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HomeMy WebLinkAboutPost-Meeting Agenda Package - CM_Feb13_2024COUNCIL MEETING POST-MEETING AGENDA Tuesday, February 13, 2024, 8:00 a.m. 1600 2nd Street NE Three Hills, AB T0M 2A0 https://www.youtube.com/@kneehillcounty48 Pages 1.Call Meeting to Order 1.1 Agenda 1.1.1 Additions to the Agenda 1.1.2 Adoption of the Agenda 2.Approval of Minutes 2.1 Regular Council Meeting Minutes of January 9, 2024 3 3.Appointments 3.1 Delegation- Wimborne Community Centre 9 Presenter(s): Mark Goodbrand and Dorothy Weimer Time: 9:00 a.m. Subject: Rural Community Hall Capital Grant Application 3.2 Photo Opportunity- Acme Alumni Association 22 Attendee: Matt Price Time: 9:45 a.m. 3.3 Public Hearing- Bylaw 1894 Redesignation – Agriculture District to Light Industrial District 23 Time: 10:00 a.m. 3.4 Delegation- Legal Discussion (FOIP-Section 24) Time: 11:00 a.m. This delegation will be presented in Closed Session 4.Infrastructure- Roads/Bridges/Water/Wastewater/Environment No Report 5.Community Services 5.1 Planning 5.1.1 Bylaw 1889- Land Use Bylaw 1808 Amendment 5.1.2 Bylaw 1889 – Land Use Bylaw 1808 Amendment Continued 49 5.1.3 Subdivision Extension Request 94 5.2 Agricultural Service Board & Parks 5.2.1 Policy 1-32-1 Haying on County Road Allowances 106 5.3 Protective Services No Report 5.4 Economic Development No Report 6.Corporate Services No Report 7.Legislative Services 7.1 Council Speaker Requests 110 8.Disposition of Delegation & Public Hearing Business 8.1 Wimborne Community Centre Application for Rural Community Hall Capital Grant 8.2 Wimborne Community Centre Application for Rural Community Hall Capital Grant Continued 112 8.3 Bylaw 1894, Redesignation- 2nd and 3rd Reading 130 9.Council and Committee Reports 140 9.1 Drumheller Solid Waste 141 9.2 Kneehill Regional Family and Community Support Services (FCSS)146 9.3 Division 7 Report 155 9.4 Marigold Library 157 9.5 Kneehill Housing Corporation 163 9.6 Tourism Summit Report 169 9.7 Central Zone RMA Meeting Report 9.8 Kneehill Regional Partnership Training 9.9 Community Futures Wildrose 9.10 Agricultural Service Board Conference 9.11 Brownlee Law Seminar 10.Council Follow-Up Action List 173 11.Closed Session 11.1 Legal Discussion- (FOIP- Section 24) 12.Motions from Closed Session 13.Adjourn Page 2 of 175 __________Initials 1 Kneehill County Regular Meeting of Council Minutes January 9, 2024, 8:30 a.m. 1600 2nd Street NE Three Hills, AB T0M 2A0 Council Present: Faye McGhee, Councillor Debbie Penner, Councillor Jerry Wittstock, Deputy Reeve (Virtual) Carrie Fobes, Councillor (Virtual) Laura Lee Machell-Cunningham, Councillor Wade Christie, Councillor Kenneth King, Reeve Staff Present: Mike Haugen, Chief Administrative Officer Mike Ziehr, Director of Infrastructure Kevin Gannon, Director of Community Services Deanna Keiver, Planning and Development Officer Carolyn Van der Kuil, Legislative Services Coordinator Ashley Olson, Financial Controller _____________________________________________________________________ 1. Call Meeting to Order Reeve King called the meeting to order at 8:30 a.m. 1.1 Agenda 1.1.1 Additions to the Agenda Additions under Corporate Services 6.1 Budget Increase for Integrated Facility Condition and Asset Retirement Assessment Project Additions under Council & Committee Reports 9.2 Division 2 Report 9.3 Community Futures Wildrose Additions under Legislative Services 7.3 RMA Resolution Page 3 of 175 January 9, 2024 __________Initials 2 1.1.2 Adoption of the Agenda Resolution: 001/24 Moved by: Councillor Christie That Council approve the agenda as amended. CARRIED UNANIMOUSLY 2. Approval of Minutes 2.1 Regular Council Meeting Minutes of December 12, 2023 Resolution: 002/24 Moved by: Councillor McGhee That Council approves the adoption of the minutes of the December 12, 2024, Regular Meeting of Council, as presented. CARRIED UNANIMOUSLY 5. Community Services 5.1 Planning 5.1.1 Bylaw 1894- Redesignation for SE 24-28-24 W4 from A to LI Resolution: 003/24 Moved by: Deputy Reeve Wittstock That Council move first reading of proposed Bylaw 1894 for the purpose of amending Land Use Bylaw 1808 by redesignating a portion of SE 24-28-24 W4 and NE 13-28-24 W4 from Agriculture District to Light Industrial District. CARRIED UNANIMOUSLY Resolution: 004/24 Moved by: Councillor Penner That Council move to schedule the Public Hearing, as per Sections 216.4 & 692 of the Municipal Government Act, to be held on February 13, 2024 at 10:00 a.m. CARRIED UNANIMOUSLY Page 4 of 175 January 9, 2024 __________Initials 3 6. Corporate Services 6.1 Budget Increase for Integrated Facility Condition and Asset Retirement Assessment Project- Addition to Agenda Resolution: 005/24 Moved by: Councillor Fobes That this meeting goes into closed session at 8:47 a.m. for the following reason:  Business Interests of a Third Party (FOIP-Section 16) CARRIED UNANIMOUSLY Resolution: 006/24 Moved by: Councillor McGhee That Council return to open meeting at 8:57 a.m. CARRIED UNANIMOUSLY 8:57 a.m. - meeting recessed to allow return of public. 8:57 a.m. - meeting resumed. Resolution: 007/24 Moved by: Councillor Penner That Council increase the budget for the ‘Integrated Facility Condition and Asset Retirement Assessment Project’ by $40,000 to a total of $365,000 to be funded from the Contingency Reserve over a period of three years. CARRIED UNANIMOUSLY 7. Legislative Services 7.1 Master Rates Bylaw #1893 Resolution: 008/24 Moved by: Councillor McGhee That Council give first reading to Bylaw 1893, that being a bylaw to establish rates, fees and charges for various operations, products, permits and services. CARRIED UNANIMOUSLY Resolution: 009/24 Moved by: Councillor Christie That second reading be given to Bylaw 1893. CARRIED UNANIMOUSLY Page 5 of 175 January 9, 2024 __________Initials 4 Resolution: 010/24 Moved by: Councillor Penner That Council gives consent for third and final reading to Bylaw 1893. CARRIED UNANIMOUSLY Resolution: 011/24 Moved by: Councillor McGhee That third reading be given to Bylaw 1893. CARRIED UNANIMOUSLY 7.2 Tourism Advocacy Summit 2024 Resolution: 012/24 Moved by: Councillor Penner That Council approve the attendance of Councillor McGhee and Councillor Christie to the Tourism Advocacy Summit being held in Edmonton on February 4- 6, 2024. CARRIED 7.3 RMA Resolution-Addition to the Agenda The Chair called for a recess at 9:31 a.m. and called the meeting back to order at 9:41 a.m. with all previously mentioned members present. Reeve King provided Council an update on an idea for a resolution that he would like to discuss at a future Committee of the Whole meeting, that would propose to the province to legislate green energy power producers to provide and supply a baseline of power to provide stability in our power grid. 9. Council and Committee Reports Resolution: 013/24 Moved by: Councillor Cunningham That Council accepts for information the Council & Committee Reports, as presented. CARRIED UNANIMOUSLY 9.1 AQUA 7 Deputy Reeve Wittstock provided an update on the meeting he attended on December 14, 2023. 9.2 Division 2 Report - Addition to Agenda Councillor Penner provided a report on the meetings she attended on December 14, 2023. Page 6 of 175 January 9, 2024 __________Initials 5 9.3 Community Futures Wildrose-Addition to the Agenda Councillor Christie provided an update on the Community Futures Wildrose meeting he attended. 3. Appointments 3.1 Delegation: STARS The Chair called for a recess at 9:58 a.m. and called the meeting back to order at 10:01 a.m. with all previously mentioned members present. Glenda Farnden, STARS Air Ambulance, Sr. Municipal Relations Liaison and Jackie Seely, Donor Relations & Development Officer, Southern Alberta, provided an update to Council on the program and Kneehill County mission statistics. 8. Disposition of Delegation & Public Hearing Business 8.1 STARS Air Ambulance Resolution: 014/24 Moved by: Councillor McGhee That Council forward a proposal for regional STARS funding presentation to the Kneehill Regional Partnership. CARRIED UNANIMOUSLY Resolution: 015/24 Moved by: Councillor Fobes That Council amend the 2024 budget to allocate an extra $2,000 to STARS, bringing the total amount to $5,000, with the extra funding to come from Council Contingency. CARRIED UNANIMOUSLY 10. Council Follow-Up Action List Resolution: 016/24 Moved by: Councillor Fobes That Council receive for information the Council Follow-Up Action List as presented. CARRIED UNANIMOUSLY 11. Closed Session The Chair called for a recess at 11:03 a.m. and called the meeting back to order at 11:10 a.m. with all previously mentioned members present. Resolution: 017/24 Moved by: Councillor Christie Page 7 of 175 January 9, 2024 __________Initials 6 That this meeting goes into closed session at 11:10 a.m. for the following reason(s):  Confidential Evaluations-FOIP-Section 19  Personnel Updates - FOIP-Section 17 CARRIED UNANIMOUSLY Resolution: 018/24 Moved by: Councillor Cunningham That Council return to open meeting at 12:38 p.m. CARRIED UNANIMOUSLY 12:40 p.m. - meeting recessed to allow return of public. 12:42 p.m. - meeting resumed. 13. Adjourn The meeting adjourned at 12:42 p.m. Ken King, Reeve Mike Haugen, CAO Page 8 of 175 APPOINTMENTS Page 1 of 1 Version: 2022-02 Subject: Delegation- Wimborne Community Hall, Rural Community Hall Capital Grant Meeting Date: Tuesday, February 13, 2024 Presentation Time: 9:00 a.m. Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Carolyn Van der Kuil, Legislative Services Coordinator STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service ATTACHMENTS: Delegation Request Form APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 9 of 175 Delegation Request Form Please submit completed form to carolyn.vanderkuil@kneehillcounty.com This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of this information, please contact the FOIP Coordinator at 403-443-5541. Regular Council Meeting Date & Time: GUIDELINES • Presentations are not to exceed 15 minutes, including questions, unless permitted by Council. • The Delegation Request Form and related documents will become part of the public record and will be released/published in the agenda and minutes and will be made available to the pubic in a variety of methods. • Persons interested in requesting a presentation to Kneehill County Council must supply all pertinent information including handouts, PowerPoint Presentations no later than 4:00 p.m. on the Wednesday prior to the scheduled Tuesday meeting. If your material is not published in the agenda, bring ten (10) copies with you to the meeting. Note: distributed documents will become part of the public record. • The County’s Council meetings are video recorded and live-streamed on the County’s website. Please submit completed form to carolyn.vanderkuil@kneehillcounty.com PRESENTER DETAILS Name: (Person Making presentation) Company or Group Represented: MEETING DETAILS Please Note: Regular Council Meetings are held the second and fourth Tuesday of every month unless otherwise posted. Please see Kneehill County Website or contact Administration for more information. February 13, 2024 @ 9:00 a.m. Wimborne Community Centre Society Page 10 of 175 Delegation Request Form Please submit completed form to carolyn.vanderkuil@kneehillcounty.com This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of this information, please contact the FOIP Coordinator at 403-443-5541. PRESENTATION TOPIC Will the presentation require PowerPoint facilities? Yes  No  The topic of the discussion is (be specific, provide details, and attach additional information, if required so that all necessary details may be considered.): PURPOSE OF PRESENTATION ☐ Information Only ☐ Request Action/Support ☐ Request Funds ☐ Other Desired Resolution (What is the decision you are asking to make?) • Have you included all attachments? • Does your summary contain all pertinent information? • Have you provided enough information to enable Council to make an informed decision? • Have you reviewed your presentation to ensure that it will fit within the specified timelines? The Wimborne Community Centre Society is applying for a Rural Community Hall Capital Grant. As part of the policy, if a request is over $5,000 the organization needs to present their project to Council in person. The Wimborne Community Centre Society is requesting $15,000 from the County for their modernization project for their centre. Further information on the project can be found under Disposition of Delegation Agenda Items. 4 4 Page 11 of 175 Renovations 2024 Page 12 of 175 Wimborne School –before becoming the Wimborne Community Centre Page 13 of 175 Entrance Before Page 14 of 175 Entrance Now Page 15 of 175 Coat Room and Bar Before Page 16 of 175 Bar Room Now Page 17 of 175 South Addition Before and After Page 18 of 175 Main Hall with Stage Before Page 19 of 175 Main Hall with additional 240 sq ft Page 20 of 175 Renovated Kitchen needing new flooring Page 21 of 175 APPOINTMENTS Page 1 of 1 Version: 2022-02 Subject: Photo Opportunity- Acme Alumni Association Meeting Date: Tuesday, February 13, 2024 Time: 9:45 a.m. Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Carolyn Van der Kuil, Legislative Services Coordinator STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service ATTACHMENTS: No Attachments. The Acme Alumni Association have been invited to Council today to receive a cheque in the amount of $100,000.00 for the Acme School Gymnasium Project that was approved by Council at the September 26, 2023, Council meeting. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 22 of 175 PUBLIC HEARING REPORT Page 1 of 1 Version: 2020-02 Subject: Bylaw 1894 Redesignation – Agriculture District to Light Industrial District Meeting Date: Tuesday, February 13, 2024 Prepared By: Deanna Keiver, Planning & Development Officer Presented By: Deanna Keiver Link to Strat Plan: Pursuing Focused Growth Background/ Proposal Britestone Hutterian Brethren Church are the current landowners of SE 24-28-24 W4 and NE 13-28-24 W4. They have granted SABR Energy Consulting Inc. the authority (Agent)to apply on behalf of Athill Tech Solution Ltd. to construct and operate a 9.97-megawatt natural gas-fired power plant for bitcoin mining/data center operation. Discussion/ Options/ Benefits/ Disadvantages: The proposed site is located approximately 6 miles southwest of the Village of Carbon. The site is accessed via Highway 21. The applicants will be placing 7 natural gas generators which will connect to 20 data centre containers. An office trailer will also be placed on site. This lease will be directly west of the existing Ember lease. The Ptn. of NE 13-28-24 W4 is for access only. The entire workspace is within the SE 24-28-24 W4. Athill Tech Solution Ltd. is a registered corporation in Alberta and affiliated with Great Lake Power Ltd. (also registered corporation in Alberta). Cryptocurrency mining requires the use of sophisticated computers with significant power needs. While some digital currency processing facilities are directly connected to the electrical grid to fulfill their energy needs, others are not connected and instead use other means. This site will be natural gas fed from the adjacent Ember Resources site to operate the 9.97megawatt facility. The facility lease site will be 2.23 acres directly west of the Ember Resources lease in the southeast corner of the SE 24-28-24 W4. Access to the site will be from the northeast corner of NE 13-28-24 W4 which is south and not part of Ember’s lease site. Major components of the power plant include six 1.475 megawatt generators, one 1.12-megawatt generator, seven power distribution racks, 20 data centre containers and natural gas piping. As of April 25, 2022, the exemption for own-use power plants greater than 1 MW and less than 10 MW that meet specific criteria has been eliminated by the Alberta Utilities Commission (AUC). So now all power plants require AUC approval. This is a multi-jurisdictional approval. The AUC is the approving authority for the gas - powered generators and the municipality is the approving authority for the bitcoin containers. The power plant was approved on November 23, 2023. A condition of approval is that construction will be completed by August 31, 2024. See Attachments Page 23 of 175 BYLAW NO. 1894 REDESIGNATION FROM AGRICULTURE DISTRICT TO LIGHT INDUSTRIAL DISTRICT BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AMEND LAND USE BYLAW NO. 1808 WHEREAS, pursuant to the Municipal Government Act, Chapter M-26, Revised Statutes of Alberta 2000, as amended, a Municipal Council has authority to govern and to pass bylaws respecting the municipality; and WHEREAS, it is deemed necessary and expedient to amend Bylaw No. 1808 in the manner hereinafter. NOW THEREFORE, the Council of Kneehill County, in the Province of Alberta, duly assembled, and under the powers conferred upon it by the Municipal Government Act, RSA 2000, Chapter M-26, and amendment thereto, enacts as follows: 1. THAT in PART XIV- LAND USE MAPS, the relevant 2.23 acres of SE 24-28-24 W4 and 0.29 acres of NE 13-28-24 W4 shown on the sketch below are to be redesignated from A – Agriculture District to LI- Light Industrial District. 2. EFFECTIVE DATE (1) This bylaw comes into effect upon third reading. Page 24 of 175 Bylaw No. 1894, Agriculture District to Light Industrial District Bylaw Page 2 of 2 READ a first time on this 9h day of January, 2024. Public Hearing Date on this 13th day of February, 2024. READ a second time on this _____ day of _______________, 2024. READ a third time and final time of this ______ day of _________________, 2024. Reeve Ken King Date Bylaw Signed Chief Administrative Officer Mike Haugen Page 25 of 175 APPLICATION FOR REDESIGNATION FILE # __________ PO Box 400, 1600 – 2nd Street NE, Three Hills, AB T0M 2A0 Email: office@kneehillcounty.com Telephone: 403-443-5541 Toll Free 1-866-443-5541 Fax 403-443-5115 www.kneehillcounty.com 2 Office Use Only File #: Date Complete: Fee: Decision: The following information is required in order to facilitate the review of the application for redesignation. It is collected under the authorization of the subdivision and development regulations, AB reg. 44/2002, as needed. This form is to be completed in full wherever applicable by the registered owner of the land that is the subject of the application or by a person authorized to act on the registered owners’ behalf. Name of Registered Owner(s): ______________________________________________________________________________ Name of Agent Authorized to Act on Behalf of Owner: ______________________________________________________________________________ 1. LEGAL DESCRIPTION & AREA OF LAND TO BE REDESIGNATED Circle One: NE NW SE SW Section _____ TWP _____ RGE _____ W4 (Lot ______ Block _______ Plan ____________) Certificate of Title #: _______________________________ Land Use Bylaw Designation (zoning) ________________________ Rural Address (blue sign): ________________________ 2. IS SUBJECT LAND ADJACENT TO: Another Municipal boundary? Yes  No  If yes, please indicate: ___________________________________ A primary or secondary highway? Yes  No  If yes, please indicate number: ___________________________________ A river, stream, lake, canal, drainage ditch or other watercourse? Yes  No  If yes, please indicate name: ______________________________________________________________________________ Is the land to be redesignated within: Yes  No  450 m of an operating or non-operating landfill or hazardous waste facility Yes  No  300 m from land currently being used for wastewater processing Yes  No  1.5 km of a sour gas facility Yes  No  1.6 km of a confined feeding operation Yes  No  100 m of an oil well or pipeline BRITESTONE HUTTERIAN BRETHREN. SABR Energy Consulting Inc. 24 28 24 191 153 180 +1 Agricultural Highway 21 Page 26 of 175 Page 27 of 175 Page 28 of 175 Page 29 of 175 Page 30 of 175 Page 31 of 175 Page 32 of 175 Page 33 of 175 Page 34 of 175 Page 35 of 175 Page 36 of 175 Page 37 of 175 Page 38 of 175 Page 39 of 175 Page 40 of 175 Page 41 of 175 Page 42 of 175 Page 43 of 175 Page 44 of 175 Page 45 of 175 Page 46 of 175 Page 47 of 175 Page 48 of 175 REQUEST FOR DECISION Page 1 of 3 Version: 2022-02 Subject: Bylaw 1889 – Land Use Bylaw 1808 Amendment Meeting Date: Tuesday, February 13, 2024 Prepared By: Barb Hazelton, Manager of Planning & Development Presented By: Barb Hazelton, Manager of Planning & Development RECOMMENDED MOTION: 1. That Council give third reading to Bylaw 1889 as presented to replace sections 71 and 74 of Land Use Bylaw 1808. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☒ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- Municipal Government Act, Renewable Energy Act, Alberta Utilities Commission Act Council Bylaw/Policy (cite)- Bylaw 1829, Municipal Development Plan, Land Use Bylaw 1808 BACKGROUND/PROPOSAL: Council has noted several concerns they have with renewable energy projects and the amount of high classification farmland that is being taken out of production for these projects in many municipalities. Council is also aware of the sections of the MGA that empowers the province with greater authority in approving these projects. (These sections have been attached for reference.) Council has chosen to make changes to the Land Use Bylaw in order to protect these high classification lands and also to ensure that the Land Use Bylaw provides greater clarity to developers regarding the expectations of Kneehill County for these projects. Council directed Administration to initiate an amendment to the Land Use Bylaw 1808 to revise the sections relating to wind and solar renewable energy. Council further scheduled a Committee of the Whole for July 18, 2023, to discuss what they would like to see included in these proposed sections. A draft Bylaw 1889 was presented to Council at the July 25, 2023, Council meeting. Additional amendments were made based on the direction of Council at this meeting. Revisions have continued over the last several months. These revisions will replace sections 71 and 74 in our current Land Use Bylaw 1808. These amendments are directed at protecting the high classification farmland as well as environmentally significant lands that fall within Kneehill County. The amendments also address setbacks and provide a list of information required to be submitted with an application. We have provided a revised Bylaw 1889 as per the direction received. It is attached to your package. “On August 3, 2023, the government enacted the Generation Approvals Pause Regulation through an order-in-Council. Page 49 of 175 REQUEST FOR DECISION Page 2 of 3 Version: 2022-02 Under this regulation, the AUC is prohibited from issuing project approvals related to renewable energy until March 1, 2024. During this pause, the AUC will initiate an inquiry into policies and procedures for the development of renewable electricity generation. More specifically, the inquiry will inform government policy decisions around the ongoing economic, orderly, and efficient development of electricity generation in Alberta and will look at issues, including:  Development of power plants on specific types or classes of agricultural or environmental land.  The impact of power plant development on Alberta’s pristine viewscapes.  Mandatory reclamation security requirements for power plants.  Development of power plants on lands held by the Crown.  