HomeMy WebLinkAbout2023.04.25 Council Minutes signedJ<ned
cou
1600-2nd Stre(
Three Hills,
TOM 2AO
CALL MEETING TO ORDER
1.0 Agenda
1.1 Additions to the Agenda
1.2 Adoption of the Agenda
2.0 Approval of Minutes
2.1 Regular Council Meeting Minutes of April 11, 2023
3.0 Appointments (Public Hearings & Delegations)
3.1 Delegation- Kneehill Adult Learning, Mary Amendt and Kal Szucs @
10:00 a.m.
4.0 Infrastructure- Roads/Bridges/Water/Wastewater/Environment
4.1 Gorr Road Overlay
5.0 Community Services
5.1 Planning
5.1.1 Municipal Development Plan Review Process
5.1.2 Renewable Energy Information Session
5.1.3 Public Engagement Options for the MDP Review
5.1.4 Regarding Potential intervenor Status for Renewable Energy
5.2 Agricultural Service Board & Parks
5.2.1 Policy Review— 12-3 Commemorative Bench Program
5.3 Protective Services
No Report
5.4 Economic Development
No Report
6.0 Corporate Services
6.1 Fourth Quarter Report — 2022,
Preliminary Operating and Capital Budget Results
7.0 New and Unfinished Business
7.1 Bylaw #1881- Repeal of Obsolete Bylaws
7.2 Bylaw #1883- Master Rates Bylaw
7.3 Community Grants to Non -Profit Organizations Policy #15-3, Round
7.4 Bylaw #1882- Tax Exemption Bylaw
7.5 Division 7 Ratepayer Engagement
8.0 Disposition of Delegation & Pudic Hearing Business
8.1 Kneehill Adult Learning
9.0 Council and Committee Reports
9.1 Sr. Housing Conference
9.2 Kneehill Housing Corporation
9.3 Town Hall Meeting
9A Drumheller Solid Waste Association
9.5 Councillor Cunningham Report
10.0 Council Follow-up Action List
11.0 Closed Session
11 A Third Party Business (Section 16) @ 11:00 a.m.
12.0 Motions from Closed Session
MINUTES OF THE APRIL 25, 2023 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY
OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA
PRESENT:
Division No. 1
Division No. 2
Division No. 3
Division No. 4
Division No. 5
Division No. 6
Division No. 7
ALSO PRESENT:
Chief Administrative Officer
Director of Infrastructure
Director of Community Services
Director of Corporate Services
Acting Manager of Financial Operations
Manager of Planning and Development
Recording Secretary
Faye McGhee, Councillor
Debbie Penner, Councillor
Jerry Wittstock, Reeve
Carrie Fobes, Councillor
Laura Lee Machell-Cunningham, Councillor
Wade Christie, Councillor
Kenneth King, Deputy Reeve
Mike Haugen
Mike Ziehr
Kevin Gannon
Kinza Barney
Marika Von Mirbach
Barb Hazelton
Carolyn Van der Kuil
CALL TO ORDER Reeve Wittstock in the Chair
Reeve Wittstock called the meeting to order at 8:30 a.m.
AGENDA 1.0 Agenda
1.1 Additions to the Agenda
Additions under Council and Committee Reports
9.3 Town Hall Meeting Assistant Minister
9.4 Drumheller Solid Waste Association
9.5 Councillor Cunningham Report
ADOPTION OF 1.2 Adoption of Agenda
AGENDA
143/23 Councillor Christie moved approval of the agenda as amended.
CARRIED UNANIMOUSLY
MINUTES 2.0 Minutes
2.1 Regular Council Meeting Minutes of April 11, 2023
144/23 Deputy Reeve King moved approval of the April 11, 2023 Council
Meeting minutes as presented.
CARRIED UNANIMOUSLY
COUNCIL MINUTES OF APRIL 25, 2023
INFRASTRUCTURE 4.0 Infrastructure- RoadsBridges/WaterlWastewater/Environment
4.1 Gorr Road Overlay
145/23 Councillor McGhee moved that Council follow the recommendation of
the Committee of the Whole and approve the installation of an 80mm
ACP overlay and maintaining a 9.Orn top surface on the proposed Range
Road 25-1 overlay project, which would include implementing a
seasonal road ban.
