form Please submit completed form to carolyn.vanderkuil@kneehillcounty.com This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of this information, please contact the FOIP Coordinator at 403-443-5541. PRESENTATION TOPIC Will the presentation require PowerPoint facilities? Yes  No  The topic of the discussion is (be specific, provide details, and attach additional information, if required so that all necessary details may be considered.): PURPOSE OF PRESENTATION ☐ Information Only ☐ Request Action/Support ☐ Request Funds ☐ Other Desired Resolution (What is the decision you are asking to make?) • Have you included all attachments? • Does your summary contain all pertinent information? • Have you provided enough information to enable Council to make an informed decision? • Have you reviewed your presentation to ensure that it will fit within the specified timelines? Highlights from the Kneehill Regional FCSS 2023 annual stakeholder report will be shared. As well, an update from our organization including social well-being trends we are seeing in the Kneehill area. Increased awareness and understanding of the Kneehill Regional FCSS program. 4 4 Page 13 of 100 779 – 2 Street N.E. Box 400 Three Hills, AB T0M 2A0 Tel: (403) 443-3800 Email: Shelley@krfcss.com May 17, 2024 Dear Kneehill County Council: RE: 2023 Kneehill Regional Family & Community Support Services Annual Report Attached please find an electronic copy of the Kneehill Regional Family & Community Support Services (FCSS) 2023 Annual Report. This document is a summary of the program’s 25th year of operation. The Kneehill Regional FCSS Board hopes this review provides adequate information regarding the services and supports provided to your residents to enhance personal, family and community well-being over the last year. As arranged, Shelley Jackson-Berry, our director, will be coming to do a short presentation to Kneehill County Council on June 11 at 9:00 a.m. If you have any questions or comments that you would rather have me address, please do not hesitate to reach out to me. Kind Regards, Kenneth King, Chairperson Kneehill Regional FCSS Board Page 14 of 100 Page 15 of 100 Page 16 of 100 Page 17 of 100 Page 18 of 100 Page 19 of 100 Page 20 of 100 Page 21 of 100 Page 22 of 100 Page 23 of 100 PUBLIC HEARING REPORT Page 1 of 2 Version: 2020-02 Subject: Bylaw 1900 Land Use Bylaw Amendment to Local Rural Commercial Meeting Date: Tuesday, June 11, 2024 Prepared By: Brandy Hay-Morgan, Planning & Development Officer Presented By: Brandy Hay-Morgan, Planning & Development Officer Link to Strat Plan: Improving Fiscal Sustainability Background/ Proposal Brenden Ramsay (Authorized Agent: Laura Ramsay) has applied to redesignate a 2.29-acre (±) portion of SW 13-29-25 W4M, Plan 861 0569, Blk 2 from Agriculture to Local Rural Commercial District for a future development of a special events venue. Discussion/ Options/ Benefits/ Disadvantages: Under the Municipal Government Act (MGA), applications for the redesignation of lands require a public hearing to be held prior to adopting the bylaw creating the new district. First reading to a proposed bylaw is the mechanism to get an application in the queue. All information and questions regarding the application are to be brought forward at the public hearing so it can be heard by everyone. The public hearing process is a legislated process. As per the MGA, Council must hear any person, or group of persons who claim to be affected by the proposed bylaw. Any landowner who feels they will be impacted by a proposed development either positively or negatively will have an opportunity to speak about the matter directly at the public hearing. Affected parties can also submit their comments in writing. These comments will be included in the public hearing package for Council consideration. Participating in the public hearing is the legislated method to provide comments to Council for consideration. Once this public hearing is closed, no additional information should be considered in the decision-making process. Redesignations are about the proposed use. It is not a permit to develop. If successful in their redesignation, specific details regarding the development will be required to be submitted with their application to develop. The subject parcel is bound by Rge Rd 251 on the west and is located approximately two miles south of Hwy 575. The applicants have indicated that they want to utilize existing buildings (quonset and grain bins), for an event venue for the focus to be weddings and may entertain other events if suitable for their location. It has an approximate capacity of 150 people and they intend to have camping available, and in the future the addition of timber framed cabins for overnight accommodation for guests only. The proposed use has warranted redesignation. No subdivision is proposed; therefore, this would be rezoning only the areas of the parcel that will contain the new uses . Page 24 of 100 Page 2 of 2 Version: 2020-01 Page 25 of 100 BYLAW NO 1900 TITLE OF BYLAW FROM AGRICULTURE DISTRICT TO LOCAL RURAL COMMERCIAL A BYLAW OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AMEND LAND USE BYLAW 1808 WHEREAS, pursuant to the Municipal Government Act, Chapter M-26, Revised Statutes of Alberta 2000, as amended, a Municipal Council has authority to govern and to pass bylaws respecting the municipality; WHEREAS, it is deemed necessary and expedient to amend Bylaw No. 1808 in the manner hereinafter. NOW