HomeMy WebLinkAboutPost-Meeting Agenda Package - CM_Mar26_2024COUNCIL MEETING POST-MEETING AGENDA
Tuesday, March 26, 2024, 8:30 a.m.
1600 2nd Street NE
Three Hills, AB T0M 2A0
https://www.youtube.com/@kneehillcounty48
Pages
1.Call Meeting to Order
1.1 Agenda
1.1.1 Additions to the Agenda
1.1.2 Adoption of the Agenda
2.Approval of Minutes
2.1 Regular Council Meeting Minutes of March 12, 2024 3
3.Appointments
3.1 Delegation- Wind Concerns Kneehill County 9
Time: 10:00 a.m.
Presenter: Kelly Tainsh
4.Infrastructure- Roads/Bridges/Water/Wastewater/Environment
No Report
5.Community Services
5.1 Planning
5.1.1 Bylaw 1895 & 1896 Land Use Bylaw Amendment to Direct Control 42
5.2 Agricultural Service Board & Parks
No Report
5.3 Protective Services
5.3.1 Annual Appointment of Fire Guardians 63
5.4 Economic Development
No Report
6.Corporate Services
6.1 2023 Q4 Report – Preliminary Operating and Capital Budget Results
6.2 2023 Q4 Report – Preliminary Operating and Capital Budget Results Continued 66
6.3 2024 Requisitions and Ratepayer Impacts 84
7.Legislative Services
7.1 Trochu Flower, Baking and Photography Show Sponsorship 97
8.Disposition of Delegation & Public Hearing Business
8.1 Wind Concerns Kneehill County Delegation 104
9.Council and Committee Reports 108
9.1 Community Futures Wildrose 109
9.2 Kneehill Housing Corporation
9.3 Alberta Senior and Housing Conference
9.4 Rural Municipalities of Alberta Conference
10.Council Follow-Up Action List 112
11.Closed Session
11.1 Third Party Business (Section 16)
12.Motions from Closed Session
13.Adjourn
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__________Initials
1
Kneehill County
Regular Meeting of Council
Minutes
March 12, 2024, 8:30 a.m.
1600 2nd Street NE
Three Hills, AB T0M 2A0
Council Present: Faye McGhee, Councillor
Debbie Penner, Councillor
Jerry Wittstock, Deputy Reeve
Carrie Fobes, Councillor (Virtual)
Laura Lee Machell-Cunningham, Councillor (Virtual)
Wade Christie, Councillor
Kenneth King, Reeve
Staff Present: Mike Haugen, Chief Administrative Officer
Mike Ziehr, Director of Infrastructure
Kevin Gannon, Director of Community Services
Theresa Cochran, Director of Corporate Services
Debra Grosfield, Manager of Protective Services
Fallon Sherlock, Manager of Parks and Agricultural Services
Jenna Kester, Economic Development Intern
Carolyn Van der Kuil, Legislative Services Coordinator
_____________________________________________________________________
1. Call Meeting to Order
Reeve King called the meeting to order at 8:30 a.m.
1.1 Agenda
1.1.1 Additions to the Agenda
Additions under Council & Committee Reports
9.1 Community Futures Wildrose
9.2 Trochu Housing Corporation
Additions under Closed Session
11.3 Third Party Business Interests (Section 16- FOIP)
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March 12, 2024
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2
1.1.2 Adoption of the Agenda
Resolution: 050/24
Moved by: Councillor Christie
That Council approve the agenda as amended.
CARRIED UNANIMOUSLY
2. Approval of Minutes
2.1 Regular Council Meeting Minutes of February 27, 2024
Resolution: 051/24
Moved by: Councillor McGhee
That Council approves the adoption of the minutes of the February 27, 2024,
Regular Meeting of Council, as presented.
CARRIED UNANIMOUSLY
4. Infrastructure- Roads/Bridges/Water/Wastewater/Environment
4.1 Huxley Streetlighting Upgrade
Resolution: 052/24
Moved by: Councillor Penner
That Council approve the funding and installation of two new streetlights in the
Hamlet of Huxley as presented, to be funded from the 2024 Operating Budget.
CARRIED UNANIMOUSLY
5. Community Services
5.4 Economic Development
5.4.1 Growing Kneehill 2024 Events
Resolution: 053/24
Moved by: Councillor McGhee
That this meeting goes into closed session at 8:53 a.m. for the following
reason.
Personnel (Section 17)
CARRIED UNANIMOUSLY
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March 12, 2024
__________Initials
3
Resolution: 054/24
Moved by: Councillor Christie
That Council return to open meeting at 9:23 a.m.
CARRIED UNANIMOUSLY
9:23 a.m. - meeting recessed to allow return of public.
9:29 p.m. - meeting resumed.
The Chair deferred this item until later in the meeting, in order to
accommodate the scheduled RCMP Delegation, which is set for 10:00 a.m.
The Chair called for a recess at 9:52 a.m. and called the meeting back to
order at 10:01 a.m. with all previously mentioned members present.
3. Appointments
3.1 Delegation- Three Hills, Olds, Beiseker & Drumheller RCMP
Sgt. Jamie Day, Three Hills RCMP; Sgt. Warren Wright, Olds RCMP; Sgt. Robert
Harms, Drumheller RCMP; and Sgt. Greg Tulloch, Beiseker RCMP came and
presented to Council on their 2024/2025 Annual Performance Plan.
The Chair called for a recess at 10:54 a.m. and called the meeting back to order
at 11:01 a.m. with all previously mentioned members present.
5. Community Services
5.4 Economic Development
5.4.1 Growing Kneehill 2024 Events Continued
Resolution: 055/24
Moved by: Councillor Penner
That Council moves to host 3 Country Markets at Horseshoe Canyon in 2024
with a budget of $34,000 as part of the Growing Kneehill Project.
CARRIED
Resolution: 056/24
Moved by: Councillor McGhee
That Council direct staff to seek partnership opportunities with the Cluster
Group Event organized by the Open Farm Days in place of a County led
celebration of agriculture event.
CARRIED UNANIMOUSLY
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March 12, 2024
__________Initials
4
5.3 Protective Services
5.3.1 RCMP - Community Priorities
The Chair called for a recess at 12:30 p.m. and called the meeting back to
order at 1:15 p.m. with all previously mentioned members present.
Resolution: 057/24
Moved by: Councillor Cunningham
That Council sets the Community Priorities for RCMP for 2024 as rural crime
prevention, community safety focus, presence in rural communities, road
safety and partnering with Kneehill CPO’s in enforcement, education and
engagement.
CARRIED UNANIMOUSLY
7. Legislative Services
7.1 Youth Event Sponsorship- Kneehill 4-H District
Resolution: 058/24
Moved by: Councillor McGhee
That Council approve the funding in the amount of $1,000.00 to the Kneehill 4-H
District to assist in the costs associated with advertising for their Achievement
Day, with funding to come from the Youth Event Sponsorship Grant Policy
Program.
CARRIED UNANIMOUSLY
8. Disposition of Delegation & Public Hearing Business
8.1 Three Hills RCMP Delegation
Resolution: 059/24
Moved by: Councillor Christie
That Council accept the RCMP presentation for information, as presented.
CARRIED UNANIMOUSLY
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March 12, 2024
__________Initials
5
9. Council and Committee Reports
Resolution: 060/24
Moved by: Councillor Penner
That Council accepts for information the Council & Committee Report, as presented.
CARRIED UNANIMOUSLY
9.1 Community Futures Wildrose
Councillor Christie provided a verbal report on the Business Mentorship Program
from Community Futures Wildrose.
9.2 Trochu Housing Corporation
Reeve King provided a verbal report on the Trochu Housing Corporation Meeting
held on March 11, 2024.
10. Council Follow-Up Action List
Resolution: 061/24
Moved by: Councillor McGhee
That Council receive for information the Council Follow-Up Action List as presented.
CARRIED UNANIMOUSLY
11. Closed Session
Resolution: 062/24
Moved by: Councillor Christie
That this meeting goes into closed session at 1:45 p.m. for the following reason(s):
Advice from Officials (Section 24- FOIP)
Personnel (Section 17-FOIP)
Third Party Business Interest (Section 16-FOIP)
CARRIED UNANIMOUSLY
Resolution: 063/24
Moved by: Councillor McGhee
That Council return to open meeting at 4:19 p.m.
CARRIED UNANIMOUSLY
4:19 p.m. - meeting recessed to allow return of public.
4:22 p.m. - meeting resumed.
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March 12, 2024
__________Initials
6
12. Motions from Closed Session
Councillor Cunningham requested a recorded vote be taken.
Resolution: 064/24
Moved by: Councillor Christie
That Council authorize administration to pursue the Economic Development opportunity
as presented.
For (5): Councillor McGhee, Councillor Penner, Deputy Reeve Wittstock, Councillor
Christie, and Reeve King
Against (2): Councillor Fobes, and Councillor Cunningham
CARRIED (5 to 2)
13. Adjourn
The meeting adjourned at 4:25 p.m.
Ken King, Reeve Mike Haugen, CAO
Page 8 of 113
APPOINTMENTS
Page 1 of 1
Version: 2022-02
Subject: Delegation- Wind Concerns Kneehill County
Meeting Date: Tuesday, March 26, 2024
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By:
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
ATTACHMENTS:
Presentation Scheduled for 10:00 a.m.
Delegation Request Form - Wind Concerns Kneehill County
Presenter: Kelly Tainsh
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
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NOTIFICATION
ZONE
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PETITION:WITHIN NOTIFICATION ZONE
(APPROX. 1500M TO CENTER OF PROPOSED AREA)
Total # of Households 77
Total # of Signed Landowners 9
# Households affected LESS
Signed Landowners
68
# of Households AGAINST
Project
61
# of Households Undecided 7
% of Households AGAINST
Project
90%90%
10%
AGAINST UNDECIDED
Page 15 of 113
PETITION: 2 KM OUTSIDE NOTIFICATION ZONE
Total # of Households 97
# of Households AGAINST
Project
70
# of Households Undecided 5
# of Households not yet
contacted 22
% of Households AGAINST
Project
72%
72%
5%
23%
AGAINST UNDECIDED NOT YET CONTACTED
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Petition
Signing
Events
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WIND AND SOLAR ALREADY IN
KNEEHILL COUNTY
KNEEHILL SOLAR PROJECT
GHOST PINE WIND FARM
Page 19 of 113
Main Areas of Concern
AGRICULTURAL LAND USE/SOIL DEGRADATION
PROTECTED AREAS AND WILDLIFE
HEALTH AND WELLBEING OF RESIDENTS
PROPERTY VALUES AND VIEWSCAPES
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AGRICULTURAL LAND USE
& SOIL DEGRADATION
•HOW MUCH LAND WILL BE
SACRIFICED?
•WHAT IS THE EFFECT ON THE SOIL?
Page 21 of 113
DIRECT LAND USE
•ACCESS ROADS
•CONCRETE TOWER PAD
•TRANSMISSION LINES
•POWER SUBSTATIONS
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PROTECTED AREAS & WILDLIFE
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HEALTH & WELLBEING
IN A STUDY DONE BY THE WORLD HEALTH ORGANIZATION THEY LISTED
7 OUTCOMES ASSOCIATED WITH NOISE
CARDIOVASCULAR DISEASE COGNITIVE IMPAIRMENT
TINNITUS/HEARING IMPAIRMENT ADVERSE BIRTH OUTCOMES
ANNOYANCE
METABOLIC OUTCOMESQUALITY OF LIFE/MENTAL HEALTH & WELLBEING
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Is this the legacy that we want to
leave for generations to come?
Page 41 of 113
REQUEST FOR DECISION
Page 1 of 3
Version: 2022-02
Subject: Bylaw 1895 & 1896 Land Use Bylaw Amendment to Direct Control
Districts
Meeting Date: Tuesday, March 26, 2024
Prepared By: Barb Hazelton, Manager of Planning & Development
Presented By: Barb Hazelton, Manager of Planning & Development
RECOMMENDED MOTION:
That Council move first reading of proposed Bylaw 1895 for the purpose of Amending Land Use Bylaw
1808 by redesignating the NE 2-29-24-W4, portions of the NW 2-29-24-W4, SE 2-29-24-W4 and SW 2-
29-24-W4 from Agriculture District to Direct Control District 7.
That Council move first reading of proposed Bylaw 1896 for the purpose of Amending Land Use Bylaw
1808 by redesignating portions of the NW 2-29-24-W4 and the SW 2-29-24-W4 from Agriculture District &
Local Rural Commercial District to Direct Control District 8.
That Council move to schedule the Public Hearing, for Bylaw 1895 and 1896 as per Sections 216.4 & 692
of the Municipal Government Act, to be held on April 23, 2024, at 10:00 a.m.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☒ ☒
☐
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- Municipal Government Act, Environmental Protection and Enhancement Act, The
Standards for Landfills in Alberta, Environmental Assessment Regulation, Water Act, Historical
Resources Act, Matters Related to Subdivision & Development Regulation, Public Health Act, Wildlife Act,
Weed Control Act
Council Bylaw/Policy (cite)- Strategic Plan, Municipal Development Plan, Land Use Bylaw 1808
BACKGROUND/PROPOSAL:
Waste Connection of Canada Inc. (WCC) proposes to develop a Class II Integrated Waste Management
Facility (IWMF) in Kneehill County. The IWMF is privately operated and is a non-hazardous landfill facility
that specializes in the collection, transportation, processing, recycling, treatment and disposal of various
types of waste generated by businesses, industry, commercial, institutional and agricultural operations,
and residential communities.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Under the Municipal Government Act, applications for the redesignation of lands require a public hearing
to be held prior to adopting the bylaw creating the new district. First reading to a proposed bylaw is the
mechanism to get an application in the queue.
