HomeMy WebLinkAboutPost-Meeting Agenda Package - CM_Oct10_2023COUNCIL MEETING POST-MEETING AGENDA
Tuesday, October 10, 2023, 8:30 a.m.
1600 2nd Street NE
Three Hills, AB T0M 2A0
https://www.youtube.com/@kneehillcounty48
Pages
1.Call Meeting to Order
1.1 Agenda
1.1.1 Additions to the Agenda
1.1.2 Adoption of the Agenda
2.Approval of Minutes
2.1 Regular Council Meeting Minutes of September 26, 2023 3
3.Appointments
No Appointments Scheduled
4.Infrastructure- Roads/Bridges/Water/Wastewater/Environment
No Report
5.Community Services
5.1 Planning
No Report
5.2 Agricultural Service Board & Parks
5.2.1 Growing Kneehill 2023 Event Summary 10
5.2.2 Weed and Pest Inspector Appointment 34
5.3 Protective Services
No Report
5.4 Economic Development
No Report
6.Corporate Services
No Report
7.Legislative Services
7.1 Innisfail Community Economic Development Event 36
7.2 Three Hills Health Initiative- Winter Wonderland Gala 39
7.3 RCMP Meeting at RMA 43
7.4 Support to Red Deer River Municipal Users Group
8.Disposition of Delegation & Public Hearing Business
No Appointments Scheduled
9.Council and Committee Reports 45
9.1 Alberta Municipalities Conference
9.2 David Thompson Health Advisory Council 46
9.3 Central Region Rural Municipalities Meeting
10.Council Follow-Up Action List 47
11.Closed Session
11.1 Intergovernmental Relations (FOIP- Section 21)
11.2 Third Party Business Interest (FOIP- Section 16)
11.3 Intergovernmental Relations (Section 21- FOIP)
12.Motions from Closed Session
13.Adjourn
Page 2 of 49
__________Initials
1
Kneehill County
Regular Meeting of Council
Minutes
September 26, 2023, 8:30 a.m.
1600 2nd Street NE
Three Hills, AB T0M 2A0
Council Present: Faye McGhee, Councillor
Debbie Penner, Councillor
Jerry Wittstock, Reeve
Carrie Fobes, Councillor
Laura Lee Machell-Cunningham, Councillor
Wade Christie, Councillor
Kenneth King, Deputy Reeve
Staff Present: Mike Haugen, Chief Administrative Officer
Mike Ziehr, Director of Infrastructure
Kevin Gannon, Director of Community Services
Kinza Barney, Director of Corporate Services
Debra Grosfield, Manager of Protective Services
Barb Hazelton, Manager of Planning and Development
Marika Von Mirbach, Financial Planning Coordinator
Carolyn Van der Kuil, Legislative Services Coordinator
Rajeana Nyman, Property Tax Clerk
_____________________________________________________________________
1. Call Meeting to Order
Reeve Wittstock called the meeting to order at 8:30 a.m.
1.1 Agenda
1.1.1 Additions to the Agenda
Addition under Delegations
3.1 Jim Northcott, Acme Alumni Association @ 10:00 a.m.
Addition under Legislative Services
7.5 Letter of support to Province Regarding Renewable Energy Pause
Addition under Disposition of Delegation & Public Hearings Business
8.1 Acme Alumni Association- Gymnasium Funding Request
Additions under Council & Committee Reports
9.3 Marigold Library
9.4 Central Alberta Economic Partnerships
9.5 2023 Post Election Alberta Tourism Advocacy Summit
Page 3 of 49
September 26, 2023
__________Initials
2
1.1.2 Adoption of the Agenda
Resolution: 306/23
Moved by: Councillor Christie
That Council approve the agenda as amended.
CARRIED UNANIMOUSLY
2. Approval of Minutes
2.1 Regular Council Meeting Minutes of September 12, 2023
Resolution: 307/23
Moved by: Deputy Reeve King
That Council approves the adoption of the minutes of the September 12, 2023,
Regular Meeting of Council, as presented.
CARRIED UNANIMOUSLY
4. Infrastructure- Roads/Bridges/Water/Wastewater/Environment
4.1 Policy 13-2- Grader Gravel Services Policy, Update
Resolution: 308/23
Moved by: Councillor McGhee
That Council defer the Grader and Gravel Services Policy #13-2 discussion to a
future Committee of the Whole meeting.
CARRIED UNANIMOUSLY
5. Community Services
5.1 Planning
5.1.1 Bylaw 1889 – Land Use Bylaw 1808 Amendment
Resolution: 309/23
Moved by: Councillor McGhee
That Council give first reading to Bylaw 1889 as presented to replace
sections 71 and 74 of Land Use Bylaw 1808 as amended.
CARRIED UNANIMOUSLY
Page 4 of 49
September 26, 2023
__________Initials
3
Resolution: 310/23
Moved by: Deputy Reeve King
That Council set the public hearing for Bylaw 1889 to be held on November
14, 2023, at 10:00 a.m.