THEREFORE, the Council of Kneehill County, in the Province of Alberta, duly assembled, and under the powers conferred upon it by the Municipal Government Act, RSA 2000, Chapter M-26, and amendment thereto, enacts as follows: 1. INTRODUCTION THAT in PART XIV – LAND USE MAPS, the relevant 2.29 ± acres (0.926± ha) of SW 13-29-25-W4, Plan 861 0569, Block 2 as shown on the sketch below are to be redesignated from A – Agriculture District to LRC - Local Rural Commercial. Page 26 of 100 Bylaw No. 1900, Agriculture District to Local Rural Commercial Page 2 of 2 2. EFFECTIVE DATE (1) This bylaw comes into effect upon third reading. READ a first time on this 14th day of May, 2024. PUBLIC HEARING on this _______ day of ______, 2024 READ a second time on this ________ day of __________, 2024. READ a third time and final time of this _______ day of ________, 2024. Reeve Kenneth King Chief Administrative Officer Mike Haugen Date Bylaw Signed Page 27 of 100 Land Use Bylaw 1808 114 101. LRC – Local Rural Commercial Purpose To provide for commercial development within the County, including tourist uses which charge a fee. Permitted Uses (a) Accessory Building (b) Automotive and Recreational Vehicle Sales and Rentals (c) Culinary Herb Production (d) Cut Flower Market (e) Eating and Drinking Establishment (f) Gas Bar (g) Motor Vehicle Servicing Repair & Storage – Service Station (h) Office (i) Personal Services Facility (j) Public or Quasi-public Use (k) Public Utility Building (l) Restaurant (m) Retail Store (n) Security Suite (o) Solar, Private – Ground Mounted (p) Temporary Second Dwelling (q) Tourist Information Services & Facilities (r) Tree Farm (s) U-Pick (t) Veterinary Clinic Discretionary Uses (a) Accessory Use(s) (b) Agricultural Processing (c) Agricultural Support Service (d) Agricultural Tourism (e) Animal Shelter (f) Auction Mart (g) Auction Mart, Livestock (h) Brewery/Distillery & Sales (i) Bulk Fuel Depot (j) Campground/RV Park (k) Cannabis Retail Sales – Medical & Non-medical (l) Car/Truck Wash (m) Cheese Processing (n) Commercial Kennel (o) Commercial Storage (p) Drive-Through Business (q) Equipment Rentals (r) Farm and Industrial Equipment and Machinery Sales and Service (s) Financial Service (t) Funeral Home (u) Greenhouse, Commercial (v) Hemp Processing (w) Hotel (x) Housing, Employee (y) Landscaping, Commercial (z) Liquor Sales (aa) Market Garden (bb) Meat Market / Butcher (cc) Motel (dd) Portable Storage Container (ee) Recreational, Minor (ff) Recycling Collection Point (gg) Recycling Depot (hh) Storage Rental Facilities (ii) Riding Arena, Commercial (jj) RV Storage – Major (kk) RV Storage – Minor (ll) Sign (mm) Veterinary Hospital (nn) Warehousing (oo) Wind Energy Conversion System, Private (pp) Wool Processing      LRC L O C A L R U R A L C O M M E R C I A L D I S T R I C T Page 28 of 100 Land Use Bylaw 1808 115   (1) Subdivision Regulations (a) Minimum Lot Area: 1 acre (0.4 ha) (b) Minimum Lot Width: 30.5 m (100 ft.) (2) Development Regulations (a) Maximum Lot Coverage: Sixty Percent (60%) (b) Maximum Height of any Principal or Accessory Structure: 12.0 m (39.4 ft.) (3) Siting Regulations (a) Minimum Yard, Front Setback from the rights-of-way of Roads other than primary Highways: 30.5 m (98.4 ft.) (b) Minimum Yard, Front Setback from Primary Highways: as required by Alberta Transportation (c) Minimum Yard, Side Setback: 7.6 m (25 ft.) (d) Minimum Yard, Rear Setback: 7.6 m (25 ft.) (4) Parking (a) Onsite parking requirements shall be determined by the Development Authority based on the evaluation of each individual application. (5) Special Requirements (a) The exterior finish of any building shall be to the satisfaction of the Development Authority. (6) For development in the Local Rural Commercial District, the following criteria shall apply to each application: (a) The development shall be located adjacent to a road that meets the standard local road or art road County standard. (b) The access location shall be approved by the Development Authority in consultation with the County’s Transportation Department. (c) The development shall have good access to any highway. If multiple enterprises are included in one site an Outline Plan or Area Structure Plan will be required. (d) The development shall have suitable access and/or service roads so as not to interfere with traffic, or create a hazard to traffic. (e) In approving any developments that require upgrading of municipal roads to give proper access to the development, the applicant shall pay for the upgrading of the road in compliance with the County’s current road building policy or GMSS. (f) The development shall have adequate sewage disposal systems and available water supplies as required by appropriate authorities. (g) If required by the Development Authority, the development shall also obtain approval under the Special Events Bylaw for specific events. Page 29 of 100 Land Use Bylaw 1808 116 (7) In addition to the regulations listed above, other regulations may apply. These include Part VII – General Land Use Regulations, Part VIII – Specific Land Use Regulations, Part IX – Landscaping, Fencing and Screening, Part X – Parking and Loading Regulations, and Part XI – Sign Regulations. Page 30 of 100 Page 31 of 100 Page 32 of 100 Page 33 of 100 Page 34 of 100 APPOINTMENTS Page 1 of 1 Version: 2022-02 Subject: Century Farm Award Presentation- Sept Farm Meeting Date: Tuesday, June 11, 2024 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Reeve King STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service ATTACHMENTS: Kneehill County has a Century Farm and Ranch Award program designed to recognize families who have continuously owned and actively operated the same land within Kneehill County for 100 years or more. To qualify for this award, applicants must have already received the Provincial Alberta Century Farm and Ranch Award for the land in question. When applying the applicant can choose the preferred method of the presenting the plaque, and the Sept family have chosen to have the award presented at a regular Council meeting. Today, we are pleased to recognize the South Half of 6-32-25 W4, a piece of land purchased by Jacob Schafer in 1892 and maintained by his family ever since. The current landowner, the late Vern Sept, is honored posthumously through this award. His nephew, Nathan Sept, who completed the application, will accept the plaque on behalf of the family. Mr. Nathan Sept and his family are present at today's meeting to receive this recognition. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 35 of 100 REQUEST FOR DECISION Page 1 of 4 Version: 2022-02 Subject: Protective Services Report June 2024 Meeting Date: Tuesday, June 11, 2024 Prepared By: Debra Grosfield, CLGM, Protective Services Manager Presented By: Debra Grosfield, CLGM, Protective Services Manager RECOMMENDED MOTION: That Council accepts the Protective Services Report June 2024 as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☒ ☒ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: As part of the Protective Services Report, we are including statistics from RCMP detachments, Enforcement Officer statistics and events, Emergency Management and Fire Services updates. Kneehill County has 5 RCMP detachments serving our area; Three Hills, Innisfail, Drumheller, Beiseker, and Olds. Four detachments provide Quarterly Reports that they have based on Council’s priorities for our community. Innisfail provides reporting; however, it is not applicable to Kneehill County as theirs is a very small area. Community Priorities for RCMP set by Council in March 2024: - Rural Crime Prevention - Community safety focus - Presence in rural communities - Road Safety - Partnering with Kneehill CPO’s in enforcement, education and engagement. Each year Council sets the Priorities for RCMP. Page 36 of 100 REQUEST FOR DECISION Page 2 of 4 Version: 2022-02 DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Section 1: RCMP Reporting January 1 to March 31, 2024 As part of their accountability to our community, RCMP are providing Council’s with reporting on statistics, community engagement, and community priorities. These are attached. Section 2: Enforcement Services January to May 15, 2024 Enforcement within Kneehill County:  Citations: 16 Warnings, 2 Violation Tickets  8 Animal Control Files  21 Other Bylaw files  2 School events – Bike rodeos in Acme, Trochu, Linden, PCA (2 to be rescheduled due to rain)  7 Assist other Departments – Public hearing attendance, 1 Document Service, Fire ban sign flips, fire scene traffic, planning inspections  Within Contracted Municipalities (we charge for hours): o 13 Contracted bylaw files. o 42 Contracted patrol hours.  Road Ban Report: o 65 Targeted Patrols on Road Banned Roads o 12 trucks were stopped, 3 had over-weight exemption permits, 9 were empty. o 14 exemption permits were approved through the Transportation Department, totaling approval for 540 over-weight exempted loads on various banned roads. Section 3: Emergency Management January to May 15, 2024  Hosted 3 Kneehill Regional Emergency Management Agency Meetings (Jan, Mar, May). We had our local hospital representative attend as a partner agency at our May meeting. Alberta Emergency Management Agency attended our March meeting and discussed Alberta Drought concerns.  Hosted an Incident Command System 200 Course with 13 attendees from our area (internally taught by Dan Marsellus). This course provides training and resources for personnel to operate efficiently during and incident or event.  Continued work in the organization on the Business Continuity Plan – next meeting is set for end of May. Hazards and triggers for enacting our BCP are being created  Deployment “All Hands On Deck” presentation at All Staff Day.  Spring preparedness meetings with Fire Chiefs and Kneehill County Emergency Management Team.  Emergency Preparedness Week was from May 5-11. Each municipality within our region shared important preparedness information with residents on social media channels. Emergency Social Services Coordinator, Shelley Jackson-Berry, also hosted a Just In Case Workshop. More preparedness activities to occur over the summer.  Numerous workshops and training sessions are being planned over the next couple of months. These are developed internally as part of our continued practice for emergency management events that may occur in the region. Page 37 of 100 REQUEST FOR DECISION Page 3 of 4 Version: 2022-02 Section 4: Fire Services January to May 15, 2024  Hosted 2 Fire Chiefs Committee meetings (Jan, Apr).  Held a spring preparedness meeting with Fire Chiefs on drought conditions and farmers helping with equipment. We issued a joint news release on this and shared it amongst all municipalities in the area.  Repairs – Trochu’s Tender (100% KC) was repaired and back in service end of April.  