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HomeMy WebLinkAboutPost-Meeting Agenda Package - CM_Oct10_2023COUNCIL MEETING POST-MEETING AGENDA Tuesday, October 10, 2023, 8:30 a.m. 1600 2nd Street NE Three Hills, AB T0M 2A0 https://www.youtube.com/@kneehillcounty48 Pages 1.Call Meeting to Order 1.1 Agenda 1.1.1 Additions to the Agenda 1.1.2 Adoption of the Agenda 2.Approval of Minutes 2.1 Regular Council Meeting Minutes of September 26, 2023 3 3.Appointments No Appointments Scheduled 4.Infrastructure- Roads/Bridges/Water/Wastewater/Environment No Report 5.Community Services 5.1 Planning No Report 5.2 Agricultural Service Board & Parks 5.2.1 Growing Kneehill 2023 Event Summary 10 5.2.2 Weed and Pest Inspector Appointment 34 5.3 Protective Services No Report 5.4 Economic Development No Report 6.Corporate Services No Report 7.Legislative Services 7.1 Innisfail Community Economic Development Event 36 7.2 Three Hills Health Initiative- Winter Wonderland Gala 39 7.3 RCMP Meeting at RMA 43 7.4 Support to Red Deer River Municipal Users Group 8.Disposition of Delegation & Public Hearing Business No Appointments Scheduled 9.Council and Committee Reports 45 9.1 Alberta Municipalities Conference 9.2 David Thompson Health Advisory Council 46 9.3 Central Region Rural Municipalities Meeting 10.Council Follow-Up Action List 47 11.Closed Session 11.1 Intergovernmental Relations (FOIP- Section 21) 11.2 Third Party Business Interest (FOIP- Section 16) 11.3 Intergovernmental Relations (Section 21- FOIP) 12.Motions from Closed Session 13.Adjourn Page 2 of 49 __________Initials 1 Kneehill County Regular Meeting of Council Minutes September 26, 2023, 8:30 a.m. 1600 2nd Street NE Three Hills, AB T0M 2A0 Council Present: Faye McGhee, Councillor Debbie Penner, Councillor Jerry Wittstock, Reeve Carrie Fobes, Councillor Laura Lee Machell-Cunningham, Councillor Wade Christie, Councillor Kenneth King, Deputy Reeve Staff Present: Mike Haugen, Chief Administrative Officer Mike Ziehr, Director of Infrastructure Kevin Gannon, Director of Community Services Kinza Barney, Director of Corporate Services Debra Grosfield, Manager of Protective Services Barb Hazelton, Manager of Planning and Development Marika Von Mirbach, Financial Planning Coordinator Carolyn Van der Kuil, Legislative Services Coordinator Rajeana Nyman, Property Tax Clerk _____________________________________________________________________ 1. Call Meeting to Order Reeve Wittstock called the meeting to order at 8:30 a.m. 1.1 Agenda 1.1.1 Additions to the Agenda Addition under Delegations 3.1 Jim Northcott, Acme Alumni Association @ 10:00 a.m. Addition under Legislative Services 7.5 Letter of support to Province Regarding Renewable Energy Pause Addition under Disposition of Delegation & Public Hearings Business 8.1 Acme Alumni Association- Gymnasium Funding Request Additions under Council & Committee Reports 9.3 Marigold Library 9.4 Central Alberta Economic Partnerships 9.5 2023 Post Election Alberta Tourism Advocacy Summit Page 3 of 49 September 26, 2023 __________Initials 2 1.1.2 Adoption of the Agenda Resolution: 306/23 Moved by: Councillor Christie That Council approve the agenda as amended. CARRIED UNANIMOUSLY 2. Approval of Minutes 2.1 Regular Council Meeting Minutes of September 12, 2023 Resolution: 307/23 Moved by: Deputy Reeve King That Council approves the adoption of the minutes of the September 12, 2023, Regular Meeting of Council, as presented. CARRIED UNANIMOUSLY 4. Infrastructure- Roads/Bridges/Water/Wastewater/Environment 4.1 Policy 13-2- Grader Gravel Services Policy, Update Resolution: 308/23 Moved by: Councillor McGhee That Council defer the Grader and Gravel Services Policy #13-2 discussion to a future Committee of the Whole meeting. CARRIED UNANIMOUSLY 5. Community Services 5.1 Planning 5.1.1 Bylaw 1889 – Land Use Bylaw 1808 Amendment Resolution: 309/23 Moved by: Councillor McGhee That Council give first reading to Bylaw 1889 as presented to replace sections 71 and 74 of Land Use Bylaw 1808 as amended. CARRIED UNANIMOUSLY Page 4 of 49 September 26, 2023 __________Initials 3 Resolution: 310/23 Moved by: Deputy Reeve King That Council set the public hearing for Bylaw 1889 to be held on November 14, 2023, at 10:00 a.m. CARRIED UNANIMOUSLY 5.3 Protective Services 5.3.1 RCMP Quarterly Report and County Enforcement Report Resolution: 311/23 Moved by: Deputy Reeve King That Council accepts the RCMP Quarterly Report and Kneehill County Enforcement Report as presented. CARRIED UNANIMOUSLY 3. Appointments 3.1 Jim Northcott, Acme Alumni Association @ 10:00 a.m. The Chair called for a recess at 9:50 a.m. and called the meeting back to order at 10:02 a.m. with all previously mentioned members present. 