CARRIED UNANIMOUSLY
5.3 Protective Services
5.3.1 RCMP Quarterly Report and County Enforcement Report
Resolution: 311/23
Moved by: Deputy Reeve King
That Council accepts the RCMP Quarterly Report and Kneehill County
Enforcement Report as presented.
CARRIED UNANIMOUSLY
3. Appointments
3.1 Jim Northcott, Acme Alumni Association @ 10:00 a.m.
The Chair called for a recess at 9:50 a.m. and called the meeting back to order at
10:02 a.m. with all previously mentioned members present.
5. Community Services
5.4 Economic Development
5.4.1 2023 Post-Election Alberta Tourism Advocacy Summit
Resolution: 312/23
Moved by: Deputy Reeve King
That Council approve the attendance of all members of Council at the 2023
Post-Election Alberta Tourism Advocacy Summit in Calgary on Monday
September 25th, 2023.
CARRIED UNANIMOUSLY
6. Corporate Services
6.1 Annual Tax Cancellations
Resolution: 313/23
Moved by: Deputy Reeve King
That Council approve the cancellation of 2023 taxes for Gas Co-ops as per
Policy 16-15; and that Council approve the cancellation of the portion of the
Grants in Place of Taxes Program not paid by the Province for Roll #
30211533000.
CARRIED UNANIMOUSLY
Page 5 of 49
September 26, 2023
__________Initials
4
6.2 Bylaw 1891- Residential Tax Arrears Payment Plan
Resolution: 314/23
Moved by: Councillor Cunningham
That Council provide third and final reading to Bylaw #1891 to authorize the
establishment of a Tax Arrears Payment Plan.
CARRIED UNANIMOUSLY
6.3 Bylaw 1890 - Tax Penalty Bylaw
Resolution: 315/23
Moved by: Councillor Penner
That Council provide first reading to Bylaw #1890 that being a bylaw for the
purpose of establishing a tax penalty structure.
CARRIED UNANIMOUSLY
Resolution: 316/23
Moved by: Councillor Christie
That Council provide second reading to Bylaw #1890.
CARRIED UNANIMOUSLY
Resolution: 317/23
Moved by: Councillor McGhee
That Council provide unanimous consent to hold third and final reading to Bylaw
#1890.
CARRIED UNANIMOUSLY
Resolution: 318/23
Moved by: Councillor Cunningham
That Council provide third and final reading to Bylaw #1890.
CARRIED UNANIMOUSLY
6.4 Operating and Project Forecasts
Resolution: 319/23
Moved by: Deputy Reeve King
That Council approves the 2024-2027 Operating (Appendix A) and 2024-2029
Capital and Project (Appendix F) Forecasts, as presented.
CARRIED UNANIMOUSLY
Page 6 of 49
September 26, 2023
__________Initials
5
7. Legislative Services
7.1 Kneehill Medical Services Retention and Recruitment Task Force 2023 Annual
Report
Resolution: 320/23
Moved by: Councillor McGhee
That Council receive for information the 2023 Kneehill Medical Services
Retention and Recruitment Task Force Annual Report.
CARRIED UNANIMOUSLY
7.2 FCSS – Proposed 2024 Budget
Resolution: 321/23
Moved by: Councillor Cunningham
That Council approve the proposed Kneehill Regional Family and Community
Support Services (FCSS) 2024 Budget as presented.
CARRIED UNANIMOUSLY
7.3 Review of Affordable Housing Funding Programs – Proposed RMA Resolution
Resolution: 322/23
Moved by: Councillor Cunningham
That Council provide support for Wheatland County’s proposed RMA resolution
regarding Affordable Housing Funding Programs.
CARRIED UNANIMOUSLY
7.4 2024 Municipal Internship Program Hosting
Resolution: 323/23
Moved by: Councillor McGhee
That Council direct Administration to submit an application for Kneehill County to
be a host municipality for the 2024 Municipal Internship Program.
CARRIED UNANIMOUSLY
7.5 Letter of Support to Province Regarding Renewable Energy Pause
Resolution: 324/23
Moved by: Councillor McGhee
That Council direct Administration to send a letter of support to the Premier,
Executive Council, and local MLA regarding the moratorium on renewable energy
approvals.
CARRIED UNANIMOUSLY
Page 7 of 49
September 26, 2023
__________Initials
6
8. Disposition of Delegation & Public Hearing Business
8.1 Acme Alumni Association – Gymnasium Funding Request
Resolution: 325/23
Moved by: Deputy Reeve King
That Council confirm total funding in the amount of $100,000 for the Acme
School gymnasium project, and direct staff to develop recommended funding
options.
CARRIED
9. Council and Committee Reports
Resolution: 326/23
Moved by: Councillor Christie
That Council accepts for information the Council & Committee Report, as presented.
CARRIED UNANIMOUSLY
9.1 Community Futures Wildrose
Councillor Christie provided a verbal report on the Community Futures Wildrose
program.