Pump training and station visits – Rural Fire Chief Marsellus attended 1 of Carbon and Three Hills practices to go over pump operations. Would like to jump in a training night for each department this year to give preventative tips on pump maintenance and pump operations.  Acme Tender has been ordered through our CANOE purchasing system for $711,000. This purchase was completed in collaboration with the Village of Acme and the Acme Fire Department to ensure it meets the needs of their community and ours. The truck is expected to be delivered in 2025.  Three Hills/Kneehill County Engine (30/70% split) final inspection at the manufacturing plant is to be completed in mid-June. Expected delivery by end of the summer.  9 Fire Investigations under the Fire Safety Codes Accreditation. These include incident reports to the Fire Commissioners Office for vehicle fires, structure fires, and explosions (anything that have a dollar loss).  6 Fire Inspections under the Fire Safety Codes Accreditation. These include occupancy loads for businesses or non-profits in Kneehill County or within our partner municipalities. Page 38 of 100 REQUEST FOR DECISION Page 4 of 4 Version: 2022-02 FINANCIAL & STAFFING IMPLICATIONS: We include the Provincial Policing Requisition in the Operating Budget. Kneehill County has Enforcement Services Contracts with Three Hills that includes patrol hours, and contracts with Acme, Carbon, Linden, and Trochu that are an on-call basis only for bylaw enforcement or targeted patrol areas within their jurisdiction. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: For Drumheller, Olds, Three Hills, and Beiseker Detachments each:  Provincial Policing Report  Quarterly Statistical reporting  Community Letter (included only 1, they were all the same) COUNCIL OPTIONS: 1. That Council approves the Protective Services Report June 2024 as presented. 2. Amend the recommendations as presented. 3. Administration to come back with other more information. FOLLOW-UP ACTIONS: APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 39 of 100 Page 40 of 100 Page 41 of 100 Page 42 of 100 Page 43 of 100 Page 44 of 100 Page 45 of 100 Page 46 of 100 Page 47 of 100 Page 48 of 100 Page 49 of 100 Page 50 of 100 Page 51 of 100 Page 52 of 100 Page 53 of 100 Page 54 of 100 Page 55 of 100 Page 56 of 100 Page 57 of 100 Page 58 of 100 Page 59 of 100 Page 60 of 100 Page 61 of 100 Page 62 of 100 Page 63 of 100 Page 64 of 100 Page 65 of 100 Page 66 of 100 Page 67 of 100 Page 68 of 100 Page 69 of 100 Page 70 of 100 Page 71 of 100 Page 72 of 100 Page 73 of 100 REQUEST FOR DECISION Page 1 of 3 Version: 2022-02 Subject: Update to 16-12 County Credit and Fuel Cards Policy Meeting Date: Tuesday, June 11, 2024 Prepared By: Ashley Olson, Financial Controller Presented By: Ashley Olson, Financial Controller RECOMMENDED MOTION: That Council approve the revised Policy, 16-2 County Credit and Fuel Cards, as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☒ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- 16-12 County Credit and Fuel Cards BACKGROUND/PROPOSAL: This policy has been reviewed and updated as part of an ongoing regular policy review process to ensure its continued relevance and effectiveness, as well as to ensure alignment with the direction set by the Council. Highlights of changes made:  Delegation of authority: Authority to authorize credit card usage has been delegated to the CAO, with a new credit card authorization process being administered. This enhances efficiency and accountability in the approval process.  Removal of reference to debit cards: Debit cards have been removed as the County does not establish debit cards, simplifying the card issuance process.  Total authorized card limit removal: The prior policy's restriction of a total corporate council- approved limit of $40,000 has been removed, allowing for a more inclusive approach to card authorization.  Focus: The policy aims to set standards for issuing, using, and monitoring credit and fuel cards. It emphasizes the importance of responsible spending practices, with detailed guidelines on appropriate usage provided in other procedure documents. Page 74 of 100 REQUEST FOR DECISION Page 2 of 3 Version: 2022-02 DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The County Credit and Fuel Cards policy has undergone revisions aimed at optimizing procurement processes and enhancing organizational flexibility. This update brings several advantages:  Streamlined Purchasing: Expanding access to corporate credit cards for more staff members streamlines the purchasing process, ensuring efficient payment and timely procurement of goods and services.  Increased Flexibility: Empowering additional employees with corporate credit cards enables swift responses to unforeseen business needs, bypassing traditional procurement delays.  Emergency Preparedness: Broadening card issuance enhances the County’s readiness for emergencies, enabling prompt procurement of essential goods or services without approval delays. FINANCIAL & STAFFING IMPLICATIONS: There are no direct financial costs associated with this policy change. T he revised policy will enhance purchasing power among staff, streamlining procurement processes. Administering an expanded program will necessitate staff time, but improved processes and administrative support will facilitate this seamlessly. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Public Notification Other: Once approved by Council, the updated policy will be made publicly available via the County’s website/ ATTACHMENTS: Revised Policy – 16-12 County Credit and Fuel Cards Existing Policy – 16-12 County Credit, Debit and Fuel Cards 2018 COUNCIL OPTIONS: 1. Council approve the policy as presented. 2. Council approve the policy with amendments 3. Council maintains the existing policy. FOLLOW-UP ACTIONS: After approval, the revised policy on credit card usage will be officially signed and subsequently published on the County’s website. Administration will then proceed to administer the policy accordingly. Page 75 of 100 REQUEST FOR DECISION Page 3 of 3 Version: 2022-02 APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 76 of 100 POLICY Section Policy No. Page Financial 16-12 1 of 2 Policy Title Date: Motion No. County Credit and Fuel Cards16-12 County Credit and Fuel Cards.docx [Keywords] [Category] Purpose: This policy establishes standards for issuing, using, and monitoring corporate credit and fuel cards, aiming to ensure fiscal responsibility, transparency, and compliance with County policies and procedures. Scope: This policy applies to all eligible County Council members and county employees, including those wishing to receive corporate credit and fuel cards or be granted access to them for County-related activities. Policy Guidelines: Credit Cards 1. Card Issuance 1.1. The Chief Administrative Officer (CAO) is delegated the authority to authorize the issuance of credit cards for County business needs. 1.2. Corporate credit cards will be issued only to employees whose job duties necessitate business-related purchases, with prior approval required from their designated supervisor and the Director of their respective department. 2. Authorized Use 2.1. Corporate credit cards are to be used strictly for official County business-related expenses, in alignment with other related County policies and procedures for purchasing and credit card usage. Personal use of the card is strictly prohibited. 3. Spending Limits 3.1. A standard spending limit of $5,000 will be set for all cardholders within the County as the default limit. The CAO must approve exceptions to the standardized spending limit for individuals with roles requiring higher spending thresholds. 3.2. Regular reviews will ensure that credit card limits align with the organization's requirements. The CAO may approve adjustments based on changes in responsibilities, business needs, or other pertinent factors. 4. Temporary Limit Increase 4.1. A temporary increase may be requested for one-time purchases exceeding an individual's assigned spending limit. 4.2. Requests must be submitted in writing to the CAO, specifying the justification, amount, and duration of the temporary increase. 4.3. Approved temporary increases will be documented, communicated, and monitored for compliance by the Corporate Services department. Page 77 of 100 POLICY Section Policy No. Page Financial 16-12 2 of 2 Policy Title Date: Motion No. County Credit and Fuel Cards16-12 County Credit and Fuel Cards.docx [Keywords] [Category] Fuel Cards 5. Card Issuance 5.1. Corporate fuel cards will be issued to employees whose job duties involve the operation of County vehicles or require frequent travel where fuel expenses are incurred. 5.2. The authority to authorize the issuance of fuel cards for County business needs is delegated to the CAO. 5.3. Upon issuance of fuel cards, individuals will be informed of any specific usage guidelines and restrictions. 6. Authorized Use 6.1. Corporate fuel cards are to be used strictly for fuel expenses related to official County business activities. 6.2. Personal use of fuel cards is strictly prohibited. Monitoring and Compliance The County will actively monitor payment card usage to ensure compliance with relevant County policies and procedures. Failure to comply with this policy may result in disciplinary action, including the revocation of corporate credit card usage privileges, mandatory reimbursement of non-compliant purchases, and disciplinary measures up to and including termination of employment. Adherence to these policies is crucial to maintain transparency, accountability, and responsible financial management. Kenneth King, Reeve Mike Haugen, CAO Approved: March 30, 2006 138/06 Amended: May 11, 2010 231/10 Amended: August 20, 2013 373/13 Amended: February 27, 2018 60/18 Amended: [Keywords] [Category] Review Date: June 2028 Page 78 of 100 Page 79 of 100 Page 80 of 100 Page 81 of 100 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Additional Named Insured Policy Meeting Date: Tuesday, March 26, 2024 Prepared By: Will Nyman Presented By: Will Nyman RECOMMENDED MOTION: That Council approve Policy #16-6, Additional Named Insured Policy as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☒ ☒ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: At the Council meeting on May 14th, administration was instructed to develop a policy enabling community organizations to join Kneehill County’s insurance. This policy will establish the guidelines and criteria for these organizations to be designated as Additional Named Insured under Kneehill County’s insurance policy. There was a request from a community organization prior to this policy that has been appr oved and there may be more requests coming the future, given that fact a policy on handling these requests is required. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The County currently has other ANIs: Swalwell Community Hall Association, Hesketh Community Hall Association, and Kneehill Adult Learning Society. Each of these ANI’s have benefited from this offering for some time and in 2023, the Wimborne Community Centre was added. The only potential risk to the County is that an y claims made by an Additional Named Insured (ANI) could impact the County’s insurance premiums, as these claims are treated as claims under Kneehill County. However, in over 20 years of providing this service, RMA has never encountered an ANI claim that resulted in an increase in premiums for the municipality. FINANCIAL & STAFFING IMPLICATIONS: There is no financial impact as the premiums charged by the County’s insurance provider are billed back directly to the community organization. There are staffing implications, including the collection of required paperwork, drafting agreements, and coordinating with our insurance provider. While these tasks are not currently burdensome, a rise in requests could significantly impact staff time. Page 82 of 100 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Policy 16-6, Additional Named Insured Policy COUNCIL OPTIONS: 1. Council may approve the new Additional Name Insured Policy #16-6. 2. Council may make amendments and approve the new Additional Named Insured policy as amended. 3. Council may request additional information. FOLLOW-UP ACTIONS: Sign new policy APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 83 of 100 POLICY Section Policy No. Page Financial 16-6 1 of 2 Policy Title Date: Motion No. Additional Named Insured Policy [Keywords] [Category] Purpose: At the discretion of the Kneehill County Council, community, not-for-profit organizations which 1) own and/or operate public facilities in Kneehill County, and or 2) provide services to Kneehill County residents, may be authorized to obtain insurance as an “Additional Named Insured” on Kneehill County’s policies. Policy Guidelines: Notwithstanding the above, community and not-for-profit organizations utilizing facilities owned by another municipality are required to first request insurance coverage from said municipality prior to submitting any request to Kneehill County. Organizations wishing to obtain insurance coverage through Kneehill County must submit their request in writing and provide the following information:  Formal name of the organization and facilities.  Address of the organization.  Name and phone number of a contact person.  Society registration number.  Description of the facility, service, operations and activities that are to be insured.  Legal land description of the property on which the facility to be insured is located.  Building and contents value of any facilities to be insured.  Listing of any special events or activities that may be considered high risk (i.e.: rodeo, skiing).  Requested insurance commencement date.  Any other information required by the insurer. In addition to the existing guidelines outlined in the policy for obtaining insurance coverage through Kneehill County, it is expected that all community and not-for-profit organizations, especially those providing food services or working with vulnerable populations, adhere to best practices to mitigate risks associated with such activities. 1. Food Services: Organizations providing food services are expected to follow best practices, which may include but are not limited to:  Certification by Alberta Health or relevant local health authorities.  Ensuring food handlers have appropriate training and certification.  Compliance with food safety regulations and standards.  Implementation of proper hygiene and sanitation practices. Page 84 of 100 POLICY Section Policy No. Page Financial 16-6 2 of 2 Policy Title Date: Motion No. Additional Named Insured Policy [Keywords] [Category] 2. Volunteer Screening: Organizations working with vulnerable populations are required to conduct a thorough screening of volunteers, which may include:  Completion of security clearances for volunteers working with vulnerable populations.  Verification of volunteers' credentials and qualifications.  Obtaining drivers' abstracts for individuals driving others to appointments or events as volunteers. These measures aim to minimize potential risks to the community, ensuring the safety and well-being of all individuals involved in activities and services provided by community organizations. Community Organizations approved to obtain insurance coverage through Kneehill County will be responsible for all premiums related to them being an “Additional Named Insured.” All requests for insurance coverage are subject to the approval of Kneehill County’s insurance carrier. Policy Procedure: 1. Interest must be initiated by the Community Group by contacting Kneehill County’s Corporate Services Insurance Representative. 2. The Community Group must complete an application provided by the Corporate Services Insurance Representative to receive an insurance quote. 3. Upon receipt of a quote, the Community Group needs to approve the insurance quote by writing a letter to Kneehill County stating the Quote has been accepted. 4. The accepted quote and all required information must be supplied to Kneehill County. 5. The Corporate Services Insurance Representative will present a Request for Decision on the Community Group’s behalf to Council; Council can approve or deny any Community Group’s bid to be an Additional Named Insured. 