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Post-Meeting Agenda Package - CM_Nov28_2023
COUNCIL MEETING POST-MEETING AGENDA Tuesday, November 28, 2023, 8:30 a.m. 1600 2nd Street NE Three Hills, AB T0M 2A0 https://www.youtube.com/@kneehillcounty48 Pages 1.Call Meeting to Order 1.1 Agenda 1.1.1 Additions to the Agenda 1.1.2 Adoption of the Agenda 2.Approval of Minutes 2.1 Regular Council Meeting Minutes of November 14, 2023 3 3.Appointments 3.1 Travel Drumheller and Travel Alberta 7 Time: 10:00 a.m. Presenters: Julia Fleding and Andi Dziliums 3.2 Capstone Infrastructure Corporation 40 Time: 11:00 a.m. Presenter: Andrea Kausel, Najee Elbaroudi, Juliane Kniebel-Huebner 4.Infrastructure- Roads/Bridges/Water/Wastewater/Environment 4.1 Policy #14-12, New Water Connections to Existing Rural Waterlines 53 4.2 Policy #14-10, Long Service Connections 61 4.3 Bridge File #13477 - STIP Application 65 5.Community Services 5.1 Planning 5.1.1 Bylaw 1889 Clarifications 87 5.2 Agricultural Service Board & Parks No Report 5.3 Protective Services No Report 5.4 Economic Development No Report 6.Corporate Services 6.1 2024 Budget Responses to Questions & Information Requests 108 6.2 2024 Budget Responses to Questions & Information Requests Continued 7.Legislative Services 7.1 Policy #15-1, Century Farm and Ranch Award 148 7.2 “New” Policy #15-4, Rural Community Hall Capital Grant 152 7.3 Policy #15-13, Rural Community Halls 157 7.4 Policy #15-3, Community Grants to Non-Profit Organizations 163 7.5 Policy #15-7, Recreation, Community, Arts & Cultural Events 174 7.6 "New" Policy #15-8, Rural Resident Connections Grant 178 7.7 Policy #15-10, Youth Event Sponsorship Grant 182 7.8 Alberta Utilities Commission Review 188 7.9 Cancellation of December 5, 2023 Committee of the Whole Meeting 8.Disposition of Delegation & Public Hearing Business 8.1 Travel Alberta Destination Development Plan 190 8.2 Capstone Infrastructure Corporation 9.Council and Committee Reports 192 9.1 Division 7 Report 193 9.2 Drumheller Solid Waste Association 9.3 Town Hall 10.Council Follow-Up Action List 195 11.Closed Session 11.1 Confidential Evaluations (FOIP -Section 19) 11.2 Advice from Officials (FOIP- Section 24) 12.Motions from Closed Session 13.Adjourn Page 2 of 196 __________Initials 1 Kneehill County Regular Meeting of Council Minutes November 14, 2023, 8:30 a.m. 1600 2nd Street NE Three Hills, AB T0M 2A0 Council Present: Faye McGhee, Councillor Jerry Wittstock, Deputy Reeve Carrie Fobes, Councillor Laura Lee Machell-Cunningham, Councillor Wade Christie, Councillor Kenneth King, Reeve Council Absent: Debbie Penner, Councillor Staff Present: Mike Haugen, Chief Administrative Officer Mike Ziehr, Director of Infrastructure Kevin Gannon, Director of Community Services Marika Von Mirbach, Financial Planning Coordinator Carolyn Van der Kuil, Legislative Services Coordinator _____________________________________________________________________ 1. Call Meeting to Order Reeve King called the meeting to order at 8:30 a.m. 1.1 Agenda 1.1.1 Additions to the Agenda Additions under Council & Committee Reports 9.1 RMA 2023 Fall Conference 1.1.2 Adoption of the Agenda Resolution: 397/23 Moved by: Councillor Christie That Council approve the agenda as amended. CARRIED UNANIMOUSLY Page 3 of 196 November 14, 2023 __________Initials 2 2. Approval of Minutes 2.1 Organizational Meeting Minutes of October 24th, 2023 Resolution: 398/23 Moved by: Councillor McGhee That Council approves the adoption of the minutes of the October 24th, 2023, Organizational Meeting, as presented. CARRIED UNANIMOUSLY 2.2 Regular Council Meeting Minutes of October 24, 2023 Resolution: 399/23 Moved by: Councillor Cunningham That Council approves the adoption of the minutes of the October 24th, 2023, Regular Meeting of Council, as presented. CARRIED UNANIMOUSLY 3. Appointments 3.1 Kneehill Regional Family and Community Support Services Yvonne Wilson and Keara McGhee presented to Council the 2022/2023 Kneehill Family Wellness Program Annual Report. 5. Community Services 5.3 Protective Services 5.3.1 Fire Mutual Aid Agreement with Wheatland County Resolution: 400/23 Moved by: Councillor Cunningham That Council approves the Fire Mutual Aid Agreement between Wheatland County and Kneehill County, as presented. CARRIED UNANIMOUSLY 6. Corporate Services 6.1 2024 Proposed Operating Budget The Chair called for a recess at 9:34 a.m. and called the meeting back to order at 9:49 a.m. with all previously mentioned members present. Page 4 of 196 November 14, 2023 __________Initials 3 The Chair called for a recess at 10:55 a.m. and called the meeting back to order at 11:12 a.m. with all previously mentioned members present. Resolution: 401/23 Moved by: Councillor McGhee That Council receive the 2024 Proposed Operating Budget for information. CARRIED UNANIMOUSLY 7. Legislative Services 7.1 2023 Christmas Closure Resolution: 402/23 Moved by: Councillor Cunningham That Council receive the 2023 Christmas Closure report for information. CARRIED UNANIMOUSLY 8. Disposition of Delegation & Public Hearing Business 8.1 Kneehill Regional Family & Community Support Services Delegation Resolution: 403/23 Moved by: Councillor McGhee That Council receive for information the Kneehill Family Wellness Program 2022/2023 Annual Report. CARRIED UNANIMOUSLY 9. Council and Committee Reports Resolution: 404/23 Moved by: Councillor Fobes That Council accepts for information the Council & Committee Report, as presented. CARRIED UNANIMOUSLY 9.1 RMA 2023 Fall Conference A verbal report was provided by Council on the Conference they attended last week in Edmonton. Page 5 of 196 November 14, 2023 __________Initials 4 10. Council Follow-Up Action List Resolution: 405/23 Moved by: Councillor Christie That Council receive for information the Council Follow-Up Action List, as presented. CARRIED UNANIMOUSLY 11. Closed Session The Chair called for a recess at 12:08 p.m. and called the meeting back to order at 1:05 p.m. with all previously mentioned members present. Resolution: 406/23 Moved by: Councillor Fobes That this meeting goes into closed session at 1:05 p.m. for the following reason(s): Confidential Evaluations (FOIP-Section 19) CARRIED UNANIMOUSLY Resolution: 407/23 Moved by: Councillor Cunningham That Council return to open meeting at 1:20 p.m. CARRIED UNANIMOUSLY 1:26 p.m. - meeting recessed to allow return of public. 1:26 p.m. - meeting resumed. 13. Adjourn The meeting adjourned at 1:26 p.m. Ken King, Reeve Mike Haugen, CAO Page 6 of 196 Delegation Request Form Please submit completed form to carolyn.vanderkuil@kneehillcounty.com This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of this information, please contact the FOIP Coordinator at 403-443-5541. Regular Council Meeting Date & Time: GUIDELINES • Presentations are not to exceed 15 minutes, including questions, unless permitted by Council. • The Delegation Request Form and related documents will become part of the public record and will be released/published in the agenda and minutes and will be made available to the pubic in a variety of methods. • Persons interested in requesting a presentation to Kneehill County Council must supply all pertinent information including handouts, PowerPoint Presentations no later than 4:00 p.m. on the Wednesday prior to the scheduled Tuesday meeting. If your material is not published in the agenda, bring ten (10) copies with you to the meeting. Note: distributed documents will become part of the public record. • The County’s Council meetings are video recorded and live-streamed on the County’s website. Please submit completed form to carolyn.vanderkuil@kneehillcounty.com PRESENTER DETAILS Name: (Person Making presentation) Company or Group Represented: Contact Number: Email: Mailing Address: MEETING DETAILS Please Note: Regular Council Meetings are held the second and fourth Tuesday of every month unless otherwise posted. Please see Kneehill County Website or contact Administration for more information. November 28, 2023 @ 10:00 a.m. Julia FIelding and Andi Dziliums Travel Drumheller and Travel Alberta 403 8232242 julia@traveldrumheller.com Po Box 1357, Drumheller, AB, T0J 0Y0 Page 7 of 196 Delegation Request Form Please submit completed form to carolyn.vanderkuil@kneehillcounty.com This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of this information, please contact the FOIP Coordinator at 403-443-5541. PRESENTATION TOPIC Will the presentation require PowerPoint facilities? Yes No The topic of the discussion is (be specific, provide details, and attach additional information, if required so that all necessary details may be considered.): PURPOSE OF PRESENTATION ☐ Information Only ☐ Request Action/Support ☐ Request Funds ☐ Other Desired Resolution (What is the decision you are asking to make?) • Have you included all attachments? • Does your summary contain all pertinent information? • Have you provided enough information to enable Council to make an informed decision? • Have you reviewed your presentation to ensure that it will fit within the specified timelines? An outline of the work undertaken by Travel Drumheller and the importance of Tourism to the region. Also the creation of Tourism Development Zones by Travel Alberta and their work on achieving the provincial target of doubling tourism revenue by 2035. Page 8 of 196 Uncover Wonder A trulyiconic destination Travel Drumheller & D E S T I N A T I O N D R U M H E L L E R N O V E M B E R 2 0 2 3 Page 9 of 196 We love telling people about our breathtaking landscapes, fun festivals, cool people, and distinct businesses. We are proud of our region and want everyone to benefit from a vibrant tourism industry. At Travel Drumheller we are storytellers Page 10 of 196 About Travel Drumheller Through a Tourism Strategy conducted in 2011, it was recommended that Drumheller create a Destination Marketing Organization (DMO) to take Drumheller forward as a Destination. The Chamber of Commerce, Town of Drumheller, Royal Tyrrell Museum, and Canalta Hotels collaborated and coordinated the initial launch of the Organization in 2014. The team remains permanent Board Members with collaboration from other businesses and nonprofits within the Valley to maintain the diverse voices and needs of the tourism industry within the area. In the pursuit of building the Drumheller region as a Tourist Destination, the organization was relaunched in September 2020 with a full-time Executive Director position. After a successful two-year trial of the pilot, Travel Drumheller established and hired a permanent full-time Executive Director followed closely by the creation of two other full-time permanent positions; Business Support Manager and Marketing Manager. Travel Drumheller is the Destination Marketing Organization for the region. Its role is to promote the region throughout Western Canada and the world. Page 11 of 196 Travel Drumheller V i s i o n T h e D r u m h e l l e r r e g i o n i s a n i c o n i c C a n a d i a n D e s t i n a t i o n M i s s i o n T o p r o m o t e D r u m h e l l e r a n d r e g i o n a s a y e a r -r o u n d d e s t i n a t i o n V a l u e s P a s s i o n A u t h e n t i c i t y K n o w l e d g e Page 12 of 196 Horseshoe Canyon Destination Drumheller Horsethief Canyon Hoodoos The Atlas Coal Mine Page 13 of 196 Tourism Numbers $70 MILLION IN SALES 1 IN 6 JOBS $16 MILLION IN WAGES Page 14 of 196 2022-2023 Highlights I n c r e a s e d s t a f f i n g f r o m o n e f u l l -t i m e p e r m a n e n t p o s i t i o n t o a t e a m o f t h r e e f u l l -t i m e p e r m a n e n t e m p l o y e e s A d d e d t w o f u l l -t i m e s e a s o n a l c o n t r a c t o r s A d d e d t w o p a r t -t i m e p r o j e c t s p e c i f i c c o n t r a c t o r s $3 3 ,0 0 0 s u p p o r t i n g l o c a l e v e n t s A T r a v e l A l b e r t a T o u r i s m D e v e l o p m e n t Z o n e D e s t i n a t i o n D e v e l o p m e n t P l a n c o m p l e t e d Page 15 of 196 Destination Drumheller V I S I O N To be an iconic year-round destination grounded in community M I S S I O N Driving significant economic and social value for Drumheller residents, businesses, and visitors through destination development Page 16 of 196 Destination Drumheller A C H I E V E M E N T S Plan created from community engagement activities Plan completed March 2023 Hired Implementation Manager Created a steering committee “T H E F U T U R E P O T E N T I A L F O R T O U R I S M I N D R U M H E L L E R I S O N L Y C O N S T R A I N E D B Y P E R C E P T I O N S O F W H A T T O U R I S M C U R R E N T L Y I S & S U P P O R T E D B Y T H E V I S I O N O F W H A T I T C A N B E C O M E .” T W E N T Y 3 1 M A R C H 2 0 2 3 Page 17 of 196 Page 18 of 196 Page 19 of 196 Page 20 of 196 Page 21 of 196 Page 22 of 196 Page 23 of 196 Page 24 of 196 Page 25 of 196 Page 26 of 196 Page 27 of 196 Page 28 of 196 Page 29 of 196 Page 30 of 196 Page 31 of 196 Page 32 of 196 Page 33 of 196 Page 34 of 196 Page 35 of 196 Page 36 of 196 Page 37 of 196 Page 38 of 196 A n y Q u e s t i o n s ? “Destination promotion is a catalyst for community vitality, driving what is needed for a community to become that destination where people want to visit, live, work and play. ” Jack Johnson, Destinations International Page 39 of 196 Delegation Request Form Please submit completed form to carolyn.vanderkuil@kneehillcounty.com This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of this information, please contact the FOIP Coordinator at 403-443-5541. Regular Council Meeting Date & Time: GUIDELINES • Presentations are not to exceed 15 minutes, including questions, unless permitted by Council. • The Delegation Request Form and related documents will become part of the public record and will be released/published in the agenda and minutes and will be made available to the pubic in a variety of methods. • Persons interested in requesting a presentation to Kneehill County Council must supply all pertinent information including handouts, PowerPoint Presentations no later than 4:00 p.m. on the Wednesday prior to the scheduled Tuesday meeting. If your material is not published in the agenda, bring ten (10) copies with you to the meeting. Note: distributed documents will become part of the public record. • The County’s Council meetings are video recorded and live-streamed on the County’s website. Please submit completed form to carolyn.vanderkuil@kneehillcounty.com PRESENTER DETAILS Name: (Person Making presentation) Company or Group Represented: Contact Number: Email: Mailing Address: MEETING DETAILS Please Note: Regular Council Meetings are held the second and fourth Tuesday of every month unless otherwise posted. Please see Kneehill County Website or contact Administration for more information. November 28, 2023 at 11:00 a.m. Andrea Kausel, Najee Elbaroudi, Juliane Kniebel-Huebner Capstone Infrastructure Corporation 4033545146 nelbaroudi@capstoneinfra.com 400-3rd Ave. SW, Suite 1470 Calgary, AB Page 40 of 196 Delegation Request Form Please submit completed form to carolyn.vanderkuil@kneehillcounty.com This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of this information, please contact the FOIP Coordinator at 403-443-5541. PRESENTATION TOPIC Will the presentation require PowerPoint facilities? Yes No The topic of the discussion is (be specific, provide details, and attach additional information, if required so that all necessary details may be considered.): PURPOSE OF PRESENTATION ☐ Information Only ☐ Request Action/Support ☐ Request Funds ☐ Other Desired Resolution (What is the decision you are asking to make?) • Have you included all attachments? • Does your summary contain all pertinent information? • Have you provided enough information to enable Council to make an informed decision? • Have you reviewed your presentation to ensure that it will fit within the specified timelines? Lone Pine Wind Farm 4 4 Page 41 of 196 Introduction to Capstone Infrastructure & Lone Pine Wind Farm Presentation to Kneehill County November 28, 2023 Page 42 of 196 Capstone at a Glance 2 North American developer and long-term owner-operator of renewable and thermal power projects, including wind, solar, run-of-river hydro, biomass, & natural gas cogeneration. PROFILE KEY STATS RECENT ACTIVITY Gross installed capacity across Canada 824 MW 2 GW Current development project pipeline in Canada & US 31 Facilities Proven track record of Operational and HSE Excellence ►Successfully decommissioned our first facility in summer 2023: the Fitzpatrick Wind Farm, previously operating in Nova Scotia ►Surpassed 30 operating facilities with the completion of two solar projects in Alberta in early 2023 ►Opened our second corporate office with a new location added in Calgary in December 2022 Generating our low -carbon future. Clean and renewable energy is our business, and our people are our greatest asset. We’re here to drive the energy transition forward through creative thinking, strong partnerships, and a commitment to doing things right. Page 43 of 196 Growth and Investment in Alberta 3 Owner-operator in Alberta since 2007 Capstone’s first investment in Alberta was the Whitecourt Power biomass plant in 2007. Capstone has been active in the development of wind and solar in Alberta since 2018. With a growing fleet in Alberta, we opened an office in Calgary in 2023, and now employ 50+ full time staff. GROWTH & INVESTMENT IN ALBERTA RECENT ACTIVITY committed in capital investment since 2018 $850m 700+ skilled jobs created for project construction in 2021-2023 435 MW New solar and wind projects advanced since 2018 ►Executed multiple corporate PPAs for projects located in Alberta in the last 5 years with numerous organizations including: TC Energy, Keyera, Gibson Energy, Pembina Pipeline ►Executed Canada’s largest municipal PPA with the City of Edmonton for our 192 MW Wild Rose 2 Wind Farm ►Currently 2 wind projects in construction in Alberta (250+ MW) ►50 MW of solar projects COD in 2023 ►132 MW Claresholm solar farm achieved COD in April 2021 Representatives from Starland County, Capstone, Keyera, Borea Construction celebrate first panels being installed at Michichi Solar // Oct 2022 Page 44 of 196 Key Takeaways 1.What makes Alberta a great place to develop renewable energy projects? 2.Why is Capstone proposing the Lone Pine Wind Farm in Kneehill County? 3.How is the development and approval of these projects regulated? 4.What are the main benefits to the community? 4 Page 45 of 196 Renewable Energy Development in Alberta •Alberta’s electricity market has been deregulated since 2001 •The province operates a wholesale power market for all electricity bought and sold in Alberta. •More than $5 billion of investment have been injected into the market since 2019 (Global News, Nov. 2023). •Alberta has among the best solar and wind resources in Canada making the province attractive for investment of low-cost renewable energy. •Corporate Environmental, Social, and Governance (ESG) commitments are driving further investment in renewables projects in Alberta Page 46 of 196 Why are we proposing Kneehill County? •Wind resource decoupled from southern Alberta wind patterns •Proximity to the transmission grid with ability to deliver to power to load centers •Low environmental risk, aligning with Alberta Environment and Protected Areas Wildlife Directive for wind energy •Strong support from host landowners close to 40 different participants joined since 2016 •Positive working relationship between Capstone and the Kneehill County through development and construction of Kneehill Solar 6 Page 47 of 196 Regulatory & Consultation Process •Renewable energy projects in Alberta are subject to approvals at three levels of jurisdiction: federal, provincial and municipal •The key provincial regulator for electricity projects in the Alberta Utilities Commission •Alberta Environment & Protected Areas sets out guidelines for renewables siting and reclamation •Wildlife Directive for Alberta Wind Energy Projects •Conservation and Reclamation Directive for Renewable Energy Operations •Alberta Electric System Operator manages access to the grid for new connection projects •Local municipality responsible for issuing development permits and entering into road use and other agreements 7 Page 48 of 196 Capstone in the Community •Capstone is a long-term owner operator, and operating and maintaining high caliber facilities, we attribute our success to our local engagement in the communities where we operate. •Employment Opportunities: Create jobs for local residents, both during construction and on-going maintenance and operations. •Investment in Local Infrastructure: Property taxes contribute to improvements of public roads, schools, or community centers. •Community Support: Direct contribution to initiatives through donations and serving as a local presence, and welcoming schools to our facilities to learn about sustainability and renewable energy. 8 Page 49 of 196 Lone Pine Wind Farm by the Numbers 9 Page 50 of 196 Contact Information Najee Elbaroudi Project Manager Phone: 403-354-5146 Email: nelbaroudi@capstoneinfra.com Juliane Kniebel-Huebner Director, Western Canada Development Phone: 403-801-3528 Email: JKniebel@capstoneinfra.com Project Website & Inquiries: www.lonepinewindfarm.com projects@capstoneinfra.com Capstone Website: www.capstoneinfrastructure.com 10 Page 51 of 196 Resources For more information related to renewable energy and other topics, please visit: •Canadian Renewable Energy Association: https://renewablesassociation.ca/blog/ •Business Renewables Centre: https://businessrenewables.ca/resources •Pembina Institute: https://www.pembina.org/blogs •Alberta Utilities Commission: https://media.www.auc.ab.ca/prd-wp- uploads/regulatory_documents/Reference/PublicInvolvementBrochure.pdf •Farmer’s Advocate Office: https://www.alberta.ca/surface -rights-and-renewable-energy •Alberta Electric System Operator: https://www.aeso.ca/grid/connecting-to-the-grid/ 11 Page 52 of 196 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Policy 14-12, New Water Connections to Existing Rural Waterlines Meeting Date: Tuesday, November 28, 2023 Prepared By: John McKiernan Presented By: John McKiernan RECOMMENDED MOTION: That Council approve Policy 14-12, New Water Connection to Existing Rural Waterlines as presented STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☒ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- Existing Policy: 14-12, Water Riser Installation on Existing County Waterlines BACKGROUND/PROPOSAL: The current policy was created to provide guidelines for applicants/landowners to connect to existing rural waterlines and defining the difference between adjacent and non-adjacent connections. As part of the regular policy review process, policy 14-12: New Water Connection to Existing Rural Waterlines with proposed changes is being brought forward for Council’s consideration DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Some amendments have been made to the existing policy. The first notable change is the title as the word “Connection” replaces “Riser” as the riser is a portion of the overall connection to the waterline. There was some adjustment in the order the information was presented in the Policy as well as some small wording corrections. There are two substantial changes being brought forward to Council; the first is deleting the requirement that all developers and landowners adjacent to a waterline must apply for a water model as a condition of development or subdivision. The second is deleting the County cost share option for extension of waterlines. The requirement to apply for water modeling at the time of development/subdivision is put on as a condition and if not wanted the service remains unused. The requirement for a developer/landowner to apply for water modeling if it is not required by them (ie: will use groundwater well) essentially uses up allocation on that particular water system, this could ultimately affect a future developer/landowner, who requires the water connection, not receiving positive water model results. Other than our Hamlets and Previous water Co-ops our rural water systems have many services that are currently unused. Page 53 of 196 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 The option of the County cost sharing with a developer/landowner on the extension of waterline was done to make it more affordable for residents to connect to a rural waterline. The current policy allows for 50/50 cost sharing up to a maximum of $25,000 and in the past was included in the budget on the chance that there was the opportunity. This has been removed from the budget in last few years. This option has been utilized 5 times throughout the years. There are no other policies that provide the option for a cost share option for extension or creation of County infrastructure. FINANCIAL & STAFFING IMPLICATIONS: If proposed changes to the policy are accepted by Council it will eliminate the option for cost sharing on extended waterlines. Currently the County offers a 50/50 cost share up to a maximum of $25,000. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Public Notification Other: ATTACHMENTS: New Policy 14-12, New Water Connection t Existing Rural Waterlines Old Policy 14-12, Water Riser Installation on Existing County Waterlines COUNCIL OPTIONS: 1. Council moves to accept Policy 14-12, New Water Connection to Existing Rural Waterlines as presented. 2. Council moves to accept Policy 14-12, New Water Connection to Existing Rural Waterlines as amended. 3. Council receives as information. FOLLOW-UP ACTIONS: Administration will update the Policy accordingly. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Mike Ziehr, Director of Infrastructure Approved- ☒ Page 54 of 196 POLICY Section Policy No. Page Environmental Services 1 of 3 Policy Title Date: Motion No. Draft Policy 14-12- New Water Connection to Existing Rural Waterline.docx November 28, 2023 [Category] Purpose: To provide potable water connections to residential development on parcels that are adjacent as well as non- adjacent to rural County waterlines. This policy establishes guidelines, procedures and costs for connecting to an existing rural waterline. Policy Guidelines: 1. This policy is for all connections to an existing rural water system. 2. Requests to connect properties outside of the municipal boundaries of Kneehill County are not applicable to this policy and will be processed through Policy 14-17, Non-County Residential Connection to a Rural Waterline. 3. There are two circumstances regarding connecting to an existing waterline: a. Adjacent to the waterline, which is a parcel of land whose property line lies within 100 meters of the existing waterline; and b. Non-adjacent to the waterline, which is a parcel of land whose property line lies over 100 meters away from an existing waterline. 4. Rural waterlines are designed to provide a potential full flow of 4 igpm at 40 psi. 5. All potential connections, whether adjacent or non-adjacent, must apply for water modeling prior to any connection. The water model will determine the capacity of the system to service the parcel as well if there are any negative effects if the parcel was to connect to the system. The applicant shall be required to pay the fee set in the Master Rates Bylaw. 6. Developers/landowners who are approved for a second dwelling on a parcel (where permissible in the Land Use Bylaw) are not required to take a second water connection when the legally existing first dwelling already has a connection. If the developer/landowner wishes to have a second service installed, a water modeling study will be required, and all fees associated will be incurred. A single water service cannot service two separate titled parcels of land. 7. The water model will assess if the new connection is capable of obtaining a full flow water service or in some instances, where capacity may be limited, applicants may only be able to obtain a constant flow service (0.5 igpm). In the instance that the model indicates the inability to achieve the full flow service the applicant, at their cost, shall install a cistern system. The cistern and all equipment and future maintenance will be the responsibility of the homeowner. 8. After the water modeling is complete and prior to any installation of the water service the applicant will be required to remit payment for connecting to the water system as set in the Master Rates Bylaw. The fee may be paid either in one lump sum prior to installation or a charging agreement over a 15- year period. Should the applicant choose the charging agreement 15-year option, they will be required to enter into a Charging the agreement with Kneehill County. This agreement will set out the terms of repayment, interest rate and will be registered against the title of the property. The interest rate will be set at the time the agreement is entered into and will be prime rate plus 2% as posted at the Page 55 of 196 POLICY Section Policy No. Page Environmental Services 2 of 3 Policy Title Date: Motion No. Draft Policy 14-12- New Water Connection to Existing Rural Waterline.docx November 28, 2023 [Category] Kneehill County’s approved financial institution. An additional administration fee of $500.00 will apply to those choosing this 15-year payment option and will be required to be paid prior to the agreement being registered. There will be no penalty for early repayment. 9. The curbstop and meter lift, for the water service, will be placed along the property line of the parcel. . 10. It is the responsibility of the applicant for all costs and the installation of the pipe from the curbstop to the residence as well as any internal plumbing to complete the installation. Kneehill County does not complete any private plumbing. 11. All installations shall follow County guidelines and standards. Adjacent Water Connection: 1. Is deemed adjacent when the property line of the parcel of land to be served is 100 meters or less from the existing rural water line. 2. Upon acceptable water modeling results and all fees have been paid, a water connection will be completed. The flat fee for a water connection will include all material, labour and equipment required to make a connection to the main water line and install a curbstop at the property line of the applicant. 3. Kneehill County will assume the role of the contractor for the project and may work with a sub- contractor for the installation of the water service. Non-Adjacent Water Connection: 1. Is deemed non-adjacent when the property line of the parcel of land to be served is greater than 100 meters from the existing rural waterline and will require that an extension of the current waterline is to be constructed. 2. Request for a connection will require a water model study to be completed prior to any approval for connection. This water model will determine the capacity of the existing system to accommodate the request for connection. 3. Upon the water model returning acceptable results for the new connection, the applicant for the connection will be responsible for the hiring and co-ordination of an acceptable contractor to complete the construction of the waterline extension. 4. The construction of the waterline shall be completed by a qualified contractor and all applicable codes and best practices shall be adhered to. 5. The applicant must submit the name of the contractor as well as previous relatable experience with waterline construction/installation. The selection of the contractor will be at the discretion of the County. 6. All costs will be borne by the applicant including County fees (connection cost), contractor costs, material costs and commissioning costs. 7. Kneehill County shall be notified of the schedule to construct the waterline and the commissioning of the waterline. 8. The connection from the existing line to the new extended line will be completed by Kneehill County, if the installation of a valve is required this too shall be completed by the County. Page 56 of 196 POLICY Section Policy No. Page Environmental Services 3 of 3 Policy Title Date: Motion No. Draft Policy 14-12- New Water Connection to Existing Rural Waterline.docx November 28, 2023 [Category] 9. Upon acceptable water modeling results, Kneehill County will produce a cost estimate for the extension of the waterline. This cost estimate will include but is not limited to; cost to purchase and place the pipeline, crop damages and land titles cost. 10. If the actual construction costs exceed the estimate, the applicant/landowner will be responsible for payment prior to the water being turned on at the curbstop. Alternatively, the County will refund any overpayment to the applicant/landowner. 11. In all situations, the County will become the owner of, and be responsible for the future maintenance of the extended distribution water line if located within a County right of way or easement. The applicant/landowner will own and be responsible for waterlines on the service side of the curbstop. 12. Kneehill County will assume the role of the Contractor for the project and may work with a sub- contractor for the installation of the waterline extension and the installation of the water service. 13. All distribution lines will be built to County standards. Ken King, Reeve Mike Haugen, CAO Approved: November 28, 2023 [Category] Review Date: Date four years from last approval date Page 57 of 196 Page 58 of 196 Page 59 of 196 Page 60 of 196 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Policy Review, 14-10: Long Service Connections Meeting Date: Tuesday, November 28, 2023 Prepared By: John McKiernan Presented By: John McKiernan RECOMMENDED MOTION: That Council delete existing Policy 14-10. Long Service Connections as presented STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☒ ☒ ☒ ☒ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- Existing Policy: 14-10, Long Service Connections. BACKGROUND/PROPOSAL: The Current Policy was created to provide guidelines for applicants/landowners whose residence is a substantial distance from the curbstop. The Policy provided financial assistance with the costs for connection on distances greater than 300 meters. As part of the regular Policy review process, Policy 14-10: Long Service Connections Administration is proposing to eliminate the current Policy as it stands. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: There is currently no other financial assistance policy provided to landowners for other infrastructure projects that are specific for their own personal benefit. The Policy has been rarely used over the years with approximately 3 recipients of financial aid provided through Policy 14-10 There are no current changes to the Policy being proposed if Council wishes to continue with the pr ogram of providing the financial assistance to landowners with a long service. FINANCIAL & STAFFING IMPLICATIONS: If proposed changes to the policy are accepted by Council, it will eliminate the option for cost sharing on long service connections. Currently the County offers cost sharing up to a maximum of $5,000 RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: Page 61 of 196 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 ATTACHMENTS: Existing Policy 14-10, Long Service Connections COUNCIL OPTIONS: 1. Council moves to delete Policy 14-10, Long Service Connections as presented. 2. Council moves to accept Policy 14-10, Long Service Connections as written. 3. Council moves to accept Policy 14-10, Long service Connections as amended. 4. Council receives as information. FOLLOW-UP ACTIONS: If Council deletes or accepts the proposed policy as written or with amendments, it will be updated accordingly. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Mike Ziehr, Director of Infrastructure Approved- ☒ Page 62 of 196 Page 63 of 196 Page 64 of 196 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: BF #13477 - STIP Application Meeting Date: Tuesday, March 28, 2023 Prepared By: Mike Conkin, Project Supervisor Presented By: Mike Conkin, Project Supervisor RECOMMENDED MOTION: That Council approve the application to the Strategic Transportation Infrastructure Program (STIP) to help fund the construction of BF #13477. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☒ ☐ ☐ ☐ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: Bridge file #13477 is a bridge sized culvert located west of Trochu on Township Road 3-22A. This bridge file has a very low structural rating (22.2%) and is proposed for replacement in 2024. Design of the replacement structure was approved in the 2023 Capital Budget. The Alberta Strategic Transportation Infrastructure Program (STIP) helps fund rehabilitation and maintenance on bridges and bridge-sized culverts on municipal roads. Typically, funding is only available for bridges with a structural rating of 44.4% and lower. If the application is successful prov incial contributions could be up to 75% of eligible costs. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The replacement of bridge file #13477 is proposed in the 2024 budget with funding from the Roads Reserve. Administration is bringing this request forward prior to final adoption of the 2024 Capital Budget due to the STIP funding deadline of November 30th, 2023 for 2024 construction FINANCIAL & STAFFING IMPLICATIONS: There is no cost currently to apply for STIP funding. If approved, the STIP funding would reduce the funding required from the Roads Reserve. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: Page 65 of 196 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 ATTACHMENTS: STIP funding request COUNCIL OPTIONS: 1. That Council approve the recommended motion as presented. 2. That Council not approve the recommended motion as presented. 3. That Council suggest alternate options to the motion. FOLLOW-UP ACTIONS: If Council approves the request, staff will apply for STIP funding for BF 13477 APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Mike Ziehr, Director of Infrastructure Approved- ☒ Page 66 of 196 Page 67 of 196 Page 68 of 196 Strategic Transportation Infrastructure Program 2024 Application for Funding Local Road Bridge Program (LRB) BF 13477 NW-18-33-23-W4M Page 69 of 196 Introduction Kneehill County has 213 bridge structures and culverts throughout the municipality. The majority of these bridges are bridge culverts larger than 1500 mm. Most of the structures were built in the 1950s, with an estimated life span of 50 to 60 years. Bridges are on a five-year major inspection cycle by the province of Alberta. In coordination with these inspections and Kneehill County’s long-term Road Network Plan, we are working to ensure sustainable transportation corridors throughout our County by ensuring bridge and bridge culverts are maintained over time and replaced when at the end of their life cycle. Please accept this as our request for funding for the bridge replacement (BF 13477). Thank you, Mike Ziehr, CET, CLGM Director of Infrastructure Page 70 of 196 Basic Information Application Date: November 30, 2023 Name of Project: Local Road Bridge Funding Request Project Location: BF 13477 - NW-18-33-23-W4M Map: Attached as Appendix A Applicant: Kneehill County Address: Box 400 1600-2nd Street NE Three Hills, AB T0M 2A0 Contact Information: Mike Ziehr, CET, CLGM Director of Infrastructure 403-443-5541 phone 403-443-5115 fax mike.ziehr@kneehillcounty.com Engineer: McElhanney 100, 402 – 11th Ave SE, Calgary AB Canada T2G 0Y4 Total Project Costs: BF 13477 - $572,548 LRB Program Funding Requested: LRB (75% of eligible costs)- $429,411 Source of Balance: Kneehill County (25% of eligible costs)- $143,137 Estimated Completion Date: December 31, 2024 Page 71 of 196 Project Benefits Project Rationale Kneehill County continues to invest in their road network system. Along with a focus on securing gravel reserves, Kneehill County is developing a comprehensive road plan that identifies major maintenance and road rebuilds. A major component of this road plan is ensuring our bridge structures are safe and reliable. Bridges are on a five-year major inspection cycle by the Province of Alberta. In coordination with these inspections and Kneehill County’s Road Network Plan, the County is working to maintain sustainable transportation corridors throughout the county by ensuring bridge and bridge culverts are replaced or rehabilitated when at the end of their life cycle. Traffic Volume BF 13477 - NW-18-33-23-W4M 78 AADT/ year Increased Travel Distance BF 13477 - NW-18-33-23-W4M 5 km Safety Benefits The provision of secure and dependable transportation corridors for our residents, producers, industry, and visitors to the County is of the utmost importance to Kneehill County. In accordance with the regular inspections, BF 13477 is nearing the end of its life cycle and will need to be replaced to ensure that the local road may continue to remain open with no future restrictions. Several areas in Kneehill County have experienced overland flooding during the Spring. Ensuring bridges and bridge structures such as BF 13477 remain fully functional during these peak flows protects valuable road infrastructure, agricultural lands, and other private resident infrastructure. It also ensures safe travel and reduces the risk of closures or restricted access to lands or residences. Page 72 of 196 Economic Benefits Kneehill County is primarily an agricultural County. With the main provincial railway running through Kneehill County, the County holds three large grain handling terminals. In 2020, Kneehill County diversified its agriculture industry by approving a ten-acre green house that will eventually cover 70 acres after completion. Other diverse industries that make up Kneehill County include oil and gas extraction, which has been ongoing for many years. Over the years, the County has observed a rise in the renewable energy sector including wind and solar. All these industries contribute greatly to the economic sustainability of the County and surrounding municipalities. However, increased traffic and activity do have an impact on Kneehill County's infrastructure. It is vital that our road network system is maintained, including aging bridge structures, so that all road users can safely deliver their product in a timely manner. Kneehill County has classified their road network into three categories: 1. Arterial Roads- These are the highest level of road classification and are intended to serve traffic movement as their primary consideration with access to adjacent land as a secondary consideration. They are typically County roads which experience the highest volumes of traffic and provide connections from provincial highways, other arterial roads, collector roads, and neighboring municipalities. 2. Collector Roads- These are the second highest level of road classification and consider serving traffic movement as an equally important consideration as providing access to adjacent land. They typically provide connections from arterial roads, other collector roads, local roads, and hamlets. 3. Local Roads- These include all other roads that are not classified as an arterial or collector road and are intended to provide access to adjacent land as their primary consideration with traffic movement as a secondary consideration. They are typically low-volume roads that serve local traffic and are not generally used for long-distance travel. Bridge file road classification. BF 13477- NW-18-33-23-W4M Local Road Bridge Culvert Partnership No other funding partners have been identified as part of this project. Page 73 of 196 Outside Funding Kneehill County has reviewed various other grant programs that would support such a project. However, we have not been successful to date with any other funding opportunities. Supporting Documentation Included in this package is the most recent BIM inspection report for the bridge file. Recent photos in support of the inspections are also included where available. Page 74 of 196 Project Information Project Description Funding is requested for the following bridge file; BF 13477 - NW-18-33-23-W4M Replacement of Structure Financial Information The estimated cost for the bridge file id as indicated below. It is anticipated that the bridge will be complete by the end of 2024. 2024 LRB Funds: BF 13477 - NW-18-33-23-W4M $429,411 Applicant: BF 13477 - NW-18-33-23-W4M $143,137 Other Funds: $0 Total: $572,548 Page 75 of 196 Appendix A- Map of BF 13477 Kneehill County Page 76 of 196 Bridge Inspection Bridge File: BF 13477 Location: NW-18-33-23-W4M Year Built: 1953 Structural Condition Rating: 22.2% Page 77 of 196 Bridge Culvert Inspection Bridge File Number 13477 -1 Bridge Culvert Year Built 1953 Bridge or Town Name TROCHU Located Over TRIBUTARY TO GHOSTPINE CREEK, 3.50.14, WATERCRS-ST Located On LOCAL ROAD Water Body Cl./Year Navigabil. Cl./Year Legal Land Location SW SEC 18 TWP 33 RGE 23 W4M Longitude, Latitude -113:15:52, 51:49:51 Road Authority KNEEHILL COUNTY Contract Main. Area CMA20 Clear Roadway/Skew 6.3 / AADT/Year 78 / 2022 (E) Road Classification RLU-208G-60 Detour Length (km)3 Form Type CULM Lot No.3 Inspector Name Calvin Roberts Inspector Class BR CLS A Assistant Name Assistant Class Inspection Date 14-Jul-2022 Arrive Time 11:10 Depart Time 12:00 Data Entry By Monique Johnston Data Entry Date 23-Aug-2022 Reviewer Name Garry Roberts Review Date 19-Jul-2022 Dept. Reviewer Name Glenn McCarron Dept. Review Date 06-Sep-2022 Follow-Up By Bridge Culvert Information Number of Culverts 2 Pipe #Barrel Span Rise (or Dia.)Type Length Corr. Profile Pl./Slab Thickness Shape 1 MAIN -1500 SP 16.7 152X51 3.0 ROUND 2 MAIN -1500 SP 14.7 152X51 3.0 ROUND Special Features Special Features Comment Utilities (Located at) Utility Attachments Telephone South row Power North row and runs to west Others Gas Municipal Problem (Y/N)No Remarks Cable is ripped through roof of east culvert. Approach Road / Embankment Last Now Explanation of Condition Horizontal Alignment 5 5 Vertical Alignment 6 6 Located 20m E of intersection. Roadway Width (m)6.300 Embankment 4 4 Sideslope (__:1)1.0 (Height of Cover(m) : 0.4) Sharp shoulders above. 