5. Community Services 5.4 Economic Development 5.4.1 2023 Post-Election Alberta Tourism Advocacy Summit Resolution: 312/23 Moved by: Deputy Reeve King That Council approve the attendance of all members of Council at the 2023 Post-Election Alberta Tourism Advocacy Summit in Calgary on Monday September 25th, 2023. CARRIED UNANIMOUSLY 6. Corporate Services 6.1 Annual Tax Cancellations Resolution: 313/23 Moved by: Deputy Reeve King That Council approve the cancellation of 2023 taxes for Gas Co-ops as per Policy 16-15; and that Council approve the cancellation of the portion of the Grants in Place of Taxes Program not paid by the Province for Roll # 30211533000. CARRIED UNANIMOUSLY Page 5 of 49 September 26, 2023 __________Initials 4 6.2 Bylaw 1891- Residential Tax Arrears Payment Plan Resolution: 314/23 Moved by: Councillor Cunningham That Council provide third and final reading to Bylaw #1891 to authorize the establishment of a Tax Arrears Payment Plan. CARRIED UNANIMOUSLY 6.3 Bylaw 1890 - Tax Penalty Bylaw Resolution: 315/23 Moved by: Councillor Penner That Council provide first reading to Bylaw #1890 that being a bylaw for the purpose of establishing a tax penalty structure. CARRIED UNANIMOUSLY Resolution: 316/23 Moved by: Councillor Christie That Council provide second reading to Bylaw #1890. CARRIED UNANIMOUSLY Resolution: 317/23 Moved by: Councillor McGhee That Council provide unanimous consent to hold third and final reading to Bylaw #1890. CARRIED UNANIMOUSLY Resolution: 318/23 Moved by: Councillor Cunningham That Council provide third and final reading to Bylaw #1890. CARRIED UNANIMOUSLY 6.4 Operating and Project Forecasts Resolution: 319/23 Moved by: Deputy Reeve King That Council approves the 2024-2027 Operating (Appendix A) and 2024-2029 Capital and Project (Appendix F) Forecasts, as presented. CARRIED UNANIMOUSLY Page 6 of 49 September 26, 2023 __________Initials 5 7. Legislative Services 7.1 Kneehill Medical Services Retention and Recruitment Task Force 2023 Annual Report Resolution: 320/23 Moved by: Councillor McGhee That Council receive for information the 2023 Kneehill Medical Services Retention and Recruitment Task Force Annual Report. CARRIED UNANIMOUSLY 7.2 FCSS – Proposed 2024 Budget Resolution: 321/23 Moved by: Councillor Cunningham That Council approve the proposed Kneehill Regional Family and Community Support Services (FCSS) 2024 Budget as presented. CARRIED UNANIMOUSLY 7.3 Review of Affordable Housing Funding Programs – Proposed RMA Resolution Resolution: 322/23 Moved by: Councillor Cunningham That Council provide support for Wheatland County’s proposed RMA resolution regarding Affordable Housing Funding Programs. CARRIED UNANIMOUSLY 7.4 2024 Municipal Internship Program Hosting Resolution: 323/23 Moved by: Councillor McGhee That Council direct Administration to submit an application for Kneehill County to be a host municipality for the 2024 Municipal Internship Program. CARRIED UNANIMOUSLY 7.5 Letter of Support to Province Regarding Renewable Energy Pause Resolution: 324/23 Moved by: Councillor McGhee That Council direct Administration to send a letter of support to the Premier, Executive Council, and local MLA regarding the moratorium on renewable energy approvals. CARRIED UNANIMOUSLY Page 7 of 49 September 26, 2023 __________Initials 6 8. Disposition of Delegation & Public Hearing Business 8.1 Acme Alumni Association – Gymnasium Funding Request Resolution: 325/23 Moved by: Deputy Reeve King That Council confirm total funding in the amount of $100,000 for the Acme School gymnasium project, and direct staff to develop recommended funding options. CARRIED 9. Council and Committee Reports Resolution: 326/23 Moved by: Councillor Christie That Council accepts for information the Council & Committee Report, as presented. CARRIED UNANIMOUSLY 9.1 Community Futures Wildrose Councillor Christie provided a verbal report on the Community Futures Wildrose program. 9.2 Police Advisory Committee Councillor Cunningham provided an update on the meeting she attended on August 31, 2023. 9.3 Marigold Library Councillor McGhee provided a verbal report on the Marigold Library Committee. 9.4 Central Alberta Economic Partnership Councillor McGhee provided a verbal report on the Central Alberta Economic Partnership Committee. 9.5 2023 Post Election Alberta Tourism Advocacy Summit Councillor McGhee provided a verbal report on the Summit Council attended on September 25, 2023. Page 8 of 49 September 26, 2023 __________Initials 7 10. Council Follow-Up Action List The Chair called for a recess at 12:33 p.m. and called the meeting back to order at 1:24 p.m. with all previously mentioned members present. Resolution: 327/23 Moved by: Councillor Fobes That Council receive for information the Council Follow-Up Action List as presented. CARRIED UNANIMOUSLY 11. Closed Session Resolution: 328/23 Moved by: Councillor Christie That this meeting goes into closed session at 1:39 a.m. for the following reason:  Personnel (Section 17-FOIP) CARRIED UNANIMOUSLY 1:54 p.m. - meeting recessed to allow return of public. 