6. If approved, the Corporate Services Insurance Representative will provide the insurance company with the approved Council minutes and an agreement for the Chief administrative officer to sign. 7. At this time a letter will be sent to the Community Group communicating the approval and attaching an agreement to be signed by the group’s representative. Kenneth King, Reeve Mike Haugen, CAO Approved: [Keywords] [Category] Review Date: Date four years from last approval date Page 85 of 100 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Kneehill Regional Family & Community Support Services Delegation Meeting Date: Tuesday, June 11, 2024 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council receive for information the Kneehill Regional Family and Community Support Services Annual Report and presentation. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: The Kneehill Regional Family & Community Support Services Delegation was scheduled at today’s meeting at 9:00 a.m. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The desired objective of their presentation is for information only. FINANCIAL & STAFFING IMPLICATIONS: There are no financial implications by approving the recommended motion. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: 2023 Annual Report COUNCIL OPTIONS: 1. That Council receive for information the KRFCSS Annual Report 2. That Council direct administration to provide further information. Page 86 of 100 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 FOLLOW-UP ACTIONS: N/A APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 87 of 100 Page 88 of 100 Page 89 of 100 Page 90 of 100 Page 91 of 100 Page 92 of 100 Page 93 of 100 Page 94 of 100 Page 95 of 100 Page 96 of 100 REQUEST FOR DECISION Page 1 of 1 Version: 2022-02 Subject: Council & Committee Report Meeting Date: Tuesday, June 11, 2024 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council accepts for information the Council & Committee Report, as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: The purpose of the Council and Committee Reports is to provide each member with the opportunity to bring forward any matter of general interest to Council or the County. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Council reports will be included on the agenda when requested by Council and reports may be either in writing, verbal, or a combination of both. FINANCIAL & STAFFING IMPLICATIONS: The recommended motion does not have any financial implication. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Council & Committee Reports COUNCIL OPTIONS: 1. That Council accepts the Council and Committee report. FOLLOW-UP ACTIONS: N/A APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 97 of 100 REQUEST FOR DECISION Page 1 of 1 Version: 2022-02 Subject: Council Follow-Up Action List Meeting Date: Tuesday, June 11, 2024 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council receive for information the Council Follow-up Action List as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: To request Council’s acceptance of the Council Follow -Up Action List. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Please find attached the Council Follow-up Action List. The Council Follow-up Action List is a list of items from Council meetings that require follow-up. This document is regularly reviewed and updated after each Council meeting. FINANCIAL & STAFFING IMPLICATIONS: The recommended motion does not have any financial implications. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Council Follow-up Action List. COUNCIL OPTIONS: 1. To receive the report regarding the Council Follow-up Action List for information. 2. Council provide further direction or required changes/amendments. FOLLOW-UP ACTIONS: N/A APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 98 of 100 Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status 30-May-23 208/23 Councillor Penner moved that Council authorize the use of $10,000 from the 2023 Operating Budget – Strategic initiatives for a regional economic development project at the Three Hills Airport in partnership with the Town of Three Hills and Prairie College. Mike Haugen 2024 Q2 Hiring in Process (via Prairie) has stalled and requires follow up. Additional grant funding has been recieved allowing the project to expand once someone is in place. 26-Sep-23 308/23 That Council defer the Grader and Gravel Services Policy #13-2 discussion to a future Committee of the Whole meeting.Mike Ziehr 2024 Q2 Policy #13-2 will be reviewed concurrently with the upcoming Policy #13-36 Dirt Trails review. 13-Feb-24 026/24 That Council direct Administration to request Council presentations from the NRCB, AUC, and knowledgeable expert on Alberta electrical grid regarding processes, setbacks, and other information relevant to municipalities.Mike Haugen/Carolyn Van der Kuil2024-03-01 NRCB- May 14th Council Meeting AUC-April 16 COW Meeting 27-Feb-24 038/24 That Council move to replace the Braconnier Campground Picnic Shelter in 2025 and for administration to include a detailed project plan in the 2025 budget for approval. Fallon Sherlock Q3 2024 Parks Infrastructure Standard to be brought for approval in the fall. Bracconnier structure replacement project to be included in 2025 budget. 27-Feb-24 045/24 That Council direct Administration to take the necessary steps to modify the Town of Trochu, Guaranteeing Loan Agreement timelines and interest rates, as per Trochu Housing Corporation's request.Theresa Cochran Q2 2024 On the May 28th, Council Agenda. Once the Bylaw is passed (advertising required) the Agreement will follow. 