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Post-Meeting Agenda Package - CM_Sep26_2023
COUNCIL MEETING POST-MEETING AGENDA Tuesday, September 26, 2023, 8:30 a.m. 1600 2nd Street NE Three Hills, AB T0M 2A0 https://www.youtube.com/@kneehillcounty48 Pages 1.Call Meeting to Order 1.1 Agenda 1.1.1 Additions to the Agenda 1.1.2 Adoption of the Agenda 2.Approval of Minutes 2.1 Regular Council Meeting Minutes of September 12, 2023 3 3.Appointments 3.1 Jim Northcott, Acme Alumni Association @ 10:00 a.m.9 4.Infrastructure- Roads/Bridges/Water/Wastewater/Environment 4.1 Policy 13-2- Grader Gravel Services Policy, Update 12 5.Community Services 5.1 Planning 5.1.1 Bylaw 1889 – Land Use Bylaw 1808 Amendment 26 5.2 Agricultural Service Board & Parks No Report 5.3 Protective Services 5.3.1 RCMP Quarterly Report and County Enforcement Report 70 5.4 Economic Development 5.4.1 2023 Post-Election Alberta Tourism Advocacy Summit 105 6.Corporate Services 6.1 Annual Tax Cancellations 108 6.2 Bylaw 1891- Residential Tax Arrears Payment Plan 112 6.3 Bylaw 1890 - Tax Penalty Bylaw 118 6.4 Operating and Project Forecasts 128 7.Legislative Services 7.1 Kneehill Medical Services Retention and Recruitment Task Force 2023 Annual Report 152 7.2 FCSS – Proposed 2024 Budget 160 7.3 Review of Affordable Housing Funding Programs – Proposed RMA Resolution 167 7.4 2024 Municipal Internship Program Hosting 172 7.5 Letter of Support to Province Regarding Renewable Energy Pause 175 8.Disposition of Delegation & Public Hearing Business There are no appointments scheduled. 8.1 Acme Alumni Association – Gymnasium Funding Request 177 9.Council and Committee Reports 180 9.1 Community Futures Wildrose 181 9.2 Police Advisory Committee 210 9.3 Marigold Library 9.4 Central Alberta Economic Partnership 9.5 2023 Post Election Alberta Tourism Advocacy Summit 10.Council Follow-Up Action List 212 11.Closed Session 11.1 Personnel Update (Section 17- FOIP) 12.Motions from Closed Session 13.Adjourn Page 2 of 213 __________Initials 1 Kneehill County Regular Meeting of Council Minutes September 12, 2023, 8:30 a.m. 1600 2nd Street NE Three Hills, AB T0M 2A0 Council Present: Faye McGhee, Councillor Debbie Penner, Councillor Jerry Wittstock, Reeve Carrie Fobes, Councillor Laura Lee Machell-Cunningham, Councillor Wade Christie, Councillor Kenneth King, Deputy Reeve Staff Present: Mike Haugen, Chief Administrative Officer Mike Ziehr, Director of Infrastructure Kevin Gannon, Director of Community Services Kinza Barney, Director of Corporate Services Marika Von Mirbach, Financial Planning Coordinator Carolyn Van der Kuil, Legislative Services Coordinator Rajeana Nyman, Property Tax Clerk _____________________________________________________________________ 1. Call Meeting to Order Reeve Wittstock called the meeting to order at 8:30 a.m. 1.1 Agenda 1.1.1 Additions to the Agenda Additions under Council & Committee Reports 9.1 Community Futures Wildrose 9.2 Discovery Night 9.3 Kneehill Historical Museum 9.4 Trochu Housing Corporation 9.5 FCSS 25th Anniversary Celebration Additions under Closed Session 11.3 Third Party Business (Section 16-FOIP) Page 3 of 213 September 12, 2023 __________Initials 2 1.1.2 Adoption of the Agenda Resolution: 287/23 Moved by: Councillor Christie That Council approve the agenda as amended. CARRIED UNANIMOUSLY 2. Approval of Minutes 2.1 Regular Council Meeting Minutes of August 22, 2023 Resolution: 288/23 Moved by: Deputy Reeve King That Council approves the adoption of the minutes of the August 22, 2023, Regular Meeting of Council, as presented. CARRIED UNANIMOUSLY 6. Corporate Services 6.1 Bylaw 1891, Tax Arrears Payment Plan Resolution: 289/23 Moved by: Councillor McGhee That Council provide first reading to Bylaw #1891 to authorize the establishment of a Tax Arrears Payment Plan. CARRIED UNANIMOUSLY Resolution: 290/23 Moved by: Councillor Cunningham That Council provide second reading to Bylaw #1891 to authorize the establishment of a Tax Arrears Payment Plan. CARRIED UNANIMOUSLY Page 4 of 213 September 12, 2023 __________Initials 3 6.2 Second Quarter Variance Report 2023 Resolution: 291/23 Moved by: Deputy Reeve King That Council approve the contribution of $946,246 of investment return revenue to the Revenue Stabilization Reserve. CARRIED UNANIMOUSLY Resolution: 292/23 Moved by: Councillor Penner That Council approve a draw of $3,800 from the Contingency Reserve to fund over-budget operating projects as detailed in Appendix C. CARRIED UNANIMOUSLY Resolution: 293/23 Moved by: Councillor McGhee That Council approve draw of $107,977 from the Capital Equipment Plan Reserve to fund over-budget capital equipment plan purchases as detailed in the report. CARRIED UNANIMOUSLY 7. Legislative Services 7.1 Bylaw 1892, Subdivision and Development Appeal Board Resolution: 294/23 Moved by: Councillor Cunningham That Council provide first reading to Bylaw 1892 that being a bylaw for the purpose of establishing the Subdivision and Development Appeal Board. CARRIED UNANIMOUSLY Resolution: 295/23 Moved by: Councillor Christie That Council provide second reading to Bylaw 1892. CARRIED UNANIMOUSLY Page 5 of 213 September 12, 2023 __________Initials 4 Resolution: 296/23 Moved by: Councillor Fobes That Council provide unanimous consent for third and final reading to Bylaw 1892. CARRIED UNANIMOUSLY Resolution: 297/23 Moved by: Councillor McGhee That Council provide third and final reading to Bylaw 1892. CARRIED UNANIMOUSLY 7.2 Trochu Flapjack Fiesta Community Discovery Night 2023 Resolution: 298/23 Moved by: Councillor Fobes That Council receive for information the Trochu Flapjack Fiesta Community Discovery Night Report. CARRIED UNANIMOUSLY 7.3 Junior Achievement 2023 Report Resolution: 299/23 Moved by: Councillor Cunningham That Council receive for information the Junior Achievement 2023 Report. CARRIED UNANIMOUSLY 9. Council and Committee Reports The Chair called for a recess at 9:24 a.m. and called the meeting back to order at 9:40 a.m. with all previously mentioned members present. Resolution: 300/23 Moved by: Councillor Christie That Council accepts for information the Council & Committee Report, as presented. CARRIED UNANIMOUSLY 9.1 Community Futures Wildrose Councillor Christie provided a verbal report on the meeting he attended on September 7, 2023. Page 6 of 213 September 12, 2023 __________Initials 5 9.2 Three Hills FCSS Discovery Night Councillor Cunningham provided a verbal report on the Three Hills Family and Community Support Services Discovery Night. 9.3 Kneehill Historical Museum Councillor Cunningham provided a verbal report on the Kneehill Historical Museum event she attended. 9.4 Trochu Housing Corporation Deputy Reeve King provided a verbal report on the Trochu Housing meeting he attended. 9.5 Kneehill Family & Community Support Services 25th Anniversary Celebration Deputy Reeve King provided a verbal report on the Kneehill Regional Family and Community Support Services 25th Anniversary Celebration. 11. Closed Session Resolution: 301/23 Moved by: Councillor Christie That this meeting goes into closed session at 10:16 a.m. for the following reasons: Advice from Officials (Section 24-FOIP) Advice from Officials (Section 24-FOIP) Third Party Business (Section 16-FOIP) CARRIED UNANIMOUSLY The Chair called for a recess at 10:50 a.m. and called the meeting back to order at 11:00 a.m. with all previously mentioned members present. 12:22 p.m. - meeting recessed to allow return of public. 12:22 p.m. - meeting resumed. Resolution: 302/23 Moved by: Councillor Cunningham That Council return to open meeting at 12:23 p.m. CARRIED UNANIMOUSLY Page 7 of 213 September 12, 2023 __________Initials 6 10. Council Follow-Up Action List Resolution: 303/23 Moved by: Deputy Reeve King That Council rescind motion 274/23 and direct Administration to refer proposed Bylaw 1889 to the September 26th, 2023, Council meeting. CARRIED UNANIMOUSLY Resolution: 304/23 Moved by: Deputy Reeve King That Council receive for information the Council Follow-Up Action List as presented. CARRIED UNANIMOUSLY 12. Motions from Closed Session Resolution: 305/23 Moved by: Councillor McGhee That Council deny the request from Mr. Andrew Turner for use of the Keiver's Lake Campground on September 15th, 2023. CARRIED 13. Adjourn The meeting adjourned at 12:33 p.m. Jerry Wittstock, Reeve Mike Haugen, CAO Page 8 of 213 Delegation Request Form Please submit completed form to carolyn.vanderkuil@kneehillcounty.com This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of this information, please contact the FOIP Coordinator at 403-443-5541. Regular Council Meeting Date & Time: GUIDELINES • Presentations are not to exceed 15 minutes, including questions, unless permitted by Council. • The Delegation Request Form and related documents will become part of the public record and will be released/published in the agenda and minutes and will be made available to the pubic in a variety of methods. • Persons interested in requesting a presentation to Kneehill County Council must supply all pertinent information including handouts, PowerPoint Presentations no later than 4:00 p.m. on the Wednesday prior to the scheduled Tuesday meeting. If your material is not published in the agenda, bring ten (10) copies with you to the meeting. Note: distributed documents will become part of the public record. • The County’s Council meetings are video recorded and live-streamed on the County’s website. Please submit completed form to carolyn.vanderkuil@kneehillcounty.com PRESENTER DETAILS Name: (Person Making presentation) Company or Group Represented: Contact Number: Email: Mailing Address: MEETING DETAILS Please Note: Regular Council Meetings are held the second and fourth Tuesday of every month unless otherwise posted. Please see Kneehill County Website or contact Administration for more information. September 26, 2023 @ 10:00 a.m. Jim Northcott Acme Alumni Association Page 9 of 213 Delegation Request Form Please submit completed form to carolyn.vanderkuil@kneehillcounty.com This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of this information, please contact the FOIP Coordinator at 403-443-5541. PRESENTATION TOPIC Will the presentation require PowerPoint facilities? Yes No The topic of the discussion is (be specific, provide details, and attach additional information, if required so that all necessary details may be considered.): PURPOSE OF PRESENTATION ☐ Information Only ☐ Request Action/Support ☐ Request Funds ☐ Other Desired Resolution (What is the decision you are asking to make?) • Have you included all attachments? • Does your summary contain all pertinent information? • Have you provided enough information to enable Council to make an informed decision? • Have you reviewed your presentation to ensure that it will fit within the specified timelines? To discuss potential funding to the new Acme School Gymnasium Project. 4 4 Page 10 of 213 Page 11 of 213 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Grader Gravel Services Policy Update Meeting Date: Tuesday, September 26, 2023 Prepared By: Mike Ziehr, Director of Infrastructure Presented By: Mike Ziehr, Director of Infrastructure RECOMMENDED MOTION: That Council approve the recommended changes to Policy 13.2 Grader and Gravel Services and further direct Administration to deliver an appropriate communications approach to ratepayers informing them of the revisions to the policy. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☒ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- Council Bylaw/Policy (cite)- Policy 13.2 Grader Gravel Services BACKGROUND/PROPOSAL: Kneehill County policies are presented for review every four years (at a minimum). This review by Council ensures the policies will remain current and allows for any modifications to be made based on changing legislative requirements. This review is regarding Policy 13.2 Grader/Gravel Services. This policy was presented to the Committee of the Whole at the June 20th, 2023 meeting. While the Committee did recommend that Council approve the proposed changes, further revisions have been included for Council’s consideration based on the discussions from the Committee of the Whole presentation. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The attached policy is presented with the recommended revisions. The revisions presented include key points such as: Removal of the ability for ratepayers to request County services such as snow plowing and grading to occur on privately owned lands. While this service has been available for many years, the potential liability on these activities is considered too high to continue the practice. Additionally, the clearing or grading of private lands detracts from core public road maintenance activities. Most m unicipalities in the province that had once offered this service have also abandoned it for similar reasoning. References to both summer and winter maintenance activities for paved and chip seal roads were added. Page 12 of 213 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 The revisions include the removal of the minimum grader rotation requirements. Road grading activities have always been directed towards ensuring roads receive the appropriate level of maintenance based on weather conditions, road quality, traffic intensity, etc. The “minimum rotation” standard often leads not only to many roads receiving more grading that is required in a season (which can have a detrimental effect on the road condition), but also does not account for the multiple roads that receive many more grading rotations than assumed through the policy. The intent of removing the minimum requirement is to allow the supervisors to align the program based on known conditions and pressures and deploy the graders in the most strategic method. An added reference to the winging of ditches method that the County currently implements. This method of creating snow storage in the ditches is an industry approved practice that municipalities across the country utilize. FINANCIAL & STAFFING IMPLICATIONS: The financial implications of this policy change will include reduced revenue generated from private snow clearing and grading services, which equates to approximately $5,000 annually. This will be somewhat offset by reduced resource (salary, fuel, equipment) time needed to perform these duties. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Policy 13.2 (redline version with proposed changes) Policy 13.2 (final blackline version) Adjacent Municipality comparison chart Citywide Route Patrol Road Condition Monitoring System *example COUNCIL OPTIONS: 1. That Council approve the proposed motion. 2. That Council refuse the proposed motion. 3. That Council provides an alternate motion. FOLLOW-UP ACTIONS: If approved, Administration will proceed in developing a communications piece to adequately inform ratepayers of the proposed changes to this policy. This may include social media posts, development of a private contractor list for snow removal and grading services, etc. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Mike Ziehr, Director of Infrastructure Approved- ☒ Page 13 of 213 POLICY Section Policy No. Page TRANSPORTATION 13-2 1 of 6 Policy Title Date: Motion No. Transportation Grader/Gravel ServicesRoad Maintenance Program October 13, 2020 [Category] Purpose: To establish Transportations grading/gravel services that will facilitate the acquisition, guidelinesguidelines, and standards of Kneehill County’s (the County) road network in a reasonable, safe, timely, cost-effective, manner. Policy Guidelines: • The County recognizes its responsibility for maintaining the roads which are under the its direction, control, and management in a reasonable state of repair, as providedspecified in the Municipal Government Act. The County’s road network consists of a diverse inventory of rural and urban road classifications that requires a variety of maintenance strategies to meet the needs of all users. The County does not provide snow clearing or grading services on privately owned property. The provision of these services remains the responsibility of the individual landowners. Regulation The goal of winter maintenance for paved roads is to remove snow and ice from the road surface as quickly as possible. Supervisory staff will determine the appropriate use of equipment and materials to achieve this result. Timeframes will vary depending on the severity and duration of the weather event. • The goal of winter maintenance for gravel roads is to remove snow from the road surface after snowfall events. Gravel road snow removal will be undertaken under the direction of the supervisory staff with the goal of minimizing the amount of gravel that ends up in the ditch. Paved and Oil Roads Summer Maintenance (April to September) • Potholes on paved or oiled roads will be repaired as soon as possible in consideration of the time of year and the availability of crews and materials. • On an annual basis a program to seal cracks will be undertaken either by contract or by County forces. The crack sealing program is to prevent water from entering the road structure and causing premature failure. • Patching of select areas will be undertaken to prevent premature failure of the surface of the road and to provide a higher quality driving surface for the public. • Line painting of paved roads will be done as needed but generally every two years. Winter Maintenance (October to March) • The County will endeavour to undertake snow and ice removal activities on paved or chip-seal roads in a manner that promotes efficiency and reduces the level of “high-blading” travel. Page 14 of 213 POLICY Section Policy No. Page TRANSPORTATION 13-2 2 of 6 Policy Title Date: Motion No. Transportation Grader/Gravel ServicesRoad Maintenance Program October 13, 2020 [Category] • Snow and ice clearing activities will focus on the highest impacted area of the County first, and respond to lesser impacted areas based on priority. GradersGravel Roads Summer Maintenance • Gravel roads within the County’s maintenance jurisdiction will be graded based on road condition, traffic intensity and weather, as determined by the supervisor. • While high traffic volume roads will be graded more often than some lower traffic roads, the County will endeavour to grade the majority of roads an average of once every 3 weeks. Gravel Roads will be graded on an average of six rotations per year. • High traffic volume (Arterial and Collector) roads will be graded more often. • Landowners wishing private driveways to be graded by County machinery must complete and sign a Grading/Snowplowing Agreement - Appendix A prior to the work being commenced. Payment will be required prior to any snowplowing/grading being commenced. Snowplowing and/or Grading rate will be set as per Master Rates Bylaw. • Roads will be graded in an orderly fashion to maximize efficiency and to avoid “high-blading”. • Road maintenance will be undertaken in accordance with existing Intermunicipal Collaboration Framework (ICF) agreements with the Urban municipalities. • Dirt Trails will be maintained according to Kneehill County Dirt Trail Maintenance Policy. List of Priorities for Summer Maintenance: 1. Local Roads 2. Hamlets 3. Dirt Trails Priority Location Goals 1 Local Roads/Gravel Roads Bladed on an average of six rotations per year 2 Hamlets/ Alleys Bladed on an average of once per year 3 Road Repairs To be determined by Road Program Supervisor 5 Private Driveways To be determined by Road Supervisor and Grader Agreement. 6 Dirt Roads Bladed a minimum of twice a year as time and the condition of the road allows. Winter Maintenance (October to March) Page 15 of 213 POLICY Section Policy No. Page TRANSPORTATION 13-2 3 of 6 Policy Title Date: Motion No. Transportation Grader/Gravel ServicesRoad Maintenance Program October 13, 2020 [Category] • When deemed necessary by the CAO or designate, snow removal coverage will be provided 7 days a week to address a significant or extreme snow event. • At the discretion of the supervisor, operators may provide basic snow clearing operations during high wind or unsettled conditions to ensure travelling lanes remain open. • If the weather is severe and the operators are at risk, Kneehill County will halt plowing operations. • Grader operators will exercise “winging” of the ditches where possible to ensure adequate snow drifting storage is available. • Snowplowing of County road allowances will not necessarily follow the School Bus Routes, but will respond to the highest impacted areas first.. • Windrows created on driveways as a result of this snow clearing operations are the landowner’s responsibility. However, every effort will be made to reduce a windrow left while plowing. • • Landowners wishing private driveways to be plowed by County machinery must complete and sign a Grading/Snowplowing Agreement - Appendix A prior to the work being commenced. Payment will be required prior to any snowplowing/grading being commenced. Snowplowing and/or Grading rate will be set as per Master Rates Bylaw. • The Landowner will contact the County office in order to receive service. Snowplowing/ grading will be completed at the discretion of the Municipality and shall not in any way interfere with the regular supply of services and maintenance to the municipality at large. • Snow fence – County road crews may install snow fencing in the late fall months to help reduce drifting snow onto cCounty roads only. The County is permitted under the provincial Public Highways Development Act to enter private property to install and maintain snow fencing as required. Crews will not enter lands where obvious farming is underway, for example, active pasture land with grazing livestock or fields with a crop waiting to be harvested. Every effort is will be made to contact affected landowners in advance of the installation. List of Priorities for Winter Maintenance: 1. Local Roads 2. Hamlets 3. Country Residential Subdivisions 4. Transfer Sites 5. Reservoir Sites Priority Location Trigger Goals Page 16 of 213 POLICY Section Policy No. Page TRANSPORTATION 13-2 4 of 6 Policy Title Date: Motion No. Transportation Grader/Gravel ServicesRoad Maintenance Program October 13, 2020 [Category] 1 Hardsurface Paved/Chipsealed Roadways A minimum of 5cm /2” of Surface accumulation or icy Road Conditions due to weather To be opened within 24 hours of snow event. 2 Local Roads/Gravel Roads A minimum of 10cm or more accumulation on road. To be opened within 24-120 hours of snow event. 3 Hamlets Hamlets with Emergency Services will be done completed first. A minimum of 10cm or more accumulation on road. Snow is piled on boulevards and areas available will be removed as deemed necessary. To be opened within 24-120 hours of snow event 4 Country Residential Subdivisions A minimum of 10cm or more accumulation on road. To be opened within 24-120 hours of snow event 5 Reservoir Sites As deemed necessary To be opened within 24-120 hours of snow event 6 Transfer Sites As deemed necessary To be opened within 24-120 hours of snow event 7 Private Driveways Request after completing Grading/Snowplow Agreement. To be determined by Road Supervisor on proximity of equipment. Gravel • The Road Program Support Supervisor will assess all gravel roadways. • Kneehill County should re-gravels on average 640 Km a year. • Depending on the condition of the road, every gravel roadways should be re-graveled every two to seven years. • Depending on the width and condition of the roadway, when re-graveling, two hundred and thirty (230) to four hundred (400) tonnes of gravel should be spread per mile. Dust Control on Municipal Haul Routes • The Transportation Department may, at its’ discretion and at no charge, apply dust abatement material on a municipal roads used by the County forces as gravel haul roads. The need to apply dust control will be based on the heavy truck traffic volume threshold of twenty (20) trips per day or if the haul is more than five (5) consecutive days; whichever occurs first. Page 17 of 213 POLICY Section Policy No. Page TRANSPORTATION 13-2 5 of 6 Policy Title Date: Motion No. Transportation Grader/Gravel ServicesRoad Maintenance Program October 13, 2020 [Category] • The application rate, the length of the treated area and type of dust abatement material will be done on an as needed basis at the discretion of the Director Transportationof Infrastructure. Typically, the areas that will be treated are in front ofadjacent to residences and at high volume intersections. • The Municipality retains the right to perform work on the road scheduled for dust control product applications either prior to or after such application. Gravel Specifications • Transportation 2010 Standard Specifications for Highway Construction are to be used for base course Asphalt Aggregate and Chip Seal Coat Aggregate. • Road Gravel (3/4”) 4-20 or (1”) 4-25 shall be a modified spec set by Kneehill County. TYPE DESIGNATION CLASS Road Gravel: ¾” (20mm) 4 20 1” (25mm) 4 25 Base Course: ¾” (20mm) 2 20 1” (25m) 2 25 1 ½” (40 mm) 2 40 Asphalt Aggregate: ½” (12.5mm) 3 16 Chip Seal Coat Aggregate: ½” ( 12.5mm) 3 16 Page 18 of 213 POLICY Section Policy No. Page TRANSPORTATION 13-2 6 of 6 Policy Title Date: Motion No. Transportation Grader/Gravel ServicesRoad Maintenance Program October 13, 2020 [Category] Jerry Wittstock, Reeve Mike Haugen, CAO Approved: October 13, 2020 [Category] Review Date: Date four years from last approval date Page 19 of 213 POLICY Section Policy No. Page TRANSPORTATION 13-2 1 of 4 Policy Title Date: Motion No. Road Maintenance Program October 13, 2020 [Category] Purpose: To establish Transportations grading/gravel services that will facilitate the acquisition, guidelines, and standards of Kneehill County’s road network in a reasonable, safe, timely, cost-effective, manner. Policy Guidelines: The County recognizes its responsibility for maintaining the roads which are under its direction, control, and management in a reasonable state of repair, as specified in the Municipal Government Act. The County’s road network consists of a diverse inventory of rural and urban road classifications that require a variety of maintenance strategies to meet the needs of all users. The County does not provide snow clearing or grading services on privately owned property. The provision of these services remains the responsibility of the individual landowners. Regulation The goal of winter maintenance for paved roads is to remove snow and ice from the road surface as quickly as possible. Supervisory staff will determine the appropriate use of equipment and materials to achieve this result. Timeframes will vary depending on the severity and duration of the weather event. The goal of winter maintenance for gravel roads is to remove snow from the road surface after snowfall events. Gravel road snow removal will be undertaken under the direction of the supervisory staff with the goal of minimizing the amount of gravel that ends up in the ditch. Paved and Oil Roads Summer Maintenance (April to September) • Potholes on paved or oiled roads will be repaired as soon as possible in consideration of the time of year and the availability of crews and materials. • On an annual basis a program to seal cracks will be undertaken either by contract or by County forces. The crack sealing program is to prevent water from entering the road structure and causing premature failure. • Patching of select areas will be undertaken to prevent premature failure of the surface of the road and to provide a higher quality driving surface for the public. • Line painting of paved roads will be done as needed but generally every two years. Winter Maintenance (October to March) • The County will endeavour to undertake snow and ice removal activities on paved or chip-seal roads in a manner that promotes efficiency and reduces the level of “high-blading” travel. • Snow and ice clearing activities will focus on the highest impacted area of the County first, and respond to lesser impacted areas based on priority. Page 20 of 213 POLICY Section Policy No. Page TRANSPORTATION 13-2 2 of 4 Policy Title Date: Motion No. Road Maintenance Program October 13, 2020 [Category] Gravel Roads Summer Maintenance • Gravel roads within the County’s maintenance jurisdiction will be graded based on road condition, traffic intensity and weather, as determined by the supervisor. • While high traffic volume roads will be graded more often than some lower traffic roads, the County will endeavour to grade the majority of roads an average of once every 3 weeks. Roads will be graded in an orderly fashion to maximize efficiency and to avoid “high-blading”. • Road maintenance will be undertaken in accordance with existing Intermunicipal Collaboration Framework (ICF) agreements with the Urban municipalities. • Dirt Trails will be maintained according to Kneehill County Dirt Trail Maintenance Policy. List of Priorities for Summer Maintenance: 1. Local Roads 2. Hamlets 3. Dirt Trails Winter Maintenance (October to March) • When deemed necessary by the CAO or designate, snow removal coverage will be provided 7 days a week to address a significant or extreme snow event. • At the discretion of the supervisor, operators may provide basic snow clearing operations during high wind or unsettled conditions to ensure travelling lanes remain open. • If the weather is severe and the operators are at risk, Kneehill County will halt plowing operations. • Grader operators will exercise “winging” of the ditches where possible to ensure adequate snow drifting storage is available. • Snowplowing of County road allowances will not necessarily follow the School Bus Routes, but will respond to the highest impacted areas first. • Windrows created on driveways as a result of snow clearing operations are the landowner’s responsibility. However, every effort will be made to reduce a windrow left while plowing. • Snow fence – County road crews may install snow fencing in the late fall months to help reduce drifting snow onto County roads only. The County is permitted under the provincial Public Highways Development Act to enter private property to install and maintain snow fencing as required. Crews will not enter lands where obvious farming is underway, for example, active pasture land with grazing livestock or fields with a crop waiting to be harvested. Every effort will be made to contact affected landowners in advance of the installation. List of Priorities for Winter Maintenance: 1. Local Roads 2. Hamlets 3. Country Residential Subdivisions 4. Transfer Sites Page 21 of 213 POLICY Section Policy No. Page TRANSPORTATION 13-2 3 of 4 Policy Title Date: Motion No. Road Maintenance Program October 13, 2020 [Category] 5. Reservoir Sites Priority Location Trigger Goals 1 Hardsurface Paved/Chipsealed Roadways A minimum of 5cm of Surface accumulation or icy Road Conditions due to weather To be opened within 24 hours of snow event. 2 Local Roads/Gravel Roads A minimum of 10cm or more accumulation on road. To be opened within 24-120 hours of snow event. 3 Hamlets Hamlets with Emergency Services will be completed first. A minimum of 10cm or more accumulation on road. Snow is piled on boulevards and areas available will be removed as deemed necessary. To be opened within 24-120 hours of snow event 4 Country Residential Subdivisions A minimum of 10cm or more accumulation on road. To be opened within 24-120 hours of snow event 5 Reservoir Sites As deemed necessary To be opened within 24-120 hours of snow event 6 Transfer Sites As deemed necessary To be opened within 24-120 hours of snow event Gravel • The Road Program Support Supervisor will assess all gravel roadways. • Kneehill County re-gravels on average 640 Km a year. • Depending on the condition of the road, gravel roadways should be re-graveled every two to seven years. • Depending on the width and condition of the roadway, when re-graveling, two hundred and thirty (230) to four hundred (400) tonnes of gravel should be spread per mile. Dust Control on Municipal Haul Routes • The Transportation Department may, at its’ discretion and at no charge, apply dust abatement material on a municipal roads used by the County forces as gravel haul roads. The need to apply dust control will be based on the heavy truck traffic volume threshold of twenty (20) trips per day or if the haul is more than five (5) consecutive days; whichever occurs first. • The application rate, the length of the treated area and type of dust abatement material will be done on an as needed basis at the discretion of the Director of Infrastructure. Typically, the areas that will be treated are adjacent to residences and at high volume intersections. Page 22 of 213 POLICY Section Policy No. Page TRANSPORTATION 13-2 4 of 4 Policy Title Date: Motion No. Road Maintenance Program October 13, 2020 [Category] • The Municipality retains the right to perform work on the road scheduled for dust control product applications either prior to or after such application. Jerry Wittstock, Reeve Mike Haugen, CAO Approved: October 13, 2020 [Category] Review Date: Date four years from last approval date Page 23 of 213 Snow accumulation prior to deployment Deadline to have snow cleared Grading frequency Gravelling Frequency Beaver County 10 cm 2 days for collectors and bus routes 3 days for local roads. Every 10 days ‐ Collectors Every 20 days ‐ Local roads Every 3 years Camrose County 15 cm 5 business days for surfaced and Hamlets 7 business days for local roads At Administration's discretion At Administration's discretion Clearwater County 5 cm surfaced 10 cm gravel 4 days all roads At Administration's discretion At Administration's discretion Cypress County 5 cm surfaced 10 cm gravel No timing given, once level 1 roads are cleared they are moved onto level 2 Average every 15 days Every 3 years Lac La Biche County 5 cm surfaced 10 cm gravel 1 day surfaced 5 days gravel 2 days in Hamlets No current policy At Administration's discretion Lacombe County Surfaced roads at Director's discretion 5 cm gravel No specific timing identified Average every 13 days, higher volume roads at the Director's discretion.Every 3 years Lamont County 5 cm for paved roads 8 cm for gravel roads 3 days for collectors and bus routes 4 days for local roads.No specified frequency Every 5 years Mountainview County 5 cm surfaced 10 cm gravel 1 day surfaced 3 days gravel Based on existing condition and traffic counts Every 4 years Northern Lights County 2.5 cm surfaced 10 cm on gravel 1 day surfaced 3 days gravel roads At the Director's discretion for most roads, twice a summer for low volume roads.Every 3 years Rockyview County At the Director's discretion At the Director's discretion At Administration's discretion At Administration's discretion Wetaskiwin County 10 cm for all roads 4 days all roads At Administration's discretion Every 3 years Wheatland County 6 cm surfaced 15 cm gravel 3 days all roads At Administration's discretion At Administration's discretion Most common practice 5 cm surfaced 10 cm gravel 1‐3 days surfaced 5 days gravel Administration's discretion Administration's discretion Kneehill County (current)5 cm surfaced 10 cm gravel 1 day surfaced 5 days gravel 5 days in Hamlets Minimum 6 rotations per year Every 2‐7 years Page 24 of 213 Citywide “Route Patrol” Road Condition Monitoring System Page 25 of 213 REQUEST FOR DECISION Page 1 of 3 Version: 2022-02 Subject: Bylaw 1889 – Land Use Bylaw 1808 Amendment Meeting Date: Tuesday, September 26, 2023 Prepared By: Barb Hazelton, Manager of Planning & Development Presented By: Barb Hazelton, Manager of Planning & Development RECOMMENDED MOTION: 1. That Council give first reading of Bylaw 1889 as presented for the amendments to replace sections 71 and 74 of Land Use Bylaw 1808. 