0.7m over west pipe. Guardrail (Y/N)No Approach Road / Embankment General Rating 5 5 Upstream End Culvert Component Last Now Explanation of Condition (Pipe # : 1, Span Type: Primary Span) Direction N End Treatment (Concrete, Steel, Others, None) STEEL West pipe Headwall X X Collar X X Wingwalls X X (Shape : ) Alberta Transportation Bridge Inspection & Maintenance System (Web 2022)13477 -1 Bridge Culvert Page 1 of 6 Page 78 of 196 Upstream End Culvert Component Last Now Explanation of Condition (Pipe # : 1, Span Type: Primary Span) Cutoff Wall X X Bevel End 3 2 Heaving (mm)0 Severe floor perforations - floor 90% perforated. Drift and plywood accumulated at inlet. Invert Above/Below Stream Bed ABOVE Above/Below (mm)150 Scour Protection 4 4 (Type : RIP RAP) (Avg. Rock Size(mm) : 300) Scour/Erosion 4 4 Minor scour. Beavers (Y/N)No Upstream End General Rating 3 2 Non- hazard. Bridge Culvert Barrel Culvert Component Last Now Explanation of Condition (Pipe # : 1, Primary Span, Location Code: MAIN, Span (mm): , Rise (mm): 1500, Type: SP) Barrel Last Accessible Date 14-Jul-2022 W pipe. Special Features Special Feature (Type : ) Special Feature (Type : ) Roof 7 7 Measured Rise (mm)1487 Measured At Ring No.2 Sag (mm)13 Percent Sag 1 Sidewall 7 7 Measured Span (mm)1528 Measured At Ring No.2 Deflection (mm)28 Percent Deflection 1 Floor 3 2 Bulge (mm)0 Measured At Ring No. Abrasion (Y/N)No Severe floor perforations in R1, extensive perforations in R2. Isolated perforations, R3, R4 and R5. Circumferential Seams 7 7 Separation (mm)0 Longitudinal Seams 7 7 Total No. of Cracked Rings 0 Total No. of Rings with Two Cracked Seams 0 Min. Remaining Steel Between Cracks (mm) Proper Lap (Y/N)No Longitudinal Stagger (Y/N)Yes Coating 3 2 Corrosion By Soil (Y/N)No Corrosion By Water (Y/N)Yes Corrosion with pitting on floor. Severe floor perforations in R1, extensive perforations in R2. Isolated perforations R3-R5. Alberta Transportation Bridge Inspection & Maintenance System (Web 2022)13477 -1 Bridge Culvert Page 2 of 6 Page 79 of 196 Bridge Culvert Barrel Culvert Component Last Now Explanation of Condition (Pipe # : 1, Primary Span, Location Code: MAIN, Span (mm): , Rise (mm): 1500, Type: SP) Camber POS/ZERO/NEG ZERO Ponding (Y/N)No Fish Passage Adequacy 5 X Baffle X X (Type : ) Waterway Adequacy 5 5 Icing (Y/N)No Silting (Y/N)No Drift (Y/N)No (Water level above culvert at peak flow. 29Aug2007). Barrel General Rating 6 2 G.R. governed by floor. Non-hazard currently. Downstream End Culvert Component Last Now Explanation of Condition (Pipe # : 1, Span Type: Primary Span) Direction S End Treatment (Concrete, Steel, Others, None) STEEL West pipe Headwall X X Collar X X Wingwalls X X (Shape : ) Cutoff Wall X X Bevel End 3 3 Heaving (mm)0 Extensive perforations in floor. Invert Above/Below Stream Bed ABOVE Above/Below (mm)200 Scour Protection 5 5 (Type : RIP RAP) (Avg. Rock Size(mm) : 400) Scour/Erosion 5 5 Beavers (Y/N)No Downstream End General Rating 3 3 Upstream End Culvert Component Last Now Explanation of Condition (Pipe # : 2, Span Type: Secondary Span) Direction N End Treatment (Concrete, Steel, Others, None) STEEL East pipe Headwall X X Collar X X Wingwalls X X (Shape : ) Cutoff Wall X X Alberta Transportation Bridge Inspection & Maintenance System (Web 2022)13477 -1 Bridge Culvert Page 3 of 6 Page 80 of 196 Upstream End Culvert Component Last Now Explanation of Condition (Pipe # : 2, Span Type: Secondary Span) Bevel End 6 6 Heaving (mm)0 Invert Above/Below Stream Bed ABOVE Above/Below (mm)100 Scour Protection 6 6 (Type : RIP RAP) (Avg. Rock Size(mm) : 300) Scour/Erosion 6 6 Beavers (Y/N)No Upstream End General Rating 6 6 Bridge Culvert Barrel Culvert Component Last Now Explanation of Condition (Pipe # : 2, Secondary Span, Location Code: MAIN, Span (mm): , Rise (mm): 1500, Type: SP) Barrel Last Accessible Date 14-Jul-2022 E pipe Special Features Special Feature (Type : ) Special Feature (Type : ) Roof 6 6 Measured Rise (mm)1578 Measured At Ring No.5 Sag (mm)78 Percent Sag 5 Hole in roof of R5 from cable trenching; steel plate over top. Upwards deflection. Sidewall 6 6 Measured Span (mm)1426 Measured At Ring No.5 Deflection (mm)74 Percent Deflection 5 Construction holes R2 east sidewall - 25mm dimension. Inwards deflection. Floor 7 7 Bulge (mm)0 Measured At Ring No. Abrasion (Y/N)No Circumferential Seams 7 7 Separation (mm)0 Longitudinal Seams 7 7 Total No. of Cracked Rings 0 Total No. of Rings with Two Cracked Seams 0 Min. Remaining Steel Between Cracks (mm) Proper Lap (Y/N)No Longitudinal Stagger (Y/N)Yes Coating 6 6 Corrosion By Soil (Y/N)No Corrosion By Water (Y/N)Yes Minor corrosion on floor. Camber POS/ZERO/NEG ZERO Alberta Transportation Bridge Inspection & Maintenance System (Web 2022)13477 -1 Bridge Culvert Page 4 of 6 Page 81 of 196 Bridge Culvert Barrel Culvert Component Last Now Explanation of Condition (Pipe # : 2, Secondary Span, Location Code: MAIN, Span (mm): , Rise (mm): 1500, Type: SP) Ponding (Y/N)No Fish Passage Adequacy 5 X Baffle X X (Type : ) Waterway Adequacy 5 5 Icing (Y/N)No Silting (Y/N)No Drift (Y/N)No (Water level above culvert at peak flow. 29Aug2007). Barrel General Rating 6 6 Downstream End Culvert Component Last Now Explanation of Condition (Pipe # : 2, Span Type: Secondary Span) Direction S End Treatment (Concrete, Steel, Others, None) STEEL East pipe Headwall X X Collar X X Wingwalls X X (Shape : ) Cutoff Wall X X Bevel End 5 5 Heaving (mm)0 Dent to west sidewall. Invert Above/Below Stream Bed ABOVE Above/Below (mm)500 Scour Protection 6 5 (Type : RIP RAP) (Avg. Rock Size(mm) : 400) Scour/Erosion 6 5 Beavers (Y/N)No Downstream End General Rating 6 5 Structure Usage Last Now Explanation of Condition Channel (U/S and D/S) Alignment 6 6 Bank Stability 5 5 HWM (m below Top of Culvert) Drift (Y/N)No No HWM visible. Channel Bottom Degrading/Aggrading DEGRADING Beavers (Y/N)No (Fish Compensation Measure 1 : NONE) (Fish Compensation Measure 2 : NONE) Channel General Rating 6 6 Alberta Transportation Bridge Inspection & Maintenance System (Web 2022)13477 -1 Bridge Culvert Page 5 of 6 Page 82 of 196 Ma i n t e n a n c e R e c o m m e n d a t i o n s Co m p l e t e d W o r k Pl a n n e d W o r k Wo r k T y p e St a t u s Re c . Ye a r Ta r g e t Ye a r In s p e c t o r C o m m e n t s De p a r t m e n t C o m m e n t s RE M O V E D R I F T A C C U M U L A T I O N PR I O R I T Y RE Q U I R E D 20 2 3 Re m o v e f r o m i n l e t o f w e s t p i p e . IN S T A L L C O N C R E T E / S T E E L L I N I N G PR I O R I T Y RE Q U I R E D 20 2 3 In w e s t p i p e - f u l l l e n g t h . C o n c r e t e f l o o r o r as s e s s f o r l i n e r . H i g h p r i o r i t y . St r u c t u r a l C o n d i t i o n R a t i n g ( L a s t / N o w ) (% ) 66 . 7 / 2 2 . 2 Su f f i c i e n c y R a t i n g ( L a s t / N o w ) (% ) 58 . 7 / 3 7 . 8 Es t . R e p l . Y r 20 2 5 Ma i n t . R e q d . ( Y / N ) Ye s Sp e c i a l Co m m e n t s f o r Ne x t I n s p e c t i o n EY R i s d e p e n d e n t o n f l o o r r e p a i r s . In s p e c t o n 2 4 m o n t h c y c l e u n t i l r e p a i r e d o r r e p l a c e d . De p a r t m e n t Co m m e n t s Pr e v i o u s I n s p e c t o r ' s N a m e Ca l v i n R o b e r t s Pr e v i o u s A s s i s t a n t ' s N a m e Ne x t I n s p e c t i o n D a t e 14 - A p r - 2 0 2 7 Pr e v i o u s I n s p e c t i o n D a t e 06 - S e p - 2 0 1 7 In s p e c t i o n C y c l e ( D e f a u l t ) ( m o n t h s ) 57 Co m m e n t Al b e r t a T r a n s p o r t a t i o n Br i d g e I n s p e c t i o n & M a i n t e n a n c e S y s t e m ( W e b 2 0 2 2 ) 13 4 7 7 - 1 B r i d g e C u l v e r t Pa g e 6 o f 6 Page 83 of 196 Additional Page Alberta Transportation Bridge Inspection & Maintenance System (Web 2023) 13477 -1 Bridge Culvert Maintenance Recommendations Completed Work Planned Work Work Type Status Rec. Year Target Year Inspector Comments Department Comments REMOVE DRIFT ACCUMULATION PRIORITY REQUIRED 2023 Remove from inlet of west pipe. INSTALL CONCRETE/STEEL LINING PRIORITY REQUIRED 2023 In west pipe - full length. Concrete floor or assess for liner. High priority. Structural Condition Rating (Last/Now) (%) 66.7/22.2 Sufficiency Rating (Last/Now) (%) 58.7/37.8 Est. Repl. Yr 2025 Maint. Reqd. (Y/N)Yes Special Comments for Next Inspection EYR is dependent on floor repairs. Inspect on 24 month cycle until repaired or replaced. Department Comments HUC6 BOUNDARY: THREEHILLS - KNEEHILLS CREEKS - ROSEBUD RIVER; RISK ZONE: WHITE Previous Inspector's Name Calvin Roberts Previous Assistant's Name Next Inspection Date 14-Apr-2027 Previous Inspection Date 06-Sep-2017 Inspection Cycle (Default) (months)57 Comment Page 84 of 196 Option B Culvert Type: Galvanized Coating (g/m2):610 Bridge File: 13477 Inside Dia. (m): 2.70 Thickness (mm): 2.8 Number of Pipes: 1 Date: 10/16/2023 Invert Length (m): 30.00 Corrugation Prof.: 125 mm x 25 mm Surface Area (m2):254 Prepared By:NA, Reviewed By: RH Item Reference Description Unit Estimated Rate Estimated Quantity Estimated Contract Cost 1 Mobilization 10% Lump Sum 43,000.00$ 1 43,000.00$ 2 Site Occupancy Days 1,000.00$ 20 20,000.00$ 3 Traffic Accommodation for Bridge Construction Lump Sum 10,000.00$ 1 10,000.00$ 4 Site Isolation and Water Accommodation Lump Sum 10,000.00$ 1 10,000.00$ 5 Fish Capture and Release Days 4,000.00$ 2 8,000.00$ 6 Total Suspended Solids (TSS) Testing Days 1,500.00$ 4 6,000.00$ 7 Demolition and Disposal of Bridge Structure Lump Sum 20,000.00$ 1 20,000.00$ 8 Excavation - Structural m3 40.00$ 2,000 80,000.00$ 9 CSP with Couplers - Supply m 2,800.00$ 30 84,000.00$ 10 CSP - Assembly m 1,020.00$ 30 30,600.00$ 11 Backfill - Granular m3 80.00$ 350 28,000.00$ 12 Backfill - Non Granular (Clay Seals)m3 50.00$ 450 22,500.00$ 13 m3 250.00$ 100 25,000.00$ 14 Grading, Culvert Embankment & Berm Construction m3 35.00$ 1,500 52,500.00$ 15 Gravel Surfacing Tonne 75.00$ 20 1,500.00$ 16 New Fence -Supply and Install - Class B km 20,000.00$ 0.1 2,000.00$ 17 Straw Rolls m 20.00$ 100 2,000.00$ 18 Erosion Control Soil Covering – Type B m2 10.00$ 200 2,000.00$ 15% Unit Price Averages 2020 2021 2022 Contract Unit Price 1,680$ All Culverts 1,352$ 1,718$ 1,805$ Unit Price Excluding Traffic Accommodation and Roadway Work 1,430$ Central Region 1,552$ 1,726$ 2,118$ Preliminary Engineering Budget Proposal 21,383$ Fill Height > 6 m 1,092$ 2,418$ 1,344$ Engineering Budget (Detailed Design) Estimated 20,000$ Fill Height < 6 m 1,579$ 1,823$ 1,613$ Engineering Budget (Tender and Construction Support) Estimated 40,000$ Notes: 1 Unit Prices are based on Alberta Transportation and Economic Corridors averages, local market, past experience, and engineering judgement. 2 Assumptions were made to develop these quantities that might change as design develops. 3 Roadway Work Items including top soil handling, seeding and detour excluded 4 This estimate excludes the cost to purchase additional right-of-way Design Cost Estimate "B" 2511-01757-00 - Bridge Construction and Other Work Township Road 332A, Ghostpine Creek Kneehill County TOTAL PROJECT COST Corrugated Steel Pipe (CSP) Heavy Rock Riprap (Class 1) Environmental Roadway Work Perm. Erosion and Sediment Control 572,548$ CONTRACT COST 447,100$ MODIFIED COST (EXCLUDING SITE OCCUPANCY)427,100$ Contingencies 64,065$ Page 85 of 196 Page 86 of 196 REQUEST FOR DECISION Page 1 of 3 Version: 2022-02 Subject: Bylaw 1889 Clarifications Meeting Date: Tuesday, November 28, 2023 Prepared By: Barb Hazelton, Manager of Planning & Development Presented By: Barb Hazelton, Manager of Planning & Development RECOMMENDED MOTION: That Council accepts this report for information as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: In response to Council's request, Administration has provided a red line version of revisions to proposed Bylaw 1889. Additional details regarding the modifications to the land use bylaw, specifically addressing its implications for personal use of renewable energy have been provided. The original draft was made available on the website following the September 26th Council meeting where it remained until the revised version replaced it on November 22 following the Committee of the Whole meeting. The revised red-letter version was completed Thursday morning, November 23rd, and was emailed to Council shortly after. It has also been added to the website as of November 24, 2023. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: In review of the Bylaw, Administration wanted to ensure that a private landowner could utilize renewable energy for their personal use without the same requirements placed on a developer applying for a commercial/industrial size facility. The original version of the Bylaw may have inadvertently prohibited this. The specific sections where this was evident and addressed are as follows: Wind Energy Conversion System 3. Referrals (WECS) Category 3 4. Setback Requirements (WECS) Category 3 4.(5) was an amendment based on the feedback received from Council on November 21 7. Number of WECS was amended to reflect only category 1 and 2 facilities 8. Additional Requirements was amended to be requirements related to (WECS), Category 3 only 9. Public Consultation was amended to be a requirement of (WECS), Category 3 only Page 87 of 196 REQUEST FOR DECISION Page 2 of 3 Version: 2022-02 Under the Solar Energy System section, the following amendments were made: A definition for a “Healthy Forage Stand” was added as per the direction of Council at the October 17 Committee of the Whole meeting. This definition was a collaboration between the Agricultural Fieldman and the Planning Department and was taken from The Rangeland Health Assessment Manual Developed by Alberta Agriculture. Further clarification was added to Section 2(3) and (7)(f) specific to Safety Code permit requirements. 2.(8) Clarifies the requirements for Agricultural and Private solar systems. 3. A paragraph was added to further clarify the order of the process. 3.5 (c) Additional information was added to further clarify how the assessment of a Vegetation, Weed and Pest Management Plan will take place to ensure compliance. 3.6 Fire & Emergency Management was clarified to be a requirement for a Solar Energy System, Commercial/Industrial 4. Public Consultation was clarified to apply to a Commercial/Industrial site 6. Protection of Agricultural Lands was clarified to apply to Solar Energy Systems, Commercial/Industrial 7. Notification was clarified to apply to Solar Energy Systems, Commercial/Industrial 8. Additional Conditions were clarified to apply to Solar Energy Systems, Commercial/Industrial An additional map noting all the setbacks on one map was added as per Council’s request. These maps have been added to both versions on the website. FINANCIAL & STAFFING IMPLICATIONS: These amendments have been drafted in-house and have no financial implications beyond reprioritizing staff time. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Draft Bylaw 1889 red letter version COUNCIL OPTIONS: 1. That Council accepts as information. 2. That Council request additional information be provided at a future Council or Committee of the Whole meeting. FOLLOW-UP ACTIONS: Administration will continue to follow the direction of Council and provide the information Council requires for their decision-making process. Page 88 of 196 REQUEST FOR DECISION Page 3 of 3 Version: 2022-02 APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Kevin Gannon, Director of Community Services Approved- ☒ Mike Ziehr, Director of Infrastructure Approved- ☐ Page 89 of 196 Page | 1 Kneehill County Bylaw 1889 WIND ENERGY CONVERSION SYSTEMS (WECS) Amendment to Bylaw 1808 1. DEFINITIONS The following definitions apply to this part: Blade – A part of a WECS rotor which acts as a single airfoil, to extract kinetic energy directly from the wind. Blade Clearance – The distance from grade to the bottom of the rotor’s arc. Horizontal Axis Rotor – A wind energy conversion system, typical of conventional or traditional windmills. Operator means, for the purposes of this Bylaw, the holder of a license, approval or permit issued by the Alberta Utilities Commission for the purposes related to the carrying on of activity on or in respect to a specified land. Parcel Boundary, External – The property boundary for the subject lands which refers to the boundary adjacent to a road allowance. Parcel Boundary, Internal – The side and rear property boundary for the subject lands. Project Footprint means all the lands which are part of an approved application as well as any residual lands within a titled parcel, whether or not the lands are leased by an operator. Rotor’s Arc – The largest circumferential path travelled by a WECS’ blade. Shadow or Flicker means the repetitive moving shadows or reflection cast from the rotor blades as they pass through the sunlight. Total Height – The height from grade to the highest vertical extension of a WECS. In the case of a WECS with a horizontal axis rotor, total height includes the distance from grade to the top of the tower, plus the distance from the top of the tower to the highest point of the rotor’s arc. Towers – The structure which supports the rotor above grade. Vertical Axis Rotor – A wind energy conversion system where the rotor is mounted on an axis perpendicular to the earth’s surface. Visual Impact Analysis means a visual representation depicting the WECS from: I. no further than 5 km (3.1-miles) away; II. each accessible residence within 3.2 km (2-miles) of the WECS boundaries; III. any significant sites as determined by the Development Authority; IV. scale elevations Page 90 of 196 Page | 2 Kneehill County Bylaw 1889 V. photographs and/or digital information of the proposed WECS showing total height, tower height, rotor diameter, colour, and the existing topography vs. proposed grade changes, and VI. visual representation of the entire project both day and night, and VII. photographs and/or digital information modeled on ideal visual conditions both day and night; VIII. an analysis of the visual impact of above ground transmission lines to and from the property or parcel if above ground transmission lines are proposed for the development. Wind Energy Conversion System (WECS) Small Scale, (Category 1) – A wind energy conversion system less than 6.1 m (20 feet) in height consisting of a single structure with the capacity to generate electricity only for the property owner’s use on the site it is located, and not supplying power to the grid. Wind Energy Conversion System (WECS) (Category 2) – A wind energy conversion system of one or more structures designed primarily for the property owner’s use but capable of producing excess power supplying the provincial grid system. Wind Energy Conversion System (WECS) (Category3) – A wind energy conversion system of one or more structures designed to convert wind energy into mechanical or electrical energy on one or more parcels of land for commercial purposes. Page 91 of 196 Page | 3 Kneehill County Bylaw 1889 2. INFORMATION REQUIREMENTS All development applications for a WECS, depending on category, shall be required to be accompanied by the following: Category 1 Category 2 Category 3 (a) a site plan showing and labeling the information outlined in this bylaw, and the location of overhead utilities on or abutting the subject lot or parcel; (b) a detailed public consultation process, complete with a summary report; (c) an analysis of the visual impact of the project with respect to the scenic qualities of the municipal landscape, including the cumulative impact of other WECS in the area and the impact of overhead collection lines; (d) scale elevations or photographs of the proposed WECS showing total height, tower height, rotor diameter, and colour; (e) the manufacturer’s specifications indicating: the WECS rated output in kilowatts; the safety features and sound characteristics; the type of material used in the tower, blade, and/or rotor construction; (f) a noise analysis at the site of the installation and the boundary of the property containing the development, to ensure consistency with AUC Rule 12 (g) specifications on the foundations and/or anchor design, including location and anchoring of any guy wires; (h) proof of the applicant’s circulation to required regulatory agencies and government departments; (i) information regarding general public safety, including methods to secure towers from vandalism or unauthorized access; (j) impacts to the local road system including required approaches from public roads & roads to be used to bring construction materials & equipment to the property; (k) a plan outlining site decommissioning and reclamation; (l) a description of potential impacts on existing or nearby WECS and wind infrastructure on adjacent properties. (m) a copy of the AUC approval for the project Page 92 of 196 Page | 4 Kneehill County Bylaw 1889 3. REFERRALS Prior to making a decision on a development application for a WECS (Category 3), Administration will refer the application to the adjacent landowners within a 2-mile radius of each turbine as well as the agencies noted below. Due to the site-specific nature of each development, the list noted below is not exhaustive and ministry names are subject to change from time to time. The Municipal Planning Commission will consider all information received as part of the decision process. Alberta Arts, Culture and Status of Women – Historic Resources, Alberta Electric System Operator (AESO), Alberta Environment and Protected Areas, Alberta Transportation and Economic Corridors, Alberta Utilities Commission, Innovation, Science and Economic Development Canada, NAV Canada, and Alberta Air Ambulance Alberta Health Services 4. WECS (CATEGORY 3) SETBACKS REQUIREMENTS (1) A WECS shall be located a minimum distance of 1.6 km (1 mile) from any dwelling not belonging to the owner of the land on which the WECS is located or at the distance established by the ‘AUC Rule 12: Noise Control’ whichever is greater. The current owner of a dwelling or subdivided residential property not belonging to the owner of the land on which a proposed WECS is located may waive the 1.6 km (1 mile) required setback by providing notice in writing to the Development Authority. (2) A WECS shall be located so that the setback is a minimum of 100 metres (328 feet) from any side and rear property lines. (3) The setback for a WECS shall be a minimum of 400m (1312 feet) from a municipal road allowance. (4) A WECS shall be setback a minimum of 3.2 km (2-miles) from the boundary of a village, town or hamlet that falls within the borders of Kneehill County. (5) A WECS adjacent to a provincial highway must have the approval of Alberta Transportation and it will be mandatory to meet their setbacks requirements the developer/applicant will be required to meet whichever setback requirements are greater whether from Alberta Transportation or Kneehill County. (6) No WECS shall be located within the flight path of an existing airport as recognized by NAV Canada, a private runway, helipad, or other aviation-related use. (7) In order to protect habitat for birds of prey and waterfowl, no WECS shall be located within two miles of the following significant water bodies: Page 93 of 196 Page | 5 Kneehill County Bylaw 1889 Red Deer River Keiver’s Lake – (Lake No. 2) Bigelow Dam Lake 19 – (Ducks Unlimited Loc 840434) Kneehills Creek Three Hills Creek Ghostpine Creek Lonepine Creek Rosebud River Swalwell Dam Braconnier Dam 5. MINIMUM BLADE CLEARANCE The minimum vertical blade clearance from grade shall be 7.6 m (25 feet) for a WECS employing a horizontal axis rotor unless otherwise required by the Municipal Planning Commission. 