1:54 p.m. - meeting resumed. Resolution: 329/23 Moved by: Deputy Reeve King That Council return to open meeting at 1:56 p.m. CARRIED UNANIMOUSLY 13. Adjourn The meeting adjourned at 1:57 p.m. Jerry Wittstock, Reeve Mike Haugen, CAO Page 9 of 49 REQUEST FOR DECISION Page 1 of 4 Version: 2022-02 Subject: Growing Kneehill 2023 Event Summary Meeting Date: Tuesday, October 10, 2023 Prepared By: Fallon Sherlock, Acting Manager of Parks & Ag Services Presented By: Fallon Sherlock, Acting Manager of Parks & Ag Services RECOMMENDED MOTION: That Council receive this report for information as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☒ ☒ ☐ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: On August 19, 2023, Ag Services hosted the Growing Kneehill Country Market and Long Table Dinner. The event had 5 sponsors: Canalta Hotels, McElhanney, Trochu Motors, Community Futures Wildrose, and Creekside Products. The Country Market had 23 vendors participate, including three food trucks, and had various entertainment, including live music, “Dinos & Dollars” sand dig, an inflatable maze, and an inflatable preschool bouncy barnyard. An estimated 700 vehicles came to Horseshoe Canyon during market hours (based on vehicle traffic counter data). The Long Table Dinner took place after the market and had 94 guests attend: 64 tickets were purchased by the general public; 18 were purchased by Council, county staff & ASB members; 2 were provided free of charge to ASB members; 8 were provided to event sponsors as a part of their sponsorship; and 2 were provided to special guests as directed by Council. Food and materials for the dinner were sourced from 13 different local vendors, many of whom provided their products at a discounted rate. The Contractor and their staff handled the planning, prep, set-up, and delivery of the Long Table Dinner with very little assistance needed from Kneehill County staff. Many different marketing strategies were utilized for this event, including:  Newspaper advertising in: o Three Hills Capital o East Central Alberta Review o Drumheller Mail o Linden Coffee Talk  Social Media Strategies including: o Paid advertising for the area through Meta o Influencer CuriocityYYC paid Instagram post and story. Page 10 of 49 REQUEST FOR DECISION Page 2 of 4 Version: 2022-02  Radio advertising on: o Olds (96.5, 104.5, 106.5) o Red Deer (98.9, 95.5) o Drumheller (99.5, 91.0, 93.3)  Posters and flyers across the community at businesses and local information sites.  Highway signage the week leading up to the event  Signage at Horseshoe Canyon leading up to the event. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: General feedback on this event indicates a successfully delivered event appreciated by those in attendance and participating sponsors and vendors. Overall, vendors had adequate sales and significant customer exposure throughout the day, making it a worthwhile venture. Sponsors were happy with the levels of exposure provided to them. Attendees enjoyed the entertainment, vendors, scenery, and the ability to make local connections. Successes of the events included:  Increased sponsors, market vendors, and dinner sources  Additional family activities, including inflatable units, sand dig, and cornhole board games  Food Truck attendance  Additional event marketing  Layout of Market space and increased signage/flags to the event site  Utilizing a third party for dinner planning and delivery o Less staff time used o Professional servers o More local sources used o Provided greater accessibility to event resources  Feature silent auction piece Challenges arising from the event included:  Staff aggressively pursued vendor and sponsorship opportunities  We were unable to obtain volunteers for the promotion and delivery of the event  Un-serviced, outdoor location with uneven ground  Challenges with assigned seating  Issues with ticket sales and fees  A short project window did inhibit participation from sponsors, vendors, and community groups.  Date close to harvest and conflicting with those participating in open farm days Administration will be coming forward to Council at a future Committee of the Whole meeting to work with Council on their vision and future expectations of the Growing Kneehill County event. FINANCIAL & STAFFING IMPLICATIONS: Budget: The contractor did come in under budget in delivering the Long Table Dinner due to their ability to effectively source materials and the discounted rates provided to them by local vendors. We also received double our anticipated sponsorship dollars and more vendors thanks to the time dedicated by staff pursuing these partners. Some general costs came in higher than anticipated, as pricing for most things has risen in the last year. Administration would like to point out that the event marketing has been Page 11 of 49 REQUEST FOR DECISION Page 3 of 4 Version: 2022-02 included in the total costs below even though historically this had been managed through the operations budget. Budgeted