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Post-Meeting Agenda Package - CM_Jul25_2023
COUNCIL MEETING POST-MEETING AGENDA Tuesday, July 25, 2023, 8:30 a.m. 1600 2nd Street NE Three Hills, AB T0M 2A0 https://www.youtube.com/@kneehillcounty48 Pages 1.Call Meeting to Order 1.1 Agenda 1.1.1 Additions to the Agenda 1.1.2 Adoption of the Agenda 2.Approval of Minutes 2.1 Regular Council Meeting Minutes of June 27, 2023 3 3.Appointments No Appointments Scheduled 4.Infrastructure- Roads/Bridges/Water/Wastewater/Environment 4.1 Seal Coat Tender Funding 10 5.Community Services 5.1 Planning 5.1.1 Land Use Bylaw Amendments for Renewable Energy 12 Attachments to be delivered later 5.2 Agricultural Service Board & Parks 5.2.1 ASB Inspector/OfficerAppointment 36 5.2.2 State of AgricultureDisaster 38 5.3 Protective Services No Report 5.4 Economic Development No Report 6.Corporate Services 6.1 Alberta Municipal Taxation Professionals Association (AMTPA) Sponsorship 53 7.Legislative Services 7.1 Three Hills 203 FCSS Community Discovery Night 57 7.2 Kneehill Regional Partnership Annual Report 60 7.3 Kneehill Medical Services Retention & Recruitment Task Force Proposed Incentive Change for Upcoming Physicians 80 7.4 2023 Kneehill County Scholarship Applications 83 7.5 Kneehill Housing Request 137 8.Disposition of Delegation & Public Hearing Business No Appointments were Scheduled 9.Council and Committee Reports 140 9.1 Meeting with MP Martin Shields 9.2 Police Advisory Committee 9.3 Trochu Housing Corporation 10.Council Follow-Up Action List 141 11.Closed Session 12.Motions from Closed Session 13.Adjourn Page 2 of 143 __________Initials 1 Kneehill County Regular Meeting of Council Minutes June 27, 2023, 8:30 a.m. 1600 2nd Street NE Three Hills, AB T0M 2A0 Council Present: Faye McGhee, Councillor Jerry Wittstock, Reeve Carrie Fobes, Councillor Laura Lee Machell-Cunningham, Councillor Wade Christie, Councillor Kenneth King, Deputy Reeve Council Absent: Debbie Penner, Councillor Staff Present: Mike Haugen, Chief Administrative Officer Mike Ziehr, Director of Infrastructure Kinza Barney, Director of Corporate Services Debra Grosfield, Manager of Protective Services John McKiernan, Manager of Environmental Services Barb Hazelton, Manager of Planning and Development Marika Von Mirbach, Financial Planning Coordinator Fallon Sherlock, Manager of Parks and Agricultural Service Board Carolyn Van der Kuil, Legislative Services Coordinator _____________________________________________________________________ 1. Call Meeting to Order Reeve Wittstock called the meeting to order at 8:30 a.m. 1.1 Agenda 1.1.1 Additions to the Agenda Additions under Community Services 5.5 Permission to Attend Gathering 1.1.2 Adoption of the Agenda Resolution: 230/23 Moved by: Councillor Christie That Council approve the agenda as amended. CARRIED UNANIMOUSLY Page 3 of 143 June 27, 2023 __________Initials 2 2. Approval of Minutes 2.1 Regular Council Meeting Minutes of June 13, 2023 Resolution: 231/23 Moved by: Deputy Reeve King That Council approves the adoption of the minutes of the June 13, 2023, Regular Meeting of Council, as presented. CARRIED UNANIMOUSLY 3. Appointments 3.1 Delegation- GoA, Assessment Services Branch (ASB) @ 10:00 a.m. The Chair called for a recess at 9:54 a.m. and called the meeting back to order at 10:05 a.m. with all previously mentioned members present. Mike Minard and Janet Hayes from the Government of Alberta Assessment Services provided Council an update on Kneehill County's Designated Industrial Property Assessment. 3.2 Delegation- BDO Canada LLP @ 9:00 a.m. Mitchell Kennedy & Taylor Axelsen from BDO Canada LLP presented Kneehill County's 2022 Draft Financial Statements. 3.3 Delegation- RCMP Olds Detachment @ 11:30 a.m. Sgt. Warren Wright presented to Council a brief overview of the Olds Detachment Police Report. 4. Infrastructure- Roads/Bridges/Water/Wastewater/Environment 4.1 Three Hills East Water Survey Results Resolution: 232/23 Moved by: Councillor McGhee That Council direct Administration to communicate with the landowners located in the Three Hills East Water Service Survey Area that the project will not proceed due to the lack of support from the area residents. CARRIED 5. Community Services 5.1 Planning 5.1.1 Process for Amending the Land Use Bylaw Resolution: 233/23 Moved by: Councillor McGhee Page 4 of 143 June 27, 2023 __________Initials 3 That Council approve a Committee of the Whole meeting scheduled for July 18, 2023, commencing at 1:00 p.m. held at the Kneehill County Administration Building to discuss amending the Land Use Bylaw. CARRIED UNANIMOUSLY Resolution: 234/23 Moved by: Deputy Reeve King That Council move to accept the process for amending the Land Use Bylaw as amended: June 27, 2023, Present the current sections of the Land Use Bylaw that relate to renewable energy. July 18, 2023, Council provide direction regarding the amendments they would like to see in the draft document. July 25, 2023, Administration to come back to Council with a draft amendment to the Land Use Bylaw. July 25, 2023, Administration to accept or amend the draft document. A legal review of the changes to occur. Aug 22, 2023, Administration to bring back the accepted draft document for First Reading. Aug 22, 2023, Council to set the public hearing date for September 26, 2023 – this is the earliest to allow for proper advertising and notification. (It must be advertised for two consecutive weeks with 5 clear days before the hearing.) Draft document is circulated to agencies, adjacent municipalities and is open for public review. Sept 26, 2023, A Public Hearing is held. Council can amend the draft document based on feedback. Council can also provide 2nd and 3rd reading to adopt the bylaw. CARRIED UNANIMOUSLY 5.1.2 Public Engagement RSVP Options Resolution: 235/23 Moved by: Councillor Cunningham That Council move to accept the RSVP Engagement Process as presented. CARRIED UNANIMOUSLY 5.2 Agricultural Service Board & Parks Page 5 of 143 June 27, 2023 __________Initials 4 5.2.1 Growing Kneehill Event Update The Chair called for a recess at 9:54 a.m. and called the meeting back to order at 10:05 a.m. with all previously mentioned members present. Resolution: 236/23 Moved by: Deputy Reeve King That Council table the Growing Kneehill Event Update to later in the meeting so Council can hear the Government of Alberta, Assessment Services Branch Delegation scheduled for 10:00 a.m. CARRIED UNANIMOUSLY Resolution: 237/23 Moved by: Deputy Reeve King That Council remove from the table the Growing Kneehill Event agenda item. CARRIED UNANIMOUSLY Resolution: 238/23 Moved by: Councillor McGhee That on an annual basis Council discuss the maximum of two complimentary tickets, in addition to the Members at Large Agricultural Service Board members as part of the planning of the Growing Kneehill Event update. CARRIED Resolution: 239/23 Moved by: Deputy Reeve King That Council moves to offer the ASB Members at Large each a complimentary ticket to the long table dinner in recognition of their service. CARRIED UNANIMOUSLY 5.3 Protective Services 5.3.1 Kneehill Enforcement Report Resolution: 240/23 Moved by: Councillor Fobes That Council approves the Enforcement Report as presented. CARRIED UNANIMOUSLY 5.4 Economic Development Page 6 of 143 June 27, 2023 __________Initials 5 5.5 Attendance to Event Resolution: 242/23 Moved by: Deputy Reeve King That Council approve the attendance of the Reeve to attend the Martin Shields July 10, 2023, Sunterra/Solterra event. CARRIED UNANIMOUSLY 6. Corporate Services 6.1 2022 Audited Financial Statements Resolution: 241/23 Moved by: Councillor Cunningham That Council accepts the 2022 Audited Financial Statements as presented. CARRIED UNANIMOUSLY 7. Legislative Services 7.1 Bylaw # 1887- Repeal of Obsolete Bylaws Resolution: 243/23 Moved by: Councillor Fobes That Council give first reading to Bylaw 1887 that being a bylaw to repeal obsolete, redundant, and outdated bylaws. CARRIED UNANIMOUSLY Resolution: 244/23 Moved by: Councillor Christie That Council provide second reading to Bylaw 1887. CARRIED UNANIMOUSLY Resolution: 245/23 Moved by: Deputy Reeve King That Council provide unanimous consent for third reading to Bylaw 1887. CARRIED UNANIMOUSLY Resolution: 246/23 Moved by: Councillor Cunningham Page 7 of 143 June 27, 2023 __________Initials 6 That Council provide third and final reading to Bylaw 1887. CARRIED UNANIMOUSLY 7.2 Three Hills Thrashers Junior Hockey Club Sponsorship Request The Chair called for a recess at 11:16 a.m. and called the meeting back to order at 11:30 a.m. with all previously mentioned members present. Resolution: 247/23 Moved by: Councillor Cunningham That Council provides support to the Three Hills Thrashers Junior “B” Hockey Club, by sponsoring $500.00 from the Recreation, Community, Arts and Cultural Events grant program. CARRIED UNANIMOUSLY 8. Disposition of Delegation & Public Hearing Business 8.1 GoA, Assessment Services Branch (ASB) Resolution: 248/23 Moved by: Councillor Christie That Council receive for information the Government of Alberta, Assessment Services Branch presentation. CARRIED UNANIMOUSLY 8.2 RCMP Olds Detachment Resolution: 249/23 Moved by: Deputy Reeve King That Council accept the RCMP presentation for information, as presented. CARRIED UNANIMOUSLY 9. Council and Committee Reports No Report. 10. Council Follow-Up Action List Resolution: 250/23 Moved by: Councillor McGhee That Council receive for information the Council Follow-Up Action List as presented. CARRIED UNANIMOUSLY Page 8 of 143 June 27, 2023 __________Initials 7 11. Closed Session Resolution: 251/23 Moved by: Councillor Christie That this meeting goes into closed session at 11:48 a.m. for the following reason(s): Legal Advice (FOIP- Section 27) Third Party Business (FOIP-Section 16) CARRIED UNANIMOUSLY Resolution: 252/23 Moved by: Deputy Reeve King That Council return to open Meeting at 2:35 p.m. 2:35 p.m. - meeting recessed 2:35 p.m. - meeting resumed CARRIED UNANIMOUSLY 12. Motions from Closed Session Resolution: 253/23 Moved by: Councillor Fobes That Council direct Administration to prepare a list of concerns to raise at the September 19th, 2023 hearing regarding a proposed solar generation facility in Kneehill County. CARRIED UNANIMOUSLY 13. Adjourn The meeting be adjourned at 2:37 p.m. Jerry Wittstock, Reeve Mike Haugen, CAO Page 9 of 143 REQUEST FOR DECISION AGENDA ITEM # 4.1 Page 1 of 2 Version: 2022-02 Subject: Seal Coat Tender Funding Request Meeting Date: Tuesday, July 25, 2023 Prepared By: Mike Ziehr, Director of Infrastructure Presented By: Mike Ziehr, Director of Infrastructure RECOMMENDED MOTION: That Council approves a draw of $180,000 from the Capital Roads Reserve to fund the installation of a graded aggregate seal coat and road repairs on Range Road 240 and Range Road 234, for which the submitted bid was higher than originally budgeted. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☒ ☐ ☐ ☐ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- Not applicable Council Bylaw/Policy (cite)- Not applicable BACKGROUND/PROPOSAL: The approved 2023 Kneehill County Budget allowed for the installation of a graded aggregate seal coat over the existing surface on Range Road 240 (PBI Road) as well as on Range Road 234 (Airport Road). During the design stage of these projects, it was noted that there were several sub-surface failures that required repair prior to the installation of the seal coat. These repairs were added to the scope of work in the tender. The project was tendered and closed on July 24th. Two compliant bids were received with the low bid being $346,000, exclusive of GST. The amount budgeted for these two road projects in the 2023 budget was $220,000, therefore an additional $180,000 would be required to fund these projects, including engineering and contingencies for a total project upset cost of $400,000. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Installing a graded aggregate seal coat on an existing surfaced road is considered regular maintenance and should be performed on average every seven years to protect the integrity of the road surface. This seal coat would seal the surface from moisture as well as provide reinforcement of the wearing surface on the road. Existing records verify that both of these roads have exceeded the seven-year maintenance period for re- seal coating. Page 10 of 143 REQUEST FOR DECISION AGENDA ITEM # 4.1 Page 2 of 2 Version: 2022-02 FINANCIAL & STAFFING IMPLICATIONS: The additional funding for the project would be provided through the Road Capital Reserve. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: N/A COUNCIL OPTIONS: 1. That Council approve the recommended motion as presented. 2. That Council not approve the recommended motion as presented. 3. That Council suggest alternate options to the motion. FOLLOW-UP ACTIONS: If Council approves the recommended motion, the contract for installing the graded aggregate seal coat will be awarded to the low bidder. APPROVAL(S): Mike Ziehr, Director of Infrastructure Approved- ☒ Mike Haugen, Chief Administrative Officer Approved- ☐ Page 11 of 143 REQUEST FOR DECISION Page 1 of 4 Version: 2022-02 Subject: Bylaw 1889 - Land Use Bylaw 1808 Amendment Meeting Date: Tuesday, July 25, 2023 Prepared By: Barb Hazelton, Manager of Planning & Development Presented By: Barb Hazelton, Manager of Planning & Development RECOMMENDED MOTION: 1. That Council provide first reading to Bylaw 1889, being a Bylaw to amend Sections 71 and 74 of Land Use Bylaw 1808. Or 2. That Council direct Administration to make further amendments to proposed Bylaw 1889, being a Bylaw to amend Sections 71 and 74 of Land Use Bylaw 1808. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☒ ☐ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- Municipal Government Act, Renewable Energy Act, Alberta Utilities Commission Act, Council Bylaw/Policy (cite)- Bylaw 1829, Municipal Development Plan, Land Use Bylaw 1808 BACKGROUND/PROPOSAL: During a closed session portion of the June 13, 2023, Council meeting, Council directed Administration to initiate an amendment to the Land Use Bylaw to revise the sections relating to wind and solar renewable energy. Council further scheduled a Committee of the Whole for July 18, 2023, which is noted on the table below and accepted by Council at the June 27, 2023, Council meeting. Council Dates June 27, 2023 Present the current sections of the Land Use Bylaw that relate to renewable energy. July 18, 2023 Council provide direction regarding the amendments they would like to see in the draft document. July 25, 2023 Administration to come back to Council with a draft amendment to the Land Use Bylaw. July 25, 2023 Administration to accept or amend the draft document. A legal review of the changes to occur. August 22, 2023 Administration to bring back the accepted draft document for First Reading. August 22, 2023 Administration to set the public hearing date on September 26, 2023 – this is the earliest to allow for proper advertising and notification. (It must be advertised for two consecutive weeks with 5 clear days before the hearing.) Draft document is circulated to agencies, adjacent municipalities and is open for public review. Page 12 of 143 REQUEST FOR DECISION Page 2 of 4 Version: 2022-02 September 26, 2023 A Public Hearing is held. Council can amend the draft document based on feedback. Council can also provide 2nd and 3rd reading to adopt the bylaw. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Council has noted several concerns they have with renewable energy projects and the amount of high classification farmland that is being taken out of production for these projects in many municipalities. Council is also aware of the sections of the MGA that empowers the province with greater authority in approving these projects. (These sections have been attached for reference.) Council has chosen to make changes to the Land Use Bylaw in order to protect these high classification lands a nd also to ensure that the Land Use Bylaw provides greater clarity to developers regarding the expectations of Kneehill County for these projects. For the Committee of the Whole meeting, Administration provided Council with several examples of the wind and solar renewable energy sections from other municipalit y’s adopted land use bylaws for discussion purposes. Administration highlighted three municipalities where their bylaw was well presented and easily understood for Council’s consideration. Also provided was a map of Kneehill County which noted the number of acres in each land classification as determined by the province. Administration provided the percentages of each soil classification in Kneehill County for information purposes. Council referenced the M.D. of Willow Creek bylaw as the template to go off, and some sections from the draft bylaw for Foothills County were also highlighted for discussion. This proposed bylaw from Foothills County was introduced as well. Council went through the Willow Creek bylaw section by section to determine what was applicable and to provide direction to Administration in drafting our proposed bylaw. Council also wanted several sections from the Foothills draft included. Based on the direction received, Administration has drafted the attached Land Use Bylaw amendment. Two things should be noted: 1. We have removed some of the duplication in order to streamline the document. 2. We have amended some of the words to reflect the terminology of our existing Land Use Bylaw for consistency. We want to highlight the following sections in order of appearance in the document. Wind Energy Conversion Systems (WECS) Under Section 2 – Information Requirements (c) – It is unclear what we are asking an applicant to provide as it is undefined. We need the ability to provide direction to an applicant when they have questions, but there would be difficulty in clarifying our expectations. The other question we have is what we would do with the information once we receive it? We do not have criteria that would outline or define what creates visual impact, nor do we have a line drawn that would indicate it has become too excessive and changes need to be made. This will be challenging for applicants and staff, as visual impact has the potential to be very subjective. Under Section 3 – Referrals – We have changed all the agency names to reflect the current ministry name. Under Section 4 – Setbacks – (1) we have required the minimum distance of 1.6 km (1 mile) from any dwelling not belonging to the owner of land where a proposed WECS will be located as directed by Council. We have also included the option for a landowner living on land adjacent to a WECS, to waive this requirement b y providing notice in writing to the Development Authority. Page 13 of 143 REQUEST FOR DECISION Page 3 of 4 Version: 2022-02 (2) We have included a 100-metre setback requirement to side and rear property lines. (3) We have included a 400-metre setback requirement from a municipal road allowance. Please see the site plans included in your package that demonstrate the effect of this buffer on a quarter section of land. (4) W e have added the requirement to have Alberta Transportation approval for any WECS adjacent to a highway. (5) We have included protections for the flight path of airports. (6) We have included setbacks of 2 miles to significant water bodies in Kneehill County. This is to protect the habitat for birds of prey and waterfowl. Under Section 6 (2) we have added an additional note that WECS cannot be used for advertising purposes. Section 8 has been added. The AUC has criteria that will trigger a new permit. Once we receive notification that this has been triggered a new development permit will be required. Under the definitions for solar, there was not alignment between the definitions as they were taken from two different municipalities. Both the solar energy system, agricultural and solar energy system, private refer to agricultural use. We have removed the agricultural use from the solar energy system, private, and have aligned the solar portion of the solar energy system, private, to provide consistency. We have categorized the requirements for ease of use and have included the additional ones as directed by Council. Under Section 3 – Specific to Construction (c) we have removed the estimated employee vehicle trips as we have no mechanism to enforce how employees get to work. Under the Fire and Emergency Management Section we have removed the original text requiring a Neighbour Emergency Response Plan as that is included in an Emergency Response Plan which is already covered by (c). Administration is open to additional discussion or questions regarding this draft bylaw amendment. FINANCIAL & STAFFING IMPLICATIONS: This amendment has been drafted in house so there were no financial implications beyond staff time. Due to the legislated requirements to make changes to Land Use Bylaws, and the enhanced engagement for the Municipal Development Plan, staff have not been able to proceed with some of the Intermunicipal Development Plan reviews that were proposed to be done in this fiscal year. Some legal costs have/ and will be incurred during the review. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Public Hearing Other: ATTACHMENTS: Kneehill County current sections of the Land Use Bylaw Section 619 & 620 of the Municipal Government Act Page 14 of 143 REQUEST FOR DECISION Page 4 of 4 Version: 2022-02 COUNCIL OPTIONS: 1. That Council move to accept the draft Bylaw 1889 as presented. 2. That Council move to accept the draft Bylaw 1889 as amended. 3. Council set another date to have a further discussion of the proposed amendments to the Land Use Bylaw. 4. Council accept as information. FOLLOW-UP ACTIONS: Administration will ensure that the direction of Council is followed, and all advertising and notification requirements are met throughout this process. APPROVAL(S): Kevin Gannon, Director of Community Services Approved- ☐ Mike Haugen, Chief Administrative Officer Approved- ☒ Page 15 of 143 BYLAW NO. 1889 LAND USE BYLAW AMENDMENT FOR RENEWABLE ENERGY BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AMEND LAND USE BYLAW NO. 1808 WHEREAS, pursuant to the Municipal Government Act, Chapter M-26, Revised Statutes of Alberta 2000, as amended, a Municipal Council must pass a Land Use Bylaw; and WHEREAS, THE Council of Kneehill County has decided to update the Land Use Bylaw which divides the Municipality into districts and regulates the use and development of land and buildings within the Municipality as prescribed in the Bylaw; and WHEREAS, a Public Hearing into the proposed Bylaw was scheduled for and held on ________________, commencing at 10:00 a.m. at the Kneehill County Office; NOW THEREFORE, the Municipal Council of Kneehill County, in the Province of Alberta, duly assembled and under the powers conferred upon it by the Municipal Government Act, RSA 2000, Chapter M-26, enacts as follows: 1. This bylaw shall be cited as the Kneehill County Land Use Bylaw. 2. The use and development of land and buildings within Kneehill County shall be established as per Schedule “A”, attached to and forming part of this Bylaw. 3. Kneehill County Land Use Bylaw 1808 Sections 71 and 74 are hereby repealed and amendments thereto. 4. That this bylaw shall take effect on the date of the third and final reading. READ a first time on this day of . Public Hearing Date on this day of . READ a second time on this day of . READ a third time and final time of this day of . Reeve Jerry Wittstock Date Bylaw Signed Chief Administrative Officer Mike Haugen Page 16 of 143 Page | 1 Kneehill County Bylaw 1889 WIND ENERGY CONVERSION SYSTEMS (WECS) Amendment to Bylaw 1808 1. DEFINITIONS The following definitions apply to this part: Blade – A part of a WECS rotor which acts as a single airfoil, to extract kinetic energy directly from the wind. Blade Clearance – The distance from grade to the bottom of the rotor’s arc. External Parcel Boundary – The property boundary for the subject lands which refers to the boundary adjacent to a road allowance. Horizontal Axis Rotor – A wind energy conversion system, typical of conventional or traditional windmills. Internal Parcel Boundary – The side and rear property boundary for the subject lands. Rotor’s Arc – The largest circumferential path travelled by a WECS’ blade. Total Height – The height from grade to the highest vertical extension of a WECS. In the case of a WECS with a horizontal axis rotor, total height includes the distance from grade to the top of the tower, plus the distance from the top of the tower to the highest point of the rotor’s arc. Towers – The structure which supports the rotor above grade. Vertical Axis Rotor – A wind energy conversion system where the rotor is mounted on an axis perpendicular to the earth’s surface. Small Scale Wind Energy Conversion System (WECS) (Category 1) – A wind energy conversion system less than 6.1 m (20 feet) in height consisting of a single structure with the capacity to generate electricity only for the property owner’s use on the site it is located, and not supplying power to the grid. Wind Energy Conversion System (WECS) (Category 2) – A wind energy conversion system of one or more structures designed primarily for the property owner’s use but capable of producing excess power supplying the provincial grid system. Wind Energy Conversion System (WECS) (Category3) – A wind energy conversion system of one or more structures designed to convert wind energy into mechanical or electrical energy on one or more parcels of land for commercial purposes. Page 17 of 143 Page | 2 Kneehill County Bylaw 1889 2. INFORMATION REQUIREMENTS All development applications for a WECS, depending on category, shall be required to be accompanied by the following: (a) (a) a site plan showing and labeling the information outlined in this schedule, and the location of overhead utilities on or abutting the subject lot or parcel; Category 1 Category 2 Category 3 (b) (b) a detailed public consultation process, complete with a summary report; (c) (c) an analysis of the visual impact of the project with respect to the scenic qualities of the municipal landscape, including the cumulative impact of other WECS in the area and the impact of overhead collection lines; (d) (d) scale elevations or photographs of the proposed WECS showing total height, tower height, rotor diameter, and colour; (e) (e) the manufacturer’s specifications indicating: - the WECS rated output in kilowatts; - the safety features and sound characteristics; - the type of material used in the tower, blade, and/or rotor construction; (f) (f) a noise analysis at the site of the installation and the boundary of the property containing the development, to ensure consistency with AUC Rule 12 (g) (g) specifications on the foundations and/or anchor design, including location and anchoring of any guy wires; (h) (h) proof of the applicant’s circulation to required regulatory agencies and government departments; (i) (i) information regarding general public safety; (j) (j) impacts to the local road system including required approaches from public roads; (k) (k) a plan outlining site decommissioning and reclamation; (l) (l) a description of potential impacts on existing or nearby WECS and wind infrastructure on adjacent properties. Page 18 of 143 Page | 3 Kneehill County Bylaw 1889 3. REFERRALS Prior to making a decision on a development application for a WECS, Administration will refer the application to the adjacent landowners within a 2-mile radius of each turbine as well as the agencies noted below. Due to the site-specific nature of each development, the list noted below is not exhaustive and ministry names are subject to change from time to time. The Municipal Planning Commission will consider all information received as part of the decision process. Alberta Arts, Culture and Status of Women – Historic Resources, Alberta Electric System Operator (AESO), Alberta Environment and Protected Areas, Alberta Transportation and Economic Corridors, Alberta Utilities Commission, Innovation, Science and Economic Development Canada, NAV Canada, and Alberta Air Ambulance 4. SETBACKS (1) A WECS shall be located a minimum distance of 1.6 km (1 mile) from any dwelling not belonging to the owner of the land on which the WECS is located or at the distance established by the ‘AUC Rule 12: Noise Control’ whichever is greater. The current owner of a dwelling or subdivided residential property not belonging to the owner of the land on which a proposed WECS is located may waive the 1.6 km (1 mile) required setback by providing notice in writing to the Development Authority. (2) A WECS shall be located so that the setback is a minimum of 100 metres (328 feet) from any side and rear property lines. (3) The setback for a WECS shall be a minimum of 400m (1312 feet) from a municipal road allowance. (4) A WECS adjacent to a provincial highway must have the approval of Alberta Transportation and it will be mandatory to meet their setbacks requirements. (5) No WECS shall be located within the flight path of an existing airport as recognized by NAV Canada. (6) In order to protect habitat for birds of prey and waterfowl, (i.e. herons) no WECS shall be located within two miles of the following significant water bodies: Red Deer River Keiver’s Lake – (Lake No. 2) Bigelow Dam Lake 19 – (Ducks Unlimited Loc 840434) Page 19 of 143 Page | 4 Kneehill County Bylaw 1889 5. MINIMUM BLADE CLEARANCE The minimum vertical blade clearance from grade shall be 7.5 m (24.6 feet) for a WECS employing a horizontal axis rotor unless otherwise required by the Municipal Planning Commission. 6. COLOUR AND FINISH (1) A WECS shall be finished in a non-reflective matte and colour which minimizes the obtrusive impact of a WECS, to the satisfaction of the Municipal Planning Commission. (2) The wind turbines may display the developer’s and/or manufacturer’s logos and identification lettering on the structure but cannot be used for other advertising purposes. 7. NUMBER OF WECS (1) Two or more WECS on a parcel or lot will be considered a multiple WECS for the purposes of this bylaw. (2) The Municipal Planning Commission may approve multiple WECS on a case-by- case basis having regard for: (a) proximity to other immediate land uses, (b) density of WECS, (c) underlying utilities, (d) information received through the circulation process and at the planning commission meeting regarding the development. 8. CHANGES TO WECS (1) Any upgrades to an existing WECS that trigger an amendment or a new permit from the AUC will also require a new development permit from Kneehill County. (2) Any significant changes to the approved site plan will require a new development permit from Kneehill County. Page 20 of 143 Page | 5 Kneehill County Bylaw 1889 SOLAR ENERGY SYSTEMS 1. DEFINITIONS The following definitions apply to this part: Solar energy system, agricultural, is a system using solar panels to collect solar energy from the sun and convert it to energy to be used for on-farm purposes, agricultural production or processing and on-site consumption. These energy systems are connected to the power grid and may augment the grid from time to time. Solar energy system, commercial/industrial, is a system using solar technology to collect energy from the sun and convert it to energy to be used for off-site consumption, distribution to the marketplace, or a solar energy system not meeting the definition of solar energy systems, private. Solar energy system, private, is a system using solar panels to collect solar energy from the sun and convert it to energy to be used for a single landowner, resident, business, or occupant of a site, for personal, domestic, and/or business use, uses onsite. Annual electricity produced for the site is generally expected to be equal to consumption. 2. SOLAR ENERGY SYSTEM, PRIVATE APPLICATIONS (1) Development and/or Safety Code Permit applications for a solar energy system, private, shall be accompanied by the following information: (a) documentation showing the system is designed to produce energy for the onsite sole use and consumption by the landowner, resident or occupant; (b) manufacturer’s specifications for system design, installation and output capacity; (c) orientation and placement of solar panels on the site including setbacks from property lines; (d) manufacturer’s specification and design drawings for panels mounted to the roof or walls of a building or accessory structure, including how the panels are to be affixed, maximum projection from the roof or wall, and structural capacity of the roof or wall to support the proposed development; (e) for free-standing solar panels, a description of the proposed ground mount design and maximum height from the existing grade; and (f) documentation showing all systems for mounting and securing meet Safety Code requirements. (2) Solar energy system, private, shall adhere to the following: (a) Panels shall be located so they do not create a glare on or impact neighbouring parcels or public roadways, or unduly affect the amenities of the neighbourhood, or present a danger to the travelling public. (b) Panels mounted to a roof of a building or accessory structure shall not extend beyond the outermost edge of the roof. Page 21 of 143 Page | 6 Kneehill County Bylaw 1889 (c) Panels mounted to a roof or wall of a building or accessory structure shall not project more than 0.45 m (1.5 feet) from the surface. (d) The maximum height of a free-standing solar panel shall not exceed 2.44 m (8 feet). (e) Setbacks prescribed in the land use district, or those setbacks established by a condition applied to a development permit shall prevail; and (f) The maximum number of panels per parcel shall be regulated by the Development Authority, subject to the existing use of the parcel and the current use of adjacent parcels. 3. SOLAR ENERGY SYSTEM, COMMERCIAL/INDUSTRIAL APPLICATIONS (1) Development applications for a solar energy system, commercial/industrial, shall be accompanied by the following information: Site Information (a) Location of overhead utilities on or adjacent to the subject parcel. (b) Location and identification of environmentally sensitive areas on the parcel where the panels are to be located. (c) A detailed site plan showing the titled parcel(s) location of the solar energy system, required setbacks, existing structures, distance from adjacent land and road allowance. (d) A landscaping and screening plan showing how the installation will be visually screened from neighbouring parcels and adjacent roadways is to be submitted to the satisfaction of the County and will include sufficient construction details, plant lists and minimum sizes. Specific to Development (a) Details regarding the system type, number of structures, height of structures, energy process, grid connection and rated output. (b) Details regarding signage, public safety and security measures. Specific to Land (a) Site suitability analysis, including but not limited to, topography, soils characteristics and classification, storm water drainage collection and management for a 1:30 year storm event, road accessibility, grading and drainage plan, availability of water supply, sewage disposal and solid waste disposal if required, compatibility with surrounding land uses, potential impacts on agricultural land, potential visual impacts and consistency with the Municipal Development Plan. (b) Environmental impact assessment prepared by a qualified professional demonstrating site suitability, impact mitigation reclamation requirements. Page 22 of 143 Page | 7 Kneehill County Bylaw 1889 (c) Stormwater cannot be released into a natural drainage system without the approval of Alberta Environment and Protected Areas thus the applicant should have alternative management options. Specific to Construction (a) Impacts on the local road system including approaches. (b) A soils erosion, topsoil and soil stockpile management plan to address: Any proposal to strip and stockpile topsoil during the construction/erection period and the rationale or need for doing so, and the details on proposed soil management practices and erosion control due to both wind and water; for the period of both construction and post-construction. Surface drainage and erosion control must also adequately address and account for impacts associated with the impervious nature of the collectors. (c) Detailed information regarding a construction traffic management plan including estimated number of trips, parking and staging areas and any potential impacts to public roads. A Road Use Agreement will be required and the County must approve any haul route as well as any staging areas that falls outside of the proposed site and utilizes our road network. Post Construction (a) Post construction and decommissioning plan detailing removal of all solar energy structures and the reclamation of the land back to its natural state or equivalent land capability. (b) A vegetation, weed and pest management plan that addresses how invasive plants, weeds, and pests such as Richardson Ground Squirrels will be controlled during the construction period and the projected lifespan of the development, to be submitted for review and approval of the Kneehill County Agricultural Fieldman. Fire & Emergency Management (a) A Fire Safety Plan submitted with the application for review and approval by the Fire Safety Codes Officer prior to project commencement. (b) A Fire Mitigation Strategy submitted for review and approval by the Kneehill County Fire Services Department (KCFS). Any changes to the fire mitigation plan, the solar installation layout, spacing between solar collectors, the screening plan or any other aspect of the project as requested by the KCFS must be undertaken and resubmitted to the satisfaction of KCFS prior to prior to project commencement.. (c) An Emergency Response Plan prepared by a qualified professional and approved by the County’s Emergency Management Department prior to prior to project commencement. 4. PUBLIC CONSULTATION Page 23 of 143 Page | 8 Kneehill County Bylaw 1889 (1) The applicant, or agent, shall advertise and host at least one open house or public meeting, in the general area of the site proposed for development, and provide proof of the meeting with a summary of the findings, to the municipality prior to the Municipal Planning Commission meeting, where the application will be heard. 5. ADDITIONAL APPROVALS (1) Copies of regulatory approvals, utility permits and any other approvals required by the federal and/or provincial government shall be provided to the municipality. 6. PROTECTION OF AGRICULTURAL LANDS (1) In order to minimize the impact on agricultural lands, the: (a) siting of solar energy systems, commercial/industrial should take place on lands considered to be low production, in dry corners, or on poor agricultural land with a Canada Land Inventory (CLI) soil classification of 4 through 7; (b) use of irrigated land, native prairie grassland, and high quality agricultural soils with a Canada Land Inventory (CLI) soils classification of 1 through 3, shall be prohibited. These lands are defined on the attached map noted as “Schedule A”. (c) Topsoil must remain on the property it originated on and may be stockpiled, but must be managed in a way that it can be utilized for reclamation. Stockpiles are to be kept under suitable weed free vegetative cover (minimum 80%) to prevent soil erosion. The vegetative cover must be established immediately upon completion of stockpiling and maintained for the life of the stockpile. 