The impact of the increasing growth of renewables on Alberta’s generation supply mix and electricity system reliability.” We are on target to complete this bylaw amendment prior to the expiration of the pause. It should be noted that the outcome of this inquiry may impact policies and procedures currently in place at the AUC. It may also impact the process and policies of municipalities. Advertising was done and a public hearing was held on December 12, 2023, in accordance with the requirements of the MGA. Council wanted to schedule an opportunity to discuss the feedback that was received during the hearing and this occurred at the January 16, 2024 Committee of the Whole meeting. Specifically, Council wanted to discuss the following:  setbacks to an urban that would not allow a brownfield site to be utilized,  setbacks to residences  setbacks to waterbodies  human and livestock health Regarding the livestock health question, administration has reached out to Jayson Galbraith, PhD, P.Ag., who is the Acting Manager for the Office of the Chief Provincial Veterinarian for Alberta Agriculture and Irrigation. He has provided several studies which were provided to you in your Committee of the Whole package. Two of his studies relate to human health. Administration wanted to further discuss the stormwater requirement under solar section 6(c). Discussions with an Industrial Approvals Engineer and a Water Approvals Engineer with Alberta Environment noted the following: They do not require an EPEA approval for these sites. However, if there are impacts to any water body, they would be subject to the Water Act. There would be no oversite otherwise. If we require them to either retain or test water prior to release, it would be the responsibility of the municipality to oversee this. Since there is no Water Act approval required, the trigger would be a complaint. Alberta Environment would determine whether or not the applicant needs to demonstrate they are not impacting. Administration is proposing the following wording for this section. “The applicant must submit a Stormwater Management Plan that outlines how they will mitigate offsite impacts to adjacent lands, roads, or waterbodies (either permanent or intermittent), located in proximity to the site. This plan will be reviewed by municipal engineers to ensure that it meets the protection necessary for these adjacent lands.” Administration will incorporate any amendments Council chooses to make to Bylaw 1889 prior to third reading taking place. Page 50 of 175 REQUEST FOR DECISION Page 3 of 3 Version: 2022-02 FINANCIAL & STAFFING IMPLICATIONS: This amendment has been drafted in house so there were no financial implications beyond staff time. Due to the legislated requirements to make changes to Land Use Bylaws, and the enhanced engagement for the Municipal Development Plan, staff have not been able to proceed with some of the Intermunicipal Development Plan reviews that were proposed to be done in this fiscal year. Some legal costs will be incurred during the review. RECOMMENDED ENGAGEMENT: Consultative Decision (Consulting the Public- Two Way Communication) Tools: Public Hearing Other: ATTACHMENTS: Bylaw 1889 with proposed amendments and maps Kneehill County current LUB sections Image of measurements from road allowance MGA section 619 & 620 COUNCIL OPTIONS: 1. That Council move third reading to Bylaw 1889 as presented. 2. That Council move third reading to Bylaw 1889 as amended. 3. Council may reject the changes to Bylaw 1889 and further request Administration to present the proposed amended Bylaw to a Committee of the Whole meeting for further discussion. FOLLOW-UP ACTIONS: Administration will ensure that the direction of Council is followed, and all advertising and notification requirements are met throughout this process. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 51 of 175 Page | 1 Kneehill County Bylaw 1889 WIND ENERGY CONVERSION SYSTEMS (WECS) Amendment to Bylaw 1808 1. DEFINITIONS The following definitions apply to this part: Blade – A part of a WECS rotor which acts as a single airfoil, to extract kinetic energy directly from the wind. Blade Clearance – The distance from grade to the bottom of the rotor’s arc. Horizontal Axis Rotor – A wind energy conversion system, typical of conventional or traditional windmills. Operator means, for the purposes of this Bylaw, the holder of a license, approval or permit issued by the Alberta Utilities Commission for the purposes related to the carrying on of activity on or in respect to a specified land. Parcel Boundary, External – The property boundary for the subject lands which refers to the boundary adjacent to a road allowance. Parcel Boundary, Internal – The side and rear property boundary for the subject lands. Project Footprint means all the lands which are part of an approved application as well as any residual lands within a titled parcel, whether or not the lands are leased by an operator. Rotor’s Arc – The largest circumferential path travelled by a WECS’ blade. Shadow or Flicker means the repetitive moving shadows or reflection cast from the rotor blades as they pass through the sunlight. Total Height – The height from grade to the highest vertical extension of a WECS. In the case of a WECS with a horizontal axis rotor, total height includes the distance from grade to the top of the tower, plus the distance from the top of the tower to the highest point of the rotor’s arc. Towers – The structure which supports the rotor above grade. Vertical Axis Rotor – A wind energy conversion system where the rotor is mounted on an axis perpendicular to the earth’s surface. Visual Impact Analysis means a visual representation depicting the WECS from: I. no further than 5 km (3.1-miles) away; II. each accessible residence within 3.2 km (2-miles) of the WECS boundaries; III. any significant sites as determined by the Development Authority; IV. scale elevations Page 52 of 175 Page | 2 Kneehill County Bylaw 1889 V. photographs and/or digital information of the proposed WECS showing total height, tower height, rotor diameter, colour, and the existing topography vs. proposed grade changes, and VI. visual representation of the entire project both day and night, and VII. photographs and/or digital information modeled on ideal visual conditions both day and night; VIII. an analysis of the visual impact of above ground transmission lines to and from the property or parcel if above ground transmission lines are proposed for the development. Wind Energy Conversion System (WECS) Small Scale, (Category 1) – A wind energy conversion system less than 6.1 m (20 feet) in height consisting of a single structure with the capacity to generate electricity only for the property owner’s use on the site it is located, and not supplying power to the grid. Wind Energy Conversion System (WECS) (Category 2) – A wind energy conversion system of one or more structures designed primarily for the property owner’s use but capable of producing excess power supplying the provincial grid system. Wind Energy Conversion System (WECS) (Category3) – A wind energy conversion system of one or more structures designed to convert wind energy into mechanical or electrical energy on one or more parcels of land for commercial purposes. Page 53 of 175 Page | 3 Kneehill County Bylaw 1889 2. INFORMATION REQUIREMENTS All development applications for a WECS, depending on category, shall be required to be accompanied by the following: WIND ENERGY CONVERSION SYSTEM (WECS) SMALL SCALE, (CATEGORY 1) CATEGORY 1 (a) a site plan showing and labeling the information outlined in this bylaw, and the location of overhead utilities on or abutting the subject lot or parcel; (d) scale elevations or photographs of the proposed WECS showing total height, tower height, rotor diameter, and colour; (e) the manufacturer’s specifications indicating: • the WECS rated output in kilowatts; • the safety features and sound characteristics; • the type of material used in the tower, blade, and/or rotor construction; (g) specifications on the foundations and/or anchor design, including location and anchoring of any guy wires; (i) information regarding general public safety, including methods to secure towers from vandalism or unauthorized access; NUMBER OF WECS (CATEGORY 1 ) (1) A Private wind energy conversion system may be considered as a discretionary use in any Land Use District (except the Manufactured Home District). They will be subject to the height restrictions of the district; they cannot exceed one and a half times the height restrictions. (2) Two or more WECS, (Category 1) on a parcel or lot will be considered a multiple WECS for the purposes of this bylaw. (3) The Municipal Planning Commission may approve multiple WECS, (Category 1) on a case-by-case basis having regard for: (a) proximity to other immediate land uses, (b) density of WECS, (c) underlying utilities, (d) information received through the circulation process and at the planning commission meeting regarding the development. Page 54 of 175 Page | 4 Kneehill County Bylaw 1889 WIND ENERGY CONVERSION SYSTEM (WECS) (CATEGORY 2) CATEGORY 2 (a) a site plan showing and labeling the information outlined in this bylaw, and the location of overhead utilities on or abutting the subject lot or parcel; (d) scale elevations or photographs of the proposed WECS showing total height, tower height, rotor diameter, and colour; (e) the manufacturer’s specifications indicating: • the WECS rated output in kilowatts; • the safety features and sound characteristics; • the type of material used in the tower, blade, and/or rotor construction; (f) a noise analysis at the site of the installation and the boundary of the property containing the development, to ensure consistency with AUC Rule 12 (g) specifications on the foundations and/or anchor design, including location and anchoring of any guy wires; (h) proof of the applicant’s circulation to required regulatory agencies and government departments; (i) information regarding general public safety, including methods to secure towers from vandalism or unauthorized access; (j) impacts to the local road system including required approaches from public roads & roads to be used to bring construction materials & equipment to the property; (l) a description of potential impacts on existing or nearby WECS and wind infrastructure on adjacent properties. NUMBER OF WECS (CATEGORY 2) (1) A Private wind energy conversion system may be considered as a discretionary use in any Land Use District (except the Manufactured Home District). They will be subject to the height restrictions of the district; they cannot exceed one and a half times the height restrictions. (2) Two or more WECS, (Category 2) on a parcel or lot will be considered a multiple WECS for the purposes of this bylaw. (3) The Municipal Planning Commission may approve multiple WECS, (Category 2) on a case-by-case basis having regard for: (e) proximity to other immediate land uses, (f) density of WECS, (g) underlying utilities, (h) information received through the circulation process and at the planning commission meeting regarding the development. Page 55 of 175 Page | 5 Kneehill County Bylaw 1889 WIND ENERGY CONVERSION SYSTEM (WECS) (CATEGORY 3) CATEGORY 3 (a) a site plan showing and labeling the information outlined in this bylaw, and the location of overhead utilities on or abutting the subject lot or parcel; (b) a detailed public consultation process, complete with a summary report; (c) an analysis of the visual impact of the project with respect to the scenic qualities of the municipal landscape, including the cumulative impact of other WECS in the area and the impact of overhead collection lines; (d) scale elevations or photographs of the proposed WECS showing total height, tower height, rotor diameter, and colour; (e) the manufacturer’s specifications indicating: • the WECS rated output in kilowatts; • the safety features and sound characteristics; • the type of material used in the tower, blade, and/or rotor construction; (f) a noise analysis at the site of the installation and the boundary of the property containing the development, to ensure consistency with AUC Rule 12 (g) specifications on the foundations and/or anchor design, including location and anchoring of any guy wires; (h) proof of the applicant’s circulation to required regulatory agencies and government departments; (i) information regarding general public safety, including methods to secure towers from vandalism or unauthorized access; (j) impacts to the local road system including required approaches from public roads & roads to be used to bring construction materials & equipment to the property; (k) a plan outlining site decommissioning and reclamation; (l) a description of potential impacts on existing or nearby WECS and wind infrastructure on adjacent properties. (m) a copy of the AUC approval for the project 3. REFERRALS Prior to making a decision on a development application for a WECS (Category 3), Administration will refer the application to the adjacent landowners within a 2-mile radius of each turbine as well as the agencies noted below. Due to the site-specific nature of each development, the list noted below is not exhaustive and ministry names are subject to Page 56 of 175 Page | 6 Kneehill County Bylaw 1889 change from time to time. The Municipal Planning Commission will consider all information received as part of the decision process. • Alberta Arts, Culture and Status of Women – Historic Resources, • Alberta Electric System Operator (AESO), • Alberta Environment and Protected Areas, • Alberta Transportation and Economic Corridors, • Alberta Utilities Commission, • Innovation, Science and Economic Development Canada, • NAV Canada, and • Alberta Air Ambulance • Alberta Health Services 4. WECS (CATEGORY 3) SETBACK REQUIREMENTS (1) A WECS shall be located a minimum distance of 1.6 km (1 mile) from any dwelling not belonging to the owner of the land on which the WECS is located or at the distance established by the ‘AUC Rule 12: Noise Control’ whichever is greater. • The current owner of a dwelling or subdivided residential property not belonging to the owner of the land on which a proposed WECS is located may waive the 1.6 km (1 mile) required setback by providing notice in writing to the Development Authority. (2) A WECS shall be located so that the setback is a minimum of 100 metres (328 feet) from any side and rear property lines. (3) The setback for a WECS shall be a minimum of 400m (1312 feet) from a municipal road allowance. (4) A WECS shall be setback a minimum of 3.2 km (2-miles) from the boundary of a village, town or hamlet that falls within the borders of Kneehill County. (5) A WECS adjacent to a provincial highway must have the approval of Alberta Transportation and the developer/applicant will be required to meet whichever setback requirements are greater whether from Alberta Transportation or Kneehill County. (6) No WECS shall be located within the flight path of an existing airport as recognized by NAV Canada, a private runway, helipad, or other aviation-related use. (7) In order to protect habitat for birds of prey and waterfowl, no WECS shall be located within two miles of the following significant water bodies: • Red Deer River • Keiver’s Lake – (Lake No. 2) • Bigelow Dam • Lake 19 – (Ducks Unlimited Loc 840434) • Kneehills Creek • Three Hills Creek • Ghostpine Creek Page 57 of 175 Page | 7 Kneehill County Bylaw 1889 • Lonepine Creek • Rosebud River • Swalwell Dam • Braconnier Dam 5. MINIMUM BLADE CLEARANCE The minimum vertical blade clearance from grade shall be 7.6 m (25 feet) for a WECS employing a horizontal axis rotor unless otherwise required by the Municipal Planning Commission. 6. COLOUR AND FINISH (1) A WECS shall be finished in a non-reflective matte and colour which minimizes the obtrusive impact of a WECS, to the satisfaction of the Municipal Planning Commission. (2) The wind turbines may display the developer’s and/or manufacturer’s logos and identification lettering on the structure but cannot be used for other advertising purposes. 7. ADDITIONAL REQUIREMENTS FOR WECS, (CATEGORY 3) (1) During construction all equipment that moves from field to field will be required to be thoroughly cleaned prior to entering a new field in order to reduce or eliminate weed and/or disease transference. (2) The applicant to provide proof of insurance. (3) An analysis of the potential for electromagnetic interference to other WECS, radio, telephone, wireless, satellite, micro-wave, radar, or other electronic communication systems; (4) If a non-tubular design is proposed, the anchor design, location of any guy wire anchors, and how the tower is to be secured from unauthorized access or use. (5) A foundation plan with specifications. (6) An Emergency Response Plan prepared by a qualified professional and approved by the County’s Emergency Management Department prior to the project commencement. (7) If the WECS is to be developed in stages, a phasing plan. (8) The Applicant/Developer will be required to enter into a Road Use Agreement and a Development Agreement with the Municipality. (9) A security deposit shall be posted during the construction period in a form and amount determined to be appropriate by the Development Authority. Any damage to roads and/or other infrastructure during this period that is not rectified by the Applicant/Developer, will be remedied by the Municipality and the damage deposit (or a portion thereof) will be forfeit. (10)“As Built” plans will be required to be submitted to the municipality once the project is complete. The project will be required to register with Utility Safety Partners (previously First Call) in order to ensure the lines can be located when work is being done in the area. (11)A post construction and decommissioning plan detailing removal of all WECS structures and the reclamation of the land back to its natural state or equivalent land capability as Page 58 of 175 Page | 8 Kneehill County Bylaw 1889 required by the Conservation and Reclamation Directive for Renewable Energy Operations (Alberta Environment 2018/09/14) i. A cost estimate prepared by a qualified professional that details the costs of decommissioning the full installation and reclamation of the entire subject lands. Proof of security must be submitted to the satisfaction of the Municipality and may be subject to third party review completed by a qualified professional, at the cost of the Applicant. ii. If the WECS is out of service or not producing energy for a period of two-years, it will be deemed non-operational and decommissioning, removal, and reclamation will need to commence in accordance with the decommission and reclamation plan submitted with the application. 8. PUBLIC CONSULTATION (1) The applicant, or agent, for a WECS, (Category 3) shall advertise and host at least one open house or public meeting, in the general area of the site proposed for development and provide proof of the meeting with a summary of the findings, to the municipality prior to the Municipal Planning Commission meeting, where the application will be heard. 9. CHANGES TO WECS (1) Any upgrades to an existing WECS that trigger an amendment or a new permit from the AUC will also require a new development permit from Kneehill County. (2) Any significant changes to the approved site plan will require a new development permit from Kneehill County. Page 59 of 175 Page | 9 Kneehill County Bylaw 1889 SOLAR ENERGY SYSTEMS 1. DEFINITIONS The following definitions apply to this part: Healthy Forage Stand as taken from The Rangeland Health Assessment Manual Developed by Alberta Agriculture, which means the following criteria have been achieved: Soil: a. 10% or less human-caused bare soil, b. No erosion beyond the natural extent for the site. Vegetation: c. Minimum 75% or more of the live vegetation cover must be from the introduced forage species listed in the vegetation management plan. d. Maximum of 25% of the live vegetation cover from weedy and disturbance induced species, e. Less than 1% of the live vegetation cover from regulated noxious weeds with control management actions in place, Final range health assessment should indicate “healthy” according to the final score sheet. Figure 1 Rangeland Health Assessment for Grassland, Forest and Tame Pasture Field Workbook p. 36 Operator means, for the purposes of this Bylaw, the holder of a license, approval or permit issued by the Alberta Utilities Commission for the purposes related to the carrying on of an activity on or in respect of a specified land. Parcel Boundary, External means the property boundary for the subject lands and refers to the parcel boundary adjacent to a municipal road allowance. Page 60 of 175 Page | 10 Kneehill County Bylaw 1889 Parcel Boundary, Internal means the side and rear property boundaries of the subject lands. Project Footprint means all the lands which are a part of an approved application as well as any residual lands within a titled parcel, whether or not the lands are leased by an operator. Page 61 of 175 Page | 11 Kneehill County Bylaw 1889 CATEGORY 1 Solar Energy System, Private (Category 1), is a system using solar panels to collect solar energy from the sun and convert it to energy to be used for a single landowner, resident, business, or occupant of a site, for personal, domestic, and/or business use(s), onsite. Annual electricity produced for the site is generally expected to be equal to consumption. 