Actual Revenue Dinner Ticket sales $150 per ticket $ 13,650 $12,288 Vendor Booth $50/booth Expect 20 paid, received 23 $ 1,000 $ 1,150 Sponsorship $ 3,000 $6,800 Total Revenue $ 17,650 $ 20,238 Expenses Dinner Contractor $52,000 $50,652 Country Market Hosting (Entertainment, facility rentals, Misc materials) $5,500 $7,474 Event Marketing (historically managed through the operation budget) $6,000 $12,409 Total Expense $63,000 $70,535 Total Revenue $17,650 $20,238 Total Cost $45,350 $50,297 Staffing: The successful delivery of the Growing Kneehill event required the participation of all departments within the County. The expertise of these staff aided with event planning, vendor and sponsor soliciting, community outreach, event marketing, emergency plan development, site and material preparations, event day implementation, and post-event wrap-up. Hiring a Contractor for the Long Table portion of the event provided the organization sufficient capacity to provide the market on the same day and maintain field service levels within the Parks & Ag Services portfolio. The tasks that staff embarked on were to ensure alignment with our internal processes and safety requirements and ensure that the County’s culture was front and center within the project delivery. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Growing Kneehill 2023 Event Summary Presentation COUNCIL OPTIONS: 1) That Council receive this report as information. 2) That Council may request for additional information FOLLOW-UP ACTIONS: Page 12 of 49 REQUEST FOR DECISION Page 4 of 4 Version: 2022-02 APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Kevin Gannon, Director of Community Services Approved- ☒ Page 13 of 49 GROWINGGROWING KNEEHILLKNEEHILL 2023 Summary Page 14 of 49 Table of Contents Sponsors Preparations Marketing Labour Long Table Dinner Country Market Budget Vendors Successes & Challenges Successes & Challenges Numbers Future Considerations Page 15 of 49 Thank-you to our event sponsors! Page 16 of 49 Preparations Page 17 of 49 Event Planning (Manager of Parks & Ag Services, Community Services Assistant, Land Care Coordinator, Public Land Coordinator, Director of Community Services) Vendor Contacting (Land Care Coordinator) Sponsor Contacting (Community Services Assistant) Community Outreach (Land Care Coordinator) Marketing (Manager of Parks & Ag Services, Communications Officer) Emergency Plan Development (Public Land Coordinator, Safety Officer, 2 Peace Officers, Protective Services Manager, Manager of Parks & Ag Services) Pre-Event Site & Material Preparations (Public Land Coordinator, Transportation Operator, 3 Parks Technicians, 4 Mowing Technicians, 2 Spray Truck Operators, 2 Vegetation Management Technicians, 2 Horseshoe Canyon Park Attendants, Community Services Assistant, Operations Assistant, Planning & Development Assistant, Manager of Parks & Ag Services, Director of Community Services) Event Day Implementation (Manager of Parks & Ag Services, Public Land Coordinator, Safety Officer, 3 Peace Officers, 3 Parks Technicians, 1 Mowing Technician, 1 Spray Truck Operator, 1 Vegetation Management Technician, 1 Horseshoe Canyon Park Attendant) Post-Event Wrap-up (Public Land Coordinator, 3 Parks Technicians, 4 Mowing Technicians, 2 Spray Truck Operators, 2 Vegetation Management Technicians, 2 Horseshoe Canyon Park Attendants, Community Services Assistant, Manager of Parks & Ag Services) Labour Securing chef, kitchen and service staff, entertainment, rentals and on- site security for the duration of the rentals planning and obtaining supplies for the menu Obtaining all necessary permits Coordinating and completing on-site set-up and delivery of Long Table Dinner event including evening program, entertainment, and meal. Supplying the county with biographical information for marketing materials Long Table Dinner Contractor Overall event planning and organization Market entertainment securement and delivery Pursuing and securing vendors and sponsors for event Permit securement Planning and delivering marketing materials and promotional items Dinner registration, seating plan and SWAG Community/Volunteer outreach Emergency Plan Development Site preparations and clean-up Day-of hosting and delivery including site & vendor set-up/tear down, County booth operation, site facility monitoring/cleaning, parking and security, safety and first-aid, dinner registration and speeches. Post event wrap-up including site clean-up, material packing, surveys, invoicing and data collection. County Staff Page 18 of 49 Page 19 of 49 Over 700 vehicles to the canyon during market hours based off traffic counter data Page 20 of 49 Page 21 of 49 Page 22 of 49 23 Vendors 6West Coffee, Three Hills– Coffee Roasters Aspen Mosaic, Three Hills - Artisan Bread, Baking & spices Audio Orchard Bakery, Linden - Local Baked Desserts BERTABURRITOS, Drumheller- Tex Mex Food Truck Busy Bee Bake Shoppe, Three Hills- Baking and