7. NOTIFICATION (1) Development applications shall be referred to: (a) Provincial and Federal agencies, the list noted below is not exhaustive and ministry names are subject to change from time to time: Alberta Agriculture and Forestry Alberta Arts, Culture and Status of Women – Historical Resources Alberta Energy Systems Operator (AESO) Alberta Environment and Protected Areas Alberta Transportation and Economic Corridors Alberta Utilities Commission Innovation, Science & Economic Development Canada NAV Canada Transport Canada (b) Adjacent municipalities if required in an Intermunicipal Development Plan. (c) Landowners within 3.2 km (2 miles) of the proposed site or in accordance with an existing Intermunicipal Development Plan. 8. ADDITIONAL CONDITIONS Page 24 of 143 Page | 9 Kneehill County Bylaw 1889 (1) Depending on the size, type and site of the project being proposed, the designated officer or Municipal Planning Commission may require the applicant to comply with any or all of the following standards or conditions: (a) A Road Use Agreement will be required to be entered into with Kneehill County. (b) A Development Agreement shall be entered into and registered on the title of the lands where the project is sited. Page 25 of 143 TWP 31 RNG 22TWP 31 RNG 24 TWP 31 RNG 23TWP 31 RNG 25 TWP 32 RNG 24 TWP 32 RNG 25 TWP 33 RNG 23 TWP 32 RNG 23 TWP 33 RNG 24 TWP 32 RNG 26 TWP 33 RNG 25 TWP 29 RNG 24 TWP 33 RNG 26 TWP 29 RNG 26 TWP 32 RNG 22 TWP 30 RNG 26 TWP 29 RNG 25 TWP 29 RNG 23 TWP 30 RNG 24 TWP 30 RNG 22 TWP 29 RNG 22 TWP 30 RNG 23 TWP 30 RNG 25 TWP 34 RNG 23 TWP 34 RNG 24 TWP 34 RNG 22 TWP 34 RNG 25 TWP 28 RNG 20 TWP 29 RNG 21 TWP 28 RNG 21 TWP 33 RNG 22 TWP 31 RNG 26 TWP 28 RNG 24 TWP 28 RNG 23 TWP 28 RNG 22 TWP 30 RNG 21 TWP 31 RNG 21 TWP 27 RNG 21 TWP 34 RNG 21 TWP 27 RNG 20 TWP 29 RNG 20 TO MORRIN TWP RD 340 TWP RD 334 TWP RD 332 TWP RD 330 TWP RD 324 TWP RD 322 TWP RD 320 TWP RD 314 TWP RD 310 TWP RD 304 TWP RD 302 TWP RD 300 TWP RD 292 TWP RD 290 TWP RD 284 TWP RD 282 TWP RD 280 RGE RD 210 RGE RD 211 TWP RD 280 RGE RD 222 RGE RD 215 RGE RD 214 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 242 RGE RD 235 RGE RD 234 RGE RD 231 RGE RD 230 RGE RD 224 TWP RD 284 RGE RD 265 RGE RD 264 RGE RD 262 RGE RD 255 RGE RD 253 RGE RD 252 RGE RD 270 TWP RD 292 TWP RD 300 TWP RD 302 TWP RD 304 TWP RD 310 TWP RD 314 TWP RD 320 TWP RD 322 TWP RD 332 TWP RD 334 TWP RD 340 TWP RD 344 TWP RD 342 RGE RD 240 RGE RD 234 RGE RD 233 RGE RD 232 RGE RD 231 RGE RD 230 RGE RD 225 RGE RD 224 RGE RD 223 RGE RD 222 RGE RD 221 RGE RD 220 RGE RD 215 RGE RD 214 TWP RD 342 TWP RD 344 TWP RD 350 RGE RD 264 RGE RD 263 RGE RD 261 RGE RD 252 RGE RD 251 RGE RD 250 RGE RD 245 RGE RD 244 RGE RD 243 RGE RD 242 RGE RD 241 RGE RD 240 RGE RD 263 RGE RD 254 RGE RD 261 RGE RD 251 RGE RD 243 RGE RD 241 RGE RD 233 RGE RD 225 RGE RD 223 RGE RD 221 RGE RD 220 RGE RD 212 RGE RD 213 RGE RD 205 TWP RD350 RGE RD 260 RGE RD 255 RGE RD 254 806 583 582 587 805 836 806 837 585 841 838 836 836 806 575 575 21 9 21 21 27 27 9 THREE HILLS ACME LINDEN CARBON TROCHU Canadian Land Inventory Soil Classification 0 10 205 Kilometers Kneehill County makes no representations or warranties regarding the information contained in this document including, without limitation, whether said information is accurate or complete. Persons using this document do so solely at their own risk, and Kneehill County shall have no liability to such persons for any loss or damage whatsoever. This document shall not be copied or distributed to any person without the express written consent of Kneehill County.©2022 Kneehill County. All rights reserved. Data obtained from CLI 1960s-1980s Project Name : KC_0070 Soil Classification 1 2 3 4 5 6 7 8 "SCHEDULE A" Page 26 of 143 Length: 802.18 Metres Length: 801.23 Metres Length: 809.58 MetresLength: 801.36 Metres 1000 ft1000 ft1000 ft1000 ft1000 ft1000 ft1000 ft1000 ft1000 ft 500 m500 m500 m500 m500 m500 m500 m500 m500 m July 19, 2023 Scale 1:9,028 1 inch = 752.33 feet 1 cm = 90.28 metres Map centre at latitude +51.690°N and longitude -113.451°E Tarin Resource Services Ltd., a distributor for Valtus Imagery Services Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), (c) OpenStreetMap contributors, and the GIS User Community Government of Alberta, Alberta Open Government Licence Page 27 of 143 Length: 805.14 Metres Length: 805.68 Metres Length: 809.58 MetresLength: 802.85 Metres 1000 ft1000 ft1000 ft1000 ft1000 ft1000 ft1000 ft1000 ft1000 ft 500 m500 m500 m500 m500 m500 m500 m500 m500 m July 19, 2023 Scale 1:9,028 1 inch = 752.33 feet 1 cm = 90.28 metres Map centre at latitude +51.689°N and longitude -113.449°E Tarin Resource Services Ltd., a distributor for Valtus Imagery Services Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), (c) OpenStreetMap contributors, and the GIS User Community Government of Alberta, Alberta Open Government Licence Page 28 of 143 49. Alternative & Renewable Energy Systems (1) Alternative & Renewable Energy Systems for commercial generation purposes shall require a development permit application which shall include the following information where applicable: (a) The manufacturers specifications indicating: i. the rated DC output in kilowatts; ii. safety features and sound characteristics; iii. type and material used; and iv. certification mark as per Alberta STANDATA LEG-ECR2, if applicable. (2) Any private ground-mounted alternative or renewable energy systems in a hamlet shall be located and screened, by landforms, natural vegetation or other means to minimize its visual impact on adjacent residences, public roads, trails or other public areas. Ground- mounted renewable energy systems for a commercial solar generation facility are prohibited in hamlets. (3) Any ground-mounted alternative or renewable energy systems in any district (excluding Hamlets) may be required to be located and screened by landforms, natural vegetation or other means to minimize the visual impact on adjacent residences, public roads, trails or other public areas. All ground-mounted systems require a development permit. (4) Upon abandonment or termination of any alternative or renewable energy system’s use, the entire facility and all components associated with the system, including towers or support structures, shall be removed and the site restored to its pre-construction condition. (5) Upon abandonment or termination of any geothermal energy system, closure of all facilities and wells; removal of all above-ground components and gravel (if not maintained for other uses); recontouring the surface; and revegetation are required. (6) All plumbing, reservoirs, pumps and other equipment associated with solar or geo-thermal heating or cooling systems shall require plumbing, electrical and building permits as required and must meet all applicable provincial plumbing, electrical and building code and any other municipal requirements. (7) Alternative & Renewable Energy Systems can be applied to grid-connected or stand-alone configurations in agricultural, residential, commercial, and industrial applications. (8) Only private use alternative and renewable energy systems are permitted in residential areas. (9) Any necessary Safety Codes permits must be obtained. Page 29 of 143 Solar Energy Systems (1) Applications for a private use solar energy system with ground-mounted arrays may be considered in any district except the Manufactured Home District (MHD). (2) Solar energy systems with ground-mounted arrays and associated equipment will require a development permit and will need to meet setbacks for the district. (3) Solar arrays may be installed on the roof of any building or may be ground mounted in a rear or side yard. Private use roof installed solar arrays will not require a development permit. (4) Approval from the Alberta Utilities Commission (AUC) and any other provincial or federal agency or utility company is required prior to the operation of any grid-connected solar energy system as required. (5) Before granting a development permit where the use is discretionary, the development authority shall notify, in writing, property owners within a one (1) mile distance of the proposed site and give adjacent property owners twenty-one (21) days to provide written comments to the Development Officer with respect to the proposed facility. The development authority will consider the comments received from the property owners that are within our authority to consider prior to making a decision on the development permit application. (6) The Development Authority may require the applicant to provide a Basic Environmental Review prepared by a qualified professional. (7) If the solar energy system with a ground-mounted array is decommissioned, the applicant is required to return the project location to the same or better land capability it had before the project started. For example, topsoil, altered drainage systems, or compacted soil resulting from construction, operation, or decommissioning of the site should be mitigated. A decommissioning and or mitigation plan may be required. (8) If a solar array is being mounted on a tower/pole, the applicant will have to adhere to the height requirements of the applicable district as stated in the Bylaw. (9) There shall be no aboveground portion of an alternative energy structure located in the front yard. A solar array may be ground mounted in a side yard, provided the structure complies with the minimum side yard setback requirements of the District. (10) A solar array that is mounted on a wall may project a maximum of: (a) 1.5 m (5 ft.) from the surface of that wall, when the wall is facing a rear lot line; and (b) in all other cases, 0.6 m (2 ft.) from the surface of that wall. (11) If a roof mounted solar array requires raising of the top of the array for alignment, the top of the array shall not project above the highest roofline by more than 0.3 meters (1 ft.). The solar array must not extend beyond the outermost edge of the roof. (12) Safety code permits are required. (13) Solar collectors must be located so that glare is not directed at adjacent sites and does not affect traffic safety. Page 30 of 143 Wind Energy Conversion Systems For the purpose of this section, the following definitions apply: "Blade" means an element of a WECS rotor that forms an aerodynamic surface to extract energy from the wind. "Blade Clearance" means the minimum distance from grade to the bottom of the rotor’s arc. "Grade for WECS" means the elevation of the finished ground surface at the completion of the building or structure, excluding minor variances. "Horizontal Axis Rotor" means a WECS where the rotor is mounted on an axis parallel to the earth’s surface. "Rotor’s Arc" means the total path traveled by a WECS’ blade. "Total Tower Height" means the height of the tower from grade to the furthest vertical extension of the rotor. "Tower" means the structure that supports the rotor or other energy collection device of the WECS above the ground. "Vertical Axis Rotor" means a WECS where the rotor is mounted on an axis perpendicular to the earth’s surface. "Wind Energy Conversion System" (WECS) means an aggregation of parts, including the base, supporting structure, tower, generator, rotor, blades, etc., in such configuration as necessary to convert wind energy into mechanical or electrical energy. (1) The intent of the following procedures and standards is to provide for the development of wind energy conversion systems (WECS) in a manner that minimizes impacts on both the environment and resident/landowners within the County. (2) Development Standards for a Wind Energy Conversion System. (a) Minimum setbacks: i. A WECS shall be located so that the outside of the Rotor’s Arc is a minimum of 7.6 m (25 ft.) from the vertical projection of the parcel boundary; ii. A WECS shall be located a distance of at least 0.8 km (0.5 mile) from a dwelling not belonging to the owner of the land on which the WECS is located. This includes an undeveloped parcel that has been subdivided for residential purposes; 1. The current owner of a dwelling or subdivided residential property not belonging to the owner of the land on which a proposed WECS is located may waive the 0.8 km (0.5 mile) required setback by providing notice in writing to the Development Authority. iii. All other uses: as per the Development Authority; and iv. Road allowances: as per the respective district requirements. (b) Minimum blade clearance is 7.6 m (25 ft.); Page 31 of 143 (c) Tower access shall be protected by means acceptable to the Development Authority and may include such things as a locked fence and anti-climbing devices; (d) Subject to the requirements of any other federal or provincial regulation the WECS shall have a non-reflective, matte finish in a color satisfactory to Development Authority; (e) All power lines on the WECS site shall be underground unless otherwise approved by the Development Authority; and (f) A road use agreement will be required during the construction phase. (3) Approval Process for a Wind Energy Conversion System. (a) All development permit applications for a WECS shall be accompanied by: i. A scaled site plan showing existing features and development, the location of the proposed WECS, related facilities, and access roads; ii. A visual representation of the proposed WECS including scaled elevations and digital representations; iii. An Impact Assessment (IA), shall be required by the Development Authority to address things such as visual impacts, noise, and nuisance; iv. A Decommissioning Plan outlining how the WECS site will be reclaimed after it discontinues producing power; and v. Any other information that the Development Authority determines is pertinent to the decision making process. (b) Prior to making a decision on a development permit application, the Development Authority may require the applicant to provide an opportunity for the general public to view and comment on the proposal. At the discretion of Development Authority, the consultation may consist of a public meeting and/or mail-outs to residents / landowners. The Development Authority will determine all details concerning notification, advertising, and the format for gathering public input; and (c) In addition to public consultation, the Development Authority may refer the application to any agency or stakeholder it determines may be affected by the proposal. (4) A private wind energy conversion system may be considered as a discretionary use in any Land Use District. They will be subject to height restrictions of the district; they cannot exceed one and half times the height restrictions. Page 32 of 143 Page 33 of 143 Page 34 of 143 Page 35 of 143 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: ASB Inspector/Officer Appointment Meeting Date: Tuesday, July 25, 2023 Prepared By: Fallon Sherlock, Acting Manager of Parks and Agricultural Services Presented By: Fallon Sherlock, Acting Manager of Parks and Agricultural Services RECOMMENDED MOTION: That Council appoints for the term of his employment with Kneehill County Steven Ross as Weed and Pest Inspector and Soil Conservation Officer for Kneehill County under the Alberta Weed Control, Soil Conservation, and Agricultural Pest Acts. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☒ ☒ ☐ ☒ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial Weed Control Act: Municipal Inspectors 7(1) A local authority shall appoint inspectors to enforce and monitor compliance with this Act within the municipality. Agricultural Pest Act Inspectors 9(1) Inspectors may be appointed by a local authority or by the Minister to carry out this Act and the regulations. Soil Conservation Act Municipal officers 15 (1) The local authority of a rural municipality (a) shall appoint at least one soil conservation officer for that Municipality Kneehill County Policy 1-28: Weed Control – Weed Inspection & Enforcement BACKGROUND/PROPOSAL: Under the Provincial Weed Control Act, Pest Control Act, and Soil Conservation Act, weed and pest inspectors must be appointed by municipalities to carry out inspections under these respective enactments. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: There are no perceived disadvantages or other considerations to this motion, as these Council appointments are required under provincial legislation. Page 36 of 143 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 FINANCIAL & STAFFING IMPLICATIONS: There are no additional budget or staffing implications to the recommended motion, this is included in the existing seasonal staffing plan for 2023 and the 2023 Operating Budget. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Public Notification Other: ATTACHMENTS: N/A COUNCIL OPTIONS: 1. That Council appoints for the term of his employment with Kneehill County Steven Ross as Weed and Pest Inspector and Soil Conservation Officer for Kneehill County under the Alberta Weed Control, Soil Conservation, and Agricultural Pest Acts 2. That Council receives as information FOLLOW-UP ACTIONS: Should any appeals come forward under the Soil Conservation Act, the Kneehill County Agricultural Service Board will serve as the SCA Appeal Board. APPROVAL(S): Kevin Gannon, Director of Community Services Approved- ☒ Mike Haugen, Chief Administrative Officer Approved- ☒ Page 37 of 143 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: State of Agriculture Disaster Meeting Date: Tuesday, July 25, 2023 Prepared By: Fallon Sherlock, Acting Manager of Parks and Ag Services Presented By: Fallon Sherlock, Acting Manager of Parks and Ag Services RECOMMENDED MOTION: That Council declares a State of Agricultural Emergency for the 2023 season and submit communications to the appropriate authorities. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☒ ☐ ☒ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- ASB Act RMA- Guide for Declaring Municipal Agriculture Disasters in Alberta BACKGROUND/PROPOSAL: At the June 19, 2023, ASB meeting, the board requested that Administration investigate the conditions outlined by the Rural Municipalities of Alberta (RMA) for declaration of Agricultural Disaster due to the mounting drought conditions facing Kneehill County producers. Review of the materials in the RMA guide indicated that the municipality consider the data collected and presented by: Alberta Climate Information Service Agroclimate Impact Reporter Alberta Crop Reports Agricultural Moisture Situation Update Individual Producer Impact Assessments The 2023 season has been challenging with the season starting off unseasonably early and warm with very little snowpack to feed into soil moisture reserves. This, with a lack of the typical seasonal rain in spring and early summer means vegetation has had very little moisture to aid in germination and growth. Crops are maturing earlier than usual with all crops in the central region rated at 31.9% in Good to Excellent Condition compared to a 5-year average of 78%. Moisture conditions have been severely dry across the county with all of the county experiencing less than 1 in 100-year dry conditions according to provincial soil moisture data. As of July 11, 2023, 6 municipalities in Alberta have declared an agricultural disaster. By Region these are: South Region: Vulcan County, Foothills County, Cypress County and Wheatland County Central Region: County of Stettler, County of Paintearth Page 38 of 143 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: From the RMA Guide, municipal declarations of agricultural disasters do not automatically trigger access to increased funding programs, provincially or federally. Declaring municipal agricultural disasters may serve as indicators for province-wide declarations and can bring awareness to challenges facing agriculture in specific areas of the provincial. Administration will continue to monitor conditions throughout the season and will advise council if the conditions changes to warrant a review of the declaration of an Agriculture Emergency within the County this season. FINANCIAL & STAFFING IMPLICATIONS: No financial implications Staff time to monitor and implement state of Agriculture Disaster RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Public Notification Other: Letters to appropriate authorities and press release to the public. ATTACHMENTS: Presentation- Current state of Agricultural Conditions in Kneehill County COUNCIL OPTIONS: 1. That Council motion to declare a State of Agricultural Emergency and submit communications to the appropriate authorities. 