9.2 Police Advisory Committee
Councillor Cunningham provided an update on the meeting she attended on
August 31, 2023.
9.3 Marigold Library
Councillor McGhee provided a verbal report on the Marigold Library Committee.
9.4 Central Alberta Economic Partnership
Councillor McGhee provided a verbal report on the Central Alberta Economic
Partnership Committee.
9.5 2023 Post Election Alberta Tourism Advocacy Summit
Councillor McGhee provided a verbal report on the Summit Council attended on
September 25, 2023.
Page 8 of 49
September 26, 2023
__________Initials
7
10. Council Follow-Up Action List
The Chair called for a recess at 12:33 p.m. and called the meeting back to order at 1:24
p.m. with all previously mentioned members present.
Resolution: 327/23
Moved by: Councillor Fobes
That Council receive for information the Council Follow-Up Action List as presented.
CARRIED UNANIMOUSLY
11. Closed Session
Resolution: 328/23
Moved by: Councillor Christie
That this meeting goes into closed session at 1:39 a.m. for the following reason:
Personnel (Section 17-FOIP)
CARRIED UNANIMOUSLY
1:54 p.m. - meeting recessed to allow return of public.
1:54 p.m. - meeting resumed.
Resolution: 329/23
Moved by: Deputy Reeve King
That Council return to open meeting at 1:56 p.m.
CARRIED UNANIMOUSLY
13. Adjourn
The meeting adjourned at 1:57 p.m.
Jerry Wittstock, Reeve Mike Haugen, CAO
Page 9 of 49
REQUEST FOR DECISION
Page 1 of 4
Version: 2022-02
Subject: Growing Kneehill 2023 Event Summary
Meeting Date: Tuesday, October 10, 2023
Prepared By: Fallon Sherlock, Acting Manager of Parks & Ag Services
Presented By: Fallon Sherlock, Acting Manager of Parks & Ag Services
RECOMMENDED MOTION:
That Council receive this report for information as presented.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☒
☒
☐
☐
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL:
On August 19, 2023, Ag Services hosted the Growing Kneehill Country Market and Long Table Dinner.
The event had 5 sponsors: Canalta Hotels, McElhanney, Trochu Motors, Community Futures Wildrose,
and Creekside Products.
The Country Market had 23 vendors participate, including three food trucks, and had various
entertainment, including live music, “Dinos & Dollars” sand dig, an inflatable maze, and an inflatable
preschool bouncy barnyard. An estimated 700 vehicles came to Horseshoe Canyon during market hours
(based on vehicle traffic counter data).
The Long Table Dinner took place after the market and had 94 guests attend: 64 tickets were purchased
by the general public; 18 were purchased by Council, county staff & ASB members; 2 were provided free
of charge to ASB members; 8 were provided to event sponsors as a part of their sponsorship; and 2 were
provided to special guests as directed by Council. Food and materials for the dinner were sourced from
13 different local vendors, many of whom provided their products at a discounted rate. The Contractor
and their staff handled the planning, prep, set-up, and delivery of the Long Table Dinner with very little
assistance needed from Kneehill County staff.
Many different marketing strategies were utilized for this event, including:
Newspaper advertising in:
o Three Hills Capital
o East Central Alberta Review
o Drumheller Mail
o Linden Coffee Talk
Social Media Strategies including:
o Paid advertising for the area through Meta
o Influencer CuriocityYYC paid Instagram post and story.
Page 10 of 49
REQUEST FOR DECISION
Page 2 of 4
Version: 2022-02
Radio advertising on:
o Olds (96.5, 104.5, 106.5)
o Red Deer (98.9, 95.5)
o Drumheller (99.5, 91.0, 93.3)
Posters and flyers across the community at businesses and local information sites.
Highway signage the week leading up to the event
Signage at Horseshoe Canyon leading up to the event.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
General feedback on this event indicates a successfully delivered event appreciated by those in
attendance and participating sponsors and vendors. Overall, vendors had adequate sales and significant
customer exposure throughout the day, making it a worthwhile venture. Sponsors were happy with the
levels of exposure provided to them. Attendees enjoyed the entertainment, vendors, scenery, and the
ability to make local connections.
Successes of the events included:
Increased sponsors, market vendors, and dinner sources
Additional family activities, including inflatable units, sand dig, and cornhole board games
Food Truck attendance
Additional event marketing
Layout of Market space and increased signage/flags to the event site
Utilizing a third party for dinner planning and delivery
o Less staff time used
o Professional servers
o More local sources used
o Provided greater accessibility to event resources
Feature silent auction piece
Challenges arising from the event included:
Staff aggressively pursued vendor and sponsorship opportunities
We were unable to obtain volunteers for the promotion and delivery of the event
Un-serviced, outdoor location with uneven ground
Challenges with assigned seating
Issues with ticket sales and fees
A short project window did inhibit participation from sponsors, vendors, and community groups.
