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Home My WebLink About2023.05.30 Council MinutesMINUTES OF THE MAY 30, 2023 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PRESENT: Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstocic, Reeve Division No. 4 Carrie Fobes, Councillor Division No. 5 Laura Lee Machell-Cunningham, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Deputy Reeve ABSENT: Division No. 1 Faye McGhee, Councillor Division No. 3 Jerry Wittstocic, Reeve ALSO PRESENT: Chief Administrative Officer Director of Infrastructure Director of Community Services Project Construction Supervisor Property Tax Clerk Planning and Development Officer Manager of Planning and Development Communications Officer Recording Secretary Mike Haugen Mike Ziehr Kevin Gannon Mike Conkin Caroline Siverson Brandy Hay Morgan Barb Hazelton Christine Anderson Carolyn Van der Kuil CALL TO ORDER Deputy Reeve 1jjg in the Chair Deputy Reeve King called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda Deletion from Agenda 3.2 Delegation -Huxley Community Association 8.2 Huxley Community Association Additions under Closed Session 11.1 Local Body Confidences (Section 23) 11.2 Third Party Business (Section 16) Additions under Council and Committee Reports 9.1 Marigold Library 9.2 Kneehill Housing 9.3 Police Advisory Committee kwK Initials COUNCIL MINUTES OF MAY 30, 2023 ADOPTION OF 1.2 Adoption of Agenda AGENDA 193/23 Councillor Christie moved approval of the agenda as amended. ::: V 1►:► u• 1 MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of May 9, 2023 194/23 Councillor Penner moved approval of the May 9, 2023 Council Meeting minutes as presented. CARRIED UNANIMOUSLY APPOINTMENTS 3.0 Appointments 3.1 FCSS, Shelley Jackson -Barry I&E. 8:30 a.m. Shelley Jackson -Barry, FCSS Director, presented to Council the 2022 Annual Report. INFRASTRUCTURE 4.0Infrastructure- Roads/Bridges/Water/Wastewater/Environment 4.1 Policy Review — Transportation and Hamlets 195/23 Councillor Cunningham moved that Council approves the amendments to Policy 13-15 and 13-39 and the rescinding of Policies 9-2 and 13-40, as presented. CARRIED UNANIMOUSLY 4.2 Capital Equipment Plan - Pre -authorization 196/23 Councillor Christie moved that Council approve the expenditure of up to $850,000 from the Capital Equipment Replacement Reserve to fund the purchase of three Class 8 Highway Tractors for delivery in 2024 and 2025. CARRIED UNANIMOUSLY COMMUNITY 5.0 Community Services SERVICES PLANNING 5.1 Planning 5.1.1 MDP Engagement Communications Plan 197/23 Councillor Cunningham moved that Council approve the Municipal Development Plan Engagement Communications Plan as presented. CARRIED UNANIMOUSLY 5.1.2 Subdivision Extension: KNE220178 198/23 Councillor Fobes moved that Council grant a one-year extension to KNE220178 until May 27, 2024, CARRIED UNANIMOUSLY Kw K Initials COUNCIL MINUTES OF MAY 30, 2023 5.1.3 Information Regarding an AUC Hearing 199/23 Councillor Cunningham moved that Council determine, on a case by case basis, the level of participation with the AUC for any applications for renewable energy developments within Kneehill County. CARRIED UNANIMOUSLY 200/23 Councillor Fobes moved that Council direct Administration to add a discussion item to the June 20"i, 2023 Committee of the Whole agenda regarding the County's involvement with renewable energy developments. CARRIED UNANIMOUSLY The Chair called for a recess at 9:50 a.m. and called the meeting back to order at 10:03 a.m. with all previously mentioned members present. PROTECT SERV 5.3 Protective Services 5.3.1 RCMP Quarterly Reporting and Kneehill Enforcement Stats 201/23 Councillor Cunningham moved that Council approves the RCMP Quarterly Reports