Honey products Diggers Diner, Three Hills- Food Truck DNA Gardens, Elnora- Fruit Wine, pies, and berry products High Seas Coffee, Linden- Coffee & baking Liv Life Livery Farm – Local food and natural products Nature’s Essential Garden– Plant-based bath & body products Prairie Bloem Creations, Huxley – Painted Wood Flowers Rambling Through Roses, Trochu- Artisan craft products Ranaman Ranch, Trochu- Beef, Lubricants, Artisan products Red Deer River Watershed Alliance- Watershed advocacy Rocky Roadz, Airdrie- Gourmet Mini donuts & ice cream Food Truck Siplicious, Linden- Locally blended tea products Solterra d’Italia & Sunterra Meats, Acme- Dry-Cured & Fresh Meats Travel Drumheller- Local tourism The Little Market Farm, Torrington- Local Greenhouse Produce We B Jamming, Rockyview- Canned Jams, Jellies, Sauces & Salsa Yard Art by Ron, Linden- Artisan Metal Products Page 23 of 49 Successes Increased sponsors and market vendors Additional family activities including inflatable units, sand dig and cornhole Food Truck attendance Additional marketing Layout of Market space and increased signage/flags to event site Challenges Staff had to aggressively pursue vendors and sponsors Were unable to obtain volunteers for the promotion and delivery of the event Short timeframe for planning & delivery unserviced, outdoor location with uneven ground Date inhibitive to those participating in Open Farm Days & busy with harvest Page 24 of 49 Page 25 of 49 Page 26 of 49 Dinner Numbers 13 Local Suppliers: Aspen Mosaic, Three Hills Bauer Meats, Torrington Craft Beef Co., Three Hills DNA Gardens, Elnora Golden Acres Honey, Three Hills High Seas Coffee, Linden Lone Pine Creamery, Didsbury Prairie Bloem Creations, Huxley Siplicious, Linden The Little Market Farm, Torrington Three Hills Hutterite Colony, Three Hills Valley Brewing, Drumheller Whispering Wind Farms, Carstairs General Public 64 Council/Staff/ASB 18 Sponsors 8 Special Guests 2 ASB Members 2 94 total Dinner Attendees broken down as follows: Page 27 of 49 Successes Increased sponsors and local dinner sources Utilizing a third party for dinner planning and delivery Less staff time used Professional servers More local sources used Coordination of rentals provided new opportunities Feature silent auction piece Challenges Challenges with assigned seating Issues with ticket sales and fees Staff had to aggressively pursue vendors and sponsors Were unable to obtain volunteers for the promotion and delivery of the event Short timeframe for planning & delivery unserviced, outdoor location with uneven ground Page 28 of 49 Newspaper advertising in: Three Hills Capital East Central Alberta Review Drumheller Mail Linden Coffee Talk Social Media Strategies including: Paid advertising for the area through Meta Influencer CuriocityYYC paid Instagram post and story. Radio advertising on: Olds (96.5, 104.5, 106.5) Red Deer (98.9, 95.5) Drumheller (99.5, 91.0, 93.3) Posters and flyers across the community at businesses and local information sites. Highway signage the week leading up to the event Signage at Horseshoe Canyon leading up to the event. Additional steps were taken in marketing the event this year including: MarketingMarketing Page 29 of 49 Budgeted Actual Dinner Ticket sales $150 per ticket  $ 13,650  $12,288 Vendor Booth $50/booth Expect 20 paid, received 23  $ 1,000  $ 1,150 Sponsorship  $ 3,000 $6,800 Total  $ 17,650  $ 20,238 Revenue Page 30 of 49 Budgeted Actual Dinner Contractor $52,000 $50,652 Country Market Hosting (Entertainment, facility rentals, Misc materials)$5,500  $7,474 Event Delivery Total $57,500 $57,474 Event Marketing (historically included separately in ASB Operating budget) $6,000  $12,409 Expenses Page 31 of 49 Budget Summary Event Budget $57,500 Event Expenses $70,535 - Event Revenue $20,238 Total Event Cost: $50,297 Page 32 of 49 Future Considerations Primary Objective of the Event Desired Outcomes Alternative Event Options Page 33 of 49 REQUEST FOR DECISION AGENDA ITEM # X.X Page 1 of 2 Version: 2022-02 Subject: ASB Weed and Pest Inspector Appointments Meeting Date: Tuesday, October 10, 2023 Prepared By: Fallon Sherlock, Acting Manager of Parks and Agricultural Services Presented By: Fallon Sherlock, Acting Manager of Parks and Agricultural Services RECOMMENDED MOTION: That Council appoints for the term of his employment with Kneehill County Jim Evans as Weed and Pest Inspector and Soil Conservation Officer for Kneehill County under the Alberta Weed Control, Soil Conservation, and Agricultural Pest Acts. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☒ ☒ ☐ ☒ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial Weed Control Act: Municipal Inspectors 7(1) A local authority shall appoint inspectors to enforce and monitor compliance with this Act within the municipality. Agricultural Pest Act Inspectors 9(1) Inspectors may be appointed by a local authority or by the Minister to carry out this Act and the regulations. Soil Conservation Act Municipal officers 15 (1) The local authority of a rural municipality (a) shall appoint at least one soil conservation officer for that Municipality Kneehill County Policy 1-28: Weed Control – Weed Inspection & Enforcement BACKGROUND/PROPOSAL: Under the Provincial Weed Control Act, Pest Control Act, and Soil Conservation Act, weed and pest inspectors must be appointed by municipalities to carry out inspections under these respective enactments. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: There are no perceived disadvantages or other considerations to this motion, as these Council appointments are required under provincial legislation. Page 34 of 49 REQUEST FOR DECISION AGENDA ITEM # X.X Page 2 of 2 Version: 2022-02 FINANCIAL & STAFFING IMPLICATIONS: There are no additional budget or staffing implications to the recommended motion, this is included in the existing seasonal staffing plan for 2023 and the 2023 Operating Budget. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Public Notification Other: ATTACHMENTS: N/A COUNCIL OPTIONS: 1. That Council appoints for the term of his employment with Kneehill County Jim Evans as Weed and Pest Inspector and Soil Conservation Officer for Kneehill County under the Alberta Weed Control, Soil Conservation, and Agricultural Pest Acts 2. That Council receives as information FOLLOW-UP ACTIONS: Should any appeals come forward under the Soil Conservation Act, the Kneehill County Agricultural Service Board will serve as the SCA Appeal Board. APPROVAL(S): Kevin Gannon, Director of Community Services Approved- ☒ Mike Haugen, Chief Administrative Officer Approved- ☐ Page 35 of 49 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Innisfail Community Economic Development Event Meeting Date: Tuesday, October 10, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council approve the attendance of Councillor McGhee to the Innisfail Community Economic Development Power of Place Lunch on Wednesday, October 18th, 2023. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☒ ☒ ☒ ☒ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- 3-1 BACKGROUND/PROPOSAL: Innisfail Community Economic Development (CED) is hosting a Power of Place Lunch with special guest speakers Todd Hirsch and Justin Riemer. The event will take place at the Innisfail Golf Club on Wednesday, October 18th. Councillor McGhee has requested to attend this event. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: In order to be eligible for payment related to this event, it is necessary to have a motion from Council approving it as per Policy 3-1. FINANCIAL & STAFFING IMPLICATIONS: The cost to attend this event is $25.00 plus gst for the ticket, mileage and per diem. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Invitation to event COUNCIL OPTIONS: 1. That Council approve attendance. 2. That Council receive for information. FOLLOW-UP ACTIONS: Page 36 of 49 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 Register Councillor McGhee to this event if Council approves attendance. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 37 of 49 Innisfail Community Economic Development (CED) is hosting a Power of Place Lunch with special guest speakers Todd Hirsch and Justin Riemer. This is an exciting opportunity for you to hear and engage two highly recognized, influential visionaries and innovative thinkers. At a time when uncertainty and opportunity exist simultaneously, Todd and Justin both deliver real-world actions applicable to technology, innovation, and economic growth. We welcome you and your network to join us for this special luncheon to learn about the possibilities for our shared future. Tickets are $25 (plus GST) Get tickets here Page 38 of 49 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Three Hills Health Initiative- Winter Wonderland Gala Meeting Date: Tuesday, October 10, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Carolyn Van der Kuil, Legislative Services Coordinator RECOMMENDED MOTION: That Council donate to the Three Hills Health Initiative Fundraiser Event in the amount of $5,000 with the funds to be used for any $5,000 sponsorship level that is still available with funds to come from the Youth Sponsorship Grant Program. That Council approve the attendance of Council and their spouses to the December 9th, 2023 Winter Wonderland Gala Fundraiser. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: The Three Hills Health Initiative is organizing a Winter Wonderland Gala to raise funds for the purchase of a replacement portable ultrasound system. Unfortunately, the existing system cannot be repaired due to the unavailability of necessary parts. The event is scheduled to take place on December 9th, 2023. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Attached is a sponsorship grid that outlines various sponsorship opportunities for your consideration. Historically, the Council has been a sponsor of this event, contributing $5,000 to support its success. In cases where the chosen sponsorship level exceeds $5,000, sponsors will receive 8 complimentary banquet tickets. The Council has previously shown flexibility in handling these tickets. They have, at times, generously donated them back to the event for resale, contributing further to the fundraising effort s. Alternatively, Council members have also attended the event alongside their spouses. Administration is requesting that Council make a decision regarding the sponsorship level they wish to commit to, if any, and additionally, determine their preference for handling the complimentary tickets. FINANCIAL & STAFFING IMPLICATIONS: Grant Funding Available: Recreation, Community, Arts and Culture Grant= $1,800.00 Available Century Farm Award =$3,600.00 Available Youth Sponsorship= $7,400.00 Available Page 39 of 49 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Winter Wonderland Gala Sponsorship Opportunities Grid COUNCIL OPTIONS: 1. That Council donate $5,000. 2. That Council sponsor a different amount. 3. That Council receive for information. 1. That Council utilize 8 complimentary tickets and approve attendance. 2. That Council utilize 8 complimentary tickets and not claim per diem. 3. That Council donate complimentary tick ets back to organization to resell. FOLLOW-UP ACTIONS: Notify Organization of Council’s decision. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 40 of 49 Page 41 of 49 Page 42 of 49 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: RCMP Meeting at RMA Meeting Date: Tuesday, October 10, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council receive for information, as presented, the invitation from the RCMP to meet at the RMA Convention. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: As in normal in the lead up to RMA Conventions, various agencies and ministries contact municipalities to arrange meetings, should the time be available. The County has been invited to meet with the RCMP (K Division). This is a normal request received each year. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Meetings with the RCMP are generally for the purpose of discussing topics that are broader than those that can be dealt with at the detachment level. At this time, Administration is not aware of any outstanding or new issues that the County would like to discuss with the RCMP. FINANCIAL & STAFFING IMPLICATIONS: N/A RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: N/A COUNCIL OPTIONS: Page 43 of 49 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 1. Council may accept the invitation and request a meeting with the RMCP. 2. Council may accept the invitation for information only, in which case a meeting would not be requested. FOLLOW-UP ACTIONS: Administration will inform the RCMP accordingly. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 44 of 49 REQUEST FOR DECISION Page 1 of 1 Version: 2022-02 Subject: Council & Committee Report Meeting Date: Tuesday, October 10, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council accepts for information the Council & Committee Report, as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: The purpose of the Council and Committee Reports is to provide each member with the opportunity to bring forward any matter of general interest to Council or the County. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Council reports will be included on the agenda when requested by Council and reports may be either in writing, verbal, or a combination of both. FINANCIAL & STAFFING IMPLICATIONS: The recommended motion does not have any financial implication. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Council & Committee Reports COUNCIL OPTIONS: 1. That Council accepts the Council and Committee report. FOLLOW-UP ACTIONS: N/A APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 45 of 49 Page 46 of 49 REQUEST FOR DECISION Page 1 of 1 Version: 2022-02 Subject: Council Follow-Up Action List Meeting Date: Tuesday, October 10, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council receive for information the Council Follow-up Action List as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: To request Council’s acceptance of the Council Follow -Up Action List. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Please find attached the Council Follow-up Action List. The Council Follow-up Action List is a list of items from Council meetings that require follow-up. This document is regularly reviewed and updated after each Council meeting. FINANCIAL & STAFFING IMPLICATIONS: The recommended motion does not have any financial implications. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Council Follow-up Action List. COUNCIL OPTIONS: 1. To receive the report regarding the Council Follow-up Action List for information. 