Date close to harvest and conflicting with those participating in open farm days
Administration will be coming forward to Council at a future Committee of the Whole meeting to work with
Council on their vision and future expectations of the Growing Kneehill County event.
FINANCIAL & STAFFING IMPLICATIONS:
Budget:
The contractor did come in under budget in delivering the Long Table Dinner due to their ability to
effectively source materials and the discounted rates provided to them by local vendors. We also received
double our anticipated sponsorship dollars and more vendors thanks to the time dedicated by staff
pursuing these partners. Some general costs came in higher than anticipated, as pricing for most things
has risen in the last year. Administration would like to point out that the event marketing has been
Page 11 of 49
REQUEST FOR DECISION
Page 3 of 4
Version: 2022-02
included in the total costs below even though historically this had been managed through the operations
budget.
Budgeted Actual
Revenue
Dinner Ticket sales $150 per ticket $ 13,650 $12,288
Vendor Booth $50/booth
Expect 20 paid, received 23 $ 1,000 $ 1,150
Sponsorship $ 3,000 $6,800
Total Revenue $ 17,650 $ 20,238
Expenses
Dinner Contractor $52,000 $50,652
Country Market Hosting
(Entertainment, facility rentals, Misc materials)
$5,500 $7,474
Event Marketing (historically managed through the operation budget) $6,000 $12,409
Total Expense $63,000 $70,535
Total Revenue $17,650 $20,238
Total Cost $45,350 $50,297
Staffing:
The successful delivery of the Growing Kneehill event required the participation of all departments within
the County. The expertise of these staff aided with event planning, vendor and sponsor soliciting,
community outreach, event marketing, emergency plan development, site and material preparations,
event day implementation, and post-event wrap-up. Hiring a Contractor for the Long Table portion of the
event provided the organization sufficient capacity to provide the market on the same day and maintain
field service levels within the Parks & Ag Services portfolio. The tasks that staff embarked on were to
ensure alignment with our internal processes and safety requirements and ensure that the County’s
culture was front and center within the project delivery.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
Growing Kneehill 2023 Event Summary Presentation
COUNCIL OPTIONS:
1) That Council receive this report as information.
2) That Council may request for additional information
FOLLOW-UP ACTIONS:
Page 12 of 49
REQUEST FOR DECISION
Page 4 of 4
Version: 2022-02
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Kevin Gannon, Director of Community Services Approved- ☒
Page 13 of 49
GROWINGGROWING
KNEEHILLKNEEHILL
2023 Summary
Page 14 of 49
Table of Contents
Sponsors
Preparations
Marketing
Labour
Long Table Dinner
Country Market
Budget
Vendors
Successes & Challenges
Successes & Challenges
Numbers
Future Considerations
Page 15 of 49
Thank-you to our event sponsors!
Page 16 of 49
Preparations
Page 17 of 49
Event Planning (Manager of Parks & Ag Services, Community Services Assistant, Land Care Coordinator,
Public Land Coordinator, Director of Community Services)
Vendor Contacting (Land Care Coordinator)
Sponsor Contacting (Community Services Assistant)
Community Outreach (Land Care Coordinator)
Marketing (Manager of Parks & Ag Services, Communications Officer)
Emergency Plan Development (Public Land Coordinator, Safety Officer, 2 Peace Officers, Protective Services
Manager, Manager of Parks & Ag Services)
Pre-Event Site & Material Preparations (Public Land Coordinator, Transportation Operator, 3 Parks
Technicians, 4 Mowing Technicians, 2 Spray Truck Operators, 2 Vegetation Management Technicians, 2
Horseshoe Canyon Park Attendants, Community Services Assistant, Operations Assistant, Planning &
Development Assistant, Manager of Parks & Ag Services, Director of Community Services)
Event Day Implementation (Manager of Parks & Ag Services, Public Land Coordinator, Safety Officer, 3
Peace Officers, 3 Parks Technicians, 1 Mowing Technician, 1 Spray Truck Operator, 1 Vegetation
Management Technician, 1 Horseshoe Canyon Park Attendant)
Post-Event Wrap-up (Public Land Coordinator, 3 Parks Technicians, 4 Mowing Technicians, 2 Spray Truck
Operators, 2 Vegetation Management Technicians, 2 Horseshoe Canyon Park Attendants, Community
Services Assistant, Manager of Parks & Ag Services)
Labour
Securing chef, kitchen and service
staff, entertainment, rentals and on-
site security for the duration of the
rentals
planning and obtaining supplies for
the menu
Obtaining all necessary permits
Coordinating and completing on-site
set-up and delivery of Long Table
Dinner event including evening
program, entertainment, and meal.
Supplying the county with
biographical information for
marketing materials
Long Table Dinner Contractor
Overall event planning and organization
Market entertainment securement and delivery
Pursuing and securing vendors and sponsors for event
Permit securement
Planning and delivering marketing materials and
promotional items
Dinner registration, seating plan and SWAG
Community/Volunteer outreach
Emergency Plan Development
Site preparations and clean-up
Day-of hosting and delivery including site & vendor
set-up/tear down, County booth operation, site facility
monitoring/cleaning, parking and security, safety and
first-aid, dinner registration and speeches.