1.SOLAR ENERGY SYSTEM, PRIVATE APPLICATIONS (CATEGORY 1) (1) Applications for a private use solar energy system with ground-mounted arrays may be considered in any district except the Manufactured Home District (MHD). (2) Solar energy systems with ground-mounted arrays and associated equipment will require a development permit and will need to meet setbacks for the district. (3) Solar arrays may be installed on the roof of any building or may be ground-mounted in a rear or side yard. Private use roof installed solar arrays will not require a development permit but will still require the appropriate Safety Code Permits. (4) If a solar array is being mounted on a tower/pole, the applicant will have to adhere to the height requirements of the applicable district as stated in the Bylaw. (5) There shall be no aboveground portion of an alternative energy structure located in a front yard of a residential district. A solar array may be ground-mounted in a side yard, provided the structure complies with the minimum side yard setback requirements of the district. (6) A Roadside Development permit may be required to be submitted to Alberta Transportation. (7) Development and/or Safety Code Permit applications for a Solar Energy System, Private, shall be accompanied by the following information: (a) Documentation showing the system is designed to produce energy for the onsite sole use and consumption by the landowner, resident, or occupant. (b) Manufacturer’s specifications for system design, installation, and output capacity. (c) Orientation and placement of solar panels on the site including setbacks from property lines. (d) Manufacturer’s specification and design drawings for panels mounted to the roof or walls of a building or accessory structure, including how the panels are to be affixed, maximum projection from the roof or wall, and structural capacity of the roof or wall to support the proposed development. (e) For free-standing solar panels, a description of the proposed ground mount design and maximum height from the existing grade; and (f) Documentation showing all systems for mounting and securing meet Safety Code requirements this will include engineering for roof-mounted systems on both new and existing buildings. (8) Solar Energy System, Private, shall adhere to the following: Page 62 of 175 Page | 12 Kneehill County Bylaw 1889 (a) Panels shall be located so they do not create a glare on or impact neighbouring parcels or public roadways, or unduly affect the amenities of the neighbourhood, or present a danger to the travelling public. (b) Panels mounted to a roof of a building or accessory structure shall not extend beyond the outermost edge of the roof. (c) Panels mounted to a roof or wall of a building or accessory structure shall not project more than 0.45 m (1.5 feet) from the surface. (d) The maximum height of a free-standing solar panel shall not exceed 2.44 m (8 feet). (e) Setbacks prescribed in the land use district, or those setbacks established by a condition applied to a development permit shall prevail; and (f) The maximum number of panels per parcel shall be regulated by the Development Authority, subject to the existing use of the parcel and the current use of adjacent parcels. CATEGORY 2 Solar Energy System, Agricultural (Category 2), is a system using solar panels to collect solar energy from the sun and convert it to energy to be used for on-farm purposes, agricultural production or processing and on-site consumption. These energy systems are connected to the power grid and may augment the grid from time to time. 2. SOLAR ENERGY SYSTEM, AGRICULTURAL APPLICATIONS (CATEGORY 2) (1) Applications for a solar energy system, agricultural with ground-mounted arrays may be considered in any district except the Manufactured Home District (MHD). (2) Solar energy systems with ground-mounted arrays and associated equipment will require a development permit and will need to meet setbacks for the district. (3) Solar arrays may be installed on the roof of any building or may be ground-mounted in a rear or side yard. Private use roof installed solar arrays will not require a development permit but will still require the appropriate Safety Code Permits. (4) If a solar array is being mounted on a tower/pole, the applicant will have to adhere to the height requirements of the applicable district as stated in the Bylaw. (5) There shall be no aboveground portion of an alternative energy structure located in a front yard of a residential district. A solar array may be ground-mounted in a side yard, provided the structure complies with the minimum side yard setback requirements of the district. (6) A Roadside Development permit may be required to be submitted to Alberta Transportation. (7) Development and/or Safety Code Permit applications for a Solar Energy System, Agricultural, shall be accompanied by the following information: (a) Documentation showing the system is designed to produce energy for the onsite sole use and consumption by the landowner, resident, or occupant. Page 63 of 175 Page | 13 Kneehill County Bylaw 1889 (b) Manufacturer’s specifications for system design, installation, and output capacity. (c) Orientation and placement of solar panels on the site including setbacks from property lines. (d) Manufacturer’s specification and design drawings for panels mounted to the roof or walls of a building or accessory structure, including how the panels are to be affixed, maximum projection from the roof or wall, and structural capacity of the roof or wall to support the proposed development. (e) For free-standing solar panels, a description of the proposed ground mount design and maximum height from the existing grade; and (f) Documentation showing all systems for mounting and securing meet Safety Code requirements this will include engineering for roof-mounted systems on both new and existing buildings. (8) Solar Energy System, Agricultural, shall adhere to the following: (a) Panels shall be located so they do not create a glare on or impact neighbouring parcels or public roadways, or unduly affect the amenities of the neighbourhood, or present a danger to the travelling public. (b) Panels mounted to a roof of a building or accessory structure shall not extend beyond the outermost edge of the roof. (c) Panels mounted to a roof or wall of a building or accessory structure shall not project more than 0.45 m (1.5 feet) from the surface. (d) The maximum height of a free-standing solar panel shall not exceed 2.44 m (8 feet). (e) Setbacks prescribed in the land use district, or those setbacks established by a condition applied to a development permit shall prevail; and (f) The maximum number of panels per parcel shall be regulated by the Development Authority, subject to the existing use of the parcel and the current use of adjacent parcels. CATEGORY 3 Solar Energy System, Commercial/Industrial (Category 3), is a system using solar technology to collect energy from the sun and convert it to energy to be used for off-site consumption, distribution to the marketplace, or a solar energy system not meeting the definition of solar energy systems, private 3. SOLAR ENERGY SYSTEM, COMMERCIAL/INDUSTRIAL APPLICATIONS (CATEGORY 3) Solar Energy Systems, Commercial/Industrial are those developments that feed power back into the general provincial power grid, are distributing to other properties, or are selling power for a profit at an industrial scale. Projects must be approved by the Alberta Utilities Commission (AUC) prior to submitting an application to the county. The AUC approval must be included with your application package. Page 64 of 175 Page | 14 Kneehill County Bylaw 1889 Development applications for a Solar Energy System, Commercial/Industrial, shall be accompanied by the following information: 4. SITE INFORMATION (a) A detailed site plan including elevations, and accessibility to a road, showing the titled parcel(s) location of the solar energy system, required setbacks, existing structures, distance from adjacent land and road allowance. (b) Location of overhead utilities on or adjacent to the subject parcel. (c) Location and identification of environmentally sensitive areas on the parcel where the panels are to be located. (d) Solar Energy System, Commercial/Industrial shall be setback a minimum of 3.2 km (2- miles) from the boundary of a village, town or hamlet that falls within the borders of Kneehill County. (e) In order to protect habitat for birds of prey and waterfowl, no Solar Energy System, Commercial/Industrial shall be located within two miles of the following significant water bodies: • Red Deer River • Keiver’s Lake – (Lake No. 2) • Bigelow Dam • Lake 19 – (Ducks Unlimited Loc 840434) • Rosebud River • Swalwell Dam • Braconnier Dam (f) A landscaping and screening plan showing how the installation will be visually screened from neighbouring parcels and adjacent roadways is to be submitted to the satisfaction of the County and will include sufficient construction details, plant lists and minimum sizes. 5. SPECIFIC TO DEVELOPMENT (a) Details regarding the system type, number of structures, height of structures, energy process, grid connection and rated output. (b) Details regarding signage, public safety, and security measures. 6. SPECIFIC TO LAND (a) Site suitability analysis, including but not limited to, topography, soils characteristics and classification, storm water drainage collection and management for a 1:50 year storm event, road accessibility, grading and drainage plan, availability of water supply, sewage disposal and solid waste disposal if required, compatibility with surrounding land uses, potential impacts on agricultural land, potential visual impacts, and consistency with the Municipal Development Plan. (b) Environmental impact assessment prepared by a qualified professional demonstrating site suitability, impact mitigation reclamation requirements. (c) Stormwater cannot be released into a natural drainage system thus the applicant should have alternative management options. Page 65 of 175 Page | 15 Kneehill County Bylaw 1889 7. SPECIFIC TO CONSTRUCTION (a) Impacts on the proposed access roads including approaches. (b) A soils erosion, topsoil and soil stockpile management plan to address: • Any proposal to strip and stockpile topsoil during the construction/erection period and the rationale or need for doing so, and • The details on proposed soil management practices and erosion control due to both wind and water; for the period of both construction and post-construction. • Surface drainage and erosion control must also adequately address and account for impacts associated with the impervious nature of the collectors. (c) Detailed information regarding a construction traffic management plan including estimated number of trips, parking and staging areas and any potential impacts to public roads. A Road Use Agreement will be required, and the County must approve any haul route as well as any staging areas that fall outside of the proposed site and utilizes our road network. (d) The Applicant shall provide proof of insurance. (e) During construction all equipment that moves from field to field will be required to be thoroughly cleaned prior to entering a new field in order to reduce or eliminate weed and/or disease transference. (f) A security deposit shall be posted during the construction period in a form and amount determined to be appropriate by the Development Authority. Any damage to roads and/or other infrastructure during this period that is not rectified by the Applicant/Developer, will be remedied by the Municipality and the damage deposit (or a portion thereof) will be forfeit. 8. POST CONSTRUCTION (a) Post construction and decommissioning plan detailing removal of all solar energy structures and the reclamation of the land back to its natural state or equivalent land capability as required by the Conservation and Reclamation Directive for Renewable Energy Operations (Alberta Environment (2018/09/14). i. A cost estimate prepared by a qualified professional that details the costs of decommissioning the full installation and reclamation of the entire subject lands. Proof of security must be submitted to the satisfaction of the Municipality and may be subject to third party review completed by a qualified professional, at the cost of the applicant. ii. If the solar power system is out of service or not producing energy for a period of two-years it will be deemed non-operational and decommissioning, removal, and reclamation will need to commence in accordance with the decommission and reclamation plan submitted with the application. (b) A Vegetation, Weed and Pest Management Plan that addresses how invasive plants, weeds, and pests such as Richardson Ground Squirrels will be controlled during the construction period and the projected lifespan of the development, to be submitted for review and approval by the Kneehill County Agricultural Fieldman. (c) A standardized methodology for assessment of vegetation stands for renewable energy sites will utilize the standard for a “Healthy Forage Stand” as defined in this section. Page 66 of 175 Page | 16 Kneehill County Bylaw 1889 i. The site will be assessed by Agricultural Services staff during the growing season at a minimum of 4 plot points on the site to create an average site evaluation. Staff will utilize the “Tame Pasture” Health assessment score sheet disregarding the scoring for “Woody Regrowth” as per the Rangeland Health Assessment Manual.” ii. Any score less than healthy will require immediate action by the landowner/developer according to Agricultural Services recommendations to remedy the issue (i.e., mowing, spraying, reseeding, etc.) iii. Additionally, nuisance species such as Richardson Ground Squirrels will be kept below threshold levels of one active mound per metre in a 100 metre by 2 metre assessment strip. (Standard pulled from Alberta Agriculture’s Agri-Facts Sheet on Managing Richardson’s Ground Squirrels) 9. FIRE & EMERGENCY MANAGEMENT FOR A SOLAR ENERGY SYSTEM, COMMERCIAL/INDUSTRIAL (CATEGORY 3) (a) A Fire Safety Plan submitted with the application for review and approval by the Fire Safety Codes Officer prior to project commencement. (b) A Fire Mitigation Strategy submitted for review and approval by the Kneehill County Fire Services Department (KCFS). Any changes to the fire mitigation plan, the solar installation layout, spacing between solar collectors, the screening plan or any other aspect of the project as requested by the KCFS must be undertaken and resubmitted to the satisfaction of KCFS prior to project commencement. (c) An Emergency Response Plan prepared by a qualified professional and approved by the County’s Emergency Management Department prior to project commencement. 10. PUBLIC CONSULTATION (1) The applicant, or agent, for a Commercial/Industrial site shall advertise and host at least one open house or public meeting, in the general area of the site proposed for development and provide proof of the meeting with a summary of the findings, to the municipality prior to the Municipal Planning Commission meeting, where the application will be heard. 11 . ADDITIONAL APPROVALS (1) Copies of regulatory approvals, utility permits and any other approvals required by the federal and/or provincial government shall be provided to the municipality. 12. PROTECTION OF AGRICULTURAL LANDS (1) In order to minimize the impact on agricultural lands, for Solar Energy Systems, Commercial/Industrial, the: (a) Siting of Solar Energy Systems, Commercial/Industrial should take place on lands considered to be poor agricultural land with a Canada Land Inventory (CLI) soil classification of 4 through 7. Page 67 of 175 Page | 17 Kneehill County Bylaw 1889 (b) Use of native prairie grassland, and high-quality agricultural soils with a Canada Land Inventory (CLI) soils classification of 1 through 3, shall be prohibited. These lands are defined on the attached map noted as “Schedule A”. (c) Topsoil must remain on the property it originated on and may be stockpiled but must be managed in a way that it can be utilized for reclamation. Stockpiles are to be kept under suitable weed free vegetative cover (minimum 80%) to prevent soil erosion. The vegetative cover must be established immediately upon completion of stockpiling and maintained for the life of the stockpile. 13. NOTIFICATION (1) Development applications for Solar Energy Systems, Commercial/Industrial shall be referred to: (a) Provincial and Federal agencies, the list noted below is not exhaustive and ministry names are subject to change from time to time: • Alberta Agriculture and Forestry • Alberta Arts, Culture and Status of Women – Historical Resources • Alberta Energy Systems Operator (AESO) • Alberta Environment and Protected Areas • Alberta Transportation and Economic Corridors Alberta Utilities Commission • Innovation, Science & Economic Development Canada • NAV Canada • Transport Canada (b) Adjacent municipalities if required in an Intermunicipal Development Plan. (c) Landowners within 3.2 km (2 miles) of the proposed site or in accordance with an existing Intermunicipal Development Plan. 14. ADDITIONAL CONDITIONS FOR SOLAR ENERGY SYSTEMS, COMMERCIAL/ INDUSTRIAL (CATEGORY 3) (1) Depending on the size, type and site of the project being proposed, the designated officer or Municipal Planning Commission may require the applicant to comply with any or all of the following standards or conditions: (a) A Road Use Agreement will be required to be entered into with Kneehill County during the construction period of the project. (b) A Development Agreement shall be entered into and registered on the title of the lands where the project is sited. Page 68 of 175 TWP 31 RNG 22TWP 31 RNG 24 TWP 31 RNG 23TWP 31 RNG 25 TWP 32 RNG 24 TWP 32 RNG 25 TWP 33 RNG 23 TWP 32 RNG 23 TWP 33 RNG 24 TWP 32 RNG 26 TWP 33 RNG 25 TWP 29 RNG 24 TWP 33 RNG 26 TWP 29 RNG 26 TWP 32 RNG 22 TWP 30 RNG 26 TWP 29 RNG 25 TWP 29 RNG 23 TWP 30 RNG 24 TWP 30 RNG 22 TWP 29 RNG 22 TWP 30 RNG 23 TWP 30 RNG 25 TWP 34 RNG 23 TWP 34 RNG 24 TWP 34 RNG 22 TWP 34 RNG 25 TWP 28 RNG 20 TWP 29 RNG 21 TWP 28 RNG 21 TWP 33 RNG 22 TWP 31 RNG 26 TWP 28 RNG 24 TWP 28 RNG 23 TWP 28 RNG 22 TWP 30 RNG 21 TWP 31 RNG 21 TWP 27 RNG 21 TWP 34 RNG 21 TWP 27 RNG 20 TWP 29 RNG 20 TO MORRIN TWP RD 340 TWP RD 334 TWP RD 332 TWP RD 330 TWP RD 324 TWP RD 322 TWP RD 320 TWP RD 314 TWP RD 310 TWP RD 304 TWP RD 302 TWP RD 300 TWP RD 292 TWP RD 290 TWP RD 284 TWP RD 282 TWP RD 280 RGE RD 210 RGE RD 211 TWP RD 280 RGE RD 222 RGE RD 215 RGE RD 214 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 242 RGE RD 235 RGE RD 234 RGE RD 231 RGE RD 230 RGE RD 224 TWP RD 284 RGE RD 265 RGE RD 264 RGE RD 262 RGE RD 255 RGE RD 253 RGE RD 252 RGE RD 270 TWP RD 292 TWP RD 300 TWP RD 302 TWP RD 304 TWP RD 310 TWP RD 314 TWP RD 320 TWP RD 322 TWP RD 332 TWP RD 334 TWP RD 340 TWP RD 344 TWP RD 342 RGE RD 240 RGE RD 234 RGE RD 233 RGE RD 232 RGE RD 231 RGE RD 230 RGE RD 225 RGE RD 224 RGE RD 223 RGE RD 222 RGE RD 221 RGE RD 220 RGE RD 215 RGE RD 214 TWP RD 342 TWP RD 344 TWP RD 350 RGE RD 264 RGE RD 263 RGE RD 261 RGE RD 252 RGE RD 251 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 243 RGE RD 242 RGE RD 241 RGE RD 240 RGE RD 263 RGE RD 254 RGE RD 261 RGE RD 251 RGE RD 243 RGE RD 241 RGE RD 233 RGE RD 225 RGE RD 223 RGE RD 221 RGE RD 220 RGE RD 212 RGE RD 213 RGE RD 205 TWP RD350 RGE RD 260 RGE RD 255 RGE RD 254 806 583 582 587 805 836 806 837 585 841 838 836 836 806 575 575 21 9 21 21 27 27 9 THREE HILLS ACME LINDEN CARBON TROCHU Wind Energy Conversion System Setbacks to Water Courses 0 10 205 Kilometers Kneehill County makes no representations or warranties regarding the information contained in this document including, without limitation, whether said information is accurate or complete. Persons using this document do so solely at their own risk, and Kneehill County shall have no liability to such persons for any loss or damage whatsoever. This document shall not be copied or distributed to any person without the express written consent of Kneehill County.©2022 Kneehill County. All rights reserved. Project Name : KC_0093 2- Mile SetbackPage 69 of 175 TWP 31 RNG 22TWP 31 RNG 24 TWP 31 RNG 23TWP 31 RNG 25 TWP 32 RNG 24 TWP 32 RNG 25 TWP 33 RNG 23 TWP 32 RNG 23 TWP 33 RNG 24 TWP 32 RNG 26 TWP 33 RNG 25 TWP 29 RNG 24 TWP 33 RNG 26 TWP 29 RNG 26 TWP 32 RNG 22 TWP 30 RNG 26 TWP 29 RNG 25 TWP 29 RNG 23 TWP 30 RNG 24 TWP 30 RNG 22 TWP 29 RNG 22 TWP 30 RNG 23 TWP 30 RNG 25 TWP 34 RNG 23 TWP 34 RNG 24 TWP 34 RNG 22 TWP 34 RNG 25 TWP 28 RNG 20 TWP 29 RNG 21 TWP 28 RNG 21 TWP 33 RNG 22 TWP 31 RNG 26 TWP 28 RNG 24 TWP 28 RNG 23 TWP 28 RNG 22 TWP 30 RNG 21 TWP 31 RNG 21 TWP 27 RNG 21 TWP 34 RNG 21 TWP 27 RNG 20 TWP 29 RNG 20 TO MORRIN TWP RD 340 TWP RD 334 TWP RD 332 TWP RD 330 TWP RD 324 TWP RD 322 TWP RD 320 TWP RD 314 TWP RD 310 TWP RD 304 TWP RD 302 TWP RD 300 TWP RD 292 TWP RD 290 TWP RD 284 TWP RD 282 TWP RD 280 RGE RD 210 RGE RD 211 TWP RD 280 RGE RD 222 RGE RD 215 RGE RD 214 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 242 RGE RD 235 RGE RD 234 RGE RD 231 RGE RD 230 RGE RD 224 TWP RD 284 RGE RD 265 RGE RD 264 RGE RD 262 RGE RD 255 RGE RD 253 RGE RD 252 RGE RD 270 TWP RD 292 TWP RD 300 TWP RD 302 TWP RD 304 TWP RD 310 TWP RD 314 TWP RD 320 TWP RD 322 TWP RD 332 TWP RD 334 TWP RD 340 TWP RD 344 TWP RD 342 RGE RD 240 RGE RD 234 RGE RD 233 RGE RD 232 RGE RD 231 RGE RD 230 RGE RD 225 RGE RD 224 RGE RD 223 RGE RD 222 RGE RD 221 RGE RD 220 RGE RD 215 RGE RD 214 TWP RD 342 TWP RD 344 TWP RD 350 RGE RD 264 RGE RD 263 RGE RD 261 RGE RD 252 RGE RD 251 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 243 RGE RD 242 RGE RD 241 RGE RD 240 RGE RD 263 RGE RD 254 RGE RD 261 RGE RD 251 RGE RD 243 RGE RD 241 RGE RD 233 RGE RD 225 RGE RD 223 RGE RD 221 RGE RD 220 RGE RD 212 RGE RD 213 RGE RD 205 TWP RD350 RGE RD 260 RGE RD 255 RGE RD 254 806 583 582 587 805 836 806 837 585 841 838 836 836 806 575 575 21 9 21 21 27 27 9 THREE HILLS ACME LINDEN CARBON TROCHU Wind Energy Conversion System Setbacks to Water Courses 0 10 205 Kilometers Kneehill County makes no representations or warranties regarding the information contained in this document including, without limitation, whether said information is accurate or complete. Persons using this document do so solely at their own risk, and Kneehill County shall have no liability to such persons for any loss or damage whatsoever. This document shall not be copied or distributed to any person without the express written consent of Kneehill County.©2022 Kneehill County. All rights reserved. Project Name : KC_0093 Legend 1 2 3 4 5 6 7 8 O CLI Soil Classification 2-Mile Setback Class Area(ac)1 97945262728314405842239055349962690773474382 Page 70 of 175 TWP 31 RNG 22TWP 31 RNG 24 TWP 31 RNG 23TWP 31 RNG 25 TWP 32 RNG 24 TWP 32 RNG 25 TWP 33 RNG 23 TWP 32 RNG 23 TWP 33 RNG 24 TWP 32 RNG 26 TWP 33 RNG 25 TWP 29 RNG 24 TWP 33 RNG 26 TWP 29 RNG 26 TWP 32 RNG 22 TWP 30 RNG 26 TWP 29 RNG 25 TWP 29 RNG 23 TWP 30 RNG 24 TWP 30 RNG 22 TWP 29 RNG 22 TWP 30 RNG 23 TWP 30 RNG 25 TWP 34 RNG 23 TWP 34 RNG 24 TWP 34 RNG 22 TWP 34 RNG 25 TWP 28 RNG 20 TWP 29 RNG 21 TWP 28 RNG 21 TWP 33 RNG 22 TWP 31 RNG 26 TWP 28 RNG 24 TWP 28 RNG 23 TWP 28 RNG 22 TWP 30 RNG 21 TWP 31 RNG 21 TWP 27 RNG 21 TWP 34 RNG 21 TWP 27 RNG 20 TWP 29 RNG 20 TO MORRIN TWP RD 340 TWP RD 334 TWP RD 332 TWP RD 330 TWP RD 324 TWP RD 322 TWP RD 320 TWP RD 314 TWP RD 310 TWP RD 304 TWP RD 302 TWP RD 300 TWP RD 292 TWP RD 290 TWP RD 284 TWP RD 282 TWP RD 280 RGE RD 210 RGE RD 211 TWP RD 280 RGE RD 222 RGE RD 215 RGE RD 214 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 242 RGE RD 235 RGE RD 234 RGE RD 231 RGE RD 230 RGE RD 224 TWP RD 284 RGE RD 265 RGE RD 264 RGE RD 262 RGE RD 255 RGE RD 253 RGE RD 252 RGE RD 270 TWP RD 292 TWP RD 300 TWP RD 302 TWP RD 304 TWP RD 310 TWP RD 314 TWP RD 320 TWP RD 322 TWP RD 332 TWP RD 334 TWP RD 340 TWP RD 344 TWP RD 342 RGE RD 240 RGE RD 234 RGE RD 233 RGE RD 232 RGE RD 231 RGE RD 230 RGE RD 225 RGE RD 224 RGE RD 223 RGE RD 222 RGE RD 221 RGE RD 220 RGE RD 215 RGE RD 214 TWP RD 342 TWP RD 344 TWP RD 350 RGE RD 264 RGE RD 263 RGE RD 261 RGE RD 252 RGE RD 251 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 243 RGE RD 242 RGE RD 241 RGE RD 240 RGE RD 263 RGE RD 254 RGE RD 261 RGE RD 251 RGE RD 243 RGE RD 241 RGE RD 233 RGE RD 225 RGE RD 223 RGE RD 221 RGE RD 220 RGE RD 212 RGE RD 213 RGE RD 205 TWP RD350 RGE RD 260 RGE RD 255 RGE RD 254 806 583 582 587 805 836 806 837 585 841 838 836 836 806 575 575 21 9 21 21 27 27 9 THREE HILLS ACME LINDEN CARBON TROCHU Solar Energy and Wind Energy Urban Setbacks 0 10 205 Kilometers Kneehill County makes no representations or warranties regarding the information contained in this document including, without limitation, whether said information is accurate or complete. Persons using this document do so solely at their own risk, and Kneehill County shall have no liability to such persons for any loss or damage whatsoever. This document shall not be copied or distributed to any person without the express written consent of Kneehill County.