2. That Council requests additional information 3. That Council receives as information FOLLOW-UP ACTIONS: If option 1 is selected, then Administration will coordinate with Council to submit a letter to the Provincial Authorities and issue a public statement on the declaration. APPROVAL(S): Kevin Gannon, Director of Community Services Approved- ☒ Mike Haugen, Chief Administrative Officer Approved- ☒ Page 39 of 143 July 25, 2023 AGRICULTURAL CONDITIONS UPDATE Kneehill County Agricultural Services Page 40 of 143 Agricultural Conditions Update •RMA Guide to Declaring Agricultural Disaster –Key Questions •Alberta Crop Report Information •Alberta Moisture Condition Maps •AgroClimate Impact Reporting Network Maps •Summary Page 41 of 143 RMA Guide to Declaring Agricultural Disaster -Key Questions 1.Does the state of agricultural disaster cover the entire area or just a region within the municipality? 2.Does the agricultural disaster cover all agriculture in the municipality or only certain commodity products? 3.Has the municipality used AFSC data / local municipal data for the local area to assess the level of impact being experienced? 4.Has the municipality contacted producer groups and associations to discuss impacts being experienced? 5.Does the municipality have data to support this decision? Page 42 of 143 Alberta Crop Report Information June 27, 2023 Crop Report -Central Region: -31.9% All Crops Rated in Good to Excellent Condition, decrease from 40.1% in the June 20th Crop Report -Pasture Growth Conditions 23.0% Poor, 45% Fair, 27% Good and 4.4% Excellent -Regional surface (sub-surface) moisture is reported as 22(22)% poor, 32(37)% fair, 21(19)% good, 23(21)% excellent and 3(1)% excessive. Page 43 of 143 Alberta Crop Report Information July 11, 2023 Crop Report -Central Region: -35.9% All Crops Rated in Good to Excellent Condition -Pasture Growth Conditions 24.9% Poor, 35.5% Fair, 30.7% Good and 8.9% Excellent -Regional surface (sub-surface) moisture is reported as 20(24)% poor, 40(36)% fair, 19(19)% good, 20(20)% excellent and 2(2)% excessive. Page 44 of 143 Page 45 of 143 Page 46 of 143 Page 47 of 143 Page 48 of 143 Page 49 of 143 Page 50 of 143 Page 51 of 143 •Drought conditions have been impacting agricultural operations across Kneehill County •Local data supports regional crop and moisture data from provincial resources •Environmental conditions have impacted all commodities based on local and regional data SUMMARY Page 52 of 143 REQUEST FOR DECISION Page 1 of 4 Version: 2022-02 Subject: Alberta Municipal Taxation Professionals Association (AMTPA) Sponsorship Meeting Date: Tuesday, July 25, 2023 Prepared By: Rajeana Nyman, Property Tax Officer Presented By: Rajeana Nyman, Property Tax Officer RECOMMENDED MOTION: That Council approve sponsorship in the amount of $_____ for the Alberta Municipal Taxation Professionals Association (AMTPA), with funds coming from the 2023 Operating Budget. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☒ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: N/A BACKGROUND/PROPOSAL: The Alberta Municipal Taxation Professional Association (AMTPA) is a network of municipal property tax professionals and was created to promote collaboration, support, and education amongst its members. AMTPA was incorporated in 2020 and this will be its second annual conferenc e, which is expected to host more than 100 participants. The conference is intended to provide educational opportunities on current events and to share knowledge and provide growth opportunities for tax professionals. This year’s event includes sessions on Tax Recovery presented by Municipal Affairs, Land Title Interpretations, Legal Solutions and Year End Financials by Civic Solutions . In 2022 a similar sponsorship request came before Council, at which time Council chose to support the request through a $500 sponsorship and a Door Prize and Kneehill County Swag Items for goodie bags. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The Alberta Municipal Taxation Professionals Association has requested sponsorship in support of their annual conference, being held September 20 to 22, 2023, with 4 different options. Those are captured below with the associated cost and benefits. Level of Sponsorship Cost Benefits Level 1 $500 - Logo on screens throughout event - Website recognition Level 2 $750 - Logo on screens throughout event - Website recognition Page 53 of 143 REQUEST FOR DECISION Page 2 of 4 Version: 2022-02 Level of Sponsorship Cost Benefits - 1 Full conference registration (valued at $495) - 1 Thursday Evening Gala Ticket Level 3 $1,500 - Logo on screens throughout event - Website recognition - 2 Full conference registration (valued at $1095) - 2 Thursday Evening Gala Ticket Leve 4 $2,500 - Logo on screens throughout event - Website recognition - 2 Full conference registration (valued at $1095) - 2 Thursday Evening Gala Ticket - Welcome/Introduction to the attendees As noted above, a level 2 sponsorship, and above, provides for the inclusion of conference registration granting staff the opportunity to take part in learning and growth, as well as supporting a growing association in an important field. FINANCIAL & STAFFING IMPLICATIONS: The Sponsorship, if approved, would be funded from the 2023 Operating Budget. Depending on the level of sponsorship supported by Council, staff would attend the conference, however there are no further staffing implications. RECOMMENDED ENGAGEMENT: Choose an item. Tools: Individual Notification Other: ATTACHMENTS: 1) Letter of Request COUNCIL OPTIONS: 1. Council approve a Level 1 Sponsorship at $500, with funds to come from the 2023 Operating Budget. 2. Council approve a Level 2 Sponsorship at $750, with funds to come from the 2023 Operating Budget. 3. Council approve a Level 3 Sponsorship at $1,500, with funds to come from the 2023 Operating Budget. 4. Council approve a Level 4 Sponsorship at $2,500, with funds to come from the 2023 Operating Budget. 5. Council decline the sponsorship request. Page 54 of 143 REQUEST FOR DECISION Page 3 of 4 Version: 2022-02 FOLLOW-UP ACTIONS: If approved by Council, payment would be issued to the Alberta Municipal Taxation Professionals Association. For a level 2 or higher sponsorship, conference registration for employees attending would also be completed. APPROVAL(S): Kinza Barney, Director of Corporate Services Approved- ☒ Mike Haugen, Chief Administrative Officer Approved- ☒ Page 55 of 143 REQUEST FOR DECISION Page 4 of 4 Version: 2022-02 ATTACHMENTS 1) Letter of Request Page 56 of 143 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 ubject: Three Hills 203 FCSS Community Discovery Night Meeting Date: Tuesday, July 25, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Carolyn Van der Kuil, Legislative Services Coordinator RECOMMENDED MOTION: That Council receive for information the Three Hills Community Discovery Night Report. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: An invitation has been received to attend the FCSS Three Hills Community Discovery Night. Attendance to this event would be part of Council’s Base Rate. As a consequence this Request for Decision is for Information Purposes only and for Council to decide who will attend the event. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The scheduled date for the Three Hills Community Discovery Night is Wednesday, September 6, 2023 at the Three Hills Curling Club from 5:30 p.m. to 7:00 p.m. FINANCIAL & STAFFING IMPLICATIONS: Kneehill County Peace Officers will also be in attendance and will have Kneehill County swag to give away. Attendance for Council has been budgeted through the 2023 Operating Budget Base Rate. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Kneehill Regional FCSS Request Letter Page 57 of 143 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 COUNCIL OPTIONS: 1. That Council approve attendance. 2. That Council receive for information. FOLLOW-UP ACTIONS: Administration will RSVP and reserve a table. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 58 of 143 779 2nd St NE, Box 400 Three Hills, AB T0M 2A0 Tel: (403) 443-3800 Email angie@krfcss.com July 5, 2023 RE: Three Hills 2023 Community Discovery Night Kneehill Regional Family and Community Support Services would like to invite your organization to participate in Three Hills Community Discovery Night scheduled for Wednesday, September 6th, 2023. The purpose of Community Discovery Night is to provide Three Hills and area residents with information, resources and programs available for them to access or get involved with. If your organization chooses to participate, we ask that you put together a display and provide personnel at your booth. A table will be provided for you to use for your display. Your involvement in the Three Hills Community Discovery Night event will assist us in sharing information with our community residents. Feel free to also provide “give-aways” or have a draw at your booth for a door prize. Details for the evening are as follows: Date: Wednesday, September 6, 2023 Set Up Time: 5:00 p.m. Event Time: 5:30 – 7:00 p.m. Location: Three Hills Curling Club (217 – 3rd Avenue N) Participants: Three Hills and Area Community members RSVP: By August 25th, 2023 by calling 403-443-3800 or emailing angie@krfcss.com Please do not hesitate to call if you have any questions. Thank you, Angie Stewart Kneehill Regional FCSS Program Coordinator Page 59 of 143 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Kneehill Regional Partnership Annual Report Meeting Date: Tuesday, July 25, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council receive for information the Kneehill Regional Partnership Annual Report as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: A new protocol for the committee was established on November 26, 2020. The new protocol states that a function of the committee is to develop an Annual Report that outlines the initiatives that have been explored, a list of possible partnerships that will be explored in the future, and the budget for the upcoming year. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Attached to this RFD is the 2021/2022 Annual Report for Council’s information. FINANCIAL & STAFFING IMPLICATIONS: Each year Kneehill County provides base funding to the Kneehill Regional Part nership at a rate of $1.50 per capita. Which is around $7,500 annually. Additional funding might be requested based on the proposed activities that the Regional Partnership will be undertaking. The Committee requests a list of potential projects from each Regional Partner annually, and are voted upon before annual budgets are passed to ensure each municipality has budgeted for these projects accordingly. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: KRP Annual Report 2021/22 Page 60 of 143 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 COUNCIL OPTIONS: 1. That Council receive for information the 2021/2022 Annual Report. 2. That Council direct Administration to provide further information. FOLLOW-UP ACTIONS: N/A APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 61 of 143 ANNUAL REPORT 2021/22 Kneehill Regional Partnership Page 62 of 143 Introduction01 One of the roles of the Partnership Committee is to provide an Annual Report to be presented to the Regional Partners. The report should include the initiatives that have been explored and the status/outcomes of those explorations for the past year. Also included is the priority list of possible partnerships that will be explored in the future and the Committee's budgetary commitments for the upcoming year. Committee Members 2022 Explorations 2022 Educational Opportunities Proposed 2023 Explorations Proposed 2023 Educational Opportunities KRP Finances 2 3 7 9 12 14 This report includes the following: This report has been approved by the Kneehill Regional Partnership and submitted to the Regional Councils. Page 63 of 143 Committee Members 02 Elected Official: Bruce McLeod CAO: Gary Sawatzky Elected Official: Michelle Lomond CAO: Vanessa Van der Meer Elected Official: Kelly Klassen, Vice Chair CAO: Lynda VanderWoerd Elected Official: Marilyn Sept CAO: Ryan Leuzinger Elected Official: Jenny Lyver CAO: Carl Peterson Elected Official: Faye McGhee, Chair CAO: Mike Haugen Admin Support: Carolyn Van der Kuil Elected Officials are the Voting Members The Chief Administrative Officers are Non-Voting Members Page 64 of 143 Year in Review03 2 0 2 1 & 2 0 2 2 E X P L O R A T I O N S U N D E R T A K E N Explore Kneehill Phase One 2021 Development Project Purpose: The tourism campaign was developed to allow the region to proceed with the development and promotion of Tourism in the area. The region had never been marketed as a whole, and the area was missing an opportunity to redirect Horseshoe Canyon and Drumheller (Hwy 9) visitors to the other destinations located in the County and the surrounding municipalities. Grow awareness of the Kneehill Region as a tourism destination for "local" visitors. Increase tourism traffic to the Kneehill Region Promote authentic experiences in the region utilized user-generated content. Develop a foundation for further regional tourism initiatives through collaboration Goals: Through regional collaboration do the following: Celebrating the region and setting the region apart online Telling Explore Kneehill's story and driving region awareness Building an online community with local businesses Showcasing user-generated content Amplifying influencers, ambassadors, tourists, and destinations Creating opportunities for local experiences in the region to engage and share their own stories online Converting online followers to day-trip and staycation travelers to the region. Outcome: Website Traffic increased 864% Social media goals were met by: Influencer Trip: Leigh McAdam The campaign sent an influencer to the area to gather content, share on social media and write a story about her experience. The influencer visited many businesses and tourist sites in the area. Photoshoot Sent a photographer to area to gather more photo content to be used in present and future campaigns. Photo Contest Created a photo contest on social medial platforms to promote area and gather more photo content. Print ad Design Ads in the Invest in Alberta Magazine. Page 65 of 143 Year in Review04 Doctor Recruitment & Retention Task Force Terms of Reference Update Purpose: The project developed a new Terms of Reference for the Doctor Recruitment and Retention Task Force that aligns its focus and operations with the goals of the member municipalities and establish it as an entity separate from the Kneehill Regional Partnership. Outcome: The Task Force and new Terms of Reference officially came into effect on September 30, 2022. AUMA Energy Management Project reviewing historical utilities billing records (electricity and gas) initial discovery dialogues questionnaire info relating to existing facilities equipment and operations site walkthrough of buildings Purpose: The Alberta Urban Municipalities Association (AUMA) was seeking municipal partners to develop a new Project Aggregation approach under its Energy Management Program (Energy Management Project Aggregation). The goal of Energy Management Project Aggregation is to provide smaller municipalities with access to the same tools, resources and expertise that larger municipalities access when advancing energy efficiency, utility cost savings and asset renewal. The first phase of the project was the initial assessment of facility performance and energy savings opportunities. The reports were created by: Outcome: Phase A included a completion of the preliminary audit investigations and site walkthroughs of participants facilities. Each municipality was presented with findings specific to their municipality. Based on the findings and recommendations from Phase A, each participant gained a clearer understanding of the opportunity to reduce energy consumption, reduce operational costs, and engage in capital improvements to their own facilities. 2 0 2 2 E X P L O R A T I O N S U N D E R T A K E N Page 66 of 143 Regional Broadband Project Phase One What deliverables do we hope to achieve? What is the desired scope of our broadband study? What professional support is required to obtain success? What are our current information gaps? Purpose: Though we know that connectivity in the Kneehill region is lacking, an investigation of the current state of broadband is required in order to determine where our gaps in service are so that we can identify long terms solutions to improve connectivity. To ensure that regional broadband planning projects produce tangible, meaningful and actionable information, the project will be completed in three phases: Phase One will include Information Collection and Education. The study will determine the needs and desired outcomes of the regional partners to identify the direction of the Broadband Study. This will include: Outcome: Regional Broadband Phase One has not progressed at this point. It is hoped that once the Kneehill County Economic Development Officer position is filled that this project will restart. Fire Services Level of Service Bylaw Update Purpose: The purpose of a Level of Service Policy in the Fire Service is to define operational expectations on levels of response, which has a direct impact to equipment, training, safety standards and liability mitigation. Goal 1: Adoption of a Fire Level of Service Policy for Kneehill County in 2022. Goal 2: Adoption of a Fire Level of Service Policy for Acme, Carbon, Linden, Trochu and Three Hills in 2022. Goal 3: Achieve a common understanding of fire department responses to incidents, equipment and training needs. Goal 4: Collaboration between the partner municipalities in building the foundation to a sustainable fire service. Outcome: This project was still in progress at 2022 year end. 2 0 2 2 E X P L O R A T I O N S U N D E R T A K E N Year in Review05 Page 67 of 143 Explore Kneehill Phase Two Social media and web-focused Dive deeper into the Kneehill experiences through storytelling Highlight community events (COVID pending) Utilize a local ambassador to assist with social media marketing Through regional collaboration, grow awareness of the Kneehill Region as a tourism destination for “local” visitors Increase tourism traffic to the Kneehill Region, both to municipal-owned destinations and private operators Promote authentic experiences in the region utilizing user-generated content Utilize regional collaboration to grow the regions tourism sector Purpose: Explore Kneehill Phase 2 will be a scaled-back version of the 2021 project structured in a manner that utilizes the branding and strategy previously developed while maintaining the momentum created in the first year. The campaign will be: Goals: 2 0 2 2 E X P L O R A T I O N S U N D E R T A K E N Year in Review06 Page 68 of 143 Year in Review 07 Pre-Election Training July 20, 2021 Three Hills Community Centre Budget: $4,000.00 Ian McCormack from Strategic Steps provided a two hour Council Candidate Orientation Workshop. Candidates learned about governance, management, service delivery and Code of Conduct. The event was well attended. Council Orientation October 20, 2021 Three Hills Community Centre Budget: $8,000.00 Due to timing, partnership members had different plans pertaining to Council Orientation. Trochu, Carbon and Linden attended a session in Delbune where Three Hills, Kneehill County and Acme hosted their own. Given the Partnership's mandate, it was decided that each member's orientation would be reimbursed up to the amount of $200 per elected official and CAO (total 40 regionally.) Emergency Management Training February 1, 2022 Three Hills Fire Hall Budget: $1,000.00 This training is a legislated requirement that needs to be taken 90 days after assuming office. It was provided virtually due to COVID restrictions. The course is designed to provide background on emergency management principles, introduce other key players in emergency management, and discuss the legislation that delegates legal responsibility to the local authority in emergency situations. 