Post event wrap-up including site clean-up, material
packing, surveys, invoicing and data collection.
County Staff
Page 18 of 49
Page 19 of 49
Over 700 vehicles to the canyon during market hours
based off traffic counter data
Page 20 of 49
Page 21 of 49
Page 22 of 49
23 Vendors
6West Coffee, Three Hills– Coffee Roasters
Aspen Mosaic, Three Hills - Artisan Bread, Baking &
spices
Audio Orchard Bakery, Linden - Local Baked Desserts
BERTABURRITOS, Drumheller- Tex Mex Food Truck
Busy Bee Bake Shoppe, Three Hills- Baking and Honey
products
Diggers Diner, Three Hills- Food Truck
DNA Gardens, Elnora- Fruit Wine, pies, and berry
products
High Seas Coffee, Linden- Coffee & baking
Liv Life Livery Farm – Local food and natural products
Nature’s Essential Garden– Plant-based bath & body
products
Prairie Bloem Creations, Huxley – Painted Wood Flowers
Rambling Through Roses, Trochu- Artisan craft products
Ranaman Ranch, Trochu- Beef, Lubricants, Artisan
products
Red Deer River Watershed Alliance- Watershed advocacy
Rocky Roadz, Airdrie- Gourmet Mini donuts & ice cream
Food Truck
Siplicious, Linden- Locally blended tea products
Solterra d’Italia & Sunterra Meats, Acme- Dry-Cured &
Fresh Meats
Travel Drumheller- Local tourism
The Little Market Farm, Torrington- Local Greenhouse
Produce
We B Jamming, Rockyview- Canned Jams, Jellies, Sauces
& Salsa
Yard Art by Ron, Linden- Artisan Metal Products
Page 23 of 49
Successes
Increased sponsors and
market vendors
Additional family activities
including inflatable units,
sand dig and cornhole
Food Truck attendance
Additional marketing
Layout of Market space and
increased signage/flags to
event site
Challenges
Staff had to aggressively pursue
vendors and sponsors
Were unable to obtain volunteers
for the promotion and delivery of
the event
Short timeframe for planning &
delivery
unserviced, outdoor location with
uneven ground
Date inhibitive to those
participating in Open Farm Days &
busy with harvest
Page 24 of 49
Page 25 of 49
Page 26 of 49
Dinner Numbers
13 Local Suppliers:
Aspen Mosaic, Three Hills
Bauer Meats, Torrington
Craft Beef Co., Three Hills
DNA Gardens, Elnora
Golden Acres Honey, Three Hills
High Seas Coffee, Linden
Lone Pine Creamery, Didsbury
Prairie Bloem Creations, Huxley
Siplicious, Linden
The Little Market Farm, Torrington
Three Hills Hutterite Colony, Three Hills
Valley Brewing, Drumheller
Whispering Wind Farms, Carstairs
General Public
64
Council/Staff/ASB
18
Sponsors
8
Special Guests
2
ASB Members
2
94 total Dinner Attendees broken down as follows:
Page 27 of 49
Successes
Increased sponsors and local
dinner sources
Utilizing a third party for dinner
planning and delivery
Less staff time used
Professional servers
More local sources used
Coordination of rentals
provided new opportunities
Feature silent auction piece
Challenges
Challenges with assigned seating
Issues with ticket sales and fees
Staff had to aggressively pursue
vendors and sponsors
Were unable to obtain volunteers for the
promotion and delivery of the event
Short timeframe for planning & delivery
unserviced, outdoor location with
uneven ground
Page 28 of 49
Newspaper advertising in:
Three Hills Capital
East Central Alberta Review
Drumheller Mail
Linden Coffee Talk
Social Media Strategies including:
Paid advertising for the area through Meta
Influencer CuriocityYYC paid Instagram post and
story.
Radio advertising on:
Olds (96.5, 104.5, 106.5)
Red Deer (98.9, 95.5)
Drumheller (99.5, 91.0, 93.3)
Posters and flyers across the community at
businesses and local information sites.
Highway signage the week leading up to the event
Signage at Horseshoe Canyon leading up to the event.