CARRIED UNANIMOUSLY
COMMUNITY
SERVICES
PLANNING
146/23
5.0 Community Services
5.1 Planning
5.1.1 Munici al Development Plan Review Process
Councillor McGhee moved that Council appoint the following
Councillors and Members -at -Large for each of the sector workshops
for the Municipal Development Plan review.
Agriculture
Residential &
Hamlet
Councillor
Ken King
Councillor
Jerry Wittstock
Councillor
Wade Christie
Councillor
Debbie Penner
Councillor
Jerry Wittstock
Councillor
Carrie Fobes
Member -at-
Kendra
Member -at-
Mike Keet
Large
Donnelly
Large
Member -at-
Brian
Member -at-
Ruth Purees
Large
Kostrosky
Large
Smith
Environment
Transportation
&
& Utilities
Recreation
Councillor
Ken King
Councillor
Wade Christie
Councillor
Carrie Fobes
Councillor
Debbie Penner
Councillor
Laura Lee
Councillor
Faye McGhee
Machell-
Cunningham
Member -at-
Amy Merrill
Member -at-
Rob Park
Large
Large
Member -at-
Murray Woods
Member -at-
Rick Vickery
Large
Large
2
Initials
COUNCIL MINUTES OF APRIL 25, 2023
Natural
Economic Dev
Resources &
& Growth
Renewable
Management
Energy
Councillor
Jerry Wittstock
Councillor
Wade Christie
Councillor
Laura Lee
Councillor
Laura Lee
Machell-
Machell-
Cunningham
Cunningham
Councillor
Carrie Fobes
Councillor
Faye McGhee
Member -at-
Nicole
Member -at-
Doug Price
Large
Deschamps
Large
Member -at-
DaVon Baerg
Member -at-
Doug Herman
Large
Large
ARRIED UNANIMOUSLY
5.1.2 Renewable Energy Information Session
147/23 Councillor Penner moved that Council direct staff to add Daryl Bennett
as an additional presenter at Trochu, June 12th, 2023 renewable energy
information session pending availability with reimbursements to come
from strategic initiatives funding.
CARRIED UNANIMOUSLY
5.1.3 Public Engagement Options for the MDP Review
148/23 Councillor McGhee moved that Council accept engagement option 2
for the MDP Review as presented.
CARRIED UNANIMOUSLY
5.1.4 Regarding Potential Intervenor Status for Renewable Ener�y
149/23 Deputy Reeve King moved that Council direct Administration to seek
County participation in AUC hearings for renewable energy
developments occurring within Kneehill County.
CARRIED UNANIMOUSLY
150/23 Deputy Reeve King moved that Council direct Administration to
develop recommended items for AUC consideration during
participation opportunities.
CARRIED UNANIMOUSLY
The Chair called for a recess at 9:36 a.m. and called the meeting back
to order at 9.53 a.m. with all previously mentioned members present.
3
Initials
COUNCIL MINUTES OF APRIL 25, 2023
AG SERVICES 5.2 Agricultural Service Board and Parks
5.2.1 Policy, Review-12-3 Commemorative Bench Program
151/23 Councillor Cunningham moved that Council approves the amendments
to Policy 12-3, the Commemorative Bench Policy as presented.
CARRIED UNANIMOUSLY
APPOINTMENTS 3.0 Appointments
3.1 Kneehill Adult Learning, Mary Armendt & K41 Szucs
Mary Armendt and Kai Szucs from Kneehill Adult Learning provided
Council an overview of the services they provide in Kneehill County.
CORPORATE SERV 6.0 Corporate Services
6.1 Fourth Quarter Report- 2022
Preliminary Operating and Capital Budget Results
152/23 Councillor McGhee moved that Council approves reserve contributions
of $3,964,964, as detailed in Appendix C.
CARRIED UNANIMOUSLY
153/23 Councillor Cunningham moved that Council approves $1,961,478 of
capital project carry forwards including funding sources, as detailed in
Appendix D.