All information and questions regarding the application are to be brought forward at the public hearing so
it can be heard by everyone. The public hearing process is a legislated process. As per the MGA,
Council must hear any person, or group of persons who claim to be affected by the proposed bylaw. Any
landowner who feels they will be impacted by a proposed development either positively or negatively will
Page 42 of 113
REQUEST FOR DECISION
Page 2 of 3
Version: 2022-02
have an opportunity to come and speak about the matter directly at the public hearing. Affected parties
can also submit their comments in writing. These comments will be included in the public hearing
package for Council consideration.
Participating in the public hearing is the legislated method to provide your comments to Council for
consideration. Once a public hearing is closed, no additional information should be considered in the
decision-making process. Redesignations are about the proposed use. It is not a permit to develop.
Specific details regarding the development will be required to be submitted with their application to
develop. Direct Control Districts are managed differently during the approval process. If the
redesignation is successful, Council will be the approving development authority for any development
applications on these lands.
The total Integrated Waste Management Facility (IWMF) site is 536.86± acres (217.23± ha) and is
situated in Section 2-029-24-W4M north of Township Road 29-0 and east of Range Road 24-2. The
majority of this section falls under the Agriculture District. However, a portion of the NW 2-029-24-W4 has
been designated Local Rural Commercial District. To facilitate this development, Waste Connections of
Canada is seeking to redesignate the subject site into two Direct Control (DC) land use di stricts. The DC
7 District covers the portion of the site dedicated to the uses required to operate a landfill, consisting of
this primary use and including the required critical infrastructure. The DC 8 District covers the remainder
of the site. The uses in the DC8 District may include some of the critical infrastructure, as well as the
potential for some recycling and construction materials waste management.
The technical side of this project goes through a rigorous provincial approval process where they must
meet the requirements of several acts and regulations. These requirements apply to both the construction
standards that must be met as well as the ongoing operation and closure of the site. Any landfill must go
through this process. Waste management facilities are required to construct engineered liners, leachate
collection systems and landfill covers. Groundwater monitoring is mandatory and includes the
requirement to report annually their groundwater monitoring results . The provincial government also
requires significant monetary surety be posted by the developer for the development, operation and
closure of the site. The majority of the applicable acts have been noted under the relevant legislation
section of this Request for Decision.
The process for seeking a suitable site requires the evaluation of various criteria on the provincial side.
The selected site must meet strict environmental and geological conditions as outlined in the
Environmental Protection and Enhancement Act, the Water Act, Standards for Landfills in Alberta, and
the Waste Control Regulation.
Developers also require suitable access/proximity to a highway; a willing landowner and they consider the
planning documents of the host municipality. Ideal sites would be located well away from residential
uses.
A Class II, non-hazardous landfill handles solid waste, and typically includes municipal solid waste, and
certain types of Industrial, Construction, Institutional waste and agricultural waste that is considered non-
hazardous in accordance with provincial legislation. The waste that they are proposing to receive will be
a combination of local waste and waste from private contracts.
The first step in their approval process is the redesignation of lands. If they ar e successful in this
application, they will begin their application process with the provincial regulators. They will need to have
their provincial approval prior to submitting a development permit to the County. It should be noted that
there are several opportunities throughout the required processes for landowner participation.
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REQUEST FOR DECISION
Page 3 of 3
Version: 2022-02
The proposed site is currently owned by three private landowners. These landowners have agreed to sell
their land for this project. If successful in this redesignation, the lands will be reorganized and swapped to
allow for the ownership of the contiguous 536.86± acres by WCC.
The developer will be required to upgrade the access road to the site as well as the intersection at
highway 21.
Additional high-level information regarding this proposed development will be provided through the public
hearing process. Site specific details and any information required for Provincial approvals will be
submitted and dealt with through the development permit process.
FINANCIAL & STAFFING IMPLICATIONS:
There are no financial implications to the operating budget. If successful in their development, additional
tax revenue will become part of our overall assessment.
There are no staffing implications with this application.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Public Hearing Other:
ATTACHMENTS:
Bylaw 1895 & DC 7 District
Bylaw 1896 & DC 8 District
Letter of Intent
COUNCIL OPTIONS:
1. That Council move first reading of proposed Bylaw 1895 for the purpose of Amending Land Use
Bylaw 1808 by redesignating the NE 2-29-24-W4, portions of the NW 2-29-24-W4, SE 2-29-24-
W4 and SW 2-29-24-W4 from Agriculture District to Direct Control District 7.
2. That Council move first reading of proposed Bylaw 1896 for the purpose of Amending Land Use
Bylaw 1808 by redesignating a portion of the NW 2-29-24-W4 and the SW 2-29-24-W4 from
Agriculture District & Local Rural Commercial District to Direct Control District 8.
3. That Council move to schedule the Public Hearing, for Bylaw 1895 and 1896 as per Sections
216.4 & 692 of the Municipal Government Act, to be held on April 23, 2024, at 1 0:00 a.m.
4. That Council schedule the Public Hearing for an alternate date and tim e.
FOLLOW-UP ACTIONS:
Administration will ensure that the required notifications and advertising are done prior to the public
hearing as per Section 606 of the Municipal Government Act.
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Kevin Gannon, Director of Community Services Approved- ☒
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BYLAW NO 1895
TITLE OF BYLAW FROM AGRICULTURE DISTRICT TO DIRECT CONTROL DISTRICT 7
A BYLAW OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AMEND
LAND USE BYLAW 1808
WHEREAS, pursuant to the Municipal Government Act, Chapter M-26, Revised Statutes of
Alberta 2000, as amended, a Municipal Council has authority to govern and to pass bylaws
respecting the municipality;
WHEREAS, it is deemed necessary and expedient to amend Bylaw No. 1808 in the manner
hereinafter.
NOW THEREFORE, the Council of Kneehill County, in the Province of Alberta, duly assembled,
and under the powers conferred upon it by the Municipal Government Act, RSA 2000, Chapter
M-26, and amendment thereto, enacts as follows:
1. INTRODUCTION
THAT in PART XIV – LAND USE MAPS, the relevant 301.51± acres (121.99± ha) of
NE 2-29-24-W4 and a portion of the NW 2-29-24-W4, SE 2-29-24-W4, and the
SW 2-29-24-W4 as shown on the sketch below are to be redesignated from A –
Agriculture District to DC7 – Direct Control District 7.
Page 45 of 113
Bylaw No. 1895, Direct Control 7 Page 2 of 3
2. SEVERABILITY
(1) If a portion of this bylaw is found by a court of competent jurisdiction to
be invalid, the invalid portion will be voided, and the rest of the bylaw
remains valid and effective.
3. EFFECTIVE DATE
(1) This bylaw together with the attached “Appendix A” comes into effect
upon third reading of this bylaw.
READ a first time on this 26th day of March, 2024.
PUBLIC HEARING on this _____ day of ________, 2024
READ a second time on this ________ day of __________, 2024.
READ a third time and final time of this _______ day of ________, 2024.
Reeve
Kenneth King
Chief Administrative Officer
Mike Haugen
Date Bylaw Signed
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Bylaw 1895 Appendix “A”
Bylaw 1895
DC7 – Specific Direct Control District
DC7 Location:
The overall site is ± 536.86 acres (± 217.23 ha) and situated in Section 2-29-24-W4M north of
Township Road 29-0 and east of Range Road 24-2. This DC7 District is comprised of ± 301.51 acres
(± 121.99 ha) of the overall site located as shown in Schedule “A”.
Purpose:
To accommodate a Privately Operated Integrated Waste Management Facility (IWMF), which
supports the principal use of a non-hazardous Class II Landfill and its Landfill Critical Infrastructure
as approved by Alberta Environment and Protected Areas (AEPA), guided by a Master Site
Development Plan (MSDP) which describes aspects of site preparation, operation, and closure.
This District additionally allows for the collection, storage, transfer and/or treatment of
recyclables and waste, and processing of materials, and the continuation of current agricultural
uses.
(1) Permitted Uses
(a) Agriculture, Extensive
(b) Landfill Critical Infrastructure
(c) Privately Operated Integrated Waste Management Facility
(d) Stripping, Filling, Excavation, Extraction and Grading
(2) Discretionary Uses
(a) Accessory Buildings
(b) Ancillary Waste Management Operations
(c) Office (accessory to the principal use)
(d) Recycling Collection Point for IWMF
(e) Signs not exempted under the Land Use Bylaw (as amended or replaced from time to time)
(f) Waste Management Facility, Minor
(3) Regulation
None of the listed Permitted or Discretionary Uses shall be approved except in compliance with
the Matters Related to Subdivision and Development Regulation as may be amended or replaced
from time to time.
(4) Development and Subdivision Authority
The Municipal Planning Commission shall review development proposals within a direct control
district and provide comments and recommendations that will be forwarded to Council for a
decision.
Subdivision applications in a direct control district shall be referred to Council for review and
recommendation as part of the Subdivision Authority’s decision-making process.
Page 47 of 113
Bylaw 1895 Appendix “A”
Bylaw 1895
(5) Application for Development Permit
In addition to the requirements in Section 16(1) of this Land Use Bylaw the Development Authority
or Council may require additional information deemed reasonable and necessary to evaluate the
application, which may include the following:
(a) A Master Site Development Plan that provides a comprehensive framework for the
development of an Integrated Waste Management Facility;
(b) Description of any limitations on the proposed development (e.g. known hazards or
environmental concerns) and why the applicant intends the proposed land uses to be located
as shown and why those locations enable land use planning that is compatible with the
applicable statutory plans and on-site and adjacent land uses, including road infrastructure;
(c) Biophysical Impact Assessment (BIA);
(d) Local road access route and detailed engineering for design upgrades;
(e) Transportation Impact Assessment (TIA);
(f) Description of on-site storm drainage facilities and overland drainage routes for major storm
events and the proposed methods of handling surface drainage in relation to impacts to
adjacent lands and road infrastructure;
(g) Water supply and demand assessment;
(h) Comprehensive site plan;
(i) Guidelines for environmental reclamation and protection;
(j) Documentation outlining the requirements of Alberta Transportation and their satisfaction
of any work done to meet their requirements;
(k) Contour information with an interval of a maximum two (2) meters superimposed over the
plan;
(l) Confirmation of conformity with the existing Environmental Protection and Enhancement Act
(EPEA) approval or license;
(m) Limitations and environmental concerns of the proposed development;
(n) Detailed site plan including setback or buffer distances between on-site and off-site
developments;
(o) Availability or provisions of necessary site servicing and utilities;
(p) Additional provincial regulatory approvals required;
(q) Anticipated traffic/road implications; and
(r) Any other information that the Development Authority or Council considers necessary or
prudent to evaluate the application.
Notwithstanding the foregoing, the Development Authority or Council may consider an
application and Council may render a decision without any or all of the above information if, in its
opinion, a decision on the application can reasonably be made without such information.
(6) Conditions of Permitted Use Development
Upon receipt of a completed application for a permitted use in this District, Council shall consider
the permitted use in conjunction with all required provincial permits, licenses, and approvals, as
may be further described in the MSDP, and shall approve, with or without the following
conditions:
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Bylaw 1895 Appendix “A”
Bylaw 1895
(a) All development standards and regulations within this District, not subject to provincial
approvals, shall be at the discretion of Council, as may be further described in the MSDP. The
development must comply with the approved MSDP.
(b) All development is to be undertaken in accordance with applicable federal and provincial
requirements.
(c) All uses shall adhere to the standards set out in the latest editions of the Alberta Code of
Practice for Landfills, Standards for Landfills in Alberta, and Alberta Code of Practice for Land
Treatment of Soil Containing Hydrocarbons.
(d) All site structures and buildings are to adhere to the Safety Codes Act.
(e) All above ground and underground storage tanks, along with associated piping, are to adhere
to the Safety Codes Act and the Petroleum Tank Management Association of Alberta.
(f) Processing, storage, and disposal of any waste not provided for under an approval or license
issued by Alberta Environment and Protected Areas (AEPA) is prohibited within this District.
(g) All development in this District is subject to the development permit procedures and
regulations stated in Sections 16(1), 18(1), 21 and 45 of this Land Use Bylaw.
(h) Any other standards and design requirements specified by the Development Authority or
Council as may be further described in a MSDP.
(i) Monitoring to be conducted in accordance with federal and/or provincial requirements.
(j) Site reclamation to be conducted in accordance with applicable federal and provincial
permits and approvals, regulations and standards and the County shall be notified upon
completion of the reclamation and a copy of the reclamation certificate, as required by the
Province of Alberta, shall be provided to the County. Subsequent use of the land will require
a new development permit.
(k) The applicant to enter into an agreement with the County for the purposes described in
Sections 648, 650, 651 or 655 of the Municipal Government Act as required, including,
without limitation, the provision of security and the payment of fees or levies.
(7) Conditions of Discretionary Use Development
Upon receipt of a completed application for a discretionary use in this District, Council may
approve the application for a discretionary use and, if approved, may impose, at its discretion,
conditions set out in Section 6 of this District, and any further conditions that Council may deem
appropriate to address relevant planning matters, including but not limited to:
(a) Location and maximum size (square footage) of facilities to be constructed;
(b) Development setbacks to side and rear property lines, adjacent to a municipal road, to an
Environmentally Significant Area and from the brink of slope;
(c) Hours of operation;
Page 49 of 113
Bylaw 1895 Appendix “A”
Bylaw 1895
(d) Noise;
(e) Buffering;
(f) Lighting;
(g) Outdoor storage;
(h) Parking requirements;
(i) Screening of facilities;
(j) Submission of applicable federal and provincial approvals and licenses; and
(k) Reclamation details as required by the EPEA.
(8) Development Standards
All development standards and regulations within this District, not subject to provincial approvals,
shall be at the discretion of Council, as may be further described in the MSDP. The development
must comply with the approved MSDP.
DEFINITIONS
“Ancillary Waste Management Operations” - means uses ancillary to IWMF operations and includes for
example: agricultural plastics management, wood and pallet chipping/ processing, container storage,
material transfer, recycling/diversion, public drop off, or other uses as deemed appropriate by Council
through the development permit process.
