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Home My WebLink AboutPost-Meeting Agenda Package - CM_Feb27_2024COUNCIL MEETING POST-MEETING AGENDA Tuesday, February 27, 2024, 8:30 a.m. 1600 2nd Street NE Three Hills, AB T0M 2A0 https://www.youtube.com/@kneehillcounty48 Pages 1.Call Meeting to Order 1.1 Agenda 1.1.1 Additions to the Agenda 1.1.2 Adoption of the Agenda 2.Approval of Minutes 2.1 Regular Council Meeting Minutes of February 13, 2024 3 3.Appointments 3.1 Delegation- Kevin Niemi 10 Presenter: Kevin Niemi Time: 9:00 a.m. 3.2 Photo Opportunity- Wimborne Community Centre 13 Attendee: Dorothy Weimer and Mark Goodbrand Time: 9:30 a.m. 3.3 Delegation- Trochu Housing Corporation 14 Presenter: Sam Smalldon, President, Trochu Housing Corporation Time: 10:00 a.m. 4.Infrastructure- Roads/Bridges/Water/Wastewater/Environment No Report 5.Community Services 5.1 Planning No Report 5.2 Agricultural Service Board & Parks 5.2.1 2024 BMO Stampede Farm Family 30 5.2.2 Braconnier Picnic Shelter 32 5.2.3 Policy #2-2, Cemetery Grant Funding "New"35 5.2.4 Policy #2-1, Cemetery Policy 44 5.2.5 Policy #12-5, Parks Drone Policy 49 5.3 Protective Services 5.3.1 RCMP Quarterly and Protective Services Report 53 5.4 Economic Development No Report 6.Corporate Services No Report 7.Legislative Services 7.1 Signing Authority 97 8.Disposition of Delegation & Public Hearing Business 8.1 Kevin Niemi Delegation 101 8.2 Trochu Housing Corporation Agreement Timelines and Interest Rates 103 9.Council and Committee Reports 133 9.1 Community Futures Wildrose 134 9.2 Legal Seminars 9.3 Police Advisory Committee 10.Council Follow-Up Action List 145 11.Closed Session 11.1 Intergovernmental Relations (FOIP- Section 21) 11.2 Intergovernmental Relations (FOIP-Section 21) 11.3 Legal (FOIP-Section 24) 12.Motions from Closed Session 13.Adjourn Page 2 of 146 __________Initials 1 Kneehill County Regular Meeting of Council Minutes February 13, 2024, 8:00 a.m. 1600 2nd Street NE Three Hills, AB T0M 2A0 Council Present: Faye McGhee, Councillor Debbie Penner, Councillor Jerry Wittstock, Deputy Reeve Carrie Fobes, Councillor Laura Lee Machell-Cunningham, Councillor Wade Christie, Councillor Kenneth King, Reeve Staff Present: Mike Haugen, Chief Administrative Officer Mike Ziehr, Director of Infrastructure Kevin Gannon, Director of Community Services Theresa Cochran, Director of Corporate Services Barb Hazelton, Manager of Planning and Development Deanna Keiver, Planning and Development Officer Fallon Sherlock, Manager of Parks and Agricultural Service Board Carolyn Van der Kuil, Legislative Services Coordinator _____________________________________________________________________ 1. Call Meeting to Order Reeve King called the meeting to order at 8:30 a.m. 1.1 Agenda 1.1.1 Additions to the Agenda Additions under Council & Committee Reports 9.6 Tourism Summit Report 9.7 Central Zone Rural Municipalities Report 9.8 Kneehill Regional Partnership Training 9.9 Community Futures 9.10 ASB Conference 9.11 Brownlee Law Seminar 1.1.2 Adoption of the Agenda Resolution: 019/24 Moved by: Councillor Christie Page 3 of 146 February 13, 2024 __________Initials 2 That Council approve the agenda as amended. CARRIED UNANIMOUSLY 2. Approval of Minutes 2.1 Regular Council Meeting Minutes of January 9, 2024 Resolution: 020/24 Moved by: Councillor McGhee That Council approves the adoption of the minutes of the January 9, 2024, Regular Meeting of Council, as presented. CARRIED UNANIMOUSLY 5. Community Services 5.1 Planning 5.1.1 Bylaw 1889- Land Use Bylaw 1808 Amendment The Chair tabled this agenda item to hear the Wimborne Community Centre Delegation scheduled at 9:00 a.m. 3. Appointments 3.1 Delegation- Wimborne Community Centre Dorothy Weimer and Mark Goodbrand presented to Council the Wimborne Community Hall requesting funds from the Rural Community Hall Capital Grant Program. 3.2 Photo Opportunity- Acme Alumni Association The Chair called for a recess at 9:24 a.m. and called the meeting back to order at 9:45 a.m. with all previously mentioned members present. Council presented a $100,000 cheque to Matt Price of the Acme Alumni Association, that was approved at the September 26, 2023 meeting, and had the chance to take a photograph. 5. Community Services 5.1 Planning 5.1.1 Bylaw 1889 – Land Use Bylaw 1808 Amendment Continued Councillor Christie excused himself from voting due to Section 184 (a) of the Municipal Government Act, as he was not present at the public hearing for Bylaw 1889 held on December 12, 2023. Resolution: 021/24 Moved by: Councillor Fobes Page 4 of 146 February 13, 2024 __________Initials 3 That Council provide third reading to Bylaw 1889, as amended, to replace sections 71 and 74 of Land Use Bylaw 1808. CARRIED 8. Disposition of Delegation & Public Hearing Business 8.1 Wimborne Community Centre Application for Rural Community Hall Capital Grant The Chair tabled this agenda item to hold the Public Hearing for Bylaw 1894 that was scheduled at 10:00 a.m. 3. Appointments 3.3 Public Hearing- Bylaw 1894 Redesignation – Agriculture District to Light Industrial District Resolution: 022/24 Moved by: Deputy Reeve Wittstock That the Public Hearing for Bylaw 1894 be opened at 10:03 a.m. CARRIED Person(s) who presented: Deanna Keiver, Planning and Development Officer Person(s) who spoke: Nina Athill, Athill Tech Solution Ltd. Samantha Brown, Project Manager SABR Energy Consulting Inc. Bryan Loschuk Resolution: 023/24 Moved by: Councillor Penner That the Public Hearing for Bylaw #1894 be closed at 10:43 a.m. CARRIED 8. Disposition of Delegation & Public Hearing Business 8.1 Wimborne Community Centre Application for Rural Community Hall Capital Grant Continued Resolution: 024/24 Moved by: Councillor Christie Page 5 of 146 February 13, 2024 __________Initials 4 That Council approve Rural Hall Capital Grant Funding in the amount of $15,000.00 to the Wimborne Community Centre Society to assist them in their modernization project. CARRIED UNANIMOUSLY Resolution: 025/24 Moved by: Councillor Penner That a photo opportunity and a small plaque at their expense be organized with the Wimborne Community Centre Society. CARRIED UNANIMOUSLY 7. Legislative Services 7.1 Council Speaker Requests Resolution: 026/24 Moved by: Councillor Fobes That Council direct Administration to request Council presentations from the NRCB, AUC, and knowledgeable expert on Alberta electrical grid regarding processes, setbacks, and other information relevant to municipalities. CARRIED UNANIMOUSLY 11. Closed Session The Chair called for a recess at 10:55 a.m. and called the meeting back to order at 11:01 a.m. with all previously mentioned members present. Resolution: 027/24 Moved by: Councillor Christie That this meeting goes into closed session at 11:01 a.m. for the following reason(s):  Legal Discussion (FOIP-Section 24) CARRIED Resolution: 028/24 Moved by: Councillor Cunningham That Council return to open meeting at 12:06 p.m. CARRIED UNANIMOUSLY 12:06 p.m. - meeting recessed to allow return of public. 12:09 p.m. - meeting resumed. Page 6 of 146 February 13, 2024 __________Initials 5 5. Community Services 5.1 Planning 5.1.2 Subdivision Extension Request The Chair called for a recess at 12:31 p.m. and called the meeting back to order at 1:00 p.m. with all previously mentioned members present. Resolution: 029/24 Moved by: Deputy Reeve Wittstock That Council move to grant an additional 2-year extension to KNE190128, KNE190129, KNE190130, and KNE190131 until January 30, 2026. CARRIED 9. Council and Committee Reports Resolution: 030/24 Moved by: Deputy Reeve Wittstock That Council accepts for information the Council & Committee Report, as presented. CARRIED UNANIMOUSLY 9.1 Drumheller Solid Waste Councillor Penner provided the minutes from the December 14, 2023 meeting. 9.2 Kneehill Regional Family and Community Support Services (FCSS) Reeve King provided a report on the Kneehill Regional Family and Community Support Services program. 9.3 Division 7 Report Reeve King provided a report on the meetings he attended in January 2024. 9.4 Marigold Library Minutes were provided by Councillor Fobes on the meeting she attended on January 27, 2024. 9.5 Kneehill Housing Corporation Minutes were provided by Councillor Fobes on the meeting she attended on November 29th, 2023. 9.6 Tourism Summit Report Councillor McGhee provided a report on the Tourism Summit she attended on January 2024. 9.7 Central Zone RMA Meeting Report Page 7 of 146 February 13, 2024 __________Initials 6 Councillor Fobes provided a verbal report on Central Zone Rural Municipalities of Alberta meeting she attended. 9.8 Kneehill Regional Partnership Training Council provided an update on the Kneehill Regional Partnership Refresher Training that took place in January 2024. 9.9 Community Futures Wildrose Councillor Christie provided a verbal report on the Community Futures Wildrose Committee. 9.10 Agricultural Service Board Conference Councillor Christie provided a verbal report on the Agricultural Service Board Conference that took place in January 2024. 9.11 Brownlee Law Seminar Councillor Christie provided a verbal report on the Brownlee Law Seminar he attended last week. 5. Community Services 5.2 Agricultural Service Board & Parks 5.2.1 Policy 1-32-1 Haying on County Road Allowances Resolution: 031/24 Moved by: Councillor McGhee That Council approve Policy 1-32-1 ASB Administrative- Haying on County Road Allowances, as amended. CARRIED UNANIMOUSLY 8. Disposition of Delegation & Public Hearing Business 8.2 Bylaw 1894, Redesignation- 2nd and 3rd Reading Resolution: 032/24 Moved by: Councillor McGhee That Council provide second reading to Bylaw 1894, for the purpose of amending Land Use Bylaw 1808 by redesignating a portion of SE 24-28-24 W4 and NE 13- 28-24 W4 from Agriculture District to Light Industrial District. CARRIED Resolution: 033/24 Moved by: Deputy Reeve Wittstock That Council provide third and final reading to Bylaw 1894. Page 8 of 146 February 13, 2024 __________Initials 7 CARRIED 10. Council Follow-Up Action List Resolution: 034/24 Moved by: Councillor Cunningham That Council receive for information the Council Follow-Up Action List as presented. CARRIED UNANIMOUSLY 13. Adjourn The meeting adjourned at 2:02 p.m. Ken King, Reeve Mike Haugen, CAO Page 9 of 146 APPOINTMENTS Page 1 of 1 Version: 2022-02 Subject: Delegation- Kevin Niemi Meeting Date: Tuesday, February 27, 2024 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service ATTACHMENTS: Delegation Request Form Delegation scheduled for February 27th, 2024 @ 9:00 a.m. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 10 of 146 Page 11 of 146 Page 12 of 146 APPOINTMENTS Page 1 of 1 Version: 2022-02 Subject: Photo Opportunity- Wimborne Community Centre Meeting Date: Tuesday, February 27, 2024 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Carolyn Van der Kuil, Legislative Services Coordinator STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service ATTACHMENTS: Dorothy Weimer from the Wimborne Community Centre will be collecting a cheque for $15,000.00 at today’s meeting at 9:30 a.m. This funding was granted by the Council during their meeting on February 13th, 2024, through the Rural Hall Capital Grant Funding Program. To acknowledge this grant, a resolution was passed by the Council to arrange a photo opportunity. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 13 of 146 APPOINTMENTS Page 1 of 1 Version: 2022-02 Subject: Delegation- Trochu Housing Corporation Meeting Date: Tuesday, February 27, 2024 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Carolyn Van der Kuil, Legislative Services Coordinator STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service ATTACHMENTS: Trochu Housing Corporation Delegation Request Form APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 14 of 146 Delegation Request Form Please submit completed form to carolyn.vanderkuil@kneehillcounty.com This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of this information, please contact the FOIP Coordinator at 403-443-5541. Regular Council Meeting Date & Time: GUIDELINES • Presentations are not to exceed 15 minutes, including questions, unless permitted by Council. • The Delegation Request Form and related documents will become part of the public record and will be released/published in the agenda and minutes and will be made available to the pubic in a variety of methods. • Persons interested in requesting a presentation to Kneehill County Council must supply all pertinent information including handouts, PowerPoint Presentations no later than 4:00 p.m. on the Wednesday prior to the scheduled Tuesday meeting. If your material is not published in the agenda, bring ten (10) copies with you to the meeting. Note: distributed documents will become part of the public record. • The County’s Council meetings are video recorded and live-streamed on the County’s website. Please submit completed form to carolyn.vanderkuil@kneehillcounty.com PRESENTER DETAILS Name: (Person Making presentation) Company or Group Represented: Contact Number: Email: Mailing Address: MEETING DETAILS Please Note: Regular Council Meetings are held the second and fourth Tuesday of every month unless otherwise posted. Please see Kneehill County Website or contact Administration for more information. February 27 @ 10:00 a.m. Sam Smalldon, President Page 15 of 146 Delegation Request Form Please submit completed form to carolyn.vanderkuil@kneehillcounty.com This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of this information, please contact the FOIP Coordinator at 403-443-5541. PRESENTATION TOPIC Will the presentation require PowerPoint facilities? Yes  No  The topic of the discussion is (be specific, provide details, and attach additional information, if required so that all necessary details may be considered.): PURPOSE OF PRESENTATION ☐ Information Only ☐ Request Action/Support ☐ Request Funds ☐ Other Desired Resolution (What is the decision you are asking to make?) • Have you included all attachments? • Does your summary contain all pertinent information? • Have you provided enough information to enable Council to make an informed decision? • Have you reviewed your presentation to ensure that it will fit within the specified timelines? Trochu Seniors Supportive Living Facility Project Update Modify Agreement Timeline and Interest Rates Carolyn, Presentation is information only, and Q&A. Not sure if Kneehill County requires a Council Action to update the agreement we signed previously if there are administrative changes. Please advise. Thanks. Sam 4 4 4 Page 16 of 146 Trochu Housing Corporation* *Incorporated as a Canada Not For Profit by the Town of Trochu An Update Presentation for Kneehill County Council By Barry Kletke, Mayor of Trochu, Sam Smalldon, President of Trochu Housing Corporation and Scott Baerg, Senior Operating Officer with Covenant Health February 27, 2024 Trochu Seniors Supportive Living Facility Project Page 17 of 146 Agenda 1.Seniors Housing Project Proposal 2.Project Stakeholder Model 3.Capital Development Process 4.Capital Project Work Plan 5.Project Partnership Models 6.Trochu/County Partnership 7.Next Steps Page 18 of 146 Seniors Housing Project Proposal •12 acres of serviced land in Trochu •80 units to meet the needs of Trochu Area •40 units LTC, Supportive Living 4/4D (24x7 Care) •16 units Lodge Living (Accommodation) •24 units Independent Living (Life Lease) •$41 Million Estimate for Capital Project •$10 Million Estimate for Take-Out Financing •$5 Million Estimate from Life Lease •$24 Million Estimate for Capital Grants •$2 Million Estimate for Fundraising •$20 Million Estimate for Project Interim Financing Limit 1 Page 19 of 146 Project Stakeholder Model •Town of Trochu and Surrounding Communities •Trochu Community Seniors Advisory Committee •Trochu Seniors Housing Society •Kneehill County •Covenant Health •Federal Government (CMHC, MPs) •Provincial Government (Alberta Seniors, Alberta Health, AHS, MLAs) 2 Page 20 of 146 Capital Development Process •Project Planning •Project Construction •Project Commissioning •Project Opening 3 Page 21 of 146 Project –Planning and Site Work •Capital grant letters received from Province for $21 Million. •Capital grant application still pending for CMHC for $3 Million. •RFP process for both Architectural Design and Construction Management. •Firms have been selected to start the detailed project design process. •Detailed design process will take about six months to complete. •A project tender will be issued in early Summer with a Guaranteed Maximum Price contract once all project funding is in place. •Town has started work on the ASP and site services for the building site to be ready for October 2024. 3.1 Page 22 of 146 Project Planning Updates •Town will formally request approval from the ADM Municipal Affairs for a debt limit extension in the next few months. •The business plan is still viable and sustainable, the Town requires the borrowing debt limit extension to proceed. •Reviewing and updating contracts and agreements. •Update borrowing agreement with Kneehill County dated October 12, 2021. •Finalize borrowing and operating agreement with Covenant Health. •Finalize contracts with Prime Consultants (Architect and Construction Manager). •Finalize capital funding agreements with Province. 3.2 Page 23 of 146 THC Project Concept Complete 3.3 Page 24 of 146 Project Work Plan and Timeline 3.4 Page 25 of 146 Capital Project Work Plan •Project Concept and Planning Work •Government Relations •Partnerships •Sources of Capital Funding •Business Planning •Project Approval •Project Design, Tender and Contracts •Project Construction •Project Commissioning •Project Opening 4 Page 26 of 146 Project Partnership Models •Town of Trochu incorporated THC •Town of Trochu requests Kneehill County support for borrowing (November 2019 and October 2020) (Borrowing Agreement and Bylaw in place October 2021). •Town of Trochu requests partnership with Covenant Health and AHS (MOU with Covenant). •THC received capital grant letters from Province and has applied to CMHC (In Progress). •THC will plan, build and own the project. •Covenant Health will operate and provide care delivery for residents of the Project (Operating Agreement and MSA) •Project is scheduled to open Spring 2027). 5 Page 27 of 146 Trochu/County Partnership •Project will serve Town of Trochu and Surrounding Communities (County Residents) •Project will add Seniors Housing Capacity for Kneehill County •Borrowing Agreement by Town and County together will permit borrowing up to $20 Million for Interim Financing. •Need to update timeline and interest rate in Town and County borrowing agreement. •Need to update borrowing agreement parameters to start 5-year timeline and a maximum 5.5% interest rate. •Life Lease sales will reach 90% sales target, Community open houses and rate payer consultations are ongoing. •County has been provided with a seat on the Trochu Housing Corporation Board as oversight 6 Page 28 of 146 Next Steps •THC will continue relationship development under the Project Partnership and Stakeholder Models. •Town and County will update their borrowing agreement for timeline and interest rates. •THC will continue application for CMHC capital grant. •THC will update the both project and operating business case to achieve debt-ratio extension. •THC will ensure project budget approval before construction starts 7 Page 29 of 146 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: 2024 BMO Stampede Farm Family Meeting Date: Tuesday, February 27, 2024 Prepared By: Fallon Sherlock, Acting Manager of Parks & Ag Services Presented By: Fallon Sherlock, Acting Manager of Parks & Ag Services RECOMMENDED MOTION: That Council approve the nomination of the Calhoun Family (Rod & Carol, Jason & Erin) for the 2024 BMO Stampede Farm Family Award. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☒ ☒ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: Calgary Stampede Farm family award is given out each year to recognize those families that ensure the agriculture industry and their respective rural communities continue to thrive. It is for farm families deserving of recognition for both agriculture and community involvement. Farm family units must be active in primary agriculture, have agriculture as the main source of income, be active in community involvement, and have members residing on the farm. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: At the Jan. 9th Agricultural Service Board Meeting, the Board made a motion to recommend to Council that the Calhoun Family (Rod & Carol, Jason & Erin) of Swalwell be nominated for the 2024 BMO Calgary Stampede Farm Family Award. Past recipients nominated by Kneehill County: 1999 - Sunterra Farms: Stan & Flo Price – Acme 2000 – Arn’s Brae Farms: Jim & Doris Christie – Trochu 2001 – Les & Kathy Bell – Drumheller 2002 - Ursula, Russell and Harvey Stankievech – Trochu 2003 – Bob Penner Farms – Swalwell 2004 – Hastie Farms – Trochu 2005 – Kubinec Farms – Trochu 2006 – Del & Greg Bates – Acme 2007 – Murray Sorenson Family – Acme 2008 – Richard & Joe Rowbottom – Carbon 2009 – James Main Family – Three Hills 2010 – Eskeland Farms – Drumheller Page 30 of 146 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 2011 – Jay Davis Family – Acme 2012 – Bruce Hogg Family – Huxley 2013 – Neil Bertsch Family – Carbon 2014 – The Matt Sawyer Family – Acme 2015 – No recipient due to late decline by nominee 2016 – Don Ferguson Family- Orkney 2017 – Bill & Dallas Dau Family- Three Hills 2018 – Hoppins Farms – Huxley 2019 – Tim Tainsh Family- Sunnyslope 2020 – Derek & Lois Benedict, Wimborne 2021 – 2020 recipients honored due to COVID 2022 – No recipient due to late decline by nominee 2023- Mike & Suzan Lemay Family-Trochu FINANCIAL & STAFFING IMPLICATIONS: Attendance of an ASB representative at the awards luncheon and stampede grandstand show included in the 2024 Operating Budget. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: None COUNCIL OPTIONS: 1. That Council approve the nomination of the Calhoun Family (Rod & Carol, Jason & Erin) for the 2024 BMO Stampede Farm Family Award. 2. That Council decline to nominate a recipient. 3. That Council nominate a different party. FOLLOW-UP ACTIONS: ASB select a representative to attend. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Kevin Gannon, Director of Community Services Approved- ☒ Page 31 of 146 REQUEST FOR DECISION Page 1 of 3 Version: 2022-02 Subject: Braconnier Picnic Shelter Meeting Date: Tuesday, February 27, 2024 Prepared By: Fallon Sherlock, Acting Manager of Parks & Ag Services Presented By: Fallon Sherlock, Acting Manager of Parks & Ag Services RECOMMENDED MOTION: That Council move to replace the Braconnier Campground Picnic Shelter in 2025 and for administration to include a detailed project plan in the 2025 budget for approval. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☒ ☐ ☒ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: Braconnier campground was bought from the Province in 1995 for $1 and includes a picnic shelter, outhouse, and 8 un-serviced camp sites along with a caveat of access for campers onto the adjacent private land to the dam for recreational walks by the water. Campers and day use visitors utilize the picnic shelter for small group events and meals. 2023 saw 102 overnight stays at this site. Early in 2024, while assessing the condition of the Braconnier Campground Picnic Shelter, staff found significant dry rot in the foundation of the structure. This has severely compromised the structural integrity of the structure and staff have had to close access to the facility. Because of the safety concerns with the shelter staff will remove the st ructure prior to the start of the 2024 camping season. The concrete pad appears to be sound and may be able to be left in place. Page 32 of 146 REQUEST FOR DECISION Page 2 of 3 Version: 2022-02 DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: A rough estimate to construct a shelter of similar style to the one at Horseshoe Canyon on the existing concrete pad would be approximately $30,000. Construction of a new shelter could provide the opportunity to allow for the rental of it to groups for secured accessibility. As replacement of this structure was not included in the 2024 budget there would need to be additional funds approved by Council for its replacement in 2024. Construction of a new shelter could be postponed until 2025 allowing for more informed planning and budgeting but would leave visitors without the service of this facility for the 2024 season. As this facility is not monitored for its volume of use currently, the impact of its unavailability for 2024 is unknown but is not expected to be significant. FINANCIAL & STAFFING IMPLICATIONS:  Removal of the old structure is expected to take 3-5 internal staff 3-5 days and requires disposing of the materials in an appropriate landfill likely requiring tipping fees that will be absorbed into the existing parks operating budget.  Construction of a new structure could be done by internal staff taking 2-3 weeks and requiring rescheduling of other projects and services or through a contractor for an undetermined amount. Materials for the new structure are estimated at $30,000. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Public Notification Other: ATTACHMENTS: None COUNCIL OPTIONS: 1. Council may choose to replace the Braconnier Campground Picnic Shelter in 2025 and for administration to include a detailed project plan in the 2025 budget for approval. 2. Council may choose to replace the Braconnier Campground Picnic Shelter in 2024 with funds from the capital reserve and for administration to bring back a detailed project plan/cost estimate for approval. 3. Council may choose not to replace the Braconnier Campground Picnic Shelter. 4. Council may requests administration to bring back further information. FOLLOW-UP ACTIONS: NA Page 33 of 146 REQUEST FOR DECISION Page 3 of 3 Version: 2022-02 APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Kevin Gannon, Director of Community Services Approved- ☒ Page 34 of 146 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: New Policy 2-2 Cemetery Grant Funding Meeting Date: Tuesday, February 27, 2024 Prepared By: Fallon Sherlock, Acting Manager of Parks & Ag Services Presented By: Fallon Sherlock, Acting Manager of Parks & Ag Services RECOMMENDED MOTION: That Council approve the new Policy 2-2 Cemetery Grant Funding. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☒ ☐ ☒ ☒ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: At the December 12, 2023 Council Meeting, the 2024 budget was passed including $4000 in project funding for a new grant program for Cemetery infrastructure improvements. Currently under the Cemetery Policy Kneehill County only completes maintenance and repairs to existing infrastructure and very specific project-based infrastructure as it relates to solving specific issues with sites such as erosion. Through the years there have been inquiries from the public about increased infrastructure services at specific cemeteries the County owns. In the interest of equality of service levels and fiscal responsibility these improvements have not been pursued. Recognizing the desire for these improvements by the loved ones of the interned, Parks staff have created the Cemetery Grant Funding Program to allow applicants the opportunity to implement new infrastructure at specific cemeteries through a cost sharing agreement. This program provides the opportunity for applicants with a direct familial connection to those interned in a county cemetery to implement new infrastructure such as gates, fencing, vegetation, etc. on a 50/50 cost share basis with the county. Projects must be approved by the Manager of Parks & Ag Services to ensure they do not conflict with setbacks, maintenance or internments and materials must meet a standard for public use and safety. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Please see the attached policy and application for proposed program details. FINANCIAL & STAFFING IMPLICATIONS: $4000 for this program has been approved in the 2024 Operating Budget. Parks staff would absorb the project review and approvals into existing services. Ongoing maintenance for the infrastructure is intended to be minimal and would be included in the regular maintenance program. Page 35 of 146 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: 2-2 Cemetery Grant Funding Policy 2-2A Cemetery Grant Funding Application (for information only) COUNCIL OPTIONS: 1. Council may approve the new policy 2-2 Cemetery Grant Funding 2. Council may make amendments and approve the new policy 2-2 Cemetery Grant Funding as amended. 3. Council may request additional information. FOLLOW-UP ACTIONS: Sign approved policy. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Kevin Gannon, Director of Community Services Approved- ☒ Page 36 of 146 POLICY Section Policy No. Page Cemeteries 2.2 1 of 3 Policy Title Date: Motion No. Cemetery Grant Funding February 27, 2024 [Category] Policy Statement/Purpose: Kneehill County recognizes that cemeteries are a vital part of local community history, culture, and well-being and as such encourages the involvement of the community in the care of these spaces. The purpose of this policy is to establish criteria and an approval process for the provision of financial assistance between Kneehill County and interested community members for the purpose of landscape improvements at Kneehill County owned cemeteries. Funding under this policy is to be designated at a 50-50 cost share between Kneehill County and the applicant up to $4000, is intended as a one-time interim measure, and is not to be relied on as a continuing source of revenue. Policy Guidelines/Procedures: 1. Cemetery Grant Funding is to be allotted to implement long-term infrastructure improvements at County owned cemeteries that fall outside of the general maintenance and upkeep already undertaken by the Kneehill County Parks and Ag Services department as per Cemetery Policy 2.1. 2. Cemetery Grant funding shall be limited to those applicants with a verifiable familial connection to internments at the cemetery where the grant funding is being applied at including: 2.1. Individuals; 2.2. Families; 2.3. Non-Profit organizations, societies, or associates within Kneehill County. 3. Funding Allotment 3.1. Improvement projects will be selected based on the order in which they are submitted, following approval of the application as complete by the Manager of Parks and Agriculture Services or their designee. The period for selecting projects will commence on January 1st of each calendar year. 3.2. Grant Funding is approved on a 50% matching basis meaning the applicant(s) must contribute an amount equal to or exceeding the actual grant amount. The matching requirement may be met in the form of any combination of money, materials, or hired services. Volunteer labour, services, materials or equipment related to the project are also eligible and subject to the following stipulations. a) The value of volunteerism for Community Grant is based on:  $20.00/hour for unskilled labour;  $35.00/hour for skilled labour;  Donated materials and professional services at verified fair market value; and  Donated heavy equipment (incl. operator) $70.00/hour. Page 37 of 146 POLICY Section Policy No. Page Cemeteries 2.2 2 of 3 Policy Title Date: Motion No. Policy Name February 27, 2024 [Category] b) Time and labour provided towards preparation of Cemetery Grant funding applications, committee planning meetings, fundraising and similar activities are not eligible for Cemetery Grants matching purposes. 