2. That Council set the public hearing for Bylaw 1889 to be held on October 24, 2023, at 11:00 a.m. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☒ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- Municipal Government Act, Renewable Energy Act, Alberta Utilities Commission Act Council Bylaw/Policy (cite)- Bylaw 1829, Municipal Development Plan, Land Use Bylaw 1808 BACKGROUND/PROPOSAL: During a closed session portion of the June 1 3, 2023, Council meeting, Council directed Administration to initiate an amendment to the Land Use Bylaw 1808 to revise the sections relating to wind and solar renewable energy. Council further scheduled a Committee of the Whole for July 18, 2023, to disc uss what they would like to see included in these proposed sections. A draft Bylaw 1889 was presented to Council at the July 25, 2023 Council meeting. Additional amendments were made based on the direction of Council at this meeting. Administration incorporated some of the requirements in our existing Land Use Bylaw specific to private renewable energy projects to ensure that they can be permitted appropriately. Administration also included a few additional clauses specific to Commercial/Industrial renewable projects. All of these changes have been noted in red in the red-letter version attached to your package. The timeline noted on the table below has been revised to reflect further direction from Council. Council Dates June 27, 2023 Present the current sections of the Land Use Bylaw that relate to renewable energy. July 18, 2023 Council provide direction regarding the amendments they would like to see in the draft document. July 25, 2023 Administration to come back to Council with a draft amendment to the Land Use Bylaw. July 25, 2023 Administration to accept or amend the draft document. Page 26 of 213 REQUEST FOR DECISION Page 2 of 3 Version: 2022-02 A legal review of the changes to occur. September 26, 2023 Administration to bring back the accepted draft document for First Reading. September 26, 2023 Administration to set the public hearing date on October 24, 2023 – this is the earliest to allow for proper advertising and notification. (It must be advertised for two consecutive weeks with 5 clear days before the hearing.) Draft document is circulated to agencies, adjacent municipalities and is open for public review. October 24, 2023 A Public Hearing is held. Council can amend the draft document based on feedback. Council can also provide 2nd and 3rd reading to adopt the bylaw. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Council has noted several concerns they have with renewable energy projects and the amount of high classification farmland that is being taken out of production for these projects in many municipalities. Council is also aware of the sections of the MGA that empowers the province with greater authority in approving these projects. (These sections have been attached for reference.) Council has chosen to make changes to the Land Use Bylaw in order to protect these high classification lands and also to ensure that the Land Use Bylaw provides greater clarity to developers regarding the expectations of Kneehill County for these projects. We have provided a revised Bylaw 1889 as per the direction received at the July 2 5th meeting. We have attached a clean version of Bylaw 1889 where all the changes have been captured but have been accepted so you do not notice the amendments. We have also attached a red-letter version so Council can see what the additional amendments made to these sections look like based on the July 25th direction and the additional clauses submitted by Administration. Administration is open to additional discussion or questions regarding this draft bylaw amendment. It should be noted that having less than a month notification time for our urban and rural municipalities to respond is shorter than we would typically do and may be problematic. Holding the public hearing at the November 14 Council meeting would provide a more typical response time. FINANCIAL & STAFFING IMPLICATIONS: This amendment has been drafted in house so there were no financial implications beyond staff time. Due to the legislated requirements to make changes to Land Use Bylaws, and the enhanced engagement for the Municipal Development Plan, staff have not been able to proceed with some of the Intermunicipal Development Plan reviews that were proposed to be done in this fiscal year. Some legal costs will be incurred during the review. RECOMMENDED ENGAGEMENT: Consultative Decision (Consulting the Public- Two Way Communication) Tools: Public Hearing Other: ATTACHMENTS: Bylaw 1889 with proposed amendments Kneehill County Proposed LUB Amendment Red-Letter version Kneehill County current LUB sections Image of measurements from road allowance Page 27 of 213 REQUEST FOR DECISION Page 3 of 3 Version: 2022-02 MGA section 619 & 620 COUNCIL OPTIONS: 1. That Council move first reading to Bylaw 1889 as presented. 2. That Council move first reading of Bylaw 1889 as amended. 3. That Council set the public hearing for Bylaw 1889 to be held on October 24, 2023, at 11:00 a.m. 4. Council move the public hearing to be held on an alternate date and time. 5. Council may reject the changes to Bylaw 1889 and further request Administration to present the proposed amended Bylaw to a Committee of the Whole meeting for further discussion. FOLLOW-UP ACTIONS: Administration will ensure that the direction of Council is followed, and all advertising and notification requirements are met throughout this process. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 28 of 213 BYLAW NO. 1889 LAND USE BYLAW AMENDMENT FOR RENEWABLE ENERGY BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AMEND LAND USE BYLAW NO. 1808 WHEREAS, pursuant to the Municipal Government Act, Chapter M-26, Revised Statutes of Alberta 2000, as amended, a Municipal Council must pass a Land Use Bylaw; and WHEREAS, THE Council of Kneehill County has decided to update the Land Use Bylaw which divides the Municipality into districts and regulates the use and development of land and buildings within the Municipality as prescribed in the Bylaw; and WHEREAS, a Public Hearing into the proposed Bylaw was scheduled for and held on ________________, commencing at 10:00 a.m. at the Kneehill County Office; NOW THEREFORE, the Municipal Council of Kneehill County, in the Province of Alberta, duly assembled and under the powers conferred upon it by the Municipal Government Act, RSA 2000, Chapter M-26, enacts as follows: 1. This bylaw shall be cited as the Kneehill County Land Use Bylaw. 2. The use and development of land and buildings within Kneehill County shall be established as per Schedule “A”, attached to and forming part of this Bylaw. 3. Kneehill County Land Use Bylaw 1808 Sections 71 and 74 are hereby repealed and replaced by Bylaw 1889 and amendments thereto. 4. That this bylaw shall take effect on the date of the third and final reading. READ a first time on this day of . Public Hearing Date on this day of . READ a second time on this day of . READ a third time and final time of this day of . Reeve Jerry Wittstock Date Bylaw Signed Chief Administrative Officer Mike Haugen Page 29 of 213 Page | 1 Kneehill County Bylaw 1889 WIND ENERGY CONVERSION SYSTEMS (WECS) Amendment to Bylaw 1808 1. DEFINITIONS The following definitions apply to this part: Blade – A part of a WECS rotor which acts as a single airfoil, to extract kinetic energy directly from the wind. Blade Clearance – The distance from grade to the bottom of the rotor’s arc. Horizontal Axis Rotor – A wind energy conversion system, typical of conventional or traditional windmills. Operator means, for the purposes of this Bylaw, the holder of a license, approval or permit issued by the Alberta Utilities Commission for the purposes related to the carrying on of activity on or in respect to a specified land. Parcel Boundary, External – The property boundary for the subject lands which refers to the boundary adjacent to a road allowance. Parcel Boundary, Internal – The side and rear property boundary for the subject lands. Project Footprint means all the lands which are part of an approved application as well as any residual lands within a titled parcel, whether or not the lands are leased by an operator. Rotor’s Arc – The largest circumferential path travelled by a WECS’ blade. Shadow or Flicker means the repetitive moving shadows or reflection cast from the rotor blades as they pass through the sunlight. Total Height – The height from grade to the highest vertical extension of a WECS. In the case of a WECS with a horizontal axis rotor, total height includes the distance from grade to the top of the tower, plus the distance from the top of the tower to the highest point of the rotor’s arc. Towers – The structure which supports the rotor above grade. Vertical Axis Rotor – A wind energy conversion system where the rotor is mounted on an axis perpendicular to the earth’s surface. Visual Impact Analysis means a visual representation depicting the WECS from: I. no further than 5 km (3.1-miles) away; II. each accessible residence within 3.2 km (2-miles) of the WECS boundaries; III. any significant sites as determined by the Development Authority; IV. scale elevations Page 30 of 213 Page | 2 Kneehill County Bylaw 1889 V. photographs and/or digital information of the proposed WECS showing total height, tower height, rotor diameter, colour, and the existing topography vs. proposed grade changes, and VI. visual representation of the entire project both day and night, and VII. photographs and/or digital information modeled on ideal visual conditions both day and night; VIII. an analysis of the visual impact of above ground transmission lines to and from the property or parcel if above ground transmission lines are proposed for the development. Wind Energy Conversion System (WECS) Small Scale, (Category 1) – A wind energy conversion system less than 6.1 m (20 feet) in height consisting of a single structure with the capacity to generate electricity only for the property owner’s use on the site it is located, and not supplying power to the grid. Wind Energy Conversion System (WECS) (Category 2) – A wind energy conversion system of one or more structures designed primarily for the property owner’s use but capable of producing excess power supplying the provincial grid system. Wind Energy Conversion System (WECS) (Category3) – A wind energy conversion system of one or more structures designed to convert wind energy into mechanical or electrical energy on one or more parcels of land for commercial purposes. Page 31 of 213 Page | 3 Kneehill County Bylaw 1889 2. INFORMATION REQUIREMENTS All development applications for a WECS, depending on category, shall be required to be accompanied by the following: Category 1 Category 2 Category 3 (a) a site plan showing and labeling the information outlined in this bylaw, and the location of overhead utilities on or abutting the subject lot or parcel; (b) a detailed public consultation process, complete with a summary report; (c) an analysis of the visual impact of the project with respect to the scenic qualities of the municipal landscape, including the cumulative impact of other WECS in the area and the impact of overhead collection lines; (d) scale elevations or photographs of the proposed WECS showing total height, tower height, rotor diameter, and colour; (e) the manufacturer’s specifications indicating: • the WECS rated output in kilowatts; • the safety features and sound characteristics; • the type of material used in the tower, blade, and/or rotor construction; (f) a noise analysis at the site of the installation and the boundary of the property containing the development, to ensure consistency with AUC Rule 12 (g) specifications on the foundations and/or anchor design, including location and anchoring of any guy wires; (h) proof of the applicant’s circulation to required regulatory agencies and government departments; (i) information regarding general public safety, including methods to secure towers from vandalism or unauthorized access; (j) impacts to the local road system including required approaches from public roads & roads to be used to bring construction materials & equipment to the property; (k) a plan outlining site decommissioning and reclamation; (l) a description of potential impacts on existing or nearby WECS and wind infrastructure on adjacent properties. (m) a copy of the AUC approval for the project Page 32 of 213 Page | 4 Kneehill County Bylaw 1889 3. REFERRALS Prior to making a decision on a development application for a WECS, Administration will refer the application to the adjacent landowners within a 2-mile radius of each turbine as well as the agencies noted below. Due to the site-specific nature of each development, the list noted below is not exhaustive and ministry names are subject to change from time to time. The Municipal Planning Commission will consider all information received as part of the decision process. • Alberta Arts, Culture and Status of Women – Historic Resources, • Alberta Electric System Operator (AESO), • Alberta Environment and Protected Areas, • Alberta Transportation and Economic Corridors, • Alberta Utilities Commission, • Innovation, Science and Economic Development Canada, • NAV Canada, and • Alberta Air Ambulance • Alberta Health Services 4. SETBACKS (1) A WECS shall be located a minimum distance of 1.6 km (1 mile) from any dwelling not belonging to the owner of the land on which the WECS is located or at the distance established by the ‘AUC Rule 12: Noise Control’ whichever is greater. • The current owner of a dwelling or subdivided residential property not belonging to the owner of the land on which a proposed WECS is located may waive the 1.6 km (1 mile) required setback by providing notice in writing to the Development Authority. (2) A WECS shall be located so that the setback is a minimum of 100 metres (328 feet) from any side and rear property lines. (3) The setback for a WECS shall be a minimum of 400m (1312 feet) from a municipal road allowance. (4) A WECS shall be setback a minimum of 3.2 km (2-miles) from the boundary of a village, town or hamlet that falls within the borders of Kneehill County. (5) A WECS adjacent to a provincial highway must have the approval of Alberta Transportation and it will be mandatory to meet their setbacks requirements. (6) No WECS shall be located within the flight path of an existing airport as recognized by NAV Canada, a private runway, helipad, or other aviation-related use. (7) In order to protect habitat for birds of prey and waterfowl, no WECS shall be located within two miles of the following significant water bodies: • Red Deer River • Keiver’s Lake – (Lake No. 2) • Bigelow Dam Page 33 of 213 Page | 5 Kneehill County Bylaw 1889 • Lake 19 – (Ducks Unlimited Loc 840434) • Kneehills Creek • Three Hills Creek • Ghostpine Creek • Lonepine Creek • Rosebud River • Swalwell Dam 5. MINIMUM BLADE CLEARANCE The minimum vertical blade clearance from grade shall be 7.6 m (25 feet) for a WECS employing a horizontal axis rotor unless otherwise required by the Municipal Planning Commission. 6. COLOUR AND FINISH (1) A WECS shall be finished in a non-reflective matte and colour which minimizes the obtrusive impact of a WECS, to the satisfaction of the Municipal Planning Commission. (2) The wind turbines may display the developer’s and/or manufacturer’s logos and identification lettering on the structure but cannot be used for other advertising purposes. 7. NUMBER OF WECS (1) Two or more WECS on a parcel or lot will be considered a multiple WECS for the purposes of this bylaw. (2) The Municipal Planning Commission may approve multiple WECS on a case-by-case basis having regard for: (a) proximity to other immediate land uses, (b) density of WECS, (c) underlying utilities, (d) information received through the circulation process and at the planning commission meeting regarding the development. 8. ADDITIONAL REQUIREMENTS (1) During construction all equipment that moves from field to field will be required to be thoroughly cleaned prior to entering a new field in order to reduce or eliminate weed and/or disease transference. (2) The applicant to provide proof of insurance. (3) An analysis of the potential for electromagnetic interference to other WECS, radio, telephone, wireless, satellite, micro-wave, radar, or other electronic communication systems; (4) If a non-tubular design is proposed, the anchor design, location of any guy wire anchors, and how the tower is to be secured from unauthorized access or use. (5) A foundation plan with specifications. (6) An Emergency Response Plan prepared by a qualified professional and approved by the County’s Emergency Management Department prior to the project commencement. Page 34 of 213 Page | 6 Kneehill County Bylaw 1889 (7) If the WECS is to be developed in stages, a phasing plan. (8) The Applicant/Developer will be required to enter into a Road Use Agreement and a Development Agreement with the Municipality. (9) A security deposit shall be posted during the construction period in a form and amount determined to be appropriate by the Development Authority. Any damage to roads and/or other infrastructure during this period that is not rectified by the Applicant/Developer, will be remedied by the Municipality and the damage deposit (or a portion thereof) will be forfeit. (10)A post construction and decommissioning plan detailing removal of all WECS structures and the reclamation of the land back to its natural state or equivalent land capability as required by the Conservation and Reclamation Directive for Renewable Energy Operations (Alberta Environment 2018/09/14) i. A cost estimate prepared by a qualified professional that details the costs of decommissioning the full installation and reclamation of the entire subject lands. Proof of security must be submitted to the satisfaction of the Municipality and may be subject to third party review completed by a qualified professional, at the cost of the Applicant. ii. If the WECS is out of service or not producing energy for a period of two-years, it will be deemed non-operational and decommissioning, removal, and reclamation will need to commence in accordance with the decommission and reclamation plan submitted with the application. (11)A private wind energy conversion system may be considered as a discretionary use in any Land Use District (except the Manufactured Home District). They will be subject to the height restrictions of the district; they cannot exceed one and a half times the height restrictions. 9. PUBLIC CONSULTATION (1) The applicant, or agent, shall advertise and host at least one open house or public meeting, in the general area of the site proposed for development, and provide proof of the meeting with a summary of the findings, to the municipality prior to the Municipal Planning Commission meeting, where the application will be heard. 10. CHANGES TO WECS (1) Any upgrades to an existing WECS that trigger an amendment or a new permit from the AUC will also require a new development permit from Kneehill County. (2) Any significant changes to the approved site plan will require a new development permit from Kneehill County. Page 35 of 213 Page | 7 Kneehill County Bylaw 1889 SOLAR ENERGY SYSTEMS 1. DEFINITIONS The following definitions apply to this part: Operator means, for the purposes of this Bylaw, the holder of a license, approval or permit issued by the Alberta Utilities Commission for the purposes related to the carrying on of an activity on or in respect of a specified land. Parcel Boundary, External means the property boundary for the subject lands and refers to the parcel boundary adjacent to a municipal road allowance. Parcel Boundary, Internal means the side and rear property boundaries of the subject lands. Project Footprint means all the lands which are a part of an approved application as well as any residual lands within a titled parcel, whether or not the lands are leased by an operator. Solar Energy System, Agricultural, is a system using solar panels to collect solar energy from the sun and convert it to energy to be used for on-farm purposes, agricultural production or processing and on-site consumption. These energy systems are connected to the power grid and may augment the grid from time to time. Solar Energy System, Commercial/Industrial, is a system using solar technology to collect energy from the sun and convert it to energy to be used for off-site consumption, distribution to the marketplace, or a solar energy system not meeting the definition of solar energy systems, private. Solar Energy System, Private, is a system using solar panels to collect solar energy from the sun and convert it to energy to be used for a single landowner, resident, business, or occupant of a site, for personal, domestic, and/or business use(s), onsite. Annual electricity produced for the site is generally expected to be equal to consumption. 2. SOLAR ENERGY SYSTEM, PRIVATE/AGRICULTURAL APPLICATIONS (1) Applications for a private use solar energy system with ground-mounted arrays may be considered in any district except the Manufactured Home District (MHD). (2) Solar energy systems with ground-mounted arrays and associated equipment will require a development permit and will need to meet setbacks for the district. (3) Solar arrays may be installed on the roof of any building or may be ground-mounted in a rear or side yard. Private use roof installed solar arrays will not require a development permit. (4) If a solar array is being mounted on a tower/pole, the applicant will have to adhere to the height requirements of the applicable district as stated in the Bylaw. (5) There shall be no aboveground portion of an alternative energy structure located in a front yard of a residential district. A solar array may be ground-mounted in a side yard, provided the structure complies with the minimum side yard setback requirements of the district. Page 36 of 213 Page | 8 Kneehill County Bylaw 1889 (6) A Roadside Development permit may be required to be submitted to Alberta Transportation. (7) Development and/or Safety Code Permit applications for a solar energy system, private, shall be accompanied by the following information: (a) documentation showing the system is designed to produce energy for the onsite sole use and consumption by the landowner, resident or occupant; (b) manufacturer’s specifications for system design, installation and output capacity; (c) orientation and placement of solar panels on the site including setbacks from property lines; (d) manufacturer’s specification and design drawings for panels mounted to the roof or walls of a building or accessory structure, including how the panels are to be affixed, maximum projection from the roof or wall, and structural capacity of the roof or wall to support the proposed development; (e) for free-standing solar panels, a description of the proposed ground mount design and maximum height from the existing grade; and (f) documentation showing all systems for mounting and securing meet Safety Code requirements. (8) Solar energy system, private, shall adhere to the following: (a) Panels shall be located so they do not create a glare on or impact neighbouring parcels or public roadways, or unduly affect the amenities of the neighbourhood, or present a danger to the travelling public. (b) Panels mounted to a roof of a building or accessory structure shall not extend beyond the outermost edge of the roof. (c) Panels mounted to a roof or wall of a building or accessory structure shall not project more than 0.45 m (1.5 feet) from the surface. (d) The maximum height of a free-standing solar panel shall not exceed 2.44 m (8 feet). (e) Setbacks prescribed in the land use district, or those setbacks established by a condition applied to a development permit shall prevail; and (f) The maximum number of panels per parcel shall be regulated by the Development Authority, subject to the existing use of the parcel and the current use of adjacent parcels. 3. SOLAR ENERGY SYSTEM, COMMERCIAL/INDUSTRIAL APPLICATIONS Solar energy systems, Commercial/Industrial are those developments that feed power back into the general provincial power grid, are distributing to other properties, or are selling power for a profit at an industrial scale. (1) Development applications for a solar energy system, commercial/industrial, shall be accompanied by the following information: Page 37 of 213 Page | 9 Kneehill County Bylaw 1889 3.1 Site Information (a) A detailed site plan including elevations, and accessibility to a road, showing the titled parcel(s) location of the solar energy system, required setbacks, existing structures, distance from adjacent land and road allowance. (b) Location of overhead utilities on or adjacent to the subject parcel. (c) Location and identification of environmentally sensitive areas on the parcel where the panels are to be located. (d) Solar Energy System, Commercial/Industrial shall be setback a minimum of 3.2 km (2- miles) from the boundary of a village, town or hamlet that falls within the borders of Kneehill County. (e) In order to protect habitat for birds of prey and waterfowl, no Solar Energy System, Commercial/Industrial shall be located within two miles of the following significant water bodies: • Red Deer River • Keiver’s Lake – (Lake No. 2) • Bigelow Dam • Lake 19 – (Ducks Unlimited Loc 840434) • Rosebud River • Swalwell Dam (f) A landscaping and screening plan showing how the installation will be visually screened from neighbouring parcels and adjacent roadways is to be submitted to the satisfaction of the County and will include sufficient construction details, plant lists and minimum sizes. 3.2 Specific to Development (a) Details regarding the system type, number of structures, height of structures, energy process, grid connection and rated output. (b) Details regarding signage, public safety, and security measures. 3.3 Specific to Land (a) Site suitability analysis, including but not limited to, topography, soils characteristics and classification, storm water drainage collection and management for a 1:30 year storm event, road accessibility, grading and drainage plan, availability of water supply, sewage disposal and solid waste disposal if required, compatibility with surrounding land uses, potential impacts on agricultural land, potential visual impacts, and consistency with the Municipal Development Plan. (b) Environmental impact assessment prepared by a qualified professional demonstrating site suitability, impact mitigation reclamation requirements. (c) Stormwater cannot be released into a natural drainage system thus the applicant should have alternative management options. Page 38 of 213 Page | 10 Kneehill County Bylaw 1889 3.4 Specific to Construction (a) Impacts on the proposed access roads including approaches. (b) A soils erosion, topsoil and soil stockpile management plan to address: • Any proposal to strip and stockpile topsoil during the construction/erection period and the rationale or need for doing so, and • the details on proposed soil management practices and erosion control due to both wind and water; for the period of both construction and post-construction. • Surface drainage and erosion control must also adequately address and account for impacts associated with the impervious nature of the collectors. (c) Detailed information regarding a construction traffic management plan including estimated number of trips, parking and staging areas and any potential impacts to public roads. A Road Use Agreement will be required, and the County must approve any haul route as well as any staging areas that fall outside of the proposed site and utilizes our road network. (d) The Applicant shall provide proof of insurance. (e) During construction all equipment that moves from field to field will be required to be thoroughly cleaned prior to entering a new field in order to reduce or eliminate weed and/or disease transference. (f) A security deposit shall be posted during the construction period in a form and amount determined to be appropriate by the Development Authority. Any damage to roads and/or other infrastructure during this period that is not rectified by the Applicant/Developer, will be remedied by the Municipality and the damage deposit (or a portion thereof) will be forfeit. 3.5 Post Construction (a) Post construction and decommissioning plan detailing removal of all solar energy structures and the reclamation of the land back to its natural state or equivalent land capability as required by the Conservation and Reclamation Directive for Renewable Energy Operations (Alberta Environment (2018/09/14). i. A cost estimate prepared by a qualified professional that details the costs of decommissioning the full installation and reclamation of the entire subject lands. Proof of security must be submitted to the satisfaction of the Municipality and may be subject to third party review completed by a qualified professional, at the cost of the applicant. ii. If the solar power system is out of service or not producing energy for a period of two-years it will be deemed non-operational and decommissioning, removal, and reclamation will need to commence in accordance with the decommission and reclamation plan submitted with the application. (b) A vegetation, weed and pest management plan that addresses how invasive plants, weeds, and pests such as Richardson Ground Squirrels will be controlled during the construction period and the projected lifespan of the development, to be submitted for review and approval by the Kneehill County Agricultural Fieldman. Page 39 of 213 Page | 11 Kneehill County Bylaw 1889 3.6 Fire & Emergency Management (a) A Fire Safety Plan submitted with the application for review and approval by the Fire Safety Codes Officer prior to project commencement. (b) A Fire Mitigation Strategy submitted for review and approval by the Kneehill County Fire Services Department (KCFS). Any changes to the fire mitigation plan, the solar installation layout, spacing between solar collectors, the screening plan or any other aspect of the project as requested by the KCFS must be undertaken and resubmitted to the satisfaction of KCFS prior to project commencement. (c) An Emergency Response Plan prepared by a qualified professional and approved by the County’s Emergency Management Department prior to project commencement. 4. PUBLIC CONSULTATION (1) The applicant, or agent, shall advertise and host at least one open house or public meeting, in the general area of the site proposed for development, and provide proof of the meeting with a summary of the findings, to the municipality prior to the Municipal Planning Commission meeting, where the application will be heard. 5. ADDITIONAL APPROVALS (1) Copies of regulatory approvals, utility permits and any other approvals required by the federal and/or provincial government shall be provided to the municipality. 6. PROTECTION OF AGRICULTURAL LANDS (1) In order to minimize the impact on agricultural lands, the: (a) siting of solar energy systems, commercial/industrial should take place on lands considered to be poor agricultural land with a Canada Land Inventory (CLI) soil classification of 4 through 7. (b) use of irrigated land, native prairie grassland, and high-quality agricultural soils with a Canada Land Inventory (CLI) soils classification of 1 through 3, shall be prohibited. These lands are defined on the attached map noted as “Schedule A”. (c) Topsoil must remain on the property it originated on and may be stockpiled but must be managed in a way that it can be utilized for reclamation. Stockpiles are to be kept under suitable weed free vegetative cover (minimum 80%) to prevent soil erosion. The vegetative cover must be established immediately upon completion of stockpiling and maintained for the life of the stockpile. 