“Class II Landfill” – means a landfill for the disposal of waste, not including hazardous waste, or as
otherwise defined in the Waste Control Regulation.
“Landfill Critical Infrastructure” - means equipment, installations, devices, and structures without which
the Class II Landfill could not be constructed and operated in accordance with applicable provincial laws
and regulations. This includes fences; on-site roads and vehicle parking; weigh scale and scale house;
equipment storage and maintenance building(s); utilities; material stockpiles; storage of materials related
to landfill construction, maintenance and infrastructure; infrastructure for the management and
monitoring of leachate (including but not limited to ponds, tanks, conveyance systems, pump stations,
wells); infrastructure for the management and monitoring of landfill gas (including but not limited to
landfill gas collection and destruction systems, conveyance systems, pump stations, condensate systems,
wells); infrastructure for the management and monitoring of groundwater (including but not limited to
trenches, pumping systems, wells); infrastructure for the management and monitoring of surface water
(including but not limited to ponds, swales, ditches, culverts and flow control structures); and
infrastructure for the management and control of nuisances (litter fences, odour mitigation systems).
“Master Site Development Plan” or “MSDP” - means a comprehensive development plan that may be
required for large-scale or complex development projects. Such plans are often used to streamline the
approval process for developments that involve multiple phases or have significant environmental,
infrastructure or duration of tenure considerations. The specific requirements, application procedures,
criteria and contents for an MSDP are determined by Kneehill County.
“Office (accessory to the principal use)” - means a specific building or rooms within a building providing
for the day-to-day business operation of a facility or principal use on a parcel and may include kitchen and
washroom facilities for staff use.
Page 50 of 113
Bylaw 1895 Appendix “A”
Bylaw 1895
“Privately Operated Integrated Waste Management Facility (IWMF)” - means a privately owned and
operated non-hazardous Class II Landfill and includes the collection, transportation, processing, recycling,
treatment, and disposal of various types of waste generated by businesses, industries, commercial
operations, and residential communities. These facilities are responsible for managing and handling waste
materials in an environmentally responsible manner and in compliance with provincial and municipal
legislation and approvals.
“Recyclables” - means a substance or mixture of substances that is intended to be recycled, or as
otherwise defined in the Waste Control Regulation.
“Recycling Collection Point for IMWF” - means, in the context of an IWMF, the specific area where
recycling (the process of collecting, sorting, processing, and transforming waste materials into new
products or raw materials) occurs. The primary goal of recycling within such a facility is to divert reusable
materials from the waste stream, thereby reducing the amount of waste sent to landfills and promoting
environmental sustainability.
“Stripping, Filling, Excavation, Extraction and Grading” - means to move, take away or remove earth in
strips, layers or cells, in accordance the Land Use Bylaw except where approved by AEPA as a permitted
use.
“Treatment” - means to apply any method, technique, or process, including, without limitation,
neutralization and stabilization, that is designed to change the physical, chemical or biological character
of a substance.
“Waste” - means any solid material or product that is intended to be treated or disposed of or that is
intended to be stored and then treated or disposed of, but does not include recyclables, or as otherwise
defined in the Activities Designation Regulation.
Page 51 of 113
Bylaw 1895
Schedule “A”
DC7 District Location ± 301.51 acres (± 121.99ha)
IWMF Subject Lands
DC 8 District Area
DC 7 District Area
Page 52 of 113
BYLAW NO 1896
TITLE OF BYLAW FROM AGRICULTURE DISTRICT TO DIRECT CONTROL DISTRICT 8
A BYLAW OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AMEND
LAND USE BYLAW 1808
WHEREAS, pursuant to the Municipal Government Act, Chapter M-26, Revised Statutes of
Alberta 2000, as amended, a Municipal Council has authority to govern and to pass bylaws
respecting the municipality;
WHEREAS, it is deemed necessary and expedient to amend Bylaw No. 1808 in the manner
hereinafter.
NOW THEREFORE, the Council of Kneehill County, in the Province of Alberta, duly assembled,
and under the powers conferred upon it by the Municipal Government Act, RSA 2000, Chapter
M-26, and amendment thereto, enacts as follows:
1. INTRODUCTION
THAT in PART XIV – LAND USE MAPS, the relevant 235.35± acres (95.24± ha) of a
portion of the NW 2-29-24-W4, and the SW 2-29-24-W4 as shown on the sketch
below are to be redesignated from A – Agriculture District and LRC – Local Rural
Commercial District to DC8 – Direct Control District 8.
Page 53 of 113
Bylaw No. 1895, Direct Control 8 Page 2 of 3
2. SEVERABILITY
(1) If a portion of this bylaw is found by a court of competent jurisdiction to
be invalid, the invalid portion will be voided, and the rest of the bylaw
remains valid and effective.
3. EFFECTIVE DATE
(1) This bylaw together with the attached “Appendix A” comes into effect
upon third reading of this bylaw.
READ a first time on this 26th day of March, 2024.
PUBLIC HEARING on this _____ day of ________, 2024
READ a second time on this ________ day of __________, 2024.
READ a third time and final time of this _______ day of ________, 2024.
Reeve
Kenneth King
Chief Administrative Officer
Mike Haugen
Date Bylaw Signed
Page 54 of 113
Bylaw 1896 Appendix “A”
Bylaw 1896
DC8 – Specific Direct Control District
DC8 Location:
The overall site is ± 536.86 acres (± 217.23 ha) and it is situated in Section 2-29-24-W4M north of
Township Road 29-0 and east of Range Road 24-2. This DC8 District is comprised of ± 235.35 acres
(± 95.24 ha) of the overall site located as shown in Schedule “A”.
Purpose:
To accommodate a Privately Operated Integrated Waste Management Facility (IWMF) inclusive
of ancillary and supporting uses for a non-hazardous Class II Landfill and its Landfill Critical
Infrastructure as approved by Alberta Environment and Protected Areas (AEPA), guided by a
Master Site Development Plan (MSDP) which describes aspects of site preparation, operation, and
closure. This District additionally allows for the collection, storage, transfer and/or treatment of
recyclables and waste, and processing of materials, and the continuation of current agricultural
uses.
(1) Permitted Uses
(a) Agriculture, Extensive
(b) Accessory Buildings
(c) Landfill Critical Infrastructure
(d) Office (accessory to the principal use)
(e) Stripping, Filling, Excavation, Extraction and Grading
(2) Discretionary Uses
(a) Ancillary Waste Management Operations
(b) Privately Operated Integrated Waste Management Facility
(c) Recycling Collection Point for IWMF
(d) Signs not exempted under the Land Use Bylaw (as amended or replaced from time to time)
(e) Waste Management Facility, Minor
(3) Regulation
None of the listed Permitted or Discretionary Uses shall be approved except in compliance with
the Matters Related to Subdivision and Development Regulation, as may be amended or replaced
from time to time.
(4) Development and Subdivision Authority
The Municipal Planning Commission shall review development proposals within a direct control
district and provide comments and recommendations that will be forwarded to Council for a
decision.
Page 55 of 113
Bylaw 1896 Appendix “A”
Bylaw 1896
Subdivision applications in a direct control district shall be referred to Council for review and
recommendation as part of the Subdivision Authority’s decision-making process.
(5) Application requirements for Development Permit
In addition to the requirements in Section 16(1) of this Land Use Bylaw, the Development
Authority or Council may require additional information deemed reasonable and necessary to
evaluate the application, which may include the following:
(a) A Master Site Development Plan that provides a comprehensive framework for the
development of an Integrated Waste Management Facility;
(b) Description of any limitations on the proposed development (e.g. known hazards or
environmental concerns) and why the applicant intends the proposed land uses to be located
as shown and why those locations enable land use planning that is compatible with the
applicable statutory plans and on-site and adjacent land uses, including road infrastructure;
(c) Biophysical Impact Assessment (BIA);
(d) Local road access route and detailed engineering for design upgrades;
(e) Transportation Impact Assessment (TIA);
(f) Description of on-site storm drainage facilities and overland drainage routes for major storm
events and the proposed methods of handling surface drainage in relation to impacts to
adjacent lands and road infrastructure;
(g) Water supply and demand assessment;
(h) Comprehensive site plan;
(i) Guidelines for environmental reclamation and protection;
(j) Documentation outlining the requirements of Alberta Transportation and their satisfaction
of any work done to meet their requirements;
(k) Contour information with an interval of a maximum two (2) meters superimposed over the
plan;
(l) Confirmation of conformity with the existing Environmental Protection and Enhancement Act
(EPEA) approval or license;
(m) Limitations and environmental concerns of the proposed development;
(n) Detailed site plan including setback or buffer distances between on-site and off-site
developments;
(o) Availability or provisions of necessary site servicing and utilities;
(p) Additional provincial regulatory approvals required;
(q) Anticipated traffic/road implications; and
(r) Any other information that the Development Authority or Council considers necessary or
prudent.
Notwithstanding the foregoing, the Development Authority or Council may consider an
application and Council may render a decision without any or all of the above information if, in its
opinion, a decision on the application can reasonably be made without such information.
(6) Conditions for Permitted Use Development
Upon receipt of a completed application for a permitted use in this District, Council shall consider
the permitted use in conjunction with all required provincial permits, licenses, and approvals as
Page 56 of 113
Bylaw 1896 Appendix “A”
Bylaw 1896
may be further described in the MSDP, and shall approve, with or without the following
conditions:
(a) All development standards and regulations within this District, not subject to provincial
approvals, shall be at the discretion of Council, as may be further described in the MSDP.
The development must comply with the approved MSDP.
(b) All development is to be undertaken in accordance with applicable federal and provincial
requirements.
(c) All uses shall adhere to the standards set out in the latest editions of the Alberta Code of
Practice for Landfills, Standards for Landfills in Alberta, and Alberta Code of Practice for Land
Treatment of Soil Containing Hydrocarbons.
(d) All site structures and buildings are to adhere to the Safety Codes Act.
(e) All above ground and underground storage tanks, along with associated piping, are to adhere
to the Safety Codes Act and the Petroleum Tank Management Association of Alberta.
(f) Processing, storage, and disposal of any waste not provided for under an approval or license
issued by Alberta Environment and Protected Areas (AEPA) is prohibited within this District.
(g) All development in this District is subject to the development permit procedures and
regulations stated in Sections 16(1), 18(1), 21 and 45 of this Land Use Bylaw.
(h) Any other standards and design requirements specified by the Development Authority or
Council as may be further described in a MSDP.
(i) Monitoring to be conducted in accordance with federal and/or provincial requirements.
(j) Site reclamation to be conducted in accordance with applicable federal and provincial
permits and approvals, regulations and standards and the County shall be notified upon
completion of the reclamation and a copy of the reclamation certificate, as required by the
Province of Alberta, shall be provided to the County. Subsequent use of the land will require
a new development permit.
(k) The applicant to enter into an agreement with the County for the purposes described in
Sections 648, 650, 651 or 655 of the Municipal Government Act as required, including,
without limitation, the provision of security and the payment of fees or levies.
(7) Conditions of Discretionary Use Development
Upon receipt of a completed application for a discretionary use in this District, Council may
approve the application for a discretionary use and, if approved, may impose, at its discretion,
conditions set out in Section 6 of this District, and any further conditions that Council may deem
appropriate to address relevant planning matters, including but not limited to:
(a) Location and maximum size of facilities to be constructed;
Page 57 of 113
Bylaw 1896 Appendix “A”
Bylaw 1896
(b) Development setbacks to side and rear property lines, adjacent to a municipal road, to an
Environmentally Significant Area and from the brink of slope;
(c) Hours of operation;
(d) Noise;
(e) Buffering;
(f) Lighting;
(g) Outdoor storage;
(h) Parking requirements;
(i) Screening of facilities;
(j) Submission of federal and provincial approvals and licenses; and
(k) Reclamation details as required by the EPEA.
(8) Development Standards
All development standards and regulations within this District, not subject to provincial approvals,
shall be at the discretion of Council, as may be further described in the MSDP. The development
must comply with the approved MSDP.
DEFINITIONS
“Ancillary Waste Management Operations” - means uses ancillary to IWMF operations that are ancillary
and includes for example: agricultural plastics management, wood and pallet chipping/ processing,
container storage, material transfer, recycling/diversion, public drop off, or other uses as deemed
appropriate by Council through the development permit process.
“Class II Landfill” – means a landfill for the disposal of waste, not including hazardous waste, or as
otherwise defined in the Waste Control Regulation.
“Landfill Critical Infrastructure” - means equipment, installations, devices, and structures without which
the Class II Landfill could not be constructed and operated in accordance with applicable provincial laws
and regulations. This includes fences; on-site roads and vehicle parking; weigh scale and scale house;
equipment storage and maintenance building(s); utilities; material stockpiles; storage of materials related
to landfill construction, maintenance and infrastructure; infrastructure for the management and
monitoring of leachate (including but not limited to ponds, tanks, conveyance systems, pump stations,
wells); infrastructure for the management and monitoring of landfill gas (including but not limited to
landfill gas collection and destruction systems, conveyance systems, pump stations, condensate systems,
wells); infrastructure for the management and monitoring of groundwater (including but not limited to
trenches, pumping systems, wells); infrastructure for the management and monitoring of surface water
(including but not limited to ponds, swales, ditches, culverts and flow control structures); and
infrastructure for the management and control of nuisances (litter fences, odour mitigation systems).
“Master Site Development Plan” or “(MSDP)” - means a comprehensive development plan that may be
required for large-scale or complex development projects. Such plans are often used to streamline the
approval process for developments that involve multiple phases or have significant environmental,
infrastructure or duration of tenure considerations. The specific requirements, application procedures,
criteria and contents for an MSDP are determined by Kneehill County.