6. COLOUR AND FINISH (1) A WECS shall be finished in a non-reflective matte and colour which minimizes the obtrusive impact of a WECS, to the satisfaction of the Municipal Planning Commission. (2) The wind turbines may display the developer’s and/or manufacturer’s logos and identification lettering on the structure but cannot be used for other advertising purposes. 7. NUMBER OF WECS (1) A Private wind energy conversion system may be considered as a discretionalry use in any Land Use District (except the Manufactured Home District). They will be subject to the height restrictions of the district; they cannot exceed one and a half times the height restrictions. (1)(2) Two or more WECS, (Category 1 or 2) on a parcel or lot will be considered a multiple WECS for the purposes of this bylaw. (2)(3) The Municipal Planning Commission may approve multiple WECS, (Category 1 or 2) on a case-by-case basis having regard for: (a) proximity to other immediate land uses, (b) density of WECS, (c) underlying utilities, (d) information received through the circulation process and at the planning commission meeting regarding the development. 8. ADDITIONAL REQUIREMENTS FOR WECS, (CATEGORY 3) (1) During construction all equipment that moves from field to field will be required to be thoroughly cleaned prior to entering a new field in order to reduce or eliminate weed and/or disease transference. (2) The applicant to provide proof of insurance. Page 94 of 196 Page | 6 Kneehill County Bylaw 1889 (3) An analysis of the potential for electromagnetic interference to other WECS, radio, telephone, wireless, satellite, micro-wave, radar, or other electronic communication systems; (4) If a non-tubular design is proposed, the anchor design, location of any guy wire anchors, and how the tower is to be secured from unauthorized access or use. (5) A foundation plan with specifications. (6) An Emergency Response Plan prepared by a qualified professional and approved by the County’s Emergency Management Department prior to the project commencement. (7) If the WECS is to be developed in stages, a phasing plan. (8) The Applicant/Developer will be required to enter into a Road Use Agreement and a Development Agreement with the Municipality. (9) A security deposit shall be posted during the construction period in a form and amount determined to be appropriate by the Development Authority. Any damage to roads and/or other infrastructure during this period that is not rectified by the Applicant/Developer, will be remedied by the Municipality and the damage deposit (or a portion thereof) will be forfeit. (10)“As Built” plans will be required to be submitted to the municipality once the project is complete. The project will be required to register with Utility Safety Partners (previously First Call) in order to ensure the lines can be located when work is being done in the area. (11)A post construction and decommissioning plan detailing removal of all WECS structures and the reclamation of the land back to its natural state or equivalent land capability as required by the Conservation and Reclamation Directive for Renewable Energy Operations (Alberta Environment 2018/09/14) i. A cost estimate prepared by a qualified professional that details the costs of decommissioning the full installation and reclamation of the entire subject lands. Proof of security must be submitted to the satisfaction of the Municipality and may be subject to third party review completed by a qualified professional, at the cost of the Applicant. ii. If the WECS is out of service or not producing energy for a period of two-years, it will be deemed non-operational and decommissioning, removal, and reclamation will need to commence in accordance with the decommission and reclamation plan submitted with the application. (12)A private wind energy conversion system may be considered as a discretionary use in any Land Use District (except the Manufactured Home District). They will be subject to the height restrictions of the district; they cannot exceed one and a half times the height restrictions. 9. PUBLIC CONSULTATION (1) The applicant, or agent, for a WECS, (Category 3) shall advertise and host at least one open house or public meeting, in the general area of the site proposed for development, and provide proof of the meeting with a summary of the findings, to the municipality prior to the Municipal Planning Commission meeting, where the application will be heard. 10. CHANGES TO WECS Page 95 of 196 Page | 7 Kneehill County Bylaw 1889 (1) Any upgrades to an existing WECS that trigger an amendment or a new permit from the AUC will also require a new development permit from Kneehill County. (2) Any significant changes to the approved site plan will require a new development permit from Kneehill County. SOLAR ENERGY SYSTEMS 1. DEFINITIONS The following definitions apply to this part: Healthy Forage Stand as taken from The Rangeland Health Assessment Manual Developed by Alberta Agriculture, which means the following criteria have been achieved: Soil: a. 10% or less human-caused bare soil, b. No erosion beyond the natural extent for the site. Vegetation: c. Minimum 75% or more of the live vegetation cover must be from the introduced forage species listed in the vegetation management plan. d. Maximum of 25% of the live vegetation cover from weedy and disturbance induced species, e. Less than 1% of the live vegetation cover from regulated noxious weeds with control management actions in place, Final range health assessment should indicate “healthy” according to the final score sheet. Figure 1 Rangeland Health Assessment for Grassland, Forest and Tame Pasture Field Workbook p. 36 Operator means, for the purposes of this Bylaw, the holder of a license, approval or permit issued by the Alberta Utilities Commission for the purposes related to the carrying on of an activity on or in respect of a specified land. Parcel Boundary, External means the property boundary for the subject lands and refers to the parcel boundary adjacent to a municipal road allowance. Page 96 of 196 Page | 8 Kneehill County Bylaw 1889 Parcel Boundary, Internal means the side and rear property boundaries of the subject lands. Project Footprint means all the lands which are a part of an approved application as well as any residual lands within a titled parcel, whether or not the lands are leased by an operator. Solar Energy System, Agricultural, is a system using solar panels to collect solar energy from the sun and convert it to energy to be used for on-farm purposes, agricultural production or processing and on-site consumption. These energy systems are connected to the power grid and may augment the grid from time to time. Solar Energy System, Commercial/Industrial, is a system using solar technology to collect energy from the sun and convert it to energy to be used for off-site consumption, distribution to the marketplace, or a solar energy system not meeting the definition of solar energy systems, private. Solar Energy System, Private, is a system using solar panels to collect solar energy from the sun and convert it to energy to be used for a single landowner, resident, business, or occupant of a site, for personal, domestic, and/or business use(s), onsite. Annual electricity produced for the site is generally expected to be equal to consumption. 2. SOLAR ENERGY SYSTEM, AGRICULTURAL/PRIVATE APPLICATIONS (1) Applications for a private use solar energy system with ground-mounted arrays may be considered in any district except the Manufactured Home District (MHD). (2) Solar energy systems with ground-mounted arrays and associated equipment will require a development permit and will need to meet setbacks for the district. (3) Solar arrays may be installed on the roof of any building or may be ground-mounted in a rear or side yard. Private use roof installed solar arrays will not require a development permit but will still require the appropriate Safety Code Permits. (4) If a solar array is being mounted on a tower/pole, the applicant will have to adhere to the height requirements of the applicable district as stated in the Bylaw. (5) There shall be no aboveground portion of an alternative energy structure located in a front yard of a residential district. A solar array may be ground-mounted in a side yard, provided the structure complies with the minimum side yard setback requirements of the district. (6) A Roadside Development permit may be required to be submitted to Alberta Transportation. (7) Development and/or Safety Code Permit applications for a Solar Energy System, Agricultural/Private, shall be accompanied by the following information: (a) Documentation showing the system is designed to produce energy for the onsite sole use and consumption by the landowner, resident or occupant; (b) Manufacturer’s specifications for system design, installation and output capacity; (c) Orientation and placement of solar panels on the site including setbacks from property lines; Page 97 of 196 Page | 9 Kneehill County Bylaw 1889 (d) Manufacturer’s specification and design drawings for panels mounted to the roof or walls of a building or accessory structure, including how the panels are to be affixed, maximum projection from the roof or wall, and structural capacity of the roof or wall to support the proposed development; (e) For free-standing solar panels, a description of the proposed ground mount design and maximum height from the existing grade; and (f) Documentation showing all systems for mounting and securing meet Safety Code requirements this will include engineering for roof-mounted systems on both new and existing buildings. (8) Solar Energy System, Agricultural/Private, shall adhere to the following: (a) Panels shall be located so they do not create a glare on or impact neighbouring parcels or public roadways, or unduly affect the amenities of the neighbourhood, or present a danger to the travelling public. (b) Panels mounted to a roof of a building or accessory structure shall not extend beyond the outermost edge of the roof. (c) Panels mounted to a roof or wall of a building or accessory structure shall not project more than 0.45 m (1.5 feet) from the surface. (d) The maximum height of a free-standing solar panel shall not exceed 2.44 m (8 feet). (e) Setbacks prescribed in the land use district, or those setbacks established by a condition applied to a development permit shall prevail; and (f) The maximum number of panels per parcel shall be regulated by the Development Authority, subject to the existing use of the parcel and the current use of adjacent parcels. 3. SOLAR ENERGY SYSTEM, COMMERCIAL/INDUSTRIAL APPLICATIONS Solar Energy Systems, Commercial/Industrial are those developments that feed power back into the general provincial power grid, are distributing to other properties, or are selling power for a profit at an industrial scale. Projects must be approved by the Alberta Utilities Commission (AUC) prior to submitting an application to the county. The AUC approval must be included with your application package. Development applications for a Solar Energy System, Commercial/Industrial, shall be accompanied by the following information: 3.1 Site Information (a) A detailed site plan including elevations, and accessibility to a road, showing the titled parcel(s) location of the solar energy system, required setbacks, existing structures, distance from adjacent land and road allowance. (b) Location of overhead utilities on or adjacent to the subject parcel. (c) Location and identification of environmentally sensitive areas on the parcel where the panels are to be located. Page 98 of 196 Page | 10 Kneehill County Bylaw 1889 (d) Solar Energy System, Commercial/Industrial shall be setback a minimum of 3.2 km (2- miles) from the boundary of a village, town or hamlet that falls within the borders of Kneehill County. (e) In order to protect habitat for birds of prey and waterfowl, no Solar Energy System, Commercial/Industrial shall be located within two miles of the following significant water bodies: Red Deer River Keiver’s Lake – (Lake No. 2) Bigelow Dam Lake 19 – (Ducks Unlimited Loc 840434) Rosebud River Swalwell Dam Braconnier Dam (f) A landscaping and screening plan showing how the installation will be visually screened from neighbouring parcels and adjacent roadways is to be submitted to the satisfaction of the County and will include sufficient construction details, plant lists and minimum sizes. 3.2 Specific to Development (a) Details regarding the system type, number of structures, height of structures, energy process, grid connection and rated output. (b) Details regarding signage, public safety, and security measures. 3.3 Specific to Land (a) Site suitability analysis, including but not limited to, topography, soils characteristics and classification, storm water drainage collection and management for a 1:50 year storm event, road accessibility, grading and drainage plan, availability of water supply, sewage disposal and solid waste disposal if required, compatibility with surrounding land uses, potential impacts on agricultural land, potential visual impacts, and consistency with the Municipal Development Plan. (b) Environmental impact assessment prepared by a qualified professional demonstrating site suitability, impact mitigation reclamation requirements. (c) Stormwater cannot be released into a natural drainage system thus the applicant should have alternative management options. 3.4 Specific to Construction (a) Impacts on the proposed access roads including approaches. (b) A soils erosion, topsoil and soil stockpile management plan to address: Any proposal to strip and stockpile topsoil during the construction/erection period and the rationale or need for doing so, and The details on proposed soil management practices and erosion control due to both wind and water; for the period of both construction and post-construction. Page 99 of 196 Page | 11 Kneehill County Bylaw 1889 Surface drainage and erosion control must also adequately address and account for impacts associated with the impervious nature of the collectors. (c) Detailed information regarding a construction traffic management plan including estimated number of trips, parking and staging areas and any potential impacts to public roads. A Road Use Agreement will be required, and the County must approve any haul route as well as any staging areas that fall outside of the proposed site and utilizes our road network. (d) The Applicant shall provide proof of insurance. (e) During construction all equipment that moves from field to field will be required to be thoroughly cleaned prior to entering a new field in order to reduce or eliminate weed and/or disease transference. (f) A security deposit shall be posted during the construction period in a form and amount determined to be appropriate by the Development Authority. Any damage to roads and/or other infrastructure during this period that is not rectified by the Applicant/Developer, will be remedied by the Municipality and the damage deposit (or a portion thereof) will be forfeit. 3.5 Post Construction (a) Post construction and decommissioning plan detailing removal of all solar energy structures and the reclamation of the land back to its natural state or equivalent land capability as required by the Conservation and Reclamation Directive for Renewable Energy Operations (Alberta Environment (2018/09/14). i. A cost estimate prepared by a qualified professional that details the costs of decommissioning the full installation and reclamation of the entire subject lands. Proof of security must be submitted to the satisfaction of the Municipality and may be subject to third party review completed by a qualified professional, at the cost of the applicant. ii. If the solar power system is out of service or not producing energy for a period of two-years it will be deemed non-operational and decommissioning, removal, and reclamation will need to commence in accordance with the decommission and reclamation plan submitted with the application. (b) A Vegetation, Weed and Pest Management Plan that addresses how invasive plants, weeds, and pests such as Richardson Ground Squirrels will be controlled during the construction period and the projected lifespan of the development, to be submitted for review and approval by the Kneehill County Agricultural Fieldman. (c) A standardized methodology for assessment of vegetation stands for renewable energy sites will utilize the standard for a “Healthy Forage Stand” as defined in this section. i. The site will be assessed by Agricultural Services staff during the growing season at a minimum of 4 plot points on the site to create an average site evaluation. Staff will utilize the “Tame Pasture” Health assessment score sheet disregarding the scoring for “Woody Regrowth” as per the Rangeland Health Assessment Manual.” ii. Any score less than healthy will require immediate action by the landowner/developer according to Agricultural Services Page 100 of 196 Page | 12 Kneehill County Bylaw 1889 recommendations to remedy the issue (i.e., mowing, spraying, reseeding, etc.) .iii. Additionally, nuisance species such as Richardson Ground Squirrels will be kept below threshold levels of one active mound per metre in a 100 metre by 2 metre assessment strip. (Standard pulled from Alberta Agriculture’s Agri-Facts Sheet on Managing Richardson’s Ground Squirrels) 3.6 Fire & Emergency Management for a Solar Energy System, Commercial/Industrial (a) A Fire Safety Plan submitted with the application for review and approval by the Fire Safety Codes Officer prior to project commencement. (b) A Fire Mitigation Strategy submitted for review and approval by the Kneehill County Fire Services Department (KCFS). Any changes to the fire mitigation plan, the solar installation layout, spacing between solar collectors, the screening plan or any other aspect of the project as requested by the KCFS must be undertaken and resubmitted to the satisfaction of KCFS prior to project commencement. (c) An Emergency Response Plan prepared by a qualified professional and approved by the County’s Emergency Management Department prior to project commencement. 4. PUBLIC CONSULTATION (1) The applicant, or agent, for a Commercial/Industrial site shall advertise and host at least one open house or public meeting, in the general area of the site proposed for development, and provide proof of the meeting with a summary of the findings, to the municipality prior to the Municipal Planning Commission meeting, where the application will be heard. 5. ADDITIONAL APPROVALS (1) Copies of regulatory approvals, utility permits and any other approvals required by the federal and/or provincial government shall be provided to the municipality. 6. PROTECTION OF AGRICULTURAL LANDS (1) In order to minimize the impact on agricultural lands, for Solar Energy Systems, Commercial/Industrial, the: (a) Siting of Solar Energy Systems, Commercial/Industrial should take place on lands considered to be poor agricultural land with a Canada Land Inventory (CLI) soil classification of 4 through 7. (b) Use of irrigated land, native prairie grassland, and high-quality agricultural soils with a Canada Land Inventory (CLI) soils classification of 1 through 3, shall be prohibited. These lands are defined on the attached map noted as “Schedule A”. (c) Topsoil must remain on the property it originated on and may be stockpiled but must be managed in a way that it can be utilized for reclamation. Stockpiles are to be kept under suitable weed free vegetative cover (minimum 80%) to prevent soil erosion. The vegetative cover must be established immediately upon completion of stockpiling and maintained for the life of the stockpile. Page 101 of 196 Page | 13 Kneehill County Bylaw 1889 7. NOTIFICATION (1) Development applications for Solar Energy Systems, Commercial/Industrial shall be referred to: (a) Provincial and Federal agencies, the list noted below is not exhaustive and ministry names are subject to change from time to time: Alberta Agriculture and Forestry Alberta Arts, Culture and Status of Women – Historical Resources Alberta Energy Systems Operator (AESO) Alberta Environment and Protected Areas Alberta Transportation and Economic Corridors Alberta Utilities Commission Innovation, Science & Economic Development Canada NAV Canada Transport Canada (b) Adjacent municipalities if required in an Intermunicipal Development Plan. (c) Landowners within 3.2 km (2 miles) of the proposed site or in accordance with an existing Intermunicipal Development Plan. 8. ADDITIONAL CONDITIONS FOR SOLAR ENERGY SYSTEMS, COMMERCIAL/INDUSTRIAL (1) Depending on the size, type and site of the project being proposed, the designated officer or Municipal Planning Commission may require the applicant to comply with any or all of the following standards or conditions: (a) A Road Use Agreement will be required to be entered into with Kneehill County during the construction period of the project. (b) A Development Agreement shall be entered into and registered on the title of the lands where the project is sited. Page 102 of 196 TWP 31 RNG 22TWP 31 RNG 24 TWP 31 RNG 23TWP 31 RNG 25 TWP 32 RNG 24 TWP 32 RNG 25 TWP 33 RNG 23 TWP 32 RNG 23 TWP 33 RNG 24 TWP 32 RNG 26 TWP 33 RNG 25 TWP 29 RNG 24 TWP 33 RNG 26 TWP 29 RNG 26 TWP 32 RNG 22 TWP 30 RNG 26 TWP 29 RNG 25 TWP 29 RNG 23 TWP 30 RNG 24 TWP 30 RNG 22 TWP 29 RNG 22 TWP 30 RNG 23 TWP 30 RNG 25 TWP 34 RNG 23 TWP 34 RNG 24 TWP 34 RNG 22 TWP 34 RNG 25 TWP 28 RNG 20 TWP 29 RNG 21 TWP 28 RNG 21 TWP 33 RNG 22 TWP 31 RNG 26 TWP 28 RNG 24 TWP 28 RNG 23 TWP 28 RNG 22 TWP 30 RNG 21 TWP 31 RNG 21 TWP 27 RNG 21 TWP 34 RNG 21 TWP 27 RNG 20 TWP 29 RNG 20 TO MORRIN TWP RD 340 TWP RD 334 TWP RD 332 TWP RD 330 TWP RD 324 TWP RD 322 TWP RD 320 TWP RD 314 TWP RD 310 TWP RD 304 TWP RD 302 TWP RD 300 TWP RD 292 TWP RD 290 TWP RD 284 TWP RD 282 TWP RD 280 RGE RD 210 RGE RD 211 TWP RD 280 RGE RD 222 RGE RD 215 RGE RD 214 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 242 RGE RD 235 RGE RD 234 RGE RD 231 RGE RD 230 RGE RD 224 TWP RD 284 RGE RD 265 RGE RD 264 RGE RD 262 RGE RD 255 RGE RD 253 RGE RD 252 RGE RD 270 TWP RD 292 TWP RD 300 TWP RD 302 TWP RD 304 TWP RD 310 TWP RD 314 TWP RD 320 TWP RD 322 TWP RD 332 TWP RD 334 TWP RD 340 TWP RD 344 TWP RD 342 RGE RD 240 RGE RD 234 RGE RD 233 RGE RD 232 RGE RD 231 RGE RD 230 RGE RD 225 RGE RD 224 RGE RD 223 RGE RD 222 RGE RD 221 RGE RD 220 RGE RD 215 RGE RD 214 TWP RD 342 TWP RD 344 TWP RD 350 RGE RD 264 RGE RD 263 RGE RD 261 RGE RD 252 RGE RD 251 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 243 RGE RD 242 RGE RD 241 RGE RD 240 RGE RD 263 RGE RD 254 RGE RD 261 RGE RD 251 RGE RD 243 RGE RD 241 RGE RD 233 RGE RD 225 RGE RD 223 RGE RD 221 RGE RD 220 RGE RD 212 RGE RD 213 RGE RD 205 TWP RD350 RGE RD 260 RGE RD 255 RGE RD 254 806 583 582 587 805 836 806 837 585 841 838 836 836 806 575 575 21 9 21 21 27 27 9 THREE HILLS ACME LINDEN CARBON TROCHU Wind Energy Conversion System Setbacks to Water Courses 0 10 205 Kilometers Kneehill County makes no representations or warranties regarding the information contained in this document including, without limitation, whether said information is accurate or complete. Persons using this document do so solely at their own risk, and Kneehill County shall have no liability to such persons for any loss or damage whatsoever. This document shall not be copied or distributed to any person without the express written consent of Kneehill County.