7. NOTIFICATION (1) Development applications shall be referred to: (a) Provincial and Federal agencies, the list noted below is not exhaustive and ministry names are subject to change from time to time: • Alberta Agriculture and Forestry • Alberta Arts, Culture and Status of Women – Historical Resources • Alberta Energy Systems Operator (AESO) • Alberta Environment and Protected Areas • Alberta Transportation and Economic Corridors Alberta Utilities Commission Page 40 of 213 Page | 12 Kneehill County Bylaw 1889 • Innovation, Science & Economic Development Canada • NAV Canada • Transport Canada (b) Adjacent municipalities if required in an Intermunicipal Development Plan. (c) Landowners within 3.2 km (2 miles) of the proposed site or in accordance with an existing Intermunicipal Development Plan. 8. ADDITIONAL CONDITIONS (1) Depending on the size, type and site of the project being proposed, the designated officer or Municipal Planning Commission may require the applicant to comply with any or all of the following standards or conditions: (a) A Road Use Agreement will be required to be entered into with Kneehill County. (b) A Development Agreement shall be entered into and registered on the title of the lands where the project is sited. Page 41 of 213 TWP 31 RNG 22TWP 31 RNG 24 TWP 31 RNG 23TWP 31 RNG 25 TWP 32 RNG 24 TWP 32 RNG 25 TWP 33 RNG 23 TWP 32 RNG 23 TWP 33 RNG 24 TWP 32 RNG 26 TWP 33 RNG 25 TWP 29 RNG 24 TWP 33 RNG 26 TWP 29 RNG 26 TWP 32 RNG 22 TWP 30 RNG 26 TWP 29 RNG 25 TWP 29 RNG 23 TWP 30 RNG 24 TWP 30 RNG 22 TWP 29 RNG 22 TWP 30 RNG 23 TWP 30 RNG 25 TWP 34 RNG 23 TWP 34 RNG 24 TWP 34 RNG 22 TWP 34 RNG 25 TWP 28 RNG 20 TWP 29 RNG 21 TWP 28 RNG 21 TWP 33 RNG 22 TWP 31 RNG 26 TWP 28 RNG 24 TWP 28 RNG 23 TWP 28 RNG 22 TWP 30 RNG 21 TWP 31 RNG 21 TWP 27 RNG 21 TWP 34 RNG 21 TWP 27 RNG 20 TWP 29 RNG 20 TO MORRIN TWP RD 340 TWP RD 334 TWP RD 332 TWP RD 330 TWP RD 324 TWP RD 322 TWP RD 320 TWP RD 314 TWP RD 310 TWP RD 304 TWP RD 302 TWP RD 300 TWP RD 292 TWP RD 290 TWP RD 284 TWP RD 282 TWP RD 280 RGE RD 210 RGE RD 211 TWP RD 280 RGE RD 222 RGE RD 215 RGE RD 214 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 242 RGE RD 235 RGE RD 234 RGE RD 231 RGE RD 230 RGE RD 224 TWP RD 284 RGE RD 265 RGE RD 264 RGE RD 262 RGE RD 255 RGE RD 253 RGE RD 252 RGE RD 270 TWP RD 292 TWP RD 300 TWP RD 302 TWP RD 304 TWP RD 310 TWP RD 314 TWP RD 320 TWP RD 322 TWP RD 332 TWP RD 334 TWP RD 340 TWP RD 344 TWP RD 342 RGE RD 240 RGE RD 234 RGE RD 233 RGE RD 232 RGE RD 231 RGE RD 230 RGE RD 225 RGE RD 224 RGE RD 223 RGE RD 222 RGE RD 221 RGE RD 220 RGE RD 215 RGE RD 214 TWP RD 342 TWP RD 344 TWP RD 350 RGE RD 264 RGE RD 263 RGE RD 261 RGE RD 252 RGE RD 251 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 243 RGE RD 242 RGE RD 241 RGE RD 240 RGE RD 263 RGE RD 254 RGE RD 261 RGE RD 251 RGE RD 243 RGE RD 241 RGE RD 233 RGE RD 225 RGE RD 223 RGE RD 221 RGE RD 220 RGE RD 212 RGE RD 213 RGE RD 205 TWP RD350 RGE RD 260 RGE RD 255 RGE RD 254 806 583 582 587 805 836 806 837 585 841 838 836 836 806 575 575 21 9 21 21 27 27 9 THREE HILLS ACME LINDEN CARBON TROCHU Canadian Land Inventory Soil Classification 0 10 205 Kilometers Kneehill County makes no representations or warranties regarding the information contained in this document including, without limitation, whether said information is accurate or complete. Persons using this document do so solely at their own risk, and Kneehill County shall have no liability to such persons for any loss or damage whatsoever. This document shall not be copied or distributed to any person without the express written consent of Kneehill County.©2022 Kneehill County. All rights reserved. Data obtained from CLI 1960s-1980s Project Name : KC_0070 Soil Classification 1 2 3 4 5 6 7 8 Page 42 of 213 TWP 31 RNG 22TWP 31 RNG 24 TWP 31 RNG 23TWP 31 RNG 25 TWP 32 RNG 24 TWP 32 RNG 25 TWP 33 RNG 23 TWP 32 RNG 23 TWP 33 RNG 24 TWP 32 RNG 26 TWP 33 RNG 25 TWP 29 RNG 24 TWP 33 RNG 26 TWP 29 RNG 26 TWP 32 RNG 22 TWP 30 RNG 26 TWP 29 RNG 25 TWP 29 RNG 23 TWP 30 RNG 24 TWP 30 RNG 22 TWP 29 RNG 22 TWP 30 RNG 23 TWP 30 RNG 25 TWP 34 RNG 23 TWP 34 RNG 24 TWP 34 RNG 22 TWP 34 RNG 25 TWP 28 RNG 20 TWP 29 RNG 21 TWP 28 RNG 21 TWP 33 RNG 22 TWP 31 RNG 26 TWP 28 RNG 24 TWP 28 RNG 23 TWP 28 RNG 22 TWP 30 RNG 21 TWP 31 RNG 21 TWP 27 RNG 21 TWP 34 RNG 21 TWP 27 RNG 20 TWP 29 RNG 20 TO MORRIN TWP RD 340 TWP RD 334 TWP RD 332 TWP RD 330 TWP RD 324 TWP RD 322 TWP RD 320 TWP RD 314 TWP RD 310 TWP RD 304 TWP RD 302 TWP RD 300 TWP RD 292 TWP RD 290 TWP RD 284 TWP RD 282 TWP RD 280 RGE RD 210 RGE RD 211 TWP RD 280 RGE RD 222 RGE RD 215 RGE RD 214 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 242 RGE RD 235 RGE RD 234 RGE RD 231 RGE RD 230 RGE RD 224 TWP RD 284 RGE RD 265 RGE RD 264 RGE RD 262 RGE RD 255 RGE RD 253 RGE RD 252 RGE RD 270 TWP RD 292 TWP RD 300 TWP RD 302 TWP RD 304 TWP RD 310 TWP RD 314 TWP RD 320 TWP RD 322 TWP RD 332 TWP RD 334 TWP RD 340 TWP RD 344 TWP RD 342 RGE RD 240 RGE RD 234 RGE RD 233 RGE RD 232 RGE RD 231 RGE RD 230 RGE RD 225 RGE RD 224 RGE RD 223 RGE RD 222 RGE RD 221 RGE RD 220 RGE RD 215 RGE RD 214 TWP RD 342 TWP RD 344 TWP RD 350 RGE RD 264 RGE RD 263 RGE RD 261 RGE RD 252 RGE RD 251 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 243 RGE RD 242 RGE RD 241 RGE RD 240 RGE RD 263 RGE RD 254 RGE RD 261 RGE RD 251 RGE RD 243 RGE RD 241 RGE RD 233 RGE RD 225 RGE RD 223 RGE RD 221 RGE RD 220 RGE RD 212 RGE RD 213 RGE RD 205 TWP RD350 RGE RD 260 RGE RD 255 RGE RD 254 806 583 582 587 805 836 806 837 585 841 838 836 836 806 575 575 21 9 21 21 27 27 9 THREE HILLS ACME LINDEN CARBON TROCHU Wind Energy Conversion System Setbacks to Water Courses 0 10 205 Kilometers Kneehill County makes no representations or warranties regarding the information contained in this document including, without limitation, whether said information is accurate or complete. Persons using this document do so solely at their own risk, and Kneehill County shall have no liability to such persons for any loss or damage whatsoever. This document shall not be copied or distributed to any person without the express written consent of Kneehill County.©2022 Kneehill County. All rights reserved. Project Name : KC_0093 2- Mile SetbackPage 43 of 213 TWP 31 RNG 22TWP 31 RNG 24 TWP 31 RNG 23TWP 31 RNG 25 TWP 32 RNG 24 TWP 32 RNG 25 TWP 33 RNG 23 TWP 32 RNG 23 TWP 33 RNG 24 TWP 32 RNG 26 TWP 33 RNG 25 TWP 29 RNG 24 TWP 33 RNG 26 TWP 29 RNG 26 TWP 32 RNG 22 TWP 30 RNG 26 TWP 29 RNG 25 TWP 29 RNG 23 TWP 30 RNG 24 TWP 30 RNG 22 TWP 29 RNG 22 TWP 30 RNG 23 TWP 30 RNG 25 TWP 34 RNG 23 TWP 34 RNG 24 TWP 34 RNG 22 TWP 34 RNG 25 TWP 28 RNG 20 TWP 29 RNG 21 TWP 28 RNG 21 TWP 33 RNG 22 TWP 31 RNG 26 TWP 28 RNG 24 TWP 28 RNG 23 TWP 28 RNG 22 TWP 30 RNG 21 TWP 31 RNG 21 TWP 27 RNG 21 TWP 34 RNG 21 TWP 27 RNG 20 TWP 29 RNG 20 TO MORRIN TWP RD 340 TWP RD 334 TWP RD 332 TWP RD 330 TWP RD 324 TWP RD 322 TWP RD 320 TWP RD 314 TWP RD 310 TWP RD 304 TWP RD 302 TWP RD 300 TWP RD 292 TWP RD 290 TWP RD 284 TWP RD 282 TWP RD 280 RGE RD 210 RGE RD 211 TWP RD 280 RGE RD 222 RGE RD 215 RGE RD 214 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 242 RGE RD 235 RGE RD 234 RGE RD 231 RGE RD 230 RGE RD 224 TWP RD 284 RGE RD 265 RGE RD 264 RGE RD 262 RGE RD 255 RGE RD 253 RGE RD 252 RGE RD 270 TWP RD 292 TWP RD 300 TWP RD 302 TWP RD 304 TWP RD 310 TWP RD 314 TWP RD 320 TWP RD 322 TWP RD 332 TWP RD 334 TWP RD 340 TWP RD 344 TWP RD 342 RGE RD 240 RGE RD 234 RGE RD 233 RGE RD 232 RGE RD 231 RGE RD 230 RGE RD 225 RGE RD 224 RGE RD 223 RGE RD 222 RGE RD 221 RGE RD 220 RGE RD 215 RGE RD 214 TWP RD 342 TWP RD 344 TWP RD 350 RGE RD 264 RGE RD 263 RGE RD 261 RGE RD 252 RGE RD 251 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 243 RGE RD 242 RGE RD 241 RGE RD 240 RGE RD 263 RGE RD 254 RGE RD 261 RGE RD 251 RGE RD 243 RGE RD 241 RGE RD 233 RGE RD 225 RGE RD 223 RGE RD 221 RGE RD 220 RGE RD 212 RGE RD 213 RGE RD 205 TWP RD350 RGE RD 260 RGE RD 255 RGE RD 254 806 583 582 587 805 836 806 837 585 841 838 836 836 806 575 575 21 9 21 21 27 27 9 THREE HILLS ACME LINDEN CARBON TROCHU Wind Energy Conversion System Setbacks to Water Courses 0 10 205 Kilometers Kneehill County makes no representations or warranties regarding the information contained in this document including, without limitation, whether said information is accurate or complete. Persons using this document do so solely at their own risk, and Kneehill County shall have no liability to such persons for any loss or damage whatsoever. This document shall not be copied or distributed to any person without the express written consent of Kneehill County.©2022 Kneehill County. All rights reserved. Project Name : KC_0093 Legend 1 2 3 4 5 6 7 8 O CLI Soil Classification 2- Mile Setback CLASS Area(ac)1 96491262329314197342239055313362690773474382 Page 44 of 213 TWP 31 RNG 22TWP 31 RNG 24 TWP 31 RNG 23TWP 31 RNG 25 TWP 32 RNG 24 TWP 32 RNG 25 TWP 33 RNG 23 TWP 32 RNG 23 TWP 33 RNG 24 TWP 32 RNG 26 TWP 33 RNG 25 TWP 29 RNG 24 TWP 33 RNG 26 TWP 29 RNG 26 TWP 32 RNG 22 TWP 30 RNG 26 TWP 29 RNG 25 TWP 29 RNG 23 TWP 30 RNG 24 TWP 30 RNG 22 TWP 29 RNG 22 TWP 30 RNG 23 TWP 30 RNG 25 TWP 34 RNG 23 TWP 34 RNG 24 TWP 34 RNG 22 TWP 34 RNG 25 TWP 28 RNG 20 TWP 29 RNG 21 TWP 28 RNG 21 TWP 33 RNG 22 TWP 31 RNG 26 TWP 28 RNG 24 TWP 28 RNG 23 TWP 28 RNG 22 TWP 30 RNG 21 TWP 31 RNG 21 TWP 27 RNG 21 TWP 34 RNG 21 TWP 27 RNG 20 TWP 29 RNG 20 TO MORRIN TWP RD 340 TWP RD 334 TWP RD 332 TWP RD 330 TWP RD 324 TWP RD 322 TWP RD 320 TWP RD 314 TWP RD 310 TWP RD 304 TWP RD 302 TWP RD 300 TWP RD 292 TWP RD 290 TWP RD 284 TWP RD 282 TWP RD 280 RGE RD 210 RGE RD 211 TWP RD 280 RGE RD 222 RGE RD 215 RGE RD 214 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 242 RGE RD 235 RGE RD 234 RGE RD 231 RGE RD 230 RGE RD 224 TWP RD 284 RGE RD 265 RGE RD 264 RGE RD 262 RGE RD 255 RGE RD 253 RGE RD 252 RGE RD 270 TWP RD 292 TWP RD 300 TWP RD 302 TWP RD 304 TWP RD 310 TWP RD 314 TWP RD 320 TWP RD 322 TWP RD 332 TWP RD 334 TWP RD 340 TWP RD 344 TWP RD 342 RGE RD 240 RGE RD 234 RGE RD 233 RGE RD 232 RGE RD 231 RGE RD 230 RGE RD 225 RGE RD 224 RGE RD 223 RGE RD 222 RGE RD 221 RGE RD 220 RGE RD 215 RGE RD 214 TWP RD 342 TWP RD 344 TWP RD 350 RGE RD 264 RGE RD 263 RGE RD 261 RGE RD 252 RGE RD 251 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 243 RGE RD 242 RGE RD 241 RGE RD 240 RGE RD 263 RGE RD 254 RGE RD 261 RGE RD 251 RGE RD 243 RGE RD 241 RGE RD 233 RGE RD 225 RGE RD 223 RGE RD 221 RGE RD 220 RGE RD 212 RGE RD 213 RGE RD 205 TWP RD350 RGE RD 260 RGE RD 255 RGE RD 254 806 583 582 587 805 836 806 837 585 841 838 836 836 806 575 575 21 9 21 21 27 27 9 THREE HILLS ACME LINDEN CARBON TROCHU Solar Energy and Wind Energy Urban Setbacks 0 10 205 Kilometers Kneehill County makes no representations or warranties regarding the information contained in this document including, without limitation, whether said information is accurate or complete. Persons using this document do so solely at their own risk, and Kneehill County shall have no liability to such persons for any loss or damage whatsoever. This document shall not be copied or distributed to any person without the express written consent of Kneehill County.©2022 Kneehill County. All rights reserved. Project Name : KC_0093 2-mile Setback Swalwell Torrington Wimborne Huxley Page 45 of 213 TWP 31 RNG 22TWP 31 RNG 24 TWP 31 RNG 23TWP 31 RNG 25 TWP 32 RNG 24 TWP 32 RNG 25 TWP 33 RNG 23 TWP 32 RNG 23 TWP 33 RNG 24 TWP 32 RNG 26 TWP 33 RNG 25 TWP 29 RNG 24 TWP 33 RNG 26 TWP 29 RNG 26 TWP 32 RNG 22 TWP 30 RNG 26 TWP 29 RNG 25 TWP 29 RNG 23 TWP 30 RNG 24 TWP 30 RNG 22 TWP 29 RNG 22 TWP 30 RNG 23 TWP 30 RNG 25 TWP 34 RNG 23 TWP 34 RNG 24 TWP 34 RNG 22 TWP 34 RNG 25 TWP 28 RNG 20 TWP 29 RNG 21 TWP 28 RNG 21 TWP 33 RNG 22 TWP 31 RNG 26 TWP 28 RNG 24 TWP 28 RNG 23 TWP 28 RNG 22 TWP 30 RNG 21 TWP 31 RNG 21 TWP 27 RNG 21 TWP 34 RNG 21 TWP 27 RNG 20 TWP 29 RNG 20 TO MORRIN TWP RD 340 TWP RD 334 TWP RD 332 TWP RD 330 TWP RD 324 TWP RD 322 TWP RD 320 TWP RD 314 TWP RD 310 TWP RD 304 TWP RD 302 TWP RD 300 TWP RD 292 TWP RD 290 TWP RD 284 TWP RD 282 TWP RD 280 RGE RD 210 RGE RD 211 TWP RD 280 RGE RD 222 RGE RD 215 RGE RD 214 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 242 RGE RD 235 RGE RD 234 RGE RD 231 RGE RD 230 RGE RD 224 TWP RD 284 RGE RD 265 RGE RD 264 RGE RD 262 RGE RD 255 RGE RD 253 RGE RD 252 RGE RD 270 TWP RD 292 TWP RD 300 TWP RD 302 TWP RD 304 TWP RD 310 TWP RD 314 TWP RD 320 TWP RD 322 TWP RD 332 TWP RD 334 TWP RD 340 TWP RD 344 TWP RD 342 RGE RD 240 RGE RD 234 RGE RD 233 RGE RD 232 RGE RD 231 RGE RD 230 RGE RD 225 RGE RD 224 RGE RD 223 RGE RD 222 RGE RD 221 RGE RD 220 RGE RD 215 RGE RD 214 TWP RD 342 TWP RD 344 TWP RD 350 RGE RD 264 RGE RD 263 RGE RD 261 RGE RD 252 RGE RD 251 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 243 RGE RD 242 RGE RD 241 RGE RD 240 RGE RD 263 RGE RD 254 RGE RD 261 RGE RD 251 RGE RD 243 RGE RD 241 RGE RD 233 RGE RD 225 RGE RD 223 RGE RD 221 RGE RD 220 RGE RD 212 RGE RD 213 RGE RD 205 TWP RD350 RGE RD 260 RGE RD 255 RGE RD 254 806 583 582 587 805 836 806 837 585 841 838 836 836 806 575 575 21 9 21 21 27 27 9 THREE HILLS ACME LINDEN CARBON TROCHU Solar Energy System Setbacks to Water Bodies 0 10 205 Kilometers Kneehill County makes no representations or warranties regarding the information contained in this document including, without limitation, whether said information is accurate or complete. Persons using this document do so solely at their own risk, and Kneehill County shall have no liability to such persons for any loss or damage whatsoever. This document shall not be copied or distributed to any person without the express written consent of Kneehill County.©2022 Kneehill County. All rights reserved. Project Name : KC_0093 2-Mile Setback CLASS Area (ac)1 12964212333339904498565607266844724408 Page 46 of 213 TWP 31 RNG 22TWP 31 RNG 24 TWP 31 RNG 23TWP 31 RNG 25 TWP 32 RNG 24 TWP 32 RNG 25 TWP 33 RNG 23 TWP 32 RNG 23 TWP 33 RNG 24 TWP 32 RNG 26 TWP 33 RNG 25 TWP 29 RNG 24 TWP 33 RNG 26 TWP 29 RNG 26 TWP 32 RNG 22 TWP 30 RNG 26 TWP 29 RNG 25 TWP 29 RNG 23 TWP 30 RNG 24 TWP 30 RNG 22 TWP 29 RNG 22 TWP 30 RNG 23 TWP 30 RNG 25 TWP 34 RNG 23 TWP 34 RNG 24 TWP 34 RNG 22 TWP 34 RNG 25 TWP 28 RNG 20 TWP 29 RNG 21 TWP 28 RNG 21 TWP 33 RNG 22 TWP 31 RNG 26 TWP 28 RNG 24 TWP 28 RNG 23 TWP 28 RNG 22 TWP 30 RNG 21 TWP 31 RNG 21 TWP 27 RNG 21 TWP 34 RNG 21 TWP 27 RNG 20 TWP 29 RNG 20 TO MORRIN TWP RD 340 TWP RD 334 TWP RD 332 TWP RD 330 TWP RD 324 TWP RD 322 TWP RD 320 TWP RD 314 TWP RD 310 TWP RD 304 TWP RD 302 TWP RD 300 TWP RD 292 TWP RD 290 TWP RD 284 TWP RD 282 TWP RD 280 RGE RD 210 RGE RD 211 TWP RD 280 RGE RD 222 RGE RD 215 RGE RD 214 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 242 RGE RD 235 RGE RD 234 RGE RD 231 RGE RD 230 RGE RD 224 TWP RD 284 RGE RD 265 RGE RD 264 RGE RD 262 RGE RD 255 RGE RD 253 RGE RD 252 RGE RD 270 TWP RD 292 TWP RD 300 TWP RD 302 TWP RD 304 TWP RD 310 TWP RD 314 TWP RD 320 TWP RD 322 TWP RD 332 TWP RD 334 TWP RD 340 TWP RD 344 TWP RD 342 RGE RD 240 RGE RD 234 RGE RD 233 RGE RD 232 RGE RD 231 RGE RD 230 RGE RD 225 RGE RD 224 RGE RD 223 RGE RD 222 RGE RD 221 RGE RD 220 RGE RD 215 RGE RD 214 TWP RD 342 TWP RD 344 TWP RD 350 RGE RD 264 RGE RD 263 RGE RD 261 RGE RD 252 RGE RD 251 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 243 RGE RD 242 RGE RD 241 RGE RD 240 RGE RD 263 RGE RD 254 RGE RD 261 RGE RD 251 RGE RD 243 RGE RD 241 RGE RD 233 RGE RD 225 RGE RD 223 RGE RD 221 RGE RD 220 RGE RD 212 RGE RD 213 RGE RD 205 TWP RD350 RGE RD 260 RGE RD 255 RGE RD 254 806 583 582 587 805 836 806 837 585 841 838 836 836 806 575 575 21 9 21 21 27 27 9 THREE HILLS ACME LINDEN CARBON TROCHU Solar Energy System Setbacks to Water Bodies 0 10 205 Kilometers Kneehill County makes no representations or warranties regarding the information contained in this document including, without limitation, whether said information is accurate or complete. Persons using this document do so solely at their own risk, and Kneehill County shall have no liability to such persons for any loss or damage whatsoever. This document shall not be copied or distributed to any person without the express written consent of Kneehill County.©2022 Kneehill County. All rights reserved. Project Name : KC_0093 Legend 1 2 3 4 5 6 7 8 O CLI Soil Classification 2-Mile Setback CLASS Area (ac)1 12964212333339904498565607266844724408 Page 47 of 213 Page | 1 Kneehill County Bylaw 1889 WIND ENERGY CONVERSION SYSTEMS (WECS) Amendment to Bylaw 1808 1. DEFINITIONS The following definitions apply to this part: Blade – A part of a WECS rotor which acts as a single airfoil, to extract kinetic energy directly from the wind. Blade Clearance – The distance from grade to the bottom of the rotor’s arc. Horizontal Axis Rotor – A wind energy conversion system, typical of conventional or traditional windmills. Operator means, for the purposes of this Bylaw, the holder of a license, approval or permit issued by the Alberta Utilities Commission for the purposes related to the carrying on of activity on or in respect to a specified land. Parcel Boundary, External – The property boundary for the subject lands which refers to the boundary adjacent to a road allowance. Parcel Boundary, Internal – The side and rear property boundary for the subject lands. Project Footprint means all the lands which are part of an approved application as well as any residual lands within a title parcel, whether or not the lands are leased by an operator. Rotor’s Arc – The largest circumferential path travelled by a WECS’ blade. Shadow or Flicker means the repetitive moving shadows or reflection cast from the rotor blades as they pass through the sunlight. Total Height – The height from grade to the highest vertical extension of a WECS. In the case of a WECS with a horizontal axis rotor, total height includes the distance from grade to the top of the tower, plus the distance from the top of the tower to the highest point of the rotor’s arc. Towers – The structure which supports the rotor above grade. Vertical Axis Rotor – A wind energy conversion system where the rotor is mounted on an axis perpendicular to the earth’s surface. Visual Impact Analysis means a visual representation depicting the WECS from: I. no further than 5 km (3.1-miles) away; II. each accessible residence within 3.2 km (2-miles) of the WECS boundaries; III. any significant sites as determined by the Development Authority; IV. scale elevations V. photographs and/or digital information of the proposed WECS showing total height, tower height, rotor diameter, colour and the existing topography vs. proposed grade changes, and Page 48 of 213 Page | 2 Kneehill County Bylaw 1889 VI. visual representation of the entire project both day and night, and VII. photographs and/or digital information modeled on ideal visual conditions both day and night; I.VIII. an analysis of the visual impact of above ground transmission lines to and from the property or parcel if above ground transmission lines are proposed for the development. Wind Energy Conversion System (WECS), Small Scale, (Category 1) – A wind energy conversion system less than 6.1 m (20 feet) in height consisting of a single structure with the capacity to generate electricity only for the property owner’s use on the site it is located, and not supplying power to the grid. Wind Energy Conversion System (WECS) (Category 2) – A wind energy conversion system of one or more structures designed primarily for the property owner’s use but capable of producing excess power supplying the provincial grid system. Wind Energy Conversion System (WECS) (Category3) – A wind energy conversion system of one or more structures designed to convert wind energy into mechanical or electrical energy on one or more parcels of land for commercial purposes. Page 49 of 213 Page | 3 Kneehill County Bylaw 1889 2. INFORMATION REQUIREMENTS All development applications for a WECS, depending on category, shall be required to be accompanied by the following: (a) (a) a site plan showing and labeling the information outlined in this schedulebylaw, and the location of overhead utilities on or abutting the subject lot or parcel; Category 1 Category 2 Category 3 (b) (b) a detailed public consultation process, complete with a summary report; (c) (c) an analysis of the visual impact of the project with respect to the scenic qualities of the municipal landscape, including the cumulative impact of other WECS in the area and the impact of overhead collection lines; (d) (d) scale elevations or photographs of the proposed WECS showing total height, tower height, rotor diameter, and colour; (e) (e) the manufacturer’s specifications indicating: • - the WECS rated output in kilowatts; • - the safety features and sound characteristics; • - the type of material used in the tower, blade, and/or rotor construction; (f) (f) a noise analysis at the site of the installation and the boundary of the property containing the development, to ensure consistency with AUC Rule 12 (g) (g) specifications on the foundations and/or anchor design, including location and anchoring of any guy wires; (h) (h) proof of the applicant’s circulation to required regulatory agencies and government departments; (i) (i) information regarding general public safety, including methods to secure towers from vandalism or unauthorized access; (j) (j) impacts to the local road system including required approaches from public roads & roads to be used to bring construction materials & equipment to the property; (k) (k) a plan outlining site decommissioning and reclamation; (l) (l) a description of potential impacts on existing or nearby WECS and wind infrastructure on adjacent properties. (m) (m) a copy of the AUC approval for the project Page 50 of 213 Page | 4 Kneehill County Bylaw 1889 3. REFERRALS Prior to making a decision on a development application for a WECS, Administration will refer the application to the adjacent landowners within a 2-mile radius of each turbine as well as the agencies noted below. Due to the site-specific nature of each development, the list noted below is not exhaustive and ministry names are subject to change from time to time. The Municipal Planning Commission will consider all information received as part of the decision process. • Alberta Arts, Culture and Status of Women – Historic Resources, • Alberta Electric System Operator (AESO), • Alberta Environment and Protected Areas, • Alberta Transportation and Economic Corridors, • Alberta Utilities Commission, • Innovation, Science and Economic Development Canada, • NAV Canada, and • Alberta Air Ambulance • Alberta Health Services 4. SETBACKS (1) A WECS shall be located a minimum distance of 1.6 km (1 mile) from any dwelling not belonging to the owner of the land on which the WECS is located or at the distance established by the ‘AUC Rule 12: Noise Control’ whichever is greater. • The current owner of a dwelling or subdivided residential property not belonging to the owner of the land on which a proposed WECS is located may waive the 1.6 km (1 mile) required setback by providing notice in writing to the Development Authority. (2) A WECS shall be located so that the setback is a minimum of 100 metres (328 feet) from any side and rear property lines. (3) The setback for a WECS shall be a minimum of 400m (1312 feet) from a municipal road allowance. (3)(4)A WECS shall be setback a minimum of 3.2 km (2-miles) from the boundary of a village, town or hamlet that falls within the borders of Kneehill County. (4)(5)A WECS adjacent to a provincial highway must have the approval of Alberta Transportation and it will be mandatory to meet their setbacks requirements. (5)(6)No WECS shall be located within the flight path of an existing airport as recognized by NAV Canada, a private runway, helipad, or other aviation-related use. (6)(7)In order to protect habitat for birds of prey and waterfowl, (i.e. herons) no WECS shall be located within two miles of the following significant water bodies: Page 51 of 213 Page | 5 Kneehill County Bylaw 1889 • Red Deer River • Keiver’s Lake – (Lake No. 2) • Bigelow Dam • Lake 19 – (Ducks Unlimited Loc 840434) • Kneehills Creek • Three Hills Creek • Ghostpine Creek • Lonepine Creek • Rosebud River • Swalwell Dam 5. MINIMUM BLADE CLEARANCE The minimum vertical blade clearance from grade shall be 7.5 7.6 m (24.6 25 feet) for a WECS employing a horizontal axis rotor unless otherwise required by the Municipal Planning Commission. 6. COLOUR AND FINISH (1) A WECS shall be finished in a non-reflective matte and colour which minimizes the obtrusive impact of a WECS, to the satisfaction of the Municipal Planning Commission. (2) The wind turbines may display the developer’s and/or manufacturer’s logos and identification lettering on the structure but cannot be used for other advertising purposes. 7. NUMBER OF WECS (1) Two or more WECS on a parcel or lot will be considered a multiple WECS for the purposes of this bylaw. (2) The Municipal Planning Commission may approve multiple WECS on a case-by- case basis having regard for: (a) proximity to other immediate land uses, (b) density of WECS, (c) underlying utilities, (d) information received through the circulation process and at the planning commission meeting regarding the development. 8. ADDITIONAL REQUIREMENTS (1) During construction all equipment that moves from field to field will be required to be thoroughly cleaned prior to entering a new field in order to reduce or eliminate weed and/or disease transference. (2) The applicant to provide proof of insurance. Page 52 of 213 Page | 6 Kneehill County Bylaw 1889 (3) An analysis of the potential for electromagnetic interference to other WECS, radio, telephone, wireless, satellite, micro-wave, radar, or other electronic communication systems; (4) If a non-tubular design is proposed, the anchor design, location of any guy wire anchors, and how the tower is to be secured from unauthorized access or use. (5) A foundation plan with specifications. (6) An Emergency Response Plan prepared by a qualified professional and approved by the County’s Emergency Management Department prior to the project commencement. (7) If the WECS is to be developed in stages, a phasing plan. (8) The Applicant/Developer will be required to enter into a Road Use Agreement and a Development Agreement with the Municipality. (9) A security deposit shall be posted during the construction period in a form and amount determined to be appropriate by the Development Authority. Any damage to roads and/or other infrastructure during this period that is not rectified by the Applicant/Developer, will be remedied by the Municipality and the damage deposit (or a portion thereof) will be forfeit. (10)A post construction and decommissioning plan detailing removal of all WECS structures and the reclamation of the land back to its natural state or equivalent land capability as required by the Conservation and Reclamation Directive for Renewable Energy Operations (Alberta Environment 2018/09/14) i. A cost estimate prepared by a qualified professional that details the costs of decommissioning the full installation and reclamation of the entire subject lands. Proof of security must be submitted to the satisfaction of the Municipality and may be subject to third party review completed by a qualified professional, at the cost of the Applicant. ii. If the WECS is out of service or not producing energy for a period of two-years, it will be deemed non-operational and decommissioning, removal, and reclamation will need to commence in accordance with the decommission and reclamation plan submitted with the application. (11) A private wind energy conversion system may be considered as a discretionary use in any Land Use District (except the Manufactured Home District). They will be subject to the height restrictions of the district; they cannot exceed one and a half times the height restrictions. 9. PUBLIC CONSULTATION (1) The applicant, or agent, shall advertise and host at least one open house or public meeting, in the general area of the site proposed for development, and provide proof of the meeting with a summary of the findings, to the municipality prior to the Municipal Planning Commission meeting, where the application will be heard. 10. CHANGES TO WECS Page 53 of 213 Page | 7 Kneehill County Bylaw 1889 (1) Any upgrades to an existing WECS that trigger an amendment or a new permit from the AUC will also require a new development permit from Kneehill County. (2) Any significant changes to the approved site plan will require a new development permit from Kneehill County. Page 54 of 213 Page | 8 Kneehill County Bylaw 1889 SOLAR ENERGY SYSTEMS 1. DEFINITIONS The following definitions apply to this part: Operator means, for the purposes of this Bylaw, the holder of a license, approval or permit issued by the Alberta Utilities Commission for the purposes related to the carrying on of an activity on or in respect of a specified land. Parcel Boundary, External means the property boundary for the subject lands and refers to the parcel boundary adjacent to a municipal road allowance. Parcel Boundary, Internal means the side and rear property boundaries of the subject lands. Project Footprint means all the lands which are a part of an approved application as well as any residual lands within a titled parcel, whether or not the lands are leased by an operator. Solar Energy System, Agricultural, is a system using solar panels to collect solar energy from the sun and convert it to energy to be used for on-farm purposes, agricultural production or processing and on-site consumption. These energy systems are connected to the power grid and may augment the grid from time to time. Solar Energy System, Commercial/Industrial, is a system using solar technology to collect energy from the sun and convert it to energy to be used for off-site consumption, distribution to the marketplace, or a solar energy system not meeting the definition of solar energy systems, private. Solar Energy System, Private, is a system using solar panels to collect solar energy from the sun and convert it to energy to be used for a single landowner, resident, business, or occupant of a site, for personal, domestic, and/or business use(s), onsite. Annual electricity produced for the site is generally expected to be equal to consumption. 2. SOLAR ENERGY SYSTEM, PRIVATE/AGRICULTURAL APPLICATIONS (1) Applications for a private use solar energy system with ground-mounted arrays may be considered in any district except the Manufactured Home District (MHD). (2) Solar energy systems with ground-mounted arrays and associated equipment will require a development permit and will need to meet setbacks for the district. (3) Solar arrays may be installed on the roof of any building or may be ground-mounted in a rear or side yard. Private use roof installed solar arrays will not require a development permit. (4) If a solar array is being mounted on a tower/pole, the applicant will have to adhere to the height requirements of the applicable district as stated in the Bylaw. (5) There shall be no aboveground portion of an alternative energy structure located in a front yard of a residential district. A solar array may be ground-mounted in a side yard, provided the structure complies with the minimum side yard setback requirements of the District. Page 55 of 213 Page | 9 Kneehill County Bylaw 1889 (6) A Roadside Development permit may be required to be submitted to Alberta Transportation. (1)(7)Development and/or Safety Code Permit applications for a solar energy system, private, shall be accompanied by the following information: (a) documentation showing the system is designed to produce energy for the onsite sole use and consumption by the landowner, resident or occupant; (b) manufacturer’s specifications for system design, installation and output capacity; (c) orientation and placement of solar panels on the site including setbacks from property lines; (d) manufacturer’s specification and design drawings for panels mounted to the roof or walls of a building or accessory structure, including how the panels are to be affixed, maximum projection from the roof or wall, and structural capacity of the roof or wall to support the proposed development; (e) for free-standing solar panels, a description of the proposed ground mount design and maximum height from the existing grade; and (f) documentation showing all systems for mounting and securing meet Safety Code requirements. (2)(8)Solar energy system, private, shall adhere to the following: (a) Panels shall be located so they do not create a glare on or impact neighbouring parcels or public roadways, or unduly affect the amenities of the neighbourhood, or present a danger to the travelling public. (b) Panels mounted to a roof of a building or accessory structure shall not extend beyond the outermost edge of the roof. (c) Panels mounted to a roof or wall of a building or accessory structure shall not project more than 0.45 m (1.5 feet) from the surface. (d) The maximum height of a free-standing solar panel shall not exceed 2.44 m (8 feet). (e) Setbacks prescribed in the land use district, or those setbacks established by a condition applied to a development permit shall prevail; and (f) The maximum number of panels per parcel shall be regulated by the Development Authority, subject to the existing use of the parcel and the current use of adjacent parcels. 3. SOLAR ENERGY SYSTEM, COMMERCIAL/INDUSTRIAL APPLICATIONS Solar energy systems, Commercial/Industrial are those developments that feed power back into the general provincial power grid, are distributing to other properties, or are selling power for a profit at an industrial scale. (1) Development applications for a solar energy system, commercial/industrial, shall be accompanied by the following information: Page 56 of 213 Page | 10 Kneehill County Bylaw 1889 3.1 Site Information (a) A detailed site plan including elevations, and accessibility to a road, showing the titled parcel(s) location of the solar energy system, required setbacks, existing structures, distance from adjacent land and road allowance. (b) Location of overhead utilities on or adjacent to the subject parcel. (c) Location and identification of environmentally sensitive areas on the parcel where the panels are to be located. (d) Solar Energy System, Commercial/Industrial shall be setback a minimum of 3.2 km (2-miles) from the boundary of a village, town or hamlet that falls within the borders of Kneehill County. (e) In order to protect habitat for birds of prey and waterfowl, no Solar Energy System, Commercial/Industrial shall be located within two miles of the following significant water bodies: • Red Deer River • Keiver’s Lake – (Lake No. 2) • Bigelow Dam • Lake 19 – (Ducks Unlimited Loc 840434) • Rosebud River • Swalwell Dam (f) A landscaping and screening plan showing how the installation will be visually screened from neighbouring parcels and adjacent roadways is to be submitted to the satisfaction of the County and will include sufficient construction details, plant lists and minimum sizes. 3.2 Specific to Development (a) Details regarding the system type, number of structures, height of structures, energy process, grid connection and rated output. (b) Details regarding signage, public safety and security measures. 