Page 58 of 113
Bylaw 1896 Appendix “A”
Bylaw 1896
“Office (accessory to the principal use)” - means a specific building or rooms within a building providing
for the day-to-day business operation of a facility or principal use on a parcel and may include kitchen and
washroom facilities for staff use.
“Privately Operated Integrated Waste Management Facility (IWMF)” - means a privately owned and
operated non-hazardous Class II Landfill and includes the collection, transportation, processing, recycling,
treatment, and disposal of various types of waste generated by businesses, industries, commercial
operations, and residential communities. These facilities are responsible for managing and handling waste
materials in an environmentally responsible manner and in compliance with provincial and municipal
legislation and approvals.
“Recyclables” - means a substance or mixture of substances that is intended to be recycled, or as
otherwise defined in the Waste Control Regulation.
“Recycling Collection Point for IMWF” - means, in the context of an IWMF, the specific area where
recycling (the process of collecting, sorting, processing, and transforming waste materials into new
products or raw materials) occurs. The primary goal of recycling within such a facility is to divert reusable
materials from the waste stream, thereby reducing the amount of waste sent to landfills and promoting
environmental sustainability.
“Stripping, Filling, Excavation, Extraction and Grading” - means to move, take away or remove earth in
strips, layers or cells in accordance with Section 72 of this Land Use Bylaw except where approved by AEPA
as a permitted use.
“Treatment” – means to apply any method, technique, or process, including, without limitation,
neutralization and stabilization, that is designed to change the physical, chemical or biological character
of a substance.
“Waste” - means any solid material or product that is intended to be treated or disposed of or that is
intended to be stored and then treated or disposed of, but does not include recyclables, or as otherwise
defined in the Activities Designation Regulation.
Page 59 of 113
Schedule “A”
DC8 District Location ± 235.35 acres (± 95.24 ha)
IWMF Subject Lands
DC 8 District Area
DC 7 District Area
Page 60 of 113
110 -259 Midpark Way SE
Calgary, AB T2X 1M2
1
Phone: 403.880.8921
TWPplanning.com
Kneehill County
Box 400
Three Hills, AB
T0M 2A0
March 4, 2024
ATTN: Barb Hazelton, Manager of Planning and Development, Kneehill County
RE: Application for land use redesignation from Agriculture and Local Rural Commercial
District to Direct Control District 7 and Direct Control District 8 and adoption of a
Master Site Development Plan to facilitate the development of a new Integrated Waste
Management Facility for lands legally described as the full quarter section of 2-29-24
W4M, excepting the Norquay Road Plan, and SW 1-29-24 W4M.
Dear Ms. Hazelton,
Waste Connections of Canada Inc. (WCC) proposes to develop an Integrated Waste Management Facility
(IWMF) in Kneehill County, Alberta. The IWMF is privately operated and includes collection, transportation,
processing, recycling, treatment, and disposal of various types of waste generated by businesses, industry,
commercial, institutional and agricultural operations, and residential communities. A porttion of the IWMF
includes a Class II landfills that are subject to strict provincial approvals and ongoing oversight, including
posting financial security and filing annual reports. The day-to-day operations for a Class II non-hazardous
landfill involve the progressive development of the site over multiple years while striving to maintain
agricultural lands where possible.
To facilitate the IWMF, WCC is seeking to redesignate the subject site into two Direct Control (DC) land use
districts. DC districts provide Council “direct control” over development. The DC Bylaws’ permitted use
category lists a number of uses that are principally required to operate a landfill, and are generally
approved by Alberta Environment and Protected Areas (AEPA). The discretionary uses category of the DC
Bylaws includes uses considered ancillary to the IWMF operation and are generally at the discretion of the
municipality to approve. The DC 7 District covers the portion of the site dedicated to the uses required to
operate a landfill and its critial infrastructure, including the primary permitted use, a landfill facility, as well
as ancillary discretionary uses such as a scale house, administrative offices, recycling collection point, and
storage and maintenance buildings. The DC8 District covers the remainder of the site and includes
permitted and discretionary uses largely similar to those listed in the DC7 District, but it does not include
a Class II Waste Management Facility. Council has the discretion to set the development standard on
discretionary uses in both districts. The two DC Bylaws, coupled with a Master Site Development Plan
(MSDP), aim to create the planning framework to support the IWMF, while providing Kneehill County with
a detailed overview of the proposed uses and processes.
A DC District is a planning tool, subject to Council’s direction and control. They are used to regulate specific
developments that do not fit into existing standard land use districts. An IWMF is an example of such a
unique use. We recognize that Waste Management Facility is listed as a discretionary use in some of
Kneehill County’s land use districts; however, there are other uses listed in these districts that do not align
with the intent of a waste management facility. Therefore, the DC Districts were developed to guide the
uses specific to the IWMF. The DC Districts provide some flexibility over the duration of the project, allow
for tailored regulations to address the unique uses, and encourage innovation over time as technology
Page 61 of 113
2
advances. The DC Bylaws also balance the interests of local landowners, the community, and WCC by
ensuring that the IWMF meets specific municipal and provincial standards while considering broader
public interests. WCC will also establish a Community Enhancement Fund in collaboration with Kneehill
County and community members, which will be allocated to services and resources in Kneehill County
that serve its residents.
The Master Site Development Plan (MSDP) is another planning tool that outlines a comprehensive
framework to describe the components of the project and the approvals pathways. This MSDP provides a
detailed breakdown of the municipal and provincial regulatory process to demonstrate how the uses in
the two DC Districts will be implemented and managed. For instance, the permitted uses listed in the DC
7 District are those principally required to operate a landfill facility, and generally approved by AEPA with
conditions.
Finally, WCC appreciates that waste management facilities are long-term developments of significant
tenure. Stakeholders can be certain that WCC is committed to a true community partnership, and will
work with local organizations and local businesses, and continually engage with stakeholders to ensure
they remain an active partner. WCC values employees, expects the highest standards from the leadership
team, and seeks to give back to the local communities where their facilities are locate
Sincerely,
Township Planning + Design Inc.
Kristi Beunder, B.A., M.E.Des.
RPP MCIP
Senior Planner / Principal
Urban + Regional Planning
Cc: - Dan Rochette, Waste Connections of Canada
Page 62 of 113
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Annual Appointment of Fire Guardians
Meeting Date: Tuesday, March 26, 2024
Prepared By: Debra Grosfield, Protective Services Manager
Presented By: Kevin Gannon, Director of Community Services
RECOMMENDED MOTION:
That Council appoint the following as Fire Guardians for the issuance of Fire Permits to March 31, 202 5:
Three Hills Fire Department: Ken Cinnamon, Murray Fenton, Brandon Rempel
Acme Fire Department: Brian Fradgley, Bert Jackson, Robb Scott
Carbon Fire Department: Jody Kranzler, Jordan Reed, Jeremy Kranzler, Austin Larsen, Travis
Cormier, Riddel Wiebe
Linden Fire Department: Kenton Klassen, Shawn Klassen, Carson Reimer, Max Penner
Torrington Fire Department: Doug Fretz, Jason Michielsen, Derek Benedict
Trochu Fire Department: Richard Hoppins, Alan Adam, Lawrence Hogg
Kneehill County Administrative: CAO, Director of Community Services, Manager of Protective
Services, Rural Fire Chief
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☒
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- The Forest and Prairie Protection Act, Section 4, requires that each year the Council
of a municipal district shall appoint, for a term not exceeding one year with effect from the beginning of
April, a sufficient number of fire guardians to enforce the Act within the bou ndaries of the municipal district
except that part of the municipal district that is within a forest protection area.
The Forest and Prairie Protection Act, Section 4 (3), states, “the chief elected official, each councillor
and the chief administrative officer are by virtue of their offices fire guardians in and for the municipal
district except that part of the municipal district that is within a forest protection area”.
Council Bylaw/Policy (cite)- As per Bylaw 1770 Fire Protection Bylaw, Section 5, Council will appoint
Fire Guardians to carry out the roles and responsibilities of the Bylaw. Fire Guardian and permitting
details are in Bylaw 1770.
BACKGROUND/PROPOSAL:
These appointments have been recommended by each of the District Fire Department to the
CAO/Designate, as per bylaw. Administrative staff can issue fire permits, should a volunteer fire
department member not be available.
Because this is deemed an administrative function, Councillors are not set up with fire permitting
accounts.
NOTE: Should any of the appointed Fire Guardians leave their respective fire department, or leave their
position at Kneehill County, their appointment will be revoked immediately.
Page 63 of 113
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Fire permits are issued by Fire Guardians throughout the year to maintain control of burning
throughout the County.
Fire Guardians in all fire districts processed a total of 722 permits in 2023 (same as last year)
The advantage of having all districts permitting access allows for the administrative weight to be
balanced.
The advantage of permitting to be completed by each district allows for fire department and
dispatch notification and approval for burns are specific for that area in the County.
FINANCIAL & STAFFING IMPLICATIONS:
Fire Guardians are appointed through our Council, however, we do not offer compensation to them. They
may be compensated through their own municipality.
Customer Service has helped many ratepayers with the online system, if necessary. Informa tion
Technology and Records Management maintain the user accounts for the fire permitting system.
No financial or other staffing implications.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
Bylaw 1770 Fire Map Districts
COUNCIL OPTIONS:
1. To appoint Fire Guardians as recommended to March 31, 2025.
2. To amend Fire Guardian appointments.
3. To have Administration research further options for Council’s consideration.
FOLLOW-UP ACTIONS:
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Page 64 of 113
Page 65 of 113
REQUEST FOR DECISION
Page 1 of 11
Version: 2022-02
Subject: 2023 Q4 Report – Preliminary Operating and Capital Budget Results
Meeting Date: Tuesday, March 26, 2024
Prepared By: Marika von Mirbach, Financial Planning Coordinator
Presented By: Marika von Mirbach, Financial Planning Coordinator
RECOMMENDED MOTION:
1. That Council approves reserve contributions of $3,077,826, as detailed in Appendix C.
2. The Council approves a draw of up to $60,000 from the Contingency reserve to fund the
Municipal Intern program.
3. That Council approves a draw of $25,000 from the Contingency reserve for the Kneehill
Historical Society in relation to Council motion 85/23.
4. That Council approves $959,557 of operating project carryforwards, including funding
sources, as detailed in Appendix D.
5. That Council approves $40,072 for one over budget capital project to be funded through
the Capital Equipment Plan reserve, as detailed in Appendix E.
6. That Council approves $5,695,480 of capital project carryforwards, including funding
sources, as detailed in Appendix E.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☒
☒
☒
☒
☒
High Quality
Infrastructure
Economic
Resilience
Quality of Life Effective
Leadership
Level of Service
RELEVANT LEGISLATION:
Provincial (cite) - Financial affairs of the municipality are governed by the Municipal Government Act.
Council Bylaw/Policy (cite) - Internal policy states that Corporate Services will provide Council with a
quarterly financial report and preliminary year-end report.
BACKGROUND/PROPOSAL:
Council receives quarterly financial reports during the year. These reports are intended to inform Council
and stakeholders of financial transactions to-date and how expenditures, revenues and other financial
indicators compare to the annual operating budget and plan, which Council has previously approved.
The purpose of this report is to:
Report on the 2023 Operating Budget performance.
Report on the Operating Budget Projects approved in the 2023 Operating Budget.
Report on the status of all approved 2023 Capital Projects.
Provide other supplementary information on key financial indicators for the municipality.
Page 66 of 113
REQUEST FOR DECISION
Page 2 of 11
Version: 2022-02
This report represents the unaudited financial position of the County as compared to budget as at
December 31, 2023.
The figures in this report are unaudited; however, no major adjustments are anticipated prior to the
completion of the 2023 financial audit. Final operating results will be reported within the annual audited
financial statements. This report is prepared on a cash basis, whereas the financial statements are
prepared on an accrual basis, which results in some variations of presentation, but not the core results of
the County’s operating year.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
The County is required under the Municipal Government Act (MGA) to approve both an operating and
capital budget which are balanced and fully funded. To achieve this, the budget is prepared on a fiscal
viability basis and is monitored and controlled to achieve this desired outcome of a balanced budget. As
such, all budgeted revenues must equal budgeted expenditures.
The municipality follows the legislative financial requirements of the MGA and its supporting regulations.
In addition, the municipality meets or exceeds all policy statements of the Canada Public Sector
Accounting Handbook, which is governed by the Chartered Professional Accountants Canada (CPA).
The budgeting process allows municipalities to prioritize projects, programs and service levels based on
anticipated revenue and expenses. A municipality’s annual budget routinely consists of two components:
The Operating Budget, which plans for a municipality’s day-to-day expenditures (e.g., salaries,
wages, benefits, heat, electricity, and maintenance of buildings and infrastructure, etc.).
The Capital Budget, which plans for the purchase and financing of assets or improvement of
existing infrastructure (e.g., roads, water and wastewater facilities, county facilities and major
projects, etc.).
This RFD includes the following Financial Reports:
Operating Budget Summary by Function (Appendix A)
Operating Budget Summary by Department (Appendix B)
Operating Budget Results - Restatements and Recommendations (Appendix C)
Operating Project Summary and Carryforwards (Appendix D)
Capital Project Summary and Carryforwards (Appendix E)
Cash and Investment Summary (Appendix F)
Reserve Continuity (Appendix G)
Operating Budget Summary by Function (Appendix A)
The purpose of this schedule is to provide Council a corporate summary of the operating budget
performance for the year ending December 31, 2023, and to provide explanations for unfavourable or
favourable corporate results at year-end.
This portion of the report will focus on Appendix A, which provides operating results by the classification
of the revenue source or nature of expenditure. Appendix B, which is presented by organizational unit, is
provided for reference on the individual performance of each department and examples of how the 2024
Budget was adapted in response to 2023 trending will be discussed.
The total net forecasted revenue/expenditure year-end result, prior to any recommended adjustments,
anticipates a surplus of $3,096,563.