2 0 2 1 /2 0 2 2 E D U C A T I O N A L O P P O R T U N T I E S O F F E R E D Muni-101 December 1, 2021 Three Hills Community Centre Budget: $4,000.00 This is an Elected Official Education Course. The course was being offered in Three Hills by the province so the Committee reimbursed all members who attended this session. Page 69 of 143 2 0 2 2 E D U C A T I O N A L O P P O R T U N T I E S O F F E R E D Year in Review08 Purchasing Law November 17, 2022 Acme Community Hall Budget: $5,000.00 Sean Ward from Reynolds Mirth Richards and Farmer LLP facilitated an orientation session on Purchasing Law. In the afternoon the training was focused for administration and the evening session was focused for elected officials. There were 28 elected officials in attendance and 22 administrative staff. Supper was included in this session for elected officials and CAOs. Economic Resilience and Recovery Workshop November 21, 2022 Three Hills Community Centre Budget: $3,500.00 Economic Developers Alberta (EDA) has developed a one-day workshop. This training wasn't offered to all members as space was limited. However, one Councillor and the CAO from each municipality were in attendance. The one- day workshop was to assist elected officials to prepare for and recover from a disaster. Media Training April 13, 2022 Three Hills Community Centre Budget: $5,000.00 A corporate media training workshop was facilitated by Grant Ainsley. The training was designed for anyone who may speak to the news media. The media relations training taught simple but effective media strategies and media skills, including an interactive demonstration to show how to prepare for media interviews, along with practice interviews done on video. Page 70 of 143 Project Name Information Joint Tendering This project has been submitted by the Village of Acme. It is believed that the intent is to formalize a process for joint tendering practices. Critical Stress Management and Preparation for First Responders Program This would be a regional program in which a mental health program would be run for fire first responders in the region. The costs of the program would have to be determined based on the scope. Regional Economic Development Kneehill County has put this forward suggesting that partners consider a Regional Economic Development Officer. This position could take various forms, but would work to promote business and tourism within the region with costs of the position to be shared among members. The expected cost of this exploration is staff time. Costs would be incurred should one or more members opt to move forward after the exploration. Upcoming Opportunities09 P R O P O S E D 2 0 2 3 P R O J E C T E X P L O R A T I O N S Each year the Partnership canvasses member municipalities for their input regarding regional projects that they suggest the Partnership pursue. The Partnership will ascertain which projects have regional support and Administration will develop appropriate plans and documents as required to further explore those projects if members of the Partnership have interest. Page 71 of 143 Project Name Information Regional Fire Safety Codes Kneehill County has put this forward suggesting that partners consider a Regional Fire Safety Codes program. This could take the form of a position or joint tender. Determining which would be part of the exploration if parties were interested. The expected cost of this exploration is staff time. Costs would be incurred should one or more members opt to move forward after the exploration. Regional Recycling Hub Kneehill County has put this forward to guage interest in regional recycling programs. This could be through Drumheller Solid Waste Association or some other form. The expected cost of this exploration is staff time. Costs would be incurred should one or more members opt to move forward after the exploration. Regional Asset Management Program Kneehill County is moving forward with an Asset Management program. Given the expected prominence of Asset Management going forward, including in the proposed Local Government Fiscal Framework discussions, the County wishes to gauge interest in contracting County staff to provide Asset Management and related GIS services. The expected cost of this exploration is staff time. Costs would be incurred should one or more members opt to move forward after the exploration. Upcoming Opportunities10 P R O P O S E D 2 0 2 3 P R O J E C T E X P L O R A T I O N S C O N T I N U E D Page 72 of 143 Project Name Information Regional Recreational Study Kneehill County has put forward the idea of a Regional Recreation Study that would seek to assess the level of recreation programs and facilities within the region and enable future levels of service and required/wanted facilities to be determined. If there is interest in this project a scope of work would have to be created and a cost determined prior to moving forward. An initial scope could be created utilizing staff time. After estimates were received, partners could determine whether or not to move forward. Broadband This project was stalled in 2022 due to a lack of capacity and it is expected to continue in 2023 should capacity become available. Upcoming Opportunities11 P R O P O S E D 2 0 2 3 P R O J E C T E X P L O R A T I O N S C O N T I N U E D Page 73 of 143 Training Description Municipal Enforcement for Elected Officials Budget $3,000 This session would give Councils and Senior Administrators more knowledge about the process and legalities of conducting different types of municipal enforcement. Planning Training Budget $2,000 This session would focus on understanding the basics of Planning, but also the do’s and don’ts of assessing applications as they relate to best practices and legal precedent. Economic Development Training For Elected Officials Budget $2,500 This session would focus on expanding the awareness of elected officials regarding Economic Development philosophies and Council’s role in Economic Development. It is possible that this could be delivered through the EOEP. Privacy Do's and Don'ts for Elected Officials Budget $5,200 This session would focus on understanding the basics of the Freedom of Information and Protection of Privacy Act. February 8, 2023 @ 6:00 p.m. Linden Clubhouse Upcoming Opportunities 12 P R O P O S E D 2 0 2 3 E D U C A T I O N A L O P P O R T U N I T I E S The Partnership has the mandate to provide training for elected officials in the region. Each year, the Partnership seeks input from members regarding proposed training. Depending upon the scope, all proposed training sessions could be accommodated within the Kneehill Regional Partnership budget. Page 74 of 143 Training Description Engineering for Elected Officials Budget $4,000 This session would be targeted at increasing elected official knowledge of engineers, engineering practices, and answering questions pertaining to engineering concerns. Council Orientation Refresher (Mandated by the Partnership) Budget $8,000 This would involve regional participation in the EOEP. Costs are unknown without a defined scope, which would need to be determined. Mental First Aid for Elected Officials and Staff Budget $3,000 This would be training for mental health for Council and staff when dealing with the public. Upcoming Opportunities 13 P R O P O S E D 2 0 2 3 E D U C A T I O N A L O P P O R T U N I T I E S C O N T I N U E D Page 75 of 143 Municipality Population Yearly Contribution Acme 653 $979.50 LInden 828 $1,242.00 Carbon 500 $750.00 Three Hills 3212 $4,818.00 Trochu 1058 $1,587.00 Kneehill County 5001 $7,501.50 Totals 11252 $16,878.00 KRP Finances14 2 0 2 2 F U N D I N G M O D E L The Regional Partners agree to provide base funding to the Committee at a rate of $1.50 per capita, commencing on January 1, 2021. Each year the Committee can make additional funding requests to the partners based on the proposed activities that the Regional Partnership will be undertaking. Page 76 of 143 KRP Finances15 Debit Credit Balance KRP Opening Balance Jan 1, 2021 $31,641.03 2021 Memberships $16,878.00 $48,519.03 Pre-Candidate Training $3,780.49 $44,738.54 Candidate Orientation $6,600.00 $38,138.54 MUNIS 101 $9,750.00 $28,388.54 KRP Opening Balance Jan 1, 2022 $28,388.54 2022 Memberships $16,878.00 $45,266.51 Emergency Mgmt Training $0.00 $45,266.51 Media Training $4098.53 $41,167.98 Engineering for Elected Officials $70.00 $41,097.98 Economic Resiliency and Recovery $3,437.20 $37,600.78 Purchasing Law Training $4,303.18 $33,357.60 A L L O C A T E D F U N D S A N D B A N K B A L A N C E As of December 31, 2022 Page 77 of 143 Budget Actuals Info Debit Credit Balance KRP Opening Balance $28,388.51 2022 Memberships $16,878.00 $16,878.00 $45,266.51 Emergency Mgmt Training Event was virtual $1,000.00 $0.00 $45,266.51 Media Training $5,000.00 $4,098.53 $41,167.98 Purchasing Law $5,000.00 $4,303.18 $36,864.80 Engineering for Elected Officials This training opportunity did not happen charge is for reserving the hall. $2,500.00 $70.00 $36,794.80 Economic Disaster Response Training $3,500.00 $3,437.20 $33,357.60 Document/Privacy Dos and Don'ts This training opportunity did not happen $5,200.00 $0.00 $33,357.60 KRP Closing Balance $33,357.60 KRP Finances 16 B U D G E T V S A C T U A L F O R 2 0 2 2 Page 78 of 143 2023 Budget Debit Credit Balance KRP Opening Balance $33,357.60 2023 Memberships $16,881.00 $50,238.60 Engineering for Elected Officials $4,000.00 $46,238.60 Privacy Info for Elected Officials $5,200.00 $41,038.60 Re-Orientation for Councillors $8,000.00 $33,038.60 Municipal Enforcement for Elected Officials $3,000.00 $30,038.60 Planning Training $2,000.00 $28,068.60 Economic Development Training for Elected Officials $2,500.00 $25,538.60 Mental First Aid for Elected Officials and Staff $3,000.00 $22,538.60 KRP Finances 17 B U D G E T 2 0 2 3 Page 79 of 143 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Kneehill Medical Services Retention & Recruitment Task Force Proposed Incentive Change for Upcoming Physicians Meeting Date: Tuesday, July 25, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council receive for information the correspondence regarding Proposed Incentive Changes for Incoming Physicians. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: Administration received a letter from the Kneehill Medical Services Retention & Recruitment Task Force (KMSR&R Task Force) proposing to amend the incentive provided to new physicians. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Currently when a new physician starts their practice at the Kneehill Medical Clinic they receive $50,000 from the KMSR&R Task Force which is paid out over a period of 3 years if the physician meets the specific requirements set out in their agreement. The new proposal will result in a $25,000 reduction and the payment period will be shortened. $5,000 relocation incentive $10,000 upon completion of probation $10,000 at the end of 24 months The KMSR&R Task Force are willing to hear any input Council has in this matter and to provide this information to their Task Force representative to bring to the next meeting. FINANCIAL & STAFFING IMPLICATIONS: The KMSR&R Task Force Terms of Reference lay out the funding model for this initiative. Each participating municipality pays $2.00 per capita. Kneehill County’s budget for this project in 2023 is $10,070.00 Page 80 of 143 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: KMSR&R Task Force Letter COUNCIL OPTIONS: 1. That Council receive for information. 2. That Council provide input to the KMSR&R Task Force FOLLOW-UP ACTIONS: N/A APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 81 of 143 Page 82 of 143 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: 2023 Kneehill County Scholarship Applications Meeting Date: Tuesday, July 25, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Carolyn Van der Kuil, Legislative Services Coordinator RECOMMENDED MOTION: That Council award the 2023 Kneehill County Scholarship in the amount of $2,000.00 each to X and X. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- Policy #15-5, Kneehill County Scholarship BACKGROUND/PROPOSAL: Each year, Kneehill County offers two scholarships in the amount of $2,000 each to Kneehill County residents enrolled in post-secondary institutions. This year we received six eligible applications. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The process for selecting two candidates will be as follows: Council will read all of the applicants’ essays, reference letters and contributions to school and community leadership activities and personal achievements. Names have been redacted to reduce unconscious biases. The Committee will then rate each of the applicants’ essays, reference letters and their contributions to school and community leadership activities and personal achievements on a scale of 1 to 10 (10 being the highest and 1 being the lowest score). The scores will be logged into a spreadsheet where they will be calculated based on 50% Essay, 25% Letters of Reference and 25% contributions to school and community. The two highest scores will be ranked 1st and 2nd in the far-right column. Council will then make a motion awarding two Scholarships. Page 83 of 143 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 FINANCIAL & STAFFING IMPLICATIONS: Funding for this initiative was supported through the 2023 Operating Budget. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Redacted Applications Policy #15-5, Kneehill County Scholarship 2023 Kneehill County Scholarship Overview Spreadsheet COUNCIL OPTIONS: 1. That Council award the two scholarship recipients with the highest scores. 2. That Council receive for information. FOLLOW-UP ACTIONS: Administration will contact recipients and organize with the school’s time and dates for award ceremonies. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 84 of 143 1 Scholarship PackagePage 85 of 143 2 Scholarship PackagePage 86 of 143 APPLICATION #1 3 Scholarship PackagePage 87 of 143 APPLICATION #1 4 Scholarship PackagePage 88 of 143 APPLICATION #1 5 Scholarship PackagePage 89 of 143 APPLICATION #1 6 Scholarship PackagePage 90 of 143 APPLICATION #1 7 Scholarship PackagePage 91 of 143 APPLICATION #1 8 Scholarship PackagePage 92 of 143 APPLICATION #2 9 Scholarship PackagePage 93 of 143 APPLICATION #2 10 Scholarship PackagePage 94 of 143 The Challenges Kneehill County Faces and how to Deal with them As a youth living in Kneehill County, I have been witness to some of the challenges our community has faced and fought to overcome, but from a youth's perspective we may not always have the best information or facts held before us on the situation, or efforts put into trying to resolve it. Kneehill County dedicates so much time and effort for both its workers and citizens, in order to enhance the county, but what will happen when the older generation begins to fade out and the next generation is unwilling to take on the task of maintaining and evolving our county? Today one of the many challenges Kneehill County faces is the unwillingness of youth to participate in the maintenance and growth of our counties communities, and the lack of information distributed to our younger generations in order to keep them up-to-date on current events, as well as introduce them to programs that help get them more involved in helping around the community. Today the upcoming generation is being put to the test as more and more of our older community members begin to perish, tire, or are unable to continue volunteering/working for the County, some of these county members holding positions or duties within the community for a good portion of their lives. This leads to the question of who will replace these much needed members of our County once they are gone? Many would say the “next generation” but it is evident there are fewer and fewer who want the commitment and responsibility in taking over for some of these long standing county members. Some of these reasons for the lack of participation may be from lack of knowledge and understanding of what Kneehill County provides for the county. Kneehill County has provided everything from road maintenance to agricultural services, and our younger generation is impacted by these services, but may not directly realize just how much our County really does. As well, they may not be aware of all the hard work and planning the County puts into making these functions possible, or realize the amount of people it takes to actually provide these many services the County provides. Another deterrence for the younger generation may be the simple attitude of “ oh if I do not help I am sure someone else will” this attitude towards our community and members has led to decline in younger community members taking action in the community because they believe they are not accountable for or needed in the growth of our county. To combat the lack of knowledge provided to our youth about our County, the County could begin to advertise and promote more information targeting our youth. They could do this by going to our schools and presenting to the students in a way, which will not only re-instill the things they already knew, but to educate them on all the services and programs our County provides. Not only in the aspect of community or corporate services, but also in what the County offers for them such as scholarships, grants, awards, and job opportunities. As well, the County could offer a rap program to students looking to be more involved in our community, which would not only set up the County for more long term employees, but also help students and youth realize the different avenues our youth could be a part of. Possibly setting up booths and making a game out of it like the County did at the Ratepayers evening in the hamlet of Swalwell would be an idea. This would not only get the youth