3.3 Specific to Land (a) Site suitability analysis, including but not limited to, topography, soils characteristics and classification, storm water drainage collection and management for a 1:30 year storm event, road accessibility, grading and drainage plan, availability of water supply, sewage disposal and solid waste disposal if required, compatibility with surrounding land uses, potential impacts on agricultural land, potential visual impacts and consistency with the Municipal Development Plan. (b) Environmental impact assessment prepared by a qualified professional demonstrating site suitability, impact mitigation reclamation requirements. Page 57 of 213 Page | 11 Kneehill County Bylaw 1889 (c) Stormwater cannot be released into a natural drainage system without the approval of Alberta Environment and Protected Areas thus the applicant should have alternative management options. 3.4 Specific to Construction (a) Impacts on the proposed access local roads system including approaches. (b) A soils erosion, topsoil and soil stockpile management plan to address: • Any proposal to strip and stockpile topsoil during the construction/erection period and the rationale or need for doing so, and • the details on proposed soil management practices and erosion control due to both wind and water; for the period of both construction and post-construction. • Surface drainage and erosion control must also adequately address and account for impacts associated with the impervious nature of the collectors. (c) Detailed information regarding a construction traffic management plan including estimated number of trips, parking and staging areas and any potential impacts to public roads. A Road Use Agreement will be required and the County must approve any haul route as well as any staging areas that fall outside of the proposed site and utilizes our road network. (d) The Applicant shall provide proof of insurance. (e) During construction all equipment that moves from field to field will be required to be thoroughly cleaned prior to entering a new field in order to reduce or eliminate weed and/or disease transference. (f) A security deposit shall be posted during the construction period in a form and amount determined to be appropriate by the Development Authority. Any damage to roads and/or other infrastructure during this period that is not rectified by the Applicant/Developer, will be remedied by the Municipality and the damage deposit (or a portion thereof) will be forfeit. 3.5 Post Construction (a) Post construction and decommissioning plan detailing removal of all solar energy structures and the reclamation of the land back to its natural state or equivalent land capability as required by the Conservation and Reclamation Directive for Renewable Energy Operations (Alberta Environment (2018/09/14). i. A cost estimate prepared by a qualified professional that details the costs of decommissioning the full installation and reclamation of the entire subject lands. Proof of security must be submitted to the satisfaction of the Municipality and may be subject to third party review completed by a qualified professional, at the cost of the applicant. i.ii. If the solar power system is out of service or not producing energy for a period of two-years it will be deemed non-operational and decommissioning, removal, and reclamation will need to commence in Page 58 of 213 Page | 12 Kneehill County Bylaw 1889 accordance with the decommission and reclamation plan submitted with the application. (b) A vegetation, weed and pest management plan that addresses how invasive plants, weeds, and pests such as Richardson Ground Squirrels will be controlled during the construction period and the projected lifespan of the development, to be submitted for review and approval by the Kneehill County Agricultural Fieldman. 3.6 Fire & Emergency Management (a) A Fire Safety Plan submitted with the application for review and approval by the Fire Safety Codes Officer prior to project commencement. (b) A Fire Mitigation Strategy submitted for review and approval by the Kneehill County Fire Services Department (KCFS). Any changes to the fire mitigation plan, the solar installation layout, spacing between solar collectors, the screening plan or any other aspect of the project as requested by the KCFS must be undertaken and resubmitted to the satisfaction of KCFS prior to project commencement. (c) An Emergency Response Plan prepared by a qualified professional and approved by the County’s Emergency Management Department prior to project commencement. 4. PUBLIC CONSULTATION (1) The applicant, or agent, shall advertise and host at least one open house or public meeting, in the general area of the site proposed for development, and provide proof of the meeting with a summary of the findings, to the municipality prior to the Municipal Planning Commission meeting, where the application will be heard. 5. ADDITIONAL APPROVALS (1) Copies of regulatory approvals, utility permits and any other approvals required by the federal and/or provincial government shall be provided to the municipality. 6. PROTECTION OF AGRICULTURAL LANDS (1) In order to minimize the impact on agricultural lands, the: (a) siting of solar energy systems, commercial/industrial should take place on lands considered to be low production, in dry corners, or on poor agricultural land with a Canada Land Inventory (CLI) soil classification of 4 through 7; (b) use of irrigated land, native prairie grassland, and high quality agricultural soils with a Canada Land Inventory (CLI) soils classification of 1 through 3, shall be prohibited. These lands are defined on the attached map noted as “Schedule A”. (c) Topsoil must remain on the property it originated on and may be stockpiled, but must be managed in a way that it can be utilized for reclamation. Stockpiles are to be kept under suitable weed free vegetative cover (minimum 80%) to prevent soil erosion. The vegetative cover must be established immediately upon completion of stockpiling and maintained for the life of the stockpile. Page 59 of 213 Page | 13 Kneehill County Bylaw 1889 7. NOTIFICATION (1) Development applications shall be referred to: (a) Provincial and Federal agencies, the list noted below is not exhaustive and ministry names are subject to change from time to time: • Alberta Agriculture and Forestry • Alberta Arts, Culture and Status of Women – Historical Resources • Alberta Energy Systems Operator (AESO) • Alberta Environment and Protected Areas • Alberta Transportation and Economic Corridors Alberta Utilities Commission • Innovation, Science & Economic Development Canada • NAV Canada • Transport Canada (b) Adjacent municipalities if required in an Intermunicipal Development Plan. (c) Landowners within 3.2 km (2 miles) of the proposed site or in accordance with an existing Intermunicipal Development Plan. 8. ADDITIONAL CONDITIONS (1) Depending on the size, type and site of the project being proposed, the designated officer or Municipal Planning Commission may require the applicant to comply with any or all of the following standards or conditions: (a) A Road Use Agreement will be required to be entered into with Kneehill County. (b) A Development Agreement shall be entered into and registered on the title of the lands where the project is sited. Page 60 of 213 49. Alternative & Renewable Energy Systems (1) Alternative & Renewable Energy Systems for commercial generation purposes shall require a development permit application which shall include the following information where applicable: (a) The manufacturers specifications indicating: i. the rated DC output in kilowatts; ii. safety features and sound characteristics; iii. type and material used; and iv. certification mark as per Alberta STANDATA LEG-ECR2, if applicable. (2) Any private ground-mounted alternative or renewable energy systems in a hamlet shall be located and screened, by landforms, natural vegetation or other means to minimize its visual impact on adjacent residences, public roads, trails or other public areas. Ground- mounted renewable energy systems for a commercial solar generation facility are prohibited in hamlets. (3) Any ground-mounted alternative or renewable energy systems in any district (excluding Hamlets) may be required to be located and screened by landforms, natural vegetation or other means to minimize the visual impact on adjacent residences, public roads, trails or other public areas. All ground-mounted systems require a development permit. (4) Upon abandonment or termination of any alternative or renewable energy system’s use, the entire facility and all components associated with the system, including towers or support structures, shall be removed and the site restored to its pre-construction condition. (5) Upon abandonment or termination of any geothermal energy system, closure of all facilities and wells; removal of all above-ground components and gravel (if not maintained for other uses); recontouring the surface; and revegetation are required. (6) All plumbing, reservoirs, pumps and other equipment associated with solar or geo-thermal heating or cooling systems shall require plumbing, electrical and building permits as required and must meet all applicable provincial plumbing, electrical and building code and any other municipal requirements. (7) Alternative & Renewable Energy Systems can be applied to grid-connected or stand-alone configurations in agricultural, residential, commercial, and industrial applications. (8) Only private use alternative and renewable energy systems are permitted in residential areas. (9) Any necessary Safety Codes permits must be obtained. Page 61 of 213 Solar Energy Systems (1) Applications for a private use solar energy system with ground-mounted arrays may be considered in any district except the Manufactured Home District (MHD). (2) Solar energy systems with ground-mounted arrays and associated equipment will require a development permit and will need to meet setbacks for the district. (3) Solar arrays may be installed on the roof of any building or may be ground mounted in a rear or side yard. Private use roof installed solar arrays will not require a development permit. (4) Approval from the Alberta Utilities Commission (AUC) and any other provincial or federal agency or utility company is required prior to the operation of any grid-connected solar energy system as required. (5) Before granting a development permit where the use is discretionary, the development authority shall notify, in writing, property owners within a one (1) mile distance of the proposed site and give adjacent property owners twenty-one (21) days to provide written comments to the Development Officer with respect to the proposed facility. The development authority will consider the comments received from the property owners that are within our authority to consider prior to making a decision on the development permit application. (6) The Development Authority may require the applicant to provide a Basic Environmental Review prepared by a qualified professional. (7) If the solar energy system with a ground-mounted array is decommissioned, the applicant is required to return the project location to the same or better land capability it had before the project started. For example, topsoil, altered drainage systems, or compacted soil resulting from construction, operation, or decommissioning of the site should be mitigated. A decommissioning and or mitigation plan may be required. (8) If a solar array is being mounted on a tower/pole, the applicant will have to adhere to the height requirements of the applicable district as stated in the Bylaw. (9) There shall be no aboveground portion of an alternative energy structure located in the front yard. A solar array may be ground mounted in a side yard, provided the structure complies with the minimum side yard setback requirements of the District. (10) A solar array that is mounted on a wall may project a maximum of: (a) 1.5 m (5 ft.) from the surface of that wall, when the wall is facing a rear lot line; and (b) in all other cases, 0.6 m (2 ft.) from the surface of that wall. (11) If a roof mounted solar array requires raising of the top of the array for alignment, the top of the array shall not project above the highest roofline by more than 0.3 meters (1 ft.). The solar array must not extend beyond the outermost edge of the roof. (12) Safety code permits are required. (13) Solar collectors must be located so that glare is not directed at adjacent sites and does not affect traffic safety. Page 62 of 213 Wind Energy Conversion Systems For the purpose of this section, the following definitions apply: "Blade" means an element of a WECS rotor that forms an aerodynamic surface to extract energy from the wind. "Blade Clearance" means the minimum distance from grade to the bottom of the rotor’s arc. "Grade for WECS" means the elevation of the finished ground surface at the completion of the building or structure, excluding minor variances. "Horizontal Axis Rotor" means a WECS where the rotor is mounted on an axis parallel to the earth’s surface. "Rotor’s Arc" means the total path traveled by a WECS’ blade. "Total Tower Height" means the height of the tower from grade to the furthest vertical extension of the rotor. "Tower" means the structure that supports the rotor or other energy collection device of the WECS above the ground. "Vertical Axis Rotor" means a WECS where the rotor is mounted on an axis perpendicular to the earth’s surface. "Wind Energy Conversion System" (WECS) means an aggregation of parts, including the base, supporting structure, tower, generator, rotor, blades, etc., in such configuration as necessary to convert wind energy into mechanical or electrical energy. (1) The intent of the following procedures and standards is to provide for the development of wind energy conversion systems (WECS) in a manner that minimizes impacts on both the environment and resident/landowners within the County. (2) Development Standards for a Wind Energy Conversion System. (a) Minimum setbacks: i. A WECS shall be located so that the outside of the Rotor’s Arc is a minimum of 7.6 m (25 ft.) from the vertical projection of the parcel boundary; ii. A WECS shall be located a distance of at least 0.8 km (0.5 mile) from a dwelling not belonging to the owner of the land on which the WECS is located. This includes an undeveloped parcel that has been subdivided for residential purposes; 1. The current owner of a dwelling or subdivided residential property not belonging to the owner of the land on which a proposed WECS is located may waive the 0.8 km (0.5 mile) required setback by providing notice in writing to the Development Authority. iii. All other uses: as per the Development Authority; and iv. Road allowances: as per the respective district requirements. (b) Minimum blade clearance is 7.6 m (25 ft.); Page 63 of 213 (c) Tower access shall be protected by means acceptable to the Development Authority and may include such things as a locked fence and anti-climbing devices; (d) Subject to the requirements of any other federal or provincial regulation the WECS shall have a non-reflective, matte finish in a color satisfactory to Development Authority; (e) All power lines on the WECS site shall be underground unless otherwise approved by the Development Authority; and (f) A road use agreement will be required during the construction phase. (3) Approval Process for a Wind Energy Conversion System. (a) All development permit applications for a WECS shall be accompanied by: i. A scaled site plan showing existing features and development, the location of the proposed WECS, related facilities, and access roads; ii. A visual representation of the proposed WECS including scaled elevations and digital representations; iii. An Impact Assessment (IA), shall be required by the Development Authority to address things such as visual impacts, noise, and nuisance; iv. A Decommissioning Plan outlining how the WECS site will be reclaimed after it discontinues producing power; and v. Any other information that the Development Authority determines is pertinent to the decision making process. (b) Prior to making a decision on a development permit application, the Development Authority may require the applicant to provide an opportunity for the general public to view and comment on the proposal. At the discretion of Development Authority, the consultation may consist of a public meeting and/or mail-outs to residents / landowners. The Development Authority will determine all details concerning notification, advertising, and the format for gathering public input; and (c) In addition to public consultation, the Development Authority may refer the application to any agency or stakeholder it determines may be affected by the proposal. (4) A private wind energy conversion system may be considered as a discretionary use in any Land Use District. They will be subject to height restrictions of the district; they cannot exceed one and half times the height restrictions. Page 64 of 213 Page 65 of 213 Page 66 of 213 Page 67 of 213 Page 68 of 213 Page 69 of 213 REQUEST FOR DECISION Page 1 of 3 Version: 2022-02 Subject: RCMP Quarterly Report and County Enforcement Report Meeting Date: Tuesday, September 26, 2023 Prepared By: Debra Grosfield, CLGM, Protective Services Manager Presented By: Debra Grosfield, CLGM, Protective Services Manager RECOMMENDED MOTION: That Council accepts the RCMP Quarterly Report and Kneehill County Enforcement Report as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☒ ☐ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: Kneehill County has 5 RCMP detachments serving our area; Three Hills, Innisfail, Drumheller, Beiseker, and Olds. Four detachments provide Quarterly Reports that they have based on Council’s priorities for our community. Innisfail provides reporting; however, it is not applicable to Kneehill County as theirs is a very small area. Community Priorities for RCMP set by Council in February 2023: - Rural Crime Prevention - Community safety through programs including mental health. - Presence in rural communities - Road Safety - Partnering with Kneehill CPO’s in enforcement and Page 70 of 213 REQUEST FOR DECISION Page 2 of 3 Version: 2022-02 DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: RCMP Reporting April to June 2023: As part of their accountability to our community, RCMP are providing Council’s with reporting on statistics, community engagement, and community priorities, as attached. Kneehill County Enforcement Statistics for May 16 to August 15, 2023: Within Kneehill County and Hamlets: 34 Citations: 22 Warnings, 4 Traffic Tickets, 8 Bylaw Tickets, 1 Court Appearance 155/100 zone 12 Animal Control 11 General bylaw files 3 Unsightly files 2 assist Fire/RCMP 10 School and community program visits, including Library, Seniors Outreach, Acme Color Run, Fire Safety talks, Track and Field events, and Bike Rodeos Rural Patrols – 505 Patrols totaling 321 hours. Targeted Patrols – 11 Patrols totaling 7 hours. Two speed signs put into operation by mid-August in various locations. These help us with our patrol schedules and slows down the traffic. We purposely do not show speeds over the posted limit as we don’t want drivers to try for “high speed” numbers. Within Contracted Municipalities (we charge for hours): 2 Citations under Traffic Safety Act 25 Animal Control 22 General bylaw files 24 Unsightly files Urban contracted Patrols – 98 Patrols totaling 42 hours. FINANCIAL & STAFFING IMPLICATIONS: We include the Provincial Policing Requisition in the Operating Budget. Kneehill County has Enforcement Services Contracts with Three Hills that includes patrol hours, and contracts with Acme, Carbon, Linden, and Trochu that are an on-call basis. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: For Drumheller, Olds, Three Hills, and Beiseker Detachments each: Provincial Policing Report Quarterly Statistical reporting Community Letter (included only 1, they were all the same) Page 71 of 213 REQUEST FOR DECISION Page 3 of 3 Version: 2022-02 COUNCIL OPTIONS: 1. Approve the recommendation as presented. 2. Amend the recommendation as presented. 3. Administration to come back with other more information. FOLLOW-UP ACTIONS: APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Kevin Gannon, Director of Community Services Approved- ☒ Page 72 of 213 CATEGORY Trend 2019 2020 2021 2022 2023 % Change 2019 ‐ 2023 % Change 2022 ‐ 2023 Avg File +/‐ per Year Offences Related to Death 00042N/A‐50% 0.8 Robbery 00000N/A N/A 0.0 Sexual Assaults 53813‐40% 200%‐0.6 Other Sexual Offences 60631‐83%‐67%‐0.7 Assault 1813193333 83% 0% 5.0 Kidnapping/Hostage/Abduction 01071N/A‐86% 0.8 Extortion 00043N/A‐25% 1.0 Criminal Harassment 4 12 6 12 14 250% 17% 2.0 Uttering Threats 6 5 5 10 24 300% 140% 4.1 TOTAL PERSONS 39 34 44 74 81 108% 9% 12.4 Break & Enter 2224253828 27%‐26% 2.6 Theft of Motor Vehicle 20101214 8 ‐60%‐43%‐2.0 Theft Over $5,000 65492‐67%‐78%‐0.4 Theft Under $5,000 37 22 30 40 44 19% 10% 3.2 Possn Stn Goods 12141520 6 ‐50%‐70%‐0.6 Fraud 17 7 111115 ‐12% 36% 0.0 Arson 2210350%N/A 0.0 Mischief ‐ Damage To Property 0 29224627 N/A ‐41% 7.1 Mischief ‐ Other 4310 9 1217 ‐60% 42%‐5.0 TOTAL PROPERTY 159 123 129 190 150 ‐6%‐21% 4.9 Offensive Weapons 36698167%‐11% 1.3 Disturbing the peace 912434‐56% 33%‐1.9 Fail to Comply & Breaches 15 11 15 37 15 0%‐59% 2.6 OTHER CRIMINAL CODE 3 8 15 18 20 567% 11% 4.4 TOTAL OTHER CRIMINAL CODE 30 37 40 67 47 57%‐30% 6.4 TOTAL CRIMINAL CODE 228 194 213 331 278 22%‐16% 23.7 Three Hills Provincial Detachment Crime Statistics (Actual) July 4, 2023 Q1: 2019 ‐ 2023 All categories contain "Attempted" and/or "Completed" Page 73 of 213 CATEGORY Trend 2019 2020 2021 2022 2023 % Change 2019 ‐ 2023 % Change 2022 ‐ 2023 Avg File +/‐ per Year Drug Enforcement ‐ Production 00100N/A N/A 0.0 Drug Enforcement ‐ Possession 04226N/A200% 1.0 Drug Enforcement ‐ Trafficking 01854N/A‐20% 1.2 Drug Enforcement ‐ Other 00000N/A N/A 0.0 Total Drugs 0 511710N/A 43% 2.2 Cannabis Enforcement 23011‐50% 0%‐0.4 Federal ‐ General 11202100% N/A 0.1 TOTAL FEDERAL 3 9 13 8 13 333% 63% 1.9 Liquor Act 25669350% 50% 1.5 Cannabis Act 01200N/A N/A ‐0.1 Mental Health Act 10 22 14 41 52 420% 27% 10.3 Other Provincial Stats 20 35 45 63 73 265% 16% 13.4 Total Provincial Stats 32 63 67 110 134 319% 22% 25.1 Municipal By‐laws Traffic 10132100%‐33% 0.5 Municipal By‐laws 857238375% 1800% 5.7 Total Municipal 958540344% 700% 6.2 Fatals 10100‐100% N/A ‐0.2 Injury MVC 43343‐25%‐25%‐0.1 Property Damage MVC (Reportable) 28 16 22 29 22 ‐21%‐24% 0.1 Property Damage MVC (Non Reportable) 2 11 2 3 11 450% 267% 1.0 TOTAL MVC 3530283636 3% 0% 0.8 Roadside Suspension ‐ Alcohol (Prov) N/A N/A N/A N/A 6 N/A N/A N/A Roadside Suspension ‐ Drugs (Prov) N/A N/A N/A N/A 2 N/A N/A N/A Total Provincial Traffic 224 146 211 229 261 17% 14% 15.7 Other Traffic 12143200%‐25% 0.6 Criminal Code Traffic 1110182721 91%‐22% 3.7 Common Police Activities False Alarms 154168 8 ‐47% 0%‐1.0 False/Abandoned 911 Call and 911 Act 84202‐75% N/A ‐1.6 Suspicious Person/Vehicle/Property 18 34 0 6 9 ‐50% 50%‐4.6 Persons Reported Missing 61663‐50%‐50%‐0.1 Search Warrants 13374300%‐43% 1.0 Spousal Abuse ‐ Survey Code (Reported)31 15 18 22 37 19% 68% 1.9 Form 10 (MHA) (Reported)01240N/A‐100% 0.3 Three Hills Provincial Detachment Crime Statistics (Actual) All categories contain "Attempted" and/or "Completed"July 4, 2023 Q1: 2019 ‐ 2023 Page 74 of 213 CATEGORY Trend 2020 2021 2022 2023 % Change 2020 ‐ 2023 % Change 2022 ‐ 2023 Avg File +/‐ per Year Offences Related to Death 0000 N/A N/A 0.0 Robbery 0000 N/A N/A 0.0 Sexual Assaults 1011 0% 0%0.1 Other Sexual Offences 1010‐100%‐100%‐0.2 Assault 1675400%‐29%1.3 Kidnapping/Hostage/Abduction 0000 N/A N/A 0.0 Extortion 0000 N/A N/A 0.0 Criminal Harassment 1022100% 0%0.5 Uttering Threats 5144‐20% 0%0.0 TOTAL PERSONS 9 7 15 12 33%‐20% 1.7 Break & Enter 8455‐38% 0%‐0.8 Theft of Motor Vehicle 4142‐50%‐50%‐0.3 Theft Over $5,000 2131‐50%‐67%‐0.1 Theft Under $5,000 15 9 18 12 ‐20%‐33%0.0 Possn Stn Goods 1101 0% N/A ‐0.1 Fraud 6 10 9 1 ‐83%‐89%‐1.6 Arson 0100 N/A N/A ‐0.1 Mischief ‐ Damage To Property 8 6 11 7 ‐13%‐36%0.2 Mischief ‐ Other 3437133% 133%1.1 TOTAL PROPERTY 47 37 53 36 ‐23%‐32%‐1.7 Offensive Weapons 0000 N/A N/A 0.0 Disturbing the peace 0115 N/A 400%1.5 Fail to Comply & Breaches 0112 N/A 100%0.6 OTHER CRIMINAL CODE 3211‐67% 0%‐0.7 TOTAL OTHER CRIMINAL CODE 3438167% 167% 1.4 TOTAL CRIMINAL CODE 59 48 71 56 ‐5%‐21% 1.4 All categories contain "Attempted" and/or "Completed"July 10, 2023 Kneehill County ‐ Beiseker Detachment Crime Statistics (Actual) January to June: 2020 ‐ 2023 Page 75 of 213 CATEGORY Trend 2020 2021 2022 2023 % Change 2020 ‐ 2023 % Change 2022 ‐ 2023 Avg File +/‐ per Year Drug Enforcement ‐ Production 0000 N/A N/A 0.0 Drug Enforcement ‐ Possession 1000‐100% N/A ‐0.3 Drug Enforcement ‐ Trafficking 0002 N/A N/A 0.6 Drug Enforcement ‐ Other 0000 N/A N/A 0.0 Total Drugs 1002100% N/A 0.3 Cannabis Enforcement 0100 N/A N/A ‐0.1 Federal ‐ General 0200 N/A N/A ‐0.2 TOTAL FEDERAL 1302100% N/A 0.0 Liquor Act N/A N/A 0 0 N/A N/A ‐0.2 Cannabis Act N/A N/A 0 0 N/A N/A ‐0.2 Mental Health Act N/A N/A 7 14 N/A 100%3.6 Other Provincial Stats N/A N/A 15 10 N/A ‐33%3.5 Total Provincial Stats N/A N/A 22 24 N/A 9% 6.7 Municipal By‐laws Traffic N/A N/A 0 1 N/A N/A 0.3 Municipal By‐laws N/A N/A 2 2 N/A 0%0.6 Total Municipal N/A N/A 2 3 N/A 50% 0.9 Fatals 0001 N/A N/A 0.3 Injury MVC 2522 0% 0%‐0.3 Property Damage MVC (Reportable) N/A N/A 16 12 N/A ‐25%3.2 Property Damage MVC (Non Reportable) N/A N/A 2 2 N/A 0%0.7 TOTAL MVC N/A N/A 20 17 N/A ‐15% 3.9 Roadside Suspension ‐ Alcohol (Prov) N/A N/A 2 0 N/A ‐100%0.2 Roadside Suspension ‐ Drugs (Prov) N/A N/A 0 0 N/A N/A 0.0 Total Provincial Traffic N/A N/A 69 35 N/A ‐49% 0.8 Other Traffic N/A N/A 0 0 N/A N/A ‐0.4 Criminal Code Traffic 4010‐100%‐100%‐1.1 Common Police Activities False Alarms N/A N/A 10 11 N/A 10% 3.0 False/Abandoned 911 Call and 911 Act N/A N/A 2 2 N/A 0% 0.6 Suspicious Person/Vehicle/Property N/A N/A 21 13 N/A ‐38% 4.4 Persons Reported Missing N/A N/A 0 0 N/A N/A ‐0.1 Search Warrants N/A N/A 0 0 N/A N/A 0.0 Spousal Abuse ‐ Survey Code (Reported)N/A N/A 16 4 N/A ‐75%‐12.0 Form 10 (MHA) (Reported)N/A N/A 0 1 N/A N/A 1.0 All categories contain "Attempted" and/or "Completed"July 10, 2023 Kneehill County ‐ Beiseker Detachment Crime Statistics (Actual) January to June: 2020 ‐ 2023 Page 76 of 213 Page 77 of 213 Page 78 of 213 Page 79 of 213 Page 80 of 213 Page 81 of 213 Page 82 of 213 Page 83 of 213 Page 84 of 213 Page 85 of 213 Page 86 of 213 Page 87 of 213 Page 88 of 213 Page 89 of 213 Page 90 of 213 Page 91 of 213 Page 92 of 213 Page 93 of 213 Page 94 of 213 CATEGORY Trend 2019 2020 2021 2022 2023 % Change 2019 ‐ 2023 % Change 2022 ‐ 2023 Avg File +/‐ per Year Offences Related to Death 00000N/A N/A 0.0 Robbery 01000N/A N/A ‐0.1 Sexual Assaults 00210N/A‐100% 0.1 Other Sexual Offences 00000N/A N/A 0.0 Assault 11516134 ‐64%‐69%‐0.6 Kidnapping/Hostage/Abduction 00000N/A N/A 0.0 Extortion 00010N/A‐100% 0.1 Criminal Harassment 14154300%‐20% 0.7 Uttering Threats 37211‐67% 0%‐1.0 TOTAL PERSONS 15172121 9 ‐40%‐57%‐0.8 Break & Enter 107 9101 ‐90%‐90%‐1.5 Theft of Motor Vehicle 115495‐55%‐44%‐0.8 Theft Over $5,000 31121‐67%‐50%‐0.3 Theft Under $5,000 25 12 9 15 6 ‐76%‐60%‐3.5 Possn Stn Goods 74420‐100%‐100%‐1.6 Fraud 76235‐29% 67%‐0.7 Arson 00001N/A N/A 0.2 Mischief ‐ Damage To Property 0 8 12 11 9 N/A ‐18% 2.1 Mischief ‐ Other 257154‐84%‐20%‐4.4 TOTAL PROPERTY 88 50 42 57 32 ‐64%‐44%‐10.5 Offensive Weapons 10110‐100%‐100%‐0.1 Disturbing the peace 42103‐25% N/A ‐0.4 Fail to Comply & Breaches 50223‐40% 50%‐0.2 OTHER CRIMINAL CODE 17223200% 50%‐0.1 TOTAL OTHER CRIMINAL CODE 119659‐18% 80%‐0.8 TOTAL CRIMINAL CODE 114 76 69 83 50 ‐56%‐40%‐12.1 Olds Provincial Detachment Crime Statistics (Actual) July 4, 2023 Q1: 2019 ‐ 2023 All categories contain "Attempted" and/or "Completed" Page 95 of 213 CATEGORY Trend 2019 2020 2021 2022 2023 % Change 2019 ‐ 2023 % Change 2022 ‐ 2023 Avg File +/‐ per Year Drug Enforcement ‐ Production 00000N/A N/A 0.0 Drug Enforcement ‐ Possession 03100N/A N/A ‐0.3 Drug Enforcement ‐ Trafficking 00020N/A‐100% 0.2 Drug Enforcement ‐ Other 00100N/A N/A 0.0 Total Drugs 03220N/A‐100%‐0.1 Cannabis Enforcement 01210N/A‐100% 0.0 Federal ‐ General 00121N/A‐50% 0.4 TOTAL FEDERAL 04551N/A‐80% 0.3 Liquor Act 45500‐100% N/A ‐1.3 Cannabis Act 56310‐100%‐100%‐1.5 Mental Health Act 15 14 9 13 16 7% 23% 0.1 Other Provincial Stats 1612291915 ‐6%‐21% 0.5 Total Provincial Stats 4037463331 ‐23%‐6%‐2.2 Municipal By‐laws Traffic 00110N/A‐100% 0.1 Municipal By‐laws 4495525% 0% 0.3 Total Municipal 4 4 10 6 5 25%‐17% 0.4 Fatals 00000N/A N/A 0.0 Injury MVC 96537‐22% 133%‐0.7 Property Damage MVC (Reportable) 56 29 44 62 40 ‐29%‐35% 0.1 Property Damage MVC (Non Reportable) 2 7 4 10 4 100%‐60% 0.7 TOTAL MVC 6742537551 ‐24%‐32% 0.1 Roadside Suspension ‐ Alcohol (Prov) N/A N/A N/A N/A 0 N/A N/A N/A Roadside Suspension ‐ Drugs (Prov) N/A N/A N/A N/A 0 N/A N/A N/A Total Provincial Traffic 1,222 775 839 381 318 ‐74%‐17%‐220.2 Other Traffic 83200‐100% N/A ‐1.9 Criminal Code Traffic 111812 8 7 ‐36%‐13%‐1.8 Common Police Activities False Alarms 102232‐80%‐33%‐1.5 False/Abandoned 911 Call and 911 Act 89686‐25%‐25%‐0.5 Suspicious Person/Vehicle/Property 33 40 30 21 17 ‐48%‐19%‐5.1 Persons Reported Missing 30121‐67%‐50%‐0.2 Search Warrants 00100N/AN/A 0.0 Spousal Abuse ‐ Survey Code (Reported)117109 3 ‐73%‐67%‐1.4 Form 10 (MHA) (Reported)00022N/A 0% 0.6 Olds Provincial Detachment Crime Statistics (Actual) All categories contain "Attempted" and/or "Completed"July 4, 2023 Q1: 2019 ‐ 2023 Page 96 of 213 Page 97 of 213 Page 98 of 213 Page 99 of 213 Page 100 of 213 Page 101 of 213 Page 102 of 213 Page 103 of 213 Page 104 of 213 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: 2023 Post-Election Alberta Tourism Advocacy Summit Meeting Date: Tuesday, September 26, 2023 Prepared By: Mike Haugen, CAO Presented By: Jenna Kester, Community Services Assistant RECOMMENDED MOTION: That Council approve the attendance of all members of Council at the 2023 Post -Election Alberta Tourism Advocacy Summit in Calgary on Monday September 25th, 2023. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☒ ☐ ☐ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- NA Council Bylaw/Policy (cite)- Policy 3-1 Section 8 – It is the responsibility of the Councillor to ensure a motion of Council for the Councillor’s attendance is made prior to the Councilor claiming it on their monthly expense report. BACKGROUND/PROPOSAL: The Alberta Tourism Advocacy Summit is the industry’s premier event to learn about current government priorities, to gain political insights from industry and media observers, and for you to share your industry points-of-view with elected and non-elected representatives. Key thematic elements of this one-day event include: Navigating opportunities for Alberta's visitor economy under new government mandate letters; stimulating growth and investment in tourism through Alberta's tourism development zones; exploring the disruptive and additive powers of AI in the tourism and travel sector; and, much more. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Attendance at this event was endorsed by the Committee of the Whole. As the event has already occurred, this approval is retroactive and being done to ensure compliance with Policy 3-1. FINANCIAL & STAFFING IMPLICATIONS: The cost to attend the conference is $649.00 + GST per attendee. Per diems and mileage are already included in the council Budget. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: Page 105 of 213 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 ATTACHMENTS: Advocacy Summitt Agenda COUNCIL OPTIONS: 1. Council may make a motion to approve attendance as per discussion at the last Committee of the Whole Meeting. FOLLOW-UP ACTIONS: NA APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 106 of 213 Post-Election Tourism Advocacy Summit Monday, September 25, 2023 Calgary TELUS Convention Centre POST-ELECTION TOURISM ADVOCACY SUMMIT MONDAY,SEPTEMBER 25TH 2023 Calgary TELUS Convention Center Registration Opens (breakfast buffet) 07:00 - 08:00 Welcome & Indigenous Blessing 08:00 - 08:15 • • Tom McCaffery, Executive Director, Emissions Reduction Alberta Adrian Warchola, Director, Air Service Development Edmonton International Airport •Geoffrey Tauvette, Executive Director, Canadian Council for Sustainable Aviation Fuels (C-SAF) •Myrka Manzo, Director, Environment Compliance, Air Canada •Dr. David Bressler, University of Alberta (Moderator) Strategic Policy Plenary: Positioning Alberta as a Centre for Sustainable Aviation Fuel Development & Global Leader in the Advancement of a Low Carbon Travel Value Proposition 08:15 - 09:30 •Duane Bratt, Professor & Political Commentator,Mount Royal •Michael Solberg, Partner, New West Public Affairs •Janet Brown, Janet Brown Research •Rob Breakenridge, Radio Host, 770 CHQR & 630 CHED(Moderator) Navigating Opportunities for Alberta’s Visitor Economy Under the New Government & Mandates 09:30 - 10:30 Networking Break 10:30 - 11:00 Role & Focus of Alberta’s New Ministry of Tourism & Sport •Hon. Joseph Schow Minister of Tourism and Sport 11:00 - 11:15 The Path to $20B: Stimulating Growth & Investment of Alberta’s Visitor Economy through Alberta’s Ten Tourism Development Zones •Jon Mamela, SVP & Chief Commercial Officer, Travel Alberta 11:15 - 12:00 Luncheon Keynote Address: Exploring the Disruptive and Additive Powers of AI in the Tourism and Travel Sector •Danny Godbout, Principal Data Scientist, Expedia Group,Generative AI 12:00 - 13:30 •Shane Schreiber, ADM, Parks, Ministry of Forestry & Parks •Aaron Sutherland, VP, Pacific and Western, Insurance Bureau of Canada •Bill Given, Chief Administrative Officer, Municipality of Jasper •Dave Riley, SVP & Chief Operating Officer, Banff Sunshine Village •Gisele Danis, Partner, Honeycomb Solutions (Moderator) Future Wildfire and Pandemic Preparedness: Constructing a Coordinated Emergency Management Response for the Tourism Industry to Ensure its Future Resiliency 14:00 - 15:00 Rapid Fire: Innovators, Disruptors and DEI Champions Panel: •Karen Anderson, Founder, Alberta Food Tours (invited) •Erin Shilliday, Co-founder, Pedesting •Brenda Holder, Mahikan Trails, Chair Indigenous TourismAlberta, Vice-Chair Indigenous Tourism Association of CanadaAlberta •Alisha Reynolds, VP, Sandman Hotels & TIAA Chair 15:00 - 16:00 Networking Break 13:30 - 14:00 Closing Culinary Reception 16:00 - 18:00 Page 107 of 213 REQUEST FOR DECISION Page 1 of 4 Version: 2022-02 Subject: Annual Tax Cancellations Meeting Date: Tuesday, September 26, 2023 Prepared By: Rajeana Nyman, Property Tax Officer Presented By: Rajeana Nyman, Property Tax Officer RECOMMENDED MOTION: That Council approve the cancellation of 2023 taxes for Gas Co-ops as per Policy 16-15; and the cancellation of the portion of the Grants in Place of Taxes Program not paid by the Province for Roll # 30211533000. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☒ ☒ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite) WHEREAS pursuant to Section 347(1) of the Municipal Government Act” That if council considers it equitable to do so, it may, generally or with respect to a particular taxable property or business, do one or more of the following: a) Cancel or reduce tax arrears b) Cancel or refund all or part of a tax c) Defer the collection of a tax Council Bylaw/Policy (cite) Policy 16-15 Tax Cancellations (see Attachment A) BACKGROUND/PROPOSAL: Gas Co-Ops In June 2016, Council approved Policy #16-15 that gave the direction to cancel taxes to the Gas Co-ops operating within the borders of Kneehill County. The tax amounts for the Gas Co -Op are brought forward to Council annually, for cancellation. Grants in Place of Taxes Properties belonging to the Government of Alberta are exempt from municipal taxati on. To account for this, municipalities are paid a Grant in Place of Taxes (GIPOT) on eligible properties within their boundaries. This is a discretionary grant program and not a tax payment. The County has one (1) property that this applies to – Roll # 30211533000. In October 2019 the province reduced funding for the Grants in Place of Taxes Program and directed municipalities to issue their normal tax bill for such properties, and municipalities would receive Page 108 of 213 REQUEST FOR DECISION Page 2 of 4 Version: 2022-02 reimbursement for 50% of the eligible amount. https://www.alberta.ca/grants-in-place-of-taxes-program. Following this provincial change, the remaining tax bill has been brought forward to council for cancellation annually. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: If Council’s intent is to make the Gas Co-op tax cancellation an ongoing practice, Administration can work to establish a bylaw which would see the processing of the annual tax cancellation without requiring the annual approval of Council. FINANCIAL & STAFFING IMPLICATIONS: RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Attachment A: Policy 16-15 - Tax Cancellations The total financial impact of the recommended cancellation is $3,797.97. Details relating to the breakdown are noted below. Gas Co-Op Cancellations (Policy 16-15) Roll # Total 31250241500 $260.22 31221141600 $142.04 31220841600 $134.63 30253510100 $239.17 30241931300 $191.48 30212040900 $171.35 29230920610 $717.86 29222241500 $619.21 35240620400 $268.01 34241720510 $145.54 33232920400 $327.71 32272431200 $221.59 Total $3,438.81 Grants In Place of Taxes Cancellation Roll # Total 30211533000 $718.32 50% $359.16 Page 109 of 213 REQUEST FOR DECISION Page 3 of 4 Version: 2022-02 COUNCIL OPTIONS: 1. Approve the cancellation of taxes per Policy 16-15. 2. Approve the cancellation of taxes per Provincial Directive 3. Approve the cancellation of taxes per Policy 16-15 and the Provincial Directive. 4. Accept for Information. FOLLOW-UP ACTIONS: If approved, Administration will take the necessary steps to cancel the tax amounts for the Gas Co -Ops and for Roll # 30211533000. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Kinza Barney, Director of Corporate Services Approved- ☒ Page 110 of 213 REQUEST FOR DECISION Page 4 of 4 Version: 2022-02 Attachment A Page 111 of 213 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Residential Tax Arrears Payment Plan Meeting Date: Tuesday, September 26, 2023 Prepared By: Rajeana Nyman, Property Tax Officer Presented By: Rajeana Nyman, Property Tax Officer RECOMMENDED MOTION: That Council provide third and final reading to Bylaw #1891 to authorize the establishment of a Tax Arrears Payment Plan. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☒ ☒ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite) As per Section 340 of the Municipal Government Act “A Council may by bylaw permit taxes to be paid by installments, at the option of the taxpayer”. As per Section 346 of the Municipal Government Act “A penalty imposed under section 344 or 345 is part of the tax in respect of which it is imposed.” As per Section 347(1) of the Municipal Government Act “If a council considers it equitable to do so, it may generally or with respect to a particular taxable property or business or a class of taxable property or business, do one or more of the following, with or without conditions: (a) cancel or reduce tax arrears; (b) cancel or refund all or part of a tax; (c) defer the collection of a tax.’’ Council Bylaw/Policy (cite) Bylaw 1680, being the Tax Penalty Bylaw, outlines the penalties applied to taxes in arrears and the associated timelines. Bylaw 1722, being the Tax Installment Paym ent Plan Bylaw (TIPPS), outlines parameters for a pre- authorized tax payment plan for rate payers. Page 112 of 213 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 BACKGROUND/PROPOSAL: On September 12, 2023 Council approved first and second reading of the proposed bylaw. The proposed bylaw that is before Council today has been amended to reflect the focus on residential rate payers. The attached Bylaw outlines the proposed parameters for a residential tax arrears payment plan which will serve to support residential rate payers who have property tax amounts that remain unpaid in the current year or are in tax arrears. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: NA FINANCIAL & STAFFING IMPLICATIONS: There are no additional relevant financial or staffing implications, beyond those reflected in Administration’s original report, dated September 12th, 2023. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Bylaw No. 1891 - KNEEHILL COUNTY BYLAW FOR THE TAXES IN ARREARS PAYMENT PLAN COUNCIL OPTIONS: 1. Council give third reading to Bylaw # 1891 to authorize the establishment of a Tax Arrears Payment Plan. 2. Direct Administration to bring back additional information. FOLLOW-UP ACTIONS: If Bylaw 1891 is approved, Administration will take the following actions: Tax Arrears Payment Plan application form will be finalized. Rate Payers eligible for the plan will be notified. Updates to Kneehill County’s website. Social Media update. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Kinza Barney, Director of Corporate Services Approved- ☒ Page 113 of 213 BYLAW NO 1891 KNEEHILL COUNTY BYLAW FOR THE TAXES IN ARREARS PAYMENT PLAN A BYLAW OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, FOR THE PAYMENT OF RESIDENTIAL TAX AMOUNTS IN ARREARS WHEREAS, Council considers it advisable to authorize the establishment of a Residential Tax Arrears Payment Plan; As per Section 340 of the Municipal Government Act “A Council may by bylaw permit taxes to be paid by installments, at the option of the taxpayer”. As per Section 346 of the Municipal Government Act “A penalty imposed under section 344 or 345 is part of the tax in respect of which it is imposed.” As per Section 347(1) of the Municipal Government Act “If a council considers it equitable to do so, it may generally or with respect to a particular taxable property or business or a class of taxable property or business, do one or more of the following, with or without conditions: (a) cancel or reduce tax arrears; (b) cancel or refund all or part of a tax; (c) defer the collection of a tax.’’ NOW THEREFORE, the Council of Kneehill County, duly assembled, enacts as follows: INTRODUCTION 1. TITLE This Bylaw shall be known as the Residential Tax Arrears Payment Plan Bylaw. 2. TAX ARREARS PAYMENT PLAN The Municipality is authorized to establish a payment plan for outstanding residential taxes including taxes in arrears. 3. DEFINITIONS In this bylaw the following words and phrases mean: “Council” means the Elected Council of the Municipality of Kneehill County. Page 114 of 213 Bylaw No. 1891, Tax Arrears Payment Plan Bylaw Page 2 of 4 “Act” means Municipal Government Act. “Municipality” means the Municipality of Kneehill County. “Current Taxes” means taxes imposed in the current year. “Taxes in Arrears” means taxes that are outstanding following the year they were issued. “Outstanding Taxes” means tax amounts that haven’t been paid by the municipality’s deadline of the current year. “Tax Arrears Payment Plan” is in reference to an agreement signed between the municipality’s designate and the Ratepayer. “Municipal Property Tax Officer” is a designated employee of the municipality appointed pursuant to the Act. “Ratepayer” is a person who owns land within the boundaries of Kneehill County. “Penalties” means unpaid penalties pursuant to the current Tax Penalty Bylaw in effect. “Default” means the scheduled payment was missed and no rescheduled payment was arranged with the Municipal Tax Officer by the following payment date. 4. APPLICATION 4.1 The Tax Arrears Payment Plan is applicable to residential properties only. 4.2 Residential ratepayers with taxes in arrears may at any time apply to the Municipal Tax Officer designate to pay taxes in arrears by installments. 4.3 An application form, provided by the Municipal Property Tax Officer, is required to be approved to participate in the Tax Arrears Payment Plan and is required to enable the Municipality to collect payment. 4.4 The effective date of the Tax Arrears Payment Plan shall be the date the application is approved by the Municipal Property Tax Officer. Approval is pursuant to the Taxpayer completing all agreements and forms. 4.5 Penalties will subside on accounts enrolled in the Tax Arrears Payment Plan effective the date the application is approved. Penalties posted on account prior to the agreement will remain and still be required to be paid as they are part of the taxes in arrears. Page 115 of 213 Bylaw No. 1891, Tax Arrears Payment Plan Bylaw Page 3 of 4 4.6 Upon payment in full of the funds to be collected via the Tax Arrears Payment Plan the applicant may enroll in the Tax Installment Payment Plan or arrange payment through their mortgage provider. 4.7 The Ratepayer may withdraw from the Tax Arrears Payment Plan at anytime upon written notice to the Municipal Property Tax Officer. Two weeks’ notice is required to cancel preauthorized debits prior to the next scheduled pre- authorized debit. Upon cancellation, all outstanding tax balances shall become due and are subject to penalties. 5. INSTALLMENTS 5.1 Section 340 of the Municipal Government Act provides Council the authority to permit taxes to be paid by installments, at the option of the ratepayer. 5.2 Taxes shall be paid with a monthly installment payable on the dates established under the Tax Arrears Payment Plan by way of pre-authorized debits from the applicant’s bank account or other method(s) as per Policy 16- 17 (Acceptable Methods of Payment). 5.3 The term of a Tax Arrears Payment Plan shall be determined between the Rate Payer and the Municipal Property Tax Officer. This will consider the amount of the payment, frequency of payments, dates taken and shall not exceed a maximum of twenty-four months from the effective date of the agreement. 5.4 As per Section 413 of the Municipal Government Act, a property that is in two years of Arrears will be added to an Arrears list resulting in a Caveat on the property will be registered with Land Titles as of March 31. The property owner will need to pay the $100 registration fee. While on the payment plan administration will take no further action toward a tax sale of the property. 5.5 If scheduled payments that were agreed upon by the terms of the Tax Arrears Payment Plan are deemed to be in default, the Tax Arrears Payment Plan shall be automatically cancelled, and all amounts shall become due and payable as of the cancellation date. 5.6 Defaulted payments may be subject to additional charges as per the current Master Rates Bylaw and Tax Penalty Bylaw. 6. SALE OF LAND 6.1 When an owner sells a property that has a current Tax Arrears Payment Plan all current taxes and taxes in arrears are due effective of the closing date. 6.2 The Ratepayer must notify the Municipal Property Tax Officer or their designate, in writing, of the pending sale to cancel the preauthorized debits. Page 116 of 213 Bylaw No. 1891, Tax Arrears Payment Plan Bylaw Page 4 of 4 7. ADJUSTMENTS 7.1 The Municipal Property Tax Officer may revise the amount of the monthly installments payable under a Tax Arrears Payment Plan; 7.1.1 to reflect changes to the assessed value of the property. 7.1.2 to reflect differences in the estimated and actual taxes during the term of the agreement period. 7.1.3 to account for a lump sum payment made by the Ratepayer. 7.1.4 to account for or reflect other matters the Municipal Property Tax Officer considers reasonable. 7.2 Monthly installment revisions will be communicated to the Ratepayer, in writing, prior to actioning the revision. 8. EFFECTIVE DATE 8.1 This bylaw comes into effect upon third reading of this bylaw. READ a first time on this 12th day of September, 2023. READ a second time on this 12th day of September, 2023. UNANMOUS permission for third reading given in Council on the 26th day of September, 2023. READ a third time and final time on this 26th day of September, 2023. Reeve Jerry Wittstock Date Bylaw Signed Chief Administrative Officer Mike Haugen Page 117 of 213 REQUEST FOR DECISION Page 1 of 4 Version: 2022-02 ubject: Bylaw No. 1890 Tax Penalty Bylaw Meeting Date: Tuesday, September 26, 2023 Prepared By: Rajeana Nyman, Property Tax Officer Presented By: Rajeana Nyman, Property Tax Officer RECOMMENDED MOTION: That Council provide first reading to Bylaw #1890 that being a bylaw for the purpose of establishing a Tax Penalty Bylaw. That Council provide second reading to Bylaw #1890. That Council provide unanimous consent for third and final reading to Bylaw #1890. That Council provide third and final reading to Bylaw #1890. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☒ ☒ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite) WHEREAS pursuant to Section 344(1) of the Municipal Government Act “A council may by bylaw impose penalties in the year in which a tax is imposed if the tax remains unpaid after the date shown on the tax notice. (1) A penalty under this section is imposed at the rate set out in the bylaw. (2) The penalty must not be imposed sooner than 30 days after the tax notice is sent out.” AND WHEREAS pursuant to Section 345(1) of the Municipal Government Act “A council may by bylaw impose penalties in any year following the year in which a tax is imposed if the tax remains unpaid after December 31 of the year in which its imposed. (1) A penalty under this section is imposed at the rate set out in the bylaw (2) The penalty must not be imposed sooner than January 1 of the year following the year which the tax was imposed, or any later date specified in the bylaw.” AND WHEREAS pursuant to Section 346 of the Municipal Government Act “A penalty imposed under section 344 or 345 is part of the tax in respect of which it is imposed.” Page 118 of 213 REQUEST FOR DECISION Page 2 of 4 Version: 2022-02 AND WHEREAS pursuant to Section 347(1) of the Municipal Government Act “If a council considers it equitable to do so, it may generally or with respect to a particular taxable property or business or a class of taxable property or business, do one or more of the following, with or without conditions: (a) cancel or reduce tax arrears; (b) cancel or refund all or part of a tax; (c) defer the collection of a tax.’’ Council Bylaw/Policy (cite) Bylaw 1680, being the Tax penalty Bylaw that will be replaced by Bylaw # 1890 https://kneehillcounty.com/DocumentCenter/View/1591/Bylaw-1680-Tax-Penalty-Bylaw?bidId= Bylaw 1722, being the Tax Installment Payment Plan Bylaw (TIPPS), outlines parameters for a preauthorized tax payment plan for rate payers. https://kneehillcounty.com/DocumentCenter/View/1331/B1722-Tipps?bidId= Bylaw 1884, being the 2023 Property Tax Bylaw, outlines the 2023 years municipal revenue and expenditures. https://kneehillcounty.com/DocumentCenter/View/4691/B1884-2023-Property-Tax-Bylaw?bidId= BACKGROUND/PROPOSAL: As per the Committee of the Whole discussion in June 2023, Council advised Administration to bring forth a proposal to provide a structure for Tax Penalties. The current penalty structure is 2% charged monthly, 24% annually and has been in place since 2005. The attached Bylaw outlines the proposed tax structure changes to take place in the following tax year. If approved by Council, Bylaw # 1890 would replace Bylaw # 1680 on December 31, 2023. Bylaw # 1890 would be in affect January 1st, 2024. Bylaw # 1890 proposes a new penalty structure, this changes the penalty structure from penalties being applied at 2% per month to 3 times per year. The proposed penalty structure provides a static balancing option to allow for better communication with our ratepayers on the balances of their taxes in arrears. Administration provides statements to rate payers 3 times a year. (June, November, and February) Ratepayers with amounts in arrears would be notified every time their balance changes due to the addition of a penalty. November 1 February 1 May 1 Current Year Penalty (Unpaid taxes after municipal deadline) Overdue Taxes and Taxes in Arrears Penalty Penalty on overdue Taxes and Taxes in Arrears (Before Tax Notices of Current Year) Penalty of 2% Penalty of 10% Penalty of 12% Page 119 of 213 REQUEST FOR DECISION Page 3 of 4 Version: 2022-02 DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The proposed penalty structure of 3 times per year allows Administration to provide a balance outstanding to ratepayers that stays current until the next notice gets distributed. Ratepayers w ho have amounts owing in tax arrears would have time to make payment arrangements after receiving their notice before additional penalties are applied. FINANCIAL & STAFFING IMPLICATIONS: Financial Implications Tax penalty revenues are estimated each year during the budget process and are set at $100,000 per calendar year. The annual penalties on tax arrears are 24% and are set currently at 2% charged monthly. The new proposed bylaw would have the annual arrears stay the same at 24% but applied 3 times per year. Staffing Implications A change in application of penalties from monthly to 3 times per year reduces the Administrative effort required to both calculate and apply penalties to outstanding taxes. This change ensures outstanding balances remain static between statement dates and is therefore anticipated to significantly reduce call volumes from ratepayers regarding account balances. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Bylaw 1890 - Bylaw No. 1890 Tax Penalty Bylaw COUNCIL OPTIONS: 1. Give first, second and third reading to Bylaw # 1890 to authorize the establishment of a tax penalty structure. 2. Direct Administration to bring back additional information. FOLLOW-UP ACTIONS: If Bylaw # 1890 is approved, Administration will take the following actions. Changes will be made to the Tax Notice. Notification of changes will be included in the 2024 Tax Notice sent to Ratepayers. The Kneehill County Website will be updated. Social Media Update. Page 120 of 213 REQUEST FOR DECISION Page 4 of 4 Version: 2022-02 APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Kinza Barney, Director of Corporate Services Approved- ☒ Page 121 of 213 BYLAW NO 1890 TAX PENALTY BYLAW A BYLAW OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO ESTABLISH A TAX PENALTY STRUCTURE. WHEREAS, Council considers it advisable to authorize the establishment of a Tax Penalty Structure. AND WHEREAS pursuant to Section 344(1) of the Municipal Government Act “A council may by bylaw impose penalties in the year in which a tax is imposed if the tax remains unpaid after the date shown on the tax notice. (1) A penalty under this section is imposed at the rate set out in the bylaw. (2) The penalty must not be imposed sooner than 30 days after the tax notice is sent out.” AND WHEREAS pursuant to Section 345(1) of the Municipal Government Act “A council may by bylaw impose penalties in any year following the year in which a tax is imposed if the tax remains unpaid after December 31 of the year in which its imposed. (1) A penalty under this section is imposed at the rate set out in the bylaw. (2) The penalty must not be imposed sooner than January 1 of the year following the year in which the tax was imposed or any later date specified in the bylaw.” AND WHEREAS pursuant to Section 346 of the Municipal Government Act “A penalty imposed under section 344 or 345 is part of the tax in respect of which it is imposed.” AND WHEREAS pursuant to Section 347(1) of the Municipal Government Act “If a council considers it equitable to do so, it may generally or with respect to a particular taxable property or business or a class of taxable property or business, do one or more of the following, with or without conditions: (a) cancel or reduce tax arrears; (b) cancel or refund all or part of a tax; (c) defer the collection of a tax.’’ NOW THEREFORE, the Council of Kneehill County, duly assembled, enacts as follows: Page 122 of 213 Bylaw No. 1890, Title of Bylaw Page 2 of 4 INTRODUCTION 1. TITLE 1.1. This Bylaw shall be known as the “Tax Penalty Bylaw”. 2. TAX PENALTY BYLAW 2.1. The Municipality of Kneehill County is authorized to apply penalties to outstanding taxes including taxes in arrears. 3. DEFINITIONS In this bylaw the following words and phrases mean: “Council” means the Elected Council of the Municipality of Kneehill County. “Act” means Municipal Government Act. “Municipality” means the Municipality of Kneehill County. “Current Taxes” means taxes imposed in the current year. “Taxes in Arrears” means taxes that are outstanding following the year they were issued. “Outstanding Taxes” means tax amounts that haven’t been paid by the municipality’s deadline of the current year. “Municipal Property Tax Officer” is a designated employee of the municipality appointed pursuant to the Act. “Ratepayer” is a person who owns land within the boundaries of Kneehill County. “Penalties” means unpaid penalties pursuant to the current Tax Penalty Bylaw in effect. “Year” means calendar year. 4. APPLICATION 4.1. Current taxes levied in any year shall be due and payable in full on or before the 31 st day of October. 4.2. The Municipal Property Tax Officer notifies Ratepayers who have overdue Taxes by a Statement of Account in November, and a Statement of Account in February and via a Property Tax Notice in June. 4.3. A two percent (2%) penalty will be applied to taxes that remain unpaid after the municipal deadline of October 31st. 4.4. A ten percent (10%) penalty will be applied to taxes in arrears in February. Page 123 of 213 Bylaw No. 1890, Title of Bylaw Page 3 of 4 4.5. A twelve percent (12%) penalty will be applied to taxes in arrears in May. 4.6. When the applied date of a penalty falls on a weekend or holiday, the penalty shall be applied on the next business day. 5. TAX EXEMPTIONS 5.1. Penalties shall not be applied to any account with preauthorized payments that are current and not in default, as per Bylaw 1722 “Tax Installment Payment Plan Bylaw”. 5.2. Penalties shall not be applied to those accounts whose application has been approved by the Municipal Property Tax Officer under Bylaw 1981 “ Residential Tax Arrears Payment Plan”. 5.3. Penalties will not be applied to accounts that have a remaining balance of $10 or less. 6. YEARLY PENALTY STRUCTURE November 1 February 1 May 1 Current Year Penalty (Unpaid taxes after municipal deadline) Overdue Taxes and Taxes in Arrears Penalty Penalty on overdue Taxes and Taxes in Arrears (Before Tax Notices of Current Year) Penalty of 2% Penalty of 10% Penalty of 12% 7. EFFECTIVE DATE 7.1. This bylaw comes into effect January 1, 2024 and upon third reading of this bylaw. 8. BYLAW REPEALED 8.1. Bylaw 1680 is hereby repealed. Page 124 of 213 Bylaw No. 1890, Title of Bylaw Page 4 of 4 READ a first time on this 26h day of September 2023. READ a second time on this 26thth day of September 2023. UNANMOUS permission for third reading given in Council on the 26th day of September 2023. READ a third time and final time of this 26th day of September 2023. Reeve Jerry Wittstock Date Bylaw Signed Chief Administrative Officer Mike Haugen Page 125 of 213 BYLAW NUMBER 1680 THIS BEING A BYLAW OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO ESTABLISH THE DUE DATE FOR TAXES AND PROVIDE FOR THE IMPOSITION OF PENALTIES FOR THE NON-PAYMENT OF TAXES. WHEREAS pursuant to Section 344 of the Municipal Government Act, R.S.A. 2000 Chapter M-26 as amended, provides that a Council may by bylaw impose penalties in the year in which a tax is imposed if the tax remains unpaid after the date shown on a tax notice with the penalty imposed at the rate set out in the bylaw and not imposed sooner than 30 days after the tax notice is sent out; AND WHEREAS Section 345 of the Municipal Government Act, R.S.A. 2000 Chapter M-26 as amended, provides that a Council may by bylaw impose penalties in any year following the year in which a tax is imposed if the tax remains unpaid after December 31 of the year in which it is imposed with this penalty rate set out in the bylaw and the penalty not imposed sooner than January 1 of the year following the year in which the tax was imposed or any later date specified in the bylaw; AND WHEREAS the Council of Kneehill County desires to impose penalties on current and tax arrears that remain unpaid after the due date shown on the tax notice; NOW THEREFORE, the Council of Kneehill County, in the Province of Alberta, duly assembled, hereby enacts as follows: This Bylaw is called the "Tax Penalty Bylaw". 2. In this Bylaw: a. "Council' means the Municipal Council of Kneehill County; b. "County' means Kneehill County; c. "Current taxes' means taxes imposed in the current year; d. "Penalty" means a charge imposed on unpaid taxes; e. "Tax Clerk" means the County Tax & Assessment Administrator; f. 'Taxes" means all taxes imposed by the County pursuant to the Municipal Government Act or any other statute of the Province of Alberta, including property taxes, local improvement taxes, the amounts which in the event of non-payment are deemed at law to be taxes or recoverable as or in the same manner as taxes and any penalties on such taxes or amounts; g. `Tax Arrears" means all taxes that were imposed or levied in a previous year or years; h. `Taxpayer" means a person liable to pay taxes; i. "Year' means calendar year. 3. Current taxes levied in any year shall be due and payable in full on or before the 3151 day of October. 4. In the event any current tax has not been paid in full on or before the 311t day of October, there shall be added a penalty on the 11 day of November, in the amount of two percent (2%). This penalty shall form part of the current tax outstanding. 5. In the event any current tax remains unpaid on the 30" day of November, there shall be added a penalty on the 1st day of December in the amount of two percent (2%). This penalty shall form part of the current tax outstanding. Bylaw 1680 Page 1 of 2 Initials: February 2015 0Page 126 of 213 6. All tax arrears outstanding on the 111 day of each month of the year, beginning on January 1st shall have a penalty added in the amount of two percent (2%) for so long as they remain unpaid. 7. The County will not charge penalty on any individual account that has an outstanding balance of 10.00 or less. 8. A penalty imposed pursuant to this bylaw is part of the tax in respect of which it is imposed. 9. If any date specified in this bylaw falls on other than a normal day of business for the County, then the date shall be deemed to be the next normal business day. 10. Nothing in this bylaw shall be construed to extend the time for payment of taxes, or in any way impair or restrict any remedy available to the County for the collection of taxes. 11. Bylaw 1506 is hereby repealed. 12. Bylaw 1680 is passed when it receives third reading. READ a first time in Council on this 24th day of February, 2015. READ a second time in Council on this 24th day of February, 2015. UNANMIOUS permission for third reading given in Council on the 24th day of February, 2015. READ a third time and final time in Council on thi: AI Hoggan A2-ck S . ea t <- Date BylaW Signed Bylaw 1680 Page 2 of 2 Initials: February 2015/Z. Page 127 of 213 REQUEST FOR DECISION Page 1 of 6 Version: 2022-02 Subject: Operating and Project Forecasts Meeting Date: Tuesday, September 26, 2023 Prepared By: Marika von Mirbach, Financial Planning Coordinator Presented By: Marika von Mirbach, Financial Planning Coordinator RECOMMENDED MOTION: That Council approves the 2024-2027 Operating (Appendix A) and 2024-2029 Capital and Project (Appendix F) Forecasts, as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☒ ☒ ☒ ☒ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- MGA section 283.1 requires municipalities to prepare three-year operating and five- year capital forecasts which are adopted by Council annually. BACKGROUND/PROPOSAL: The Municipal Government Act (MGA) requires municipalities to prepare both operating and capital forecasts. These forecasts are not budgets, and do not provide administration with the authority to spend the forecasted funds. However, they are intended to provide Council with a forward-looking view of the upcoming financial challenges and opportunities facing the municipality. This report contains the 2024-2027 Operating Forecast (Appendix A), a Summary of Funding Pressures for each year (Appendices B-E) and the 2024-2029 Capital and Project Forecast (Appendix F). This report represents four years of forecasting for operating expenses, and six years of forecasting for projects in order to fulfill the MGA forecasting requirements for the 2023 and 2024 budget cycles. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The purpose of this report is to provide Council with a forward-looking view of upcoming financial considerations which will be addressed in future budget deliberations. Appendix A - 2024-2027 Operating Forecast represents the anticipated revenues and expenditures associated with providing the same levels of service as have been included in the 2023 Operating Budget. Subsequent Appendices B-E provide details as to the fluctuations in the core operating forecast as compared to the approved 2023 Operating Budget. Page 128 of 213 REQUEST FOR DECISION Page 2 of 6 Version: 2022-02 Appendix F - 2024-2029 Capital and Project Forecast represents anticipated Capital and Operating projects which may be considered by Council in upcoming budget cycles. 