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The primary drivers of the surplus include:
$1.3 million in higher than budgeted investment returns. The total investment returns variance
is $2,300,980, however $946,246 of these revenues were contributed to reserves by motion
during the Q2 Variance Report which reduced the surplus associated with investment returns.
$990,000 in salaries and wages primarily due to higher-than-normal vacancies.
$350,000 related to the sale of capital equipment.
The investment returns budget was intentionally not adjusted in alignment with current interest rates for
2023 as a precursor to a new reserve strategy where returns in excess of budget are contributed into
reserves for long-term sustainability. This process prevents rate changes, and therefore revenue
changes, from affecting the core budget, and ensures reserve balances are provided with mechanisms to
grow.
The surplus associated with salaries and wages relates to multiple unanticipated vacancies and
absences during the year, including seasonal positions which were not able to be filled. While the scope
of this variance is an anomaly, Administration further adjusted the turnover allowance in the 2024 budget
to draw greater alignment between budget and anticipated actuals.
The surplus associated with the sale of capital equipment is recommended within this report to be
contributed back into the Capital Equipment Plan reserve to fund future purchases. This is a typical
annual transaction, as the budget for the sale of equipment is maintained at $100,000 annually regardles s
of what equipment is anticipated to be sold.
The remaining $400,000 surplus is comprised of multiple smaller scale surpluses and deficits spread
across various budget lines and departments and equates to approximately 1.25% of the County’s overall
budget. The trending of these variances also informed Administration’s design of the 2024 budget and as
such multiple adjustments were made to support increased alignment.
A detailed analysis of the full surplus is provided in the following sections:
Revenue Summary - $2,696,685 favourable
The favourable revenue variance consists of:
i. Licenses and Permits - $4,232 unfavourable relates to development and safety code permits
issued.
ii. Operating Grants – $43,371 favourable relates to Agricultural Services grant programming from
the province.
iii. Other Revenue – $104,815 favourable consists of:
$90,000 favourable for oilfield water access agreements.
$11,000 favourable related to various processing charges and other miscellaneous
revenues.
$4,000 favourable from a donation for the Torrington fire department.
iv. Sale of Goods and Services – $386,805 favourable includes:
$163,000 favourable related to water distribution charges and bulk water usage for which
there is an offsetting unfavourable expenditure variance of $98,000 for the purchase of
water for resale.
$118,000 favourable related to the dust control program for which there is an offsetting
unfavourable expenditure variance of $55,000 related to the chemical applied.
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$36,000 favourable related to oilfield inspection fees.
$23,000 favourable for protective services programm ing.
$20,000 favourable related to scrap metal sales.
$11,000 favourable related to campgrounds.
$10,000 favourable related to revenue obtained through the Growing Kneehill Event.
$5,000 favourable related to other small variances across departments including paid
parking, tax notification fees, map sales, and cemetery plot sales.
v. Sales to Other Governments – $9,202 favourable relates to agreements with urban municipalities.
vi. Rental Income – $5,460 unfavourable relates to lower than budgeted land lease and snowplowing
revenues.
vii. Penalties and Fines – $22,715 favourable relates to penalties on taxes.
viii. Property Taxes – $18,333 favourable relates to tax adjustments from assessment shifts.
ix. Special Taxes and Frontage – $43,285 favourable relating to riser fees received which were not
included in the approved budget and which are recommended to be transferred into the Water
reserve in Appendix C.
x. Return on Investments – $2,300,980 favourable the prime interest rate resulted in higher than
budgeted returns on the County’s investments. $946,246 of these returns were contributed into
the Revenue Stabilization reserve during the 2024 Q2 Financial Report. Appendix C includes a
recommendation to contribute the remaining surplus of $1,354,734 related to this variance into
the Revenue Stabilization reserve for future mitigation of budget pressures.
xi. Transfer from Reserves – $577,399 unfavourable relates to draws for Operating Projects which
were not incurred during the year; further details can be found in Appendix D, and additional
discussion on Operating Projects can be found within the body of this report.
xii. Capital Equipment Plan Sales - $354,270 favourable relates to the sale of capital equipment.
Appendix C includes a recommendation to contribute these funds to the Capital Equipment Plan
reserve to fund the future purchase of capital equipment.
Expense Summary $399,878 favourable
The favourable expense variance consists of:
xiii. Contract Goods and Services - $170,000 favourable consists of:
$220,000 unfavourable related to contracted shop repairs; primarily related to significant
unplanned repairs on graders.
$30,000 unfavourable in Planning Department inspection fees.
$133,000 favourable related to professional contracted services.
$100,000 favourable in training and development, a significant portion of which is related
to ongoing position vacancies.
$33,000 favourable for major maintenance initiatives.
$33,000 favourable in advertising and PR expenditures.
$32,000 favourable related to insurance.
$31,000 favourable related to building repairs and maintenance.
$25,000 favourable for postage and telephone expenditures due to changes in
processes.
$20,000 favourable related to Explore Kneehill programming.
$9,000 favourable related to land care programming.
$4,000 favourable consisting of other small variances across multiple departments and
functions.
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xiv. Materials, Goods, Supplies, and Utilities – $652,806 unfavourable consists of:
$396,000 unfavourable in shop supplies primarily related to increased costs of parts and
significant repair work required on specific units.
$107,000 unfavourable for weed control chemicals.
$98,000 unfavourable related to water for resale, for which there is an offsetting positive
revenue variance of $163,000 related to water distribution systems and bulk water
stations.
$92,000 unfavourable related to utility department supplies.
$55,000 unfavourable for dust control materials, for which there is an offsetting positive
revenue variance of $118,000.
$54,000 unfavourable related to fuel.
$60,000 favourable related to culverts.
$34,000 favourable for utilities.
$27,000 favourable related to road network supplies
$24,000 favourable in general goods and supplies for various departments.
$5,000 favourable related to the operation of park sites.
xv. Salaries, Wages, and Benefits – $991,547 favourable includes:
$625,000 favourable relates to vacancies in permanent positions.
$200,000 favourable in seasonal vacancies.
$103,000 favourable relating to a duplication of merit funding in the original budget.
$62,000 favourable related to employee turnover.
$1,000 favourable related to Council reimbursement.
xvi. Provision for Allowances – $155,904 favourable relates to lower than anticipated tax
cancellations.
xvii. Purchases from Other Governments – $3,982 favourable relates to water commission payments.
xviii. Transfer to Other Governments – $39,754 favourable represents unallocated funding and
variances in actual expenditures as compared to what was anticipated during the budget process.
xix. Transfer to Individuals and Organizations – $33,151 favourable relates to under-utilized Council
programming. $25,000 of this variance relates to an approved allocation to the Kneehill Historical
Society for which the surplus is being recommended to be transferred from reserves to be paid to
the society in 2024. Motion #3 seeks approval to change the funding source for this initiative.
xx. Transfer to Local Boards and Agencies – $541 favourable relates to small variances in budgeted
and actual funds distributed.
xxi. Contributions to Reserves – $946,246 unfavourable represents investment income contributed to
reserves by Council motion during the Q2 Variance Report.
xxii. Non-TCA Operating Projects – $577,399 favourable relates Operating Projects which were not
completed during the year; further details can be found in Appendix D, and additional discussion
on Operating Projects can be found within the body of this report.
xxiii. Gravel (Inventory) Projects - $26,652 favourable related to lower than budgeted costs for
crushing gravel.
Operating Budget Summary by Department (Appendix B)
Whereas Appendix A discussed the operational results by classification of revenue or nature of
expenditure, Appendix B provides an overview of operational results by department. Trends that affected
the operational results for each department will be highlighted in this section, and key adjustments made
in the 2024 Budget in response to those trends will be identified.
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Council
Revenues – $66,060 unfavourable relates to reserve funding not utilized for the Strategic
Initiatives operating project.
Expenses – $110,731 favourable relates to operating project funding not utilized, lower than
budgeted IT support due to a change in the contractor, and having not utilized a facilitator to
update the strategic plan.
2024 Budget Adjustments - No significant adjustments were made in relation to 2023 trending, as the
identified trends were deemed unlikely to recur in 2024.
Corporate Items
Revenues - $2,432,028 favourable primarily relates to higher than budgeted investment returns
which are recommended to be contributed to reserves in alignment with the forthcoming Reserve
Strategy.
Expenses - $420,078 unfavourable includes an additional contribution to the Revenue
Stabilization reserve related to investment returns which is partially offset by a favourable
variance in provision for allowances, and operating project funding which was not utilized.
2024 Budget Adjustments - Provision for Allowances was reduced in alignment with 2023 trending.
Office of the CAO
Revenues - N/A
Expenses - $44,622 favourable primarily relates to advertising and public relations.
2024 Budget Adjustments – No significant adjustments were made in relation to 2023 trending, as the
identified trends were deemed unlikely to recur in 2024.
Corporate Services
Revenues - $100,000 unfavourable relates to reserve funding not utilized for the IT Master Plan
operating project.
Expenses - $386,052 favourable relates to salaries and wages due to vacant positions, training
and development not utilized due to staffing shortages, postage, and IT service contracts due to a
change in the contractor.
2024 Budget Adjustments – Postage was decreased in alignment with 2023 trending.
Transportation
Revenues - $196,507 favourable primarily relates to higher than budgeted dust control and water
access agreement revenues.
Expenses - $290,484 unfavourable includes costs related to significant unplanned failures on
equipment, fuel, and dust control chemicals in alignment with higher than anticipated revenues.
There was also an offsetting favourable variance related to salaries due to vacant positions and
unfilled seasonal roles.
2024 Budget Adjustments – Dust control and water access agreement revenue budgets were
increased in alignment with the sustainable portion of 2023 trending. Repair costs were increased in
alignment with higher costs for parts, but without the expectation for the volume of significant
unplanned failures as 2023 is believed to be an anomaly for unplanned repairs.
Environmental Services
Revenues - $187,705 favourable primarily relates to increased water sales, as well as water
connection fees, the latter of which is being recommended to be transferred to reserves in
Appendix C.
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Expenses - $10,004 unfavourable includes water for resale due to higher than budgeted
revenues, water parts, and offsetting favourabl e variances in salaries primarily due to a vacant
seasonal position.
2024 Budget Adjustments – Water revenue and water for resale budgets were increased in alignment
with trending observed in 2022 and 2023.
Facilities
Revenues - N/A
Expenses - $120,435 favourable includes unspent repair and maintenance funds, and salaries
and wages due to a period of time with a position vacancy.
2024 Budget Adjustments - No significant adjustments were made in relation to 2023 trending, as the
identified trends were deemed unlikely to recur in 2024.
Enforcement
Revenues - $12,135 unfavourable relating to fines, and callout services.
Expenses - $150,938 favourable primarily relates to salaries and wages due to vacant positions,
which also resulted in other departmental expenditures not being incurred.
2024 Budget Adjustments - No significant adjustments were made in relation to 2023 trending, as the
identified trends were deemed unlikely to recur in 2024.
Fire
Revenues - $3,821 favourable primarily relates to a donation received.
Expenses - $23,059 favourable primarily relates to lower than anticipated material costs.
2024 Budget Adjustments - No significant adjustments were made in relation to 2023 trending, as the
identified trends were deemed unlikely to recur in 2024.
Disaster
Revenues - N/A
Expenses - $6,601 favourable includes training costs being lower than anticipated and a small
variance in salaries.
2024 Budget Adjustments - No significant adjustments were made in relation to 2023 trending, as the
identified trends were deemed unlikely to recur in 2024.
Planning
Revenues- $6,991 unfavourable relates to licenses and permits.
Expenses - $6,665 favourable includes savings related to salaries and wages as well as training
and development, which are partially offset by higher than budgeted inspection services costs.
2024 Budget Adjustments – Licenses and permits revenues were reduced in alignment with 2023
trending.
Agricultural Services (ASB)
Revenues - $54,074 favourable primarily relates to higher than anticipated provincial grant
funding.
Expenses - $503 unfavourable includes higher than budgeted costs for weed control chemicals
which is offset by positive variances in salaries, primarily due to the hours worked by seasonal
staff.
2024 Budget Adjustments – Seasonal staffing levels were adjusted based on trending of hours
worked.
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Parks
Revenues - $14,363 favourable relates to Horseshoe Canyon parking fees and campground
revenues.
Expenses - $81,979 favourable includes salaries and wages related to seasonal positions and
general goods and supplies across park sites.
2024 Budget Adjustments – Campground revenues were increased where appropriate. Seasonal
staffing levels were adjusted based on trending of hours worked.
Cemetery
Revenues - $3,500 favourable relates to plot sales.
Expenses - $18,262 favourable includes seasonal wages, and savings on contracted grounds
maintenance.
2024 Budget Adjustments – Seasonal staffing levels were adjusted based on trending of hours
worked.
Economic Development
Revenues - $10,127 unfavourable relates to operating project funding not utilized.
Expenses - $171,603 favourable primarily relates to salaries and wages due to a position
vacancy, as well as savings within other program costs due to staffing levels.
2024 Budget Adjustments - No significant adjustments were made in relation to 2023 trending, as the
identified trends were deemed unlikely to recur in 2024.
Operating Budget Results – Restatements and Recommendations (Appendix C)
The operating budget summary as detailed in Appendix A reflects an unadjusted surplus of $3,096,563.
The purpose of this section, and Appendix C of this report, is to provide Council with a summary of
recommendations to manage surplus funds.
The recommendations proposed for Council consideration are structured in such a way as to support the
long-term sustainability of the organization, support the Reserve Strategy initiated during 2023, and set
the framework for adequate funding to support Council’s strategic priorities.
The recommended Reserve Contributions referenced in Appendix C include the following:
Related to Specific Unbudgeted Variances
Return on Investments to recommend $1,000,000 of the surplus generated by high prime interest
rates be contributed to the Infrastructure reserve to provide for funding for long term infrastructure
requirements.