interested but then they could ask questions and the County could provide answers, which they then might go home and talk to their parents APPLICATION #2 11 Scholarship PackagePage 95 of 143 about and get them interested as well. Since our County partakes in so many programs and services ranging from agriculture, to park maintenance and wildlife protection, if they began outsourcing these things to our youth and demonstrating how many options they could be a part of they might gain some more interest in it. If the County came to the Jr. High level they could talk about what they do, career path options, and inspire the thoughts of youth about taking up one of these career paths, for example, county protection services, equipment operators, finance, governance, and public service, further setting the County up for potential recruits, while also educating them on the County’s role in society. Through this knowledge from the County it may also encourage youth to participate in voting during election time through their pride in their County, which will inspire them to become more accountable to learn and become more aware of what impacts their parents as well as themselves. If our youth becomes more invested in their county and more understanding of its issues this may also encourage younger generations to come back and settle through their pride in their County, further growing the population. Having the county peace officers, like Natalie, become more involved in our school systems, also has made youth understand their role and no longer be intimidated, encouraging students to reach out and view them more as a friendly face than a potential threat. Providing more programs that interact with the school systems such as these also would help spread awareness. Furthermore, Kneehill County has been brought to face many challenges and has dealt with them accordingly, and with this new challenge of getting youth to be more involved in our county and community, the County can begin to find new ways to provide information to our youth as well as new ways to inspire and advocate for the next generation to want for change and growth within our county. APPLICATION #2 12 Scholarship PackagePage 96 of 143 List of Contributions and Achievements ● Volunteering as a Program Assistant for Three Hills Figure Skating Club ( from ages 12-18) ● 4-H for five years ● Babysitting ● Volunteering for the school - exp. helping with track meets ● Honour Roll from grades 7-11 ● Bronze Medallion and Bronze Cross for lifeguarding ● Gun License ● First aid ● Hunters Ed ● HCS workplace safety ● Agriculture workplace safety ● Principal's Award ● Volunteerism Award ( grades 7-9) APPLICATION #2 13 Scholarship PackagePage 97 of 143 APPLICATION #2 14 Scholarship PackagePage 98 of 143 APPLICATION #2 15 Scholarship PackagePage 99 of 143 APPLICATION #2 16 Scholarship PackagePage 100 of 143 Scholarship Award 2023 Application Form POLICY #15-5 The personal information on this form is being collected for the purpose of determining eligibility of an applicant to receive a scholarship. This information is collected under the authority of Section 33 (c) of the Freedom of Information and Protection of Privacy Act and may become public information once it is submitted to Council during a Council meeting. Questions regarding the collection of this information can be directed to the FOIP Coordinator at 403-443-5541. Version 2023 PURPOSE This scholarship program was established for Kneehill County residents enrolled in a post-secondary institution. The intent of this policy is to emphasize that education is not an end in itself, but instead is a means by which people become contributing members of society and tomorrow’s leaders. Kneehill County recognizes the importance of an educated population to the future well-being of rural communities. This scholarship program is in support of rural students attending a university, college or trade school. AWARD VALUE The award will be in the form of two scholarships valued at $2,000 each. ELIGIBILITY CRITERIA Applicant must: • Be a rural resident of Kneehill County. • Be enrolled in their first year as full-time student at a recognized post-secondary institution. SELECTION PROCESS The selection committee shall consist of all current Kneehill County Councillors. The recipients will be selected based upon the following criteria: • 50% - Written essay • 25% - Letters of reference • 25% - Contributions to school or community; leadership activities and personal achievements 17 Scholarship PackagePage 101 of 143 Scholarship Award 2023 Application Form POLICY #15-5 The personal information on this form is being collected for the purpose of determining eligibility of an applicant to receive a scholarship. This information is collected under the authority of Section 33 (c) of the Freedom of Information and Protection of Privacy Act and may become public information once it is submitted to Council during a Council meeting. Questions regarding the collection of this information can be directed to the FOIP Coordinator at 403-443-5541. Version 2023 APPLICATION PROCESS Included with your completed Application form and signed Declaration: • A written essay (maximum 1000 words). Essay topic is determined by the CAO for each program year. • List of contributions and participation made to school and community; leadership activities and personal achievements. • Two written letters of reference which validates your contributions and participation made to school and community. (non-relative). • Confirmation of enrollment and acceptance into program at post-secondary institution. • Applicant must submit a headshot picture to be used for Kneehill County publications and possible local newspaper publications if the candidate is selected. (graduation pictures preferred) ESSAY TOPIC Please provide a written essay on the topic listed below. (Maximum 1000 words.) “What specific challenges do you feel that Kneehill County faces and how would you deal with them?” Your essay should do the following: • Directly answer the question provided. • Include examples or arguments supporting your answer. Your essay should not: • Include your contributions made to school and community, leadership activity and personal achievements. SEND YOUR COMPLETED APPLICATION TO: Kneehill County C/O Sponsorship Program PO Box 400 Three Hills, AB T0M 2A0 Or alternatively via email: execassist@kneehillcounty.com Please direct all application inquiries to: Carolyn Van der Kuil at 403-443-5541 APPLICATION DEADLINE: JUNE 30 AT 4:30 P.M. 18 Scholarship PackagePage 102 of 143 Scholarship Award 2023 Application Form POLICY #15-5 The personal information on this form is being collected for the purpose of determining eligibility of an applicant to receive a scholarship. This information is collected under the authority of Section 33 (c) of the Freedom of Information and Protection of Privacy Act and may become public information once it is submitted to Council during a Council meeting. Questions regarding the collection of this information can be directed to the FOIP Coordinator at 403-443-5541. Version 2023 PERSONAL INFORMATION POST-SECONDARY STUDIES Name of Institution you plan on attending: Name of Program: Entry Date of Program: CHECKLIST Application Form and Signed Declaration Written Essay Confirmation of Enrollment Two Letters of Reference Graduation Picture List of contributions made to school or community, leadership activities and personal achievements. Any incomplete scholarship application will not be processed or considered for a scholarship award. 19 Scholarship Package September 2023 Page 103 of 143 Scholarship Award 2023 Application Form POLICY #15-5 The personal information on this form is being collected for the purpose of determining eligibility of an applicant to receive a scholarship. This information is collected under the authority of Section 33 (c) of the Freedom of Information and Protection of Privacy Act and may become public information once it is submitted to Council during a Council meeting. Questions regarding the collection of this information can be directed to the FOIP Coordinator at 403-443-5541. Version 2023 DECLARATION OF APPLICANT I have read and understand the instructions, and DECLARE THAT: • All information provided is true and complete and I understand it is subject to audit. • I will meet any eligibility requirements and obligations of the scholarship as stated in Kneehill County Policy #15-5. • I will be a full-time student at the institution named for the period stated. • I will immediately notify Kneehill County in writing if I withdraw from full-time studies before completing one semester of studies. • I am a rural resident of Kneehill County. I understand and agree that: • If I receive a Kneehill County Scholarship Award, I may be requested to attend a recognition ceremony to be publically recognized. • If I receive a Kneehill County Scholarship Award, my name and photo may be published in the local newspaper, Kneehill County website and in other Kneehill County Communications. • Any incomplete scholarship application will not be processed or considered for Scholarship award. Date 20 Scholarship PackagePage 104 of 143 neehill County 2023 1 Kneehill County has many challenges every year that are recurring challenges. How do you budget, build infrastructure, and plan for improvements while handling the changing landscape of the government or environmental disasters that might crop up? I can only imagine that there are many challenges. I am focusing on accountability and transparency, as we know the ratepayers within the County are the customer, the judge and the jury. At times the ratepayers can be the least informed audience with a lack of understanding of how budgets can change and how the provincial government challenges trickle down to the county level. But the ratepayers' support is req uired for a county to keep building for future needs. I have witnessed a local government close to home in our local town/community where there has been a lack of transparency and accountability with the local town members. That lack of accountability and transparency breeds distrust, the need for over-information, questions, and additional inquiries, the costs skyrocket, and the governing body quickly finds roadblocks at every decision. Once you lose that trust, it is hard to regain it back, quickly you will see a community that cannot move forward and build toward the future. A community divided is not a friendly community either. Every County has a plan, but how you communicate and show the actions the County will take and that the best interests of the ratepayers are at the heart of these decisions is critical to gaining the support needed to keep a trusted relationship intact. I have seen an increase in Kneehill County’s communications, including the Newsletters sent out, the additional leaflet with the Tax Assessment, and the updates on the website. Kneehill County does an excellent job of keeping the information accessible to ratepayers. And the info that Kneehill County publishes is typically the “what we have been doing” type. Consider informing the “why” information. It is a balance informing the community what happens when new provincial budgets change, new leadership takes place, and new directions that impact the income and budgets of the County and why. Creating a community of alarm is not a good balance of communication nor a good place to live. Some knowledge and understanding of how much and what parts of the provincial budget affect the County budget , as well as what happens when a new leadership/government change takes place? What is the impact on the County? Informing ratepayers of what to watch out for, how the County is planning for, and the contingency funds in place. Kneehill County, along with any other county, is a balancing act away from having distrust and ratepayers challenging every decision. A good spend of time is on communication. Kneehill County frequently publishes brochures, newsletters, and plan information. Continue to spend the time and money and hire those with communications degrees to communicate the plan to ratepayers. Pay attention to what is on the website and keep the information com ing through many channels. Ratepayers are of all ages, and the communication should be across many different methods to meet as many within the local County as possible. It only takes one or two misinformed ratepayers; like cancer, it can spread quickly. 21 Scholarship PackagePage 105 of 143 Kneehill County 2023 2 Things that I would do with Kneehill Counties communication plan: • Have a plan • Create a calendar of timely communications. • Ensure communications address the shortcomings that might be visible from the provincial government / federal government, including how this might affect the County's future budget. • Highlight the main infrastructure upgrades that are to happen according to the plan. And keep referencing the plan. • Post the County Budget and Plan on the website for visibility. • Share plans for road improvements, which ones, where, and when • Promote how ratepayers can be involved in decision -making or share their opinions or views. • General discussion days, where individuals within the County that are local business owners and successfully managing their operations might share ideas and the County gain some new perspectives. • Social Media Social media is a valid point of discussion, a double-edged sword for many people. Before social media, your grievance was added to the agenda for a meeting; you put on a suit or tie and showed up at the meeting, and, to the best of your ability, openly discussed your opinion on the subject. At times it was a heated discussion, but you kept your cool and kept things professional. Outcomes do not always go your way; you deal with it. Today’s society relies on social media and keyboard warriors that reproduce content without fact-checking. Heck, even our news broadcasters don’t always fact check anymore. Misinformation is everywhere, and respectful discussions become one-way venting sessions that build momentum. Social media must be managed to ensure the conversations do not happen online but, in the building, face -to-face with people. Invite ratepayers to discussions rather than allowing ratepayers to start their own discussions on social media. This was a challenging topic as I am limited in my exposure to the workings of the County and limited in my knowledge of budgets or government. I see our local towns challenges on social media and can identify that what is happening right now in our local town could easily happen in any county. I am in the new age that uses the Smartphone for all information, and most of my knowledge of what is happening within Kneehill County honestly comes from social media. It’s a tough job – but communication and transparency are critical. Last item: Having frequented Swalwell Dam quite often in my Grade 12 year, this has been a fun spot for continuing local friendships while establishing new friendships from other communities, and we are thankful for this spot that the County keeps clean and mai ntains. We have come to love this quiet spot; the only change I recommend is to make a few entrances that are not as steep in the north picnic area. A shallow entry would save a few undercarriages of vehicles that attempt to park off the road. 22 Scholarship PackagePage 106 of 143 Kneehill County 2023 List of Contributions and Participation made to school and community • Active Member of the Kneehill 4-H Multiclub • 4-H District Rep in Kneehill District • On various committees within our own club such as the Planning Committees, Public Speaking Wo rkshops, MC for Club Public Speaking • Service Projects within the Kneehill County communities include the Red Bag Food Drive, volunteer at the humane society, pancake supper at Acme United Church, did dishes and cleanup at Carbon Oktoberfest, sort food at the Food Bank, • Volunteered for cleanup at the baseball diamonds after the Carbon Flood • Participated on the local Carbon Baseball team • Completed the Green Certificate through Olds College during High School • Completed the Red Cross First Aid Certificate • Working for a local farmer in the area 23 Scholarship PackagePage 107 of 143 24 Scholarship PackagePage 108 of 143 Acme School:403 546 3845 Carbon School: 403 572 3401 Dr. Elliott School:403 546 3863 ACME, CARBON, DR. ELLIOTT SCHOOLS Mrs. Cathy Price, Teacher April 16, 2023 To Whom It May Concern: It is my honour to recommend as an excellent candidate for your consideration as a recipient of a 4-H scholarship. I have known for over eight years and have had the privilege of working with him in his capacity as a student of the Tri-Campus, a volunteer in Kneehill county, and a member of the 4-H Alberta program. demonstrates a commitment to community service and volunteerism. He is someone that our school, 4-H district, and community relies on time and again for various events and activities. Within the school, is well known by staff and students alike. Over the years, has assisted with student fun days, such as the Carbon School Winter Carnival. In the community, is called on for his dependability, adaptability and fun personality. is a reliable and hardworking presence throughout Kneehill County including the Red Bag Food Bank Drive in Carbon, Alberta and Shrove Tuesday Pancake Supper held at the Acme United Church in Acme, Alberta. In addition, is actively involved in 4-H Alberta at all levels and has contributed to the Kneehill 4-H District. The structure of the Kneehill 4-H District Council is very unique in that only members make up the executive and vote on decisions. As District Representative for the Kneehill 4-H Multi Club, held a lot of responsibility voting on decisions on behalf of our club for the entire Kneehill District. Currently, is planning a District Fun Event at Flying Squirrel to wrap up the year for members across the Kneehill 4-H District. At the club level, volunteered on the Christmas Party committee helping to plan a very successful and fun social event for the Kneehill 4-H Multi Club. is an excellent candidate and represents the values inherent to 4-H Alberta. It is a privilege to recommend him for your consideration as a recipient of a 4-H Alberta Scholarship. Sincerely, Cathy Price Teacher, Key Leader & Community Volunteer 25 Scholarship PackagePage 109 of 143 Scholarship Award 2023 Application Form POLICY #15-5 PERSONAL INFORMATION --------------- POST-SECONDARY STUDIES ------------------------- Name of Institution you plan on attending: Moo\1\± JZ0\/0.