2024-2027 Operating Forecast (Financial Plan) There are five appendices which relate to the Three-Year Operating Forecast: Appendix A –provides an overview of the four-year forecast as compared to the approved 2023 Operating Budget. Appendix B –provides details of the forecasted fluctuations in 2024 as compared to the 2023 budget. Appendix C –provides details of the forecasted fluctuations in 2025 as compared to the 2023 budget. Appendix D –provides details of the forecasted fluctuations in 2026 as compared to the 2023 budget. Appendix E –provides details of the forecasted fluctuations in 2027 as compared to the 2023 budget. Based on existing service levels, there are forecasted deficits in each of the next four years. The MGA allows forecasts to present a deficit, but these deficits must be addressed during the budget process, as the MGA requires municipalities to adopt balanced budgets. Council will have several options to guide administration to close the forecasted deficits including tax rate increases, service level adjustments, and new revenue sources in the form of user fees. Appendices B-E highlight the cumulative fluctuations as compared to the 2023 Operating Budget in order to allow this report to focus on the overall budget pressures for the full forecasted period, rather than the fluctuations between individual forecast years. This provides a big picture view of the financial position of the County; while the detailed information below may speak to items in specific years, the overall purpose is to speak to the budget pressures over the full four-year period. Over the next four years there is a cumulative forecasted shortfall of approximately $3.8 million on the operating forecast. If no mitigating measures are undertaken the required tax rate adjustment would be approximately 15.3% over fiscal 2024 to 2027 (4 budget years). Revenues Forecasted changes in revenue categories are as detailed: Category Variance (from 2023 budget to 2027 forecast) Description Licenses and Permits -10.09% The reduction in this revenue line relates to a decrease in planning and development related permitting as experienced in 2023. Operating Grants -21.98% Includes: A forecasted reduction in MSI operating funding, which received a double payment in 2023, and for which future payments (under the new program, Local Government Fiscal Framework) are unknown, so the 2022 funding amount has been forecasted. An increase in Ag. Services grant funding based on new agreements with the province. Page 129 of 213 REQUEST FOR DECISION Page 3 of 6 Version: 2022-02 Other Revenue 40.98% An increase in oilfield water agreement revenues based on 2023 trends has been forecasted. Sale of Goods and Services 9.42% Includes: Increases in bulk water and water distribution system revenues based on 2023 utilization. Increases in dust control revenues based on historical trends. Various small adjustments including map sales, scrap metal sales and campground revenues. Oilfield inspection revenues based on historical trends. Sales to Other Governments 35.86% Relates to agreements with urban municipalities for the provision of enforcement services. Rental Income 1.14% Relates to rental rate increases based on contracts. Penalties and Fines -40.5% Primarily relates to reductions in penalty and fine revenues due to improved collection rates within industrial tax accounts, and new programming related to residential tax accounts in arrears. Property Taxes 0% No adjustments have been forecasted, as property tax revenues are a component of annual budget deliberations. Fluctuations in revenues resulting from assessment shifts are also incorporated into budget discussions. Special Taxes and Frontage -82.25% This decrease relates to the expiration of water frontage agreements relating to original water system implementation. Return on Investments 0% No adjustments have been forecasted; Investment Revenue Return Strategy is a line item on the Project and Capital forecast under New Initiatives. Transfer from Reserves -100% No reserve transfers are forecasted, as reserve transfers are a component of annual budget deliberations. Capital Equipment Plan Sales 0% No adjustments have been forecasted; an offsetting reserve contribution is included under Contributions to Reserves. Expenses Forecasted changes in expenditure categories are as detailed: Category Variance from 2023 budget to 2027 forecast Description Contract and General Services 10.24% Includes: Insurance increases based on 5% annually to reflect anticipated premium increases. Major maintenance is based on cost increases and historical trends for these services. Training and development included to ensure staff maintain existing position requirements and accreditations. Page 130 of 213 REQUEST FOR DECISION Page 4 of 6 Version: 2022-02 Contract and General Services (cont.) Vehicle repairs and maintenance based on trends of cost increases of servicing equipment and vehicles. IT Contracts based on anticipated increases in existing IT contracts. Building maintenance increases related to contracts including alarm maintenance and other contracted maintenance. Increases in anticipated parks maintenance contracts. Advertising and public relations programming including ratepayer newsletter, and weekly advertisements in The Capital. Miscellaneous across multiple functions includes smaller fluctuations related to postage, freight, and waste collection. Planning inspection services based on historical trends. Professional contracts including legal, engineering, and auditing. Materials, Goods, Supplies, and Utilities 27.89% Includes: Fuel based on anticipated increases of 10% annually. Shop equipment and vehicle repair supplies based on 2023 trends. Water for resale which relates to forecasted revenues. Road maintenance supplies based on 2023 trends. Dust control material which relates to forecasted revenues. Utilities based on anticipated 1% increases annually. Weed control chemicals based on 2023 price trends. Small tools and equipment to provide for small tools which do not qualify as tangible capital assets. Safety supplies based on historical trends. General goods and supplies across multiple departments based on 2023 price trends. Salaries, Wages and Benefits 14.76% A flat percentage increase has been applied annually to this item based on the average increase over the past four budget cycles. This represents an anticipation that this item will increase, however detailed analysis of salaries will be presented within each annual budget cycle. Other Expenses 3.39% Increases related to the operation of urban waste management sites. Provision for Allowances 0% No adjustments have been forecasted; Provision for Allowances on Uncollectable Taxes Strategy is a line item on the Project and Capital forecast under New Initiatives. Purchases from Other Governments 2.34% An increase is anticipated related to enforcement contract amendments, and a decrease has been forecasted related to the Aqua 7 requisition. Transfer to Other Governments 3.66% These increases relate to existing contracted agreements with other governments. Page 131 of 213 REQUEST FOR DECISION Page 5 of 6 Version: 2022-02 Transfer to Individuals and Organizations 1.12% These increases relate to policies which have COLA adjustments included within the payment amounts. Transfer to Local Boards and Agencies 0% No adjustments have been forecasted for this line item. Contributions to Reserves 5.59% Increases related to the gravel replacement strategy to ensure funding is available when current gravel inventories are fully utilized. Increases related to Capital Equipment Plan contributions related to 2023 pricing trends. Decreases related to the expiration of water frontage agreements related to original water systems. Non TCA Operating Projects -100% Potential operating projects are detailed under One Time Projects on Appendix F. Gravel (Inventory) Projects 2.14% An anticipation of an increase in the costs to crush annual gravel requirements. 2024-2029 Capital and Project Forecast (Appendix F) This report represents forecasted items that may be considered by Council in future budget cycles. There are five categories of projects represented on this appendix: Replacement of Existing Assets which represents the replacement of assets which have reached the end of their useful life and are required to maintain existing service levels. Maintenance of Existing Assets which represents maintenance of assets which are required to maintain existing service levels but are not, or will not be, performing as required. New Assets represent new assets which do not currently exist within the County’s asset base but will be requested to maintain service levels. One Time Operating Projects represent items which are not capital in nature, but either ensure administration is able to maintain existing service levels and/or facilitate and progress Council’s strategic plan. New Initiatives which represent new programming which, if approved, would be included in the core operating budget in future years. This includes new staffing requests, as well as changes to service levels or financial strategies. There is also a section for Funding Sources as required by the MGA within Appendix F. Only known funding sources are included within this section; no draws from reserves have been included. There is also no placeholder for future LGFF funding, as the funding allocations are unknown at this time. Other Considerations There are a few items that should be noted which are not included within the forecasts in this report. The provincial government is anticipated to review the assessment model in the coming years. There are no placeholders for the potential impact on property tax revenues result ing from potential provincial assessment model changes. Page 132 of 213 REQUEST FOR DECISION Page 6 of 6 Version: 2022-02 Replacement of provincial MSI Capital funding with provincial Local Government Fiscal Framework (LGFF) funding. At this time the funding distributions are unknown for the upcoming LGFF grant funding. Once known, those amounts would be included as a funding source on Appendix F, and may affect Operating Grant revenue on Appendices A-E. FINANCIAL & STAFFING IMPLICATIONS: As noted earlier in this report this information is presented for information only and does not represent any financial commitment to the forecasted projects and is for planning purposes only. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Appendix A: 2024-2027 Operating Forecast Appendix B: 2024 Funding Pressures as compared to 2023 budget Appendix C: 2025 Funding Pressures as compared to 2023 budget Appendix D: 2026 Funding Pressures as compared to 2023 budget Appendix E: 2027 Funding Pressures as compared to 2023 budget Appendix F: 2024-2029 Capital and Project Forecast COUNCIL OPTIONS: 1) Approve the 2024-2027 Operating (Appendix A) and 2024-2029 Capital and Project (Appendix F) Forecasts, as presented. 2) Request Administration provide additional information. FOLLOW-UP ACTIONS: No follow-up action is required. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Kinza Barney, Director of Corporate Services Approved- ☒ Page 133 of 213 2023 Budget 2024 Forecast 2025 Forecast 2026 Forecast 2027 Forecast % Change 2023 Budget to 2027 Forecast Revenues Licenses and Permits (99,100) (89,100) (89,100) (89,100) (89,100) -10.09% Operating Grants (463,302) (361,460) (361,460) (361,460) (361,460) -21.98% Other Revenue (61,000) (86,000) (86,000) (86,000) (86,000) 40.98% Sale of Goods and Services (1,460,350) (1,597,885) (1,597,885) (1,597,885) (1,597,885) 9.42% Sales to Other Governments (131,753) (132,370) (178,000) (178,500) (179,000) 35.86% Rental Income (140,404) (140,700) (141,000) (141,500) (142,000) 1.14% Penalties and Fines (121,000) (71,000) (71,000) (72,000) (72,000) -40.50% Property Taxes (24,474,002) (24,474,002) (24,474,002) (24,474,002) (24,474,002) 0.00% Special Taxes and Frontage (339,749) (293,587) (245,059) (164,644) (60,314) -82.25% Return on Investments (766,784) (766,784) (766,784) (766,784) (766,784) 0.00% Transfer from Reserves (932,000) - - - - -100.00% Capital Equipment Plan Sales (100,000) (100,000) (100,000) (100,000) (100,000) 0.00% Total Revenues (29,089,444) (28,112,888) (28,110,290) (28,031,875) (27,928,545) -3.99% Expenses Contract and General Services 3,042,586 3,279,985 3,305,178 3,347,798 3,354,143 10.24% Materials, Goods, Supplies, and Utilities 3,831,936 4,384,628 4,559,610 4,722,294 4,900,812 27.89% Salaries, Wages and Benefits 10,239,050 10,622,270 10,985,369 11,361,103 11,749,913 14.76% Other Expenses 131,950 133,030 134,134 135,263 136,419 3.39% Provision for Allowances 250,000 250,000 250,000 250,000 250,000 0.00% Purchases from Other Governments 749,498 746,220 767,042 767,042 767,042 2.34% Transfer to Other Governments 650,528 659,357 664,324 669,324 674,324 3.66% Transfer to Individuals and Organizations 288,900 297,150 292,150 292,150 292,150 1.12% Transfer to Local Boards and Agencies 120,852 120,852 120,852 120,852 120,852 0.00% Contributions to Reserves 8,352,144 8,563,390 8,678,264 8,760,244 8,819,309 5.59% Non TCA Operating Projects 732,000 - - - - -100.00% Gravel (Inventory) Projects 700,000 715,000 715,000 715,000 715,000 2.14% Total Expenses 29,089,444 29,771,882 30,471,923 31,141,070 31,779,964 9.25% Net - 1,658,994 2,361,633 3,109,195 3,851,419 Appendix A: Operating Budget Forecast 2024-2027 Page 134 of 213 As compared to the 2023 budget Forecasted 2024 shortfall as compared to the 2023 budget: $ 1,636,927 Revenue Fluctuations (as compared to 2023 budget) Licenses and Permits Safety code permits 10,000 10,000 Operating Grants Ag Services grants (43,345) MSI Operating; 2023 had double payment 145,187 101,842 Other Revenue Oilfield water revenues (25,000) (25,000) Sale of Goods and Services Water sales (98,767) Dust control (25,000) Various; map sales, scrap metal sales, campgrounds (18,335) Oilfield inspections (10,000) (152,102) Sales to Other Governments Dispatch services reimbursements (617) (617) Rental Income Building rentals (296) (296) Penalties and Fines Related to property taxes 50,000 50,000 Property Taxes No adjustments forecasted - - Special Taxes and Frontage Expiration of water frontage agreements 46,162 46,162 Return on Investments No adjustments forecasted - Capital Equipment Plan Sales No adjustments forecasted - Total revenue fluctuations 29,989 Appendix B: Summary of 2024 Funding Pressures 1/3Page 135 of 213 As compared to the 2023 budget Forecasted 2024 shortfall as compared to the 2023 budget: $ 1,636,927 Appendix B: Summary of 2024 Funding Pressures Expenditure Fluctuations (as compared to 2023 budget) Contract and General Services Major maintenance 60,000 Training and development 33,970 IT contracts 30,000 Vehicle repairs and maintenance 27,000 Professional contracts 21,000 Insurance 17,740 Planning inspection services 13,000 Miscellaneous across multiple functions 12,553 Parks maintenance 10,000 Building maintenance 7,136 Advertising and public relations 5,000 237,399 Materials, Goods, Supplies, and Utilities Shop equipment and vehicle repair supplies 214,000 Road maintenance supplies 120,000 Fuel 90,000 Water for resale 28,421 Dust control materials 25,000 Small tools and equipment 21,000 Weed control chemicals 20,000 Utilities 13,621 General goods and supplies 12,400 Safety supplies 8,250 552,692 Salaries, Wages and Benefits Inflated based on average growth over 4 budget cycles 383,220 383,220 Other Expenses Urban garbage site expenses 1,080 1,080 Provision for Allowances No adjustments forecasted - Purchases from Other Governments Aqua 7 requisition (3,278) (3,278) Transfer to Other Governments Contracted agreements 8,829 8,829 2/3Page 136 of 213 As compared to the 2023 budget Forecasted 2024 shortfall as compared to the 2023 budget: $ 1,636,927 Appendix B: Summary of 2024 Funding Pressures Expenditure Fluctuations (as compared to 2023 budget) (continued) Transfer to Individuals and Organizations Urban fire department expenses 5,000 Policy agreements; COLA adjustments 3,250 8,250 Transfer to Local Boards and Agencies No adjustments forecasted - Contributions to Reserves Capital equipment plan contributions 190,465 Gravel replacement strategy contribution 100,000 Water frontage agreement expiration (86,719) 203,746 Gravel (Inventory) Projects Crushing costs 15,000 15,000 Total expenditure fluctuations 1,406,938 2023 Reserve Transactions Transfer from Reserves 932,000 Non TCA Operating Projects (732,000) Total reserve funded variances from 2023 budget:200,000 Forecasted 2024 shortfall as compared to the 2023 budget: $ 1,636,927 3/3Page 137 of 213 As compared to the 2023 budget Forecasted 2025 shortfall as compared to the 2023 budget: $ 2,313,728 Revenue Fluctuations (as compared to 2023 budget) Licenses and Permits Safety code permits 10,000 10,000 Operating Grants MSI Operating; 2023 had double payment 145,187 Ag Services grants (43,345) 101,842 Other Revenue Oilfield water revenues (25,000) (25,000) Sale of Goods and Services Water sales (132,105) Dust control (25,000) Various; map sales, scrap metal sales, campgrounds (18,335) Oilfield inspections (10,000) (185,440) Sales to Other Governments Enforcement contract amendments (44,000) Dispatch services reimbursements (2,247) (46,247) Rental Income Building rentals (596) (596) Penalties and Fines Related to property taxes 50,000 50,000 Property Taxes No adjustments forecasted - - Special Taxes and Frontage Expiration of water frontage agreements 94,690 94,690 Return on Investments No adjustments forecasted - Capital Equipment Plan Sales No adjustments forecasted - Total revenue fluctuations (751) Appendix C: Summary of 2025 Funding Pressures 1/3Page 138 of 213 As compared to the 2023 budget Forecasted 2025 shortfall as compared to the 2023 budget: $ 2,313,728 Appendix C: Summary of 2025 Funding Pressures Expenditure Fluctuations (as compared to 2023 budget) Contract and General Services Major maintenance 60,000 Insurance 36,367 Training and development 30,720 Vehicle repairs and maintenance 27,000 IT contracts 25,000 Advertising and public relations 23,000 Miscellaneous across multiple functions 14,430 Planning inspection services 13,000 Parks maintenance 13,000 Building maintenance 12,575 Professional contracts 7,500 262,592 Materials, Goods, Supplies, and Utilities Shop equipment and vehicle repair supplies 236,500 Fuel 190,000 Road maintenance supplies 120,000 Water for resale 66,070 Dust control materials 25,000 Environmental services supplies 25,000 Weed control chemicals 20,000 Utilities 16,354 Small tools and equipment 14,500 Safety supplies 8,250 General goods and supplies 6,000 727,674 Salaries, Wages and Benefits Inflated based on average growth over 4 budget cycles 746,319 746,319 Other Expenses Urban garbage site expenses 2,184 2,184 Provision for Allowances No adjustments forecasted - Purchases from Other Governments Enforcement contract amendments 20,822 Aqua 7 requisition (3,278) 17,544 2/3Page 139 of 213 As compared to the 2023 budget Forecasted 2025 shortfall as compared to the 2023 budget: $ 2,313,728 Appendix C: Summary of 2025 Funding Pressures Expenditure Fluctuations (as compared to 2023 budget) (continued) Transfer to Other Governments Contracted agreements 13,796 13,796 Transfer to Individuals and Organizations Policy agreements; COLA adjustments 3,250 3,250 Transfer to Local Boards and Agencies No adjustments forecasted - Contributions to Reserves Capital equipment plan contributions 253,860 Gravel replacement strategy contribution 200,000 Water frontage agreement expiration (127,740) 326,120 Gravel (Inventory) Projects Crushing costs 15,000 15,000 Total expenditure fluctuations 2,114,479 2023 Reserve Transactions Transfer from Reserves 932,000 Non TCA Operating Projects (732,000) Total reserve funded variances from 2023 budget:200,000 Forecasted 2025 shortfall as compared to the 2023 budget: $ 2,313,728 3/3Page 140 of 213 As compared to the 2023 budget Forecasted 2026 shortfall as compared to the 2023 budget: $ 3,026,423 Revenue Fluctuations (as compared to 2023 budget) Licenses and Permits Safety code permits 10,000 10,000 Operating Grants MSI Operating; 2023 had double payment 145,187 Ag Services grants (43,345) 101,842 Other Revenue Oilfield water revenues (25,000) (25,000) Sale of Goods and Services Water sales (166,972) Dust control (25,000) Various; map sales, scrap metal sales, campgrounds (18,335) Oilfield inspections (10,000) (220,307) Sales to Other Governments Enforcement contract amendments (44,000) Dispatch services reimbursements (2,747) (46,747) Rental Income Building rentals (1,096) (1,096) Penalties and Fines Related to property taxes 50,000 Enforcement (1,000) 49,000 Property Taxes No adjustments forecasted - - Special Taxes and Frontage Expiration of water frontage agreements 175,105 175,105 Return on Investments No adjustments forecasted - Capital Equipment Plan Sales No adjustments forecasted - Total revenue fluctuations 42,797 Appendix D: Summary of 2026 Funding Pressures 1/3Page 141 of 213 As compared to the 2023 budget Forecasted 2026 shortfall as compared to the 2023 budget: $ 3,026,423 Appendix D: Summary of 2026 Funding Pressures Expenditure Fluctuations (as compared to 2023 budget) Contract and General Services Major maintenance 60,000 Insurance 55,925 Training and development 32,970 Professional contracts 28,300 Vehicle repairs and maintenance 27,500 IT contracts 25,000 Building maintenance 18,608 Miscellaneous across multiple functions 15,909 Parks maintenance 15,000 Advertising and public relations 13,000 Planning inspection services 13,000 305,212 Materials, Goods, Supplies, and Utilities Shop equipment and vehicle repair supplies 260,125 Fuel 298,900 Road maintenance supplies 120,000 Water for resale 105,497 Dust control materials 25,000 Environmental services supplies 10,000 Weed control chemicals 20,000 Utilities 19,086 Small tools and equipment 15,000 Safety supplies 9,250 General goods and supplies 7,500 890,358 Salaries, Wages and Benefits Inflated based on average growth over 4 budget cycles 1,122,053 1,122,053 Other Expenses Urban garbage site expenses 3,313 3,313 Provision for Allowances No adjustments forecasted - Purchases from Other Governments Enforcement contract amendments 20,822 Aqua 7 requisition (3,278) 17,544 2/3Page 142 of 213 As compared to the 2023 budget Forecasted 2026 shortfall as compared to the 2023 budget: $ 3,026,423 Appendix D: Summary of 2026 Funding Pressures Expenditure Fluctuations (as compared to 2023 budget) (continued) Transfer to Other Governments Contracted agreements 18,796 18,796 Transfer to Individuals and Organizations Policy agreements; COLA adjustments 3,250 3,250 Transfer to Local Boards and Agencies No adjustments forecasted - Contributions to Reserves Capital equipment plan contributions 317,255 Gravel replacement strategy contribution 300,000 Water frontage agreement expiration (209,155) 408,100 Gravel (Inventory) Projects Crushing costs 15,000 15,000 Total expenditure fluctuations 2,783,626 2023 Reserve Transactions Transfer from Reserves 932,000 Non TCA Operating Projects (732,000) Total reserve funded variances from 2023 budget:200,000 Forecasted 2026 shortfall as compared to the 2023 budget: $ 3,026,423 3/3Page 143 of 213 As compared to the 2023 budget Forecasted 2027 shortfall as compared to the 2023 budget: $ 3,747,275 Revenue Fluctuations (as compared to 2023 budget) Licenses and Permits Safety code permits 10,000 10,000 Operating Grants MSI Operating; 2023 had double payment 145,187 Ag Services grants (43,345) 101,842 Other Revenue Oilfield water revenues (25,000) (25,000) Sale of Goods and Services Water sales (203,344) Dust control (25,000) Various; map sales, scrap metal sales, campgrounds (18,335) Oilfield inspections (10,000) (256,679) Sales to Other Governments Enforcement contract amendments (44,000) Dispatch services reimbursements (3,247) (47,247) Rental Income Building rentals (1,596) (1,596) Penalties and Fines Related to property taxes 50,000 Enforcement (1,000) 49,000 Property Taxes No adjustments forecasted - - Special Taxes and Frontage Expiration of water frontage agreements 279,435 279,435 Return on Investments No adjustments forecasted - Capital Equipment Plan Sales No adjustments forecasted - Total revenue fluctuations 109,755 Appendix E: Summary of 2027 Funding Pressures 1/3Page 144 of 213 As compared to the 2023 budget Forecasted 2027 shortfall as compared to the 2023 budget: $ 3,747,275 Appendix E: Summary of 2027 Funding Pressures Expenditure Fluctuations (as compared to 2023 budget) Contract and General Services Insurance 76,462 Major maintenance 60,000 Training and development 37,220 Vehicle repairs and maintenance 27,500 IT contracts 25,000 Building maintenance 24,758 Parks maintenance 18,000 Advertising and public relations 18,000 Miscellaneous across multiple functions 17,817 Planning inspection services 13,000 Professional contracts 8,800 326,557 Materials, Goods, Supplies, and Utilities Fuel 419,690 Shop equipment and vehicle repair supplies 283,931 Water for resale 146,686 Road maintenance supplies 120,000 Dust control materials 25,000 Utilities 21,819 Weed control chemicals 20,000 Small tools and equipment 15,500 Safety supplies 9,250 General goods and supplies 7,000 1,068,876 Salaries, Wages and Benefits Inflated based on average growth over 4 budget cycles 1,510,863 1,510,863 Other Expenses Urban garbage site expenses 4,469 4,469 Provision for Allowances No adjustments forecasted - Purchases from Other Governments Enforcement contract amendments 20,822 Aqua 7 requisition (3,278) 17,544 Transfer to Other Governments Contracted agreements 23,796 23,796 2/3Page 145 of 213 As compared to the 2023 budget Forecasted 2027 shortfall as compared to the 2023 budget: $ 3,747,275 Appendix E: Summary of 2027 Funding Pressures Expenditure Fluctuations (as compared to 2023 budget) (continued) Transfer to Individuals and Organizations Policy agreements; COLA adjustments 3,250 3,250 Transfer to Local Boards and Agencies No adjustments forecasted - Contributions to Reserves Gravel replacement strategy contribution 400,000 Capital equipment plan contributions 380,650 Water frontage agreement expiration (313,485) 467,165 Gravel (Inventory) Projects Crushing costs 15,000 15,000 Total expenditure fluctuations 3,437,520 2023 Reserve Transactions Transfer from Reserves 932,000 Non TCA Operating Projects (732,000) Total reserve funded variances from 2023 budget:200,000 Forecasted 2027 shortfall as compared to the 2023 budget: $ 3,747,275 3/3Page 146 of 213 Appendix F: 2024-2029 Capital and Project Forecast Lead Department 2023 Budget 2024 Forecast 2025 Forecast 2026 Forecast 2027 Forecast 2028 Forecast 2029 Forecast Replacement of Existing Assets Corporate Capital Equipment Plan Replacements 7,031,338 3,059,097 3,424,816 4,139,639 6,338,913 1,612,533 2,093,500 Corporate Services IT Plan Purchases 96,500 63,800 99,000 7,500 27,000 85,400 81,000 Transportation STIP Bridge Project BF6948 SE1-30-25-4 261,490 Transportation BF 13477 (SW 18-33-23-4) 50,000 550,000 Transportation BF 75910 (NW 2-32-24-4) 500,000 Transportation BF 78559 (NW-8-31-25-4) 500,000 Transportation Rural Road Reconstruction Project 1 (4 miles) 200,000 22,000 3,630,000 110,000 Council Replacement of Videowall in Council chambers 44,000 Parks and Agricultural Services Playground Replacements 33,000 33,000 33,000 33,000 Parks and Agricultural Services Horseshoe Canyon Sign Replacement 9,900 Transportation BF 72256 (SW1-32-25-4) 748,000 55,000 Transportation BF 70576 (SW25-32-25-4) 748,000 Transportation BF 70988 (NW-15-28-24-4) 66,000 440,000 Facilities Replacement or Addition to Torrington Fire Hall 100,000 2,500,000 Protective Services Tower Decommissioning/Replacement 270,000 175,000 320,000 Transportation BF 02288 (NE35-28-24-4)60,000 600,000 Facilities Sign Shop Replacement 100,000 Transportation Bridge Replacement Program (2 per year)600,000 1,200,000 1,200,000 1,200,000 Transportation Road Reconstruction Project 1 (4 miles)250,000 3,630,000 100,000 Facilities Camp Kitchen Replacement (Keiver's and Braconnier)40,000 40,000 Transportation Road Reconstruction Project 3 (4 miles)250,000 3,300,000 Facilities Acme Grader Shop Replacement 500,000 Total Replacement of Existing Assets 8,639,328 5,343,797 8,111,816 8,515,139 11,588,913 3,287,933 7,174,500 Project Name 1/5Page 147 of 213 Appendix F: 2024-2029 Capital and Project Forecast Lead Department 2023 Budget 2024 Forecast 2025 Forecast 2026 Forecast 2027 Forecast 2028 Forecast 2029 Forecast Project Name Maintenance of Existing Assets Environmental Services Swalwell Pumphouse; Fire Pump Replacement 30,000 Environmental Services Torrington Lagoon Rehabilitation 12,000 96,000 Facilities Major Facilities Maintenance 143,402 Facilities Ron Gorr Memorial Arena Project 108,081 Facilities Three Hills Local Facilities Projects 263,000 Facilities Transportation Facilities Projects 489,000 Transportation Major Bridge Maintenance 190,747 220,000 220,000 220,000 220,000 220,000 220,000 Transportation RR251 - ACP Overlay 3,200,000 Transportation Airport Road Sealcoat (RR 234) 200,000 Transportation PBI Road Sealcoat (RR 240) 200,000 Facilities Public Works Renovations 82,500 Facilities Transfer Station Updates 44,000 Facilities Administration and FCSS Parking Repairs 22,000 300,000 Facilities Administration Building Roof 150,000 Facilities Three Hills Grader Shop Exterior Repairs 100,000 Facilities Trochu Fire Hall Maintenance 80,000 40,000 27,000 Transportation TR34-4 East of 21 B.J. Road Chipseal 1,200,000 Environmental Services Torrington Sewer Line Rehabilitation 1,600,000 Environmental Services Swalwell Sewer Line Rehabilitation 910,000 Transportation TR30-4 East of Linden Pavement Overlay 4,000,000 Transportation TR30-4 West of Linden & Home Road Pavement Overlay 3,600,000 Environmental Services Wimborne Sewer Line Rehabilitation 555,000 Facilities Old Shop Roof Replacement 250,000 Transportation Torrington Road Improvements 1,200,000 Transportation Swalwell Road Improvements 400,000 Transportation Huxley Road Improvements 200,000 Transportation Wimborne Road Improvements 160,000 Facilities Ron Gorr Memorial Arena Upgrades 1,500,000 Total Maintenance of Existing Assets 4,836,230 368,500 2,146,000 10,370,000 3,012,000 220,000 1,720,000 2/5Page 148 of 213 Appendix F: 2024-2029 Capital and Project Forecast Lead Department 2023 Budget 2024 Forecast 2025 Forecast 2026 Forecast 2027 Forecast 2028 Forecast 2029 Forecast Project Name New Assets Protective Services Emergency Communications 114,750 Environmental Services Fencing of Swalwell Water Site 44,000 Facilities Protective Services Office Renovation 49,500 Parks and Agricultural Services Horseshoe Canyon Master Plan Implementation 88,000 2,800,000 Parks and Agricultural Services Horseshoe Canyon Shade Structures 13,900 Protective Services Additions to Training Burn Structure 55,000 Protective Services Fencing of Wimborne and Linden Towers 44,000 Facilities Administration Garage 100,000 Protective Services Training Props for Mobile Unit 100,000 Protective Services Gear Wash System in Southern Region of County 30,000 Environmental Services Sunnyslope System Upgrade and Wimborne Connection 1,250,000 1,250,000 Environmental Services Landfill Cell Engineering and Construction 20,000 425,000 Protective Services Air Cascade System - Mobile Unit 120,000 Protective Services Compressor Station for Torrington Hall 45,000 Environmental Services Huxley Rural Water Connection 1,250,000 1,250,000 Protective Services Decontamination / Carcinogenic Mobile Unit 150,000 Total New Assets 114,750 294,400 3,000,000 30,000 1,435,000 3,075,000 1,250,000 3/5Page 149 of 213 Appendix F: 2024-2029 Capital and Project Forecast Lead Department 2023 Budget 2024 Forecast 2025 Forecast 2026 Forecast 2027 Forecast 2028 Forecast 2029 Forecast Project Name One Time Operating Projects Corporate Asset Management 100,000 Corporate Corporate Initiatives 250,000 Corporate Services IT Master Plan 100,000 Council Strategic Initiatives 100,000 100,000 100,000 100,000 100,000 100,000 100,000 Economic Development Location Analysis 10,000 Environmental Services Automation and Controls Master Plan 25,000 Environmental Services Huxley Wastewater Assessment 26,800 Environmental Services Wimborne Fluoride Reduction Study 14,000 Protective Services Fire Training 25,000 Transportation Road Network Study 60,000 Transportation Gravel Inventory Replacement Strategy 25,000 Environmental Services Utility Master Plan (Hamlet Study Update - Torrington) 105,600 Environmental Services Concrete Crushing at Waste Transfer Sites 50,000 Facilities Facility Condition Assessment 110,000 110,000 110,000 Facilities Maintenance Manager Enhancements 22,000 22,000 22,000 Parks and Agricultural Services Growing Kneehill Event 66,000 Planning Enhanced Public Engagement 30,000 Transportation Pavement Condition Assessment 110,000 Environmental Services Utility Master Plan (Hamlet Study Update - Swalwell) 96,000 Protective Services Emergency Management - Functional Exercise 25,000 Environmental Services Utility Master Plan (Hamlet Study Update - Huxley and Wimborne) 96,000 Facilities Facilities Master Plan 160,000 Corporate Services Aerial Photography 50,000 Total One Time Operating Projects 735,800 593,600 353,000 328,000 260,000 150,000 100,000 4/5Page 150 of 213 Appendix F: 2024-2029 Capital and Project Forecast Lead Department 2023 Budget 2024 Forecast 2025 Forecast 2026 Forecast 2027 Forecast 2028 Forecast 2029 Forecast Project Name New Initiatives Agricultural Services Seasonal Support Strategy 9,076 9,392 9,719 10,057 10,407 10,769 Agricultural Services Environmental Technician 97,066 100,444 103,939 107,556 111,299 115,173 Corporate Items Investment Revenue Reserve Strategy 100,000 150,000 200,000 250,000 300,000 350,000 Corporate Items Provision for Allowances on Uncollectable Taxes Strategy (150,000) (150,000) (150,000) (150,000) (150,000) (150,000) Corporate Services IT Technician 105,000 108,654 112,435 116,348 120,397 124,587 Environmental Services Water CAD Software License 17,069 17,647 12,755 13,393 14,062 14,765 Parks and Agricultural Services Event and Market Space Development 38,500 3,000 3,000 3,000 3,000 3,000 Parks and Agricultural Services Cemetery Community Grant 4,000 4,000 4,000 4,000 4,000 4,000 Protective Services Administrative Support 100,000 103,480 107,081 110,808 114,664 118,654 Transportation Shop Position 101,330 104,856 108,505 112,281 116,189 120,232 Transportation Operator Position 91,547 94,733 98,030 101,441 104,971 108,624 Parks and Agricultural Services Roadside Weed Control Chemical 107,000 30,000 30,000 30,000 30,000 30,000 Facilities Ongoing Facility Maintenance and Repairs 100,000 100,000 100,000 100,000 100,000 Protective Services Bylaw Officer 100,444 103,939 107,557 111,300 107,557 Protective Services Fire Services Training Officer and Fire Safety Codes Officer 100,444 103,939 107,557 111,300 107,557 Protective Services Fire Incident Reporting Software 30,000 3,000 3,000 3,000 3,000 Protective Services Rescue Team Setup 250,000 Total New Initiatives - 620,588 907,094 950,343 1,026,997 1,104,587 1,417,916 Total Projects 14,326,108 7,220,885 14,517,910 20,193,482 17,322,910 7,837,520 11,662,416 Funding Sources Earmarked funding sources Municipal Sustainability Initiative (MSI) 3,200,000 745,937 - - - - - Local Government Fiscal Framework (replaces MSI, funding levels unknown at this time) - TBD TBD TBD TBD TBD TBD STIP Funding 196,118 - - - - - - Canada Community-Building Fund (CCBF) 108,081 1,909,203 299,690 299,690 299,690 299,690 299,690 Transfers from Reserves 10,821,909 - - - - - - Total Earmarked Funding 14,326,108 2,655,140 299,690 299,690 299,690 299,690 299,690 Funding Gap (Reserves, Debt, Tax Rate Contributions, Grants) - 4,565,745 14,218,220 19,893,792 17,023,220 7,537,830 11,362,726 5/5Page 151 of 213 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Kneehill Medical Services Retention and Recruitment Task Force 2023 Annual Report Meeting Date: Tuesday, September 26, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council receive for information the 2023 Kneehill Medical Services Retention and Recruitment Task Force Annual report. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: As part of the Kneehill Medical Services Retention and Recruitment Task Force’s Terms of Reference, each year prior to September 1st the Task Force will submit an annual report to the member municipalities. The report will outline the activities undertaken by the Task F orce and any working groups/sub-committees, current financial status, activity plan and proposed budget for the upcoming year, as well as a three-year financial forecast. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Administration received the Kneehill Medical Services Retention and Recruitment Task Force Annual Report for Council. Deputy Reeve King is Kneehill County’s representative to this committee and is also the committee chairman. FINANCIAL & STAFFING IMPLICATIONS: Kneehill County contributes $2.00 per capita to the Kneehill Medical Services Retention and Recruitment, which is approximately around $10,070.00annually. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Kneehill Medical Services Retention and Recruitment Task Force 2023 Annual Report COUNCIL OPTIONS: Page 152 of 213 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 1. Approve as presented. 