CARRIED UNANIMOUSLY
154/23 Councillor Christie moved that Council approves $445,001 of
operating project carry forwards including funding sources, as detailed
in Appendix D.
CARRIED UNANIMOUSLY
The Chair called for a recess at 10:52 a.m. and called the meeting back
to order at 11:01 a.m. with all previously mentioned Council members
present.
CLOSED SESSION 11.0 Closed Session
155/23 Councillor Christie moved that Council convene in Closed Session to
discuss Third Party Business pursuant to Section 16 of the Freedom of
Information and Protection of Privacy Act, at 11:01 a.m.
CARRIED UNANIMOUSLY
156/23 Deputy Reeve King moved that Council return to open meeting at
11:45a.m.
CARRIED UNANIMOUSLY
Initials
COUNCIL MINUTES OF APRIL 25, 2023
11:45 a.m. — meeting recessed to allow return of public.
11:46 a.m. - meeting resumed.
NEW BUSINESS 7.0 New and Unfinished Business
7.1 Bylaw #1881- Repeal of Obsolete Bylaws
157/23 Councillor Christie moved that Council provide first reading to Bylaw
1881 that being a bylaw to repeal obsolete, redundant, and outdated
bylaws.
CARRIED UNANIMOUSLY
158/23 Councillor Cunningham moved that Council provide second reading to
Bylaw 1881.
CARRIED UNANIMOUSLY
159/23 Councillor Penner moved that Council provide unanimous consent for
third and final reading to Bylaw 1881.
CARRIED UNANIMOUSLY
160/23 Councillor McGhee moved that Council provide third and final reading
to Bylaw 1881.
CARRIED UNANIMOUSLY
7.2 Bylaw #1883- Master Rates Bvlaw
161/23 Councillor Penner moved that Council provide first reading to Bylaw
1883 that being to establish rates, fees, and charges for various goods,
licenses, permits and services.
CARRIED UNANIMOUSLY
162/23 Councillor Cunningham moved that Council provide second reading to
Bylaw 1883.
CARRIED UNANIMOUSLY
163/23 Councillor Christie moved that Council provide unanimous consent for
third and final reading to Bylaw 1883.
CARRIED UNANIMOUSLY
164/23 Councillor Fobes moved that Council provide third and final reading to
Bylaw 1883,
CARRIED UNANIMOUSLY
Initials
COUNCIL MINUTES OF APRIL 25, 2023
7.3 Community Grants to Non -Profit Organizations
165/23 Deputy Reeve King moved that Council approve the following Round
One Community Grants to Non -Profit Organizations:
Three Hills Minor
$2,000.00
Softball Equipment for Girls
Softball
aged 7-13
Three Hills & District
$3,884.00
Purchase Snow Dog Track
Agricultural Society
Setter with Cross -Country
Attachment
Swalwell Ladies Town
$1,200.00
To mark the last of the
and Country Club
unmarked cemetery plots at the
Swalwell Cemetery
Kneehill Bow Hunters
$1,500.00
New Targets
& Archers Society
Trochu Golf and
$5,925.00
Replace Three Irrigation
Country Club
Controllers
Trochu Pottery Club
$3,269.00
Purchase New Kiln
\'T'i1105M.110 ►j •
7.4 Bylaw #1882- Tax Exemption Bylavv
166/23 Councillor Christie moved that Council provide second reading to
Bylaw 1882 that being a bylaw to pass a tax incentive for the
maintenance and development of Community Family Medicine Clinics
within the County.
CARRIED UNANIMOUSLY
167/23 Deputy Reeve King moved that Council provide third and final reading
to Bylaw 1882.
CARRIED UNANIMOUSLY
7.5 Division 7 Rate a er Engagement
The Chair called for a recess at 12:28 p.m. and called the meeting back
to order at 1:16 p.m. with all previously mentioned members present.
168/23 Deputy Reeve King moved that Council receive the Division 7
Rateapyer Engagement report for information.