\ l l\A·1 ve..c si h,' V I Name of Program: ],o,c,ke,lor oQ Co ½--\W\UV\ i CCAfiO½ s -'Pu'al i c 1Ze\a±i o \:\$ if Application Form and Signed Declaration �)N ritten Essay EJ5onfirmation of Enrollment [!:(" Two Letters of Reference 0 Graduation Picture �List of contributions made to school or community, leadership activities and personal achievements. Any incomplete scholarship application will not be processed or considered for a scholarship award. The personal inror111ation on thi� form is. licinu c0Hec1cd ror the purpose of determining eligibility of ,:m opplicant to receive a scholarship. Thls information is collected under the .iuthority of SccUon 33 (c) of the Freedom of Information and Protec.lion or Privatv Ac.l and may become public informalion once it Is .submilted 10 Council during a Council meeting. Questions regarding the collection of this information can be direc.led to the FOIP Coordinator at 403-4113-5S41. Version 2023 APPLICATION #4 26 Scholarship PackagePage 110 of 143 APPLICATION #4 27 Scholarship PackagePage 111 of 143 “What specific challenges do you feel that Kneehill County faces and how would you deal with them?” Kneehill County. A community focused on embracing its unique rural heritage while striving to incorporate forward-thinking solutions in order to foster sustainable growth amongst its flourishing agricultural industry and residents. Much like countless other counties in Southern Alberta, Kneehill County is faced with its own individual set of challenges that require careful consideration and innovative solutions. The preservation of agricultural land alongside the expansion of renewable energy projects, the reduction of greenhouse light pollution, and a decrease in the overall population of the county are just three examples.The ability to confront these challenges head-on will greatly benefit the community and its opportunity to thrive. To begin with, the integration of renewable energy projects is a topic that sparks heated debate and diverging opinions among not only Kneehill County residents but Albertans as a whole. One of the primary hurdles is establishing a delicate balance between renewable energy's potential benefits and associated concerns. To find a solution, it is critical to facilitate open dialogue while encouraging community discussion. Providing accurate information, organizing campaigns that ensure public awareness, and advocating for the active participation of all stakeholders, including residents, industry representatives as well as environmental groups, is vital. This will allow all parties involved to cultivate a deeper understanding of the advantages and potential drawbacks of renewable energy projects. It can be beneficial to look to other communities and how they have dealt with similar issues. For example, Starland County has demonstrated the benefits of adopting renewable energy by becoming one of Alberta’s solar energy leaders according to Jordan Webber, a former Economic Development Officer. He took on the challenge to unite Starland County by hosting focus groups and community hall meetings. APPLICATION #4 28 Scholarship PackagePage 112 of 143 Mr. Webber says that “Now is the time to get involved”. By answering the questions of the residents, he was able to assist farmers who questioned whether or not solar energy was right for them. The incorporation of insights from field experts and conducting thorough research helped to alleviate concerns such as visual impacts, farmland disruption, and effects on local wildlife habitats. By adopting diverse perspectives, seeking common ground, and instituting transparent decision-making processes, Kneehill County can efficiently navigate the challenges surrounding the integration of renewable energy and work towards a more sustainable future that benefits the entire community. In addition, as Kneehill County gains prominence as a hub for the renowned Sunterra Greenhouse, the introduction of energy-efficient LED lighting poses new challenges. Specifically, the potential increase in light pollution from these greenhouses may have detrimental effects on the surrounding environment, including the disruption of natural habitats and interference with nocturnal ecosystems. In order to effectively address the challenge at hand, it is essential to execute strategies for greenhouses and their contribution to light pollution. This can be executed through collaborating closely with greenhouse operators to promote the use of lighting technologies that actively minimize excess light exposure and instead target direct light where it is needed most is a crucial approach. Simultaneously implementing lighting regulations as well as guidelines will then ensure the environmentally responsible use of LED lighting among greenhouses. Furthermore, educating greenhouse operators about the potential impacts of light pollution and the benefits of proper lighting techniques will in turn foster a greater sense of environmental stewardship. With this in mind, Kneehill County can protect the natural beauty of its surroundings while preserving ecosystems. This will help to achieve a sustainable balance between agricultural development and environmental conservation by proactively addressing the challenges associated with greenhouse lighting. APPLICATION #4 29 Scholarship PackagePage 113 of 143 Another challenge all rural communities, including Kneehill County, have been dealing with is a decreasing population. It is vital to the economic success of the county that it retains and attracts new residents as a diminishing tax base puts a noticeable strain on public services. Since 2017, the county’s population has been on a steady decline, with the majority of residents falling within the age range of 55-69. Through the enforcement of targeted initiatives that promote population growth and retention, Kneehill County can long remain a thriving community. For example, one approach could involve attracting new residents, particularly young families and professionals, through the use of targeted marketing highlighting Kneehill County’s unique attractions, affordable housing options, as well as the wonderful quality of life. Incidentally, fostering entrepreneurship while supporting local businesses can in turn contribute to economic growth and job creation, making the area more appealing for both existing and prospective residents. Additionally, investing in educational and residential facilities as well as technological and infrastructure improvements, enhances the county’s overall living conditions while fulfilling the demands of the aging population. Through proactive measures aimed at tackling the obstacles posed by a diminishing population, Kneehill County can revitalize its community, promote economic development and ensure long-term prosperity for its residents. Ultimately, Kneehill County must maintain its resolve to keep residents informed and educated about county projects and innovations, while also prioritizing and supporting open conversation. Through the endorsement of community incentives and addressing the challenges of the expanding sustainable energy sector, the push to optimize growth and production within greenhouses, and the decline in population, Kneehill County will remain a prosperous area to live and work for generations to come. APPLICATION #4 30 Scholarship PackagePage 114 of 143 Thank you for the opportunity to apply for the Kneehill County scholarship. I live on an acreage between Three Hills and Carbon, and I will be attending Mount Royal University in Calgary in the Fall for my Bachelor of Communications in Public Relations. I am committed and enthusiastic about serving my community, school, and peers and I absolutely love where I live. I have a substantial number of family of friends that reside in Kneehill County, and I will always consider it my home. Receiving this scholarship would assist me greatly in funding my education and I genuinely appreciate your consideration. EDUCATION Three Hills School, Three Hills, AB -Graduated Grade 12 •Honor Student •School’s Top Mark for English 20-1 (2022) •School’s Top Mark for Math 20-2 (2022) •Completed Social Studies 30-1 with Honors in Grade 11 (2022) •School’s Top Mark for Social Studies 10-1 (2020) EXTRACURRICULAR ACTIVITIES •Event coordination & promotion for Sr. High Student Council •Head of Sr. High Graduation Committee 2023 •Jr. & Sr. High Volleyball Team: 2019-2022 ▪Team Co-Captain in 2019 (Jr. High) and 2022 (Sr. High) •Club Volleyball: 2017-2021 ▪Team Captain 2019-2021 •Coordination of all aspects of annual school drama presentation: 2017-2022 VOLUNTEER EXPERIENCE 18-2 Summer Camps, Delia, AB — Camp Leader: August 2021 & 2022 •Supervised campers between the ages of 3 and 14 •Created and facilitated lesson plans for daily activities •Lead and managed campers based on their learning agility by being versatile All Star Athletics, Delia, AB — U13-U15 Volleyball Coach: January 2022 - April 2022 WORK EXPERIENCE Three Hills School, Three Hills, AB — Referee & Scorekeeper: September 2021 - Present •Officiated at volleyball games & tournaments, Scorekeeper for volleyball and basketball games & tournaments •Resolved claims of rule infractions and complaints by participants Three Hills School, Three Hills, AB — Work Experience: September 2021 - Present •Library management including upgrading inventory to reflect current trends •Assisted in marking tests and assignments and supervision of Jr. High classrooms Kipp Scott GMC, Red Deer, AB —Maintenance: Summer of 2021 & 2022 •Maintained entrances and public areas for visual attractiveness •Designed and constructed signage for vehicles •Managing schedule changes for the movement of equipment and employees SKILLS Public Speaking Leadership Collaborative Organized & Detailed Oriented Problem Solving Writing & Editing Content Creation AWARDS Three Hills School Citizenship Award 2021/2022 Three Hills School Sr. Volleyball Team Sportsmanship Award 2021 Three Hills School Jr. Volleyball Team MVP 2019 COURSES Athletic Injury Management 2020 PROJECTS Created and maintain the social media platforms for the Senior High Athletics Programs Gathered and formatted photos using Jostens Yearbook Avenue Software for the 21/22 school yearbook Created and maintain multiple forms of advertising & communications around the school with changing subjects and themes APPLICATION #4 31 Scholarship PackagePage 115 of 143 APPLICATION #4 32 Scholarship PackagePage 116 of 143 To Whom It May Concern, RE: Please accept this letter as a character reference for based on my knowledge of her as a student, volunteer, community member, athlete, and coach. I have had the pleasure of knowing and her family for many years. Living in small rural communities adjacent to each other keeps our paths steadily crossing: school, sports, community events, volunteering etc. As coach, employer, and a mentor of , I am able to provide this reference letter having seen firsthand how she leads when responsibilities are placed on her, as well as, her day to day natural interactions as a positive example to her peers. is responsible, compassionate, hardworking, gifted/talented, disciplined, and dedicated. takes on any role she is given with great responsibility and care. She keeps a high standard for herself which always has her working towards the next level in all areas of her life. She is quick to reach out for wisdom or help in areas she may feel inadequate which makes her a constant learner of life. is a natural high achieving student-athlete. Her accomplishments in her school and club activities are evident and numerous. This is a product of her dedication, discipline, and sacrifice. Where she has been poured into, she is quick to return the investment with time and energy. She volunteers coaching in our sports programs and athletic camps. She is ready to offer extra coaching, plan and execute, quality training sessions on her own abilities. does things with full expectation for nothing less than what is right and full of compassion and care. She stands firm, leading the way in things she is passionate about. She is not shy to hard work and trusts the process involved with whatever she is tackling, both short and long term goals and commitments. I look forward to exceeding all our expectations as she continues to choose to use her talents and gifts to take on the opportunities that continue to come her way. is an outstanding person whom I endorse wholeheartedly. Please feel free to contact me personally should you need any additional information. Kind regards, Saralyn Stel SARALYN STEL MULTISPORT COACH, MENTOR, & DIRECTOR APPLICATION #4 33 Scholarship PackagePage 117 of 143 Application #5 34 Scholarship PackagePage 118 of 143 Application #5Page 119 of 143 Application #5 36 Scholarship PackagePage 120 of 143 Application #5 37 Scholarship PackagePage 121 of 143 Application #5 38 Scholarship PackagePage 122 of 143 Application #5 39 Scholarship PackagePage 123 of 143 Application #5 40 Scholarship PackagePage 124 of 143 Application #5 41 Scholarship PackagePage 125 of 143 Application #5 42 Scholarship PackagePage 126 of 143 i, ~eehill ..,,li:'coUNTY Scholarship Award 2023 Application Form POLICY #15-5 PERSONAL INFORMATION POST-SECONDARY STUDIES Name of Institution you plan on attending: Red Deer Polytechnic Name of Program: Bachelor of Education-September, 2023 Ent,:v_ Da_te_ of Program: _ CHECKLIST @ Application Form and Signed Declaration GI Written Essay Iii Confirmation of Enrollment [3 Two Letters of .Reference Iii Graduation Picture Iii List of contributions tnade to school or community, leadership activities and personal achievements. lo. Any incomplete scholarship application will not be processed or considered for a scholarship award. The personal Information on this form Is t>el n, collec ted for the purpose of determlnln, e JiglbJJ}ty of an 1 ppUca nt to receive, .sd>oJ.ars hl p. Thll Informa tion l.5 coll«red under tM a uthority of Section 33 (c) of t he Freed om of Informa tion iin d Protection of Privacy Act a nd may become publ ic lnfonnaitlon onc.e It ls submitted to Councll dwtna I Council m Ntlnt. Questions regard ing t he coll ection of this lnformitk>n an~ d irected to t he FOI P Coordi~tor 1t 403-"'3•S541 . Version 2023 ,1 ~·,-, , __ - • ..,.,..._...._.. ...... -•• Application #6 43 Scholarship PackagePage 127 of 143 CT/(_ eehill ~COUNTY Scholarship Award 2023 Application Form POLICY #15-5 DECLARATION OF APPLICANT I have read and understand the Instructions, and DECLARE THAT: • All information provided Is true and complete and I understand it is subject to audit. • I will meet any ellglblllty requirements and obligat ions of the scholarship as stated in Kneehill County Policy #15-5. • I will be a full-time student at the institution named for the period stated. • I will immediately notify Kneehlll County In writing If I withdraw from full-time studies before completing one semester of studies . • I am a rural resident of Kneehill County . I understand and agree that: • If I receive a Kneehill County Scholarship Award, I may be requested to attend a recognition ceremony to be publically recognized. • If I receive a Kneehill County Scholarship Award, my name and photo may be published in the local newspaper, Kneehill County website and in other Kneehill County Communications. • Any incomplete scholarship application will not be processed or considered for Scholarship award. 06/29/2023 Signature of Applicant Date The pe"°""J lnlonn.llon on lhl> foml b boinl CDIIKud lor IM--o# dot,rmlnJ,. ~IY o1 •n '4>1)llw>I IOrealYe I W>Ollnhlp. Thi, W onn,rlotl i, collected undoi tM .._./'otl ol Sectlon 33 (c) of lM FrMdom of 1nlorm1tlon •nd Protectlon of Pri¥1cy Act Ind may become pubnc lnforml tion once i1 is submkud to Council diurl ty rep,~ the coNecUon of thl6 Worrution t1n be dlreded to the FOIP Co«dlna tor at '03.uJ-55"'1. I'll • Council Quutlons Ve rsion 202 3 Application #6 44 Scholarship PackagePage 128 of 143 Moving Ahead Kneehill county, like many other rural areas, is faced with challenges that cities and towns do not have to worry about. One such challenge is internet, internet speed, and internet service. A report done by the Canadian Internet Registration Authority(CIRA) showed that the median download speed for urban areas was over three times faster than the median download speed for rural areas. My proposed solution to this problem is investing in bringing higher speed internet to rural areas. There are many benefits to having faster internet and the benefits can be economical, and health related just to name a few. I will first elaborate on the economical benefits that would occur. Good internet is a requirement for many people, and bad internet can deter people from living somewhere. If the internet was improved in Kneehill county then it would provide an advantage to live here. With faster internet, workers who have jobs that require good internet would have a great option to move here. This could also cause more businesses to be made since they could function better online as well as in person. With more businesses being made, more jobs would also be made which would again make people move here. Faster internet could also increase the amount of tourists that visit Kneehill county since vacations are planned mostly online. If our online presence increased then more people would be able to visit attractions in Kneehill county and the surrounding area. Another economic benefit comes from the grain farming part of our local economy. Improvement is always looked for, and as technology advances we can’t fall behind, but poor cell service is causing us to. The latest technology relies on good service in order to increase productivity and maximize the yields. During seeding, the output of seed and fertilizer can be manipulated which can reduce the costs while maximizing the profits. Some fields always have areas that get covered in water and they never grow. Technology has allowed us to use that information and it can stop the drill from outputting seed and fertilizer for only that specific area while continuing to output for the rest. Additionally, the app that my farm uses while seeding alerts us to any blockages that occur which helps limit damages that are done. This lowers the downtime for repairs and allows our time to be maximized. The health related benefits that would occur with better cell service would benefit the people living in Kneehill county since people in areas without cell service may be unable to contact emergency services. There are many dead zones in fields and some roads have bad service which limits communication abilities. The poor service makes phone calls almost impossible to make, and if an emergency occurs they have to go to a place with better service which greatly delays response time. If better cell coverage existed then the response times could be decreased and the outcomes of the emergencies would be improved. The faster response times and the knowledge that you can contact help There is another health related benefit that is newer, telehealth services. Telehealth services are a newer form of remote healthcare that works great for areas that have limited access to in person health services. The main requirement for them however is fast and reliable internet. With better internet more people can see a medical professional and get help with their problems. The people are the most important part of society and if the health of the collective can be improved, then society will benefit from it. This improves the health of the community Application #6 45 Scholarship PackagePage 129 of 143 while also acting as preventative care since people would have another, possibly easier, way to meet with a health professional. In conclusion, investing in bettering the internet for Kneehill county has the possibility to achieve economic growth, betterment of public health, and improved technology for the farming industry. By improving the internet speed and service, it decreases the gap between living in urban and rural areas which can encourage people to move to a rural area. By attracting more people to Kneehill county the economy will diversify and job opportunities will increase, resulting in an increase in the number of residents. The economy is not the only thing that will improve however, reliable internet will cause public safety to be better, and emergency response times will decrease. Health will improve as well since telehealth will become more available and people can more easily see a doctor for problems that may seem minor but could be major. Yet another benefit