Return on Investments to recommend the remaining surplus of $354,734 generated by high prime
interest rates be contributed to the Revenue Stabilization reserve to provide for funding for future
budget shortfall mitigation options.
Salaries, Wages and Benefits to contribute $500,000 of the surplus generated by position
vacancies to the Contingency reserve to fund Council directions during 2024.
Capital Equipment Plan Sales to recommend the surplus of $354,270 generated by the sale of
capital equipment to be contributed back into the Capital Equipment Plan reserve to fund future
capital purchases.
Special Taxes and Frontage which recommends the $43,286 generated by water connections be
contributed to the Water reserve to fund future water infrastructure requirements.
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To Fund Increases in Carry-Forward Project Budgets
Strategic Initiatives this operating project is intended to provide funding to implement the goals
outlined in Council’s Strategic Plan. The top up funding of $33,940 will provide continued
opportunities to forward Council’s goals for 2024.
Corporate Initiatives this operating project is intended to provide funding to implement
programming and process changes from an administrative perspective that also align with
Council’s Strategic Plan. The top up funding of $29,792 will provide for opportunities to progress
various initiatives.
To Fund Specific Initiatives for 2024:
Municipal Intern the County has been approved to host a municipal intern for a period of 18
months which will be utilized to support various departments. The costs for the intern are shared
with the provincial government, and it is being recommended to transfer $60,000 from the 2023
surplus to the Contingency reserve to fund this initiative and approve the associated
expenditures. Motion #1 and Motion #2 provide the necessary direction for these funds.
Kneehill Historical Society during 2023 Council approved a donation of $25,000 to be funded from
the 2023 Operating Budget related to the expansion of the Kneehill Historical Museum. This
contribution to the Contingency reserve, in conjunction with Motion #1 and Motion #3 will allow
the funding to be distributed in 2024.
Related to the Remaining Surplus
To fund 2024 budget balancing draw during the 2024 Budget deliberations Council opted to draw
$516,804 from the Revenue Stabilization reserve to balance th e budget. This contribution is
intended to fund that draw from the 2023 surplus.
Related to increasing equipment costs during the 2024 Budget deliberations Council reduced the
proposed contribution increase to the Capital Equipment Plan reserve which was recommended
based on increased vehicle and equipment costs. The contribution of $160,000 of 2023 surplus
aims to offset a portion of the amendment made during 2024 budget deliberations.
Operating Project Summary (Appendix D)
The County undertook 12 operating projects in 2023. The financial details relating to the 12 operating
projects, including the project budgets, 2023 expenditures, the project’s year end status, and the
recommended strategy for any remaining funds at year end are identified in Appendix D.
Of the Operating Projects listed:
Eleven (11) are requested to be carried forward into 2024 for completion, all of which remain on
budget. However, 2 of those projects are requesting additional funding in 2024 to support
ongoing initiatives in line with their original intent.
One (1) was cancelled pending further information from the County’s Economic Development
Plan.
The request to carry forward the 11 identified operating projects into 2024 for completion and provide
additional funding for the 2 operating projects identified, is referenced in Motion #4.
Capital Project Summary (Appendix E)
The County undertook 19 capital projects in 2023. The financial details relating to the 19 capital projects,
including the project budgets, 2023 expenditures, the project’s year end status, and the recommended
strategy for any remaining funds at year end are identified in Appendix E.
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Of the Capital Projects listed:
Ten (10) were completed under budget.
One (1) was completed over-budget, Motion #5 requests additional funding to be drawn from the
Capital Equipment Plan reserve for that project.
One (1) was cancelled as it was accommodated within the operating budget.
Seven (7) are requested to be carried forward into 2024 for completion, all of which remain on
budget.
The request to carry forward the 7 identified operating projects into 2024 for completion is referenced in
Motion #6.
Cash and Investment Summary (Appendix F)
Administration has endeavored to implement new investment strategies in the past few years to improve
investment returns. As detailed in Appendix F, the rate of return on cash investments now ranges from
1.75% to 6.45%. There is one GIC which expired in January 2024 and was reinvested at a rate of 6%,
resulting in a range of returns from 5.55% to 6.45%.
Motion #1 includes a transfer to reserves of the investment revenue over budgeted revenues which was a
result of high interest rates.
Reserve Continuity (Appendix G)
This schedule tracks the Council approved transfers within each of the County’s reserves, and represents:
Reserve contributions for the operational year.
Reserve draws for the operational year.
Post budget approvals, that result in either a draw from or contribution to reserves.
Return of unutilized project funding.
The unaudited reserve balance as of December 31, 2023, is $64,940,275. This balance does not account
for the recommended allocations to reserves as per Appendix C, draws related to carryforward projects,
nor contributions and draws related to the 2024 Budg et.
Cumulative Projected Available Balance
When considering all reserve recommendations within this report, and the adopted 2024 budget, the total
available reserve balance can be determined as follows:
Balance as per Appendix C 64,940,275
Carry-forward 2023 project funding (6,655,037)
Recommended contributions from 2023 surplus 3,077,826
2024 Operating Budget contributions 8,832,158
2024 Operating Budget draws (880,904)
2024 Capital Budget draws (4,554,372)
FCA and ARO Budget increase - Motion 07/24 (40,000)
Cumulative projected available balance 64,719,946
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FINANCIAL & STAFFING IMPLICATIONS:
The overall financial position of the County continues to be positive with Administration and Council
exercising prudent financial management. As previously noted, the variances of 2023 were a key
consideration when developing the 2024 budget and resulted in adjustments to support greater alignment
between budget and actuals. The most significant of those adjustments include:
Increases for revenues that experienced favourable variances related to current trending.
Increases for expenditures which experienced unfavourable variances related to market
pressures.
Decreases for expenditures which have not been utilized due to ongoing trending.
Reduction in provision for allowances to align with both existing and anticipated tax write-offs,
based on continued improvements in our tax recovery rates.
Those adjustments support greater alignment between budgets and actuals and, subsequently, tax levies
that reflect the cost of providing Council defined levels of service.
The recommendations in this report will ensure a continuation of forward financial planning and value for
dollars for ratepayers.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Public Notification Other:
ATTACHMENTS:
Appendix A: Operating Budget Summary by Function
Appendix B: Operating Budget Summary by Department
Appendix C: Operating Budget Results – Restatements and Recommendations
Appendix D: Operating Project Summary and Carryforwards
Appendix E: Capital Project Summary and Carryforwards
Appendix F: Cash and Investment Summary
Appendix G: Reserve Continuity
COUNCIL OPTIONS:
1. Adopt the report as presented.
2. Receive report for information.
3. Provide directions to amend this report.
FOLLOW-UP ACTIONS:
Input reserve transfers into accounting software and update necessary audit working papers resulting
from motions made.
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
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Appendix A: Operating Budget
Variance Report by Function
as at December 31, 2023 (unaudited)
2023 Budget Q4 Actual (unaudited) Variance
Revenues
Licenses and Permits (99,100) (94,868) 4,232
Operating Grants (463,302) (506,673) (43,371)
Other Revenue (61,000) (165,815) (104,815)
Sale of Goods and Services (1,460,350) (1,847,155) (386,805)
Sales to Other Governments (131,753) (140,955) (9,202)
Rental Income (140,404) (134,944) 5,460
Penalties and Fines (121,000) (143,715) (22,715)
Property Taxes (24,474,002) (24,492,335) (18,333)
Special Taxes and Frontage (339,749) (383,034) (43,285)
Return on Investments (766,784) (3,067,764) (2,300,980)
Transfer from Reserves (932,000) (354,601) 577,399
Capital Equipment Plan Sales (100,000) (454,270) (354,270)
Total Revenues (29,089,444) (31,786,129) (2,696,685)
Expenses
Contract and General Services 3,170,536 3,000,536 (170,000)
Materials, Goods, Supplies, and Utilities 3,835,936 4,488,742 652,806
Salaries, Wages, and Benefits 10,239,050 9,247,503 (991,547)
Provision for Allowances 250,000 94,096 (155,904)
Purchases from Other Governments 749,498 745,516 (3,982)
Transfer to Other Governments 650,528 610,774 (39,754)
Transfer to Individuals and Organizations 288,900 255,749 (33,151)
Transfer to Local Boards and Agencies 120,852 120,311 (541)
Contributions to Reserves 8,352,144 9,298,390 946,246
Non-TCA Operating Projects 732,000 154,601 (577,399)
Gravel (Inventory) Projects 700,000 673,348 (26,652)
Total Expenses 29,089,444 28,689,566 (399,878)
Net - (3,096,563) (3,096,563)
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Appendix B: Operating Budget
Variance Report by Department
as at December 31, 2023 (unaudited)
2023 Budget Q4 Actual (unaudited) Variance
Revenues
Council (100,000) (33,940) 66,060
Corporate Items (26,459,500) (28,891,528) (2,432,028)
Office of CAO - - -
Corporate Services (100,000) - 100,000
Transportation (313,500) (510,007) (196,507)
Environmental (1,567,885) (1,755,590) (187,705)
Facilities - - -
Enforcement (39,000) (26,865) 12,135
Fire (85,757) (89,578) (3,821)
Disaster - - -
Planning (118,700) (111,709) 6,991
ASB (185,402) (239,476) (54,074)
Parks (101,900) (116,263) (14,363)
Cemetery (7,800) (11,300) (3,500)
Economic Development (10,000) 127 10,127
Total Revenues (29,089,444) (31,786,129) (2,696,685)
Expenses
Council 1,202,703 1,091,972 (110,731)
Corporate Items 6,615,679 7,035,757 420,078
Office of CAO 741,547 696,925 (44,622)
Corporate Services 2,524,277 2,138,225 (386,052)
Transportation 9,220,865 9,511,349 290,484
Environmental 3,214,733 3,224,737 10,004
Facilities 383,579 263,144 (120,435)
Enforcement 1,141,065 990,127 (150,938)
Fire 1,452,113 1,429,054 (23,059)
Disaster 67,199 60,598 (6,601)
Planning 619,483 612,818 (6,665)
ASB 870,496 870,999 503
Parks 706,738 624,759 (81,979)
Cemetery 74,242 55,980 (18,262)
Economic Development 254,725 83,122 (171,603)
Total Expenses 29,089,444 28,689,566 (399,878)
Net - (3,096,563) (3,096,563)
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2023 Preliminary Surplus (unaudited)(3,096,563)$
Reserve Contributions
Related to specific unbudgeted variances:
Category Description To Reserve Amount
Return on Investments Higher than anticipated investment returns Infrastructure 1,000,000$
Return on Investments Higher than anticipated investment returns Revenue Stabilization 354,734$
Salaries, Wages, and Benefits Position vacancies Contingency 500,000$
Capital Equipment Plan Sales Sales of equipment higher than budgeted Capital Equipment Plan 354,270$
Special Taxes and Frontage Water riser fees Water 43,286$
To fund increases in carry-forward project budgets:
Project Total Carry-Forward Amount To Reserve Amount
Strategic Initiatives 100,000$ Contingency 33,940$
Corporate Initatives 250,000$ Revenue Stabilization 29,792$
To fund specific initiatives for 2024:
Initiative To Reserve Amount
Municipal intern Contingency 60,000$
Kneehill Historical Society Contingency 25,000$
Related to the remaining surplus:
Description To Reserve
To fund 2024 budget balancing draw Revenue Stabilization 516,804$
Related to increasing equipment costs Capital Equipment Plan 160,000$
Adjusted Surplus (18,737)$
Appendix C: Operating Budget Results -
Restatements and Recommendations
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Appendix D: Operating Project Summary
as at December 31, 2023
2023 Project
Budget
Spending to
December 31,
2023
Funding
Source
Year-End
Status
Carry-Forward
Amount
Reserve
Impact
Project Start
Date
Anticipated
End Date Comments on Project Status/Projected Variance
1 Road Network Study 60,000 32,484.25 Revenue
Stabilization Carry Forward 27,516 2/1/2023 6/1/2024 Project is in final draft stage.
2 Economic Development - Location
Analysis 10,000 -Revenue
Stabilization Cancelled 10,000 TBD TBD
Project will not be moving forward until more information is
received through the Economic Development .Plan. The draft of
this plan will be brought to Council April 2024
3 Asset Management 100,000 36,335.96 Revenue
Stabilization Carry Forward 63,664 1/1/2023 12/31/2024
The specific projects associated with this funding will be actioned
further once the Asset Manager is in place. It is anticipated the
funding will be fully expended by end of 2024.
4 Fire Training 25,000 2,250.00 Revenue
Stabilization Carry Forward 22,750 9/1/2023 8/31/2024
Training booked for March, April, and finishing up 1001 from 2023
(Nov-Mar). Carry forward.
5 Corporate Initiatives 250,000 29,792.33 Revenue
Stabilization Carry Forward 250,000 (29,792) Ongoing Ongoing
This funding is used for initiatives that have corporate impact and
support improving enhanced efficiency and effectiveness of
services. (Ie. E-Scribe implementation). The intention is to
replenish the funding annually.
6 Strategic Initiatives 100,000 33,940.04 Contingency Carry Forward 100,000 (33,940) 1/1/2023 12/31/2023
This funding is used for initiatives that are supported and
advanced through Council that did not form part of the initial
budget. (Ie. Increased MDP engagement) The intent is that this
funding will be replenished annually.
7 Automation and Control Systems
Master Plan (SCADA)25,000 -Contingency Carry Forward 25,000 TBD TBD Awaiting consultant replies.
8 Huxley Wastewater Assessment 26,800 13,903.70 Contingency Carry Forward 12,896 8/24/2023 29-02-2024 Awaiting final draft.
9 Gravel Inventory Replacement Strategy 25,000 2,438.28 Contingency Carry Forward 22,562 2/1/2023 12/1/2023 Project investigations are ongoing.
