HomeMy WebLinkAbout2023.05.09 Council Meeting Package AdoptedCOUNCIL MEETING AGENDA
1600-2nd Street NE
Three Hills, AB
T0M 2A0
May 9, 2023
8:30 a.m.
Live Stream: https://www.youtube.com/@kneehillcounty48
CALL MEETING TO ORDER
1.0 Agenda
1.1 Additions to the Agenda
1.2 Adoption of the Agenda
2.0 Approval of Minutes
2.1 Regular Council Meeting Minutes of April 25, 2023
3.0 Appointments (Public Hearings & Delegations)
No Appointments Scheduled
4.0 Infrastructure- Roads/Bridges/Water/Wastewater/Environment
No Report
5.0 Community Services
5.1 Planning
5.1.1 Subdivision Extension: KNE220179
5.1.2 Subdivision Extension: KNE220180
5.2 Agricultural Service Board & Parks
5.2.1 Seasonal Agricultural Service Board Appointments
5.2.2 ASB Strategic Business Plan
5.2.3 Growing Kneehill Event
5.3 Protective Services
No Report
5.4 Economic Development
No Report
6.0 Corporate Services
6.1 2023 Tax Rate Bylaw
6.2 2023 Trochu Recreation Area Special Tax
6.3 Policy 16-17, Acceptable Methods of Payment
7.0 New and Unfinished Business
7.1 Procurement Policy
8.0 Disposition of Delegation & Public Hearing Business
No delegations/hearings
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May 9, 2023 Council Meeting Agenda
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9.0 Council and Committee Reports
9.1 Aqua 7
9.2 Community Futures Wildrose
9.3 Policy Advisory Committee
10.0 Council Follow-up Action List
11.0 Closed Session
12.1 Personnel (FOIP- Section 17)
12.0 Motions from Closed Session
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MINUTES OF THE APRIL 25, 2023 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY
OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA
PRESENT:
Division No. 1 Faye McGhee, Councillor
Division No. 2 Debbie Penner, Councillor
Division No. 3 Jerry Wittstock, Reeve
Division No. 4 Carrie Fobes, Councillor
Division No. 5 Laura Lee Machell-Cunningham, Councillor
Division No. 6 Wade Christie, Councillor
Division No. 7 Kenneth King, Deputy Reeve
ALSO PRESENT:
Chief Administrative Officer Mike Haugen
Director of Infrastructure Mike Ziehr
Director of Community Services Kevin Gannon
Director of Corporate Services Kinza Barney
Acting Manager of Financial Operations Marika Von Mirbach
Manager of Planning and Development Barb Hazelton
Recording Secretary Carolyn Van der Kuil
CALL TO ORDER Reeve Wittstock in the Chair
Reeve Wittstock called the meeting to order at 8:30 a.m.
AGENDA 1.0 Agenda
1.1 Additions to the Agenda
Additions under Council and Committee Reports
9.3 Town Hall Meeting Assistant Minister
9.4 Drumheller Solid Waste Association
9.5 Councillor Cunningham Report
ADOPTION OF
AGENDA 1.2 Adoption of Agenda
143/23 Councillor Christie moved approval of the agenda as amended.
CARRIED UNANIMOUSLY
MINUTES 2.0 Minutes
2.1 Regular Council Meeting Minutes of April 11, 2023
144/23 Deputy Reeve King moved approval of the April 11, 2023 Council
Meeting minutes as presented.
CARRIED UNANIMOUSLY
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INFRASTRUCTURE 4.0 Infrastructure- Roads/Bridges/Water/Wastewater/Environment
4.1 Gorr Road Overlay
145/23 Councillor McGhee moved that Council follow the recommendation of
the Committee of the Whole and approve the installation of an 80mm
ACP overlay and maintaining a 9.0m top surface on the proposed Range
Road 25-1 overlay project, which would include implementing a
seasonal road ban.
CARRIED UNANIMOUSLY
COMMUNITY
SERVICES 5.0 Community Services
PLANNING 5.1 Planning
5.1.1 Municipal Development Plan Review Process
146/23 Councillor McGhee moved that Council appoint the following
Councillors and Members-at-Large for each of the sector workshops
for the Municipal Development Plan review.
Agriculture Residential &
Hamlet
Councillor Ken King Councillor Jerry Wittstock
Councillor Wade Christie Councillor Debbie Penner
Councillor Jerry Wittstock Councillor Carrie Fobes
Member-at-
Large
Kendra
Donnelly
Member-at-
Large
Mike Keet
Member-at-
Large
Brian
Kostrosky
Member-at-
Large
Ruth Purves
Smith
Environment
&
Recreation
Transportation
& Utilities
Councillor Ken King Councillor Wade Christie
Councillor Carrie Fobes Councillor Debbie Penner
Councillor Laura Lee
Machell-
Cunningham
Councillor Faye McGhee
Member-at-
Large
Amy Merrill Member-at-
Large
Rob Park
Member-at-
Large
Murray Woods Member-at-
Large
Rick Vickery
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Natural
Resources &
Renewable
Energy
Economic Dev
& Growth
Management
Councillor Jerry Wittstock Councillor Wade Christie
Councillor Laura Lee
Machell-
Cunningham
Councillor Laura Lee
Machell-
Cunningham
Councillor Carrie Fobes Councillor Faye McGhee
Member-at-
Large
Nicole
Deschamps
Member-at-
Large
Doug Price
Member-at-
Large
DaVon Baerg Member-at-
Large
Doug Herman
CARRIED UNANIMOUSLY
5.1.2 Renewable Energy Information Session
147/23 Councillor Penner moved that Council direct staff to add Daryl Bennett
as an additional presenter at Trochu, June 12th, 2023 renewable energy
information session pending availability with reimbursements to come
from strategic initiatives funding.