CARRIED UNANIMOUSLY
DISPOSITION OF 8.0 Disposition of Delegation Business & Public Hearing Business
DELEGATION
BUSINESS
8.1 Kneehill Adult Learnin
169/23 Councillor Christie moved that Council receives for information the
Kneehill Adult Learning Presentation.
CARRIED UNANIMOUSLY
6
Initials
COUNCIL MINUTES OF APRIL 25, 2023
COUNCIL REPORTS 9.0 Council and Committee Reports
9.1 Senior Housing Conference- Councillor Cunningham provided a
report for Council on the conference she attended.
9.2 Kneehill Housing Corporation- Councillor Cunningham provided
the minutes from the March 29'fi, 2023 meeting.
9.3 Town Hall Meeting -Councillor Christie provided Council an
update on the meeting he attended.
9.4 Drumheller Solid Waste Association- Councillor Penner provided
Council a report on the Drumheller Solid Waste Association.
9.5 Councillor Cunningham Reports- Councillor Cunningham
provided a verbal report on the Division 5 Ratepayer meeting held
yesterday, the Golden Hills Lodge Dinner and to thank all volunteers in
Knechill County as it is National Volunteer week.
170/23 Deputy Reeve King moved that Council receive the Council and
Committee reports for information, as presented.
CARRIED UNANIMOUSLY
COUNCIL ACT LIST 10.0 Council Follow -Up Action List
171/23 Councillor Christie moved that Council receive for information the
Council Follow -Up Action List as presented.
CARRIED UNANIMOUSLY
ADJOURNMENT Adiournme_nt
The meeting adjourned at 1:30 p.m.
Jerry Wittstock
Reeve
rLIU
Mike Haugen
CAO
7 f
(� Initials
COUNCIL MINUTES OF APRIL 25, 2023
Appendix A: Operating Budget
��t�
Summary by Function
COUNTY
at at December 31,
2022 (unaudited)
2022 Budget
Q4 Actual (unaudited)
Variance
Revenues
Licenses and Permits
(88,100)
(107,064)
(18,964)
Operating Grants
(314,861)
(362,080)
(47,219)
Other Revenue
(116,000)
(650,453)
(534,453)
Sale of Goods and Services
(1,386,750)
(1,839,820)
(453,070)
Sales to Other Governments
(145,478)
(146,416)
(938)
Rental Income
(145,846)
(139,600)
6,246
Penalties and Fines
(125,000)
(1,168,800)
(1,043,800)
Property Taxes
(24,011,496)
(24,022,067)
(10,571)
Special Taxes and Frontage
(331,374)
(395,153)
(63,779)
Return on Investments
(527,800)
(1,250,545)
(722,745)
Transfer from Reserves
(859,600)
(424,134)
435,466
Capital Equipment Plan Sales
(100,000)
(124,018)
(24,018)
Total Revenues
(28,152,305)
(30,630,150)
(2,477,645)
Expenses
Contract and General Services
3,004,771
2,460,802
543,969
Materials, Goods, Supplies, and Utilities
3,766,410
3,863,363
(96,953)
Salaries, Wages and Benefits
9,700,296
8,693,756
1,006,540
Other Expenses
138,382
122,662
15,720
Provision for Allowances
1,000,000
1,071,553
(71,653)
Purchases from Other Governments
590,064
563.994
16,070
Transfer to Other Governments
637,364
602,761
34,603
Transfer to Individuals and Organizations
276,600
159,843 -
116,757
Transfer to Local Boards and Agencies
153,356
147,534
5,822
Contributions to Reserves
7,335,462
7,839,159
(503,697)
Non TCA Operating Projects
567,800
187,976
379,824
Gravel (Inventory) Projects
991,800
936,157
55,643
Total Expenses
28,152,305
26,649,560