10 Wimborne Fluoride Reduction Study 14,000 3,456.06 Contingency Carry Forward 10,544 9/14/2023 15-03-2024 Awaiting draft.
11 IT Master Plan 100,000 -Contingency Carry Forward 100,000 9/1/2023 12/31/2024
RFP is currently under development to go to Market and anticipate
going to market in Q4, with awarding to take place in late 2023/
early 2024. Funding will be expended in 2024 as contract
materializes.
12 Facility Condition Assessment and
Asset Retirement Obligation Project 325,000 375.00 Contingency Carry Forward 324,625 9/1/2023 12/31/2026 This is a 3 year project to assess 33 building, 11 per year.
Total Operating Projects 1,060,800 154,976 959,557 (53,732)
Project Name
Page 80 of 113
Page 81 of 113
as at December 31, 2023
Bank Accounts
Balance as at
December 31, 2023
Interest
Rate
Interest Earned
to December 31,
2023
Servus General Bank Account 21,518,731.49$ 6.45% 1,001,085.36$
AUMA High Interest Savings Account 10,927,443.14$ 5.55% 561,871.09$
Canadian Western Bank Flex Account 16,296,464.08$ 5.75% 868,685.31$
Investments
Investment Term Value as at
December 31, 2023
Interest
Rate
Interest Accrued
to December 31,
2023
1 - Haventree Bank GIC July 16, 2021 - January 16, 2024 4,174,490.58$ 1.75% 71,707.16$
2 - Coast Capital Savings GIC July 19, 2023 - July 19, 2024 10,478,099.70$ 6.25% 287,142.70$
3 - Canadian Western Bank GIC July 21, 2023 - July 21, 2025 10,371,446.74$ 6.05% 274,471.74$
Appendix F: Cash and Investment Summary
Account
Page 82 of 113
Appendix G: Reserve Continuity
as at December 31, 2023
IT 267,364.73 79,059 (85,475) 260,948.40
Transitional Funds 636,112.28 636,112.28
Capital Equipment Replacement 9,691,215.62 2,735,800 (3,026,185) 9,400,830.35 (3,991,454)
Disaster Recovery 536,024.00 150,000 686,024.00
Buildings Capital Replacement 2,072,703.60 481,500 (136,743) 2,417,460.16 (539,000)
Gravel 2,099,528.49 250,000 2,349,528.49
Roads 17,747,378.01 2,890,800 (291,079) 20,347,098.67 (200,000)
Bridges 1,086,270.03 600,000 (284,533) 1,401,736.73 (965,026)
Infrastructure 850,000.00 850,000 1,700,000.00
Water 4,232,000.01 314,985 (19,627) 4,527,357.80
Water Service Area 5,870,637.58 5,870,637.58
Environmental 1,950,541.46 1,950,541.46
Municipal 142,678.74 11,835 154,513.88
Parks 802,998.73 802,998.73
Contingency 1,606,646.28 (54,113.08) (47,719) 1,504,814.20 (595,627)
Hamlet Infrastructure 3,305,608.78 3,305,608.78
Revenue Stabilization 6,978,680.25 946,246 (300,862.54) 7,624,063.71 (363,930)
Total 59,876,389 9,310,225 (354,976)(3,891,363)64,940,275 (6,655,037)
2023 Ending
Balance
(unaudited)
2023 Opening
Balance
Actual Draws -
Capital Budget
Carry Forward
Funding
2023 Operating
Budget
Contributions
Actual Draws -
Operating Budget
Page 83 of 113
REQUEST FOR DECISION
Page 1 of 6
Version: 2022-02
Subject: 2024 Requisitions and Ratepayer Impacts
Meeting Date: Tuesday, March 26, 2024
Prepared By: Marika von Mirbach, Financial Planning Coordinator
Presented By: Marika von Mirbach, Financial Planning Coordinator
RECOMMENDED MOTION:
That Council accepts the 2024 Requisitions and Ratepayer Impacts report for information.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☒ ☒
☒
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- Alberta Housing Act (Section 7) and Alberta School Foundation Fund Regulation
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL:
Kneehill County requisitions funds which are collected by the County through ratepayer tax bills, and then
paid to the requisition authority. These include requisitions related to Kneehill Housing Corporation, and
the Alberta School Fund.
The requisition amounts for both Kneehill Housing Corporation and the Alberta School Fund are set to
impact ratepayer tax bills in a significant way for the 2024 tax year. Administration felt it was prudent to
communicate the impact and to provide potential options to Council to alleviate the burden on ratepayers.
Kneehill Housing Corporation
Kneehill Housing Corporation (originally Kneehill Housing Foundation) was established in 1960 to build
and operate Golden Hills Lodge in Three Hills Alberta.
In addition to Golden Hills Lodge, KHC operates Seniors Self Contained Manor projects (Robertson
Manor, Trochu Valley Manor, JC Long Memorial Court, Lynn Haven Manor, Meadow Park Manor and
Torreville Manor) and Family & Community Housing.
Requisition Amount
On Tuesday, July 25, 2023, Kneehill Housing Corporation informed the County that the requisitions sent
out in 2023 had a slight error calculation, which resulted in some municipalities overpaying and some
underpaying. At that time, Kneehill Housing Corporation requested that all underpayments and
overpayments be added/deleted to the 2024 requisition. Kneehill County underpaid in 2023, and an
allocation of $266.28 was to be added to our 2024 requisition.
Page 84 of 113
REQUEST FOR DECISION
Page 2 of 6
Version: 2022-02
The minutes reflected the Kneehill Housing Request, which was moved and approved anonymously.
Resolution: 264/ 23
Moved by: Councillor McGhee
That Council endorse the approach prescribed by Kneehill Housing to adjust the
Kneehill Housing requisition in 2024 to account for the miscalculatio n in the 2023
Kneehill Housing requisition.
CARRIED UNANIMOUSLY
Additionally, in March 2024, the Kneehill Housing Corporation addressed Municipalities, signaling a
notable uptick in the requisition amount for the year. They cited various challenges, inclu ding the impact
of Carbon Tax, escalating food and utility costs, and pressing maintenance issues arising from the
Lodge's original construction in 1960. Julie Miller, CAO of Kneehill Housing, stressed that historically,
Golden Hills Lodge received the lowest requisition amount per unit in the province, leading to significant
funding shortfalls hindering operational efficiency. Despite a recent increase in requisition funds, Golden
Hills Lodge is still expected to receive only 48% of the provincial average, indicative of ongoing financial
strains.
In 2023 the requisition for Kneehill Housing was $83,347. For 2024 the requisition amount has increased
to $303,371. This represents a $220,024, or 263%, increase. There is no indication that this increase is a
one-time payment, and it is anticipated that in future years the requisition will be in line with the 2024
amount. The impact of this increase on ratepayers and potential mitigation options will be identified in the
subsequent section of this report.
Alberta School Fund
The Alberta School Fund collects a requisition through municipal taxes to provide Alberta’s education
system with a sustainable source of revenue to facilitate educational programs for schools across the
province. The requisition is calculated based on a set mill rate and allocated based on equalized
assessment.
Requisition Amount
Annually, Kneehill County submits the Equalized Assessment Report to the Province, which utilizes this
assessment to determine the Education Requisition portion of the tax bill. Each year the Alberta School
Fund issues a Statement of Intent which the County uses to set the tax levy rate required to collect the
necessary funds from ratepayers.
However, discrepancies arose in 2023, as the Alberta School Fund withdrew more funds than indicated in
the initial Statement of Intent.
The 2023 Statement of Intent indicated the County was required to requisition $4,589,607 from
ratepayers. However, the 2023 Statement of Intent failed to consider a substantial assessment amount,
$156,526,870, corresponding to non-residential non-regulated assessments. Trevor Eliott, Policy Advisor
for Municipal Affairs, could not pinpoint the cause of this system error, which led to an understatement in
the intended withdrawal which totaled $5,229,893. Consequently, the County under-levied $640,286 as
compared to what was collected by the Alberta School Fund.
This means that the County is required to requisition the 2023 under-levy of $640,286 in addition to the
amount that will be listed on the 2024 Statement of Intent. The projected 2024 levy is $5,572,896, which
represents an increase of $343,003 over the 2023 requisition which means the County needs to collect
$6,213,182 in 2024. The impact on ratepayers and potential mitigation opt ions will be identified in the
subsequent section of this report.
Page 85 of 113
REQUEST FOR DECISION
Page 3 of 6
Version: 2022-02
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
This section of the report presents the impact of these requisitions as well as a proposal for possible
options to address the increases related to Kneehill Housing Corporation and the Alberta School Fund.
Kneehill Housing Corporation
The 2024 requisition for Kneehill Housing Corporation is $303,371. This represents a significant increase
from prior requisitions, and the following estimated impact to ratepayers:
Ratepayer Type 2023
Requisition
2024
Requisition Increase
Average Acreage - $350,000
assessment $13.44 $54.09 $40.65
Average Hamlet Home - $150,000
assessment $5.76 $23.18 $17.42
Average Farmland Quarter Section -
$30,000 assessment $1.15 $4.63 $3.48
Non-Residential per $100,000 of
assessment $3.84 $15.45 $11.61
Options
In relation to the increased requisition for the Kneehill Housing Corporation, there are two options for
Council’s consideration:
1. Utilize reserves to fund a portion of the increase:
Council has the option to waive a portion of the increase by funding it from reserves, and levy the
remainder on ratepayers, with the intention of the full requisition being levied in 2025. This approach
alleviates some of the immediate financial pressure on ratepayers, as they would not bear the full burden
of the increased requisition in 2024. Utilizing reserves demonstrates prudent financial management and
ensures that essential services are not compromised due to budgetary constraints.
Benefits:
Alleviates immediate financial pressure on taxpayers by covering a portion of the increase from
existing reserves.
Demonstrates prudent financial management and protects essential services from b udgetary
constraints.
Disadvantages:
May deplete reserves, impacting the municipality's financial stability in the long term.
Could potentially limit the availability of reserves for future emergencies or unforeseen expenses.
2. Immediate adjustment to requisition tax rate with explanation to ratepayers:
Council can add the entire requisition to this year's tax rate and explain the changes clearly to ratepayers.
This option prioritizes transparency and accountability, ensuring ratepayers understand the reasons
behind the adjustment in their tax bills.
Benefits:
Prioritizes transparency and accountability by explaining the reasons behind the tax rate
adjustment to ratepayers.
Addresses the funding shortfall promptly.
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REQUEST FOR DECISION
Page 4 of 6
Version: 2022-02
Disadvantages:
Could lead to public dissatisfaction or resistance due to the sudden increase in tax bills.
Requires effective communication to ensure ratepayers understand and accept the necessity of
the adjustment.
Alberta School Fund
The under-levy from what was levied for the Alberta School Fund in 2023 and what was collected by the
province is $640,286; in addition, the requisition for 2024 is set to increase by $343,003. The estimated
impact to ratepayers related to the collection of the 2023 under-levy and the requisition itself is:
Ratepayer Type 2023
Requisition
2024
Requisition
Total
Increase
Increase
Related to
2023
Under-Levy
Average Acreage - $350,000
assessment $812.68 $1,097.28 $284.60 $113.08
Average Hamlet Home - $150,000
assessment $348.29 $470.26 $121.97 $48.46
Average Farmland Quarter Section -
$30,000 assessment $69.66 $94.05 $24.39 $9.69
Non-Residential per $100,000 of
assessment $293.55 $396.35 $102.80 $40.84
Options
In relation to the shortfall for the Alberta School Fund requisition, there are three options for Council’s
consideration:
1. Gradually collect the under-levy over two years:
Council can opt to spread the impact of the under-levy over two years. This approach aims to soften the
financial burden on taxpayers and allocate it over two years rather than in one. By implementing a phased
approach, Council demonstrates sensitivity to the economic constraints residents face while addressing
the under-levy effectively. This option promotes fiscal responsibility and f airness by distributing the
burden of the under-levy across multiple fiscal periods.
Benefits:
Softens the financial burden on taxpayers by spreading the impact of the under-levy over two
years.
Promotes fiscal responsibility and fairness by distributing the under-levy burden across multiple
fiscal periods.
Disadvantages:
Results in a delay in collecting the amount previously remitted to the Alberta School Fund.
Could result in increased administrative costs associated with implementing and managing the
phased tax increase.
2. Utilize reserves to cover the under-levy:
Council has the option to waive the additional bill and cover all, or a portion of, the under -levy from
existing reserves. This approach alleviates immediate financial pressure on taxpayers, as they would not
bear the burden of the funding shortfall.
Page 87 of 113
REQUEST FOR DECISION
Page 5 of 6
Version: 2022-02
Benefits:
Alleviates immediate financial pressure on taxpayers by covering the shortfall from existing
reserves.
Disadvantages:
May deplete reserves, impacting the municipality's financial stability in the long term.
Could potentially limit the availability of reserves for future emergencies or unforeseen expenses.
3. Immediate adjustment to tax rate with explanation to ratepayers:
Council can add the entire under-levy to this year's tax rate and explain the changes clearly to ratepayers.
This option prioritizes transparency and accountability, ensuring taxpayers understand the reasons
behind the adjustment in their tax bills.
Benefits:
Prioritizes transparency and accountability by explaining the reasons behind the tax rate
adjustment to ratepayers.
Addresses the under-levy promptly.
Disadvantages:
Could lead to public dissatisfaction or resistance due to the sudden increase in taxes.
Requires effective communication to ensure ratepayers understand and accept the necessity of
the adjustment.
Each option offers a distinct approach to addressing the under-levy, balancing the need for financial
stability with considerations for taxpayer impact and transparency.
FINANCIAL & STAFFING IMPLICATIONS:
Administration will implement the necessary communications and processes with existing internal
resources.
If Council chooses options to mitigate the impact on ratepayers for the current taxation year, there are a
few potential financial impacts:
Levy requisitions as listed with no mitigation options – no financial impact.