2. Council provide further direction or required changes/amendments. FOLLOW-UP ACTIONS: N/A APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 47 of 49 Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status 25-Apr-23 148/23 Councillor McGhee moved that Council accept engagement Option 2 for the MDP Review as presented. Barb Hazelton Q1 2024 Process in Progress 30-May-23 206/23 Councillor Fobes moved that the 2024 Operating and Capital Budgets, the 2025-2027 Operating Forecast and the 2025-2029 Capital Forecast, be prepared in accordance with the following guiding principles, as detailed in this report: • Advancement of Council’s Strategic Plan • Maintain existing service levels • Improve customer service • Keep tax rates competitive • Incorporate a proactive infrastructure renewal plan • Identify and incorporate efficiencies • Ensure rates and fees for services are appropriate Kinza Barney 2023 Q4 In Progress 30-May-23 208/23 Councillor Penner moved that Council authorize the use of $10,000 from the 2023 Operating Budget – Strategic initiatives for a regional economic development project at the Three Hills Airport in partnership with the Town of Three Hills and Prairie College.Mike Haugen 2023 Q4 In Progress 25-Jul-23 256/23 That Council approves a draw of $180,000 from the Capital Roads Reserve to fund the installation of a graded aggregate seal coat on Range Road 240 and Range Road 234, for which the submitted bid was higher than originally budgeted.Kinza Barney Q4 of 2023 Reserved Draws will be made at end of year or project completion 22-Aug-23 274/23 That Council refer proposed Bylaw 1889 to the November 21, 2023, Committee of the Whole meeting and to direct staff to develop a new project timeline. Remove See Motion 303/23 Barb Hazelton Remove See Motion 303/23 22-Aug-23 286/23 That Council provide a one-time grant to the Torrington Agricultural Society in the amount of $12,500 for the purpose of renting a Zamboni, to be funded from Strategic Initiatives.2023 Q4 In Progress 12-Sep-23 289-290/23 Council provided first and second reading to Bylaw #1891 to authorize the establishment of a Tax Arrears Payment Plan.Completed On the September 26, 2023 Agenda 12-Sep-23 303/23 That Council rescind motion 274/23 and direct Administration to refer proposed Bylaw 1889 to the September 26th, 2023, Council meeting. Completed See Motion 309/310/23 Barb Hazelton On the September 26, 2023 Agenda 26-Sep-23 308/23 That Council defer the Grader and Gravel Services Policy #13-2 discussion to a future Committee of the Whole meeting.Mike Ziehr 26-Sep-23 309/23 That Council give first reading to Bylaw 1889 as presented to replace sections 71 and 74 of Land Use Bylaw 1808 as amended. 26-Sep-23 310/23 That Council set the public hearing for Bylaw 1889 to be held on November 14, 2023, at 10:00 a.m. On the November 14, 2023 Agenda 26-Sep-23 311/23 That Council accepts the RCMP Quarterly Report and Kneehill County Enforcement Report as presented.Completed 26-Sep-23 312/23 That Council approve the attendance of all members of Council at the 2023 Post-Election Alberta Tourism Advocacy Summit in Calgary on Monday September 25th, 2023.Completed 26-Sep-23 313/23 That Council approve the cancellation of 2023 taxes for Gas Co- ops as per Policy 16-15; and that Council approve the cancellation of the portion of the Grants in Place of Taxes Program not paid by the Province for Roll # 30211533000.Completed 26-Sep-23 314/23 That Council provide third and final reading to Bylaw #1891 to authorize the establishment of a Tax Arrears Payment Plan.Completed 26-Sep-23 315/316/31 7/318/23 Council provided all three readings to Bylaw #1890 that being a bylaw for the purpose of establishing a tax penalty structure.Completed 26-Sep-23 319/23 That Council approves the 2024-2027 Operating (Appendix A) and 2024-2029 Capital and Project (Appendix F) Forecasts, as presented. Completed 26-Sep-23 320/23 That Council receive for information the 2023 Kneehill Medical Services Retention and Recruitment Task Force Annual report. Completed 26-Sep-23 321/23 That Council approve the proposed Kneehill Regional Family and Community Support Services (FCSS) 2024 Budget as presented.Completed Council Action Items Page 48 of 49 Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status Council Action Items 26-Sep-23 322/23 That Council provide support for Wheatland Countys proposed RMA resolution regarding Affordable Housing Funding Programs. 26-Sep-23 323/23 That Council direct Administration to submit an application for Kneehill County to be a host municipality for the 2024 Municipal Internship Program. 26-Sep-23 324/23 That ; Council direct Administration to send a letter of support to the Premier, Executive Council, and local MLA regarding the moratorium on renewable energy approvals.Completed 26-Sep-23 325/23 That Council confirm total funding in the amount of $100,000 for the Acme School gymnasium project and direct staff to develop recommended funding options. Page 49 of 49