of the betterment of the internet is the technological impact that it will have on farming. Tools to optimize aspects of seeding will help maximize profits while reducing costs and waste. By taking action to keep up with the advancements of technology, the lives of the people of Kneehill county will be improved. With the right actions taken, Kneehill county can be prepared to improve and grow with the technological advancements that are already occurring. Application #6 46 Scholarship PackagePage 130 of 143 Contributions to School: Trochu Valley School Yearbook Editor, 2021,2023 Volleyball Referee, 2023 Volleyball Scorekeeper, 2017-2023 Basketball Scorekeeper, 2017-2022 Member of Student Council, 2016 Contributions to Community: Audio/Video Technician at Wimborne Alliance Church, 2017-2023 Volunteer at Vacation Bible School at Wimborne Alliance Church, 2015-present Volunteer at Vacation Bible School at Torrington Trinity Lutheran Church, 2015 Leadership Activity: Yearbook Editor, 2021,2023 Leader of Volleyball Team at Trochu Valley School, 2017-2023 Leader of Basketball Team at Trochu Valley School, 2017-2023 Student Council Treasurer, 2016 Personal Achievements: Valedictorian of Trochu Valley School, 2023 Recipient of the Building on Excellence Academic Award from Red Deer College, 2023 Honour Roll Student, 2015-2023 Top Mark Chemistry 30, 2023 Top Mark Chemistry 20, 2022 Application #6 47 Scholarship PackagePage 131 of 143 Top Mark Biology 30, 2023 Top Mark Biology 20, 2022 Top Mark Physics 30, 2022 Top Mark Physics 20, 2022 Top Mark Science 10, 2021 Top Mark Math 30-1, 2023 Top Mark Math 20-1, 2022 Top Mark Math 10C, 2021 Top Mark Social 20, 2022 Top Mark Social 10, 2021 Top Band Student, 2017-2021 Application #6 48 Scholarship PackagePage 132 of 143 ______________________________________________________________________ June 29, 2023 Dear Kneehill County Councillors, Please accept this letter of recommendation for , a grade 12 graduate student from Trochu Valley School, who greatly contributed and was an active participant in our school community. As his teacher for the last four years, I had the pleasure of witnessing s exceptional dedication and positive impact during his time at Trochu Valley School. From the very beginning, it was evident that possessed a genuine passion for learning and a thirst for knowledge. I have seen him constantly challenge himself and exceed expectations, both in the classroom and beyond. His commitment to academic excellence and relentless pursuit of understanding earned him a place on the Honour Roll, with Distinction, throughout high school career and to becoming Trochu Valley School’s valedictorian for the graduating class of 2023. Beyond high academic achievements, his interpersonal skills have made a lasting impact. consistently demonstrated respect, kindness, and empathy towards his peers. His willingness to collaborate and support others within group projects or extracurricular activities have greatly contributed to the positive classroom dynamics and the overall growth of his classmates. In addition to academic pursuits, I have been impressed by his involvement in various extracurricular activities. showed great commitment to Trochu’s volleyball and basketball teams, club sport teams and referring junior high volleyball, in addition to the school’s yearbook club and tutoring younger students. enthusiasm for promoting a culture of inclusivity and diversity will have a lasting effect on our school. His efforts to create spaces where every student feels welcome and valued have had a profound impact on our school community. is a deserving recipient of this scholarship. His hard work, passion, and community spirit will take him far and there is no doubt that he will succeed in any area he sets his mind to. Please do not hesitate to contact me for further information. Sincerely, Kimberly Sandersen Senior High Teacher Trochu Valley School Application #6 49 Scholarship PackagePage 133 of 143 Dear Kneehill County Councillors, June 29, 2023 I am writing this letter to provide a strong recommendation for in support of his application for the Kneehill County Scholarship. I have had the pleasure of teaching and being a part of K-12 journey at Trochu Valley School as his high school teacher and Vice Principal. During the time I have known , I have been consistently impressed by his exceptional qualities, both academically and personally. He is an outstanding individual who possesses remarkable intelligence, a strong work ethic, and a genuine passion for education. has consistently demonstrated the ability to excel in any academic or professional undertaking. In terms of his academic performance, has consistently maintained an exemplary level of achievement. He possesses a deep understanding of the subject matter and consistently delivers high-quality work. actively participates in class discussions, demonstrating critical thinking skills and the ability to articulate complex ideas with clarity. is an extremely dedicated student, and this is evident through each assignment and test that is completed. In addition to outstanding academic achievements, he actively engages in extracurricular activities. has been involved in our athletics programs from the very beginning. Throughout time at Trochu Valley School he has been very dedicated to both our volleyball and basketball programs. has made significant contributions not only as a leader on the court but also as a part of our school community. involvement in the yearbook committee as well as tutoring younger students at our school will be missed as he leaves for postsecondary education. Based on my experience working with , I am confident in his potential to succeed in any future endeavors. He possesses the necessary skills, knowledge, and character traits to excel in his chosen field. is a diligent, responsible, and dedicated individual who consistently goes above and beyond expectations. I wholeheartedly recommend for the Kneehill County Scholarship. I am certain that he will make significant contributions and thrive in any program, position, or opportunity he chooses to pursue. Should you require any further information, please do not hesitate to contact me. Trochu Valley School Box 190 Trochu, AB T0M 2C0 Phone: 403-442-3872 Email: trochu.valley@ghsd75.ca Application #6 50 Scholarship PackagePage 134 of 143 Sincerely, Chantalle Van Otterloo Associate Principal Trochu Valley School 403-442-3872 Application #6 51 Scholarship PackagePage 135 of 143 Score Score Score Councillor # 1 Councillor # 1 Councillor # 1 Councillor # 2 Councillor # 2 Councillor # 2 Councillor # 3 Councillor # 3 Councillor # 3 Councillor # 4 Councillor # 4 Councillor # 4 Councillor # 5 Councillor # 5 Councillor # 5 Councillor # 6 Councillor # 6 Councillor # 6 Councillor # 7 Councillor # 7 Councillor # 7 Total 0 Total 0 Total 0 0%0%0% Score Score Score Councillor # 1 Councillor # 1 Councillor # 1 Councillor # 2 Councillor # 2 Councillor # 2 Councillor # 3 Councillor # 3 Councillor # 3 Councillor # 4 Councillor # 4 Councillor # 4 Councillor # 5 Councillor # 5 Councillor # 5 Councillor # 6 Councillor # 6 Councillor # 6 Councillor # 7 Councillor # 7 Councillor # 7 Total 0 0 Total 0 0%0%0% Score Score Score Councillor # 1 Councillor # 1 Councillor # 1 Councillor # 2 Councillor # 2 Councillor # 2 Councillor # 3 Councillor # 3 Councillor # 3 Councillor # 4 Councillor # 4 Councillor # 4 Councillor # 5 Councillor # 5 Councillor # 5 Councillor # 6 Councillor # 6 Councillor # 6 Councillor # 7 Councillor # 7 Councillor # 7 Total 0 0 Total 0 0%0%0% Score Score Score Councillor # 1 Councillor # 1 Councillor # 1 Councillor # 2 Councillor # 2 Councillor # 2 Councillor # 3 Councillor # 3 Councillor # 3 Councillor # 4 Councillor # 4 Councillor # 4 Councillor # 5 Councillor # 5 Councillor # 5 Councillor # 6 Councillor # 6 Councillor # 6 Councillor # 7 Councillor # 7 Councillor # 7 Total 0 0 Total 0 0%0%0% Score Score Score Councillor # 1 Councillor # 1 Councillor # 1 Councillor # 2 Councillor # 2 Councillor # 2 Councillor # 3 Councillor # 3 Councillor # 3 Councillor # 4 Councillor # 4 Councillor # 4 Councillor # 5 Councillor # 5 Councillor # 5 Councillor # 6 Councillor # 6 Councillor # 6 Councillor # 7 Councillor # 7 Councillor # 7 Total 0 0 Total 0 0%0%0% Score Score Score Councillor # 1 Councillor # 1 Councillor # 1 Councillor # 2 Councillor # 2 Councillor # 2 Councillor # 3 Councillor # 3 Councillor # 3 Councillor # 4 Councillor # 4 Councillor # 4 Councillor # 5 Councillor # 5 Councillor # 5 Councillor # 6 Councillor # 6 Councillor # 6 Councillor # 7 Councillor # 7 Councillor # 7 Total 0 0 Total 0 0%0%0% Contributions (1-10)Letters of Reference (1-10) 6 Red Deer Polytechnic Bachelor of Education 5 Olds College Agricultural Management Applicant Essay (1-10) Letters of Reference (1-10) SAIT Dental Assistant Olds College Agricultural Management3 Letters of Reference (1-10) 4 Mount Royal University Bachelor of Communication-Public Relations Contributions (1-10) Applicant Essay (1-10)Contributions (1-10) Applicant Essay (1-10)Contributions (1-10) 2023 Kneehill County Scholarship Rate Essay and Letters of Reference on a scale of 1 to 10 (10 being the highest) Applicant 1 Letters of Reference (1-10)Applicant 2 Letters of Reference (1-10) Essay (1-10)Letters of Reference (1-10) Essay (1-10) Dalhousie University Bachelor of Science Essay (1-10) Contributions (1-10) Contributions (1-10) Page 136 of 143 REQUEST FOR DECISION Page 1 of 2 Version: 2022-02 Subject: Kneehill Housing Request Meeting Date: Tuesday, July 25, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council endorse the approach prescribed by Kneehill Housing to adjust the Kneehill Housing requisition in 2024 to account for the miscalculation in the 2023 Kneehill Housing requisition. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: Kneehill Housing Corporation (originally Kneehill Housing Foundation) was established in 1960 to build and operate Golden Hills Lodge in Three Hills, Alberta. In addition to Golden Hills Lodge, KHC operates Seniors Self Contained Manor projects (Robertson Manor, Trochu Valley Manor, JC Long Memorial Court, Lynn Haven Manor, Meadow Park Manor and Torreville Manor) and Family & Community Housing. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Annually, Kneehill County and neighbouring municipalities receive a requisition from Kneehill Housing Corporation. The requisition is based on the year ’s Equalized Assessment figures and those numbers calculate the percentage in which each municipality contributes to the total requisition. The County was informed by KHC that the requisitions that were sent out in 2023 had a slight error in calculation, which resulted in some municipalities overpaying and some underpaying. The KHC is requesting that all underpayments and overpayments are added/deleted to the 2024 requisition. Kneehill County underpaid in 2023 and that allocation will be added onto our 2024 requisition. FINANCIAL & STAFFING IMPLICATIONS: 2024 operating budget will be affected as the requisition will be adjusted to collect an additional $266.28. Page 137 of 143 REQUEST FOR DECISION Page 2 of 2 Version: 2022-02 RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Letter from Kneehill Housing Corporation COUNCIL OPTIONS: 1. That Council agree with the approach from Kneehill Housing 2. That Council request Administration to provide further information. 3. That Council receive for information. FOLLOW-UP ACTIONS: APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 138 of 143 Page 139 of 143 REQUEST FOR DECISION 9.0 Page 1 of 1 Version: 2022-02 Subject: Council & Committee Reports Meeting Date: Tuesday, June 27, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council accepts for information the Council & Committee Report, as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☒ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: The purpose of the Council and Committee Reports is to provide each member with the opportunity to bring forward any matter of general interest to Council or the County. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Council reports will be included on the agenda when requested by Council and reports may be either in writing, or verbally, or a combination of both. FINANCIAL & STAFFING IMPLICATIONS: The recommended motion does not have any financial implication. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Council & Committee Reports COUNCIL OPTIONS: 1. That Council accepts the Council and Committee Report. FOLLOW-UP ACTIONS: N/A APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 140 of 143 REQUEST FOR DECISION Page 1 of 1 Version: 2022-02 Subject: Council Follow-up Action List Meeting Date: Tuesday, July 25, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council receive for information the Council Follow -up Action List as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☒ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: To request Council’s acceptance of the Council Follow -Up Action List. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Please find attached the Council Follow-Up Action List. The Council Follow-up Action list is a list of items from Council meetings that require follow-up. This document is regularly updated after each Council meeting. FINANCIAL & STAFFING IMPLICATIONS: The recommended motion does not have any financial implication. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Council Follow up Action List COUNCIL OPTIONS: 1. To receive the report regarding the Council Follow-up Action List for information 2. Council provide further direction or required changes/amendments FOLLOW-UP ACTIONS: N/A APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ Page 141 of 143 Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status 11-Apr-23 139/23 Councillor McGhee moved that Council approves to host Ratepayer Evenings in Wimborne and Swalwell in 2023. Complete Christine Anderson 29-Jun-23 Swalwell scheduled for June 21 & Wimborne scheduled for June 29 25-Apr-23 145/23 Councillor McGhee moved that Council follow the recommendation of the Committee of the Whole and approve the installation of an 80mm ACP overlay and maintaining a 9.0m top surface on the proposed Range Road 25-1 overlay project, which would include implementing a seasonal road ban.Mike Ziehr Q4 of 2023 The tender closed on May 23rd and the contract was awarded to Ledcor Highways Ltd. 25-Apr-23 148/23 Councillor McGhee moved that Council accept engagement Option 2 for the MDP Review as presented. Barb Hazelton Q1 2024 Dates have been set 30-May-23 200/23 Councillor Fobes moved that Council direct Administration to add a discussion item to the June 20th, 2023 Committee of the Whole agenda regarding the County’s involvement with renewable energy developments. Barb Hazelton 20-Jun-23 On the June 27th Agenda 30-May-23 206/23 Councillor Fobes moved that the 2024 Operating and Capital Budgets, the 2025-2027 Operating Forecast and the 2025-2029 Capital Forecast, be prepared in accordance with the following guiding principles, as detailed in this report: • Advancement of Council’s Strategic Plan • Maintain existing service levels • Improve customer service • Keep tax rates competitive • Incorporate a proactive infrastructure renewal plan • Identify and incorporate efficiencies • Ensure rates and fees for services are appropriate Kinza Barney 2023 Q4 In Progress 30-May-23 208/23 Councillor Penner moved that Council authorize the use of $10,000 from the 2023 Operating Budget – Strategic initiatives for a regional economic development project at the Three Hills Airport in partnership with the Town of Three Hills and Prairie College.Mike Haugen 2023 Q4 30-May-23 214/23 Councillor Fobes moved that Council direct administration to hold a public engagement session for the Gorr Road overlay project. Complete Mike Ziehr 27-Jun The meeting took place on June 27th and was attended by various ratepayers and Council members. 27-Jun-27 243-245/23 Council provided all three readings to Bylaw 1887 that being a bylaw to repeal obsolete, redundant, and outdated bylaws.Complete 27-Jun-27 234/23 That Council move to accept the process for amending the Land Use Bylaw as amended:June 27, 2023, Present the current sections of the Land Use Bylaw that relate to renewable energy.July 18, 2023, Council provide direction regarding the amendments they would like to see in the draft document.July 25, 2023, Administration to come back to Council with a draft amendment to the Land Use Bylaw.July 25, 2023, Administration to accept or amend the draft document.A legal review of the changes to occur.Aug 22, 2023, Administration to bring back the accepted draft document for First Reading.Aug 22, 2023, Council to set the public hearing date for September 26, 2023 this is the earliest to allow for proper advertising and notification. (It must be advertised for two consecutive weeks with 5 clear days before the hearing.)Draft document is circulated to agencies, adjacent municipalities and is open for public review.Sept 26, 2023, A Public Hearing is held. ; Council can amend the draft document based on feedback. Council can also provide 2nd and 3rd reading to adopt the bylaw.Complete Barb Hazelton In process - scheduled to discuss at the July COW which was scheduled as an additional meeting date 27-Jun-27 240/23 That Council approves the Enforcement Report as presented.Complete 27-Jun-27 249/23 That Council accept the RCMP presentation for information, as presented.Complete 27-Jun-27 248/23 That Council receive for information the Government of Alberta, Assessment Services Branch presentation.Complete Council Action Items Page 142 of 143 Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status Council Action Items 27-Jun-27 247/23 That Council provides support to the Three Hills Thrashers Junior B Hockey Club, by sponsoring $500.00 from the Recreation, Community, Arts and Cultural Events grant program.Complete 27-Jun-27 235/23 That Council move to accept the RSVP Engagement Process as presented.Complete Barb Hazelton In process - will be going live 27-Jun-27 232/23 That Council direct Administration to communicate with the landowners located in the Three Hills East Water Service Survey Area that the project will not proceed due to the lack of support from the area residents.John McKiernan July 14th A notification letter will be developed and sent to all landowners located within the survey area informing them of the decision. 27-Jun-27 239/23 That Council moves to offer the ASB Members at Large each a complementary ticket to the long table dinner in recognition of their service.Complete 27-Jun-27 241/23 That Council accepts the 2022 Audited Financial Statements as presented.Complete 27-Jun-27 233/23 That Council approve a Committee of the Whole meeting scheduled for July 18, 2023, commencing at 1:00 p.m. held at the Kneehill County Administration building to discuss amending the Land Use Bylaw.Complete Advertising has been Completed. 27-Jun-27 238/23 That on an annual basis Council discuss the maximum of two complimentary tickets, in addition to the Members at Large Agricultural Service Board members as part of the planning of the Growing Kneehill Event update.Complete 27-Jun-27 242/23 That Council approve the attendance of the Reeve to attend the Martin Shields July 10, 2023, Sunterra/Solterra event.Complete 27-Jun-27 253/23 That Council direct Administration to prepare a list of concerns to raise at the September 19th, 2023 hearing regarding a proposed solar generation facility in Kneehill County.Barb Hazelton Due July 28 Page 143 of 143