©2022 Kneehill County. All rights reserved. Project Name : KC_0093 2-mile Setback Swalwell Torrington Wimborne Huxley Page 71 of 175 TWP 31 RNG 22TWP 31 RNG 24 TWP 31 RNG 23TWP 31 RNG 25 TWP 32 RNG 24 TWP 32 RNG 25 TWP 33 RNG 23 TWP 32 RNG 23 TWP 33 RNG 24 TWP 32 RNG 26 TWP 33 RNG 25 TWP 29 RNG 24 TWP 33 RNG 26 TWP 29 RNG 26 TWP 32 RNG 22 TWP 30 RNG 26 TWP 29 RNG 25 TWP 29 RNG 23 TWP 30 RNG 24 TWP 30 RNG 22 TWP 29 RNG 22 TWP 30 RNG 23 TWP 30 RNG 25 TWP 34 RNG 23 TWP 34 RNG 24 TWP 34 RNG 22 TWP 34 RNG 25 TWP 28 RNG 20 TWP 29 RNG 21 TWP 28 RNG 21 TWP 33 RNG 22 TWP 31 RNG 26 TWP 28 RNG 24 TWP 28 RNG 23 TWP 28 RNG 22 TWP 30 RNG 21 TWP 31 RNG 21 TWP 27 RNG 21 TWP 34 RNG 21 TWP 27 RNG 20 TWP 29 RNG 20 TO MORRIN TWP RD 340 TWP RD 334 TWP RD 332 TWP RD 330 TWP RD 324 TWP RD 322 TWP RD 320 TWP RD 314 TWP RD 310 TWP RD 304 TWP RD 302 TWP RD 300 TWP RD 292 TWP RD 290 TWP RD 284 TWP RD 282 TWP RD 280 RGE RD 210 RGE RD 211 TWP RD 280 RGE RD 222 RGE RD 215 RGE RD 214 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 242 RGE RD 235 RGE RD 234 RGE RD 231 RGE RD 230 RGE RD 224 TWP RD 284 RGE RD 265 RGE RD 264 RGE RD 262 RGE RD 255 RGE RD 253 RGE RD 252 RGE RD 270 TWP RD 292 TWP RD 300 TWP RD 302 TWP RD 304 TWP RD 310 TWP RD 314 TWP RD 320 TWP RD 322 TWP RD 332 TWP RD 334 TWP RD 340 TWP RD 344 TWP RD 342 RGE RD 240 RGE RD 234 RGE RD 233 RGE RD 232 RGE RD 231 RGE RD 230 RGE RD 225 RGE RD 224 RGE RD 223 RGE RD 222 RGE RD 221 RGE RD 220 RGE RD 215 RGE RD 214 TWP RD 342 TWP RD 344 TWP RD 350 RGE RD 264 RGE RD 263 RGE RD 261 RGE RD 252 RGE RD 251 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 243 RGE RD 242 RGE RD 241 RGE RD 240 RGE RD 263 RGE RD 254 RGE RD 261 RGE RD 251 RGE RD 243 RGE RD 241 RGE RD 233 RGE RD 225 RGE RD 223 RGE RD 221 RGE RD 220 RGE RD 212 RGE RD 213 RGE RD 205 TWP RD350 RGE RD 260 RGE RD 255 RGE RD 254 806 583 582 587 805 836 806 837 585 841 838 836 836 806 575 575 21 9 21 21 27 27 9 THREE HILLS ACME LINDEN CARBON TROCHU Solar Generation Setbacks to Water Bodies 0 10 205 Kilometers Kneehill County makes no representations or warranties regarding the information contained in this document including, without limitation, whether said information is accurate or complete. Persons using this document do so solely at their own risk, and Kneehill County shall have no liability to such persons for any loss or damage whatsoever. This document shall not be copied or distributed to any person without the express written consent of Kneehill County.©2022 Kneehill County. All rights reserved. Project Name : KC_0093 Legend 1 2 3 4 5 6 7 8 O CLI Soil Classification 2-Mile Setback Class Area (ac)1 16134212767344316498565676466844724408 Page 72 of 175 TO MORRIN TWP RD 340 TWP RD 334 TWP RD 332 TWP RD 330 TWP RD 324 TWP RD 322 TWP RD 320 TWP RD 314 TWP RD 310 TWP RD 304 TWP RD 302 TWP RD 300 TWP RD 292 TWP RD 290 TWP RD 284 TWP RD 282 TWP RD 280 RG E R D 21 0 RG E R D 21 1 TWP RD 280 RG E R D 22 2 RG E R D 21 5 RG E R D 21 4 RG E R D 25 0 RG E R D 24 5 RG E R D 24 4 RG E R D 24 2 RG E R D 23 5 RG E R D 23 4 RG E R D 23 1 RG E R D 23 0 RG E R D 22 4 TWP RD 284 RG E R D 26 5 RG E R D 26 4 RG E R D 26 2 RG E R D 25 5 RG E R D 25 3 RG E R D 25 2 RG E R D 27 0 TWP RD 292 TWP RD 300 TWP RD 302 TWP RD 304 TWP RD 310 TWP RD 314 TWP RD 320 TWP RD 322 TWP RD 332 TWP RD 334 TWP RD 340 TWP RD 344 TWP RD 342 RG E R D 24 0 RG E R D 23 4 RG E R D 2 3 3 RG E R D 2 3 2 RG E R D 2 3 1 RG E R D 23 0 RG E R D 22 5 RG E R D 22 4 RG E R D 22 3 RG E R D 2 2 2 RG E R D 2 2 1 RG E R D 22 0 RG E R D 21 5 RG E R D 21 4 TWP RD 342 TWP RD 344 TWP RD 350 RG E R D 26 4 RG E R D 26 3 RG E R D 26 1 RG E R D 25 2 RG E R D 25 1 RG E R D 25 0 RG E R D 24 5 RG E R D 24 4 RG E R D 2 4 3 RG E R D 24 2 RG E R D 24 1 RG E R D 24 0 RG E R D 26 3 RG E R D 2 5 4 RG E R D 2 6 1 RG E R D 25 1 RG E R D 24 3 RG E R D 24 1 RG E R D 23 3 RG E R D 22 5 RG E R D 22 3 RG E R D 22 1 RG E R D 22 0 RG E R D 21 2 RG E R D 21 3 RG E R D 20 5 TWP RD350 RG E R D 26 0 RG E R D 25 5 RG E R D 25 4 806 583 582 587 805 836 806 837 585 841 838 836 836 806 575 575 21 9 21 21 27 27 9 THREE HILLS TROCHU ACME CARBON LINDEN Solar Generation and Wind Energy Setbacks ¯ 0 8.5 174.25 km Legend Hamlets Wind 2-Mile Setback Solar 2-Mile Setback Communities 2-Mile Setback Kneehill County makes no representations or warranties regarding the information contained in this document including, without limitation, whether said information is accurate or complete. Persons using this document do so solely at their own risk, and Kneehill County shall have no liability to such persons for any loss or damage whatsoever. This document shall not be copied or distributed to any person without the express written consent of Kneehill County. ©2023 Kneehill County. All rights reserved. Soil Classification 1 2 3 4 5 6 7 8 O CLASS Area(Ac) 1 102,725 2 77,873 3 156,849 4 27,468 5 54,371 6 26,517 7 34,744 Page 73 of 175 TO MORRIN TWP RD 340 TWP RD 334 TWP RD 332 TWP RD 330 TWP RD 324 TWP RD 322 TWP RD 320 TWP RD 314 TWP RD 310 TWP RD 304 TWP RD 302 TWP RD 300 TWP RD 292 TWP RD 290 TWP RD 284 TWP RD 282 TWP RD 280 RG E R D 21 0 RG E R D 21 1 TWP RD 280 RG E R D 22 2 RG E R D 21 5 RG E R D 21 4 RG E R D 25 0 RG E R D 24 5 RG E R D 24 4 RG E R D 24 2 RG E R D 23 5 RG E R D 23 4 RG E R D 23 1 RG E R D 23 0 RG E R D 22 4 TWP RD 284 RG E R D 26 5 RG E R D 26 4 RG E R D 26 2 RG E R D 25 5 RG E R D 25 3 RG E R D 25 2 RG E R D 27 0 TWP RD 292 TWP RD 300 TWP RD 302 TWP RD 304 TWP RD 310 TWP RD 314 TWP RD 320 TWP RD 322 TWP RD 332 TWP RD 334 TWP RD 340 TWP RD 344 TWP RD 342 RG E R D 24 0 RG E R D 23 4 RG E R D 2 3 3 RG E R D 2 3 2 RG E R D 2 3 1 RG E R D 23 0 RG E R D 22 5 RG E R D 22 4 RG E R D 22 3 RG E R D 2 2 2 RG E R D 2 2 1 RG E R D 22 0 RG E R D 21 5 RG E R D 21 4 TWP RD 342 TWP RD 344 TWP RD 350 RG E R D 26 4 RG E R D 26 3 RG E R D 26 1 RG E R D 25 2 RG E R D 25 1 RG E R D 25 0 RG E R D 24 5 RG E R D 24 4 RG E R D 2 4 3 RG E R D 24 2 RG E R D 24 1 RG E R D 24 0 RG E R D 26 3 RG E R D 2 5 4 RG E R D 2 6 1 RG E R D 25 1 RG E R D 24 3 RG E R D 24 1 RG E R D 23 3 RG E R D 22 5 RG E R D 22 3 RG E R D 22 1 RG E R D 22 0 RG E R D 21 2 RG E R D 21 3 RG E R D 20 5 TWP RD 350 RG E R D 26 0 RG E R D 25 5 RG E R D 25 4 806 583 582 587 805 836 806 837 585 841 838 836 836 806 575 575 21 9 21 21 27 27 9 THREE HILLS TROCHU ACME CARBON LINDEN ¯ 0 10 205 Kilometers Residents 2-Mile Set-back Legend Kneehill County makes no representations or warranties regarding the information contained in this document including, without limitation, whether said information is accurate or complete. Persons using this document do so solely at their own risk, and Kneehill County shall have no liability to such persons for any loss or damage whatsoever. This document shall not be copied or distributed to any person without the express written consent of Kneehill County. ©2024 Kneehill County. All rights reserved. Solar and Wind Energy Set-back Page 74 of 175 Page 75 of 175 49. Alternative & Renewable Energy Systems (1) Alternative & Renewable Energy Systems for commercial generation purposes shall require a development permit application which shall include the following information where applicable: (a) The manufacturers specifications indicating: i. the rated DC output in kilowatts; ii. safety features and sound characteristics; iii. type and material used; and iv. certification mark as per Alberta STANDATA LEG-ECR2, if applicable. (2) Any private ground-mounted alternative or renewable energy systems in a hamlet shall be located and screened, by landforms, natural vegetation or other means to minimize its visual impact on adjacent residences, public roads, trails or other public areas. Ground- mounted renewable energy systems for a commercial solar generation facility are prohibited in hamlets. (3) Any ground-mounted alternative or renewable energy systems in any district (excluding Hamlets) may be required to be located and screened by landforms, natural vegetation or other means to minimize the visual impact on adjacent residences, public roads, trails or other public areas. All ground-mounted systems require a development permit. (4) Upon abandonment or termination of any alternative or renewable energy system’s use, the entire facility and all components associated with the system, including towers or support structures, shall be removed and the site restored to its pre-construction condition. (5) Upon abandonment or termination of any geothermal energy system, closure of all facilities and wells; removal of all above-ground components and gravel (if not maintained for other uses); recontouring the surface; and revegetation are required. (6) All plumbing, reservoirs, pumps and other equipment associated with solar or geo-thermal heating or cooling systems shall require plumbing, electrical and building permits as required and must meet all applicable provincial plumbing, electrical and building code and any other municipal requirements. (7) Alternative & Renewable Energy Systems can be applied to grid-connected or stand-alone configurations in agricultural, residential, commercial, and industrial applications. (8) Only private use alternative and renewable energy systems are permitted in residential areas. (9) Any necessary Safety Codes permits must be obtained. Page 76 of 175 Solar Energy Systems (1) Applications for a private use solar energy system with ground-mounted arrays may be considered in any district except the Manufactured Home District (MHD). (2) Solar energy systems with ground-mounted arrays and associated equipment will require a development permit and will need to meet setbacks for the district. (3) Solar arrays may be installed on the roof of any building or may be ground mounted in a rear or side yard. Private use roof installed solar arrays will not require a development permit. (4) Approval from the Alberta Utilities Commission (AUC) and any other provincial or federal agency or utility company is required prior to the operation of any grid-connected solar energy system as required. (5) Before granting a development permit where the use is discretionary, the development authority shall notify, in writing, property owners within a one (1) mile distance of the proposed site and give adjacent property owners twenty-one (21) days to provide written comments to the Development Officer with respect to the proposed facility. The development authority will consider the comments received from the property owners that are within our authority to consider prior to making a decision on the development permit application. (6) The Development Authority may require the applicant to provide a Basic Environmental Review prepared by a qualified professional. (7) If the solar energy system with a ground-mounted array is decommissioned, the applicant is required to return the project location to the same or better land capability it had before the project started. For example, topsoil, altered drainage systems, or compacted soil resulting from construction, operation, or decommissioning of the site should be mitigated. A decommissioning and or mitigation plan may be required. (8) If a solar array is being mounted on a tower/pole, the applicant will have to adhere to the height requirements of the applicable district as stated in the Bylaw. (9) There shall be no aboveground portion of an alternative energy structure located in the front yard. A solar array may be ground mounted in a side yard, provided the structure complies with the minimum side yard setback requirements of the District. (10) A solar array that is mounted on a wall may project a maximum of: (a) 1.5 m (5 ft.) from the surface of that wall, when the wall is facing a rear lot line; and (b) in all other cases, 0.6 m (2 ft.) from the surface of that wall. (11) If a roof mounted solar array requires raising of the top of the array for alignment, the top of the array shall not project above the highest roofline by more than 0.3 meters (1 ft.). The solar array must not extend beyond the outermost edge of the roof. (12) Safety code permits are required. (13) Solar collectors must be located so that glare is not directed at adjacent sites and does not affect traffic safety. Page 77 of 175 Wind Energy Conversion Systems For the purpose of this section, the following definitions apply:  "Blade" means an element of a WECS rotor that forms an aerodynamic surface to extract energy from the wind.  "Blade Clearance" means the minimum distance from grade to the bottom of the rotor’s arc.  "Grade for WECS" means the elevation of the finished ground surface at the completion of the building or structure, excluding minor variances.  "Horizontal Axis Rotor" means a WECS where the rotor is mounted on an axis parallel to the earth’s surface.  "Rotor’s Arc" means the total path traveled by a WECS’ blade.  "Total Tower Height" means the height of the tower from grade to the furthest vertical extension of the rotor.  "Tower" means the structure that supports the rotor or other energy collection device of the WECS above the ground.  "Vertical Axis Rotor" means a WECS where the rotor is mounted on an axis perpendicular to the earth’s surface.  "Wind Energy Conversion System" (WECS) means an aggregation of parts, including the base, supporting structure, tower, generator, rotor, blades, etc., in such configuration as necessary to convert wind energy into mechanical or electrical energy. (1) The intent of the following procedures and standards is to provide for the development of wind energy conversion systems (WECS) in a manner that minimizes impacts on both the environment and resident/landowners within the County. (2) Development Standards for a Wind Energy Conversion System. (a) Minimum setbacks: i. A WECS shall be located so that the outside of the Rotor’s Arc is a minimum of 7.6 m (25 ft.) from the vertical projection of the parcel boundary; ii. A WECS shall be located a distance of at least 0.8 km (0.5 mile) from a dwelling not belonging to the owner of the land on which the WECS is located. This includes an undeveloped parcel that has been subdivided for residential purposes; 1. The current owner of a dwelling or subdivided residential property not belonging to the owner of the land on which a proposed WECS is located may waive the 0.8 km (0.5 mile) required setback by providing notice in writing to the Development Authority. iii. All other uses: as per the Development Authority; and iv. Road allowances: as per the respective district requirements. (b) Minimum blade clearance is 7.6 m (25 ft.); Page 78 of 175 (c) Tower access shall be protected by means acceptable to the Development Authority and may include such things as a locked fence and anti-climbing devices; (d) Subject to the requirements of any other federal or provincial regulation the WECS shall have a non-reflective, matte finish in a color satisfactory to Development Authority; (e) All power lines on the WECS site shall be underground unless otherwise approved by the Development Authority; and (f) A road use agreement will be required during the construction phase. (3) Approval Process for a Wind Energy Conversion System. (a) All development permit applications for a WECS shall be accompanied by: i. A scaled site plan showing existing features and development, the location of the proposed WECS, related facilities, and access roads; ii. A visual representation of the proposed WECS including scaled elevations and digital representations; iii. An Impact Assessment (IA), shall be required by the Development Authority to address things such as visual impacts, noise, and nuisance; iv. A Decommissioning Plan outlining how the WECS site will be reclaimed after it discontinues producing power; and v. Any other information that the Development Authority determines is pertinent to the decision making process. (b) Prior to making a decision on a development permit application, the Development Authority may require the applicant to provide an opportunity for the general public to view and comment on the proposal. At the discretion of Development Authority, the consultation may consist of a public meeting and/or mail-outs to residents / landowners. The Development Authority will determine all details concerning notification, advertising, and the format for gathering public input; and (c) In addition to public consultation, the Development Authority may refer the application to any agency or stakeholder it determines may be affected by the proposal. (4) A private wind energy conversion system may be considered as a discretionary use in any Land Use District. They will be subject to height restrictions of the district; they cannot exceed one and half times the height restrictions. Page 79 of 175 Page 80 of 175 Page 81 of 175 Page 82 of 175 Page 83 of 175 Mountain View County Page 84 of 175 Wheatland County Page 85 of 175 Page 86 of 175 Page 87 of 175 Red Deer County Page 88 of 175 Page 89 of 175 Page 90 of 175 Page 91 of 175 Page 92 of 175 Page 93 of 175 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Subdivision Extension Request Meeting Date: Tuesday, February 13, 2024 Prepared By: Barb Hazelton, Manager of Planning & Development Presented By: Barb Hazelton, Manager of Planning & Development RECOMMENDED MOTION: That Council move to grant an additional 1-year extension to KNE190128, KNE190129, KNE190130, and KNE190131 until January 30, 2025. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☒ ☐ ☐ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: KNE190128, KNE190129, KNE190130 and KNE190131 are subdivisions relating to the divisions of land in Section 22-027-21-W4 for the Badlands Motorsport Resort. The attached plan notes how the lands are to be reconfigured on titles. Lands noted as 1 + 2 + 4 + 5 are to be consolidated into one parcel for the lower track area. Lands noted as Area A + Area B + 3 are to be consolidated into the upper track. In the MGA, landowners are given a year from the date of approval in which to meet the conditions of approval. If the conditions are met, the Subdivision Approving Authority is required to endorse the subdivision to allow registration at Alberta Land Titles. This application was originally approved on January 30, 2020, and Council granted a 3-year extension to this subdivision on September 22, 2020 due to the sheer size of the project and the fact that it falls within an Area Structure Plan specific to this project. There have been several setbacks in meeting the details of some of the subdivision conditions. Multi- jurisdictional oversite has also contributed to the challenge of moving this project forward. Due to the current economic conditions and the additional complications created by corona virus, the applicant is finding the timeline to raise the security for the road challenging to meet. The applicant is requesting a 1-year extension to provide some additional time to raise these funds. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Section 657(4)(6) of the MGA permits Council to extend the one-year approval period whether or not that period has expired. (It should be noted that these subdivisions expired on January 30, 2023.) There are no limits set in the MGA for either the number of extensions, or the length of time an extension can be granted for. Page 94 of 175 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 Landowners – or their agents – may make requests for an extension of these timeframes to the Council of the approving authority, who have been granted the authority under the MGA to approve these extensions. Kneehill County Council has typically granted a one-year extension. Due to the scale of the project and the multi-jurisdictional approvals required, administration did obtain a legal opinion on whether or not there would be any issues with the municipality granting a multi-year extension. Legal noted that Council does have the authority to grant any and all extensions and did not have an issue with the additional year. The subdivision itself is only creating boundary adjustments to the existing titles. No development permit applications have been received to date. Administration would propose that since these lands fall within an approved Area Structure Plan and an approved Direct Control District, Council could consider a 1- year extension. This will provide additional time for the applicant to navigate through the current economic challenges. It will also trigger a new Development Agreement, as the previous one has expired. It should be noted that the application for the extension was received prior to the expiration of the subdivision, but since January only had one council meeting, it could not be considered until today. FINANCIAL & STAFFING IMPLICATIONS: The extension fee was paid by the applicant. No financial implications to the operating budget have occurred. If the project proceeds, an increase in assessment of the property will incur an increase in taxes which will be included in the overall budget in the future . RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Extension Request Subdivision approval COUNCIL OPTIONS: FOLLOW-UP ACTIONS: APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Kevin Gannon, Director of Community Services Approved- ☒ Page 95 of 175 KNE190128, KNE190129, KNE190130, KNE190131 Badlands Motorsport Resort Page 96 of 175 KNE190128 – 11.09 acres ± from 77.1 acres within the NE-22 (2 from A) KNE190129 – 8.08 acres ± from 158.72 acres within the NW-22 (1 from B) KNE190130 – 70.77 acres ± from 118.27 acres within the SE-22 (5 from quarter) KNE190131 – 36.39 acre ± and a 94.74 acre ± from 153.99 acres within the SW-22 (3 & 4 from quarter) Page 97 of 175 KNE190128, KNE190129, KNE190130, KNE190131 Badlands Motorsport Resort Page 98 of 175 KNE190128, KNE190129, KNE190130, KNE190131 Badlands Motorsport Resort 1 2 543 AB Page 99 of 175 KNE190128, KNE190129, KNE190130, KNE190131 Badlands Motorsport Resort Page 100 of 175 KNE190128, KNE190129, KNE190130, KNE190131 Badlands Motorsport Resort Page 101 of 175 Page 102 of 175 1 6761 Fairmount Drive SE • Calgary, Alberta, Canada T2H 0X6 Ph: 403-452-9670 • E-mail: jameszelazo@badlandsresort.com Via Email December 27, 2023 Ms. Barb Hazelton, Manager of Planning and Development Kneehill County 1600-2nd Street NE Box 400 Three Hills. AB T0M 2A0 Dear Barb: Re: Badlands Recreation Development Corp. – Development Agreement Over the past three years we have been working continuously on methods to obtain sufficient funding to proceed with the project. Because of the poor economic conditions exacerbated by the Covid 19 lock-down, the road construction completion condition date of September 15, 2023, was not met. Despite these delays and challenging market conditions, we are undaunted in our efforts to create the Badlands Motorsports and wish to carry on with the project. Accordingly, we respectfully ask the Council to kindly consider our request for the Development Agreement to be reinstated with amendments. MGB Decision Further to our discussion regarding our differences in interpretation of the MGB decision with respect to the amendment to DC4 Land Use Bylaw 1657. On July 30, 2020, I received the following email from you: I did receive a legal opinion regarding the timing for the endorsement of the subdivision. They would concur that receipt of the security is necessary and would be the trigger for endorsing the subdivision. If we endorse the subdivision without the security, it puts the County out of compliance with the MGB decision as we have no security in place to secure the construction of the road and you have received the subdivision. Page 103 of 175 2 Do you still want us to proceed with your request to extend the date in the development agreement? The MGM decision does not say that security for the road construction to be in place before endorsement of the subdivision. The MGB had no reference to the security In its order to Kneehill County to amend the DC4 Bylaw, so it does not put the County out of compliance with the MGB decision if the subdivision is registered as Zone Direct Control District 4 in Section 22- 27-21 W4M before security for the road construction is in place. The Remedy Ordered: Under Section 690(5)(b) the MGB orders Kneehill Count to amend the DC4 Bylaw to include specific reference to the Watt TIA. Effectively, the only addition to the existing Bylaw of January 14, 2014, is the following: “in accordance with the May 30, 2014, Watt Consulting Group Transportation Impact Assessment, inclusive of signage and advertising.” In accordance the Watt Consulting Group TIA, the completion date of construction of the upgrading of the existing roads will occur prior to the opening of the proposed development and the upgraded access road will be in place by the opening of the proposed development.” (See page 38 of the Watt TIA). Development Agreement Revision Request For the Badlands Motorsport Resort project to go forward it will be necessary to have a Development Agreement that is functionable for both Kneehill County and Badlands Recreation Development Corp. We ask Council to kindly consider our request to revise Clauses 2.3, 3.1 and 3.3 of the Development Agreement to read as follows 2.3 In accordance the Watt Consulting Group Traffic Impact Assessment, the completion date of construction of the upgrading of the existing roads will occur prior to the opening of the proposed development and the upgraded access road will be in place by the opening of the proposed development, subject to the following: (a) weather related delays accepted by the Municipal Engineer. (b) unforeseen economic conditions or disasters. (c) mutual written agreements by parties to this Agreement. (d) written requests by parties to the Agreement, with requests not unreasonable withheld. 