Additional steps were taken in marketing the event this
year including:
MarketingMarketing
Page 29 of 49
Budgeted Actual
Dinner Ticket sales $150 per ticket $ 13,650 $12,288
Vendor Booth $50/booth
Expect 20 paid, received 23 $ 1,000 $ 1,150
Sponsorship $ 3,000 $6,800
Total $ 17,650 $ 20,238
Revenue
Page 30 of 49
Budgeted Actual
Dinner Contractor $52,000 $50,652
Country Market Hosting
(Entertainment, facility rentals, Misc materials)$5,500 $7,474
Event Delivery Total $57,500 $57,474
Event Marketing
(historically included separately in ASB Operating
budget)
$6,000 $12,409
Expenses
Page 31 of 49
Budget Summary
Event Budget $57,500
Event Expenses $70,535 - Event Revenue $20,238
Total Event Cost: $50,297
Page 32 of 49
Future Considerations
Primary
Objective of
the Event
Desired
Outcomes
Alternative
Event Options
Page 33 of 49
REQUEST FOR DECISION
AGENDA ITEM #
X.X
Page 1 of 2
Version: 2022-02
Subject: ASB Weed and Pest Inspector Appointments
Meeting Date: Tuesday, October 10, 2023
Prepared By: Fallon Sherlock, Acting Manager of Parks and Agricultural Services
Presented By: Fallon Sherlock, Acting Manager of Parks and Agricultural Services
RECOMMENDED MOTION:
That Council appoints for the term of his employment with Kneehill County Jim Evans as Weed
and Pest Inspector and Soil Conservation Officer for Kneehill County under the Alberta Weed
Control, Soil Conservation, and Agricultural Pest Acts.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☒ ☒
☐
☒
☐
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial
Weed Control Act:
Municipal Inspectors
7(1) A local authority shall appoint inspectors to enforce and monitor compliance with this Act within the
municipality.
Agricultural Pest Act
Inspectors
9(1) Inspectors may be appointed by a local authority or by the Minister to carry out this Act and the
regulations.
Soil Conservation Act
Municipal officers
15 (1) The local authority of a rural municipality
(a) shall appoint at least one soil conservation officer for that Municipality
Kneehill County Policy 1-28: Weed Control – Weed Inspection & Enforcement
BACKGROUND/PROPOSAL:
Under the Provincial Weed Control Act, Pest Control Act, and Soil Conservation Act, weed and pest
inspectors must be appointed by municipalities to carry out inspections under these respective
enactments.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
There are no perceived disadvantages or other considerations to this motion, as these Council
appointments are required under provincial legislation.
Page 34 of 49
REQUEST FOR DECISION
AGENDA ITEM #
X.X
Page 2 of 2
Version: 2022-02
FINANCIAL & STAFFING IMPLICATIONS:
There are no additional budget or staffing implications to the recommended motion, this is included in the
existing seasonal staffing plan for 2023 and the 2023 Operating Budget.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Public Notification Other:
ATTACHMENTS:
N/A
COUNCIL OPTIONS:
1. That Council appoints for the term of his employment with Kneehill County Jim Evans as Weed
and Pest Inspector and Soil Conservation Officer for Kneehill County under the Alberta Weed
Control, Soil Conservation, and Agricultural Pest Acts
2. That Council receives as information
FOLLOW-UP ACTIONS:
Should any appeals come forward under the Soil Conservation Act, the Kneehill County Agricultural
Service Board will serve as the SCA Appeal Board.
APPROVAL(S):
Kevin Gannon, Director of Community Services Approved- ☒
Mike Haugen, Chief Administrative Officer Approved- ☐
Page 35 of 49
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Innisfail Community Economic Development Event
Meeting Date: Tuesday, October 10, 2023
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By: Mike Haugen, CAO
RECOMMENDED MOTION:
That Council approve the attendance of Councillor McGhee to the Innisfail Community Economic
Development Power of Place Lunch on Wednesday, October 18th, 2023.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☒ ☒
☒
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- 3-1
BACKGROUND/PROPOSAL:
Innisfail Community Economic Development (CED) is hosting a Power of Place Lunch with special guest
speakers Todd Hirsch and Justin Riemer. The event will take place at the Innisfail Golf Club on
Wednesday, October 18th. Councillor McGhee has requested to attend this event.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
In order to be eligible for payment related to this event, it is necessary to have a motion from Council
approving it as per Policy 3-1.
FINANCIAL & STAFFING IMPLICATIONS:
The cost to attend this event is $25.00 plus gst for the ticket, mileage and per diem.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
Invitation to event
COUNCIL OPTIONS:
1. That Council approve attendance.
2. That Council receive for information.
FOLLOW-UP ACTIONS:
Page 36 of 49
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
Register Councillor McGhee to this event if Council approves attendance.
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Page 37 of 49
Innisfail Community Economic Development (CED) is hosting a Power of Place Lunch with special guest speakers Todd Hirsch and Justin Riemer. This is an exciting opportunity for you to hear and engage two highly recognized, influential visionaries and innovative thinkers. At a time when uncertainty and opportunity exist simultaneously, Todd and Justin both deliver real-world actions applicable to technology, innovation, and economic growth. We welcome
you and your network to join us for this special luncheon to learn about the possibilities for our shared future.
Tickets are $25 (plus GST)
Get tickets here
Page 38 of 49
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: Three Hills Health Initiative- Winter Wonderland Gala
Meeting Date: Tuesday, October 10, 2023
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By: Carolyn Van der Kuil, Legislative Services Coordinator
RECOMMENDED MOTION:
That Council donate to the Three Hills Health Initiative Fundraiser Event in the amount of $5,000 with the
funds to be used for any $5,000 sponsorship level that is still available with funds to come from the Youth
Sponsorship Grant Program.