©2022 Kneehill County. All rights reserved. Project Name : KC_0093 2- Mile SetbackPage 103 of 196 TWP 31 RNG 22TWP 31 RNG 24 TWP 31 RNG 23TWP 31 RNG 25 TWP 32 RNG 24 TWP 32 RNG 25 TWP 33 RNG 23 TWP 32 RNG 23 TWP 33 RNG 24 TWP 32 RNG 26 TWP 33 RNG 25 TWP 29 RNG 24 TWP 33 RNG 26 TWP 29 RNG 26 TWP 32 RNG 22 TWP 30 RNG 26 TWP 29 RNG 25 TWP 29 RNG 23 TWP 30 RNG 24 TWP 30 RNG 22 TWP 29 RNG 22 TWP 30 RNG 23 TWP 30 RNG 25 TWP 34 RNG 23 TWP 34 RNG 24 TWP 34 RNG 22 TWP 34 RNG 25 TWP 28 RNG 20 TWP 29 RNG 21 TWP 28 RNG 21 TWP 33 RNG 22 TWP 31 RNG 26 TWP 28 RNG 24 TWP 28 RNG 23 TWP 28 RNG 22 TWP 30 RNG 21 TWP 31 RNG 21 TWP 27 RNG 21 TWP 34 RNG 21 TWP 27 RNG 20 TWP 29 RNG 20 TO MORRIN TWP RD 340 TWP RD 334 TWP RD 332 TWP RD 330 TWP RD 324 TWP RD 322 TWP RD 320 TWP RD 314 TWP RD 310 TWP RD 304 TWP RD 302 TWP RD 300 TWP RD 292 TWP RD 290 TWP RD 284 TWP RD 282 TWP RD 280 RGE RD 210 RGE RD 211 TWP RD 280 RGE RD 222 RGE RD 215 RGE RD 214 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 242 RGE RD 235 RGE RD 234 RGE RD 231 RGE RD 230 RGE RD 224 TWP RD 284 RGE RD 265 RGE RD 264 RGE RD 262 RGE RD 255 RGE RD 253 RGE RD 252 RGE RD 270 TWP RD 292 TWP RD 300 TWP RD 302 TWP RD 304 TWP RD 310 TWP RD 314 TWP RD 320 TWP RD 322 TWP RD 332 TWP RD 334 TWP RD 340 TWP RD 344 TWP RD 342 RGE RD 240 RGE RD 234 RGE RD 233 RGE RD 232 RGE RD 231 RGE RD 230 RGE RD 225 RGE RD 224 RGE RD 223 RGE RD 222 RGE RD 221 RGE RD 220 RGE RD 215 RGE RD 214 TWP RD 342 TWP RD 344 TWP RD 350 RGE RD 264 RGE RD 263 RGE RD 261 RGE RD 252 RGE RD 251 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 243 RGE RD 242 RGE RD 241 RGE RD 240 RGE RD 263 RGE RD 254 RGE RD 261 RGE RD 251 RGE RD 243 RGE RD 241 RGE RD 233 RGE RD 225 RGE RD 223 RGE RD 221 RGE RD 220 RGE RD 212 RGE RD 213 RGE RD 205 TWP RD350 RGE RD 260 RGE RD 255 RGE RD 254 806 583 582 587 805 836 806 837 585 841 838 836 836 806 575 575 21 9 21 21 27 27 9 THREE HILLS ACME LINDEN CARBON TROCHU Wind Energy Conversion System Setbacks to Water Courses 0 10 205 Kilometers Kneehill County makes no representations or warranties regarding the information contained in this document including, without limitation, whether said information is accurate or complete. Persons using this document do so solely at their own risk, and Kneehill County shall have no liability to such persons for any loss or damage whatsoever. This document shall not be copied or distributed to any person without the express written consent of Kneehill County.©2022 Kneehill County. All rights reserved. Project Name : KC_0093 Legend 1 2 3 4 5 6 7 8 O CLI Soil Classification 2-Mile Setback Class Area(ac)1 97945262728314405842239055349962690773474382 Page 104 of 196 TWP 31 RNG 22TWP 31 RNG 24 TWP 31 RNG 23TWP 31 RNG 25 TWP 32 RNG 24 TWP 32 RNG 25 TWP 33 RNG 23 TWP 32 RNG 23 TWP 33 RNG 24 TWP 32 RNG 26 TWP 33 RNG 25 TWP 29 RNG 24 TWP 33 RNG 26 TWP 29 RNG 26 TWP 32 RNG 22 TWP 30 RNG 26 TWP 29 RNG 25 TWP 29 RNG 23 TWP 30 RNG 24 TWP 30 RNG 22 TWP 29 RNG 22 TWP 30 RNG 23 TWP 30 RNG 25 TWP 34 RNG 23 TWP 34 RNG 24 TWP 34 RNG 22 TWP 34 RNG 25 TWP 28 RNG 20 TWP 29 RNG 21 TWP 28 RNG 21 TWP 33 RNG 22 TWP 31 RNG 26 TWP 28 RNG 24 TWP 28 RNG 23 TWP 28 RNG 22 TWP 30 RNG 21 TWP 31 RNG 21 TWP 27 RNG 21 TWP 34 RNG 21 TWP 27 RNG 20 TWP 29 RNG 20 TO MORRIN TWP RD 340 TWP RD 334 TWP RD 332 TWP RD 330 TWP RD 324 TWP RD 322 TWP RD 320 TWP RD 314 TWP RD 310 TWP RD 304 TWP RD 302 TWP RD 300 TWP RD 292 TWP RD 290 TWP RD 284 TWP RD 282 TWP RD 280 RGE RD 210 RGE RD 211 TWP RD 280 RGE RD 222 RGE RD 215 RGE RD 214 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 242 RGE RD 235 RGE RD 234 RGE RD 231 RGE RD 230 RGE RD 224 TWP RD 284 RGE RD 265 RGE RD 264 RGE RD 262 RGE RD 255 RGE RD 253 RGE RD 252 RGE RD 270 TWP RD 292 TWP RD 300 TWP RD 302 TWP RD 304 TWP RD 310 TWP RD 314 TWP RD 320 TWP RD 322 TWP RD 332 TWP RD 334 TWP RD 340 TWP RD 344 TWP RD 342 RGE RD 240 RGE RD 234 RGE RD 233 RGE RD 232 RGE RD 231 RGE RD 230 RGE RD 225 RGE RD 224 RGE RD 223 RGE RD 222 RGE RD 221 RGE RD 220 RGE RD 215 RGE RD 214 TWP RD 342 TWP RD 344 TWP RD 350 RGE RD 264 RGE RD 263 RGE RD 261 RGE RD 252 RGE RD 251 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 243 RGE RD 242 RGE RD 241 RGE RD 240 RGE RD 263 RGE RD 254 RGE RD 261 RGE RD 251 RGE RD 243 RGE RD 241 RGE RD 233 RGE RD 225 RGE RD 223 RGE RD 221 RGE RD 220 RGE RD 212 RGE RD 213 RGE RD 205 TWP RD350 RGE RD 260 RGE RD 255 RGE RD 254 806 583 582 587 805 836 806 837 585 841 838 836 836 806 575 575 21 9 21 21 27 27 9 THREE HILLS ACME LINDEN CARBON TROCHU Solar Energy and Wind Energy Urban Setbacks 0 10 205 Kilometers Kneehill County makes no representations or warranties regarding the information contained in this document including, without limitation, whether said information is accurate or complete. Persons using this document do so solely at their own risk, and Kneehill County shall have no liability to such persons for any loss or damage whatsoever. This document shall not be copied or distributed to any person without the express written consent of Kneehill County.©2022 Kneehill County. All rights reserved. Project Name : KC_0093 2-mile Setback Swalwell Torrington Wimborne Huxley Page 105 of 196 TWP 31 RNG 22TWP 31 RNG 24 TWP 31 RNG 23TWP 31 RNG 25 TWP 32 RNG 24 TWP 32 RNG 25 TWP 33 RNG 23 TWP 32 RNG 23 TWP 33 RNG 24 TWP 32 RNG 26 TWP 33 RNG 25 TWP 29 RNG 24 TWP 33 RNG 26 TWP 29 RNG 26 TWP 32 RNG 22 TWP 30 RNG 26 TWP 29 RNG 25 TWP 29 RNG 23 TWP 30 RNG 24 TWP 30 RNG 22 TWP 29 RNG 22 TWP 30 RNG 23 TWP 30 RNG 25 TWP 34 RNG 23 TWP 34 RNG 24 TWP 34 RNG 22 TWP 34 RNG 25 TWP 28 RNG 20 TWP 29 RNG 21 TWP 28 RNG 21 TWP 33 RNG 22 TWP 31 RNG 26 TWP 28 RNG 24 TWP 28 RNG 23 TWP 28 RNG 22 TWP 30 RNG 21 TWP 31 RNG 21 TWP 27 RNG 21 TWP 34 RNG 21 TWP 27 RNG 20 TWP 29 RNG 20 TO MORRIN TWP RD 340 TWP RD 334 TWP RD 332 TWP RD 330 TWP RD 324 TWP RD 322 TWP RD 320 TWP RD 314 TWP RD 310 TWP RD 304 TWP RD 302 TWP RD 300 TWP RD 292 TWP RD 290 TWP RD 284 TWP RD 282 TWP RD 280 RGE RD 210 RGE RD 211 TWP RD 280 RGE RD 222 RGE RD 215 RGE RD 214 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 242 RGE RD 235 RGE RD 234 RGE RD 231 RGE RD 230 RGE RD 224 TWP RD 284 RGE RD 265 RGE RD 264 RGE RD 262 RGE RD 255 RGE RD 253 RGE RD 252 RGE RD 270 TWP RD 292 TWP RD 300 TWP RD 302 TWP RD 304 TWP RD 310 TWP RD 314 TWP RD 320 TWP RD 322 TWP RD 332 TWP RD 334 TWP RD 340 TWP RD 344 TWP RD 342 RGE RD 240 RGE RD 234 RGE RD 233 RGE RD 232 RGE RD 231 RGE RD 230 RGE RD 225 RGE RD 224 RGE RD 223 RGE RD 222 RGE RD 221 RGE RD 220 RGE RD 215 RGE RD 214 TWP RD 342 TWP RD 344 TWP RD 350 RGE RD 264 RGE RD 263 RGE RD 261 RGE RD 252 RGE RD 251 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 243 RGE RD 242 RGE RD 241 RGE RD 240 RGE RD 263 RGE RD 254 RGE RD 261 RGE RD 251 RGE RD 243 RGE RD 241 RGE RD 233 RGE RD 225 RGE RD 223 RGE RD 221 RGE RD 220 RGE RD 212 RGE RD 213 RGE RD 205 TWP RD350 RGE RD 260 RGE RD 255 RGE RD 254 806 583 582 587 805 836 806 837 585 841 838 836 836 806 575 575 21 9 21 21 27 27 9 THREE HILLS ACME LINDEN CARBON TROCHU Solar Generation Setbacks to Water Bodies 0 10 205 Kilometers Kneehill County makes no representations or warranties regarding the information contained in this document including, without limitation, whether said information is accurate or complete. Persons using this document do so solely at their own risk, and Kneehill County shall have no liability to such persons for any loss or damage whatsoever. This document shall not be copied or distributed to any person without the express written consent of Kneehill County.©2022 Kneehill County. All rights reserved. Project Name : KC_0093 Legend 1 2 3 4 5 6 7 8 O CLI Soil Classification 2-Mile Setback Class Area (ac)1 16134212767344316498565676466844724408 Page 106 of 196 TO MORRIN TWP RD 340 TWP RD 334 TWP RD 332 TWP RD 330 TWP RD 324 TWP RD 322 TWP RD 320 TWP RD 314 TWP RD 310 TWP RD 304 TWP RD 302 TWP RD 300 TWP RD 292 TWP RD 290 TWP RD 284 TWP RD 282 TWP RD 280 RG E R D 21 0 RG E R D 21 1 TWP RD 280 RG E R D 22 2 RG E R D 21 5 RG E R D 21 4 RG E R D 25 0 RG E R D 24 5 RG E R D 24 4 RG E R D 24 2 RG E R D 23 5 RG E R D 23 4 RG E R D 23 1 RG E R D 23 0 RG E R D 22 4 TWP RD 284 RG E R D 26 5 RG E R D 26 4 RG E R D 26 2 RG E R D 25 5 RG E R D 25 3 RG E R D 25 2 RG E R D 27 0 TWP RD 292 TWP RD 300 TWP RD 302 TWP RD 304 TWP RD 310 TWP RD 314 TWP RD 320 TWP RD 322 TWP RD 332 TWP RD 334 TWP RD 340 TWP RD 344 TWP RD 342 RG E R D 24 0 RG E R D 23 4 RG E R D 2 3 3 RG E R D 2 3 2 RG E R D 2 3 1 RG E R D 23 0 RG E R D 22 5 RG E R D 22 4 RG E R D 22 3 RG E R D 2 2 2 RG E R D 2 2 1 RG E R D 22 0 RG E R D 21 5 RG E R D 21 4 TWP RD 342 TWP RD 344 TWP RD 350 RG E R D 26 4 RG E R D 26 3 RG E R D 26 1 RG E R D 25 2 RG E R D 25 1 RG E R D 25 0 RG E R D 24 5 RG E R D 24 4 RG E R D 2 4 3 RG E R D 24 2 RG E R D 24 1 RG E R D 24 0 RG E R D 26 3 RG E R D 2 5 4 RG E R D 2 6 1 RG E R D 25 1 RG E R D 24 3 RG E R D 24 1 RG E R D 23 3 RG E R D 22 5 RG E R D 22 3 RG E R D 22 1 RG E R D 22 0 RG E R D 21 2 RG E R D 21 3 RG E R D 20 5 TWP RD350 RG E R D 26 0 RG E R D 25 5 RG E R D 25 4 806 583 582 587 805 836 806 837 585 841 838 836 836 806 575 575 21 9 21 21 27 27 9 THREE HILLS TROCHU ACME CARBON LINDEN Solar Generation and Wind Energy Setbacks ¯ 0 8.5 174.25 km Legend Hamlets Wind 2-Mile Setback Solar 2-Mile Setback Communities 2-Mile Setback Kneehill County makes no representations or warranties regarding the information contained in this document including, without limitation, whether said information is accurate or complete. Persons using this document do so solely at their own risk, and Kneehill County shall have no liability to such persons for any loss or damage whatsoever. This document shall not be copied or distributed to any person without the express written consent of Kneehill County. ©2023 Kneehill County. All rights reserved. Soil Classification 1 2 3 4 5 6 7 8 O CLASS Area(Ac) 1 102,725 2 77,873 3 156,849 4 27,468 5 54,371 6 26,517 7 34,744 Page 107 of 196 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: 2024 Budget Responses to Questions & Information Requests Meeting Date: Tuesday, November 28, 2023 Prepared By: Marika von Mirbach, Financial Planning Coordinator Presented By: Marika von Mirbach, Financial Planning Coordinator RECOMMENDED MOTION: That Council receive the 2024 Budget Responses to Questions & Information Requests for information. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☒ ☒ ☒ ☒ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite) - The County is required under the Municipal Government Act (MGA) to approve both an operating and capital budget which are balanced and fully funded. BACKGROUND/PROPOSAL: The County is required under the Municipal Government Act (MGA) to approve both an operating and capital budget which are balanced and fully funded. To achieve this, the budget is prepared on a fiscal viability basis and is monitored and controlled to achieve the desired outcome of a balanced budget. As such, all budgeted revenues must equal budgeted expenditures. The municipality follows the legislative financial requirements of the MGA and its Regulations. In addition, the municipality meets or exceeds all policy statements of the Canada Public Sector Accounting Handbook, which is governed by the Chartered Professional Accountants Canada (CPA). DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Today’s presentation represents the third component of the 2024 budget process; Administration has prepared a presentation to review the current state of the budget, respond to Questions and Information Requests received from Council during the two initial budget presentations , and to guide the next steps towards a finalized budget. The first component, presented at the October 17th Committee of the Whole meeting, set the stage for the 2024 Budget, and introduced the projects being proposed for 2024. The second component focused on the 2024 Core Operating Budget, as well as new initiatives which would impact the Operating Budget in 2024 and future years. Today’s presentation seeks to update Council on the current state of the budget, and to obtain guidance to finalize the budget book for intended presentation and adoption at the December 12 th Council meeting. Page 108 of 196 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 FINANCIAL & STAFFING IMPLICATIONS: Dependent on Council discussions and decisions. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Responses to Questions & Information Requests Presentation Supplemental Information COUNCIL OPTIONS: 1. Provide Administration with direction to compile a balanced operating budget, and project listing, for the December 12th Council meeting. 2. Request additional information from Administration. FOLLOW-UP ACTIONS: APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 109 of 196 1 Page 110 of 196 Budget 2024 Schedule Budget Adoption December 12th Response to Questions & Information Requests November 28th Core Operating Budget November 14th Setting the Stage & New Projects October 17th 2 Initial Reserve Strategy Discussion October 24th Page 111 of 196 Agenda Current State Responses to Questions Next Steps 3 Page 112 of 196 4 CURRENT STATE RESPONSES TO QUESTIONS NEXT STEPS Page 113 of 196 Proposed Budget Summary as of November 14th Operational Shortfall = $2,622,214 5 Core Budget Shortfall $1,944,285 74% New Initiatives $677,929 26% Core Budget Shortfall: $28,069,264 (Total Revenues) - $30,013,549 (Total Expenses) - $1,944,285 Shortfall New Initiatives: Grants $4,000 Human Resources $518,160 Software $11,569 Public Engagement $30,000 Ag Services $44,000 IT Contracts $70,000 Page 114 of 196 Adjustments from November 14th to November 28th | Budget 2024 6 $2,622,214Shortfall as of November 14th ($82,000)Increase bulk water revenues based on historical usage ($40,000)IT contract support $274,800ASB recommendations $2,775,014Shortfall as of November 28th Page 115 of 196 Proposed Budget Summary Current State Operational Shortfall = $2,775,014 7 Core Budget Shortfall $1,862,285 67% New Initiatives $912,729 33% Core Budget Shortfall: $28,151,264 (Total Revenues) - $30,013,549 (Total Expenses) - $1,862,285 Shortfall New Initiatives: Grants $4,000 Human Resources $518,160 Software $11,569 Public Engagement $30,000 Ag Services $319,000 IT Contracts $30,000 Page 116 of 196 8 2023 Projects with 2024 Budget Requirements Recommended Funding Source Future Project Costs2024 Costs2023 BudgetProject NameLead Department Roads Reserve$ 3,740,000$ 22,000$ 200,000Rural Road ConstructionTransportation Roads Reserve$ 550,000$ 50,000BF 13477 (SW 18-33-23-W4M)Transportation $ 3,740,000 $ 572,000$ 250,000 Total Costs Page 117 of 196 9 Replacement of Existing Assets Recommended Funding Source 2024 Operating Budget ImpactFuture Costs2024 CostsProject NameLead Department CEP Reserve$ 82,965Light-duty Pickup (U0417)Ag Services, Parks & Cemeteries CEP Reserve$ 82,965Light-duty Pickup (U0517)Ag Services, Parks & Cemeteries CEP Reserve$ 38,500Sub-compact Utility Tractor (P7220)Ag Services, Parks & Cemeteries CEP Reserve$ 59,797Front Mount Mower, AWD (P7819)Ag Services, Parks & Cemeteries CEP Reserve$ 57,698Zero-Turn Mower, Keivers (P7417)Ag Services, Parks & Cemeteries Parks Reserve$ 9,900Informational Sign Replacement (HSC)Ag Services, Parks & Cemeteries Community Fundraising, Community Programs, and Parks Reserve $ 132,000$ 33,000Playground ReplacementAg Services, Parks & Cemeteries IT Reserve$ 63,800IT Capital Plan PurchasesCorporate Services IT Reserve$ 44,000Council Room Video WallCorporate Services CEP Reserve$ 10,000$ 715,000Acme Tender ReplacementProtective Services CEP Reserve$ 330,000Calcium Applicator/Water Truck (M3793)Transportation CEP Reserve$ 110,200End Dump Gravel Trailer (G4416)Transportation Page 118 of 196 10 Replacement of Existing Assets Cont’d Recommended Funding Source 2024 Operating Budget ImpactFuture Costs2024 CostsProject NameLead Department CEP Reserve$ 135,750Heavy Duty 1-ton Pickup with dump box (M1214) Transportation CEP Reserve$ 82,965Heavy Duty 3/4 ton Pickup (G0115)Transportation CEP Reserve$ 82,965Heavy Duty 3/4 ton Pickup (M0317)Transportation CEP Reserve$ 82,965Heavy Duty 3/4 ton Pickup (M0717)Transportation CEP Reserve$ 82,965Heavy Duty Pickup (O0214)Transportation CEP Reserve$ 87,500Pup Trailer Gravel Dump Trailer (M4312)Transportation CEP Reserve$ 197,800Rough Terrain Fork Lift (S5218)Transportation CEP Reserve$ 640,137Tracked Dozer D5 (R5911)Transportation CCBF Grant$ 55,000$ 847,000BF 70576 (SW 25-32-25 W4M)Transportation Roads Reserve$ 440,000$ 66,000BF 70988 (NW-15-28-24-W4M)Transportation CCBF Grant$ 55,000$ 715,000BF 72256 (SW 1-32-25-W4M)Transportation -$ 692,000$ 4,648,872Total Costs Page 119 of 196 11 Maintenance of Existing Assets Recommended Funding Source 2024 Operating Budget ImpactFuture Costs2024 CostsProject NameLead Department Roads Reserve$ 220,000Major Bridge MaintenanceTransportation Building Reserve$ 330,000$ 22,000Administration and FCSS Parking Lot Design, Assessment and Repair Facilities Building Reserve$ 49,500Administration Protective Service Office Renovation Facilities Building Reserve and CCBF Grant $ 82,500Public Works RenovationsFacilities CCBF Grant$ 44,000Three Hills Transfer Station ImprovementsFacilities $ 330,000$ 418,000Total Costs Page 120 of 196 12 New Assets Recommended Funding Source 2024 Operating Budget ImpactFuture Costs2024 CostsProject NameLead Department Parks Reserve$ 38,500Event/Market Space DevelopmentAg Services, Parks & Cemeteries Parks Reserve$ 13,900Horseshoe Canyon Shade StructuresAg Services, Parks & Cemeteries Revenue Stabilization Reserve $ 3,080,000$ 110,000Horseshoe Canyon Interpretive Center/ Washroom Ag Services, Parks & Cemeteries Water Reserve$ 44,000Swalwell Site FencingFacilities Buildings Capital Replacement $ 44,000Fencing of Wimborne and Linden TowersProtective Services CCBF Grant$ 55,000Burn Structure AdditionProtective Services $ 3,080,000$ 305,400Total Costs Page 121 of 196 13 Operating Projects Recommended Funding Source 2024 Operating Budget ImpactFuture Costs2024 CostsProject NameLead Department Parks Reserve and Ticket Sales $ 66,000Growing Kneehill EventAg Services, Parks & Cemeteries Water Reserve$ 105,600Utility Master Plan - TorringtonEnvironmental Services Contingency Reserve$ 55,000Concrete Crushing (Kneehill County Solid Waste Site) Environmental Services Buildings Capital Replacement $ 44,000$ 22,000 PSD Maintenance Manager EnhancementsFacilities Roads Reserve$ 110,000 Pavement Condition Assessment ReportTransportation -$ 44,000$ 358,600 Total Costs Page 122 of 196 14 CURRENT STATE RESPONSES TO QUESTIONS NEXT STEPS Page 123 of 196 Comparison of Water Rates | Budget 2024 Per Cube Rate Water Distribution Systems 15 3.73 3.88 4.75 4.26 3.97 1.79 2.55 2.99 5.97 2.10 3.60 3.37 Town of Three Hills Town of Trochu Village of Acme Village of Linden Starland County Wheatland County - Low Wheatland County - High Rocky View County - Low Rocky View County - High Kneehill County - Low Kneehill County - High Average Page 124 of 196 Comparison of Water Rates | Budget 2024 Bulk Water 16 5.00 6.00 3.97 7.05 8.08 4.00 4.50 5.51 Town of Three Hills City of Airdrie Starland County Red Deer County Wheatland County Stettler County Kneehill County Average Page 125 of 196 Bulk Water Usage History in Cubes | Budget 2024 17 17,328 20,410 18,416 8,683 11,471 16,080 13,440 38,138 24,720 39,451 70,019 59,216 2021 2022 2023 to October 31st High Volume 1051+ cubes annually Moderate Volume 451-1050 cubes annually Low Volume 0-450 cubes annually Page 126 of 196 Shop Supplies Increase | Budget 2024 18 401,480 469,183 636,659 355,000 420,000 320,000 - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 2021 2022 2023 To Date Graders Gravel Maintenance General Trucks Budget Page 127 of 196 Capital Equipment Plan | Budget 2024 Input Considerations 19 Determine replacement cost based on price trending Set anticipated life cycle based on historical data Set anticipated end value based on historical information Calculate annual replacement funding contribution Assess need for replacement Page 128 of 196 Capital Equipment Plan cont. | Budget 2024 Annual Projected Replacements 20 2,870,172 4,196,132 4,641,804 7,842,209 2,096,713 3,358,555 4,354,169 4,921,195 3,722,665 2,124,546 4,380,346 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 Transportation Protective Services Parks & Agricultural Services Environmental Services Facilities Maintenance Page 129 of 196 Capital Equipment Plan cont. | Budget 2024 Projected Contributions, Draws and Reserve Balance 21 (1,000,000) - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 Contribution Utilization Balance Page 130 of 196 Capital Equipment Replacement Considerations | Budget 2024 22 Funding Plan Status Equipment Downtime Equipment Maintenance Costs Ability to Transfer to Alternative Use Obsolescence Page 131 of 196 History of Pavement Assessment Project | Budget 2024 23 • A pavement assessment has never been conducted in the past • Project will include physical condition assessments • Will inform future decisions on road bans, overlay schedules, and alternative surfaces to identify cost saving opportunities Page 132 of 196 History of Reserve Contributions & Draws | Budget 2024 24 4,984,726 8,577,947 11,859,491 9,298,390 9,291,158 11,021,425 5,318,556 1,584,720 11,018,910 4,741,372 2020 Actuals 2021 Actuals 2022 Actuals 2023 Budget 2024 Proposed Contributions Draws Page 133 of 196 Properties Impacted by Minimum Tax Levels | Budget 2024 25 At $200At $175At $150At $125Tax Class 133122107103Residential – Hamlets 37373525Residential – Other 1,3651,161978815Non- Residential & Farm 1,5351,3201,120943Total $70,725$47,150$23,575$0Budget Impact Page 134 of 196 Planning for Expiration of Special Levies | Budget 2024 26 No formalized strategy currently in place Various options on the table including new special levies Planning will be associated with a future water rate review and consideration for subsidy levels Page 135 of 196 New Initiatives Needs vs. Wants | Budget 2024 27 Priority LevelCostProject High$30,000 Contracted IT Support High$11,569 WaterCAD Software High$108,968 Shop Position Moderate$44,071 Ag Services Seasonal Support Moderate$81,156 Equipment Operator Moderate / Low$94,968 Protective Services Admin Support Low$4,000 Cemetery Community Grant Low$144,927 Environmental Technician Low$30,000 Enhanced Public Engagement Council direction required$363,070 Roadside Weed Control Page 136 of 196 28 CURRENT STATE RESPONSES TO QUESTIONS NEXT STEPS Page 137 of 196 Council Consideration Points | Budget 2024 29 Project Approvals • Confirmation of approval in principle of proposed projects • Confirmation of proposed funding source(s) Investment Revenue • Delay transition of reallocating investment revenues from operating budget to reserve funding source • Revenues over budget will still be transferred to reserves • Reduction of shortfall by up to $163,984 Page 138 of 196 Council Consideration Points cont. | Budget 2024 30 Capital Equipment Plan Contribution • Phase increase in capital equipment plan contributions over two years • Reduction of shortfall by $459,000 (50% reduction of increase) Deferral of New Initiatives • Reduction of shortfall dependant on decisions made by Council Page 139 of 196 Council Consideration Points cont’d | Budget 2024 31 Alternative Options • Service level discussions • Closed session discussions •Water rates • Minimum tax rate •Tax rates • Draws from Revenue Stabilization reserve Page 140 of 196 Supplemental Information !:Kneehill -..