3.3. Applicants will have a one-year period to use the funds and submit a final report to the County that includes copies of all receipts and full accounting. 3.4. Additional information or clarification may be requested before the approval of funds. 4. Improvement Specifications 4.1. All improvements must be approved by the Manager of Parks & Ag Services or designate before any on-site work is completed. 4.2. Improvements must be self-sufficient and require little to no additional care or long-term maintenance outside that done by the individual or group taking on the improvement for initial establishment. Care of any planted vegetation will remain the responsibility of the group or individuals for 5 years whereupon care and maintenance will become the sole responsibility of Kneehill County and fall into the general maintenance program as outlined in the Cemetery Policy. 4.3. Improvements must not encroach or infringe upon any existing, reserved, or future burial plots or access corridors. 4.4. Improvements will not be permitted in hazardous or environmentally sensitive areas, or over/under utility corridors. 4.5. All improvements must meet the standards of the Kneehill County Policy 2.1: Cemetery Policy. 5. Kneehill County reserves the right to remove or make changes to any plantings or infrastructure that become unsightly or damaged in accordance with routine maintenance obligations. Every attempt will be made to preserve the planting or infrastructure in keeping with the dedication. 6. Kneehill County reserves the right to refuse any application not adhering to the stated guidelines. 7. Applications 7.1. Grant Applications must be completed in full on the official application form and contain the following: a) Name, address and contact information of the responsible applicant; b) The amount of financial support being requested; Page 38 of 146 POLICY Section Policy No. Page Cemeteries 2.2 3 of 3 Policy Title Date: Motion No. Policy Name February 27, 2024 [Category] c) A detailed description of the improvements including a clearly drawn map of intended locations involved, materials list, intended timeline and, if necessary, establishment plan for related vegetation; d) A budget identifying the proposed revenues and expenditures of the project including sources for matching contributions Ken King, Reeve Mike Haugen, CAO Approved: February 27, 2024 [Category] Review Date: Date four years from last approval date Page 39 of 146 Cemetery Grant Funding Application Form POLICY #2-2 The personal information on this form is being collected for the purpose of determining eligibility of an applicant to receive a grant. This information is collected under the authority of Section 33 (c) of the Freedom of Information and Protection of Privacy Act and may become public information once it is submitted to Council during a Council meeting. Questions regarding the collection of this information can be directed to the FOIP Coordinator at 403-443-5541. PURPOSE Kneehill County recognizes that cemeteries are a vital part of local community history, culture, and well- being and as such encourages the involvement of the community in the care of these spaces. The purpose of this policy is to establish criteria and an approval process for the provision of financial assistance between Kneehill County and interested community members for the purpose of landscape improvements at Kneehill County owned cemeteries. Funding under this policy is to be designated at a 50-50 cost share between Kneehill County and the applicant up to $4000, is intended as a one-time interim measure, and is not to be relied on as a continuing source of revenue. ELIGIBILITY Who can apply?  Individuals, Families, or Non-Profit organizations, societies, or associates within Kneehill County with a verifiable familial connection to internments at the selected cemetery and who: o Can match the funding request at a minimum of 50% of the total project cost. o Can complete their project within one year of funding approval. Who is ineligible to apply?  Municipalities  Corporations or businesses APPLICATION INTAKE 1. Projects will be selected on a first come, first serve basis upon approval of the application as complete by the Manager of Parks and Ag Services or Designate. 2. Intake will begin Jan 1 of each year. 3. Projects not selected may reapply the next year. GENERAL GUIDELINES 1. Due to limited funds, not all requests may obtain Cemetery Grant funding. 2. Applicants will be notified upon the approval of this application as complete and received. 3. The Kneehill County grant portion will be forwarded to the applicant once the Manager of Parks and Ag Services or designate has approved the project. 4. Applicants receiving funding will have a one-year period to use the funds and submit a final report to the County that includes copies of all receipts and full accounting. 5. This application form is a brief summary of the policy requirements. For more details on the Cemetery Grant Program, please refer to Kneehill County’s Policy #2-2 Cemetery Grant Funding Page 40 of 146 Cemetery Grant Funding Application Form POLICY #2-2 The personal information on this form is being collected for the purpose of determining eligibility of an applicant to receive a grant. This information is collected under the authority of Section 33 (c) of the Freedom of Information and Protection of Privacy Act and may become public information once it is submitted to Council during a Council meeting. Questions regarding the collection of this information can be directed to the FOIP Coordinator at 403-443-5541. SEND YOUR COMPLETED APPLICATION TO: Kneehill County Parks & Ag Services Re: Cemetery Grant Program PO Box 400 Three Hills, AB T0M 2A0 Or alternatively via email: Jeff.guidolin@kneehillcounty.com Please direct all application inquiries to: Jeff Guidolin at 403-443-5541. Page 41 of 146 Cemetery Grant Funding Application Form POLICY #2-2 The personal information on this form is being collected for the purpose of determining eligibility of an applicant to receive a grant. This information is collected under the authority of Section 33 (c) of the Freedom of Information and Protection of Privacy Act and may become public information once it is submitted to Council during a Council meeting. Questions regarding the collection of this information can be directed to the FOIP Coordinator at 403-443-5541. APPLICANT INFORMATION Date: Applicant(s) Legal Name Contact Person: Mailing Address: City: Province: Alberta Postal Code: (All correspondence and cheques will be mailed to this address) Telephone: Email: Cheques made payable to: PROJECT INFORMATION Please provide a brief (one sentence) description of the project for which grant funding is requested on the line below including the cemetery involved. (i.e. install ornate gate at Wimborne Cemetery) ☐ Please attach a detailed description of the project for which Cemetery Grant funding is requested and include:  The cemetery location  A detailed description of the proposed project including materials, hired services, establishment and labour plan, and requirements of on-going maintenance.  A map outlining the location(s) of the proposed improvements.  Quotes for materials and services  Volunteer labour or any other donation “in-kind”, please include detailed information about this in your description. (i.e. how many volunteers and expected volunteer hours etc.) ☐Yes ☐ No Will this project be completed within the current year? ☐Yes ☐ No Will this project involve ongoing commitments for vegetation establishment? Page 42 of 146 Cemetery Grant Funding Application Form POLICY #2-2 The personal information on this form is being collected for the purpose of determining eligibility of an applicant to receive a grant. This information is collected under the authority of Section 33 (c) of the Freedom of Information and Protection of Privacy Act and may become public information once it is submitted to Council during a Council meeting. Questions regarding the collection of this information can be directed to the FOIP Coordinator at 403-443-5541. PROJECT FUNDING Project Funding Details – Please identify all sources of funding for this project Total Amount Kneehill County Contribution- Please fill in the funding request for this application (Minimum $250) $ Additional revenues to complete the project: Organizations must contribute an amount equal to or exceeding Kneehill County’s Contribution. Confirmed Amount Pending Amount Applicants cash contribution to the project $ Other grants applied for $ Volunteer Labour* $ Donated In-Kind (including equipment and material)* $ Other Funding Sources $ Total Project Funding (This amount must equal the Total Project Cost) $ * Rates are: $20/hr for unskilled labour, $35/hr for skilled labour and $70/hr for equipment including operator Proof for budgeted in-kind contributions and volunteer labour must be included in the final grant report. APPLICANT AGREEMENT I DECLARE THAT:  The information contained in this application and supporting documents is true and accurate  An accounting of spending, showing compliance with conditions of the grant shall be provided at completion of the project, no later than one year from the date the grant was approved.  Any grant awarded shall be used solely for the purposes stated within Cemetery Grants Funding Policy #2-2 and within the approved application. Signature: Name Printed: Date: Page 43 of 146 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Update to Policy 2-1 Cemetery Policy Meeting Date: Tuesday, February 27, 2024 Prepared By: Fallon Sherlock, Acting Manager of Parks & Ag Services Presented By: Fallon Sherlock, Acting Manager of Parks & Ag Services RECOMMENDED MOTION: That Council approve the recommended changes and adopt the Policy 2-1 Cemetery Policy as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☒ ☐ ☒ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- Cemeteries Act Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: Since the last revision of this policy there have been a few occurrences within the cemeteries which highlighted some gaps in the policy. The changes being proposed to the Cemetery Policy are to help make standards and responsibilities of practices within the Cemeteries clearer for staff, families, and contractors. These changes will help avoid confusion and prevent future conflicts. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The changes being proposed to this policy are highlighted in the attached draft policy and as follows:  Policy Guideline 3: changes to add specification that the filled plot shall be level with the adjacent ground.  Policy Guideline 12-a: Addition annual vegetation plantings and generalization for vegetation.  Removal of Policy Guidelines 12-d and 12-e as the are redundant due to the change to 12-a noted above.  Policy Guideline 13: strengthening of this guideline to encompass all upkeep responsibilities under the families care.  Addition of Policy Guideline 14 for the inclusion of other non-permanent moments that more quickly deteriorate in the outdoor conditions and cause maintenance, safety, and cleanliness issues on the sites. The Guideline reads: “Artificial flowers, wreaths, glass vases, or other removable mementos shall be monitored and/or removed at the discretion of Kneehill County staff should they begin to deteriorate or become a significant maintenance problem. Once objects are removed they will be retained for 30 days so the owner has time to claim them.”. Changing of subsequent policy guideline numbers for formatting. Page 44 of 146 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02  Removal of Policy Guideline 16 (formerly 15) as it is now redundant due to the changes in Policy Guideline 13.  Change of the final line referencing the now rescinded Bylaw 1530 to simply refer to the Records Management Policy. FINANCIAL & STAFFING IMPLICATIONS: None RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Draft 2-1 Cemetery Policy Updates COUNCIL OPTIONS: 1. Council may approve the Cemetery Policy 2-1 as presented. 2. Council may request amendments to Cemetery Policy 2-1 and approve as amended. 3. Council may choose to leave the policy as currently approved 4. Council may request for additional information FOLLOW-UP ACTIONS: Sign updated policy APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Kevin Gannon, Director of Community Services Approved- ☒ Page 45 of 146 POLICY Section Policy No. Page Cemetery 2.1 1 of 3 Policy Title Date: Motion No. Cemetery Policy2-1 Cemetery Policy 2024 edits.docx August 16, 2022 257/22 Purpose: Kneehill County shall have the sole control of all matters within cemeteries that are concerned with maintaining the grounds in a neat and pleasing condition, and to that end must regulate and control cemetery grounds in accordance with Provincial statutes, regulations, and this policy. Policy Guidelines / Procedures CEMETERY PLOT RESTRICTIONS, RESPONSIBILTY AND MAINTANENCE REQUIREMENTS 1. Any deviation from the policy must only be done with the expressed written permission of the CAO or designate. 2. While Kneehill County will take reasonable precautions to protect the property of the owner, it assumes no responsibility for loss of or damage to any monument, marker or part thereof or any article of any type that may be placed on the plot; 3. All plots must shall be opened and properly closed accounting for future settling and subsidence to be level with the adjacent ground surface through the funeral home and/or their recommend contractors. 4. Kneehill County must have a minimum of 72 hours’ notice prior to any burials or monument placements, excluding weekends and holidays. 5. All applicable documentation and fees must be completed and paid in full prior to any burial or monument placement, as outlined in the Master Rates Bylaw. 6. All plots and monuments must be marked by authorized County staff prior to their burial or placement. 7. Only the funeral home, memorial service or contractors there of may place monuments in compliance with the other requirements of this policy. 8. No plot shall contain more than two (2) dead human bodies and four (4) sets of cremated remains. 9. Each Interment in Grave Lot shall provide for not less than 0.9 (3 ft.) of earth between the general surface level of the ground at the Grave Lot and the upper surface level of the casket containing the human remains. 10. Each Interment of cremated remains, in an area so designated, shall provide for not less than 0.3 (1 ft) of earth between the general surface level of the ground at the Grave Lot and the upper surface level of the container. 11. All double depth interments will require a concrete outer receptacle, or liner, for the lower interment. 12. Vegetation: a. No person shall plant any tree, shrub or herbaceous perennial or annual inside or outside any plot. All permitted plantings of trees, shrubs within the cemetery grounds shall be the responsibility of Kneehill County; b. No person shall tamper with or remove any flowers, plant, trees or monuments located within the cemetery nor touch any monument nor any fence or other structure belonging to the cemetery; Page 46 of 146 POLICY Section Policy No. Page Cemetery 2.1 2 of 3 Policy Title Date: Motion No. Cemetery Policy2-1 Cemetery Policy 2024 edits.docx August 16, 2022 257/22 c. Cut flowers shall be removed from plots by Kneehill County Staff as soon as they become wilted or unsightly and persons wishing to retain same must remove them within forty-eight (48) hours after internment; d. Artificial flowers shall be allowed on plots until they become unsightly and/or until they become a significant maintenance problem. Once artificial flowers are removed they will be retained for thirty (30) days so the owner has time to claim them; e.d. Annual flowers shall not be planted on any plot. 13. The responsibility for straightening, fixing, or replacing grave covers and headstones is to remain that of the family. In the event a family member cannot be located, the County will proceed with the necessary maintenance work. 13.14. Artificial flowers, wreaths, glass vases, or other removable mementos shall be monitored and/or removed at the discretion of Kneehill County staff should they begin to deteriorate or become a significant maintenance problem. Once objects are removed they will be retained for 30 days so the owner has time to claim them. 14.15. Maintenance will comply with the requirements of all Provincial Statutes and regulations where at a minimum shall consist of mowing grass, trimming trees, repairing and painting fences and filling plot subsidence and settling as necessary to keep the grass growing and for public safety. 15.16. Straightening headstones and leveling grave covers will be the responsibility of the families involved and will not be done unless a form releasing the County employees from any liability for damage of headstones and grave covers is signed by the families responsible. 16.17. Kneehill County with Council approval may complete, for a fee as per the Master Rates Bylaw, annual grounds maintenance, which shall consist of general cemetery mowing operations. This may be offered only to those organizations who retain title to their cemeteries, and have formally requested Council for such assistance. 17.18. Kneehill County reserves the right to alter its regulations set out in this policy. DISINTERMENT 1. No human remains or cremated remains shall be Disinterred from Cemetery unless the County: a. has received written request for Disinterment from the funeral home in compliance with the Cemeteries Act, R.S.A. 2000, c. C-3 and all amendments thereto and regulations passed thereunder; b. has received payment of all applicable Fees and Charges as per the Master Rates Bylaw; and c. has received proof of a Disinterment Permit in accordance with Section 42 of the Vital Statistics Act from the Authorized Person. 2. The funeral home requesting Disinterment on behalf of the Authorized family representative shall provide the County complete and precise written instructions under which the disinterment is to be performed. 3. The County shall not be liable nor responsible for any errors or omissions in relation to Disinterment. 4. No casket, container or shroud may be opened without a Court Order or the written consent of the Authorized family representative and the funeral home. Page 47 of 146 POLICY Section Policy No. Page Cemetery 2.1 3 of 3 Policy Title Date: Motion No. Cemetery Policy2-1 Cemetery Policy 2024 edits.docx August 16, 2022 257/22 5. No Disinterment shall be made of the first Interment from any double depth Grave Lot in which second Interment has been made, unless the second Interment is disinterred at the same time at fee as specified in the Master Rates Bylaw. 6. The County is not responsible for damage to any casket, urn or other container sustained during Disinterment 7. A replacement casket/container may be required when Disinterring remains, the cost of which shall be payable by the Authorized family representative. 8. The Authorized family representative shall be responsible for all costs associated with Disinterment. 9. Notwithstanding the aforementioned, it is possible during cemetery maintenance, plot opening, and disinterment activities, that human remains may be encountered, given that the Cemetery lands may have been used as pioneer cemeteries. In that event, and assuming no record of the decedent exists, remains shall be respectfully relocated to location prepared and designated on the site for the purposes of re-interring remains that are unexpectedly encountered. SCATTERING OF CREMATED REMAINS 10. Cremated remains shall be: a. permitted on the surface of the Cemetery in designated areas as approved by the CAO or Designate; b. covered with ground cover by the CAO or Designate; and c. non-recoverable. 