That Council approve the attendance of Council and their spouses to the December 9th, 2023 Winter
Wonderland Gala Fundraiser.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL:
The Three Hills Health Initiative is organizing a Winter Wonderland Gala to raise funds for the purchase of
a replacement portable ultrasound system. Unfortunately, the existing system cannot be repaired due to
the unavailability of necessary parts. The event is scheduled to take place on December 9th, 2023.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Attached is a sponsorship grid that outlines various sponsorship opportunities for your consideration.
Historically, the Council has been a sponsor of this event, contributing $5,000 to support its success.
In cases where the chosen sponsorship level exceeds $5,000, sponsors will receive 8 complimentary
banquet tickets. The Council has previously shown flexibility in handling these tickets. They have, at
times, generously donated them back to the event for resale, contributing further to the fundraising effort s.
Alternatively, Council members have also attended the event alongside their spouses.
Administration is requesting that Council make a decision regarding the sponsorship level they wish to
commit to, if any, and additionally, determine their preference for handling the complimentary tickets.
FINANCIAL & STAFFING IMPLICATIONS:
Grant Funding Available:
Recreation, Community, Arts and Culture Grant= $1,800.00 Available
Century Farm Award =$3,600.00 Available
Youth Sponsorship= $7,400.00 Available
Page 39 of 49
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
Winter Wonderland Gala Sponsorship Opportunities Grid
COUNCIL OPTIONS:
1. That Council donate $5,000.
2. That Council sponsor a different amount.
3. That Council receive for information.
1. That Council utilize 8 complimentary tickets and approve attendance.
2. That Council utilize 8 complimentary tickets and not claim per diem.
3. That Council donate complimentary tick ets back to organization to resell.
FOLLOW-UP ACTIONS:
Notify Organization of Council’s decision.
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Page 40 of 49
Page 41 of 49
Page 42 of 49
REQUEST FOR DECISION
Page 1 of 2
Version: 2022-02
Subject: RCMP Meeting at RMA
Meeting Date: Tuesday, October 10, 2023
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By: Mike Haugen, CAO
RECOMMENDED MOTION:
That Council receive for information, as presented, the invitation from the RCMP to meet at the RMA
Convention.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL:
As in normal in the lead up to RMA Conventions, various agencies and ministries contact municipalities to
arrange meetings, should the time be available.
The County has been invited to meet with the RCMP (K Division). This is a normal request received each
year.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Meetings with the RCMP are generally for the purpose of discussing topics that are broader than those
that can be dealt with at the detachment level.
At this time, Administration is not aware of any outstanding or new issues that the County would like to
discuss with the RCMP.
FINANCIAL & STAFFING IMPLICATIONS:
N/A
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
N/A
COUNCIL OPTIONS:
Page 43 of 49
REQUEST FOR DECISION
Page 2 of 2
Version: 2022-02
1. Council may accept the invitation and request a meeting with the RMCP.
2. Council may accept the invitation for information only, in which case a meeting would not be
requested.
FOLLOW-UP ACTIONS:
Administration will inform the RCMP accordingly.
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Page 44 of 49
REQUEST FOR DECISION
Page 1 of 1
Version: 2022-02
Subject: Council & Committee Report
Meeting Date: Tuesday, October 10, 2023
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By: Mike Haugen, CAO
RECOMMENDED MOTION:
That Council accepts for information the Council & Committee Report, as presented.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☐
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL:
The purpose of the Council and Committee Reports is to provide each member with the opportunity to
bring forward any matter of general interest to Council or the County.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Council reports will be included on the agenda when requested by Council and reports may be either in
writing, verbal, or a combination of both.
FINANCIAL & STAFFING IMPLICATIONS:
The recommended motion does not have any financial implication.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
Council & Committee Reports
COUNCIL OPTIONS:
1. That Council accepts the Council and Committee report.
FOLLOW-UP ACTIONS:
N/A
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Page 45 of 49
Page 46 of 49
REQUEST FOR DECISION
Page 1 of 1
Version: 2022-02
Subject: Council Follow-Up Action List
Meeting Date: Tuesday, October 10, 2023
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By: Mike Haugen, CAO
RECOMMENDED MOTION:
That Council receive for information the Council Follow-up Action List as presented.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐
☐
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL:
To request Council’s acceptance of the Council Follow -Up Action List.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Please find attached the Council Follow-up Action List. The Council Follow-up Action List is a list of items
from Council meetings that require follow-up. This document is regularly reviewed and updated after
each Council meeting.
FINANCIAL & STAFFING IMPLICATIONS:
The recommended motion does not have any financial implications.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
Council Follow-up Action List.