2. Request further information. FOLLOW-UP ACTIONS: N/A APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 153 of 213 August 31, 2023 Kneehill County 1600—2nd Street NE Box 400 Three Hills, Alberta TOM 2A0 RE: Kneehill Medical Services Retention and Recruitment Task Force Annual Report The Kneehill Medical Services Recruitment and Retention Task Force is pleased to provide you with the 2023 Annual Report, as required by the Regional Agreement. If you require further information, please speak with your representative, or email the Recording Secretary for the Task Force, Mary Lou Willis, at marylou.willis@kneehillcounty.com. Respectfully, l - Kenneth King, Chairperson Kneehill Medical Services Retention and Recruitment Task Force KK/mlw RECEIVED SEP 12 Z02.1 KNEEHILL COUNTY Page 154 of 213 Page 155 of 213 Page 156 of 213 Page 157 of 213 Page 158 of 213 Page 159 of 213 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: FCSS – Proposed 2024 Budget Meeting Date: Tuesday, September 26, 2023 Prepared By: Mike Haugen, CAO Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council approve the proposed Kneehill Regional Family and Community Support Services (FCSS) 2024 Budget as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☒ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- NA Council Bylaw/Policy (cite)- The Regional FCSS Agreement states that a proposed budget will be presented to the member municipalities annually and requires approval from at least four of them. BACKGROUND/PROPOSAL: Administration received the FCSS 2024 Budget. Under the Kneehill Regional FCSS Agreement, it states that the Board shall prepare the annual budget and provide a copy to each participating municipality for review and approval. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The Kneehill Regional FCSS Board approved its budget during the meeting held on September 12, 2023. In 2023, Kneehill County's contribution amounted to $52,346.00. If approved, the requisition for 2024 will increase to $55,718.00. The municipal funding for 2024 is set to experience a 2.9% increase, primarily due to a cost-of-living adjustment. However, it's important to note that individual municipal requ ests will not necessarily increase by the same 2.9%, as contributions are determined based on the provincial agreement percentages, which are influenced by changes in population. Additionally, 2024 represents the final year of a three year funding commitme nt for additional resources aimed at emotional and social wellbeing of children, youth, and families. The County agreed to this additional funding in late 2021 and directed that it be included in the 2022 and 2023 budgets. FINANCIAL & STAFFING IMPLICATIONS: The proposed FCSS 2024 Operating Budget with the additional funding totals $69,053 which would be reflected in the 2024 Operating Budget. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: Page 160 of 213 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 ATTACHMENTS: 2024 FCSS Budget and Requisition for Full-time Child Youth Worker COUNCIL OPTIONS: 1. That Council approve the 2024 FCSS Budget 2. That Council request further information FOLLOW-UP ACTIONS: Administration will ensure the 2024 budget is updated to reflect appropriate numbers. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 161 of 213 779 – 2 Street Northeast, Box 400 Three Hills, AB T0M 2A0 Tel: (403) 443-3800 or (403) 443-0793 Email: Shelley@krfcss.com September 18, 2023 To: Village of Acme Village of Carbon Village of Linden Kneehill County Town of Three Hills Town of Trochu RE: 2024 KNEEHILL REGIONAL FAMILY AND COMMUNITY SUPPORT SERVICES (FCSS) BUDGET AND ALLOCATIONS Based on the three-year agreement we have with the Alberta Ministry of Seniors, Community and Social Services, please find attached your copy of the above referenced budget as approved by the Kneehill Regional FCSS board at the September 12, 2023, meeting. Based on this budget, the requisition request from each municipality can be found in the attached document. The Kneehill Regional FCSS board approved a 2.9% cost of living increase to the total municipal 2023 funding: from $117,763.00 to $121,178.00. However, each municipality will not see a 2.9% increase in their individual request as we are basing our requested contribution on the provincial agreement percentages which are based on populations that have changed. For your information, you will also find the requisition for the full-time program to support the social and emotional wellbeing of Kneehill children, youth and families approved by all municipalities in November 2021. This funding initiative will be in its final year of a three-year agreement. Your total municipal contribution for 2024 would be a combination of both amounts. The Kneehill Regional FCSS Agreement, signed by all participating jurisdictions in the Kneehill Regional FCSS program, states under clause F(3), that the Board shall prepare the annual budget and provide a copy to each participating municipality for review and approval. As well, the Agreement states that the budget shall be approved by no less than four (4) member municipalities. Please review the 2024 Kneehill Regional FCSS budget with your Council and advise of your jurisdiction’s decision. Page 162 of 213 Thank you for your time and attention to this matter. Should you require any additional information please contact me at 403.443.3800. Kind regards, Shelley Jackson-Berry Kneehill Regional FCSS Director Enclosure Page 163 of 213 ESTIMATED 2024 KNEEHILL REGIONAL FCSS GRANT ALLOCATIONS Provincial Funding 2024 Grant $ 366,158.00 Local Government Contribution $ 121,178.00 2024 FCSS Funding $ 487,336.00 2024 contribution Municipality percentage Acme 5.61 $6,798.00 Carbon 4.44 $5,380.00 Linden 5.76 $6,980.00 Three Hills 29.78 $36,087.00 Trochu 8.43 $10,215.00 Kneehill 45.98 $55,718.00 TOTALS 100 $121,178.00 Province $366,158.00 TOTAL 2024 FCSS GRANT $487,336.00 Page 164 of 213 KNEEHILL REGIONAL FCSS 2024 BUDGET APPROVED SEPTEMBER 12, 2023 REVENUE Provincial FCSS $366,158.00 Local Municipalities $121,178.00 Municipalities 3 yr funding $ 30,000.00 GHSD 3 yr. funding $ 5,000.00 KRFCSS Reserves $ 50,159.00 TOTAL REVENUE $572,495.00 EXPENDITURES Salaries & Benefits $272,965.00 Board Expenses $ 200.00 Mileage $ 7,700.00 Conv & Training $ 3,500.00 Telephone $ 1,400.00 Internal Programming $ 9,000.00 Advertising $ 2,250.00 Membership Fees $ 1,450.00 Unit Authority Costs $ 4,300.00 Audit Fees $ 3,300.00 Insurance $ 1,500.00 Office Supplies $ 6,600.00 Janitorial Supplies $ 300.00 Resource Material $ 550.00 TOTAL ADMIN EXPENDITURES $315,015.00 Grants to Organizations $257,480.00 TOTAL EXPENDITURES $572,495.00 Page 165 of 213 ADDITIONAL 2024 FUNDING FOR KNEEHILL REGIONAL FCSS Municipality percentage Annual Additional Funding for 3 Years (Year 3) Acme 5.80 $ 1,740.00 Carbon 4.44 $ 1,332.00 Linden 7.36 $ 2,208.00 Three Hills 28.55 $ 8,565.00 Trochu 9.4 $ 2,820.00 Kneehill County 44.45 $ 13,335.00 TOTAL 100 $30,000.00 Page 166 of 213 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Review of Affordable Housing Funding Programs – Proposed RMA Resolution Meeting Date: Tuesday, September 26, 2023 Prepared By: Mike Haugen, CAO Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council provide support for Wheatland County’s proposed RMA resolution regarding Affordable Housing Funding Programs. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- NA Council Bylaw/Policy (cite)- NA BACKGROUND/PROPOSAL: Please see the attached proposed resolution received from Wheatland County. Wheatland County is asking if Kneehill County would consider Seconding this proposed resolution as it goes through the RMA resolution process. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The resolution being proposed by Wheatland County is seeking to have changes made to the Affordable Housing Partnership Program to require fewer upfront expenditures and to have a dedicated rural funding stream. Administration believes that this would be of benefit to Kneehill County and other rural municipalities and recommends support. Please note that Wheatland County has made additions to the proposed resolution after its review at the recent Kneehill County Committee of the Whole Meeting. The following has been added: “In light of the pressing need to expand affordable housing options in Alberta, it is imperative that we take a page from the playbook of Premier Peter Lougheed's era of efficient hospital construction. During that time, Alberta saw significant capital investment in healthcare facilities, with a focus on streamlined design that was replicated in about 20 builds across various communities. This standardization facilitated timely approval of construction-ready projects, eliminating the need to expend tax dollars on multip le sets of pre- design, schematic design, design development, and architectural construction documents for each new facility. We are requesting applying similar methodology to affordable housing project construction. Utilizing such a process could not only save millions of dollars per project, but it could also expedite construction timelines and slash bureaucratic red tape surrounding funding allocation. As we consider Page 167 of 213 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 adopting a similar approach, it is crucial that extensive engagement be conducted to ensu re that the new scalable modular designs meet the diverse and evolving needs of Albertans, now and into the future.” FINANCIAL & STAFFING IMPLICATIONS: None at this time. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Proposed resolution re Affordable Housing Funding Programs. COUNCIL OPTIONS: 1. Council may opt to support the resolution in it current form. 2. Council may opt to request that Wheatland County make alterations prior to providing support of the resolution. 3. Council may opt to decline support for the resolution. FOLLOW-UP ACTIONS: Administration will inform Wheatland County of Council’s decision. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 168 of 213 Resolution: xx-23F Resolution Title: Review of Affordable Housing Funding Programs Sponsoring Municipality Name: Wheatland County WHEREAS the current applicatfon process for the Affordable Housing Partnership Program in Alberta requires municipalitfes to commit significant work and financial resources to unique projects without the assurance of receiving grants; and WHEREAS municipalitfes and organizatfons, partfally funded by municipal requisitfons such as Housing Management Bodies, have the responsibility to ensure the prudent use of funds derived from taxatfon from municipal ratepayers; and WHEREAS the vast geography of Alberta creates unique needs in rural areas, including challenges for seniors to age in place where family often serves a crucial role as caregivers in rural communitfes. WHEREAS the unpredictable nature of the applicatfon process results in wasted tfme, resources, and financial commitments, along with frustrated community expectatfons when grants aren’t received; and WHEREAS the current process may hinder municipalitfes' capability to plan and execute large capital purchases effectfvely; THEREFORE, BE IT RESOLVED that the Rural Municipalitfes of Alberta advocate to the Government of Alberta to review the applicatfon process for the Affordable Housing Partnership Program and any future affordable housing funding programs to minimize financial commitments that municipal applicants are required to make to a project before the grant funding is confirmed. THEREFORE, BE IT FURTHER RESOLVED that the Rural Municipalitfes of Alberta advocate to the Government of Alberta to use a data-driven allocatfon model to determine funding prioritfes. We request a separate rural stream be integrated into this model. THEREFORE, BE IT FURTHER RESOLVED that the Rural Municipalitfes of Alberta advocate to the Government of Alberta to create scalable, replicable modular designs for affordable housing projects that could be utflized by housing management bodies for approved projects. Member Background: In Alberta, municipalitfes can be viewed as being at the forefront of addressing housing needs, emphasizing the creatfon of unified communitfes through various housing initfatfves. This includes housing needs for all age groups and often involves collaboratfon with entftfes like housing management bodies. Given their central role in delivering housing projects, it's Page 169 of 213 pertfnent to acknowledge their partfal funding through municipal requisitfons, directly derived from municipal taxatfon. The Affordable Housing Partnership Program, in its current form, is a double-edged sword. While it offers potentfal avenues for housing solutfons, the associated unpredictability of the grant system is a pressing concern. Municipalitfes often find themselves in a precarious positfon, forced to earmark resources and navigate bureaucratfc complexitfes, all while operatfng in a cloud of funding uncertainty. Projects demand considerable resources and financial investments upfront, without any guarantee of obtaining critfcal provincial or federal grants. Housing management boards have historically spent funds on repeated business cases and needs assessments that utflize publicly available data. Because the applicatfon process requires a detailed budget to be submitted, it requires a housing body to hire numerous professional service consultants including project management, constructfon management and architectural firms to develop project design and the corresponding budget. The preference of “constructfon ready” applicatfons further exacerbates the issue. This approach is economically strenuous, forcing municipalitfes to allocate substantfal resources without the certainty of external funding. The uncertainty doesn't just strain budgets; it also places a cloud over long-term strategic planning for community development. Another dimension to this challenge is community dynamics. When housing projects are publicized or initfated, they set high community expectatfons. Any subsequent delay or shelving of these initfatfves due to funding shortialls can lead to significant community disappointment. The result of this causes an erosion of trust in municipal endeavors, impactfng community morale and perceptfon. The repercussions are often subtly but significantly felt by municipal ratepayers. Their tax contributfons form the backbone of these projects, and uncertaintfes in project fruitfon place their contributfons in a precarious positfon. For many ratepayers, the local housing projects are more than just infrastructure; they represent hopes for community growth, stability, and prosperity. In light of the pressing need to expand affordable housing optfons in Alberta, it is imperatfve that we take a page from the playbook of Premier Peter Lougheed's era of efficient hospital constructfon. During that tfme, Alberta saw significant capital investment in healthcare facilitfes, with a focus on streamlined design that was replicated in about 20 builds across various communitfes. This standardizatfon facilitated tfmely approval of constructfon-ready projects, eliminatfng the need to expend tax dollars on multfple sets of pre-design, schematfc design, design development, and architectural constructfon documents for each new facility. We are requestfng applying similar methodology to affordable housing project constructfon. Utflizing such a process could not only save millions of dollars per project, but it could also expedite constructfon tfmelines and slash bureaucratfc red tape surrounding funding allocatfon. As we Page 170 of 213 consider adoptfng a similar approach, it is crucial that extensive engagement be conducted to ensure that the new scalable modular designs meet the diverse and evolving needs of Albertans, now and into the future. A streamlined and predictable grant applicatfon process for housing projects in Alberta is paramount. This will not only ensure efficient administratfve processes but also foster community trust by reducing uncertaintfes surrounding project funding and realizatfon. The benefits of such a revision would resonate through the province, offering municipalitfes a clearer pathway to housing development while aligning with community expectatfons and fiscal responsibilitfes. In conclusion, by revisitfng and refining the Affordable Housing Partnership Program's applicatfon process, Alberta can bolster housing initfatfves, enhance community trust, and ensure prudent fiscal management across its municipalitfes. It's a step towards a more stable, transparent, and community-centered housing future. Page 171 of 213 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: 2024 Municipal Internship Program Hosting Meeting Date: Tuesday, September 26, 2023 Prepared By: Mike Haugen, CAO Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council direct Administration to submit an application for Kneehill County to be a host municipality for the 2024 Municipal Internship Program. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☒ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- NA Council Bylaw/Policy (cite)- NA BACKGROUND/PROPOSAL: The Alberta Municipal Affairs Internship Program is Canada’s largest and longest running program of its kind. The program targets recent post-secondary graduates and is geared towards industry succession planning. Each year, a few willing municipalities are chosen as hosts for interns for different training streams (administration, finance, or land-use). At least two alumni from the program are currently employed by Kneehill County. This is an 18-month program which would start in May of 2024. During their time in the municipality, the intern would spend time in all municipal areas assisting and learning. Municipal Affairs provides a grant of $60,000 to host municipalities to help with expenses such as salary, benefits, training, PPE, computer, etc. with the expectation that hosts top up this amount. Interested applicants apply to Municipal Affairs who confirm their eligibility for the program and pass the list of candidates on to host municipalities. From that pool, the host conducts its own hiring process and the selected candidate is hired as a municipal staff member. The deadline for application is October 1st. The program website is located here: Municipal Internship Program | Alberta.ca. Making an application does not guarantee that a municipality will be chosen as a host. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Administration believes that Kneehill County can provide an environment and learning opportunity that would be of value to an intern. We also believe that an intern would be able to assist Kneehill County with a number of our ongoing projects and programs. Administration is suggesting consideration of the Administration stream. CAO Haugen would act as the supervisor and has supervised other interns in the past. Page 172 of 213 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 Administration estimates that after applying grant funding, costs to the municipality would likely be between $55,000 - $65,000 over the 18 months. Administration is suggesting that for this term position, funding could be provided from expected 2023 surplus. As reported in the most recent Quarterly Variance Report, a surplus related to staff vacancies is expected at year end. Some of this surplus could be allocated and used to fund the County’s portion of this position for the 18 months, meaning that additional tax revenue would not be required to support this initiative. If approved, Administration will make the necessary adjustments in future variance reports and budgets. FINANCIAL & STAFFING IMPLICATIONS: Administration estimates approximately $55,000 to $65,000 would be required over 18 months (spanning two budgets) and that this could be covered through reallocation of expected 2023 surplus. Staff time would also be required for supervision and mentoring. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Municipal Affairs Internship Program information. COUNCIL OPTIONS: 1. Council may opt to apply to be a host municipality. 2. Council may opt to not apply to be a host municipality. FOLLOW-UP ACTIONS: Administration will process the application to host a municipal intern and make the necessary adjustments in future variance reports and budgets. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 173 of 213 Find more at www.alberta.ca/municipal-internship-program.aspx Need to chat? Call us at 780-427-2225 or email us at municipal.internship@gov.ab.ca ©2023 Government of Alberta | July 2023 | Municipal Affairs Classification: Protected A Classification: Public Apply to Host a Municipal Intern Be part of the 2024 Municipal Internship Program Opportunity to build capacity The Alberta Municipal Internship Program is Canada’s largest and longest running program of its kind. The program supports the development of new professionals in municipal administration, finance and land-use planning in order to build capacity in Alberta municipalities. Internships are 18 months in length and start in May of each year. Municipalities and planning service agencies approved to participate are provided a grant to help offset the costs associated with hosting an intern. Program requirements Host organizations designate a supervisor who acts as a coach and mentor for the intern and is a liaison between the intern and other staff. Supervisors will: • Work with ministry’s program team to develop a host profile to describe and promote their municipality and the work the intern will complete during their internship. • Implement the Internship Workplan so their intern gains meaningful experiential learning opportunities in governance, management, operations, and policy. • Support their intern’s professional development. • Meet regularly with the intern (weekly or bi-weekly) to reflect on experiential learning and provide feedback. • Attend Municipal Affairs check-ins and workshops (supervisor and intern). • Complete program grant reporting. Eligibility to host Organizations applying to host an intern must: • Meet the population eligibility requirement for the program stream of interest. • Designate at least one senior-level municipal employee as the Intern Supervisor. • Provide comprehensive experience in various areas of the municipality. • Commit sufficient financial resources to supplement grant funding for hosting an intern. Information Sessions Check our website in August to see dates to register for a 1-hour, interactive information session for any prospective host municipalities. Why host an intern? Interns bring knowledge, skills, and enthusiasm that helps to build capacity and rejuvenate the municipal government sector. They also bring: • New ideas and perspectives for both the organization and community. • Energy, eagerness, and initiative. • Education and knowledge (intern candidates must have completed a diploma or degree within the past two years). • Willingness to learn. • Creativity and enthusiasm. • Strong research skills. • High computer literacy and knowledge of technology applications. • Ambassadors about municipal government, in particular your municipality. Apply today! Applications accepted until October 1, 2023 through the Alberta Community Partnership Online Page 174 of 213 DR A F T Page 175 of 213 DR A F T Page 176 of 213 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Acme Alumni Association – Gymnasium Funding Request Meeting Date: Tuesday, September 26, 2023 Prepared By: Mike Haugen, CAO Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council confirm funding in the amount of $__,000 for the Acme School project for the purposes of enlarging the gymnasium with funding to come from the Transitional Reserve. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☒ ☐ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- NA Council Bylaw/Policy (cite)- NA BACKGROUND/PROPOSAL: Please see the attached funding request letter from the Acme Alumni Association. In 2022 the Province announced that a new school will be constructed in Acme. This school is planned to have a standard sized gymnasium. The Acme Alumni Association would like to see the gymnasium enlarged so as to better serve the school and community. This will require external contribution of funding. At the August 21, 2018 Regular Council Meeting, the following motion was passed in relation to a proposal to construct a gymnasium in the community: “Councillor McGhee moved to direct administration to create a letter of commitment to the Acme Alumni Association to donate $50,000.00 to the Acme Community Innovation Centre and Gymnasium Project contingent that the project is attached to a Golden Hills School Division facility in Acme as well as create a letter of support for the project to accommodate their grant applications.” The $50,000.00 has been earmarked since 2018 and is currently sitting in reserves. The applicants have $900,000.00 committed (including the County’s $50,000.00) and are requesting an additional $50,000.00. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The original support was provided for a slightly different project as it was anticipated that a gymnasium would be constructed and added to the existing school facility. With the announcement of a new school this would now be an enhancement as part of that project. Administration suggests that the core intent and purpose has not changed. Page 177 of 213 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 Council has previously committed funding in the amount of $50,000.00 Administration is requesting direction from Council as to whether the County will contribute additional funding above that amount. Should Council decide to contribute additional funding, Administration will include this in the 2024 Budget along with recommended funding sources. FINANCIAL & STAFFING IMPLICATIONS: $50,000.00 has already been committed by the County and is currently in Reserves. Any additional funding can be incorporated into the upcoming 2024 Budget with Administration to provide recommended funding sources (tax draw, reserves, reallocation of 2023 surplus, etc.). RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Acme Alumni Association Request Letter COUNCIL OPTIONS: 1. Council may opt to confirm the current $50,000.00 level of funding. 2. Council may opt to grant additional funding beyond the current $50,000.00 commitment. FOLLOW-UP ACTIONS: Administration will inform the Acme Alumni Association of Council’s decision. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 178 of 213 Acme Alumni Association Box 411 Acme, AB T0M1J0 To Kneehill County Council, In January 2022 the Alberta Government announced they would be building a new school in Acme that will also include a new gymnasium. While the standard size gym that would be built would be functional, as a community we see this as an opportunity to upgrade to a facility that would better serve our students and community in the years to come. We are presently fundraising to increase the size of the gym from the standard 595 square meters to 900 square meters. We believe a gym this size would be better able to host tournaments and accommodate spectators comfortably. A group of local stakeholders are working on a design that would also include space for community sports and activities without interfering in school activities. We are excited about the opportunity to partner with the community and local businesses to build a facility we can be proud of. In order to be able to commence construction in the spring of 2024, the Golden Hills School Division is requiring us to give them a number that represents our contribution to the project very soon. So while we are in need of pledges, the actual donation will not be needed for 18 months and could be spread over 2 years. We would be grateful for any contribution to our gymnasium project. Yours truly, Acme Alumni Association For questions or more information; Robert Bates rbates52@hotmail.com 403 546-3737 Murray Huddle murray_huddle@hotmail.com Page 179 of 213 REQUEST FOR DECISION Page 1 of 1 Version: 2022-02 Subject: Council & Committee Report Meeting Date: Tuesday, September 26, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council accepts for information the Council & Committee Report, as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: The purpose of the Council and Committee Reports is to provide each member with the opportunity to bring forward any matter of general interest to Council or the County. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Council reports will be included on the agenda when requested by Council and reports may be either in writing, verbal, or a combination of both. FINANCIAL & STAFFING IMPLICATIONS: The recommended motion does not have any financial implication. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Council & Committee Reports COUNCIL OPTIONS: 1. That Council accepts the Council and Committee report. FOLLOW-UP ACTIONS: N/A APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 180 of 213 Community Futures Wild Rose strategicplan 2022-2025 Page 181 of 213 “Never doubt that a small group of thoughtful, committed citizens can change the world. Indeed, it is the only thing that ever has.” Margaret Mead VISION Community Futures Wild Rose creates thriving communities one business idea at a time. MISSION We are the trusted leader fostering business development; leading the way to economic prosperity and diversity within our region. Page 182 of 213 Values/Guiding Principles Accountable/Transparent Integrity and Trust Inclusion Innovative/Visionary Provide Empathy and Hope Page 183 of 213 Strategic Goals We have reached an exciting milestone in our journey.After 33 years of dedicated service to our communities,Community Futures Wild Rose is established as the trusted resource for entrepreneurs in our region.As the organization evolved,we’ve been fortunate to have strong leadership,a vibrant and engaged Board of Directors,and communities that thrive. In April 2022,our Board of Directors gathered in Rosebud for a facilitated Strategic Planning session.The purpose of this session was to capture the organization's aspirations and develop a comprehensive plan.The resulting Strategic Plan focuses on four key areas,which were identified as the strategic pillars during our planning session. This Plan will serve as a guiding principle for all our projects,training initiatives,lending activities,and overall decision-making for the next three years.It is crucial for CFWR to set ambitious goals.While dreaming is important,it is equally essential to take action.Our Board has emphasized the need for this Plan to consist of actionable and measurable tasks that propel our organization forward.We must step outside our comfort zone and embrace the possibilities that lie ahead. Photo: Poplar Bluff, Wheatland County Page 184 of 213 4 Strategic Pillars Marketing & Awareness Resource Sustainability Programs & Services Collaboration & Partnerships Board Priorities Page 185 of 213 Marketing and Awareness We are currently in the process of developing a comprehensive marketing strategy that will center around our organization's value proposition. This value proposition will effectively communicate to our clients what CF Wild Rose represents, how we operate, and most importantly, our mission to elevate small businesses in our region. Key Activities Measurable Outcomes Increase visibility/awareness Council and Chamber presentations. Increase social media engagement. Provide new monthly content through print ads, newsletters, website, and blogs. Stakeholder Marketing Toolkit. Bi-Annual Utility Insert (Oct/May). Annual Marketing Plan Marketing Plan presented to Board annually at April Board meeting for approval. Page 186 of 213 Collaboration and Partnerships Maintaining deep relationships with our partners will be a targeted focus in the coming years. These successful partnerships enable our organizations to leverage each other's strengths and foster business growth in our region. By harnessing the resources, subject matter expertise, and innovation of our partners, we will be able to amplify our impact in serving our business owners. Key Activities Measurable Outcomes Strengthen Chamber partnerships Regular Chamber presentations Needs Assessment of the business community CAO’s/Communities Annual Business Walks. Annual meetings with CAO’s after business walks to create a strategy based on results. Attend and contribute to shareholder strategic plans. Advocacy CFNA Board, Government Networking Events/Volunteer Strive to attend 6 events/year Board to provide staff with event calendar Page 187 of 213 Programs and Services Maintain and enhance client services as per the four pillars of the Community Futures program: Loans | Business Coaching | Business Training | Community Economic Development Key Activities Measurable Outcomes Increase Lending Increase lending by 10% YOY, always aiming to exceed MPS Increase the CBIP Loan program in more shareholder communities (downtown revitalization projects) Post-Covid Recovery Training, Business Coaching, and Mentorship Program A minimum of 6 courses/year and offer hybrid/in-person classes Support RRRF Clients Needs Assessment and Plan of Action for 2023- 2025 CED Projects Execute at minimum 2 CED projects per year, with 20% Project Management Fee Page 188 of 213 Resource Sustainability In the broadest possible sense, sustainability refers to the ability for our organization to maintain or "sustain" itself over time. Additional revenue streams must be considered to ensure long-term sustainability as funding has remained static for over a decade. Key Activities Measurable Outcomes New Revenue Streams CED Projects and office lease Additional Support Staff Hire Contractor 07/2022 and 0.6 P/T Admin 07/2023 Training for Staff Offer opportunities for PD growth Succession Planning Cross-train staff for succession Page 189 of 213 The Strategic Plan encompasses specific action items that are interconnected with each of the four pillars. These action items will drive the implementation of the Plan and bring it to life. The success of the Strategic Plan will be measured by the tangible outcomes achieved through these key actions. The Strategic Plan will serve as a guiding framework for Community Futures Wild Rose,helping to define our organizational priorities,processes,and both short and long-term plans.It will also play a crucial role in determining budget allocations and resource utilization.The success of the Strategic Plan will be evaluated based on its ability to bring our organization's vision to life. As implementation progresses,we anticipate the need for adjustments and updates.These changes will be carefully documented and presented in an Annual Report,which will be shared with our Board of Directors, Shareholders,and Partners for review.The Annual Report will provide a comprehensive