___ ,CO1U 'TY Page 141 of 196 Capital Equipment Funding Plan The Capital Equipment Funding Plan is a financial document that outlines the County’s approach to funding the replacement of capital equipment such as vehicles and machinery. The funding plan ensures that there are adequate financial resources available to replace capital equipment at the end of its useful life. The Capital Equipment Funding Plan includes: 1. Asset Inventory – listing of existing capital equipment to be funded through the plan by department and category. 2. Estimated Replacement Cost – an estimate of the cost associated with replacing existing assets. This includes the purchase price, installation costs, training expenses, and any other relevant expenditures. 3. Estimated End Value – an estimate of the value of the equipment at the end of its useful life with the County. 4. Estimated Useful Life - an assessment of the expected lifespan of each piece of capital equipment based on historical data. 5. Annual Contribution – a calculation of the funding required to be contributed annually to replace the asset at the end of its estimated useful life. 6. Replacement Schedule 2024-2034 – a timeline outlining when existing equipment is scheduled for replacement based on its expected lifespan and operational needs. Replacement of Assets The Capital Equipment Funding Plan is the mechanism with which the County puts funding away to replace assets when they reach the end of their estimated useful life, but the actual timing of replacement is dependant on a variety of factors not included within the funding plan itself. Page 142 of 196 Factors considered when developing the replacement plan in any given year include: 1. Funding Plan Status – this identifies assets which are due for replacement based on their time in service. 2. Equipment Down Time – includes consideration for items such as: • How often is the item down for maintenance and out of service? • Are there equipment rental costs being incurred due to down time? 3. Equipment Maintenance Costs – includes consideration for items such as: • Are maintenance cost trends higher than anticipated? • Are maintenance cost trends higher than for similar equipment on the plan? 4. Ability to Transfer to Alternative Use – is the asset able to be utilized for another purpose within operations? 5. Obsolescence – includes consideration for items such as: • Is it becoming difficult to source parts for this equipment? • Is the technology outdated and will require additional resources to maintain the asset? Page 143 of 196 Capital Equipment Funding Plan Department Category Estimated Replacement Cost Estimated End Value Estimated Useful Life Annual Contribution 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 Environmental Services Landfill Compactor 1,005,562 125,000 10 88,056 1,005,562 Environmental Services Pickup Truck 84,112 4,000 7 11,445 84,112 84,112 Environmental Services Pickup Truck 84,102 4,000 5 16,020 84,102 84,102 Environmental Services Pickup Truck 84,102 4,000 6 13,350 84,102 84,102 Environmental Services Portable Generator 6,600 - 10 660 6,600 Environmental Services Traxcavator 715,000 5,000 12 59,167 715,000 Environmental Services Utility Trailer 22,000 2,500 20 975 22,000 Environmental Services Utility Trailer 44,000 1,000 10 4,300 44,000 Environmental Services Utility Trailer 44,000 500 10 4,350 44,000 Facilities Maintenance Pickup Truck 84,102 10,000 15 4,940 84,102 Facilities Maintenance Pickup Truck 84,102 10,000 7 10,586 84,102 84,102 Parks & Agricultural Services Chassis Cab Truck 148,500 15,000 10 13,350 148,500 Parks & Agricultural Services Chassis Cab Truck 143,000 15,000 10 12,800 143,000 Parks & Agricultural Services Chassis Cab Truck 135,795 15,000 10 12,080 135,795 Parks & Agricultural Services Flex Arm 22,000 5,000 7 2,429 22,000 22,000 Parks & Agricultural Services Gravel/Dump Trailers 27,500 3,000 10 2,450 27,500 Parks & Agricultural Services Mower 59,797 15,000 5 8,959 59,797 59,797 59,797 Parks & Agricultural Services Mower 57,698 - 7 8,243 57,698 57,698 Parks & Agricultural Services Mower 59,837 7,500 5 10,467 59,837 59,837 Parks & Agricultural Services Mower 59,837 7,500 5 10,467 59,837 59,837 Parks & Agricultural Services Mower 57,748 15,000 5 8,550 57,748 57,748 Parks & Agricultural Services Pickup Truck 82,965 4,000 7 11,281 82,965 82,965 Parks & Agricultural Services Pickup Truck 82,965 4,000 5 15,793 82,965 82,965 82,965 Parks & Agricultural Services Pickup Truck 82,965 4,000 5 15,793 82,965 82,965 82,965 Parks & Agricultural Services Pickup Truck 84,102 10,000 7 10,586 84,102 84,102 Parks & Agricultural Services Pickup Truck 84,112 10,000 7 10,587 84,112 84,112 Parks & Agricultural Services Pickup Truck 84,102 10,000 7 10,586 84,102 84,102 Parks & Agricultural Services Pickup Truck 135,795 12,000 10 12,380 135,795 Parks & Agricultural Services Pickup Truck 84,112 7,500 7 10,945 84,112 84,112 Parks & Agricultural Services Pickup Truck 84,112 7,500 7 10,945 84,112 84,112 Parks & Agricultural Services Pickup Truck 84,102 10,000 7 10,586 84,102 84,102 Parks & Agricultural Services Pickup Truck 84,102 7,500 7 10,943 84,102 84,102 Parks & Agricultural Services Pickup Truck 84,102 10,000 7 10,586 84,102 84,102 Parks & Agricultural Services Rotary Cutter 33,000 8,000 7 3,571 33,000 33,000 Parks & Agricultural Services RTV 44,000 12,000 7 4,571 44,000 44,000 Parks & Agricultural Services Spray System 11,000 1,500 14 679 11,000 Parks & Agricultural Services Spray System 11,000 1,500 14 679 11,000 11,000 Parks & Agricultural Services Spray System 71,500 8,000 10 6,350 71,500 Parks & Agricultural Services Spray System 71,500 8,000 10 6,350 71,500 Parks & Agricultural Services Tractor with Loader 189,750 30,000 15 10,650 189,750 Parks & Agricultural Services Tree Spade 27,500 5,000 20 1,125 Parks & Agricultural Services Utility Tractor with Loader 38,500 8,000 5 6,100 38,500 38,500 38,500 Parks & Agricultural Services Utility Trailer 22,000 1,000 12 1,750 22,000 Parks & Agricultural Services Utility Trailer 22,000 1,000 10 2,100 22,000 Parks & Agricultural Services Utility Trailer 22,000 1,000 10 2,100 22,000 Parks & Agricultural Services Utility Trailer 22,000 1,000 20 1,050 22,000 Parks & Agricultural Services Utility Trailer 19,800 1,000 10 1,880 19,800 Parks & Agricultural Services Utility Trailer 19,800 1,000 10 1,880 19,800 Protective Services Brush Truck 275,000 - 4 68,750 250,000 Protective Services Brush Truck 275,000 - 5 55,000 250,000 1/4Page 144 of 196 Capital Equipment Funding Plan Department Category Estimated Replacement Cost Estimated End Value Estimated Useful Life Annual Contribution 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 Protective Services Brush Truck 165,000 - 20 8,250 250,000 Protective Services Brush Truck 275,000 - 15 18,333 275,000 Protective Services Command/Rescue Units 349,800 1,000 20 17,440 349,800 Protective Services Command/Rescue Units; 10% 16,500 - 13 1,269 16,500 Protective Services Command/Rescue Units; 20% 22,000 - 11 2,000 22,000 Protective Services Command/Rescue Units; 20% 69,960 - 20 3,498 Protective Services Command/Rescue Units; 20% 55,957 - 20 2,798 Protective Services Fire Engine 1,092,688 1,000 20 54,584 Protective Services Fire Engine 990,000 1,000 20 49,450 Protective Services Fire Engine 990,000 1,000 20 49,450 Protective Services Fire Engine; 70% 693,000 1,000 20 34,600 Protective Services Fire Engine; 70% 693,000 1,000 20 34,600 Protective Services Fire Engine; 70% 693,000 1,000 20 34,600 693,000 Protective Services Fire Tanker 715,000 1,000 20 35,700 715,000 Protective Services Fire Tanker 880,000 1,000 20 43,950 880,000 Protective Services Fire Tanker 880,000 1,000 20 43,950 880,000 Protective Services Fire Tanker 880,000 1,000 20 43,950 Protective Services Fire Tanker 880,000 1,000 25 35,160 Protective Services Fire Tanker 880,000 1,000 20 43,950 880,000 Protective Services Passenger Vehicles 94,050 8,000 4 21,513 94,050 94,050 Protective Services Passenger Vehicles 94,050 8,000 4 21,513 94,050 94,050 Protective Services Passenger Vehicles 109,076 8,000 7 14,439 109,076 Protective Services Pickup Truck 165,000 1,000 15 10,933 165,000 Protective Services Pickup Truck 84,112 7,000 4 19,278 84,112 84,112 84,112 Protective Services SCBA Gear - 10 Sets 136,400 - 15 9,093 136,400 Protective Services Utility Trailer 6,600 - 10 660 6,600 Protective Services Utility Trailer 44,000 200 12 3,650 44,000 Protective Services Utility Trailer 16,500 500 10 1,600 16,500 Protective Services Wheel Load Scales 29,700 - 15 1,980 29,700 Protective Services Wheel Load Scales 29,700 - 15 1,980 29,700 Transportation Bobcat Excavator 170,500 30,000 10 14,050 170,500 Transportation Bobcat Toolcat 112,200 83,253 5 5,789 112,200 112,200 Transportation Cab Tractor and Loader 189,750 30,000 15 10,650 189,750 Transportation Calcium Equipment 330,000 - 10 33,000 330,000 330,000 Transportation Calcium Equipment 165,000 10,000 12 12,917 165,000 Transportation Chassis Cab Truck 135,795 15,000 10 12,080 135,795 Transportation Chassis Cab Truck 165,000 20,000 15 9,667 165,000 Transportation Chassis Cab Truck 242,000 10,000 10 23,200 242,000 Transportation Chassis Cab Truck 135,795 10,000 10 12,580 135,795 Transportation Dozer 640,137 85,000 20 27,757 640,137 640,137 Transportation Dozer 936,100 - 20 46,805 936,100 Transportation Excavator 495,000 75,000 10 42,000 495,000 Transportation Forklift 197,800 25,000 10 17,280 197,800 197,800 Transportation Fuel Management System 77,000 - 15 5,133 77,000 Transportation Grader 1,064,210 225,000 7 119,887 1,064,210 Transportation Grader 757,111 225,000 7 76,016 757,111 Transportation Grader 840,400 130,000 7 101,486 840,400 Transportation Grader 757,111 130,000 7 89,587 757,111 757,111 Transportation Grader 757,111 130,000 7 89,587 757,111 757,111 Transportation Grader 757,111 130,000 7 89,587 757,111 2/4Page 145 of 196 Capital Equipment Funding Plan Department Category Estimated Replacement Cost Estimated End Value Estimated Useful Life Annual Contribution 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 Transportation Grader 757,111 130,000 7 89,587 757,111 757,111 Transportation Grader 757,111 130,000 7 89,587 757,111 757,111 Transportation Grader 757,111 130,000 7 89,587 757,111 757,111 Transportation Grader 735,111 130,000 7 86,444 735,111 Transportation Grader 840,400 130,000 7 101,486 840,400 Transportation Gravel/Dump Trailers 110,200 28,000 8 10,275 110,200 110,200 Transportation Gravel/Dump Trailers 87,500 15,000 12 6,042 87,500 Transportation Gravel/Dump Trailers 137,500 - 8 17,188 137,500 Transportation Gravel/Dump Trailers 106,395 40,000 8 8,299 106,395 Transportation Gravel/Dump Trailers 165,000 40,000 8 15,625 165,000 Transportation Gravel/Dump Trailers 137,500 40,000 8 12,188 137,500 Transportation Gravel/Dump Trailers 165,000 40,000 8 15,625 165,000 Transportation Gravel/Dump Trailers 110,220 28,000 8 10,278 110,220 Transportation Gravel/Dump Trailers 110,220 28,000 8 10,278 110,220 Transportation Gravel/Dump Trailers 110,220 28,000 8 10,278 110,220 Transportation Gravel/Dump Trailers 110,220 28,000 8 10,278 110,220 Transportation Gravel/Dump Trailers 87,450 15,000 12 6,038 87,450 Transportation Gravel/Dump Trailers 87,450 15,000 12 6,038 87,450 Transportation Gravel/Dump Trailers 19,800 1,000 12 1,567 19,800 Transportation Highway Tractor 396,000 - 10 39,600 396,000 Transportation Hydrovac 605,000 60,000 8 68,125 605,000 605,000 Transportation Loader 880,000 100,000 10 78,000 880,000 Transportation Loader 550,000 40,000 12 42,500 550,000 Transportation Loader 550,000 40,000 12 42,500 550,000 Transportation Mulcher 49,500 - 10 4,950 49,500 Transportation Passenger Vehicles 82,500 5,000 10 7,750 82,500 Transportation Passenger Vehicles 82,500 5,000 10 7,750 82,500 Transportation Passenger Vehicles 44,000 5,000 10 3,900 44,000 Transportation Pickup Truck 135,750 15,000 10 12,075 135,750 135,750 Transportation Pickup Truck 82,965 4,000 7 11,281 82,965 82,965 Transportation Pickup Truck 82,965 4,000 7 11,281 82,965 82,965 Transportation Pickup Truck 82,965 - 7 11,852 82,965 82,965 Transportation Pickup Truck 77,492 4,000 7 10,499 77,492 Transportation Pickup Truck 84,112 4,000 7 11,445 84,112 84,112 Transportation Pickup Truck 84,102 4,000 7 11,443 84,102 84,102 Transportation Pickup Truck 77,492 4,000 7 10,499 77,492 Transportation Pickup Truck 84,102 4,000 7 11,443 84,102 84,102 Transportation Pickup Truck 77,492 4,000 7 10,499 77,492 Transportation Pickup Truck 77,492 4,000 7 10,499 77,492 Transportation Sander / Plow 324,500 40,000 10 28,450 324,500 Transportation Scraper 819,500 520,000 20 14,975 819,500 Transportation Semi Truck 286,825 55,000 12 19,319 Transportation Semi Truck 242,880 40,000 8 25,360 242,880 Transportation Semi Truck 242,880 40,000 8 25,360 242,880 242,880 Transportation Semi Truck 242,880 40,000 8 25,360 242,880 Transportation Semi Truck 239,402 40,000 8 24,925 239,402 Transportation Semi Truck 242,880 40,000 8 25,360 242,880 242,880 Transportation Semi Truck 242,880 40,000 8 25,360 242,880 Transportation Semi Truck 242,880 40,000 8 25,360 242,880 Transportation Semi Truck 286,825 55,000 12 19,319 286,825 3/4Page 146 of 196 Capital Equipment Funding Plan Department Category Estimated Replacement Cost Estimated End Value Estimated Useful Life Annual Contribution 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 Transportation Semi Truck 286,825 55,000 12 19,319 286,825 Transportation Semi Truck 385,000 40,000 10 34,500 385,000 Transportation Semi Truck 385,000 40,000 10 34,500 385,000 Transportation Skid Steer 115,500 80,739 5 6,952 115,500 115,500 Transportation Soil Compactor 141,900 10,000 15 8,793 141,900 Transportation Soil Compactor 141,900 10,000 15 8,793 141,900 Transportation Steel Tracked Excavator 385,000 40,000 10 34,500 385,000 Transportation Utility Trailer 16,500 - 10 1,650 16,500 Transportation Utility Trailer 220,000 5,000 20 10,750 220,000 Transportation Utility Trailer 47,300 8,000 12 3,275 47,300 Transportation Utility Trailer 82,500 8,000 12 6,208 82,500 Transportation Utility Trailer 44,000 4,000 12 3,333 44,000 Transportation Utility Trailer 121,000 20,000 12 8,417 121,000 Transportation Vibrating Packer 159,500 9,000 20 7,525 159,500 Transportation Wood Chipper 49,500 3,000 12 3,875 49,500 3,588,580 2,870,172 4,196,132 4,641,804 7,842,209 2,096,713 3,358,555 4,354,169 4,921,195 3,722,665 2,124,546 4,380,346 4/4Page 147 of 196 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Policy #15-1, Century Farm and Ranch Award Meeting Date: Tuesday, November 28, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Carolyn Van der Kuil, Legislative Services Coordinator RECOMMENDED MOTION: That Council approve Policy #15-1, Century Farm and Ranch Award, as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- Policy #15-1, Century Farm and Ranch Award BACKGROUND/PROPOSAL: As part of Council's four-year Policy Review Schedule, Administration presented a review of the existing grant policies at the June 20th Committee of the Whole Meeting. During that meeting, Council did not express any concerns with this existing policy. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The attached documents comprise a marked-up version of Policy 15-1, Century Farm and Ranch Award. The policy edits include the following changes: Elimination of the General Ledger account number, which provides Administration the flexibility to change account numbers if required. FINANCIAL & STAFFING IMPLICATIONS: Annually, Administration budgets $3,600 to this program, which allows for four (4) applications. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Revised- Policy #15-1, Century Farm and Ranch Award Current- Policy #15-1, Century Farm and Ranch Award Page 148 of 196 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 COUNCIL OPTIONS: 1. Council approve as presented. 2. Council amend the policy. 3. Council receive for information. FOLLOW-UP ACTIONS: Administration will print the policy, get signed, and post internally and on our website. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 149 of 196 POLICY Section Policy No. Page Grants/Scholarships/Awards/Donation 15-1 1 of 2 Policy Title Date: Motion No. 15-1 100 year farm and ranch award 2023.12.12.docx December 12, 2023 Purpose: To recognize the achievement of century family farms and ranches within Kneehill County’s boundaries who have continuously owned and actively operated the same land for 100 years or more. Policy Guidelines/Procedures: 1. The amount of the Century Farm and Ranch Awards will be determined by Council at the annual budget deliberations. and shall be counted for through General Ledger Account # 11-000-00-25130. Eligibility 2. Applicant provides proof that they have received the Alberta Century Farm & Ranch Award for the land applied for. Procedure: 3. Applicant fills in provided application and signs the statement of certification. 4. Successful applicants will be provided a plaque design proof for their review and approval and then the plaque will be ordered. 5. Applicant will be given the choice at pick up if they would like the plaque presented at a Council meeting, presented by a County Councillor at a family celebration or picked up by the applicant at the County office. Ken King, Reeve Mike Haugen, CAO Approved: March 25, 2003 606/06 Approved: July 21, 2015 326/15 Approved: December 10, 2019 538/19 Approved: December 12, 2023 Review Date: December 12, 2027 Page 150 of 196 POLICY Section Policy No. Page Grants/Scholarships/Awards/Donation 15-1 2 of 2 Policy Title Date: Motion No. 15-1 100 year farm and ranch award 2023.12.12.docx December 12, 2023 538/19 Page 151 of 196 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: “New” Rural Community Hall Capital Grant Meeting Date: Tuesday, November 28, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Carolyn Van der Kuil, Legislative Services Coordinator RECOMMENDED MOTION: That Council approve Policy #15-4, Rural Community Hall Capital Grant STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- Policy #15-4, Rural Community Hall Capital Grant BACKGROUND/PROPOSAL: As part of Council's four-year Policy Review Schedule, Administration presented a review of the existing grant policies at the June 20th Committee of the Whole Meeting. During that meeting, Council expressed interest in exploring a Rural Community Hall Capital Grant to provide capital funding for rural halls. It's important to note that these halls already have access to Policy #15-13, Rural Community Halls, which covers operating grants. Council discussions during the meeting revolved around several key points: They sought to utilize existing funds for the new grant program. They emphasized the need for active use of funds from both the original Community Grant Program and the proposed Rural Community Hall Capital Grant program, rather than having unused funds in one program while eligible applications might exist in the other. Council emphasized their reluctance to allocate funding to halls that aren't effectively utilized and expressed a desire to see a stronger commitment to usage. They also expressed an interest in encouraging community participation by requiring matching funds from applicants. In response to these discussions, Administration prepared an initial draft of the policy, which was presented to Council for review during the September 19th, 2023 Committee of the Whole meeting. At that time, Council made the following requests: They suggested making it mandatory to present projects to Council for approval if the grant amount falls within the range of $2,000 to $5,000. Administration used the $5,000 threshold in the policy, as this amount represents a more substantial project, avoiding frequent Council delegations for smaller $2,000 requests. Page 152 of 196 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 Council requested a review of volunteer hours to align with current wage standards in Alberta. They expressed a desire for increased recognition for the County when providing grant funding, including the possibility of photo opportunities. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The attached document contains a draft version of the new Policy #15-4, Rural Community Hall Capital Grant Policy. This policy has been developed based on the feedback and input provided by Council. FINANCIAL & STAFFING IMPLICATIONS: Funding for this program will be sourced from the Community Grants for Non -Profit Organizations Program. As a result, the funding for that program will be reduced to $30,000, with $20,000 allocated to support this new Rural Community Hall Capital Grant program. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Proposed Policy #15-4, Rural Community Hall Capital Grant COUNCIL OPTIONS: 1. Council approve as presented. 2. Council amend the policy. 3. Council receive for information. FOLLOW-UP ACTIONS: Administration will print the policy, get signed, and post internally and on our website. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 153 of 196 POLICY Section Policy No. Page Grants/Scholarships/Awards/Donation 15-4 1 of 3 Policy Title Date: Motion No. Policy 15-4, Rural Hall Capital Grant Policy.docx December 12, 2023 [Category] Purpose: Kneehill County is committed to fostering the growth, vitality, and unity of rural communities by providing financial assistance for the development and enhancement of their community halls, including the following Rural Community Halls: Huxley Community Association Sunnyslope Community Association Wimborne Community Centre Torrington Community Centre Swalwell Community Association Three Hills Rural Community Association Orkney Athletic Association Mt. Vernon Community Association Hesketh Community Hall Association This Rural Community Hall Capital Grant Policy outlines the eligibility criteria, application process, evaluation guidelines, and expectations for organizations seeking grants to improve their community halls. Policy Guidelines: 1. Eligibility Criteria To be eligible for the Rural Community Hall Capital Grant, the following organizations listed above must meet the following criteria: a. The proposed project should offer clear benefits to the local community, enhancing its social, cultural, recreational, or educational aspects. b. All projects proposed must be capital expenditures, not operational costs. c. Applicants must provide a minimum of 25 per cent of the total project cost, which can include provincial or federal funds. d. Applicants that received more than $1,000 in Rural Community Hall Capital Grant funding in the prior year are not eligible for the following year. e. Projects must be completed within one-year of funding approval. f. Applicants approved at a Level A funding level, as defined in Policy #15-13 for Rural Community Halls, will receive higher priority for funding. Page 154 of 196 POLICY Section Policy No. Page Grants/Scholarships/Awards/Donation 15-4 2 of 3 Policy Title Date: Motion No. Policy 15-4, Rural Hall Capital Grant Policy.docx December 12, 2023 [Category] 2. Funding a. The grant amount and availability will be determined by Council during the annual budget deliberations. b. The 25 per cent contribution from applicants can include cash, in-kind volunteer hours, and/or donated materials and equipment. i. The value of volunteerism is defined as follows: 1. $20.00/hour for unskilled labour; 2. $35.00/hour for skilled labour; 3. Donated material and professional services at verified fair market value 4. Donated heavy equipment (incl. operator) $70.00/hour. 3. Grant Application Process a. Submission: Organizations interested in applying for the grant must complete the official application that provides detailed information about the proposed project, its objectives, budget, timeline and expected community impact. b. Submission Dates: Applications are open from January 1st to September 30th of each year, with remaining funds transferred to the second round of Community Grants to Non-Profits Grant Policy after September 30th. c. Supporting Documentation: Applicants may be required to submit additional documentation, such as architectural plans, cost estimates, and project timelines. d. Application Review: An evaluation committee, comprising all Council members, will review all applications. Projects requesting funds over $5,000 must present their project to Council. 