3.1 Prior to any Road Construction Work, the Developer shall provide an irrevocable and unconditional letter of credit, certified cheque, or bank draft in a form and with a financial institution acceptable to the Municipality (herein called the “Letter of Credit”). The Letter of Credit shall be in the amount of 100 percent of the Municipal Engineer’s assessment of the cost of the Road and shall act as security for construction of the Road, and act as security for the Developer’s performance of this Agreement and the Subdivision Approval. The Letter of Credit shall be automatically renewable Page 104 of 175 3 pursuant to its terms, and the Municipality may, at its sole discretion, draw upon the Letter of Credit and retain the funds as security for or utilize the funds to pay for the cost of constructing and completing the Road and performing the Developer’s obligations pursuant to this Agreement or the Subdivision Approval. Without restricting the generality of the foregoing, the Municipality shall be entitled to: 3.3 Upon endorsement of the Construction Completion Certificate (s) The Developer may make application to have the security amount reduced by an amount equal to the ratio of the Work completed to the original cost of the Work, expressed as a percentage, provided always however and subject to, an amount to be determined by the absolute discretion of the Chief Administrative Officer of the Municipality, which will be retained as security during any warranty or maintenance period. Without restricting the generality of the foregoing, the Chief Administrative Officer will require that during any warranty or maintenance period sufficient funds are retained to repair and maintain the Work or replace any portion of the Work which the Chief Administrative Officer deems appropriate. Such amount shall not be less than 10% of the Municipal Engineers assessment of the cost of the Road pursuant to Section 3.1 hereof. Subdivision On January 20, 2020, Kneehill County Municipal Planning Commission gave approval for the subdivision of the lands in Section 22-27-21 W4M zoned as Direct Control District 4. On September 22, 2020, Council approved the subdivision extension to January 30, 2024. With this letter, Badlands Recreation Development Corp. wishes Council to kindly consider our request to extend our subdivision applications for one year to January 30, 2025. Please find our Extension Application form attached. We understand the extension fee of $250.00 can be paid by credit card. Please contact the writer for the details. Thank you for your attention to this matter. Please contact the writer if you have any questions or require further information. Yours truly, James Zelazo, CA, CPA CFO & Development Manager Badlands Recreation Development Corp. 6761 Fairmount Dr. SE, Calgary, Alberta, Canada T2H 0X6 Office: 403-452-9670 Website: www.badlandsmotorsportsresort.com Page 105 of 175 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Policy 1-32-1 Haying on County Road Allowances Meeting Date: Tuesday, February 13, 2024 Prepared By: Fallon Sherlock – Acting Manager of Parks & Agriculture Services Presented By: Fallon Sherlock – Acting Manager of Parks & Agriculture Services RECOMMENDED MOTION: That Council approve Policy 1-32-1 ASB Administrative- Haying on County Road Allowances, as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☒ ☐ ☐ ☐ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- None Council Bylaw/Policy (cite)- policy 1-32-1 ASB Administrative- Haying County Road Allowances BACKGROUND/PROPOSAL: Within the 2024 budget Council approved an increase to the roadside mowing program to support increasing the frequency of mowing to twice per year on all maintained County road allowances. This change impacts county Policy 1-32-1 ASB Administrative- Haying County Road Allowances and therefore an amended policy was brought forward and approved for recommendation to Council by the Agriculture Service Board on January 10, 2024. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Changes to the policy include:  Under Procedure 4 change the roadside mowing start from August 15 to June 1  Removal of “To ensure mowing can be completed within this timeline all haying and bale salvage operations must be completed prior to this.”  Under Procedure 5 change “before August 15 as well” to “within 3 days of baling  Under Procedure 6 add “debris, dust, or” and remove “herbicide or” Administration also plans to complete an informational campaign to notify ratepayers of the changes to the policy. FINANCIAL & STAFFING IMPLICATIONS: There are no financial or staffing implications to these changes. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: Page 106 of 175 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 ATTACHMENTS: Draft Updated Policy 1-32-1 ASB Administrative- Haying County Road Allowances COUNCIL OPTIONS: 1. That Council approve the recommended updated policy 1-32-1 ASB Administrative- Haying on County Road Allowances 2. That Council approve with amendments the updated policy 1-32-1 ASB Administrative- Haying on County Road Allowances 3. That Council receive as information FOLLOW-UP ACTIONS: Approved Policy is signed and posted. Administration implements an informational campaign on the changes. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Kevin Gannon, Director of Community Services Approved- ☒ Page 107 of 175 POLICY Section Policy No. Page ASB 1-32-1 1 of 2 Policy Title Date: Motion No. ASB Administrative – Haying County Road Allowances1-32-1 ASB Administrative - Haying County Road Allowances 2024.docx January 10, 2024 [Category] Purpose: To establish a policy that will allow the salvage of hay/grass on municipal road rights-of-way by agricultural producers within Kneehill County. Policy Guidelines: Council recognizes the value of hay/grass growing on municipal road rights-of- way, and where possible will co- operate with local farmers and ranchers in order to allow them to salvage hay and grass for their own use. Policy Procedure: 1. Where favorable conditions exist, hay/grass may be salvaged (cut and baled) on municipal road rights- of-ways prior to July 15th in any year by the adjacent landowner, lessee or their designate. 2. Where favorable conditions exist after July 15th in any year, any person may salvage hay without the permission of the adjacent landowner or lessee provided the adjacent landowner or lessee has not commenced salvage operations. 3. Council reserves the right to carry out any operations on municipal road rights-of-way prior to July 15th for any reason, or as required for road improvements, the control of invasive weeds, safety, and aesthetic reasons. 4. Where favorable conditions exist roadside mowing on county road allowances will commence on or before August 15thJune 1st and will end each year on October 31st. To ensure mowing can be completed within this time line all haying and bale salvage operations must be completed prior to this. 5. Where favorable conditions exist, bales are to be removed as soon as possible and within three days of balingbefore August 15th as well. If it is necessary for the County to remove the bales for any reason the costs will be charged to the landowner or individual involved. 6. All hay collected from County lands is used at the producers own risk. The County will not be held responsible for any adverse effects due to debris, dust, or residual herbicide or chemical that may be still active and carried in the hayed vegetation. This policy replaces Policy 1-25 Ken King, Reeve Mike Haugen, CAO Page 108 of 175 POLICY Section Policy No. Page ASB 1-32-1 2 of 2 Policy Title Date: Motion No. ASB Administrative – Haying County Road Allowances1-32-1 ASB Administrative - Haying County Road Allowances 2024.docx January 10, 2024 [Category] Approved: January 10, 2024 [Category] Review Date: Date four years from last approval date Page 109 of 175 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Council Speaker Requests Meeting Date: Tuesday, February 13, 2024 Prepared By: Mike Haugen, CAO Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council direct Administration to request Council presentations from the NRCB and AUC regarding processes, setbacks, and other information relevant to municipalities. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☒ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: It has come to the County’s attention that agencies such as the NRCB and AUC have attended the Council Meetings of other rural municipalities and that this has been found beneficial to understanding those agencies. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Should Council wish, Administration can request that the NRCB and AUC attend a future Council meeting. In addition to providing information, Council would also have opportunity to ask questions. This information may be beneficial during development of the Municipal Development Plan a nd a future review of the Land Use Bylaw. FINANCIAL & STAFFING IMPLICATIONS: N/A RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: N/A Page 110 of 175 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 COUNCIL OPTIONS: 1. Council may direct Administration to request the presentations. 2. Council may opt to not request one or both of the presentations. FOLLOW-UP ACTIONS: Administration will contact the chosen agencies to request a presentation. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 111 of 175 REQUEST FOR DECISION Page 1 of 3 Version: 2022-02 Subject: Wimborne Community Centre Application for Rural Community Hall Capital Grant Meeting Date: Tuesday, February 13, 2024 Prepared By: Carolyn Van der Kuil, Legislative Services Presented By: Carolyn Van der Kuil, Legislative Services RECOMMENDED MOTION: 1. That Council approve Rural Hall Capital Grant Funding in the amount of $15,000.00 to the Wimborne Community Centre Society to assist them in their modernization project. 2. That a photo opportunity be organized with the Wimborne Community Centre Society regarding the project. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☒ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- Policy # 15-4 Rural Community Hall Capital Grant BACKGROUND/PROPOSAL: Kneehill County Council established the Rural Hall Capital Grant Policy for the purposes of assisting the renewal of community infrastructure like Rural Halls. Council is dedicated to offering financial support for the advancement and improvement of community halls within these areas. Administration received an application from the Wimborne Community Centre Society requesting $15,000.00 from the County to assist in their modernization project that will increase functional space in the Wimborne Community Centre. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Application Review The application request is over $5,000 and is scheduled to be presented to Council at today’s meeting at 9:00 a.m. Eligibility Yes No √ Does the project offer clear benefits to the local community, enhancing its social, cultural, recreation, or education aspects? √ Is it a Capital Project? √ Do they have 25% of the total project cost? √ Have they received funding from the Rural Hall Capital Grant Program in the prior year of over $1,000? Page 112 of 175 REQUEST FOR DECISION Page 2 of 3 Version: 2022-02 √ Will the project be done within one year? √ Is the applicant at a Level A funding level? (Applicants that are at a Level A funding level will receive higher priority for funding.) Project Request Kneehill County Contribution $15,000.00 Rural Hall Contribution (minimum 25%) $10,000 in cash and $25,000 in labour= $35,000.00 Total Project Funding $50,000.00 Recognition: When creating the policy, Council expressed a desire for increased recognition for the County when providing grant funding and determined that the form of recognition will be made during grant approval. Recognition Examples provided in the policy: Recommended Recognition Recognition Examples Public Acknowledgement This could be in the form of a social media post or a press release √ Photo Opportunity To capture a photo opportunity, it could be considered to coordinate it during a regular Council Meeting. Following the meeting, the photo could be shared on Kneehill County's social media accounts or included in a press release. Displaying a Sign at the Project Site (this is done at the applicants cost) A Customized Recognition FINANCIAL & STAFFING IMPLICATIONS: Budget Overview: Allocation and Remaining Funds In 2024 Council has budgeted $20,000 for this program . To date, no other projects have been approved under this program. 2024 Budget Allocated in 2024 Remaining Balance $20,000.00 $0.00 (this is our first application) $20,000.00 RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Policy #15-4, Rural Community Hall Capital Grant Application Supporting Documents COUNCIL OPTIONS: Page 113 of 175 REQUEST FOR DECISION Page 3 of 3 Version: 2022-02 1. Approve funding in the amount requested. 2. Approve funding in an amended amount. 3. Request further documentation. FOLLOW-UP ACTIONS: Administration will contact the applicant and let them know of Council’s decision. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 114 of 175 Page 115 of 175 Page 116 of 175 Page 117 of 175 Page 118 of 175 Page 119 of 175 Page 120 of 175 Page 121 of 175 Page 122 of 175 Page 123 of 175 Page 124 of 175 Page 125 of 175 Page 126 of 175 Page 127 of 175 Page 128 of 175 Page 129 of 175 REQUEST FOR DECISION Page 1 of 3 Version: 2022-02 Subject: Request to Amend Land Use Bylaw 1808 – Bylaw 1894 2nd Reading Meeting Date: Tuesday, February 13, 2024 Prepared By: Deanna Keiver, Planning & Development Officer Presented By: Deanna Keiver, Planning & Development Officer RECOMMENDED MOTION: 1. That Council move second reading of proposed Bylaw 1894 for the purpose of amending Land Use Bylaw 1808 by redesignating a portion of SE 24-28-24 W4 and NE 13-28-24 W4 from Agriculture District to Light Industrial District. 2. That Council consider additional readings for proposed Bylaw 1894. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☒ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- Municipal Government Act, Alberta Utilities Commission, Alberta Environment & Protected Areas Council Bylaw/Policy (cite)- Land Use Bylaw 1808 and Municipal Development Plan 1829 BACKGROUND/PROPOSAL: Britestone Hutterian Brethren Church are the current landowners of a Ptn. SE 24-28-24 W4 and NE 13- 28-24 W4 and they have granted SABR Energy Consulting Inc. the authority (Agent) to apply on behalf of Athill Tech Solution Ltd. to construct and operate a 9.97-megawatt natural gas-fired power plant for bitcoin mining/data center operation. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The proposed site is located approximately 6 miles southwest of the Village of Carbon. The site is accessed via Highway 21. The applicants will be placing 7 natural gas generators which will connect to 20 data centre containers. An office trailer will also be placed on site. This lease will be directly west of the existing Ember lease. The Ptn. of NE 13-28-24 W4 is for access only. The entire workspace is within the SE 24-28-24 W4. Ember Resources has approved the connection of the data centre to their natural gas facility. Below are the uses which can be introduced on the lands that have been redesignated to the Light Industrial District. Page 130 of 175 REQUEST FOR DECISION Page 2 of 3 Version: 2022-02 FINANCIAL & STAFFING IMPLICATIONS: There are no financial implications to the operating budget. If successful in their development, additional tax revenue will become part of our overall assessment. There are no staffing implications to the recommended motion. RECOMMENDED ENGAGEMENT: Consultative Decision (Consulting the Public- Two Way Communication) Tools: Public Notification Other: ATTACHMENTS: Bylaw 1894 Light Industrial District Letter of Intent COUNCIL OPTIONS: 1. That Council move second reading of proposed Bylaw 1894 for the purpose of amending Land Use Bylaw 1808 by redesignating a portion of SE 24-28-24 W4 and NE 13-28-24 W4 from Agriculture District to Light Industrial District. 2. That Council consider additional readings for proposed Bylaw 1894. 3. That Council defer additional readings to an alternate date and time. 4. Council request more information prior to proceeding with additional readings. FOLLOW-UP ACTIONS: Administration will ensure that the required follow-up action as per Council’s decision is communicated to the applicant. Page 131 of 175 REQUEST FOR DECISION Page 3 of 3 Version: 2022-02 APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Kevin Gannon, Director of Community Services Approved- ☒ Page 132 of 175 BYLAW NO. 1894 REDESIGNATION FROM AGRICULTURE DISTRICT TO LIGHT INDUSTRIAL DISTRICT BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AMEND LAND USE BYLAW NO. 1808 WHEREAS, pursuant to the Municipal Government Act, Chapter M-26, Revised Statutes of Alberta 2000, as amended, a Municipal Council has authority to govern and to pass bylaws respecting the municipality; and WHEREAS, it is deemed necessary and expedient to amend Bylaw No. 1808 in the manner hereinafter. NOW THEREFORE, the Council of Kneehill County, in the Province of Alberta, duly assembled, and under the powers conferred upon it by the Municipal Government Act, RSA 2000, Chapter M-26, and amendment thereto, enacts as follows: 1. THAT in PART XIV- LAND USE MAPS, the relevant 2.23 acres of SE 24-28-24 W4 and 0.29 acres of NE 13-28-24 W4 shown on the sketch below are to be redesignated from A – Agriculture District to LI- Light Industrial District. 2. EFFECTIVE DATE (1) This bylaw comes into effect upon third reading. Page 133 of 175 Bylaw No. 1894, Agriculture District to Light Industrial District Bylaw Page 2 of 2 READ a first time on this 9h day of January, 2024. Public Hearing Date on this 13th day of February, 2024. READ a second time on this _____ day of _______________, 2024. READ a third time and final time of this ______ day of _________________, 2024. Reeve Ken King Date Bylaw Signed Chief Administrative Officer Mike Haugen Page 134 of 175 Land Use Bylaw 1808 118 102. LI – Light Industrial District Purpose To provide for a wide range of low intensive industrial and commercial land uses in the rural areas, which are easily accessible. Permitted Uses (a) Accessory Building (b) Automotive and Recreational Vehicle Sales and Rentals (c) Cannabis, Micro-Cultivation (d) Cannabis, Micro-Processing (e) Cannabis, Nursery License (f) Cannabis, Sale License (Medical) (g) Farm and Industrial Equipment and Machinery Sales and Service (h) Industrial Manufacturing/Processing (i) Industrial Storage & Warehousing (j) Motor Vehicle Servicing, Repair & Storage – Service Station (k) Office (l) Public Utility Building (m) Security Suite (n) Solar, Private – Ground Mounted (o) Veterinary Clinic Discretionary Uses (a) Abattoir (b) Accessory Use(s) (c) Agricultural Processing (d) Agricultural Support Services (e) Auction Mart (f) Auction Mart, Livestock (g) Bulk Fuel Depot (h) Cannabis, Sale License (Non-Medical) (i) Cannabis, Standard Cultivation (j) Cannabis, Standard Processing (k) Car/Truck Wash (l) Commercial Storage (m) Data Centre (n) Drive-through Business (o) Eating and Drinking Establishment (p) Equipment Rentals (q) Gas Bar (r) Gas & Oilfield Services Business, Minor (s) Hazardous/Noxious Uses (t) Housing, Employee (u) Meat Market/Butcher (v) Outdoor Storage Facility (w) Portable Storage Container (x) Public or Quasi-public Use (y) Restaurant (z) Recycling Collection Point (aa) Recycling Depot (bb) Sign (cc) Truck Stop (dd) Veterinary Hospital (ee) Warehousing (ff) Wind Energy Conservation System, Private (gg) Wrecking Yard (1) Subdivision Regulations (a) Minimum Lot Area: 1 acre (0.4 ha) (b) Minimum Lot Area Width 30.5 m (98.4 ft.) LI L I G H T I N D U S T R I A L D I S T R I C T Page 135 of 175 Land Use Bylaw 1808 119 (2) Development Regulations (a) Minimum Gross Floor Area for Housing, Employee: 74 m² (800 ft.²) (b) Minimum Gross Floor Area for Other uses: at the discretion of the Development Authority (c) Maximum Lot Coverage: Sixty Percent (60%) (d) Maximum Height of any Principal or Accessory Structure 12.0 m (39.4 ft.) (3) Siting Regulations (a) Minimum Yard, Front Setback from the rights-of-way of a primary highway or as required by Alberta Transportation: 41.1 m (135 ft.) (b) Minimum Yard, Front Setback from the rights-of-way of a Road other that a primary Highway: 30.5 m (100 ft.) (c) Minimum Side Yard Setback: 7.6 m (25 ft.) (d) Minimum Yard, Rear Setback: 7.6 m (25 ft.) (4) Landscaping Requirements (a) Notwithstanding requirements listed in Part IX, Landscaping, Fencing and Screening, a minimum 3.0 m (10 ft.) wide landscaped buffer shall be provided along the rear and side parcel boundaries adjacent any residential land use. Landscaping shall be provided to the satisfaction of the Development Authority, and may include construction of a 1.8 m (6 ft.) solid fence or wall and the planting of trees and may include the planting of shrubs and/or other vegetation and the construction of a landscaped berm. (b) Notwithstanding (a) above, at the discretion of the Development Authority, screening may be provided along the rear and side parcel boundaries adjacent to non-industrial use land uses and may include the construction of a 1.8 m (6 ft.) tall solid screened fence and the planting of trees, shrubs and other vegetation. (c) Landscaping requirements within the front yard shall be at the discretion of the Development Authority. (d) Landscaping must not impede the sight triangle of intersections of roads and approaches as per Section 36. (5) Special Requirements for Rural Industrial Development (a) Industrial uses and rural industrial parks shall be located within a reasonable distance of: i. a primary highway to which the planned use or park has access; or ii. a railway to which the park has access, or both. (b) Rural industrial parks (3 or more lots) must be contained within an approved Area Structure Plan. Page 136 of 175 Land Use Bylaw 1808 120 (c) Industrial uses and rural industrial parks shall be located and designed so as not to create conflicts with adjacent or surrounding land uses through unsightly appearance, emission of noise or pollutants, creation of dust or similar disturbances. (d) Industrial uses and rural industrial parks shall not locate on lands having a potential for flooding, erosion, subsidence, steep slopes or otherwise containing adverse physical features. (e) Industrial uses and rural industrial parks shall have adequate sewage disposal systems and available water supplies as required by appropriate authorities. (6) In considering subdivision or development permit applications for industrial uses adjacent to existing residential developments, the Development Authority may impose conditions addressing: (a) The provision of proper services and access to the site; (b) Aesthetics; (c) The control of signage; (d) The control of noise; (e) A development agreement, with the need to provide security; and (f) Any other issue deemed necessary by the Development Authority. (7) In addition to the regulations listed above, other regulations may apply. These include Part VII – General Land Use Regulations, Part VIII – Specific Land Use Regulations, Part IX – Landscaping, Fencing and Screening, Part X – Parking and Loading Regulations, and Part XI – Sign Regulations.   