11. If all cremated remains are not scattered, the remaining cremated remains shall be interred in a plot purchased by the family, without container or in biodegradable urn minimum of .3 (1 ft) below the general surface level of the ground. Records for the cemeteries are maintained in accordance with Bylaw 1530 and amendments there to. The records for cemeteries will comply with the guidelines outlined in our Records Management Policy. Jerry Wittstock, Reeve Mike Haugen, CAO Approved: May 13, 2014 Amended: June 12, 2018 Approved: August 16, 2022 257/22 Review Date: August 16, 2026 Page 48 of 146 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Update to Policy 12-5 Parks Drone Policy Meeting Date: Tuesday, February 27, 2024 Prepared By: Fallon Sherlock, Acting Manager of Parks & Ag Services Presented By: Fallon Sherlock, Acting Manager of Parks & Ag Services RECOMMENDED MOTION: That Council approve the recommended amendments and adopt the Policy 12-5 Parks Drone Policy as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☒ ☒ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Federal (cite)- Canadian Aviation Regulations- Part IX- Remotely Piloted Aircraft Systems. Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: Since the adoption of the Drone policy in 2022, administration has had the opportunity to work with the system created for permitted drone use at County sites and determine changes to be made. The changes being proposed create better alignment between this policy and the federal regulations as well as the rapidly evolving UAV (Unmanned Aerial Vehicles) industry and technology. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The changes being proposed to this policy are highlighted in the attached draft policy and as follows:  Policy Guideline 3 changed to read “Drone (UAV) registration must comply with Transport Canada regulations and restrictions”.  Policy Guideline 4 changed to read “Drone operators must have, at minimum, a “Basic Operators License” but may be required to hold an “Advanced Operators License” in compliance with Transport Canada regulations and restrictions.”  Added Policy Guideline 5 “Documentation of applicable, valid drone registration and operators license must be provided to Kneehill County upon submission of application.” and changed policy numbering to include this new point.  Policy Guideline 7 added “liability” in front of “insurance”. FINANCIAL & STAFFING IMPLICATIONS: None. RECOMMENDED ENGAGEMENT: Page 49 of 146 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 Directive Decision (Information Sharing, One-Way Communication Tools: Public Notification Other: ATTACHMENTS: 12-5 Drone Policy 2024 updates COUNCIL OPTIONS: 1. That Council approves the recommended changes and adopt 12-5 Parks Drone Policy as presented. 2. That Council make additional amendments and adopt 12-5 Parks Drone Policy as amended. 3. That Council rejects all changes, keeps 12-5 Parks Drone Policy as it currently stands and receives this report as information. FOLLOW-UP ACTIONS: Sign updated policy APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 50 of 146 POLICY Section Policy No. Page Parks 12-5 1 of 2 Policy Title Date: Motion No. Drone Policy February 27, 2024 16/22 Purpose: The purpose of this policy is to ensure that public safety, privacy and mitigation of adverse impacts to residents and visitors, is upheld on municipal property and public lands within Kneehill County by ensuring commercial drone (UAV – unmanned aerial vehicle) flights carry valid insurance and certification, as well as adhere to site rules and regulations. Recreational drone use is not permitted on Kneehill County property. Policy Guidelines: 1. No commercial drone use will occur on or over Kneehill County property until a Drone Permit Application has been submitted and approved. This includes municipally – owned streets, sidewalks, parks, campgrounds, vacant land, parking lots, pathways, trails, infrastructure, and green spaces. 2. Applicants / drone operators are responsible for complying with all federal, provincial, and municipal regulations regarding the use of drones on and above public lands. 3. Drone (UAV) registration must comply Drones (UAVs) must have a valid registration with Transport Canada regulations and requirements. 4. Drone operators must have, at minimum, a valid “Advanced Operators License “Basic Operators License” but may be required to hold an “Advanced Operators License” in compliance withwith Transport Canada regulations and restrictions. 4.5. Documentation forof applicable, valid drone registration and operators license must be provided to Kneehill County upon submission of application. 5.6. Flight plans must be approved by Kneehill County prior to any drone flight taking place. 6.7. Applicants must provide a certificate of liability insurance with Kneehill County named as additional insured in the amount of $5,000,000.00 dollars. 7.8. Drone (UAV) operators must maintain visual line of sight at ALL times. 8.9. Drones (UAVs) must not fly within a 100 ft radius of people, vehicles, or buildings. 9.10. Drone Operators must comply with Transport Canada regulations regarding flight within airspace of municipal airports, private airports, and permanent or temporary heliports. 10.11. Drones (UAVs) operated by Kneehill County staff or contractors hired by Kneehill County to complete drone (UAV) work are exempt from completing a Drone Permit Application, however they must carry valid drone (UAV) insurance, license, and registration. 11.12. Drones used for emergency services operations are exempt from completing a Drone Permit Application. 12.13. If the Applicant or Drone Operator is flying over privately owned property, they must have permission from the property owner. Policy Procedure: 1. Applicants must complete a Drone Permit Application 2. Applicants must provide proof of certification and insurance Ken King, Reeve Mike Haugen, Page 51 of 146 POLICY Section Policy No. Page Parks 12-5 2 of 2 Policy Title Date: Motion No. Drone Policy12-5 Drone Policy 2024 edits.docx February 27, 2024 16/22 CAO Approved: February 27, 2024 16/22 Review Date: February 8, 2026 Page 52 of 146 REQUEST FOR DECISION Page 1 of 3 Version: 2022-02 Subject: RCMP Quarterly and Protective Services Report Meeting Date: Tuesday, February 27, 2024 Prepared By: Debra Grosfield, CLGM, Protective Services Manager Presented By: Debra Grosfield, CLGM, Protective Services Manager RECOMMENDED MOTION: 1. That Council accepts the RCMP Quarterly Report and Kneehill County Protective Services Report as presented. 2. That Council sets the Community Priorities for RCMP for 2024 as rural crime prevention, community safety focus, presence in rural communities, road safety and partnering with Kneehill CPO’s in enforcement and education. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☒ ☒ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: Kneehill County has 5 RCMP detachments serving our area; Three Hills, Innisfail, Drumheller, Beiseker, and Olds. Four detachments provide Quarterly Reports that they have based on Council’s priorities for our community. Innisfail provides reporting; however, it is not applicable to Kneehill County as theirs is a very small area. Community Priorities for RCMP set by Council in February 2023: - Rural Crime Prevention - Community safety through programs including mental health. - Presence in rural communities - Road Safety - Partnering with Kneehill CPO’s in enforcement and education. Each year Council sets the Priorities for RCMP. Page 53 of 146 REQUEST FOR DECISION Page 2 of 3 Version: 2022-02 DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: RCMP Reporting October to December 2023: As part of their accountability to our community, RCMP are providing Council’s with reporting on statistics, community engagement, and community priorities, as attached. Protective Services for Nov 15 to January: Enforcement:  Citations: 9 Warnings, 0 Violation Tickets  3 Animal Control Files  2 Other Bylaw files  1 School presentation with Grade 9 Social class on Freedom of Rights, CPO jurisdiction.  1 Community presentation in Acme on scams and how to protect your information.  Assist other Departments – 2 MDP Engagement Sessions  Dementia training with other First Responders, hosted by KRFCSS  Within Contracted Municipalities (we charge for hours): o 5 Contracted bylaw files. o 24 Contracted patrol hours. Emergency Management:  Hosted 2 Kneehill Regional Emergency Management Agency Meetings (Nov and Jan).  Hosted a Director of Emergency Management Course.  Continued work in the organization on the Business Continuity Plan. Fire:  Hosted 2 Fire Chiefs Committee meetings (November and January).  Fire Chief suppers hosted with each.  Standard Operating Guidelines emailed out to each municipality in December, January.  Trucks – Linden repair completed in December, Trochu’s major repair to being in February. FINANCIAL & STAFFING IMPLICATIONS: We include the Provincial Policing Requisition in the Operating Budget. Kneehill County has Enforcement Services Contracts with Three Hills that includes patrol hours, and contracts with Acme, Carbon, Linden, and Trochu that are an on-call basis. Due to 1 Community Peace Officer on duty for December & January, we have not been able to achieve all contracted patrol hours as other Kneehill County files took priority to patrols. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: Page 54 of 146 REQUEST FOR DECISION Page 3 of 3 Version: 2022-02 ATTACHMENTS: For Drumheller, Olds, Three Hills, and Beiseker Detachments each:  Provincial Policing Report  Quarterly Statistical reporting  Community Letter (included only 1, they were all the same) COUNCIL OPTIONS: 1. Approve the recommendations as presented. 2. Amend the recommendations as presented. 3. Administration to come back with other more information. FOLLOW-UP ACTIONS: APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Kevin Gannon, Director of Community Services Approved- ☒ Page 55 of 146 Page 56 of 146 Page 57 of 146 Page 58 of 146 Page 59 of 146 Page 60 of 146 Page 61 of 146 Page 62 of 146 Page 63 of 146 Page 64 of 146 Page 65 of 146 Page 66 of 146 Page 67 of 146 Page 68 of 146 Page 69 of 146 Page 70 of 146 Page 71 of 146 Page 72 of 146 Page 73 of 146 Page 74 of 146 Page 75 of 146 Page 76 of 146 Page 77 of 146 Page 78 of 146 Page 79 of 146 Page 80 of 146 Page 81 of 146 Page 82 of 146 Page 83 of 146 Page 84 of 146 Page 85 of 146 Page 86 of 146 Page 87 of 146 Page 88 of 146 Page 89 of 146 Page 90 of 146 Page 91 of 146 Page 92 of 146 Page 93 of 146 Page 94 of 146 Page 95 of 146 Page 96 of 146 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Signing Authority Meeting Date: Tuesday, February 28, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Carolyn Van der Kuil, Legislative Services Coordinator RECOMMENDED MOTION: That Council appoint the following individual, for the term of their employment with Kneehill County, as an authorized signing authority for Kneehill County.  