Defer a portion of the under-requisition for the Alberta School Fund – loss of investment revenues
on the amounts deferred.
Fund a portion of the increased requisitions through reserves – decreased reserve balances.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Public Notification Other:
ATTACHMENTS:
Kneehill Housing Letter
Kneehill Housing Requisition
2023 Statement of Intent
2023 Requisition Withdrawals
Municipal Affairs E-mail
Page 88 of 113
REQUEST FOR DECISION
Page 6 of 6
Version: 2022-02
COUNCIL OPTIONS:
Kneehill Housing
That Council approves a draw of $XXX from the XXXX Reserve to go towards the 2024 Kneehill
Housing Corporation requisition.
That Council accepts the 2024 Requisitions and Ratepayer Impacts report for information.
Alberta School Fund
That Council approves the 2023 under-levy related to the Alberta School Fund requisition be
collected over a period of two years, split between the 2024 and 2025 taxation years.
That Council approves a draw of $XXX from the XXXX Reserve to go towards the 2024 Kneehill
Housing Corporation requisition.
That Council accepts the 2024 Requisitions and Ratepayer Impacts report for information.
FOLLOW-UP ACTIONS:
Draft the 2024 Tax Rate Bylaw in accordance with Council direction from this report.
Draft communication to ratepayers regarding increases in requisitions in the form of the annual tax insert
as well as social media communications.
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Page 89 of 113
BOX 337, THREE HILLS, ALBERTA, T0M 2A0
(403) 443 -5216 WWW.KNEEHILLHOUSING.COM
March 13, 2024
Dear Municipalities,
Attached you will find your requisition letter from Kneehill Housing Corporation. You will see
that there has been a substantial increase in the requisition amount for 2024. I would like to
provide you with information that may assist with any questions you, or your rate payers, may
have.
Housing management bodies in Alberta requisition their municipalities for financial support to
maintain Lodges in their communities for low-income seniors. This was an agreement between
the Government of Alberta and the local Municipalities when the Housing Management Bodies
(HMB) were created under a Ministerial Order. The Government of Alberta (GOA) regulates the
amount of income that each senior must be left with each month for expendable income. As a
HMB, and due to regulations put upon us, we do not have the ability increase our rental rates a t
the same rate our expenses rise unless there is a substantial increase in seniors’ benefits. For
seniors who do not meet the income threshold, the GOA provides the organization with a
subsidy equivalent to approximately $360.00 per month. Requisition dollars bridge the gap
between rent collected, subsidies (in some cases) and the actual expenses of operating the
Lodge. In recent years, we have experienced the additional expense of Carbon Tax, increased
food costs and substantial increases in utility costs. As the Lodge was originally built in 1960,
there are ongoing costs associated with the maintenance of the building and repair/replacement
of equipment and systems. With very limited funding for several years, many of these items
went unaddressed and we are now forced to address some of these issues immediately . We
have also been renovating suites where possible to ensure they remain rentable.
Requisition amounts are reported as dollars per unit. The GOA publishes all requisition amounts
per unit for all Housing Management Bodies in Alberta. Golden Hills Lodge has historically
received the lowest requisition amount per unit in the province. I n the previous reports, GHL
Page 90 of 113
2
received 88% below average in requisition funding compared to all other lodges in Alberta .
Unfortunately, this has not allowed the organization to create emergency reserves or plan
preventative maintenance and upgrades. In recent years, it has not allowed us to meet
operational expenses.
With the current increase of requisition dollars, Golden Hills Lodge will move from receiving 12%
of the average requisition amounts provincially for 2020 to 48% (based on the most recent
report 2020). I would expect that the amounts have increased for all organizations in the past 4
years as they are experiencing the same cost pressures as our Lodge. We will update our Board
Directors when a new report is issued. I would be happy to provide and present past reports if
requested.
I would welcome the opportunity to speak at a council meeting in the future to explain how
requisition dollars impact our organization in greater detail.
On behalf of the staff, management, and residents of Golden Hills Lodge, I would also like to
express our gratitude to the rate payers for their on-going support of our Lodge.
Thank you,
Julie Miller
Chief Administrative Officer
Kneehill Housing Corporation
Page 91 of 113
Date: February 29, 2024
To: All Contributing Municipalities
I wish to inform you that the requisition for the year 2024 for Golden Hills Lodge will be $394,265.53. Following is a summary of the 2024
Equalized Assessment figures, as well as your share of the 2024 requisition for Golden Hills Lodge including an adjustment from
2023 (overpayment or underpayment).
The Kneehill Housing Corporation , and the residents of Golden Hills Lodge, are grateful for the support received from the municipalities
and their ratepayers and would appreciate payment of this requisition by June 30, 2024.
Thanks kindly,
Julie Miller
Chief Administrative Officer
Kneehill Housing Corporation
Municipality 2024 Equal. Assessment % of Requisition 2024 Requisition Amount 2023 Adjustment Total Payable
Kneehill County $2,110,084,825.00 77.07266%$303,870.91 266.28 $304,137.19
Three Hills $343,989,887.00 12.56453%$49,537.59 -359.24 $49,178.35
Trochu $90,339,773.00 3.29974%$13,009.73 35.58 $13,045.31
Linden $85,673,074.00 3.12928%$12,337.68 -8.93 $12,328.75
Acme $64,686,319.00 2.36272%$9,315.40 50.79 $9,366.19
Carbon $43,012,712.00 1.57108%$6,194.21 15.51 $6,209.72
Page 92 of 113
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REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Trochu Flower, Baking and Photography Show Sponsorship
Meeting Date: Tuesday, March 26, 2024
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By: Carolyn Van der Kuil, Legislative Services Coordinator
RECOMMENDED MOTION:
That Council provide the Trochu and District Arboretum Society sponsorship in the amount of $1,122 to
assist in the costs associated with hosting the Trochu Flower, Baking and Photography Show .
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☐
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)-
Policy #15-7, Community Enrichment Support Program
Policy #15-3, Community Grants to Non-Profit Organizations
BACKGROUND/PROPOSAL:
The deadline for the Kneehill Community Grant was on Wednesday, March 6, 2024. Among the
applications received was one from the Trochu Arboretum.
Upon careful review, Administration determined that the Trochu Arboretum's application did not meet the
eligibility requirements for the Kneehill Community Grant. Our Community Grant primarily supports
projects involving capital expenditures, whereas the Trochu Arboretum's applicatio n appeared to focus
more on operational aspects.
Upon further examination, we found that the Trochu Arboretum's project would be better suited for our
Community Enrichment Support Program. This program specifically aims to assist with operating
expenses associated with hosting events, aligning more closely with the nature of the Trochu Arboretum's
proposal.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
The committee is requesting funding in the amount of $1,122 to support their event. They have already
secured $1,123 from various sources, including cash and other funding avenues. For detailed
information, please refer to the attached budget document.
Page 97 of 113
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
FINANCIAL & STAFFING IMPLICATIONS:
2024 Budget Allocated in 2024 Remaining Balance
$6,000.00 $250.00 $5,750.00
Kneehill County allocated $6,000 for this program. Currently, $250.00 has been utilized, leaving a
remaining balance of $5,750.00.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
Community Grants Application
COUNCIL OPTIONS:
1. Provide funding to the Trochu Arboretum in the amount of $1,122.
2. Provide funding in a different amount.
3. Receive for information.
FOLLOW-UP ACTIONS:
Inform the Trochu Arboretum Council’s decision concerning their application.
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Page 98 of 113
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Page 103 of 113
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Wind Concerns Kneehill County Delegation
Meeting Date: Tuesday, March 26, 2024
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By: Mike Haugen, CAO
RECOMMENDED MOTION:
That Council receive for information the presentation presented by the Wind Concerns Kneehill County
delegation.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL:
The Wind Concerns Kneehill County group were scheduled today at 10:00 a.m.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
The presentation scheduled requested that the County consider a few options regarding Renewable
Energy Development.
FINANCIAL & STAFFING IMPLICATIONS:
Approving the recommended motion does not have any financial implications to the County.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
Delegation Request Form
COUNCIL OPTIONS:
1. That Council receive for information.
2. That Council direct administration to provide further information.
Page 104 of 113
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
FOLLOW-UP ACTIONS:
N/A
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Page 105 of 113
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Page 107 of 113
REQUEST FOR DECISION
Page 1 of 1
Version: 2022-02
Subject: Council & Committee Report
Meeting Date: Tuesday, March 26, 2024
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By: Mike Haugen, CAO
RECOMMENDED MOTION:
That Council accepts for information the Council & Committee Report, as presented.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☐
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL:
The purpose of the Council and Committee Reports is to provide each member with the opportunity to
bring forward any matter of general interest to Council or the County.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Council reports will be included on the agenda when requested by Council and reports may be either in
writing, verbal, or a combination of both.
FINANCIAL & STAFFING IMPLICATIONS:
The recommended motion does not have any financial implication.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
Council & Committee Reports
COUNCIL OPTIONS:
1. That Council accepts the Council and Committee report.
FOLLOW-UP ACTIONS:
N/A
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Page 108 of 113
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REQUEST FOR DECISION
Page 1 of 1
Version: 2022-02
Subject: Council Follow-Up Action List
Meeting Date: Tuesday, March 26, 2024
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By: Mike Haugen, CAO
RECOMMENDED MOTION:
That Council receive for information the Council Follow-up Action List as presented.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL:
To request Council’s acceptance of the Council Follow -Up Action List.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Please find attached the Council Follow-up Action List. The Council Follow-up Action List is a list of items
from Council meetings that require follow-up. This document is regularly reviewed and updated after
each Council meeting.
FINANCIAL & STAFFING IMPLICATIONS:
The recommended motion does not have any financial implications.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
Council Follow-up Action List.
COUNCIL OPTIONS:
1. To receive the report regarding the Council Follow-up Action List for information.
2. Council provide further direction or required changes/amendments.
FOLLOW-UP ACTIONS:
N/A
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Page 112 of 113
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
30-May-23 208/23
Councillor Penner moved that Council authorize the use of
$10,000 from the 2023 Operating Budget – Strategic initiatives for
a regional economic development project at the Three Hills
Airport in partnership with the Town of Three Hills and Prairie
College.Mike Haugen 2023 Q4
Hiring in Process (via Prairie).
Additional grant funding has
been applied for. MOU
between Prairie, Town, and
County has been signed.
25-Jul-23
256/23
That Council approves a draw of $180,000 from the Capital Roads
Reserve to fund the installation of a graded aggregate seal coat
on Range Road 240 and Range Road 234, for which the submitted
bid was higher than originally budgeted.Marika Von Mirbach Q4 of 2023
Reserve Draws will be made at
end of year or project
completion
26-Sep-23
308/23
That Council defer the Grader and Gravel Services Policy #13-2
discussion to a future Committee of the Whole meeting.Mike Ziehr 2024 Q2
Policy #13-2 will be reviewed
concurrently with the
upcoming Policy #13-36 Dirt
Trails review.
24-Oct-23
383/23
That Council approve the Integrated Facility Condition and Asset
Retirement Assessment Project' with an allocated budget of
$325,000 to be distributed over the next three years, with an
immediate commencement, to be funded from the Contingency
Reserve.Marika Von Mirbach
Reserved Draws will be made
at end of year
Council Input is Required
28-Nov-23
417/23
That Council approve the Reserve Funded Projects proposed in
the 2024 Budget Book, as presented, with further discussion to
occur regarding the Growing Kneehill Event.
Coming to the March 12, 2024
Council Meeting
13-Feb-24
026/24
That Council direct Administration to request Council
presentations from the NRCB, AUC, and knowledgeable expert on
Alberta electrical grid regarding processes, setbacks, and other
information relevant to municipalities.Mike Haugen/Carolyn Va 2024-03-01
NRCB- April 23rd Council
Meeting
AUC-April 16 COW Meeting
27-Feb-24
038/24
That Council move to replace the Braconnier Campground Picnic
Shelter in 2025 and for administration to include a detailed
project plan in the 2025 budget for approval. Fallon Sherlock Q3 2024
27-Feb-24
042/24
That Council appoint Theresa Cochran, for the term of her
employment with Kneehill County, as an authorized signing
authority for Kneehill County.Carolyn Van der Kuil 12-Mar
Waiting for minutes to be
signed to send to Bank
27-Feb-24
045/24
That Council direct Administration to take the necessary steps to
modify the Town of Trochu, Guaranteeing Loan Agreement
timelines and interest rates, as per Trochu Housing Corporation's
request.Theresa Cochran Q2 2024 In Progress
12-Mar-24
052/24
That Council approve the funding and installation of two new
streetlights in the Hamlet of Huxley as presented to be funded
from the 2024 Operating Budget.Mike Ziehr Q3 2024 In Progress
12-Mar-24
055/24
That Council moves to host 3 Country Markets at Horseshoe
Canyon in 2024 with a budget of $34,000 as part of the Growing
Kneehill Project.Kevin Gannon
12-Mar-24
056/24
That Council direct staff to seek partnership opportunities with
the Cluster Group Event organized by the Open Farm Days in
place of a County led celebration of agriculture event.Kevin Gannon
12-Mar-24
057/24
That Council sets the Community Priorities for RCMP for 2024 as
rural crime prevention, community safety focus, presence in rural
communities, road safety and partnering with Kneehill CPOs in
enforcement, education and engagement. ;Deb Grosfield
12-Mar-24
058/24
That Council approve the funding in the amount of $1,000.00 to
the Kneehill 4-H District to assist in the costs associated with
advertising for their Achievement Day, with funding to come from
the Youth Event Sponsorship Grant Policy Program.COMPLETED
12-Mar-24 059/24
That Council accept the RCMP presentation for information, as
presented.COMPLETED
12-Mar-24 064/24
That Council authorize administration to pursue the Economic
Development opportunity as presented.Kevin Gannon
Council Action Items
Page 113 of 113