overview of the progress made on key indicators for each Strategic Pillar,as well as the individual actions associated with each pillar. This will ensure that the plan remains on track and aligned with our objectives. Achieving the Plan and Measuring Success: Photo: Your Local Ranch, Rocky View County Photo: Route 304 Cattle Co., Linden Page 190 of 213 A Final Thought… Drawing on our roots and expertise since 1989,the heart of our mandate has always been to create jobs and encourage entrepreneurship in rural communities.This Strategic Plan presents the goals,strategic priorities,and outcomes that will guide Community Futures Wild Rose over the next three years to deliver on this promise.It will elevate our impact through strengthened program results,efficient processes,and evidence-driven actions. But we can’t do all of this by staying the same.We must change and adapt to this new world,post-pandemic. Although none of us would chosen a pandemic,it has raised an important question:is the design and delivery of our programming reaching our entrepreneurs in the most effective ways?This question is an opportunity to reset and rethink how we support our business owners.Pivoting to online training programs and virtual meetings are just some of the ways we learned to adapt.Now we need to embrace the changes that will continue to serve our clients long-term and optimize them so we can come out of this crisis better than before. It is our hope that this Strategic Plan serves as a catalyst for change that will propel the organization in its pursuit to grow our communities one idea at a time. “It takes a lot of courage to release the familiar and seemingly secure, to embrace the new. But there is no real security in what is no longer meaningful. There is more security in the adventurous and exciting, for in movement there is life, and in change there is power.” Alan Cohen (Author, Chicken Soup for the Soul) Page 191 of 213 Annual Report C O M M U N I T Y F U T U R E S W I L D R O S E Community Futures Wild Rose 101 - 331 3rd Avenue Box 2159 Strathmore, AB T1P 1K2 P: 403-934-8888 E: wildroseinfo@albertacf.com 2 0 2 2 -2 0 2 3 Page 192 of 213 Introduction, p.2 01. T a b l e o f C o n t e n t s DEP Client Success Stories, p.12 06. Message from Chair, p.3 02. Business Services, p.10 05. Meet the Board of Directors, p.4 03. A Look Ahead to 2023/2024, p.15 07. Year at a Glance, p.5 04. C O N T E N T S Page 193 of 213 Introduction Vision Community Futures Wild Rose creates thriving communities one business idea at a time. Mission We are the trusted leader fostering business development; leading the way to economic prosperity and diversity within our region. Values Accountable/Transparent, Integrity and Trust, Inclusion, Innovative/Visionary, Provide Empathy and Hope. 0 2 Page 194 of 213 Dear Shareholders and Stakeholders, As we reflect on the accomplishments and milestones of the past year, I am filled with immense pride and gratitude for the incredible work done by Community Futures Wild Rose (CFWR). Our organization has truly demonstrated its unwavering commitment to supporting entrepreneurs, driving economic growth, and fostering innovation within our communities. Throughout this annual report, we have highlighted the remarkable initiatives and projects that have shaped our journey. From the Provincial RRRF Needs Assessment and NRED Provincial Grant Program to our involvement in the Digital Economy Program, CFWR has been at the forefront of driving positive change. We have actively sought to understand the unique needs of our clients, develop targeted solutions, and provide the necessary tools and resources for their success. Our commitment to empowering entrepreneurs is further exemplified through our business training programs and mentorship group. By providing valuable skills, knowledge, and support, we are nurturing the next generation of business leaders and fostering a thriving business community. In addition, I am delighted to share that the CF Wild Rose Agritourism Innovation Challenge has been recognized with the prestigious Economic Developers Association of Canada 2022 Marketing Canada Awards Recovery Project/Plan. This accolade is a testament to our organization's commitment to economic recovery and innovation. It serves as a reminder of the importance of embracing new ideas and approaches to create a prosperous future for our region. As we move forward, let us be inspired by the achievements of the past year. Let us continue to push boundaries, explore new avenues, and create opportunities that will shape the future of our communities. Together, we have the power to drive economic growth, foster innovation, and empower individuals and businesses to thrive. I extend my heartfelt gratitude to each and every one of you for your unwavering support, dedication, and contributions to the success of CFWR. It is through our collective efforts that we can create a lasting impact and build a brighter future for all. With gratitude, Amber Link Chair, CF Wild Rose A Word from the Chair 0 3 Page 195 of 213 0 4 Amber Link, Chair Wheatland County Reeve Wade Christie, Vice Chair Kneehill County Councillor Jason Montgomery, Treasurer Strathmore Councillor Rhonda Laking Acme Councillor Karen Ursu Beiseker Councillor Bryan Peever Carbon Mayor Mike Wetzstein Bassano Councillor Richard Bryan Standard Councillor Dennis Hazelton Three Hills Deputy Mayor Julie Sim Irricana Councillor Les Schultz Hussar Mayor Flo Robinson Linden Deputy Mayor Leah Smith Rockyford Deputy Mayor Chris Armstrong Trochu Councillor Meet the Board of Directors Page 196 of 213 Year at a Glance 0 5 The "Year at a Glance" provides a comprehensive overview of our organization's achievements, milestones, and performance over the past year. This section offers a condensed yet informative summary of our key accomplishments, highlighting our strategic initiatives, growth, and impact in our communities. By presenting a snapshot of our progress, this aims to give stakeholders a quick and insightful understanding of our organization's overall performance and trajectory. Strategic Planning and Stakeholder Engagement: In April the CFWR Board gathered in the picturesque hamlet of Rosebud to embark on a transformative journey of developing the organization's strategic plan for the years 2022- 2025. Recognizing the importance of inclusivity and collective decision-making, we then actively sought input and direction from our valued shareholders to shape a comprehensive and forward-thinking strategic action plan. One of the key areas of focus during this strategic planning process was enhancing our marketing efforts. We acknowledged the significance of effectively promoting CFWR's programs and services to reach a wider audience and maximize our impact within the region. By prioritizing marketing initiatives, we aim to increase awareness and engagement, ultimately driving the success of our organization. Collaboration with partners emerged as a key pillar of our strategic plan. We recognize that by working together with like-minded organizations and community stakeholders, we can achieve greater outcomes and make a more significant impact. By fostering strong and mutually beneficial partnerships, we aim to leverage collective strengths and resources to address community needs and drive positive change. The CFWR Board's strategic planning retreat in Rosebud was a pivotal moment in shaping the future direction of our organization. With a focus on enhancing marketing efforts, strengthening revenue streams, and fostering collaboration with partners, we are confident that our strategic action plan will guide us towards continued growth and success in the years to come. Year at a Glance Page 197 of 213 Year at a Glance 0 6 Digital Economy Program: The Digital Economy Program offered by Community Futures Wild Rose is a comprehensive initiative designed to support businesses in adapting to the rapidly evolving digital landscape. This program provides entrepreneurs with the necessary tools, resources, and training to enhance their online presence, optimize digital marketing strategies, and leverage technology to drive growth and competitiveness. Through workshops, one-on-one coaching, and access to industry experts, participants gain valuable insights on e- commerce, social media marketing, website development, and cybersecurity. By empowering businesses to embrace digital transformation, the Digital Economy Program aims to foster innovation, increase market reach, and ultimately contribute to the economic prosperity of the CF Wild Rose region. In addition, we are proud to share that through the Digital Economy Program we successfully supported and assisted a remarkable 178 businesses in our region. This comprehensive program has been instrumental in helping entrepreneurs adapt to the rapidly advancing digital landscape and thrive in the digital marketing realm. Capital Growth Initiative Loan Program: CF Wild Rose (CFWR) has partnered with the Community Futures Network of Alberta to administer the Capital Growth Initiative loan program, established by the Government of Alberta. This program aims to support and empower female entrepreneurs in the region. CFWR is dedicated to delivering this loan program and ensuring that women in business have access to financial resources and guidance. Through this program, CFWR has delivered 7 loans valued at $100,000. The Capital Growth Initiative loan program serves as a catalyst for the advancement of women in business, providing them with the opportunity to expand their ventures and achieve their entrepreneurial goals. CFWR offers tailored financial solutions, mentorship programs, and comprehensive business support services to create an inclusive and empowering environment for women in business. This initiative not only aims to bridge the gender gap in entrepreneurship but also to foster a vibrant and diverse business community that thrives on the contributions of talented female leaders. CFWR recognizes the untapped talent among female entrepreneurs and is committed to nurturing their potential and empowering them to take charge of their entrepreneurial journeys. (continued) Page 198 of 213 0 7 Year at a Glance Entrepreneurs with Disabilities (EDP) Program: The Entrepreneurs with Disabilities (EDP) Program has experienced a remarkable surge in participation, surpassing previous years numbers. Our dedicated team at Community Futures Wild Rose have been instrumental in offering comprehensive assistance to four EDP clients, equipping them with the necessary tools to thrive as successful entrepreneurs. Marketing and Awareness: To further strengthen CF Wild Rose's marketing efforts and amplify the visibility of its programs and services, the organization has recently welcomed a highly skilled and experienced Marketing Specialist to its team. This newly appointed role will be pivotal in driving the organization's marketing initiatives to new heights. With a deep understanding of the target audience and market trends, the Marketing Specialist will spearhead the coordination and execution of diverse marketing activities. Their expertise will ensure that CF Wild Rose's messaging is impactful and resonates with the intended audience, ultimately increasing awareness and engagement. By bringing fresh perspectives and innovative ideas to the table, the Marketing Specialist will develop and implement creative marketing campaigns that effectively communicate the organization's value proposition. Their dedication to maintaining consistent and compelling communication will contribute to the overall success of CF Wild Rose's marketing efforts, ultimately leading to increased reach and impact within the communities we serve. (continued) Through our program, we have not only provided invaluable business planning, financial services, and marketing support, but we have also fostered an environment that empowers individuals with disabilities to overcome obstacles and achieve their entrepreneurial dreams. By expanding on our collaboration with the EDP program, we aim to continue making a profound impact on the lives of aspiring entrepreneurs, ensuring their journey towards success is both inclusive and rewarding. Page 199 of 213 Year at a Glance 0 8 Provincial RRRF Needs Assessment and NRED Provincial Grant Program: Community Futures Wild Rose (CFWR) has played a pivotal role in the Provincial RRRF Needs Assessment, collaborating with all 27 Alberta CF offices to conduct a comprehensive survey that evaluates the specific needs of our clients. This assessment has provided us with invaluable insights into the challenges entrepreneurs face in our communities, enabling us to develop targeted initiatives that address their unique requirements. As a result of the findings from the Needs Assessment Report, CFWR has partnered on an ambitious project to develop a cutting-edge online learning management system. This innovative project, slated for funding in Summer 2023, aims to provide our clients with a robust platform for acquiring the essential skills and knowledge necessary for entrepreneurial success. By leveraging the insights gained from the needs assessment, we are confident that this online earning management system will be tailored to meet the specific needs of our clients, empowering them to overcome obstacles and thrive in their respective industries. In addition to our involvement in the Provincial RRRF Needs Assessment, CFWR has successfully secured funds from the NRED Provincial Program. These funds will be strategically utilized to provide short-term localized training support to our clients. By offering targeted training programs and resources, we have equipped our clients with the necessary tools and knowledge to navigate the ever-evolving business landscape effectively. Through our partnership with the Provincial RRRF Needs Assessment and the utilization of funds from the NRED Provincial Program, CFWR has demonstrated its commitment to supporting entrepreneurs in our communities. By understanding their needs and providing tailored solutions, we are fostering an environment that nurtures entrepreneurial growth and success. Our dedication to empowering individuals and businesses is unwavering, and we will continue to explore innovative avenues to ensure our clients receive the support they need to thrive in their entrepreneurial endeavors. (continued) Page 200 of 213 0 9 Year at a Glance Economic Developers Association of Canada Award: The CF Wild Rose Agritourism Innovation Challenge has been proudly recognized with the prestigious Economic Developers Association of Canada 2022 Marketing Canada Awards Recovery Project/Plan. This esteemed recognition serves as a testament to our unwavering commitment towards promoting economic recovery and fostering innovation within our region. It is evidence of the tireless efforts and dedication of our team, who have worked diligently to create a platform that not only stimulates economic growth but also encourages the exploration of new ideas and opportunities. The CF Wild Rose Agritourism Innovation Challenge has been a catalyst for change, igniting a spirit of entrepreneurship and creativity within our community. By providing a platform for individuals and businesses to showcase their innovative ideas in the field of agritourism, we have not only stimulated economic growth but also fostered a culture of innovation and collaboration. This award is a reflection of our organizations unwavering commitment to driving economic recovery and promoting sustainable development. It serves as a reminder of the importance of embracing new ideas and approaches to overcome challenges and create a prosperous future for our region. (continued) We are grateful to the Economic Developers Association of Canada for recognizing our efforts and for their continued support in our mission to promote economic growth and innovation. This award inspires us to continue pushing boundaries, exploring new avenues, and creating opportunities that will shape the future of our region. Page 201 of 213 1 0 Year at a Glance Business Training and Mentorship: This year, CF Wild Rose renovated our office space to include a state-of-the-art training room. We then launched business training programs and a mentorship group, empowering entrepreneurs in our region. The training program offers in-person and hybrid workshops on various business topics, while the mentorship group pairs experienced professionals with aspiring entrepreneurs. These initiatives provide valuable skills, knowledge, and support, fostering a thriving business community and contributing to regional economic growth. Participants have reported increased confidence, improved business acumen, and enhanced networking opportunities. We are excited to continue supporting and empowering the next generation of business leaders through these initiatives. (continued) Business Services Term Loans Invested by Fund: Page 202 of 213 1 1 Business Services Term Loans Invested by Sector: (continued) Term Loans Invested by Region: Page 203 of 213 Rebellion Energy Services, a one-of-a-kind company based in Strathmore, AB, specializing in energy services and top-notch custom apparel. The inception of Rebellion Energy Services took place during the peak of the COVID-19 pandemic when Chris Graff, the Executive Director of the company, and his neighbor Derek joined forces. Their frequent brainstorming sessions led them to collaborate with various suppliers, ultimately transforming Rebellion Energy Services into a reputable distributor. At the outset of the company, Chris encountered a stumbling block in establishing brand awareness amidst a sea of competitors. He sought quotes from different web design and social media companies, only to find the costs to be astronomical, which posed a challenge for a budding small business. Fortunately, the Digital Service Squad (DSS) stepped in to assist Chris on a weekly basis. They provided invaluable support in social media management, web design, Google analytics, and SEO. Chris entrusted them with diverse projects each week, and their wealth of knowledge proved instrumental in enhancing Rebellion Energy Services' online presence. Moreover, the DSS offered valuable recommendations on cost-effective and free programs and software, such as Canva. DEP Client Success Stories Rebellion Energy Services When asked why he would recommend DSS to fellow small businesses, Chris exclaimed, "It's extremely effective, and it's FREE!" 1 2 Page 204 of 213 Denise Geremia first encountered Lil Hoots while working at the Newsy Neighbor, and it sparked a desire for change within her. Recognizing the store's untapped potential, Denise discovered that the previous owner was looking to sell. After discussing it with her husband, they made the bold decision to purchase the business. Denise diligently crafted a business plan, which helped her define the vision for Lil Hoots. Over the course of nearly three years, Denise has implemented various changes to the store. Lil Hoots now offers a mix of consignment and new clothing, sourced from Canadian companies, as well as locally crafted products. Additionally, the store features Teddy Mountain, where customers can stuff their own bears, making it a popular choice for birthday parties and individual activities. When the Covid-19 pandemic hit, Denise made the proactive decision to take the entire store online. She enlisted the help of two teenagers to capture over 4500 photographs of the store's inventory. Recognizing that traditional e-commerce platforms wouldn't be suitable due to the large number of items, Denise opted to use Dropbox. She organized the photos into folders categorized by age and gender, and she uploads new items daily. As a result, Lil Hoots has expanded its customer base to include customers from British Columbia and Ontario. DEP Client Success Stories Lil Hoots When asked for advice for aspiring business owners, Denise emphasizes the importance of developing a business plan, conducting thorough research, and putting oneself out there. She encourages entrepreneurs to have a clear vision and to stay committed to their business plan. 1 3 Page 205 of 213 Danielle Toews and her husband are the proud owners of Route 304 Cattle Co., a farm in Kneehill Country, Alberta that directly markets pasteurized meats. Danielle had always dreamed of starting her own business, while her husband had a passion for selling pasteurized meats. They noticed that their customers cared about the source of their meat, so they initially planned to butcher just two cows a year and have a freezer full of meat for their neighbors. However, their business grew and they now butcher three times more meat than before. They have expanded their product range to include beef, chicken, eggs, and pork, which can be found in local stores and businesses. Danielle also attends farmer's markets in the area. Despite having a quality product, Route 304 Cattle Co. struggled with marketing. This is where the Digital Economy Program and a member of the Digital Service Squad (DSS) came in to help. Before working with the DSS, Danielle felt overwhelmed and described herself as around like "a chicken with its head cut off." However, working with the DSS was a huge help for her. Her appointed DSS member, Nikki, held her accountable, provided relatable advice, and offered practical ideas to keep her on track. The DSS assisted Route 304 Cattle Co. with creating a content calendar to organize their social media posts and suggested planning and advertising a sale. This sale was a great success in generating more traction and sales for the business. Based on her experience, Danielle advises aspiring business owners to pour their heart into their business and be prepared for hard work to eventually pay off. She also encourages them to take advantage of all the services and programs available in their area to help grow their business, emphasizing the importance of not being shy to seek help as things can only improve from there. DEP Client Success Stories Route 304 Cattle Co. Page 206 of 213 1 5 A Look Ahead to 2023-2024 The Digital Economy Program, offered by Community Futures Wild Rose, has been approved to deliver Phase 2 of the project, enabling entrepreneurs to further enhance their online presence beyond the achievements of Phase 1. This expanded phase will provide businesses with advanced tools, resources, and training to delve deeper into the digital landscape, allowing them to optimize their online marketing strategies, develop more sophisticated e-commerce platforms, and strengthen their cybersecurity measures. Through workshops, personalized coaching, and access to industry experts, participants will gain deeper insights into website development, social media marketing, and other digital strategies. By empowering businesses to take their online presence to the next level, Phase 2 of the Digital Economy Program aims to drive innovation, expand market reach, and contribute to the economic growth of the CF Wild Rose region. Digital Economy Program, Phase 2 approved for 2023-2024: The Wild Rose Workforce Strategy Project Plan, set to take place from March 2023 to March 2024, aims to address the labor challenges faced by businesses in the Wild Rose Region. These challenges, which have been building up over generations and have been exacerbated by the pandemic, require collaborative efforts from the private, public, and non- profit sectors. The region has recently attracted major investments, which will create approximately 3000 new jobs in the next 5-10 years. However, these developments could strain the labor market and make it difficult for existing businesses to find the talent they need. The project's objectives include building regional partnerships for workforce development, conducting a labor market study, and developing a workforce strategy that promotes long-term collaboration across sectors. By planning for these developments and addressing the labor challenges proactively, the region aims to maximize the opportunities and foster long-term growth and prosperity. 1 Workforce Development Strategy - Approved for 2023-2024 to address workforce challenges by developing a regional strategic plan: 2 Page 207 of 213 1 6 A Look Ahead to 2023-2024 In the summer of 2023, there will be a YETI (Young Entrepreneur Training Initiative) Launch. The YETI program offered by Community Futures Wild Rose is a dynamic and empowering initiative aimed at nurturing the entrepreneurial spirit among young individuals. This program provides aspiring young entrepreneurs with the necessary tools, resources, and mentorship to turn their business ideas into reality. Through a series of workshops, training sessions, and networking events, participants gain valuable insights into various aspects of entrepreneurship, including business planning, marketing, financial management, and customer service. Young Entrepreneur Training Initiative - Training youth entrepreneurs to start-up a business: The Capacity Building for Entrepreneurs project aims to support businesses in the CF Wild Rose region. The project was initiated after a province-wide assessment revealed the challenges faced by businesses that accessed the Rural Recovery Relief Funds (RRRF) during the COVID-19 pandemic. The assessment identified the need for support in areas such as securing financing, business planning, marketing, work-life balance, operations, and staff management. To address these needs, CF Wild Rose has hired a Business Development Coordinator to deliver training modules to entrepreneurs in the region. The project also includes a mentorship program to provide specialized knowledge and support for business growth and expansion. The objectives of the project are to build capacity, retain and grow sustainable businesses, and identify expansion opportunities. 4 Capacity Building for Entrepreneurs - NRED Grant approved for 2023-2025 for the development and implementation of training and mentorship for the region: 3 The YETI program also offers access to funding opportunities and ongoing support to help young entrepreneurs launch and grow their businesses successfully. By fostering innovation, creativity, and business acumen, the YETI program plays a vital role in empowering the next generation of business leaders and contributing to the economic growth of the community. Page 208 of 213 In conclusion, the 2022/2023 year was marked by significant achievements and contributions by Community Futures Wild Rose. Overall, the Annual Report highlights CF Wild Rose's commitment to driving economic development, addressing workforce challenges, empowering youth entrepreneurs, and enhancing marketing initiatives. We remain dedicated to supporting entrepreneurship, fostering economic growth, and creating sustainable communities in the regions we serve. In Conclusion: Community Futures Wild Rose 101 - 331 3rd Avenue Box 2159 Strathmore, AB T1P 1K2 P: 403-934-8888 E: wildroseinfo@albertacf.com Page 209 of 213 POLICE ADVISORY COMMITTEE MEETING August 31, 2023 Trochu Town Office PRESENT: RCMP – Sgt. Jamie Day, RCMP – Cst. Tim VanderPloeg, RCMP – Cst. Katie Hunter, Red Deer County – Philip Massier, Red Deer County – Patrol Officer John Babbitt, Trochu – Bill Cunningham, Delburne – Jeff Bourne, Delburne - Karen Fegan, Kneehill County – Laura- Lee Machell-Cunningham, Kneehill County – Patrol Officer Brandon Rempel, Kneehill County – Deb Grosfield, Elnora – Ron Duft 1. CALL TO ORDER: Jeff Bourne brought the meeting to order at 6:00 pm. 2. ADDITIONS TO THE AGENDA: none 3. BUSINESS: RCMP Update Sgt. Day gave an update on crime stats for the Three Hills Detachment areas. The Detachment is still incredibly busy. Person crime, extortion and mental health calls are on the rise. Property crime is decreasing. The Corporal position is in place and just waiting to have it filled. The Youth Academy was a huge success. There were 9 cadets that took part. There were several sections of the RCMP that participated with giving presentations to the cadets. Three Hills Victim Services provided all of the food for the week. There were also lots of other donations as well. Three Hills Victim Services has donated some funds so the program can continue for some time to come. The e-scooters have been a big hit with the residents of every community. There is a noticeable increase in e-scooters in the town of Three Hills. Red Deer County Red Deer County Patrol have been dealing with some bylaw complaints as well as speeding and education. There is a possibility of a School Resource Officer position being added. Council is very supportive of the position. Delburne Council has approved the installation of some cameras for Main Street as well as a few other locations. The Servus Credit Union had someone try to take the ATM. They didn’t get anything, but the persons responsible left a very big mess. There have also been some people move in to town recently who are less than desirable. Three Hills No one in attendance from Three Hills. Page 210 of 213 Kneehill County The RCMP members are being noticed and the presence is appreciated. There’s been an increase in rural crime with some prolific offenders who have been getting out of jail recently. The Patrol members are up to full capacity. They have given out 36 tickets since May 13. Trochu The Phillipino community has bonded together in Trochu with Three Hills. They have been having gatherings to get to know each other. Council is considering implementing an urban chicken bylaw. Elnora There were some incidents the night of the Brahma Rama, but other than that all is good. 4. ADJOURNMENT: The meeting was adjourned at 7:25 pm. Next meeting will be Thursday, November 23, 2023 at 6:00 PM in Trochu at the Town Office. Page 211 of 213 REQUEST FOR DECISION Page 1 of 1 Version: 2022-02 Subject: Council Follow-Up Action List 2023.09.26 Meeting Date: Tuesday, September 26, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council receive for information the Council Follow-up Action List as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: To request Council’s acceptance of the Council Follow -Up Action List. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Please find attached the Council Follow-up Action List. The Council Follow-up Action List is a list of items from Council meetings that require follow-up. This document is regularly reviewed and updated after each Council meeting. FINANCIAL & STAFFING IMPLICATIONS: The recommended motion does not have any financial implications. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Council Follow-up Action List. COUNCIL OPTIONS: 1. To receive the report regarding the Council Follow-up Action List for information. 2. Council provide further direction or required changes/amendments. FOLLOW-UP ACTIONS: N/A APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 212 of 213 Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status 25-Apr-23 148/23 Councillor McGhee moved that Council accept engagement Option 2 for the MDP Review as presented. Barb Hazelton Q1 2024 Process in Progress 30-May-23 206/23 Councillor Fobes moved that the 2024 Operating and Capital Budgets, the 2025-2027 Operating Forecast and the 2025-2029 Capital Forecast, be prepared in accordance with the following guiding principles, as detailed in this report: • Advancement of Council’s Strategic Plan • Maintain existing service levels • Improve customer service • Keep tax rates competitive • Incorporate a proactive infrastructure renewal plan • Identify and incorporate efficiencies • Ensure rates and fees for services are appropriate Kinza Barney 2023 Q4 In Progress 30-May-23 208/23 Councillor Penner moved that Council authorize the use of $10,000 from the 2023 Operating Budget – Strategic initiatives for a regional economic development project at the Three Hills Airport in partnership with the Town of Three Hills and Prairie College.Mike Haugen 2023 Q4 In Progress 25-Jul-23 256/23 That Council approves a draw of $180,000 from the Capital Roads Reserve to fund the installation of a graded aggregate seal coat on Range Road 240 and Range Road 234, for which the submitted bid was higher than originally budgeted.Kinza Barney Q4 of 2023 Reserved Draws will be made at end of year or project completion 22-Aug-23 271/23 That Council approve and accept a value of $25,000 for approximately 4.29 +/- acres of the undeveloped road allowance north of Ptn. NW 21-30-26 W4 Plan 931 0847 Block A. ;COMPLETE Barb Hazelton Complete 22-Aug-23 274/23 That Council refer proposed Bylaw 1889 to the November 21, 2023, Committee of the Whole meeting and to direct staff to develop a new project timeline. Remove See Motion 303/23 Barb Hazelton Remove See Motion 303/23 22-Aug-23 286/23 That Council provide a one-time grant to the Torrington Agricultural Society in the amount of $12,500 for the purpose of renting a Zamboni, to be funded from Strategic Initiatives.2023 Q4 In Progress 12-Sep-23 289-290/23 Council provided first and second reading to Bylaw #1891 to authorize the establishment of a Tax Arrears Payment Plan. On the September 26, 2023 Agenda 12-Sep-23 291/23 That Council approve the contribution of $946,246 of investment return revenue to the Revenue Stabilization Reserve. COMPLETE 12-Sep-23 292/23 That Council approve a draw of $3,800 from the Contingency Reserve to fund over-budget operating projects as detailed in Appendix C.COMPLETE 12-Sep-23 293/23 That Council approve draw of $107,977 from the Capital Equipment Plan Reserve to fund over-budget capital equipment plan purchases as detailed in the report.COMPLETE 12-Sep-23 294-297/23 Council provided all three readings to Bylaw 1892 that being a bylaw for the purpose of establishing the Subdivision and Development Appeal Board.COMPLETE 12-Sep-23 298/23 That Council receive for information the Trochu Flapjack Fiesta Community Discovery Night Report.COMPLETE 12-Sep-23 299/23 That Council receive for information the Junior Achievement 2023 Report.COMPLETE 12-Sep-23 303/23 That Council rescind motion 274/23 and direct Administration to refer proposed Bylaw 1889 to the September 26th, 2023, Council meeting.Barb Hazelton On the September 26, 2023 Agenda 12-Sep-23 305/23 That Council deny the request from Mr. Andrew Turner for use of the Keiver's Lake Campground on September 15th, 2023.COMPLETE Kevin Gannon Council Action Items Page 213 of 213