Theresa Cochran STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- Policy #16-9, Signing Authorization BACKGROUND/PROPOSAL: Theresa Cochran, Director of Corporate Services started her employment with Kneehill County on January 30th, 2024. In order to have proper signing authority with Servus Canada, a copy of the minutes with the appointment of signing authority made by Council is to be provided. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Current signing authority for the County is: Mike Haugen, Carolyn Van der Kuil, Kevin Gannon, Reeve King, and Deputy Reeve Wittstock. Ms. Cochran will be an addition to the existing signing authoritarians. FINANCIAL & STAFFING IMPLICATIONS: There are no additional budget or staffing implications to the recommended motion RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: Page 97 of 146 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 ATTACHMENTS: Policy #16-9, signing authorization COUNCIL OPTIONS: 1. Council appoint members listed as signing authorities 2. Council amend list of appointed signing authorities 3. Council direct administration to bring back further information 4. Council receive for information. FOLLOW-UP ACTIONS: Fill out the Bank paperwork along with approved minutes to get appointed persons signing authority. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 98 of 146 Page 99 of 146 Page 100 of 146 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Kevin Niemi Delegation Meeting Date: Tuesday, February 27, 2024 Prepared By: Carolyn Van der Kuil Presented By: Carolyn Van der Kuil RECOMMENDED MOTION: That Council receive for information Mr. Kevin Niemi’s report. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: Kevin Niemi was scheduled to present to Council at today’s meeting at 9:00 a.m. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The purpose of Mr. Niemi’s presentation was to voice his concern regarding farmland taxes and fiscal spending. FINANCIAL & STAFFING IMPLICATIONS: The 2024 budget was passed at the December 12th, 2023 meeting. The budget document can be found on the County website at: https://kneehillcounty.com/2489/2024-Budget. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Kevin Niemi Delegation Request Form COUNCIL OPTIONS: 1. Receive for information. 2. Direct Administration to provide further information. Page 101 of 146 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 FOLLOW-UP ACTIONS: Communicate to Mr. Niemi, Council’s decision. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 102 of 146 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Trochu Housing Corporation Agreement Timelines and Interest Rates Meeting Date: Tuesday, February 28, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council direct Administration to take the necessary steps to modify the Town of Trochu, Guaranteeing Loan Agreement timelines and interest rates. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☒ ☒ ☒ ☒ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- Bylaw 1833, Loan Guarantee to the Town of Trochu BACKGROUND/PROPOSAL: The Town of Trochu has been diligently working to establish a Seniors Supportive Living facility within their community. This initiative began with the Town's proposal to the County for assistance in securing a Guarantee Loan Agreement back in 2019. Following numerous meetings and delegations to Council, Kneehill County Council made a motion at the February 9th, 2021, to commit to proceed with providing financial backing, in the form of security, to the Town of Trochu for the borrowing of up to $20 million dollars, for a period of four (4) years. Subsequently, on April 13, 2021, a Loan Guarantee Bylaw was passed. The Town of Trochu does not have the debt limit within legislation to take this loan on their own. Their request of the County was to back a loan that would allow for construction to occur, as it sometimes occurs that construction and related costs need to be paid prior to grant funding being received. The County opted to support this initiative subject to some conditions including time, interest rat e, and cost to the County. The finalized Guarantee Loan Agreement was presented to Council and approved during the meeting held on September 28, 2021. This agreement encompassed all the conditions outlined by Council, as specified in the motion that received approval at the February 9, 2021, Council meeting. The loan guarantee was authorized by Bylay 1833. Amendment of the contract may require a new Bylaw, including a legislated advertisement process, to be passed by Council. DISCUSSION/OPTIONS/BENEFITS/DIS ADVANTAGES/OTHER CONSIDERATIONS: Sam Smalldon, President of the Trochu Housing Corporation, will address Council at 10:00 a.m. today. The purpose of Mr. Smalldon’s presentation is to provide an update on the Trochu Housing Corporation Project. His presentation will also highlight the need for Council to consider amending the Town of Trochu Page 103 of 146 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 Guarantee Loan Agreement. The proposed amendments aim to update project timelines and to review the interest rates. FINANCIAL & STAFFING IMPLICATIONS: N/A RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Bylaw 1833- Loan Guarantee to the Town of Trochu Town of Trochu Loan Guarantee Agreement COUNCIL OPTIONS: 1. Direct Administration to bring back an amended Loan Agreement 2. Keep the agreement as is. 3. Direct Administration to bring back further information. FOLLOW-UP ACTIONS: Council direction. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 104 of 146 Page 105 of 146 THIS AGREEMENT made this - 12— day of Q, , 2021. BETWEEN: KNEEHILL COUNTY a municipal corporation incorporated pursuant to the Municipal Government Act of the Province of Alberta hereinafter called the "County") OF THE FIRST PART AND- TOWN OF TROCHU a municipal corporation incorporated pursuant to the Municipal Government Act of the Province of Alberta hereinafter called the "Town") OF THE SECOND PART WHEREAS the Town has committed to supporting the development of the Trochu Seniors Supportive Living Facility Project in the Town of Trochu as further described in Schedule "A" the "Project"), and proposes to borrow funds in an amount not to exceed $20,000,000.00 to support the Project (the "Loan"); AND WHEREAS the Town has requested that the County support the Project by guaranteeing repayment of the Loan; AND WHEREAS the County has passed Bylaw No. 1833, authorizing a guarantee of the Loan, and is prepared to offer such guarantee subject to the terms and conditions set out herein; NOW THEREFORE this Agreement witnesses that, in consideration of the premises, covenants and agreements herein contained, the County and the Town agree as follows: The County hereby agrees to guarantee the Loan in support of the Project on the following basis: a) The amount of the Loan shall not exceed $20,000,000.00, inclusive of an interest rate not to exceed 4% over a term not to exceed 5 years; and b) The total amount guaranteed by the County in respect of the Loan shall in no circumstances exceed $20,000,000.00, and shall remain in effect for no longer than four (4) years. 2. The County's commitment to enter into a guarantee shall be conditional upon: a) Capital grant funding from other levels of government equal to at least $19,000,000 having first been approved for the Project; Page 106 of 146 b) The receipt by the County of evidence that a minimum of 90% of the 24 Life Lease Units associated with the Project shall have been sold prior to the commencement of construction; c) The Town first engaging in open house or information forums open to its residents and ratepayers, which receives positive feedback from the community, as reasonably determined by the Town and confirmed in writing to the County. As part of that public engagement process, the Town must advise its residents and ratepayers that should the Town of Trochu no longer be viable, the County's intention is that all debts incurred by the Town will remain the responsibility of ratepayers and properties within the existing Town of Trochu boundaries; and d) The Town will arrange to allow the County to appoint a board member to the Trochu Housing Corporation Board for a period at least equal to the longer of the duration of construction of the Project or the period in which the guarantee will remain in effect. Subject to the requirements set out herein, the County will agree to enter into a guarantee agreement with the Town's lender on the Project in relation to the Loan, in a form reasonably agreeable to the County and consistent with this Agreement. The Town agrees to comply with the loan agreement and all other applicable laws in relation to its borrowing and other involvement in the Project. 4. The Town acknowledges that it is not the intention of this Agreement for the County to directly contribute to the Project or the Town. To the extent the County is required to pay any amounts to the Town's lender in respect of the guarantee, the Town will be fully responsible for repaying the County in full. Further, the Town shall indemnify and hold harmless the County for any and all costs of any kind incurred by the County in relation to the guarantee provided under this Agreement, including without limitation for any legal costs on a solicitor and own client basis. Any amounts paid to the Town's lender in respect of this guarantee or otherwise incurred by the County in relation to the guarantee shall become a debt due and owing by the Town to the County. 5. Subject to any remaining obligations under the guarantee agreement between the County and the Town's lender, if any, the County may terminate this Agreement and any further commitment to guarantee the Loan: a) In the event of any breach of this Agreement by the Town; b) In the event that any assets relating to the Project are assigned or transferred without the County's consent, or are seized, liquidated or otherwise become the subject of any insolvency event including a circumstance where the Town or the Trochu Housing Corporation becomes insolvent, commits an act of bankruptcy, makes a general assignment for the benefit of its creditors or is subject to an appointment of a receiver; or c) Upon the expiry of the four year term of this Agreement. 