and County Enforcement Report as presented. CARRIED UNANIMOUSLY CORPORA'rE SERV 6.0 Corporate Services 6.1 Bylaw #1841. Addressing Bylaw 202/23 Councillor Cunningham moved that Council provide first reading to Bylaw 1841, that being the Addressing Bylaw. CARRIED UNANIMOUSLY 203/23 Councillor Christie moved that Council provide second reading to Bylaw 1841. CARRIED UNANIMOUSLY 204/23 Councillor Fobes moved that Council provide unanimous consent for third and final reading to Bylaw 1841. CARRIED UNANIMOUSLY 205/23 Councillor Penner moved that Council provide third and final reading to Bylaw 1841. CARRIED UNANIMOUSLY V(P,)K- Initials COUNCIL MINUTES OF MAY 30, 2023 6.2 2024 Budget Guidelines 206/23 Councillor Fobes moved that the 2024 Operating and Capital Budgets, the 2025-2027 Operating Forecast and the 2025-2029 Capital Forecast, be prepared in accordance with the following guiding principles, as detailed in this report: • Advancement of Council's Strategic Plan • Maintain existing service levels • Improve customer service • Keep tax rates competitive • Incorporate a proactive infrastructure renewal plan • Identify and incorporate efficiencies • Ensure rates and fees for services are appropriate CARRIED UNANIMOUSLY 6.3 Tax Deferral Agreement 207/23 Councillor Fobes moved that Kneehill County Council enter into a Tax Deferral Payment Agreement with High Point Oil Inc. for a term of one year, beginning June 1, 2023, for payment of tax arrears and 2023 levies for Roll 4000190000, and that penalties will not be assessed during the term of the agreement unless in default. CARRIED UNANIMOUSLY NEW BUSINESS 7.0 New and Unfinished Business 7.1 Airport Marh�ject 208/23 Councillor Penner moved that Council authorize the use of $10,000 from the 2023 Operating Budget — Strategic Initiatives for a regional economic development project at the Three Iills Airport in partnership with the Town of Three Hills and Prairie College. CARRIED UNANIMOUSLY DISPOSITION OF 8.0 Disposition of Delegation Business & Public Hearing Business DELEGATION BUSINESS 8.1 Kneehill Regional Family and Community Support Services 209/23 Councillor Cunningham moved that Council receive for information the Kneehill Regional Family and Community Support Services Annual Report and presentation. CARRIED UNANIMOUSLY 4 Initials COUNCIL MINUTES OF MAY 30, 2023 COUNCIL REPORTS 9.0 Council and Committee Reports 9.1 Marigold Library- A verbal report was provided by Councillor Cunningham on the AGM she attended in May 2023. 9.2 Kneehill Housing- A verbal report was provided by Councillor Cunningham on the event she attended on the weekend. 9.3 Police Advisory Committee- A verbal report was provided by Councillor Cunningham. 210123 Councillor Fobes moved that Council receive the Council and Committee reports for information, as presented. CARRIED UNANIMOUSLY COUNCIL ACT LIST 10.0 Council Follow -Up Action List 211123 Councillor Christie moved that Council receive for information the Council Follow -Up Action List as presented. CARRIED UNANIMOUSLY CLOSED SESSION 11.0 Closed Session 212123 Councillor Cunningham moved that Council convene in Closed Session to discuss: • Local Body Confidences (Section 23) • Third Party Business (Section lb) at 11:03 a.m. CARRIED UNANIMOUSLY 213123 Councillor Cunningham moved that Council return to open meeting at 11:49 a.m. 11:50 a.m. meeting recessed to allow return of public. 11:51 a.m. - meeting resumed. 12.0 Motions from Closed Session 214123 Councillor Fobes moved that Council direct administration to hold a public engagement session for the Gorr Road overlay project. CARRIED UNANIMOUSLY ADJOURNMENT Adjournment The meeting adjourned at 11:52 a.m. f ` en r�g- Deputy Reeve Mike Haugen CAO 5 Kw� Initials