1,502,746
Net
-
(3,980,590)
(3,980,590)
A0
V Initials
COUNCIL MINUTES OF APRIL 25, 2023
Appendix B: Operating Budget
eehil i
Summary by Department
COUNTY
at at December 31,
2022 (unaudited)
2022 Budget
Q4 Actual (unaudited)
Variance
Revenues
General
(24,789,186)
(26924,701)
(2,135,516)
Administration
(592,009)
(626,206)
(34.197)
Fire
(106,076)
(n,578)
28,498
Enforcement
(64.648)
(40r478)
24,170
Transportation
(634,800)
(712,653)
{77,853)
Water
(1,326,385)
(1,561,005)
(234,620)
Wastewater
(14,500)
(10.880)
620
Waste Management
(96,000)
(117,928)
(21.928)
Health
(90,000)
(90,000)
Cemetery
(7,300)
(8.800)
(1,500)
Planning
(107,600)
(134,206)
(26,606)
Agriculture
(186,402)
(191,636)
(6,234)
Economic Development
(26,600)
(2Q420)
5,080
Parks
(112,900)
(110,658)
2242
Total Revenues
(28.152,305)
(30,630,T50)
(2,477.645)
Expenses
General
5.943.152
6,417,285
(474,133)
Legislative
1.135,003
986,666
148,337
Administration
3,850,007
3,085,541
764,466
Fire
1,316.797
1263,149
62,648
Disaster
85,345
69,564
15,781
Enforcement
905.851
840,163
66,688
Transportation
9,353.749
8.848,296
505,454
Water
2,294,021
2,385,377
(91.356)
Wastewater
147,812
124,478
23,334
Waste Management
615,387
567,977
47,410
Health
31,942
40,431
(809)
Cemetery
85,944
52,832
33,112
Planning
562,687
550,581
12,106
Agriculture
834.610
620,223
214.387
Economic Development
213,055
99,660
113,405
Parks
777,943
697,346
80,597
Total Expenses
28,152,305
26,649,560
1,502.745
Hai
-
(3980,5g0)
(3,980,590)
Initials
COUNCIL MINUTES OF APRIL 25, 2023
.Xneehild
COUNTY
2022 Preliminary Surplus (unaudited)
Appendix C: Operating Budget Results -
Restatements and Recommendations
Reserve Contributions
Relaled to Specific Unbudgeted Revenues
$ (3,980,590)
Caen
oescriptian
To Reserve
Amount
Special Taxes and Frontage
Water riser fees
Water
$
46,769
Return on Investments
Higher than anticipated investment returns
Revenue Stabilization
$
772,745
Capital Equipment Plan Sales
Sales of equipment higherthan budgeted
Capital Equipment Replacement
$
24,018
To increase carry -forward projeci budgets:
proier:t
Total Carry -Forward Amount
To Reserve
�pQypt
Asset Management
$ 100.900
Revenue Stabilization
$
52,956
Corporateinitatives
$ 250,000
RevenueSYabilization
$
60,476
Ratated to remaining surplus'
Adjusted Surplus
To Reserve
Capital Equipment Replacement $ 1,000,000
Revenue Stabilization $ 2,000,000
S (15.626)
10
Initials
COUNCIL MINUTES OF APRIL 25, 2023
week ill Appendix D: Project Summary and Carryforw.ards
COUNTY
2p7a Ta1x1
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edgned Budu1
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FJpenses
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GGT66
11
Initials
COUNCIL MINUTES OF APRIL 25, 2023
Appendix E: Cash and Investment
neehilZ
Summary
COUNTY
as at December 31, 2022
Bank Accounts
Account
Balance as at
Interest
December 31, 2022
Rate
Servus General Bank Account
$ 25,902,920.73
5.70%
AUMA High Interest Savings Account
$ 10,366,572.06
4.80%
Canadian Western Bank
$ 15,427,778,77
4.95%
Investments
Investment
Term
Balance as at
Interest
December 31, 2022