Page 137 of 175 Page 138 of 175 Page 139 of 175 REQUEST FOR DECISION Page 1 of 1 Version: 2022-02 Subject: Council & Committee Report Meeting Date: Tuesday, February 13, 2024 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council accepts for information the Council & Committee Report, as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: The purpose of the Council and Committee Reports is to provide each member with the opportunity to bring forward any matter of general interest to Council or the County. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Council reports will be included on the agenda when requested by Council and reports may be either in writing, verbal, or a combination of both. FINANCIAL & STAFFING IMPLICATIONS: The recommended motion does not have any financial implication. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Council & Committee Reports COUNCIL OPTIONS: 1. That Council accepts the Council and Committee report. FOLLOW-UP ACTIONS: N/A APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 140 of 175 1 DRUMHELLER & DISTRICT SOLID WASTE MANAGEMENT ASSOCIATION BUDGET MEETING MINUTES December 14, 2023, AT 1:30 PM TOWN OF DRUMHELLER COUNCIL CHAMBERS IN PERSON AND VIA TEAMS VIDEOCONFERENCE PRESENT: Mrs. Sonya Adams Landfill Manager, DDSWMA Mr. Pat Kolafa, Chair Town of Drumheller Mr. Darryl Drohomerski, Secretary-Treasurer Town of Drumheller Ms. Debbie Penner, Vice Chair Kneehill County Mr. Mark Landry Starland County Mr. Reg Wiebe Village of Linden Mr. Travis Cormier Village of Carbon Mr. Larry Casey Village of Standard Ms. Lorraine MacArthur Village of Morrin Mr. Tim Frank Village of Hussar Mr. Jason Bates Village of Acme Mr. Bill Goodfellow Village of Rockyford Mr. Chris Reeds Town of Trochu Mr. Scott Klassen Wheatland County – via TEAMS Mrs. Jessica Schatz, Recording Secretary Town of Drumheller AB SENT: Ms. Leslie Landon Village of Munson Mr. Jim Adams Village of Delia Mr. Trevor Snyder Village of Beiseker ________________________________________________________________________________ 1.0 CALL TO ORDER P. Kolafa called the meeting to order at 1:33 pm. 2.0 ADDITIONS / CHANGES TO THE AGENDA There were no additions to the agenda. 3.0 ADOPTION OF AGENDA Motion: L. Casey moved that the Board adopt the Agenda for the Dec 14, 2023, DDSWMA Budget Meeting as presented. Seconded by B. Goodfellow. Carried. 4.0 2024 OPERATING BUDGET S. Adams presented two options for the 2024 operational budget to the board. Option 1 includes the full amount for the Drumheller Regional Landfill’s Approval Renewal of $80,000.00 funded through requisitions. Option 2 includes the amount for the Drumheller Regional Landfill’s Approval Renewal of $80,000.00 funded over two years, through requisitions. Major budget changes/differences in the 2024 proposed budget include: - Removal of interest earned from revenue as this money goes into reserves. - Some administration/scale costs will move under landfill/recycling. This year the recycling budget will be higher due to this transfer. - The budget has a new “safety” line item. This will help to enhance a culture of safety and allow this budget line to be tracked. - There is now an in/out to track deposits at the Town of Drumheller sewage lagoon. - Requisition transportation fees are now under recycling instead of solid waste. Page 141 of 175 2 Motion: D. Drohomerski moved that the Board approve the 2024 DDSWMA Operating budget – Option 2 as presented. Seconded by L. MacArthur. Carried. 5.0 FEE SCHEDULE S. Adams said that no changes have been made to the fee schedule for 2024 because we know that going forward the DDSWMA will be presented with reports that will include options to change fees. The only fee S. Adams would consider changing is hydrovac material. Currently hydrovac material is charged by axel rather than material volume. Reviewing other communities and competitors, $40.00 per metric tonne for regional (increased fee for non-regional) is around the norm. The landfill scales can handle the size and weight of the hydrovac trucks should this change be initiated. M. Landry joined the meeting at 1:55pm. There was further discussion on charging for hydrovac material by axel or by weight. The group discussed the agreement that the DDSWMA has with the Town of Drumheller is expiring and will need to be discussed in the future. The details of this agreement have been provided to the board by S. Adams. Motion: L. MacArthur moved that the board approve the 2024 DDSWMA Fee Schedule as presented. Seconded by L. Casey. Carried. 6.0 2024 MEMBER REQUISITIONS Motion: B. Goodfellow moved that the board approve the 2024 DDSWMA Capital Member Requisitions Option 2 as presented, with the 2025 and 2026 plans as presented. Seconded by M. Landry. Carried. 7.0 ADJOURNMENT Motion: L. Casey moved to adjourn the meeting at 2:09 pm. Seconded by D. Drohomerski. Carried. ___________________________ ____________________________________ Signature of DDSWMA Chair Signature of DDSWMA Secretary-Treasurer Page 142 of 175 1 DRUMHELLER & DISTRICT SOLID WASTE MANAGEMENT ASSOCIATION REGULAR MEETING MINUTES December 14, 2023, AT 1:30 PM TOWN OF DRUMHELLER COUNCIL CHAMBERS IN PERSON AND VIA TEAMS VIDEOCONFERENCE PRESENT: Mrs. Sonya Adams Landfill Manager, DDSWMA Mr. Pat Kolafa, Chair Town of Drumheller Mr. Darryl Drohomerski, Secretary-Treasurer Town of Drumheller Ms. Debbie Penner, Vice Chair Kneehill County Mr. Mark Landry Starland County Mr. Reg Wiebe Village of Linden Mr. Travis Cormier Village of Carbon Mr. Larry Casey Village of Standard Ms. Lorraine MacArthur Village of Morrin Mr. Tim Frank Village of Hussar Mr. Jason Bates Village of Acme Mr. Bill Goodfellow Village of Rockyford Mr. Chris Reeds Town of Trochu Mr. Scott Klassen Wheatland County – via TEAMS Mrs. Jessica Schatz, Recording Secretary Town of Drumheller AB SENT: Ms. Leslie Landon Village of Munson Mr. Jim Adams Village of Delia Mr. Trevor Snyder Village of Beiseker ________________________________________________________________________________ 1.0 CALL TO ORDER P. Kolafa called the meeting to order at 2:14 pm. 2.0 ADDITIONS / CHANGES TO THE AGENDA There was an addition to the agenda – item 4.2, adoption of the DDSWMA Organizational Meeting Minutes of November 16, 2023. 3.0 ADOPTION OF AGENDA Motion: T. Frank moved that the Board adopt the Agenda for the Dec 14, 2023, DDSWMA Regular Board Meeting as amended. Seconded by J. Bates. Carried. 4.0 MEETING MINUTES 4.1 DDSWMA Regular Meeting Minutes of November 16, 2023 S. Adams provided DDSWMA Regular Meeting Minutes of November 16, 2023, for approval. Motion: L. Casey moved that the Board approve the DDSWMA Regular Meeting Minutes of November 16, 2023, as presented. Seconded by L. MacArthur. Carried. 4.2 DDSWMA Organizational Meeting Minutes of November 16, 2023 S. Adams provided DDSWMA Organizational Meeting Minutes of November 16, 2023, for approval. Motion: M. Landry moved that the Board approve the DDSWMA Organizational Meeting Minutes of November 16, 2023, as presented. Seconded by C. Reeds. Carried. 5.0 DECISION ITEMS 5.1 Adjusted Holiday Hours S. Adams provided a proposal to alter the 2023 Holiday hours for the Drumheller Regional Landfill and Page 143 of 175 2 provided details to the board. The Town will be collecting residential waste on Saturdays instead of Mondays during the holidays (Dec 25th and Jan 1st). GFL will service transfer sites on Saturdays instead of Mondays as well. S. Adams said that the landfill can not be closed more than two days in a row as part of the DDSWMA HR Policy and because the landfill is an essential service - if the landfill is closed December 24th and December 25th, it will need to be open December 26th at reduced hours. The group discussed reviewing the HR policy. Action Item: Review of the DDSWMA HR policy regarding being the Drumheller Regional Landfill being closed no more than two days in a row. Motion: D. Penner moved that the board approve the adjusted holiday hours for the Drumheller District Regional Landfill for 2023 only, as presented. Seconded by T. Frank. Carried. 5.2 Metal Recycling Agreement S. Adams advised that there is not currently an agreement in place at the landfill for removal of scrap metal/metal recycling. K&K is a vendor that has been worked with previously and is now running under the Chicago rates which are competitive. They are also able to take larger capacity of materials. Right now, chain link fence is put into the landfill as no other vendors will take it, but K&K agreed that they will take this metal and the landfill would receive a price for it. This proposed agreement would be for 3 years (there is an exit clause in the agreement) with option for two (2) one-year extensions. S. Adams stated she has no issues with the agreement. The group discussed the advantages of the agreement including guaranteed price at fair market value, additional services such as chain link fence recycling, and savings on staffing time and resources. Motion: L. MacArthur moved to approve entering the agreement with K&K Metal recycling for the removal of scrap metal as presented. Seconded by T. Cormier. Carried. B. Goodfellow commented that some partners do not bring their cardboard, metal etc. to Drumheller. When policies are reviewed, the details and benefits of the DDSWMA organization should be as well. S. Adams commented that most metal received at the landfill is from around Drumheller, and they pay per tonne to drop metal off. This goes into the revenue pot. There was further discussion about metal recycling, and the possibility of additional metal transfer stations to be utilized by DDSWMA partners that are in more convenient locations for them to access. 6.0 DISCUSSION/INFORMATIONAL ITEMS 6.1 YTD December 6_2023 Financials – Operational There was no discussion on the financials. S. Adams stated that financials up to December 2023 have been provided to the board and things are tracking nicely. This time as we approach year-end budget Year-to-Date on each line item has been provided. Motion: D. Drohomerski moved to accept the Year-to-Date financials as information. Seconded by L. Casey. Carried. 7.0 COMMITTEE REPORTS There were no committee reports to discuss. 8.0 LANDFILL MANAGERS REPORT S. Adams reported that the month has been busy with organization meetings. An Alberta plastics recycling group meeting was attended online (Ag plastics currently coming to the landfill will be phased out in 2025.) S. Adams has joined the financial committee and board development committee of SWANA. Page 144 of 175 3 There will be a meeting held with Wheatland County and Haul All regarding repair requirements for transtors. There was a transtor report done on five sites in 2023 and quite a few were marked as “should be decommissioned immediately”. Wheatland has offered to provide engineering assistance to confirm Haul All’s assessment. The condition of the transtor bins was discussed in more detail, and how to plan for the future. T. Frank mentioned that the transtors are robust and should last a long time. S. Adams has sent an email reminder about EPR registration. There have been formal forms sent in for four DDSWMA communities so far, and we are expecting to receive more. Standard and Rockford mentioned that they will be providing their applications to S. Adams to submit on their behalf. To create more autonomy, part time financial assistance may be explored once the annual audit is completed. Completion of the audit could reveal that there is budget available for this. There have been sewer issues at the landfill. It has been discovered that out a few long-standing preventative maintenance tasks have not been completed. There have been sewer backups in the scale house. Landfill staff have been working with a plumber to resolve this issue. Motion: S. Klassen moved to accept the Landfill Managers report as information. Seconded by L. Casey. Carried. 9.0 DDSWMA ROUNDTABLE DISCUSSION There were no roundtable items discussed. 10.0 DATE FOR NEXT MEETING 10.2 Executive Meeting January 19, 2023 @ 0900 hr Town of Drumheller, Collaboration Room 10.3 Regular Board Meeting February 15, 2023 @ 1330 hr Town of Drumheller, Council Chambers 10.0 ADJOURNMENT Motion: D. Drohomerski moved to adjourn the meeting at 3:01 pm. Seconded by B. Goodfellow. Carried. ___________________________ ____________________________________ Signature of DDSWMA Chair Signature of DDSWMA Secretary-Treasurer Page 145 of 175 Kneehill Regional Family and Community Support Services November 21, 2023 Organizational Meeting Minutes 1 An Organizational Meeting of the Kneehill Regional Family and Community Support Services (FCSS) board was held at the Kneehill Regional FCSS Office in Three Hills, Alberta, on November 21, 2023 commencing at 6:53 p.m. PRESENT: Sonia Ens Village of Linden Councilor Representative Kenneth King Kneehill County Councilor Representative Trina Anderson Village of Carbon Councilor Representative Marilyn Sept Town of Three Hills Councilor Representative Jaime Martel Town of Trochu Councilor Representative Rhonda Laking Village of Acme Councilor Alternate Representative Shelley Jackson-Berry Kneehill Regional FCSS Director Angie Stewart Recording Secretary CALL TO ORDER Mrs. Jackson-Berry called the meeting to order at 6:53 p.m. INTRODUCTIONS 1.0 Introductions of Kneehill Regional FCSS Board Members CHAIR 2.0 Nomination of Chairperson NOMINATION Mrs. Jackson-Berry called for nominations for the position of Chairperson for the ensuing year. Mrs. Ens nominated Mr. King, who accepted the nomination. Mrs. Jackson-Berry called twice more for further nominations. 31/23 Mrs. Martel moved nominations cease. CARRIED Mr. King was declared Chairperson by acclamation. Mr. King assumed the position of Chairperson. VICE CHAIR 3.0 Nomination of Vice Chairperson NOMINATION Mr. King called for nominations for the position of Vice Chairperson for the ensuing year. Mrs. Sept nominated Mrs. Ens as Vice Chairperson, who accepted the nomination. Mr. King called twice more for further nominations. 32/23 Mrs. Anderson moved nominations cease. CARRIED Mrs. Ens was declared Vice Chairperson by acclamation. Page 146 of 175 Kneehill Regional Family and Community Support Services November 21, 2023 Organizational Meeting Minutes 2 MEETING DATES 4.0 Meeting Dates and Times AND TIMES It was established that meetings would be held at the Kneehill Regional FCSS office at 7:00 p.m. on the second Tuesday bimonthly. The scheduled dates for 2024: January 9, March 12, May 14 July 9, September 10, and November 12. ADJOURNMENT 5.0 Adjournment The meeting was adjourned at 6:59 p.m. Kenneth King, Chairperson Angie Stewart, Recording Secretary Page 147 of 175 Kneehill Regional Family and Community Support Services November 21, 2023 Meeting Minutes 1 A Regular Meeting of the Kneehill Regional Family and Community Support Services (FCSS) board was held at the Kneehill Regional FCSS Office in Three Hills, Alberta on November 21, 2023 commencing at 7:00 p.m. PRESENT: Kenneth King Kneehill County Councilor Representative and Chairperson Sonia Ens Village of Linden Councilor Representative and Vice Chairperson Jaime Martel Town of Trochu Councilor Representative Rhonda Laking Village of Acme Councilor Alternate Representative Marilyn Sept Town of Three Hills Councilor Representative Trina Anderson Village of Carbon Councilor Representative Shelley Jackson Berry Kneehill Regional FCSS Director and Angie Stewart Recording Secretary Board Package (attached and forming part of the minutes) BOARD PACKAGE The following documentation has been distributed to the Board: •Agenda •September 12, 2023 regular meeting minutes •Director’s Report •2023 Community Discovery Nights Final Report •Staff Strategic Planning notes •2023 Kneehill Tools for School Final Report •Seniors Outreach Quarterly •KRFCSS YTD financials •FWW YTD financials •2024 Kneehill Regional FCSS Funding Requests •2023 Budget funding increase •2024 FCSSAA Resolution •Volunteer Week Enhancement grant 2024 •Policy C-11 update. CALL TO ORDER Mr. King called the meeting to order at 7:00 p.m. AGENDA 1.0 Adoption of Agenda 33/23 Mrs. Sept moved approval of the agenda as presented. CARRIED MINUTES 2.0 Approval of Minutes 34/23 Mrs. Laking moved approval of the September 12, 2023 regular meeting minutes. CARRIED Page 148 of 175 Kneehill Regional Family and Community Support Services November 21, 2023 Meeting Minutes 2 BUSINESS 3.0 Business Pending from the Minutes ARISING Golden Hills School Division has agreed to increase funding to the Family Wellness Program by an additional $12,000.00 and has requested more information about the Kneehill Community Coach position. DIRECTOR’S 4.1 Director’s Report REPORT FCSS • Written report attached. FAMILY WELLNESS WORKER (FWW) • Written report attached. SENIORS OUTREACH • Written report attached. 35/23 Mrs. Martel moved to receive the Director’s report. CARRIED FIN REPORTS 5.0 Financial Reports 36/23 Mrs. Ens moved acceptance of the Year-to-Date financial reports. CARRIED 2024 FCSS 6.0 Grants FUNDING 6.1 External 2024 Grants 1. Senior’s Outreach 37/23 Mrs. Sept moved approval of Kneehill Regional FCSS funding to Seniors Outreach for 2024 in the amount of $80,000.00 as per the director’s recommendation. CARRIED 2. Kneehill Family Wellness Workers 38/23 Mrs. Laking moved approval of Kneehill Regional FCSS funding to the Family Wellness Worker Program for 2024 in the amount of $124,880.00. CARRIED 3. Kneehill Family and Marriage Counselling 39/23 Mrs. Ens moved approval of Kneehill Regional FCSS funding to the Kneehill Family and Marriage Counselling for 2024 in the amount of $40,600.00 as per the director’s recommendation. CARRIED NEW BUSINESS 7.0 New Business 7.1 2023 Funding Increase and Budget 40/23 Mrs. Laking moved that the Kneehill Regional FCSS board increase the 2023 budget line item 51-010-00-22200 FCSS Public Education by $5000.00 for a total of $14,000.00. CARRIED 41/23 Mrs. Sept moved that the Kneehill Regional FCSS board increase the 2023 budget line item 51-010-00-22210 FCSS Advertising by $2250.00 for a total of $4,500.00. CARRIED 7.2 FCSSAA Resolution Board members discussed the resolution to be voted on November 24th at the FCSSAA AGM. Page 149 of 175 Kneehill Regional Family and Community Support Services November 21, 2023 Meeting Minutes 3 7.3 Volunteer Enhancement Grant 2024 42/23 Mrs. Ens moved that Kneehill Regional FCSS apply for the 2024 Volunteer Week Enhancement Fund Grant on behalf of Acme, Carbon, Linden, Three Hills, Trochu and Kneehill County. CARRIED 43/23 Mrs. Martel moved to update Policy C-11: Expense Reimbursement travel allowance to $.55/km as of January 1, 2024. CARRIED NEXT MEETING 8.0 Next Meeting The next regular meeting has been scheduled for Tuesday, January 9, 2024, at the Kneehill Regional FCSS office in Three Hills, Alberta, commencing at 7:00 p.m. ADJOURNMENT 9.0 Adjournment The meeting adjourned at 7:54 p.m. Kenneth King, Chairperson Angie Stewart, Recording Secretary Page 150 of 175 Kneehill Regional Family and Community Support Services January 9, 2024 Meeting Minutes 1 A Regular Meeting of the Kneehill Regional Family and Community Support Services (FCSS) board was held at the Kneehill Regional FCSS Office in Three Hills, Alberta on January 9, 2024, commencing at 6:56 p.m. PRESENT: Kenneth King Kneehill County Councilor Representative and Chairperson Sonia Ens Village of Linden Councilor Representative and Vice Chairperson Jaime Martel Town of Trochu Councilor Representative Jason Bates Village of Acme Councilor Representative Marilyn Sept Town of Three Hills Councilor Representative Trina Anderson Village of Carbon Councilor Representative Shelley Jackson Berry Kneehill Regional FCSS Director Angie Stewart Recording Secretary Board Package (attached and forming part of the minutes) BOARD PACKAGE The following documentation was distributed to the Board: • Agenda • November 21, 2023 organization meeting minutes • November 21, 2023 regular meeting minutes • Kneehill Regional FCSS Director’s Report • 2023 Family Violence Prevention Month Final Report • 2023 Community Volunteer Income Tax Program Final Report • KRFCSS 2023-year end financials • FWW 2023-year end financials • Director Work Tasks documents CALL TO ORDER Mr. King called the meeting to order at 6:56 p.m. AGENDA 1.0 Adoption of Agenda 01/24 Mrs. Sept moved approval of the agenda as presented. CARRIED MINUTES 2.0 Approval of Minutes 02/24 Mrs. Ens moved approval of the November 21, 2023 organization meeting minutes. CARRIED 03/24 Mrs. Martel moved approval of the November 21, 2023 regular meeting minutes. CARRIED BUSINESS 3.0 Business Pending from the Minutes ARISING 3.1 FCSSAA Conference Updates were given by those who attended. DIRECTOR’S 4.1 Director’s Report REPORT FCSS • Written report attached. UN A P P R O V E D Page 151 of 175 Kneehill Regional Family and Community Support Services January 9, 2024 Meeting Minutes 2 FAMILY WELLNESS PROGRAM • Written report attached. SENIORS OUTREACH • Written report attached. 04/24 Mr. Bates moved to receive the Director’s report. CARRIED FIN REPORTS 5.0 Financial Reports The Board reviewed the financial reports. 