COUNCIL OPTIONS:
1. To receive the report regarding the Council Follow-up Action List for information.
2. Council provide further direction or required changes/amendments.
FOLLOW-UP ACTIONS:
N/A
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
Page 47 of 49
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
25-Apr-23 148/23
Councillor McGhee moved that Council accept engagement
Option 2 for the MDP Review as presented.
Barb Hazelton Q1 2024 Process in Progress
30-May-23 206/23
Councillor Fobes moved that the 2024 Operating and Capital
Budgets, the 2025-2027 Operating Forecast and the 2025-2029
Capital Forecast, be prepared in accordance with the following
guiding principles, as detailed in this report: • Advancement of
Council’s Strategic Plan • Maintain existing service levels
• Improve customer service • Keep tax rates competitive
• Incorporate a proactive infrastructure renewal plan • Identify
and incorporate efficiencies • Ensure rates and fees for services
are appropriate Kinza Barney 2023 Q4 In Progress
30-May-23 208/23
Councillor Penner moved that Council authorize the use of
$10,000 from the 2023 Operating Budget – Strategic initiatives for
a regional economic development project at the Three Hills
Airport in partnership with the Town of Three Hills and Prairie
College.Mike Haugen 2023 Q4 In Progress
25-Jul-23
256/23
That Council approves a draw of $180,000 from the Capital Roads
Reserve to fund the installation of a graded aggregate seal coat
on Range Road 240 and Range Road 234, for which the submitted
bid was higher than originally budgeted.Kinza Barney Q4 of 2023
Reserved Draws will be made
at end of year or project
completion
22-Aug-23
274/23
That Council refer proposed Bylaw 1889 to the November 21,
2023, Committee of the Whole meeting and to direct staff to
develop a new project timeline.
Remove
See Motion 303/23 Barb Hazelton Remove See Motion 303/23
22-Aug-23
286/23
That Council provide a one-time grant to the Torrington
Agricultural Society in the amount of $12,500 for the purpose of
renting a Zamboni, to be funded from Strategic Initiatives.2023 Q4 In Progress
12-Sep-23 289-290/23
Council provided first and second reading to Bylaw #1891 to
authorize the establishment of a Tax Arrears Payment Plan.Completed
On the September 26, 2023
Agenda
12-Sep-23
303/23
That Council rescind motion 274/23 and direct Administration to
refer proposed Bylaw 1889 to the September 26th, 2023, Council
meeting.
Completed See Motion
309/310/23 Barb Hazelton
On the September 26, 2023
Agenda
26-Sep-23 308/23
That Council defer the Grader and Gravel Services Policy #13-2
discussion to a future Committee of the Whole meeting.Mike Ziehr
26-Sep-23
309/23
That Council give first reading to Bylaw 1889 as presented to
replace sections 71 and 74 of Land Use Bylaw 1808 as amended.
26-Sep-23 310/23
That Council set the public hearing for Bylaw 1889 to be held on
November 14, 2023, at 10:00 a.m.
On the November 14, 2023
Agenda
26-Sep-23 311/23
That Council accepts the RCMP Quarterly Report and Kneehill
County Enforcement Report as presented.Completed
26-Sep-23
312/23
That Council approve the attendance of all members of Council at
the 2023 Post-Election Alberta Tourism Advocacy Summit in
Calgary on Monday September 25th, 2023.Completed
26-Sep-23
313/23
That Council approve the cancellation of 2023 taxes for Gas Co-
ops as per Policy 16-15; and that Council approve the cancellation
of the portion of the Grants in Place of Taxes Program not paid by
the Province for Roll # 30211533000.Completed
26-Sep-23
314/23
That Council provide third and final reading to Bylaw #1891 to
authorize the establishment of a Tax Arrears Payment Plan.Completed
26-Sep-23 315/316/31
7/318/23
Council provided all three readings to Bylaw #1890 that being a
bylaw for the purpose of establishing a tax penalty structure.Completed
26-Sep-23
319/23
That Council approves the 2024-2027 Operating (Appendix A) and
2024-2029 Capital and Project (Appendix F) Forecasts, as
presented. Completed
26-Sep-23
320/23
That Council receive for information the 2023 Kneehill Medical
Services Retention and Recruitment Task Force Annual report. Completed
26-Sep-23
321/23
That Council approve the proposed Kneehill Regional Family and
Community Support Services (FCSS) 2024 Budget as presented.Completed
Council Action Items
Page 48 of 49
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
Council Action Items
26-Sep-23
322/23
That Council provide support for Wheatland Countys proposed
RMA resolution regarding Affordable Housing Funding Programs.
26-Sep-23
323/23
That Council direct Administration to submit an application for
Kneehill County to be a host municipality for the 2024 Municipal
Internship Program.
26-Sep-23
324/23
That ; Council direct Administration to send a letter of support to
the Premier, Executive Council, and local MLA regarding the
moratorium on renewable energy approvals.Completed
26-Sep-23
325/23
That Council confirm total funding in the amount of $100,000 for
the Acme School gymnasium project and direct staff to develop
recommended funding options.
Page 49 of 49