12-Mar-24 052/24 That Council approve the funding and installation of two new streetlights in the Hamlet of Huxley as presented to be funded from the 2024 Operating Budget.Mike Ziehr Q3 2024 In Progress 12-Mar-24 055/24 That Council moves to host 3 Country Markets at Horseshoe Canyon in 2024 with a budget of $34,000 as part of the Growing Kneehill Project.Kevin Gannon Q3 2024 In Progress 12-Mar-24 056/24 That Council direct staff to seek partnership opportunities with the Cluster Group Event organized by the Open Farm Days in place of a County led celebration of agriculture event.Kevin Gannon Q3 2024 In progress. funding contribution request to come to a future Council meeting 09-Apr-24 094/24 That Council approves to host Ratepayer Evenings in Three Hills and Sunnyslope in June 2024. ;Christine Anderson Q2 2024 Sunnyslope: Wednesday, June 12 Three Hills: Thursday, June 20 23-Apr-24 113/24 That Council add the Unsightly Bylaw to the May 21st, 2024, Committee of the Whole Agenda.Completed Deb Grosfield On the May 21st Agenda 14-May-24 122/24 That Council approve and accept a value of $15,500 for approximately 5.651 +/- acres of the undeveloped road allowance on the west side of the west half of section 25-33-25 W4.Barb Hazelton In Progress 14-May-24 126/24 That Council move to schedule the Public Hearing, for Bylaw 1900 as per Sections 216.4 & 692 of the Municipal Government Act, to be held on June 11, 2024, at 10:00 a.m.Barb Hazelton On the June 11 Agenda 14-May-24 135/24 That Council direct Administration to develop criteria and a policy for the management of additional named insured applications within Kneehill County. ;On the June 11 Agenda 14-May-24 140/24 That Council directs Administration to coordinate a community engagement session with Huxley residents to present the findings of the wastewater study.Q2 2024 In Progress, Community meeting to take place on June 26th at the Community Hall 14-May-24 147/24 That Council approve, in principle, the participation in the proposed Stabilization Program and proceed with development of a formal Memorandum of Understanding.Mike Haugen Q2 2024 28-May-24 150/24 That Council accept the Hamlet of Wimborne Fluoride reduction study as information. Complete 28-May-24 151/24 That Council approve the expenditure of up to $555,000 from the Capital Equipment Replacement Reserve to fund the purchase of a Class 8 Highway Snowplow for delivery in the fall of 2024.Tender currently open Council Action Items Page 99 of 100 Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status Council Action Items 28-May-24 152/24 That Council direct that insurance proceeds received as a result of the totalled snow plow be contributed to the Capital Equipment Replacement Reserve.Complete 28-May-24 153/24 That Council move first reading of proposed Bylaw 1902 for the purpose of amending Land Use Bylaw 1808 by redesignating a portion of SW 16-31-25 W4 from Agriculture District to Recreation District.Complete 28-May-24 154/24 That Council move to schedule the Public Hearing, as per Sections 216.4 & 692 of the Municipal Government Act, to be held on June 25, 2024 at 10:00 a.m.Barb Hazelton On the June 25th Agenda. 28-May-24 155/24 That Council approve the allocation of $5000 in funding to support the Open Farm Days Cluster event at the Trochu Arboretum on August 17, 2024 to be funded from the Growing Kneehill project budget. 28-May-24 156/24 That Council appoint Fallon Sherlock as Agricultural Fieldman for Kneehill County. Complete 28-May-24 157/24 That Council set a threshold of 15 vendors, per event, by May 31, 2024, for the Country Market and cancel any respective Country Market that does not meet this threshold. 28-May-24 158/24 That Council direct Administration to include the Country Market in the 2025 budget for Council's consideration. 28-May-24 159/24 That Council direct Administration to conduct outreach, to potential Country Market vendors in Kneehill County, utilizing funding not to exceed $4,000.00, currently allocated for the Country Market in the 2024 budget. 28-May-24 160/24 That Council approve the purchase of Virtual City Hall in 2024 for $15,000 with funds coming from Corporate Initiatives.Complete 28-May-24 161/24 That council increase the budget for the Council Screen replacement from $44,000 to $64,000 with funds coming from the IT reserve. Complete 28-May-24 162/24 That Council undertake the first reading of Bylaw 1898 as directed by the Council resolution on February 27th, 2024, which mandated the creation of a new bylaw to address timelines and interest rates associated with the Trochu Housing Corporation's loan guarantee agreement. 28-May-24 163/24 That the 2025 Operating and Capital Budgets, the 2026-2028 Operating Forecast, and the 2026-2030 Capital Forecast, be prepared in accordance with the following principles:Align with Councils Strategic PlanSustain existing service levelsMaintain competitive tax ratesReview and recommend adjustments of service fees and rates as necessaryContinue to implement and monitor a proactive infrastructure renewal strategyEnhance the customer experience 28-May-24 164/24 That Council direct staff to prepare a written submission as part of the current AUC review of Rule 007. 28-May-24 165/24 That Council receive for information the presentation provided by the Kneehill Housing Corporation.Complete 28-May-24 166/24 That Council receive for information the Accurate Assessment presentation.Complete Page 100 of 100