2 Page 107 of 146 Such termination shall not in any way limit the Town's obligation to repay any amounts owing to the County in respect of the guarantee or any other obligations of the Town hereunder. 6. Nothing herein shall make the County responsible for or liable for any costs, damages or liabilities associated with the Project, except as specifically required by the terms of the guarantee entered into by the County. The Town agrees to indemnify and hold harmless the County in respect of any and all damages, costs liabilities, actions, claims or costs including legal costs on a solicitor and his own client basis) claimed against or suffered by the County in relation to or arising from the Project. 7. In consideration for the guarantee offered by the County as set out herein, the Town covenants and agrees that it shall not make any further or other requests to the County for financial or material commitments in relation to the Project, and that there will be no future requests by the Town for the County to provide financial support or requisitions in relation to the operation of the Project. 8. The Town shall ensure that all necessary insurance coverage is in place for the Project prior to commencing construction and maintained throughout the duration of construction and commissioning of the building associated with the Project. The Town shall provide evidence of such insurance coverage to the County upon request. 9. The Town shall not assign or transfer this Agreement or the rights or privileges herein without first obtaining the written consent of the County. 10. This Agreement shall be governed by the laws of the Province of Alberta. 11. Each of the Parties shall, upon the reasonable request of the other Parties, make, do, execute or cause to be made, done or executed all such further and other lawful acts, deeds, things, documents and assurances of whatsoever nature and kind for the better or more perfect or absolute performance of the terms and conditions of this Agreement. 12. This Agreement contains the entire agreement between the Parties hereto and supersedes any prior agreement, either oral or in writing, and may only be amended by a subsequent written instrument signed by the Parties. 13. This Agreement may be executed in counterpart and delivered electronically. Page 108 of 146 IN WITNESS WHEREOF the Parties hereto have affixed their corporate seals under the hands of their proper signing officers as of the day and year first above written. KNEEHILL COUNTY PER: R PER: TOWN OF TROCHU PER: PE . 4 r Page 109 of 146 SCHEDULE "A" PROJECT SUMMARY Attached Page 110 of 146 L p r- U UNM 0 an U O U p Q a, p U v I- cry J 4 Z3 u Q) c U o U O O v MuO Q Q)U V L O° C a- O a O E v ul n U O 4—' r L 0 Q) 4 u a aNL Z F U L, a- J 4-1 (o Uo O L(a L L o U m a L Q m U 0 N D N M Q) 0 U M Page 111 of 146 j ro N O Q O L U O L- 0- N O L- O 4 cry A' Page 112 of 146 4-J L- cz 0 Q 4-J RS N C C: N O U Q. 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Q O X Q) a--J O oran > Ln Q Q) 3 4— - c O U 4— CD- ro cC5 4-J Q) Ln cn 4n Q) Q) > Ln O 4-- O O Q) N 0 O Q O L N r- XNO N O 3 m C: O U J O J LLn O Lnn O r- 4-J O M CIL U U Q O Q OC: N U U Q r a- J x ElOcocan O U U 0 U O m Page 128 of 146 L- Q) U L- RS ^ V) -J . 4--. •N o 0- co o OViV) O U Un U1) Qom,_, (U o 4-, . cCS = O Q) N ro O O 4-j on N O ro n 3 o co 4— U 4) o-0Uro U L.- 0 O on= O : U 4J C C: -r 4-' C: M O ro n L- • L- O O 4) M > > a) o C: O c I— r— U c13 U 0 0 Page 129 of 146 Ln O 4—' 4- a--J L r O Q) cl:f N U r-- a, NO N O 4- m O 4) U L U L .-, > 4- a) co m O U N O N m N Lm co CL a , O1 a) .1-cCS 4 D C _ U p O U a-- O OUz OUa OU 0 O L L L_0 Lon 4- 4--- 4- 4- - _, UOO3O-C Or' - a'cv Q) C: C: O C: 41 Cf- mU 3 roc) U= UN O 0OOOo(l) OO =:::E _ 0-0 I— I— n I— = I— = F- U I— o 4- 0— 0 • 0 Page 130 of 146 Q Q 4-J O Q D O O O - r— J U -J a--4-d L a-J Q Q Q U M can O O . N c 03 (1) > % 4 N oQ UQ J • 4-J -0 O C: Ln 3 O CO o •N = 4-, c O o .o V O- L 0 O (Z O O 4-J CIL a--J O Ln O E -O O O Q - U U O cn O can, J . cn cn an 4-J O _ O 0 O 0 O Q 3 O U U mF° Q -J - Page 131 of 146 a-J 4-J L rL J U O 4-J N 0- M N O 4 4 U E 0 UQOQ= cn O O 4 roU m N r r N Q 0 0OJ chi) r Lid a--J L 0 t% M N OL r m U O— s- r) cn O N O p CZ CL L N O Ln 4> a- d Q N Q E L cn OV L O c U 4 O 0 U'^ U U U C: O U Z Page 132 of 146 REQUEST FOR DECISION Page 1 of 1 Version: 2022-02 Subject: Council & Committee Report Meeting Date: Tuesday, February 27, 2024 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council accepts for information the Council & Committee Report, as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: The purpose of the Council and Committee Reports is to provide each member with the opportunity to bring forward any matter of general interest to Council or the County. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Council reports will be included on the agenda when requested by Council and reports may be either in writing, verbal, or a combination of both. FINANCIAL & STAFFING IMPLICATIONS: The recommended motion does not have any financial implication. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Council & Committee Reports COUNCIL OPTIONS: 1. That Council accepts the Council and Committee report. FOLLOW-UP ACTIONS: N/A APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 133 of 146 Page 134 of 146 Page 135 of 146 Page 136 of 146 Page 137 of 146 Page 138 of 146 Page 139 of 146 Page 140 of 146 Page 141 of 146 Page 142 of 146 Page 143 of 146 Page 144 of 146 REQUEST FOR DECISION Page 1 of 1 Version: 2022-02 Subject: Council Follow-Up Action List Meeting Date: Tuesday, February 27, 2024 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council receive for information the Council Follow-up Action List as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: To request Council’s acceptance of the Council Follow -Up Action List. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Please find attached the Council Follow-up Action List. The Council Follow-up Action List is a list of items from Council meetings that require follow-up. This document is regularly reviewed and updated after each Council meeting. FINANCIAL & STAFFING IMPLICATIONS: The recommended motion does not have any financial implications. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Council Follow-up Action List. COUNCIL OPTIONS: 1. To receive the report regarding the Council Follow-up Action List for information. 2. Council provide further direction or required changes/amendments. FOLLOW-UP ACTIONS: N/A APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 145 of 146 Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status 25-Apr-23 148/23 Councillor McGhee moved that Council accept engagement Option 2 for the MDP Review as presented. 5 of 6 have been scheduleBarb Hazelton Q1 2024 Scheduling Third Round of Working Group Sessions 30-May-23 208/23 Councillor Penner moved that Council authorize the use of $10,000 from the 2023 Operating Budget – Strategic initiatives for a regional economic development project at the Three Hills Airport in partnership with the Town of Three Hills and Prairie College.Mike Haugen 2023 Q4 Hiring in Process (via Prairie). Additional grant funding has been applied for. MOU between Prairie, Town, and County has been signed. 25-Jul-23 256/23 That Council approves a draw of $180,000 from the Capital Roads Reserve to fund the installation of a graded aggregate seal coat on Range Road 240 and Range Road 234, for which the submitted bid was higher than originally budgeted.Marika Von Mirbach Q4 of 2023 Reserve Draws will be made at end of year or project completion 26-Sep-23 308/23 That Council defer the Grader and Gravel Services Policy #13-2 discussion to a future Committee of the Whole meeting.Mike Ziehr 2024 Q2 Policy #13-2 will be reviewed concurrently with the upcoming Policy #13-36 Dirt Trails review. 24-Oct-23 383/23 That Council approve the Integrated Facility Condition and Asset Retirement Assessment Project' with an allocated budget of $325,000 to be distributed over the next three years, with an immediate commencement, to be funded from the Contingency Reserve.Marika Von Mirbach Reserved Draws will be made at end of year Council Input is Required 28-Nov-23 417/23 That Council approve the Reserve Funded Projects proposed in the 2024 Budget Book, as presented, with further discussion to occur regarding the Growing Kneehill Event. Scheduled for the February Council Meeting for consideration 09-Jan-24 004/24 That Council move to schedule the Public Hearing, as per Sections 216.4 & 692 of the Municipal Government Act, to be held on February 13, 2024 at 10:00 a.m.COMPLETED 2024-02-13 Public Hearing scheduled for the February 13, 2024 Council Meeting 09-Jan-24 021/24 That Council provide third reading to Bylaw 1889, as amended, to replace sections 71 and 74 of Land Use Bylaw 1808. ;COMPLETED 2024-03-30 Next KRP meeting is in March 2024 13-Feb-24 021/24 That Council provide third reading to Bylaw 1889, as amended, to replace sections 71 and 74 of Land Use Bylaw 1808. ;COMPLETED 13-Feb-24 024/24 That Council approve Rural Hall Capital Grant Funding in the amount of $15,000.00 to the Wimborne Community Centre Society to assist them in their modernization project.COMPLETED 13-Feb-24 025/24 That a photo opportunity and a small plaque at their expense be organized with the Wimborne Community Centre Society. Photo Opportunity with Wimborne Community Hall will occur at the Feb 27th meeting 13-Feb-24 026/24 That Council direct Administration to request Council presentations from the NRCB, AUC, and knowledgeable expert on Alberta electrical grid regarding processes, setbacks, and other information relevant to municipalities.Mike Haugen/Carolyn Va 2024-03-01 Delegations are being requested 13-Feb-24 029/24 That Council move to grant an additional 2-year extension to KNE190128, KNE190129, KNE190130, and KNE190131 until January 30, 2026.COMPLETED 13-Feb-24 031/24 That Council approve Policy 1-32-1 ASB Administrative- Haying on County Road Allowances, as amended.COMPLETED 13-Feb-24 032/033/24 That Council provided second and third reading to Bylaw 1894, for the purpose of amending Land Use Bylaw 1808 by redesignating a portion of SE 24-28-24 W4 and NE 13-28-24 W4 from Agriculture District to Light Industrial District.COMPLETED Council Action Items Page 146 of 146