4. Grant Disbursement and Reporting a. Grant Amount: The grant amount will be determined by Kneehill County Council based on the project's needs, impact, and available funds. b. Disbursement: The County’s committed funding will be released upon project's confirmation. c. Reporting: Recipients must submit a final report within one-year of funding approval, including all receipts and full accounting. i. Unused funds will be returned to Kneehill County. ii. All financial support must be used exclusively for the project program, event or activity identified in the application. iii. Project photos are to be included in the project reporting document. Page 155 of 196 POLICY Section Policy No. Page Grants/Scholarships/Awards/Donation 15-4 3 of 3 Policy Title Date: Motion No. Policy 15-4, Rural Hall Capital Grant Policy.docx December 12, 2023 [Category] d. Extension: i. Requests for project extensions must be submitted in writing and approved by the Chief Administrative Officer, with Council being updated on their decision. ii. Failure to request an extension or if an extension is not granted, the organization shall return the funds provided by the County. iii. Unused funds not returned to the County may lead to withheld future financial support. e. Recognition: i. Council will determine the form of recognition at the time of grant approval, which may include: 1. Public acknowledgment by Applicant; 2. A photo opportunity; 3. Displaying a sign at the project site with the cost borne by the Applicant; or 4. A customized recognition. Ken King, Reeve Mike Haugen, CAO Approved: December 12, 2023 [Category] Review Date: December 12, 2027 Page 156 of 196 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Policy #15-13, Rural Community Halls Meeting Date: Tuesday, November 28, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Carolyn Van der Kuil, Legislative Services Coordinator RECOMMENDED MOTION: That Council approve Policy #15-13, Rural Community Halls, as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- Policy #15-13, Rural Community Halls BACKGROUND/PROPOSAL: As part of Council's four-year Policy Review Schedule, Administration presented a review of the existing grant policies at the June 20th Committee of the Whole Meeting. During that meeting, Council did not express any concerns with this existing policy. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The attached documents comprise a marked-up version of Policy 15-13, Rural Community Halls. The policy edits include the following changes: Change the name of the program from Rural Community Halls to Rural Community Halls Operating Grant. This name reflects the policy's purpose of providing operating grant funding to rural halls. It will also sets it apart from the new proposed Rural Hall Capital Grant policy. Removal of Allocation Amounts will be indexed annually with the October Consumer Price Index. No other policies have this index in them, and this way Administration will be able to budget appropriately as the budget amount will be set every year. Review of funding can be done every four years when we renew the policy. Council at this time has the authority to amend the funding levels provided if they find them inappropriate. Removal of the reference to the specific General Ledger line. FINANCIAL & STAFFING IMPLICATIONS: The annual funding for this program with the proposed rates is $ 27,600.00. RECOMMENDED ENGAGEMENT: Page 157 of 196 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Revised- Policy #15-13, Rural Community Halls Current- Policy #15-13, Rural Community Halls COUNCIL OPTIONS: 1. Council approve as presented. 2. Council amend the policy. 3. Council receive for information. FOLLOW-UP ACTIONS: Administration will print the policy, get signed, and post internally and on our website. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 158 of 196 POLICY Section Policy No. Page Grants/Scholarships/Awards/Donation 15-13 1 of 2 Policy Title Date: Motion No. 15-13, Rural Community Hall Operating Grant.docx December 12, 2023 Purpose: To provide grant funding to Hall boards, who have been operating a Community Hall within Kneehill County. Policy Guidelines/Procedures: 1. Eligibility: 1.1 Rural Community Halls operating within Kneehill County including: a. Huxley Community Association b. Sunnyslope Community Association c. Wimborne Community Centre d. Torrington Community Centre e. Swalwell Community Association f. Three Hills Rural Community Association g. Orkney Athletic Association h. Mt. Vernon Community Association i. Hesketh Community Hall Association 2. Funding Allotment & Allocation: 2.1 The amount and availability of grants will be determined by Council at the annual budget deliberations. 2.2 The amount the Hall is used per year determines the funding level. a. Level A- 20 or more times per year b. Level B- 10-20 times per year c. Level C- Less than 10 times per year 2.3 Funding level amendments need to be approved by Council. 2.4 Allocation Amounts will be indexed annually with the October Consumer Price Index. 2.5 Funding Allocation is as follows: Level A Used year Round: 20 or more times per year 2023 Annual Rate: $3,397.40 Annual Rate $3,400.00 Huxley Community Association Sunnyslope Community Association Wimborne Community Centre Torrington Community Centre Swalwell Community Association Three Hills Rural Community Association Orkney Athletic Association Page 159 of 196 POLICY Section Policy No. Page Grants/Scholarships/Awards/Donation 15-13 2 of 2 Policy Title Date: Motion No. 15-13, Rural Community Hall Operating Grant.docx December 12, 2023 [Category] Level B Used Year round or seasonally: 10-20 times per year 2023 Annual Rate: $2,446.11 Annual Rate $2,500.00 Mount Vernon Community Association Level C Used Year Round or Season less than 10 times per year 2023 Annual Rate: $1,223.09 Annual Rate $1,300.00 Hesketh Community Hall Association 3. Disbursement of Funds 3.1 Accountability Form will be mailed to Rural Halls the first week of January. 3.2 The Rural Community Hall Grant funds will be disbursed in one lump sum by February 1 after the Rural Community Hall’s accountability form has been provided. Jerry Wittstock, Reeve Mike Haugen, CAO Approved: February 25, 2014 68/14 Amendment: November 25, 2014 422/14 Amendment: February 13, 2018 43/18 Amendment: March 28, 2023 123/23 Amendment: December 12, 2023 Review Date: December 12, 2027 Page 160 of 196 Page 161 of 196 Page 162 of 196 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Policy #15-3, Community Grants to Non-Profit Organizations Meeting Date: Tuesday, November 28, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Carolyn Van der Kuil, Legislative Services Coordinator RECOMMENDED MOTION: That Council approve Policy #15-3, Community Grants to Non-Profit Organizations, as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- Policy #15-3, Community Grants to Non-Profit Organizations BACKGROUND/PROPOSAL: As part of Council's four-year Policy Review Schedule, Administration presented a review of the existing grant policies at the June 20th Committee of the Whole Meeting. During that meeting, Council did not express any concerns with this existing policy. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The attached documents comprise a marked-up version and a finalized draft of Policy 15-3, "Community Grants to Non-Profit Organizations." The policy edits include the following changes: Removal of the requirement for programs, events, and activities to be excluded from County support when covered by other programs or policies, except for the Kneehill County Rural Community Halls listed in Policy #15-13. A new policy is in development to address Rural Hall Capital Expenditures, and as Council is the final approval, it is ultimately your decision whether you approve a program that has received support from the County from another funding source. Elimination of the General Ledger account number. An increase in the value of volunteerism to align with the figures used in the Community Facility Enhancement Program. Removal of the grant application form as Schedule "A" to this policy. This allows Administration to modify the application form without the need for Council approval. o Once the policy has been approved a review of the grant application will happen with the addition of providing a brief explanation about your association as discussed at the last Community Grant selection meeting. Elimination of the requirement that "the grant will be advertised in the Three Hills Capital newspaper at least three (3) times prior to each application deadline." The decision on where and how frequently the policy will be advertised is now at the discretion of Administration. Page 163 of 196 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 Flexibility regarding the review of applications, allowing it to take place in either a Committee of the Whole meeting or a regular Council meeting, depending on convenience for both Administration and Council. Removal of any reference to the Accountability Form Schedule "B." Administration has the flexibility to make changes to the form without requiring Council approval. FINANCIAL & STAFFING IMPLICATIONS: The funding for this program was initially set at $50,000. However, due to the introduction of the new Rural Hall Capital Grant Policy, $20,000 has been reallocated from the Community Grants to Non -Profit budget to support this program. As a result, this program will now operate with a total funding of $30,000. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Revised- Policy #15-3, Community Grants to Non-Profit Organizations Current- Policy #15-3, Community Grants to Non-Profit Organizations COUNCIL OPTIONS: 1. That Council approve as presented. 2. That Council amend the Policy. 3. That Council receive for information. FOLLOW-UP ACTIONS: Administration will print the policy, get signed, and post internally and on our website. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 164 of 196 POLICY Section Policy No. Page Grants/Scholarships/Awards/Donation 15-3 1 of 5 Policy Title Date: Motion No. 15-3 Community Grants Policy 2023.12.12.docx December 12, 2024 [Categor y] Policy Statement: Kneehill County recognizes that volunteer community associations are vital to the health, well-being and social development of our community. Each year Kneehill County Council allocates a predetermined amount of money towards project based initiatives and non-operational expenditures through a grant process that responds to community need and are community driven. Funding under this Policy is a one- time interim measure and is not to be relied on as a continuing source of revenue. Council fully expects community organizations to be self-sustaining and to develop working relationships with other contributing partners. Purpose: This policy is intended to address grant requests from Non-Profit Organizations. This policy and its associated procedure establishes eligibility criteria and a process for receiving grant applications from Non-Profit Organizations, as well as protocols for distributing grants and receiving reports that outline how funds have been expended. Policy Guidelines/Procedures: 1. Eligibility 1.1. Community Grants to Non-Profit Organizations shall be limited to those organizations that: a) Have short-term minor projects b) Have Projects that can be completed within one year of funding approval c) Are responsible for the financial operation of the project d) Have project–based initiatives and not operational expenditures e) Are able to match the funding requested at a minimum of 50 per cent of the total project cost 1.2. The following organizations are eligible for funding under this policy: a) Non-profit organizations, societies, or associations i) Who have society status for minimum of 2 (two) years and be in good standing ii) Who operate within Kneehill County and project is completed within Kneehill County boundaries 1.3. The following are not eligible for funding under this policy: a) Municipalities b) Individual persons c) Organizations that provide services or programs that are the responsibility of another level of government, including Health, Education, Libraries and Social Services Page 165 of 196 POLICY Section Policy No. Page Grants/Scholarships/Awards/Donation 15-3 2 of 5 Policy Title Date: Motion No. 15-3 Community Grants Policy 2023.12.12.docx December 12, 2024 [Category] d) Religious organizations; however, we will consider organization with religious affiliations that are seeking funding for non-denominational initiative that is open to the community-at-large e) Organizations with political affiliations f) Projects that have already been started or completed g) Programs, events and activities that receive support from the County through other programs or policies. with the exception of the Kneehill County Rural Community Halls listed in Policy #15-13 h) Programs, events and activities that have received support from the County through another application from another non-profit organization i) Organizations that received Kneehill Community Grant to Non-Profit Organizations funding in the prior year of more than $1,000 are not eligible this year j) Project cannot enhance or create a fully owned municipal asset. Applications involving land and/or facilities must include a Certificate of Title. k) Organizations must be able to match the funding requested at a minimum of 50% of the total project cost. 2. Funding Allotment & Allocation 2.1. The amount and availability of grants will be determined by Council at the annual budget deliberations and shall be counted for through General Ledger Account # 97-000-00-27750. The grant amount and availability will be determined by Council during the annual budget deliberations. 2.2. Grant funding is approved on a matching basis. This means organizations must contribute an amount equal to or exceeding the actual Community Grant. The matching requirement may be met in the form of any combination of money, volunteer labour, services, donated materials or equipment, all of which must be specifically related to the project. a) The value of volunteerism for Community Grant is based on: $20.0010.00/hour for unskilled labour; $35.0025.00/hour for skilled labour; Donated materials and professional services at verified fair market value; and Donated heavy equipment (incl. operator) $70.0050.00/hour. b) Time and labour provided towards preparation of Community Grant funding applications, committee planning meetings, fundraising and similar activities are not eligible for Community Grants matching purposes. 2.3. Funding is limited to a minimum of $250 dollars 2.4. Organizations can request to present to Council but is not mandatory. Page 166 of 196 POLICY Section Policy No. Page Grants/Scholarships/Awards/Donation 15-3 3 of 5 Policy Title Date: Motion No. 15-3 Community Grants Policy 2023.12.12.docx December 12, 2024 [Category] 2.5. Additional information or clarification may be requested by Council before approval of funds 3. Applications 3.1. Grant Applications forms attached to this policy as schedule “A” must be completed in full and contain the following: (no other form of application will be accepted) a) Name, address and contact information of the organization; b) The amount of financial support being requested; c) A description of the program, event or activity and associated dates and timelines; d) Benefit to Kneehill County; e) A budget identifying the proposed revenues and expenditures of the program, and contributions by the organization toward the project and confirmation of where the other funds will come from to complete the project within the one-year time period must be included. 3.2. Organizations interested in applying for the grant must complete the provided official application form that provides detailed information about the proposed project, its objectives, budget and benefit to Kneehill County. 3.3. Application forms can be picked up at the Kneehill County Administration Building, and are also available electronically online at www.kneehillcounty.com. 3.4. All applications will be signed by two members of the society’s Executive Committee. 3.5. The grant will be advertised in the Three Hills Capital newspaper at least three (3) times prior to each application deadline. 3.6. There will be two (2) application and distribution dates each year: a) The first application deadline is the first Wednesday of March b) The second application deadline is the first Wednesday of October 3.7. Funding requests received after the application deadline will not be accepted and the applicant will be requested to submit an application for the next grant period. 3.8. If the application form is not properly filled out, the grant application will not be considered. 4. Review Process 4.1. Administration will review the submission and short-list those that appear to be fully eligible to make application. 4.2. Decision on Community Grants will be made at a Committee of the Whole meeting by Council. The Committee will bring forward a recommendation to a regular Council Meeting, where Council will approve funding for selected project(s) by resolution. Page 167 of 196 POLICY Section Policy No. Page Grants/Scholarships/Awards/Donation 15-3 4 of 5 Policy Title Date: Motion No. 15-3 Community Grants Policy 2023.12.12.docx December 12, 2024 [Category] 4.3. Community grant applications will be brought before the Council during either a Committee of the Whole Meeting or a regular Council Meeting following the application due date. If presented during a Committee of the Whole Meeting, the recommendation will be subject to ratification through a Council motion at an upcoming Council Meeting. 4.4. Due to limited funds and the anticipated large volume of applications, not all requests meeting the established criteria will obtain Community Grant funding. 5. Disbursement of Funds 5.1 Applicants will be notified upon Council approving their application. 5.2 Grant funding will be approved in full amount requested or not approved at all. 5.3 Where a grant is awarded, 100% of the grant amount portion will be forwarded to the applicant once Council has approved the grant by resolution during a regular Council meeting. 6 Accountability of Funds 6.1 Organizations receiving funding approval have a one-year period to use the funds and submit a final report to Kneehill County that includes copies of all receipts and a full accounting. Successful applicants will be provided with a template for the final report which is attached to this policy as Schedule “B”. 6.2 Organizations approved for funding must use the funds within one year and submit a final report to Kneehill County using the official accountability form template. 6.3 Organizations provided financial support pursuant to this policy shall be accountable for the expenditure of funds provided. 6.4 The program, event and activity shall be undertaken without material alteration. 6.5 The entire amount of financial support provided must be used exclusively for the project program, event or activity identified in the application. 6.6 If the organization is unable to conduct the project program, event or activity in the current year, a written letter of request for an extension must be submitted. 6.7 Requests for an extension will require approval from the Chief Administrative Officer, with Council being updated on the Chief Administrative Officer’s decision. 6.8 If an extension request is not received, or if an extension is not granted, the organization shall return the funds provided by the County. 6.9 Organizations receiving support pursuant to this policy must repay to the County any unexpended portion of the funds provided, or any amounts expended for purposes other than those specified in the application. Page 168 of 196 POLICY Section Policy No. Page Grants/Scholarships/Awards/Donation 15-3 5 of 5 Policy Title Date: Motion No. 15-3 Community Grants Policy 2023.12.12.docx December 12, 2024 [Category] 6.10 If the organization does not comply with the requirements of Sections 6.1 to 6.8 of this policy, future financial support from the County pursuant to this policy or any other may not be considered. Ken King, Reeve Mike Haugen, CAO Amended: November 25, 2014 423/14 Approved: December 12, 2024 533/19 Approved: December 12, 2023 Review Date: December 10, 2023 Page 169 of 196 Page 170 of 196 Page 171 of 196 Page 172 of 196 Page 173 of 196 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Policy #15-7, Recreation, Community, Arts & Cultural Events Meeting Date: Tuesday, November 28, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Carolyn Van der Kuil, Legislative Services Coordinator RECOMMENDED MOTION: That Council approve Policy #15-7, Community Enrichment Support Program, as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A ,Council Bylaw/Policy (cite)- Policy #15-7, Recreation, Community, Arts & Cultural Events BACKGROUND/PROPOSAL: As part of Council's four-year Policy Review Schedule, Administration presented a review of the existing grant policies at the June 20th Committee of the Whole Meeting. During that meeting, Council did not express any concerns with this existing policy. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The attached documents comprise a marked-up version of Policy 15-7, "Recreation, Community, Arts & Cultural Events" The policy edits include the following changes: Change the name of the program from Recreation, Community, Arts and Cultural Events to the Community Enrichment Support Program. This name reflects the policy's purpose of providing support for community, arts, and cultural events, as well as its aim to enhance and enrich the community through sponsorship and grants. Removal of any budget allotment amount, this provides Council the ability to change funding levels without having to change the policy. FINANCIAL & STAFFING IMPLICATIONS: The funding for this program was initially set at $10,000. However, due to the introduction of the new Kneehill County Rural Resident Connection Grant, $4,000 has been reallocated from the Community Grants to Non-Profit budget to support this program. As a result, this program will now operate with a total funding of $6,000. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: Page 174 of 196 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 ATTACHMENTS: Revised- Policy #15-7, Recreation, Community, Arts & Cultural Events Current- Policy #15-7, Recreation, Community, Arts & Cultural Events COUNCIL OPTIONS: 1. Council approve as presented. 2. Council amend the policy. 3. Council receive for information. FOLLOW-UP ACTIONS: That Council approve #15-7, Recreation, Community, Arts & Cultural Events, as presented. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 175 of 196 POLICY Section Policy No. Page Grants/Scholarships/Awards/Donation 15-7 1 of 1 Policy Title Date: Motion No. 15-7 Recreation, Community, Arts Cultural 2023.12.12.docx December 12, 2023 Purpose: To establish guidelines for Council to address requests from individuals and organizations for sponsorship of recreation, community, arts & cultural events not covered by other grants, scholarships, awards or donations. Policy Guidelines/Procedures: 1. Funding Allotment & Allocation: 1.1. The County shall support this policy through an annual budget allotment of $10,000. 1.2. The grant amount and availability will be determined by Council during the annual budget deliberations. 2. Eligibility: 2.1. Individuals or organizations requesting sponsorship for recreation, community, arts & cultural events not covered by other grants, scholarships, awards or donations. 2.2. To assist with operating expenses, and other costs associated with hosting an event. 3. Disbursement of Funds: 3.1. Funding to be provided at the discretion of the CAO, to a maximum of $250.00 per request. 3.2. Funding requests over $250.00 at the discretion of Council by resolution. 4. Reporting 4.1 Council will be provided with a copy of the approval letter for each recipient in the Council Information Package. Ken King, Reeve Mike Haugen, CAO Amended: January 23, 2007 22/07 Amended: August 30, 2011 412/11 Amended: January 27, 2015 14/15 Amended: December 10, 2019 536/19 Amended: December 12, 2023 Review Date: December 12, 2027 Page 176 of 196 Page 177 of 196 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Policy #15-8, Rural Resident Connections Grant Meeting Date: Tuesday, November 28, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Carolyn Van der Kuil, Legislative Services Coordinator RECOMMENDED MOTION: That Council approve Policy #15-8, Rural Resident Connections Grant, as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- Policy #15-8, Rural Resident Connections Grant. BACKGROUND/PROPOSAL: As part of Council's four-year Policy Review Schedule, Administration presented a review of the existing grant policies at the June 20th Committee of the Whole Meeting. During that meeting, Council expressed interest in exploring a Rural Resident Connections Grant that encourages Kneehill County Rural Residents to engage in local activities and promote social connections. Council discussions during the meeting revolved around several key points: They sought to utilize existing funds for the new grant progr am. Council would like to be the final approver for all applications. Would like to see reporting back measures put in place, so we can advertise these events and get recognition. Administration crafted an initial draft of the policy. This draft was brought forth for Council review at the Committee of the Whole meeting on September 19, 2023, and underwent minimal alterations. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The attached document contains a draft version of the new Policy #15-8, Rural Resident Connections Grant Policy. This policy has been developed based on the feedback and input provided by Council. FINANCIAL & STAFFING IMPLICATIONS: Funding for this program will be sourced from the current Recreation, Community Arts and Cultural Events Program. As a result, the funding for that program will be reduced to $6,000, with $4,000 allocated to support this new Rural Resident Connections Grant program. Page 178 of 196 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: “New” Policy #15-8, Rural Resident Connections Grant. COUNCIL OPTIONS: 1. Council approve as presented. 2. Council amend policy. 3. Council receive for information. FOLLOW-UP ACTIONS: Administration will finalize the policy document, obtain signatures as required, and then communicate the new policy both internally and externally. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 179 of 196 POLICY Section Policy No. Page Grants/Scholarships/Awards/Donation 15-8 1 of 2 Policy Title Date: Motion No. Policy 15-8. Rural Resident Connection Grant.docx December 12, 2023 Purpose: The Community Connection Grant is an initiative to encourage Kneehill County Rural Residents to engage in local activities that promote social connections, inclusion, and well-being. This initiative offers grants to support a variety of neighbourhood and community-oriented gatherings, events, or activities. Successful applications will demonstrate how the grant supports residents to connect and engage with each other. Policy Guidelines: 1. Eligibility : a. Applicants must be a rural resident of Kneehill County and the activity or event must be held in Kneehill County. Businesses are not eligible for funding. 2. Funding: a. The grant amount and availability will be determined by Council during the annual budget deliberations. 3. Grant Application Process: a. Rural Residents interested in applying for the grant must complete the provided official application form. The application form will require detailed information about the event, budget, and demonstrate how it will promote social connections, inclusion, and well-being. b. Each event may have only one application. c. Events must serve the best interests of the community and should not promote any ideas or opinions that could be considered discriminatory or offensive. d. Grant funds must be used for a public purpose and may not support or promote political activities, or private interests. This grant funding cannot be used for fundraising events or to host charity walks or runs. 4. Application Review: a. All applications will be reviewed and awarded by Kneehill County Council. 5. Grant Disbursement and Reporting a. The grant amount will be determined by Kneehill County based on the events needs, impact and available funds. b. Grant recipients must acknowledge Kneehill County’s support in event marketing and promotional materials. c. A brief final report is required upon completion of your event or activity, and the event may be focused in our newsletter. 6. Application Deadline a. Applications will be accepted through January 1 to December 31. Ken King, Mike Haugen, Page 180 of 196 POLICY Section Policy No. Page Grants/Scholarships/Awards/Donation 15-8 2 of 2 Policy Title Date: Motion No. Policy 15-8. Rural Resident Connection Grant.docx December 12, 2023 Reeve CAO Approved: December 12, 2023 [Category] Review Date: December 2027 Page 181 of 196 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Policy #15-10, Youth Event Sponsorship Grant Meeting Date: Tuesday, November 28, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Carolyn Van der Kuil, Legislative Services Coordinator RECOMMENDED MOTION: That Council approve Policy #15-10, Youth Event Sponsorship Grant, as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- Policy #15-10, Youth Event Sponsorship Grant BACKGROUND/PROPOSAL: As part of Council's four-year Policy Review Schedule, Administration presented a review of the existing grant policies at the June 20th Committee of the Whole Meeting. During that meeting, Council expressed interest in wanting to see the Youth Sponsorship Program expanded. Council discussion during the meeting revolved around several key points: Council wants a program that engages in youth. Council would like to be the final approver for all applications. Have an available funding pool put in place for youth programs. Would like to see reporting back measures put in place, so we can advertise these events and get recognition. In response to these discussions, Administration prepared an initial draft of the policy, which was presented to Council for review during the September 19th, 2023, Committee of the Whole Meeting. At that time, Council made the following requests: Would like to see presentations completed for each application and preformed by the Youth if possible. Administration added to the policy “It is encouraged for applicants to present to Council, especially if they can be conducted by the youth involved, but is not mandatory.” Diversity and Inclusion removed from the policy. Page 182 of 196 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The attached document contains a draft version of the revamped Policy #15-10, Youth Event Sponsorship Policy. This policy has been developed based on the feedback and input provided by Council. Administration has proposed that each applicant is limited to one grant per financial year. This was not a discussion at the COW presentation and Council direction on this is requested. FINANCIAL & STAFFING IMPLICATIONS: The funding for this program will remain unchanged from the original allocation, with an annual budget of $10,000. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Revised- Policy #15-10, Youth Event Sponsorship Grant Current- Policy #15-10, Youth Event Sponsorship Grant COUNCIL OPTIONS: 1. Council approve as presented. 2. Council amend the policy. 3. Council receive for information. FOLLOW-UP ACTIONS: Administration will print the policy, get signed, and post internally and on our website. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 183 of 196 POLICY Section Policy No. Page Grants/Scholarships/Awards/Donation 15-10 1 of 2 Policy Title Date: Motion No. Policy 15-10 Youth Event Grant Sponsorship.docx December 12, 2023 [Category] Purpose: Kneehill County is committed to supporting and nurturing the growth, development, and empowerment of young individuals within our community. To further this mission, we have established the Youth Event Grant Policy to provide financial assistance to organizations operating within the boundaries of Kneehill County, for the purpose of organizing and conducting youth-oriented events, activities, and programs. Policy Guidelines: 1. Eligibility: a) To be eligible for the Youth Event Grant, organizations must meet the following criteria: i) The applicant must be an organization, team, or youth group operating within Kneehill County, including urban neighborhoods within the County. ii) The event should primarily target participants in the age range of 6 to 18 years. 2. Ineligible: a) Public and Private Schools b) Projects that are already receiving financial support from other County sources. c) Individuals d) Businesses e) Grant funds must be used for a public purpose and may not support or promote political activities, or private interests. This grant funding cannot be used for fundraising events or to host charity walks or runs. 3. Funding a) The grant amount and availability will be determined by Council during the annual budget deliberations. 4. Grant Application Process a) Submission: i) Organizations interested in applying for the grant must complete the provided official application form. This form will require detailed information about the event, its objectives, target audience, budget, and anticipated impact. ii) Grants are limited to one per financial year for each applicant. iii) Grants cannot be spent on capital items. b) Supporting Documentation: Applicants may be required to submit additional documentation, such as a budget breakdown, event itinerary, and marketing plan. c) It is encouraged for applicants to present to Council, especially if they can be conducted by the youth involved, but is not mandatory. d) Applicants may also be invited as a delegate to Council to answer questions they might have. Page 184 of 196 POLICY Section Policy No. Page Grants/Scholarships/Awards/Donation 15-10 2 of 2 Policy Title Date: Motion No. Policy 15-10 Youth Event Grant Sponsorship.docx December 12, 2023 [Category] e) Application Review: A review committee comprising of all Council members will evaluate all applications based on the following criteria: i) Demonstrated need for the project and how it supports youth growth and development. ii) Overall impact the project will have on the community and the number of children it will benefit. iii) The need for financial assistance for the project as well as funding commitment from the applicant organization, or other funding sources to ensure the project’s success. 5. Grant Disbursement and Reporting a) The grant amount will be determined by Kneehill County based on the event's needs, impact, and available funds. b) A brief final report is required upon completion of your event or activity, and the event may be focused in our newsletter. c) Recipients must acknowledge Kneehill County's support in event marketing and promotional materials. 6. Application Deadline a) Application will be accepted through January 1 to December 31. Ken King, Reeve Mike Haugen, CAO Approved: December 12, 2023 [Category] Review Date: December 12, 2025 Page 185 of 196 Page 186 of 196 Page 187 of 196 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Alberta Utilities Commission Review Meeting Date: Tuesday, November 28, 2023 Prepared By: Mike Haugen, CAO Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council direct Administration to register with the Alberta Utilities Commission for the purposes of conducting an oral presentation as part of the AUC review of power generation. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☒ ☒ ☒ ☒ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: The Province announce a halt of new Alberta Utilities Commission approvals for renewable energy developments such as wind, solar, and geothermal infrastructure. The AUC is currently accepting comment and presentation from parties regarding the future development of power generation facilities in Alberta. Municipalities have the opportunity to participate, including making an oral presentation. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: At the past Committee of the Whole meeting, it was recommended that Council direct staff to register with the intent of making an oral presentation. FINANCIAL & STAFFING IMPLICATIONS: There are no financial implications beyond staff time. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Public Notification Other: ATTACHMENTS: NA COUNCIL OPTIONS: 1. Council may opt to not take part in the oral presentation component. Page 188 of 196 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 FOLLOW-UP ACTIONS: Administration will register Kneehill County for inclusion in the oral presentation process. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 189 of 196 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Travel Alberta Destination Development Plan Meeting Date: Tuesday, November 28, 2023 Prepared By: Jenna Kester, Economic Development Intern Presented By: Andi Dzilums, Travel Alberta Team Member & Julia Fielding Executive Director Travel Drumheller RECOMMENDED MOTION: That Council Receive the Travel Alberta Destination Development Plan Presentation as Information. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☒ ☒ ☐ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: Travel Alberta is committed to helping different regions within the province to become important and exciting alternative destinations to the Rockies, and major cities such as Calgary and Edmonton. The Alberta Government is performing the work to develop a destination plan that fully embraces year-round visitation, leveraging tourism experiences and assets, wellness, food and drink, and culture. Kneehill County, situated in the Canadian Badlands Tourism Zone, has been identified as a major highlight on this Destination Roadmap. This effort in support of tourism in the Kneehill County area can have a significant positive impact on the economy of the region. It can create jobs in various sectors such as accommodation, food and beverage, recreation and entertainment, as well as boosting the revenue of the local economy by driving up local businesses’ demands for service and products and focus on community growth. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Andi Dzilums with Travel Alberta and Julia Fielding with Travel Drumheller are here today to co – present the regional benefits of tourism, and what it may provide and bring to our region and our communities. FINANCIAL & STAFFING IMPLICATIONS: RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: Page 190 of 196 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 ATTACHMENTS: COUNCIL OPTIONS: FOLLOW-UP ACTIONS: APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Kevin Gannon, Director of Community Services Approved- ☒ Page 191 of 196 REQUEST FOR DECISION Page 1 of 1 Version: 2022-02 Subject: Council & Committee Report Meeting Date: Tuesday, November 28, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council accepts for information the Council & Committee Report, as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: The purpose of the Council and Committee Reports is to provide each member with the opportunity to bring forward any matter of general interest to Council or the County. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Council reports will be included on the agenda when requested by Council and reports may be either in writing, verbal, or a combination of both. FINANCIAL & STAFFING IMPLICATIONS: The recommended motion does not have any financial implication. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Council & Committee Reports COUNCIL OPTIONS: 1. That Council accepts the Council and Committee report. FOLLOW-UP ACTIONS: N/A APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 192 of 196 Page 193 of 196 Page 194 of 196 REQUEST FOR DECISION Page 1 of 1 Version: 2022-02 Subject: Council Follow-Up Action List Meeting Date: Tuesday, November 28, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council receive for information the Council Follow-up Action List as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: To request Council’s acceptance of the Council Follow -Up Action List. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Please find attached the Council Follow-up Action List. The Council Follow-up Action List is a list of items from Council meetings that require follow-up. This document is regularly reviewed and updated after each Council meeting. FINANCIAL & STAFFING IMPLICATIONS: The recommended motion does not have any financial implications. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Council Follow-up Action List. COUNCIL OPTIONS: 1. To receive the report regarding the Council Follow-up Action List for information. 2. Council provide further direction or required changes/amendments. FOLLOW-UP ACTIONS: N/A APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 195 of 196 Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status 25-Apr-23 148/23 Councillor McGhee moved that Council accept engagement Option 2 for the MDP Review as presented. Barb Hazelton Q1 2024 Process in Progress 30-May-23 206/23 Councillor Fobes moved that the 2024 Operating and Capital Budgets, the 2025-2027 Operating Forecast and the 2025-2029 Capital Forecast, be prepared in accordance with the following guiding principles, as detailed in this report: • Advancement of Council’s Strategic Plan • Maintain existing service levels • Improve customer service • Keep tax rates competitive • Incorporate a proactive infrastructure renewal plan • Identify and incorporate efficiencies • Ensure rates and fees for services are appropriate Marika Von Mirbach 2023 Q4 In Progress 30-May-23 208/23 Councillor Penner moved that Council authorize the use of $10,000 from the 2023 Operating Budget – Strategic initiatives for a regional economic development project at the Three Hills Airport in partnership with the Town of Three Hills and Prairie College.Mike Haugen 2023 Q4 In Progress 25-Jul-23 256/23 That Council approves a draw of $180,000 from the Capital Roads Reserve to fund the installation of a graded aggregate seal coat on Range Road 240 and Range Road 234, for which the submitted bid was higher than originally budgeted.Marika Von Mirbach Q4 of 2023 Reserved Draws will be made at end of year or project completion 26-Sep-23 308/23 That Council defer the Grader and Gravel Services Policy #13-2 discussion to a future Committee of the Whole meeting.Mike Ziehr 24-Oct-23 383/23 That Council approve the Integrated Facility Condition and Asset Retirement Assessment Project' with an allocated budget of $325,000 to be distributed over the next three years, with an immediate commencement, to be funded from the Contingency Reserve.Marika Von Mirbach 24-Oct-23 386/23 That Council move to reschedule the public hearing for Bylaw 1889 to the December 12, 2023, Council meeting to be held at 10:00 a.m.Barb Hazelton On the December 12, 2024 Agenda 24-Oct-23 389/23 That Council approve the cancellation of taxes on Municipal Tax Rolls that have been turned over to the Orphan Well Association and are affiliated with Manitok Energy Inc., Trident Exploration (Alberta), Lexin Resources Ltd., Arrow Point Oil & Gas Ltd., and Canyon Oil and Gas Corporation, totaling $75,545.07.Those being Tax Rolls 34222431300, 32231020410, 33221831100, 29261041600, 32221020400, 28213431201, 34213240900, 32220642100, 33221710800, 29261010800, 33242220400, 28211231101, 34213231300, 31222510100, 33220210100, 29260341600, 32233420400, 28201820501, 33233010100, 30251931200, 29253332100, 29260310700, 32232731300, 28200740900, 33232410800, 30251910700, 33222910700, 29261420300, 32232320600, 31231231100, 33231310100, 30251410110, 33221910700, 29261410700, 30231141500; andThat Council approve the cancellation of taxes that have been deemed uncollectable, affiliated with Pocahontas Petroleum Ltd and Crimson Energy Ltd., for a total of $13,723.65; andThat Council direct Administration to submit an application under the Provincial Education Requisition Credit (PERC) for the uncollectable Education Requisition (NR) and Industrial Property Requisition (DIP).Marika Von Mirbach 14-Nov-23 400/23 That Council approves the Fire Mutual Aid Agreement between Wheatland County and Kneehill County, as presented.Debra Grosfield 14-Nov-23 401/23 That Council receive the 2024 Proposed Operating Budget for information. COMPLETE 14-Nov-23 402/23 That Council receive the 2023 Christmas Closure report for information.COMPLETE 14-Nov-23 403/23 That Council receive for information the Kneehill Family Wellness Program 2022/2023 Annual Report. COMPLETE Council Action Items Page 196 of 196