05/24 Mrs. Anderson moved acceptance of the financial reports. CARRIED NEW BUSINESS 6.0 New Business 6.1 Director Work Tasks Ms. Jackson Berry reviewed the information with the board. NEXT MEETING 7.0 Next Meeting The next meeting is scheduled for Tuesday, March 12, 2024 at the Kneehill Regional FCSS office in Three Hills, Alberta, commencing at 7:00 p.m. ADJOURNMENT 8.0 Adjournment The meeting was adjourned at 7:41 p.m. Kenneth King, Chairperson Angie Stewart, Recording Secretary UN A P P R O V E D Page 152 of 175 2023 2023 Community Volunteer Income Tax Program Final Report SUMMARY Approximately 334 (an increase of 65) clients received assistance completing their income tax returns for the 2022 tax year through the Community Volunteer Income Tax Program (CVITP). We had 11 volunteers from Acme, Linden, Trochu and Three Hills. There was no training session this year as it was cancelled because of the weather. Volunteers were given a handbook that was created this year and links to CRA training pages along with a written update from CRA. At the end of the program, we sent each volunteer a thank you card with a coffee gift card enclosed. CRA provided us with 4 updated laptops for volunteer use. MP Martin Sheilds donated 20 postage paid envelopes to our program in 2022 to mail tax returns to clients who need to have their tax return mailed to them. We used 10 of them in 2022 and the remainder this year. Kneehill Regional FCSS tracked the data for the program using a template provided by the FCSSAA. We were able to collect data for 320 returns. Data recorded included whether the client was a senior (199), AISH recipient (21), low income (103), and number of children (26). Please note that some of the clients classified as ‘low income’ may also belong in the ‘AISH’ category. The amount of money potentially returning to the area because clients were able to have their taxes done totaled $2,328,131.78. Included in this total was Guaranteed Income Supplement, Alberta Seniors Benefits, any Social Assistance payments, GST benefits, Canada Child Benefit, Climate Action Incentive, and tax refunds (which include the Canada Worker’s Benefit). This was the sixth year that an extra staff was hired to coordinate the CVITP, which allowed program startup at the beginning of March. Clients were required to make appointments on specific days each week, which helped keep the program organized. The program was organized as a drop-off program. Appointments were made for each client and evenly booked throughout March and April. Clinic dates ran in Acme, Carbon, Linden, Torrington and Trochu with 2 clinics held in Trochu, one in March and one in April. For the second year we prepared packages to hand out to seniors when they picked up their tax return. The package included a ‘Band Exercises for Older Adults’ booklet along with a resistance band, handouts on driving, frauds and scams, medications & fall risks & alcohol and the benefits of reading. There was also an activity booklet with puzzles and activities designed to keep the mind sharp. Annual comparison for CVITP in the Kneehill area: 2023 2022 2021 2020 2019 2018 2017 2016 2015 2014 2013 2012 # of returns completed 334 259 237 215 208 202 187 170 151 160 103 110 # of volunteers 11 13 11 13 12 12 12 13 10 14 15 18 Cost to Kneehill *748.52 155.57 255.17 50.88 76.96 197.47 46.41 299.59 340.00 384.20 235.32 320.65 Regional FCSS *First year wages were included in expenses. Kneehill Regional FCSS created a training manual for the volunteers, sent out a CRA update to volunteers and sent training links to volunteers. Kneehill Regional FCSS also coordinated referrals, held tax clinics in different communities throughout Kneehill County, coordinated pickups and drop offs for clients who had barriers to getting to a clinic or the Kneehill Regional FCSS office in Three Hills, and contacted volunteers to complete the returns. Advertising included an article in The Capital, submissions to all Kneehill area newsletters and advertising on social media. Page 153 of 175 2023 Financials Revenue Kneehill Regional FCSS Funding $ 748.52 CVITP Grant $3585.00 TOTAL REVENUE $4233.52 Expenses Volunteer Gift Cards $ 120.00 Advertising – Three Hills Capitol $ 100.00 Wages & employment expenses $ 3,954.52 Mileage $ 138.21 TOTAL EXPENSES $4,233.52 RECOMMENDATIONS • Continue administering this program, as a large number of Kneehill area residents are greatly benefiting from it. • Maintain volunteer base and continue recruiting additional volunteers. • Continue with clinics in Kneehill communities. o 2 full days in Trochu (this year was 1 & ½) o Connect with Linden Lodge to see if there is more, we can do there as there were only 3 tax returns from there. • Hire coordinator again for next year. Community Volunteer Income Tax Program 2023 Volunteer Survey Volunteers responded to the questions below, considering their time as a volunteer for the Income Tax Program. 7 responses, 9 sent. 77% return rate Strongly Disagree Disagree Somewhat Disagree Somewhat Agree Agree Strongly Agree Volunteering with the Income Tax Program has helped me to feel important to my community. 0 0 0 0 2 5 29% 71% As a result of being involved in the Income Tax Program, I believe I am making my community a better place. 0 0 0 0 1 6 0% 0% 0% 0% 14% 86% Please share any comments or feedback you may have. • Will continue to volunteer with CVITP for as long as I am able. Absolutely love it! • Appreciate being part of the program and the good it does. • It feels good to be useful to others. • I have been doing taxes to numerus years to count • Keep up the good work! • Keep doing this! • I hope I get going earlier than this year Page 154 of 175 Kenneth King Division 7 SCRMA Board of Directors Meeting January 5, 2024 Larry Clarke (Stettler) was elected as the chair and Barb Shepherd (Lacombe) as the vice chair for a two year term. Greg Harris (Mountainview), Jackie Watts (Starland), Greg Boehkle (Rockyview), Lisa Rosvold (Foothills) were elected to the Resolutions Committee. The new Consolidated Terms of Reference for the SCRMA District 2 were the main topic of discussion a nd those terms of reference were forwarded to the SCRMA General Meeting to be held in Castor. FCSS Board Meeting January 9, 2024 The FCSS Board had their regular meeting on January 9th with nothing unusual to report. A report on the 2023 Volunteer Income Tax Program was provide and in 2023 there were 344 clients who received assistance, with 11 volunteers assisting (attached). Program Director Ms. Jackson -Berry will be away on holidays from January 27 – February 14, 2024. Trochu Housing Corporation January 15 and January 22, 2024 Trochu Housing Corporation had their regularly scheduled meeting on January 15th. Trochu Housing Corporation have now received grant funding from both AHS and the Ministry of Seniors, still awaiting an opportunity to apply for addition funding through CMHC (federal program). Trochu Housing is currently in the process of finalizing candidates for the Project Management and Architecture design portions of the pr oject. It is anticipated that the Town of Trochu will begin site preparation and servicing in the summer of 2024 with the project start anticipated for Sept/Oct 2024. Once the design phase of the project is complete, the project will then go out for constr uction tenders. January 22nd the Trochu Housing Board met to finalize the selection of the Project Management and Architect. KRP Midterm Refresher January 19, 20, 2024 Attended the KRP Midterm Refresher and it was good to have a review of how council and administration partnership is to work as well as an opportunity to connect with the Mayors and Councilors from our neighboring partner municipalities. Page 155 of 175 Reeve’s/Mayor’s Meeting January 25, 2024 Met with the Mayors of Acme. Linden, Three Hills and Trochu. Carbon (regrets). Health Care Services in our region, the Three Hills Hospital, doctor retention were the main topics of discussion. Dr. Calhoun made a presentation to the mayors and myself on the issues and concerns regarding the continued provision of health care in our area as seen from the doctors perspective. There was an agreement to begin discussions with MLA/Speaker Nathan Cooper and other provincial representatives to advocate for rural health care and doctor recruitment in rural areas, Kneehill County specifically, and a commitment to ongoing discussion as Mayors and Reeve to try and address the issues of concern and bring those issues back to our councils. Additionally, the Mayors/ Reeve will be meeting with the doctors on March 7th to discuss the major issues that they are raising and to begin a dialogue regarding those issues. Kenneth King Councillor, Division 7 Kneehill County Page 156 of 175 Marigold Board Meeting January 27, 2024, 1. Marigold Financials Marigold Balance Sheet and Income Statement (unaudited) to December 31, 2023: Balance Sheet: Some notable changes to the year end 2023 balance sheet compared to 2022 include the sale of old HQ. Vehicles ordered in 2022 arrived in 2023 (a Toyota RAV4 and 2 Ford Transit delivery vans), which allowed Marigold to catch up with the Vehicle Replacement Plan schedule. Although the purchase of three new vehicles depleted the reserve, there were some savings as we received a healthy trade-in value for the three older vehicles. Funds received from the sale of old HQ were transferred from the High Interest Savings Account (HISA) in November and invested in a 15-month GIC earning 6.05%. This GIC interest rate is higher than our current HISA interest rate, which is at 5.55%. Reserves and grants will be updated after the audit and financials are presented at the AGM. Income Statement: Revenue: The biggest news on the revenue front in 2023 was the increase to the provincial grants. Marigold received 7% more money from the province than in previous years. There were also increases to the interest rate in 2023 that are reflected in the projected interest revenue. Higher interest plus the additfon of the extra funds from the sale of old HQ to the HISA in May resulted in earnings of 248% more than budgeted for. Expenditures: To December 31; 100% of budgeted expenditures were spent. Salaries were underspent (96%) because of numerous staff changes. The materials budget shows as overspent (104%). The overage includes replacement materials for the Chestermere collectfon insurance claim, which will be reimbursed by our insurance provider. The overage also includes monies spent on collectfons to serve Indigenous populatfons. A portfon of Marigold’s Indigenous grant is allotted to cover this overage as well. For eResource materials, the primary variable is that the Hoopla streaming service is a “pay-per-use” model. Although Marigold has capped monthly downloads to 2, we cannot predict how many patrons will maximize their downloads from month to month. Programming, library consultatfon, and training were overspent because library staff preferred to meet in person this year. Internal travel reflects additfonal work on weeding and inventory projects at member libraries, and the IT travel for the switch replacement project. An extra library staff training session was held in October at HQ. Inflatfon and product availability were stfll concerns, but they did improve slightly during 2023. The audit field work just ended on Thursday, January 25 and the following dates have been confirmed by Gregory Harriman & Assoc. • March 21: Executfve Committee meetfng with auditors • April 20: Marigold AGM, Community Room (auditors arrive at 10:00) 1. Budget 2024: Operating and Capital & Projects Budgets Draft budgets for 2024, 2025 and 2026 are attached. Please note the actual expenditures to December 31, 2023 in Column E for reference. Consideratfons for 2024: • No updates from the province on whether our operatfonal grant funding will stay the same, be increased or decreased. Grants are based on per capita calculatfons using 2019 Municipal Affairs populatfon. Current Alberta populatfons are used to calculate the levy requisitfons for our member municipalitfes, and to calculate Marigold services grants and collectfon allocatfons provided to member Page 157 of 175 libraries. Alberta Treasury has advised that they do not antfcipate 2023 official Alberta populatfon to be released untfl May of 2024. We used an estfmated populatfon increase of 2% year over year. • Condo Corp (line 47) includes caretaking, landscaping, admin, building insurance, equipment maintenance, common space utflitfes and reserve fund. • In-person Marigold Conference in 2024 (May 15). Costs for travel and food have contfnued to increase. We are delighted to see attendance increasing year after year as member libraries take advantage of this affordable professional development and networking opportunity. • Marigold will be increasing the staff complement in the IT department. Overview of the 2024 Operating Budget: Revenue: • Municipal Levies (lines 7 to 10): currently calculated using the latest 2022 estfmated populatfon plus 2%. The levy invoices will be adjusted once we know the 2023 populatfon. • Provincial grants (lines 14 to 16): unchanged pending a provincial budget announcement. Expenditures: • Admin expenses (30): includes Sage payroll, PurelyHR software, and contracts. • Professional fees (line 38): Contfngency for legal, HR and other professional consultatfons. • Conferences (line 39): The Executfve Committee attends an annual retreat in April. • Travel-Board (line 42): In-person Board and Committee meetfngs, orientatfon and Marigold Conference. • Caretaking/Unit B Pine Street (line 45): Marigold wing only. • Utflitfes/Unit B (line 49): Marigold wing only. Condo utflitfes in line 47 • Computer Hardware & Licensing (line 53): Hardware and contract cost increases. • Internet/SuperNet (line 55): Includes Marigold supplement for bandwidth over and above what Province contributes for SuperNet. • Shelf-ready Cataloguing Services (line 67): processing services that come with collectfon acquisitfons for efficiency and cost-effectfveness. Marigold Library System 27 January 2024 Page | 3 • TRAC levy (line 68): Polaris contract through 2027. All four regional library systems (Marigold, Northern Lights, Peace and Yellowhead) contribute $5,000 each to TRAC’s capital reserve. • Electronic Resources (line 86): costs going up as based on current populatfon and USD. • Salaries (line 95): accounts for step increases, adding a full-tfme IT positfon. • Benefits (line 96): Manulife, LAPP (pension plan) and other benefits. • Conferences for staff (line 97): adjusted to pre-pandemic level as in-person training and professional development opportunitfes are reintroduced. • Training and staff development (line 98): Ongoing training is required for IT Manager and IT staff. • Transfer to Reserves (line 116): amount for planned purchases in 2024 and beyond. • Total Operatfng + Reserves & Expenditures (line 117): 6.8% increase from 2023. Note: this is a comparison to the budget approved in January of 2023, so the 6.8% increase in 2024 also includes the bump in the provincial budget we received last spring. Page 158 of 175 The 2024 Capital and Projects budget lists one passenger vehicle for replacement as recommended by the approved Vehicle Replacement Plan (December 2023 Executfve). A new Honda Odyssey was ordered in 2023 and will arrive in the first quarter of 2024. 3. Schedule C Levy Rates for 2025-2026 At the November Board meetfng, the Board discussed scenarios for proposed requisitfon/levy rates for member municipalitfes for 2025-2026 (two years). The Board requested another review and recommendatfon from the Executfve Committee. The Executfve Committee members have proposed a recommendatfon for discussion. In the Board package, see “Schedule C: 2025-2026 DRAFT”. 4. Roof Update – L. Taylor Laura Taylor will provide a verbal update at the meetfng. 5. Customer Satisfaction Survey – L. Taylor The Library Staff and Board Member Satfsfactfon Survey was conducted from November 20 – December 12, 2023, via SurveyMonkey to member library staff and volunteers, local boards, and the Marigold Board. A total of 142 responses were received. The compiled survey results are included as a separate attachment in the meetfng package. Laura Taylor will provide a summary of the results at the meetfng. 6. 2023 Highlights & Achievements– L. Price Lynne Price will share informatfon on Marigold HQ achievements and highlights from 2024. 2023 Highlights It is always a challenge to select highlights, given the scope of work, initiatives, and engagement Marigold staff undertake in a year. Here are some highlights from 2023: • The Langdon Community Library opened in spring! • 2023 was the most well-attended Marigold Conference in our history. A great day of professional development and networking with member library board members and staff. • The Mînî Thnî Book Deposit was established in Morley. The event itself was heartwarming, and it was easy to see how much it meant to the community. • Marigold launched a new Value of Your Investment report by figuring out the most impactiul and accurate informatfon to provide, and by improving the look and layout. • John, Maxine and Lynne partfcipated in the Regional Systems Advocacy Committee with our partners across the province, which spearheaded efforts to obtain increased provincial library funding. While some success may have been achieved in the spring of 2023, we contfnue to push forward in 2024! • The Marigold Board improved efficiency by reducing the number of subcommittees and redundancy. This was one of the many positfve outcomes from the first Executfve Retreat. • Brainfuse and Kanopy eresource products were launched, which have been well received by library staff and patrons. • Laura partfcipated in the Influencers Group of the CULC Futures Lab, and the development of a speaker series of topics that focus on AI, ideatfng, etc. • Staff partfcipated in a variety of training that resulted in many practfcal applicatfons for Marigold. There are too many examples to list, but here are three: Laura’s PD training provided us with a great HR resource for performance management and employee retentfon, called “Stay Conversatfons”. • Jessie’s University of Toronto course on Digital Communicatfons provided her with informatfon to move forward in developing a content marketfng strategy in 2024. • Cataloguer Clara’s SQL training allowed her to build a SQL and report program to generate custom statfstfcs for Airdrie on holds alerts. This report is now widely used by many libraries. Page 159 of 175 • The cataloguing team found several ways to improve productfvity and efficiency – this ultfmately improves the patron experience as what the cataloguers do in the database increases the searchability and visibility of library materials. • Marigold hosted two SAIT practfcum students, and welcomed the SAIT Library Technician class to headquarters for a tour in fall. • We hired a summer student, Emily, who majored in Drama! She delivered highly entertaining children’s programming at member libraries including a dinosaur dig. • Rolled out early literacy kits as part of Marigold’s Kits & Games offerings – something that was on Kristfne’s and member library staff wish lists for a while. • Marigold drivers celebrated over 5 years accident-free!!!! Given we drive nearly 300,00kms per year with our fleet, this is a huge accomplishment and demonstrates our commitment to safety. • Collectfon selectors from the large libraries met at HQ for a round-table that was greatly informatfve. We received great feedback, the library staff shared ideas, and it felt like everyone learned something new to take back with them. Misty said: “A couple people even pulled me aside to thank me for everything we do – that was so satisfying 😊.” • Marigold IT completed a number of important projects, including: Trained on Papercut scriptfng to create a custom script for Airdrie public library. With that knowledge, IT will now be able to create more custom scripts with Papercut for other libraries. • Worked with Powershell commands to make tasks easier to accomplish on the Microsoft Exchange server.  Introduced two mobile lab kits recreated and set up with Minecraft EDU so libraries can use them for their future programs.  Prepared for upgrade to Fortfgate Switches; all Marigold libraries will have their switches replaced by FortfSwitches and provided by Marigold.  Marigold Library System is a fantastfc place to work!  Best part - Marigold adding really great people to the team. Finally getting our new vehicles (eagerly awaiting the new Odyssey). The Christmas party is always fun (very generous of the Board).  Acquisitions did a BUNCH of cool stuff this year! And of course, not my personal accomplishments – but I’m really proud of the contributions we all made as a team.  It’s been exciting to see the work culture and general “vibe” at Marigold change this year. We’ve always had a great team that collaborates well and cares about one another, but having everyone back onsite has made all the difference. Community News, Events & Updates 7. Staff Update – L. Taylor Marigold HQ is in the process of screening applicatfons for the Digital Experience Consultant positfon. The postfng closed on January 12. Marigold is currently hostfng a SAIT practfcum student from the LIT (Library and Informatfon Technology) program. Ibrahima Barry will be involved in a variety of projects, including a weeding project at the Cochrane Public Library for three weeks, January 8-26, 2024. Miriam Thompson, Marketfng & Communicatfons Specialist, will be on leave for a couple of months. She will be missed! 8. Marigold Library System Making a Difference Awards Marigold’s Making a Difference Awards recognize and celebrate excellence and innovatfon in library service. The Awards traditfonally acknowledge a library and team who are proud of an achievement in an area such as programming, outreach, advocacy, partnerships, innovatfve use of technology, inclusion, diversity, and intellectual freedom. Page 160 of 175 A winner and an honourable mentfon will be chosen by the Marigold Library Board Standards and Services Committee from a library that serves a populatfon of less than 2,000 people and a library that serves a populatfon of more than 2,000 people. Each winner will receive a certfficate of recognitfon and a monetary award of $1000 and each honourable mentfon will receive a certfficate of recognitfon and a monetary award of $500 to be used at the local Library Board’s discretfon. The awards will be presented at the Marigold Library System Conference on Wednesday, May 15, 2024. Marigold Library System 27 January 2024 Page | 6 Apply now for the Marigold Making a Difference Awards! Applicatfons can be filled out using the online submission form on the Marigold website. Deadline for award applicatfons is January 26, 2024. 9. Save the Date! Marigold Library System Conference The 2024 Marigold Library System Conference will be held in person on Wednesday, May 15 at the Calgary Plaza Hotel & Conference Centre. This annual one-day conference provides learning sessions on relevant topics to library staff and board members in Marigold and beyond. 10. Public Library Grant for skill development in rural Alberta The Ministries of Agriculture & Irrigatfon, and Municipal Affairs have partnered to offer one-tfme grants to public library boards serving populatfons of 20,000 or less. Eligible libraries can apply to receive funding for initfatfves and projects that promote: • digital literacy, including basic computer skills, cyber security and fraud detectfon, and evaluatfng online informatfon effectfvely • employment and job skills development, including resume writfng, job interviewing, and career exploratfon • support for new Canadians, such as citfzenship supports, English language learning, employment supports and welcoming communitfes Please see the applicatfon package and applicatfon form to access more informatfon about this grant opportunity. Please direct any questfons about this grant to libraries@gov.ab.ca or at 780-427-4871. The deadline for applicatfons is Friday, February 2, 2024. *Please note that unfortunately, community libraries in Marigold are not eligible for this grant. 