Rate
1 - 8shore GIC
September 14, 2022 - Sept 13, 2023
$ 2,054,443.76
3.65%
2-Haventree Bank
July 16,2021 -January 16,2024
$ 4,102,183.42
1.75%
3 -Tandia Credit Union
October 14, 2021 - January 16, 2023
$ 5,091,268.10
1.501/0
4 - Canadian Western Bank
November 24, 2021 - March 24, 2023
$ 5,079,955.88
1.45 %
12
t Initials
COUNCIL MINUTES OF APRIL 25, 2023
CV
neehill
Appendix F: Reserve Continuity
COUNTY
as at December 31, 2022
Dp.i.9
242'n"'-"n92022Gperatir9
xa22tapiWl
P9s18odget Approvals
24228adWted
1
(Deficit)el
Lna"aed
Bataece
Balorxe
eortrlbut aaa
nudge nN
Budgetml
r�n9 BakRrce
2422 PraJe.s
AvalktWa For
2023
In
Q2
t In
Q3
Amami
Marion/
Ammwt
i4o A
IT
306.404
71,789
t46,500)
231,693
35,672
267,365
Transilianal Funds
636,112
636,112
636112
Capitof Equipment Replacemenl
7,149,923
2,326,389
-
(2,426,265)
(135,060)
zrrzr
364.633
xalmev4u1
7,279,590
727ssnn
Dlsasier Rerovery
179.090
160.000
-
205.934
a u
535.024
536.024
8uildin s Capital Replacement
1.662.956
49%500
(265,080)
1,899,456
24,8d6
1929.302
Grad
1.849.529
250,0110
-
2,099,529
7099.529
Roads
14,856.578
2,890,800
17,747,37n
17,747,378
Bridges
1,117,653
-
(287,500)
830,153
830,153
llrlraotruclure
850,000
BSG,GOG
B50,000
Water
3929,625
314985
(125,Gun)
4,119,610
35,621
4,155,231
Water Servlce Area
9,870,639
-
-
5,870,639
5,B70,638
Environmental
1.95U42
1,956542
1950542
Municipal
142,679
142,679
142,679
Palls
016,007
-
775,000)
518,993
1.321.992
802r999
Contingerle7
1,639A64
-
4147,567)
1.491,897
1.491 JW
Hamlet Infra ILL ure
3.305,609
-
-
3,385,609
3.305,609
Revanue Slahilizan.,
4.168,914
(849,600)
296,762
amnz
3,61 ku7fi
56.256
3,672,332
Total49,6D1,fi27
7,335,463
(849,600}
(4,732,832)
(135,Guu)
668,329
52,087,981
7,4Y9,387
53,567,368
Motion Motes
2t 1122- C-11. McGhee moved that Council app,-- t,draw et S135.900 from the Capital Equipmmeo Replacement ReseNa to hind Capital Nuipmenl Plan purchases
tar which tW Guolcs ware hVI'm
(bun ungmally
budgeted.
231122 - C--ill. McGhee meyed that 0—ol nm.d the COpilnl Rdplaeamen! nF the Tnlee Hd45 Tinder for an amount not Ia -d S575,OQn and ludherm0re that the egldpmeal it to de landed mmugh the Mauiti,al
SLaialnable Fmding (Wv ), We. odgmaF6vd9,atapprava1lr:duded54t
P.633 M frmdirg fm/ofbeCEP m—. additforlalS100.009 was apprcmd to be funded lr0m MS4555,367 Was spent in 2021. reduced CEPd�aw by
$419.62,10 ha funded th.49 MSC
253/22- DapWy Reeve King —ad that Council
approve a comri6utlan of S206,93d to Fhe Oiasler Recovery reserve, received From the Disaster Recovery Pm gram related
to 2CI8 Dverfarrd ri-dhq
259122 - Councilor McGhee na—d that Coonal approve a contribution of 3296,762101ho Rwanue Sta&gzat— reserve ieloled 1. PERC.edit. -lived.
774122 - COun A t M,ahea tnuved that c—mi approves , d— of OUDD from the Capital EgraptnaM Replocemem Reserve to had Cap1131 EgWpmenl Plan pmcahses
for which the quales were "her than
ai,oiaony
budgeted.
Nola q3 post Midget appmvale faCFp reeertre rRNVdPS: decrea9eddew of $419,633 from mOVon 2.13/2z increaseddraw ofS55,OtlQ fmm moaon 2Y4f22 rc-sulanq In ner deceaseddrav� ofS36d,dd3
13 �V '`
Initials