11. Regional Systems Advocacy Committee Regional library system Chairs and Directors contfnue to move forward on a joint advocacy plan for sustained and increased library funding based on current populatfon. Lynne Price attended the January 22 meetfng. Trends and challenges facing libraries were discussed, and the results of a communicatfons survey on perceptfons of libraries in Alberta. The committee seeks to provide additfonal informatfon and support to promote member library boards in local advocacy to Councils and stakeholders. More to come! 12. Canadian Urban Libraries Council and upcoming Futures Lab Event Lynne Price contfnues to partfcipate in CULC discussions with CEOs from across the country. CULC members are the 53 largest public library systems in Canada, along with Library and Archives Canada and the Bibliothèque et Archives natfonales du Québec. CULC/CBUC’s mission is to facilitate advocacy, collaboratfon, and research that strengthens and promotes the value of Canada’s urban libraries as integral to a vibrant democracy, a strong economy, and thriving communitfes. Laura Taylor contfnues to represent Marigold on the CULC Futures Lab – Innovators Group. The Futures Lab helps CULC libraries in their efforts to contfnue to remain relevant and resilient. The Futures Lab monitors, assesses and elevates key issues, trends and pressures that could potentfally shape the future of libraries. Page 161 of 175 The insights, tools and skills that the Futures Lab delivers empowers libraries to create change where they are at, and to become better prepared to manage whatever comes their way in the future. The outcomes of this work support sustainable and collectfve long-term success in the public library sector. The next Futures Lab virtual Speaker Series event is “Ideating the Future: Embedding Future Forecasting into Library Strategic Planning”: All libraries have to think about the future and plan strategically. How can libraries approach this work in an innovatfve, user, and community-centered way? Join for engaging discussions that explore how to embed future forecastfng into library strategic planning. Speakers: • Melanie Huggins, Executfve Director of Richland Public Library in Columbia, South Carolina, opens the event with a keynote discussing innovatfon and strategic planning in libraries. • In a special presentatfon, Alexis Tennent, Past Innovator in Residence in Future Thinking and Foresight at the Toronto Public Library, will explore future forecastfng in the context of strategic planning. Register here for this February 14, 2:00pm to 4:00pm EST session on Zoom. For your organizatfon, please enter: Marigold Library System – [Name of Your Library] 13. Southern Alberta Library Conference Registratfon is now open for the Southern Alberta Library Conference (SALC) 2024. The conference “Navigatfng the Currents of Change” is held in Lethbridge, and is organized by Chinook Arch Regional Library System. The conference will take place on April 24, 2024. Libraries have always had to navigate change, but it’s especially challenging in today’s fast-paced society where informatfon (and often mis-informatfon) is dense and widespread. How can we best adjust course to circumvent the obstacles we face as informatfon professionals? Come join us as we learn, share, and discuss how best to Navigate the Currents of Change. Page 162 of 175 AGENDA FOR THE REGULAR BOARD MEETING OF THE DIRECTORS OF KNEEHILL HOUSING CORPORATION Wednesday, November 29, 2023 6:00 PM 1. CALL TO ORDER Chair Fobes called the meeting to order at 6:01pm. 2. PERSONS PRESENT Chair Carrie Fobes Vice Chair Dennis Hazelton Directors: Bill Cunningham Dennis Kuiken Travis Cormier Sonia Enns Byrne Lammle Laura-Lee Machell-Cunningham CAO Julie Miller Housing Coordinator Crystal Hodgkiss 3. AGENDA APPROVAL CAO Miller confirmed that the bank reconciliations will be discussed and presented on-screen, but a hard copy was not provided with the agenda package. CAO Miller adds item 8.10 – Policy on Tenant Insurance. Director Lammle motioned to accept the agenda as amended. CARRIED 4. APPROVAL OF MINUTES 4.1: Board Meeting Oct 2, 2023 Director Hazelton motioned to accept the minutes of the October 2, 2023 Board Meeting as presented. CARRIED 5. CORRESPONDENCE Page 163 of 175 5.1: Letter from GOA re: DORF CAO Miller discussed the letter received from the Government of Alberta authorizing $28,500 in DORF funding that can be used toward KHCs current deficit. Presented as information only. 6. FINANCIAL REPORTS REVIEW AND APPROVAL 6.1: Profit and Loss (GHL) – September 2023 6.2: Profit and Loss (HSG) – September 2023 6.3: Profit and Loss (GHL) – October 2023 6.4: Profit and Loss (HSG) – October 2023 6.5: Year to date Profit & Loss (GHL) 6.6: Year to date Profit & Loss (HSG) 6.7: Bank reconciliation September 2023 6.8: Bank reconciliation October 2023 CAO Miller presented the bank reconciliations onscreen and discussed them with the Board. CAO Miller confirmed that Covid funding has not been received since September 2023 due to an overpayment received in 2022. Director Cunningham questioned which line included the municipal requisition amounts in the GHL year-to-date profit & loss statement. CAO Miller confirmed those amounts are part of the operational funding line. CAO Miller discussed how suite renovations at GHL have been funded from general operations and the Board will need to determine if those funds will be replenished from reserves. Director Cunningham motioned to accept the financial reports as presented. CARRIED 7. COMMITTEE REPORTS: None to report 8. NEW BUSINESS: 8.1: Signing Authority (Board Chair) Director Cunningham motioned to add Director Machell-Cunningham to the existing Directors Fobes, Hazelton and Lammle for signing authority. CARRIED Page 164 of 175 8.2: Requisition Amount CAO Miller presented the need for increased requisition amounts from the municipalities. The resulting discussion focused on the need to raise those amounts for a set number of years to build reserve funds for GHL. Director Kuiken made a motion to table this discussion pending further information from CAO Miller, and the Board will vote by email before December 7, 2023. TABLED 8.3: LAPP CAO Miller presented information on trying to remove KHC from Local Authorities Pension Plan. The LAPP rates have been a deterrent to recruiting staff and existing staff voted unanimously in favor of leaving LAPP for a more flexible plan. CAO Miller reviewed a draft letter saying KHC is withdrawing from the program effective December 31, 2023, and asked for the Board support in sending it. Director Kuiken motioned to approve CAO Miller sending the letter to LAPP to withdraw from the program with a cc to Nate Horner, Minister of Finance, and Nathan Cooper. CARRIED 8.4: Housing Office Rent Increase CAO Miller presented details regarding Kneehill Housing Corporation renting office space from Golden Hills Lodge at the current rate of $1400 per month. She made a request to increase that amount to $1500 per month to assist GHL with increased expenses. Director Lammle made a motion to increase the housing office rent to $1500 per month effective January 1, 2023. CARRIED 8.5: Lodge Budget 2024 CAO Miller recommends tabling this discussion until requisition amounts are confirmed. Director Kuiken motioned to vote on this item by email by December 15, 2023. CARRIED 8.6: Tenant Support Worker Page 165 of 175 CAO Miller discussed the need for a tenant support worker to assist with the increased tenant needs being identified by the Housing Coordinator. A request is being sent to the province for funding to approve this position. Director Hazelton motioned to accept as information only. CARRIED 8.7: Wage Scale Proposal CAO Miller presented updated wage scale information. The Board had a considerable discussion about the options of wage increases and Christmas bonuses for the staff. Director Lammle made a motion to accept the wage scale increases as presented. The topic of Christmas bonuses will be voted on by email. CARRIED 8.8: Christmas Bonus for Staff, Long Term Service Awards CAO Miller confirmed there are no long-term service awards to be presented this year. 8.9: Annual Lodge Rate Increase CAO Miller With a potential increase in Lodge Assistance Program funding and requisition funding, CAO Miller suggested no increase to Lodge rental rates at this time. Director Hazelton motioned to approve no increase to Lodge rates. CARRIED 8.10: Mandatory Tenant Insurance CAO Miller presented a draft policy that would make tenant insurance mandatory. Existing tenants will be given notice to have this in place prior to their lease renewal. New tenants will be required to have insurance in place prior to their lease signing. Director Machell-Cunningham made a motion to accept the policy as written. CARRIED Page 166 of 175 9. CAO REPORT CAO Miller gave an overview of the report she distributed with the agenda. Topics covered include: Renovations & Upgrades: boiler flushes, fire alarm inspections, fire drills, lodge suite renovations, sewer backup, and unrentable suites. Marketing: working with Prairie College employees and students on a number of projects. Staffing Updates: the new Business and HR Assistant will start in mid- December. Recruiting is underway to fill the Activities Coordinator position. Many staffing challenges due to illness has resulted in recruiting more casual staff to fill those gaps. Tenant meetings were conducted for each of the self-contained buildings and the community housing tenants. Minutes from those meetings are available from the Housing Coordinator. A Housing Review has not been completed for a few years due to the pandemic but is now scheduled for December 7th and 8th. A GOA contractor completed a loss prevention inspection for Trochu Valley Manor. Results will be shared with the Board when they are received. QuickBooks desktop version is discontinuing their support, necessitating the move to QuickBooks online beginning January 1st. Contracts: a request for tender ad for financial auditing has been placed in two publications for one month, in addition to sending invitations for tender to local companies. The maintenance contract has been extended to March 31, 2024. Director Hazelton made a motion to accept the CAO Report as presented. CARRIED 10. IN CAMERA Moved to the final item on the agenda. 8:24pm – moved to in-camera session. 9:29pm - moved out of camera. 11. REPORT FROM THE CHAIR Nothing to report at this time. Page 167 of 175 12. OTHER BUSINESS 12.1: Christmas Event Dates December 7th is the GHL tree-lighting party. December 14th is the staff Christmas dinner. 12.2: Meeting Dates for 2024 Dates for 2024 will be determined at the January meeting. 13. DATE OF NEXT MEETING: CAO Miller will distribute a doodle poll to choose the date that works the best for the majority of the Board. 14. ADJOURNMENT Chair Fobes adjourned the meeting at 9:29pm. Page 168 of 175 Faye McGhee Division 1 Council Meeting Report: February 13, 2024 2024 Alberta Tourism Advocacy Summit February 4-6, 2024 Hosted by Tourism Industry Advocacy of Alberta In Summary of the Summitt: Tourism in Alberta experienced an increase to of 6% in expenditures, while Canada overall has seen no increase. In 2019, the Alberta government made policy commitments to support the visitor economy, including intention to double tourism spending in Alberta by 2030. Travel Alberta is striving to double the tourism economy by 2035 by capitalizing on rural Alberta's untapped potential. Right now, nearly 60% of visitation and 75% of tourism expenditures occur in our popular tourism destinations: Banff; Lake Louise; Canmore; Jasper; Calgary, Edmonton. Canada's tourism sector accounts for 10% of all jobs in Canada. “Despite the challenges, the tourism and hospitality sector was resilient, and remained a key economic driver and job creator, especially for young and for rural Canadians.” https://ised- isde.canada.ca/site/canadian-tourism-sector/en/new-federal-tourism-growth-strategy Breakout Session: Influencing Tomorrow’s Traveler, Greg Klassen, Partner, Twenty31 Consulting -Suadi Arabia is investing in development of tourism announcing $3.2 trillion -Vacation confidence at a “statistical high point,” says new Allianz study. 72% of Canadians said that an annual vacation is important to them. -Greg spoke about what he calls the growing ‘Tourism of ME” tourist trends looking for: 1. Luxury expectations by travelers is growing with a vengeance. 5-star facility bookings grew 19% in 2022. Travelers are looking to do things no one else has/can. Travelers who are Millennials make up 31% with 86% of them book Immersion experiences. 2. Spiritual, Health and Wellness experiences are heavily sought after. 3. Loneliness epidemic creating huge uptake in solo travel bookings. 80% of single travelers are women. 4.Tourism relationship with work. People who can work on their holiday are likely to stay longer and/or likely to take a vacation more often. Page 169 of 175 P a g e | 2 Faye McGhee, Council Meeting Report: February 13, 2024 Panel 1: State of the Industry: Keys to Activating Canada’s Federal Tourism Strategy -With $108 million in federal funding, the Tourism Growth Program will be delivered by Canada's regional development agencies over three years, starting in 2023–24. (PrairiesCan) -needs a more unified approach across the country. -Feels the amount of money is very low. Stats Canada shows that $26.7 billion in tax revenue was received by all levels of governments in Canada; with $12 billion being solely to the federal government. Keynote Lunch, Chandra Crawford, MBA, Olympic Gold Medalist, Founder Fast & Female -Good self-care presentation -Credits the Canmore Nordic Centre in impacting the community and tourism; it creates “pride in place” which is a great benefit of tourism in community. It leverages youth development and community attachment. Panel 2: Planes, Trains and Automobiles: Supporting Tourism’s Growth & Sustainability -The large capture area West Jet has in Alberta is a factor in some aspects of Alberta experiencing tourism growth. Direct air travel contributed to Alberta economic recovery. -Regional Airports are important to invest in. -Need focused growth in skilled labour. Train kids locally = kids staying locally. This will entice youth to live in rural communities. -Sport tourism can be the gravy for your community. -Ag tourism needs to have a regional approach that does not rely on the producers paying out of pocket. -Tourism needs to be part of several ministries. -To make an immediate impact to advance tourism be sure to be part of the conversations. Have a collective view. Make small wins locally. Maximize the assets you have. Celebrate all successes, not just those in your community. -Tourism is the easiest way to share what is great in your community. -Be authentic. Calgary Airport white hats welcoming to Calgary is impactful and unique. Page 170 of 175 P a g e | 3 Faye McGhee, Council Meeting Report: February 13, 2024 Breakout Session: Tourism Development Zones: Advancing Discussions in Your Region Terry Goertzen, Vice President, Economic Development, Travel Alberta and Advancing the Visitor Economy, David Goldstein, CEO, Travel Alberta -Travel Alberta’s 3 Strategic Pillars: 1. Marketing 2. Access 3. Place - Tourism Development Zone Initiative All of which are rural. -Building from what we have. -Albertans spent 1.2 billion in British Columbia each year. B.C. has 14 all-season resorts while Alberta has 0. -High interest in experiential tourist sites. Highly involving non-urban sites. -4 discovery reports on website. Canadian Badlands being one. -Canadian Badlands Zone manager is Andi Dzilums. He is also the Travel Alberta’s lead for Agritourism. Chat With NDP Caucus: Sarah Elmeligi (MLA for Banff-Kananaskis and Critic for Tourism, Sport and Recreation), Jodi Calahoo Stonehouse (MLA for Edmonton-Rutherford and Critic for Environment, Parks & Climate Resilience), Nathan Ip (MLA for Edmonton -Southwest and Critic for Jobs, Economy and Trade), and Heather Sweet (MLA for Edmonton -Manning and Deputy House Leader, Agriculture, Forestry & Rural Economic Development) -Tourism needs to be elevated as the true economic power that it is. -Be sure to call the opposition party with concerns. Page 171 of 175 P a g e | 4 Faye McGhee, Council Meeting Report: February 13, 2024 Breakout Session: Strategies to Engage Citizens in Understanding the Benefits of Tourism Cassandra McAuley, SeniorVice President, MMGY NextFacto -Important to involve residents in sustainable tourism development in our communities. Share content and benefits to residents. Develop a dashboard that is publicly accessible. -Engage visitors. Ie. “Love It Like a Local” in the Outer Banks, North Carolina Minister’s Luncheon Discussion: Minister Joseph Schow, Minister of Tourism and Sport -Passionate about Tourism in Alberta; especially rural areas. -Strongly believes that community members need to recognize “if we want more spending in our communities, we need to look at what type of tourist do we want”. -Was in Germany to attend their tourism showcase event. “Canada’s Alberta” was in the forefront of attracting attendees. (Canada’s Alberta is a Travel Alberta marketing strategy) -Encouraged everyone to see Drumheller, Painted Warriors Ranch and Metis Crossing. -Canvassing to find ways to reduce flying costs like the taxes and airport fees. -Impressed me by closing by calling many hotel staff into the conference room to thank them and then having a picture taken with the group. Tourism School for Councillors, Reeves, Mayors: Key Issues to Consider: Stavros Karlos, Director, Policy, Research & Government Affairs, TIAA; Marney St. John, Director, Research & Insights, Travel Alberta -see Visitor Economy Benefits handout - Stavros Karlos was a Councilor for Banff for 10 years, as well as a second generation, Banff restaurant owner. His broad awareness made for great discussion. My conclusion: This was an excellent two days, where real work and practical education was acquired alongside the people who are in the sector. I would recommend Kneehill County considers having staff and council members attend regularly. The spotlight and networking opportunities are very high. Page 172 of 175 REQUEST FOR DECISION Page 1 of 1 Version: 2022-02 Subject: Council Follow-Up Action List Meeting Date: Tuesday, February 13, 2024 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council receive for information the Council Follow-up Action List as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: To request Council’s acceptance of the Council Follow -Up Action List. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Please find attached the Council Follow-up Action List. The Council Follow-up Action List is a list of items from Council meetings that require follow-up. This document is regularly reviewed and updated after each Council meeting. FINANCIAL & STAFFING IMPLICATIONS: The recommended motion does not have any financial implications. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Council Follow-up Action List. COUNCIL OPTIONS: 1. To receive the report regarding the Council Follow-up Action List for information. 2. Council provide further direction or required changes/amendments. FOLLOW-UP ACTIONS: N/A APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 173 of 175 Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status 25-Apr-23 148/23 Councillor McGhee moved that Council accept engagement Option 2 for the MDP Review as presented. Barb Hazelton Q1 2024 Scheduling Third Round of Working Group Sessions 30-May-23 208/23 Councillor Penner moved that Council authorize the use of $10,000 from the 2023 Operating Budget – Strategic initiatives for a regional economic development project at the Three Hills Airport in partnership with the Town of Three Hills and Prairie College.Mike Haugen 2023 Q4 Hiring in Process (via Prairie). Additional grant funding has been applied for. MOU between Prairie, Town, and County has been signed. 25-Jul-23 256/23 That Council approves a draw of $180,000 from the Capital Roads Reserve to fund the installation of a graded aggregate seal coat on Range Road 240 and Range Road 234, for which the submitted bid was higher than originally budgeted.Marika Von Mirbach Q4 of 2023 Reserve Draws will be made at end of year or project completion 26-Sep-23 308/23 That Council defer the Grader and Gravel Services Policy #13-2 discussion to a future Committee of the Whole meeting.Mike Ziehr 2024 Q2 Policy #13-2 will be reviewed concurrently with the upcoming Policy #13-36 Dirt Trails review. 24-Oct-23 383/23 That Council approve the Integrated Facility Condition and Asset Retirement Assessment Project' with an allocated budget of $325,000 to be distributed over the next three years, with an immediate commencement, to be funded from the Contingency Reserve.Marika Von Mirbach Reserved Draws will be made at end of year Council Input is Required 24-Oct-23 389/23 That Council approve the cancellation of taxes on Municipal Tax Rolls that have been turned over to the Orphan Well Association and are affiliated with Manitok Energy Inc., Trident Exploration (Alberta), Lexin Resources Ltd., Arrow Point Oil & Gas Ltd., and Canyon Oil and Gas Corporation, totaling $75,545.07.Those being Tax Rolls 34222431300, 32231020410, 33221831100, 29261041600, 32221020400, 28213431201, 34213240900, 32220642100, 33221710800, 29261010800, 33242220400, 28211231101, 34213231300, 31222510100, 33220210100, 29260341600, 32233420400, 28201820501, 33233010100, 30251931200, 29253332100, 29260310700, 32232731300, 28200740900, 33232410800, 30251910700, 33222910700, 29261420300, 32232320600, 31231231100, 33231310100, 30251410110, 33221910700, 29261410700, 30231141500; andThat Council approve the cancellation of taxes that have been deemed uncollectable, affiliated with Pocahontas Petroleum Ltd and Crimson Energy Ltd., for a total of $13,723.65; andThat Council direct Administration to submit an application under the Provincial Education Requisition Credit (PERC) for the uncollectable Education Requisition (NR) and Industrial Property Requisition (DIP).Complete Marika Von Mirbach 14-Nov-23 400/23 That Council approves the Fire Mutual Aid Agreement between Wheatland County and Kneehill County, as presented.Complete Debra Grosfield Waiting final signatures 28-Nov-23 417/23 That Council approve the Reserve Funded Projects proposed in the 2024 Budget Book, as presented, with further discussion to occur regarding the Growing Kneehill Event. Scheduled for the February Council Meeting for consideration 12-Dec-23 435/23 That Council authorize the Chief Administrative Officer to sign the Mount Vernon Booster Station Purchase Agreement.Complete 12-Dec-23 438/23 That Council request an audit planning meeting with the appointed auditors for the 2023 audit at a future meeting date.Complete Scheduled for the Jan 16, 2024 Committee of the Whole Meeting. 12-Dec-23 448/23 That Council direct administration to bring back an update on Bylaw 1889 to the January 16, 2024, Committee of the Whole Complete Bring back to the February 13th, 2024, Council Meeting. 09-Jan-24 003/24 That Council move first reading of proposed Bylaw 1894 for the purpose of amending Land Use Bylaw 1808 by redesignating a portion of SE 24-28-24 W4 and NE 13-28-24 W4 from Agriculture District to Light Industrial District.Complete 09-Jan-24 004/24 That Council move to schedule the Public Hearing, as per Sections 216.4 & 692 of the Municipal Government Act, to be held on February 13, 2024 at 10:00 a.m.2024-02-13 Public Hearing scheduled for the February 13, 2024 Council Meeting Council Action Items Page 174 of 175 Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status Council Action Items 09-Jan-24 007/24 That Council increase the budget for the Integrated Facility Condition and Asset Retirement Assessment Project by $40,000 to a total of $365,000 to be funded from the Contingency Reserve over a period of three years.Complete 09-Jan-24 008-011/24 That Council provide all three readings to Bylaw 1893, that being a bylaw to establish rates, fees and charges for various operations, products, permits and services.Complete 09-Jan-24 012/24 That Council approve the attendance of Councillor McGhee and Councillor Christie to the Tourism Advocacy Summit being held in Edmonton on February 4-6, 2024.Complete 09-Jan-24 014/24 That Council forward a proposal for regional STARS funding presentation to the Kneehill Regional Partnership.2024-03-30 Next KRP meeting is in March 2024 09-Jan-24 015/24 That Council amend the 2024 budget to allocate an extra $2,000 to STARS, bringing the total amount to $5,000, with the extra funding to come from Council Contingency. Complete Page 175 of 175