CARRIED UNANIMOUSLY
5.1.3 Public Engagement Options for the MDP Review
148/23 Councillor McGhee moved that Council accept engagement option 2
for the MDP Review as presented.
CARRIED UNANIMOUSLY
5.1.4 Regarding Potential Intervenor Status for Renewable Energy
149/23 Deputy Reeve King moved that Council direct Administration to seek
County participation in AUC hearings for renewable energy
developments occurring within Kneehill County.
CARRIED UNANIMOUSLY
150/23 Deputy Reeve King moved that Council direct Administration to
develop recommended items for AUC consideration during
participation opportunities.
CARRIED UNANIMOUSLY
The Chair called for a recess at 9:36 a.m. and called the meeting back
to order at 9:53 a.m. with all previously mentioned members present.
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AG SERVICES 5.2 Agricultural Service Board and Parks
5.2.1 Policy Review- 12-3 Commemorative Bench Program
151/23 Councillor Cunningham moved that Council approves the amendments
to Policy 12-3, the Commemorative Bench Policy as presented.
CARRIED UNANIMOUSLY
APPOINTMENTS 3.0 Appointments
3.1 Kneehill Adult Learning, Mary Armendt & Kal Szucs
Mary Armendt and Kal Szucs from Kneehill Adult Learning provided
Council an overview of the services they provide in Kneehill County.
CORPORATE SERV 6.0 Corporate Services
6.1 Fourth Quarter Report- 2022
Preliminary Operating and Capital Budget Results
152/23 Councillor McGhee moved that Council approves reserve contributions
of $3,964,964, as detailed in Appendix C.
CARRIED UNANIMOUSLY
153/23 Councillor Cunningham moved that Council approves $1,961,478 of
capital project carry forwards including funding sources, as detailed in
Appendix D.
CARRIED UNANIMOUSLY
154/23 Councillor Christie moved that Council approves $445,001 of
operating project carry forwards including funding sources, as detailed
in Appendix D.
CARRIED UNANIMOUSLY
The Chair called for a recess at 10:52 a.m. and called the meeting back
to order at 11:01 a.m. with all previously mentioned Council members
present.
CLOSED SESSION 11.0 Closed Session
155/23 Councillor Christie moved that Council convene in Closed Session to
discuss Third Party Business pursuant to Section 16 of the Freedom of
Information and Protection of Privacy Act, at 11:01 a.m.
CARRIED UNANIMOUSLY
156/23 Deputy Reeve King moved that Council return to open meeting at
11:45a.m.
CARRIED UNANIMOUSLY
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11:45 a.m. – meeting recessed to allow return of public.
11:46 a.m. - meeting resumed.
NEW BUSINESS 7.0 New and Unfinished Business
7.1 Bylaw #1881- Repeal of Obsolete Bylaws
157/23 Councillor Christie moved that Council provide first reading to Bylaw
1881 that being a bylaw to repeal obsolete, redundant, and outdated
bylaws.
CARRIED UNANIMOUSLY
158/23 Councillor Cunningham moved that Council provide second reading to
Bylaw 1881.
CARRIED UNANIMOUSLY
159/23 Councillor Penner moved that Council provide unanimous consent for
third and final reading to Bylaw 1881.
CARRIED UNANIMOUSLY
160/23 Councillor McGhee moved that Council provide third and final reading
to Bylaw 1881.
CARRIED UNANIMOUSLY
7.2 Bylaw #1883- Master Rates Bylaw
161/23 Councillor Penner moved that Council provide first reading to Bylaw
1883 that being to establish rates, fees, and charges for various goods,
licenses, permits and services.
CARRIED UNANIMOUSLY
162/23 Councillor Cunningham moved that Council provide second reading to
Bylaw 1883.
CARRIED UNANIMOUSLY
163/23 Councillor Christie moved that Council provide unanimous consent for
third and final reading to Bylaw 1883.
CARRIED UNANIMOUSLY
164/23 Councillor Fobes moved that Council provide third and final reading to
Bylaw 1883.
CARRIED UNANIMOUSLY
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7.3 Community Grants to Non-Profit Organizations
165/23 Deputy Reeve King moved that Council approve the following Round
One Community Grants to Non-Profit Organizations:
Three Hills Minor
Softball
$2,000.00 Softball Equipment for Girls
aged 7-13
Three Hills & District
Agricultural Society
$3,884.00 Purchase Snow Dog Track
Setter with Cross-Country
Attachment
Swalwell Ladies Town
and Country Club
$1,200.00 To mark the last of the
unmarked cemetery plots at the
Swalwell Cemetery
Kneehill Bow Hunters
& Archers Society
$1,500.00 New Targets
Trochu Golf and
Country Club
$5,925.00 Replace Three Irrigation
Controllers
Trochu Pottery Club $3,269.00 Purchase New Kiln
CARRIED UNANIMOUSLY
7.4 Bylaw #1882- Tax Exemption Bylaw
166/23 Councillor Christie moved that Council provide second reading to
Bylaw 1882 that being a bylaw to pass a tax incentive for the
maintenance and development of Community Family Medicine Clinics
within the County.
CARRIED UNANIMOUSLY
167/23 Deputy Reeve King moved that Council provide third and final reading
to Bylaw 1882.
CARRIED UNANIMOUSLY
7.5 Division 7 Ratepayer Engagement
The Chair called for a recess at 12:28 p.m. and called the meeting back
to order at 1:16 p.m. with all previously mentioned members present.
168/23 Deputy Reeve King moved that Council receive the Division 7
Rateapyer Engagement report for information.
CARRIED UNANIMOUSLY
DISPOSITION OF
DELEGATION
BUSINESS
8.0 Disposition of Delegation Business & Public Hearing Business
8.1 Kneehill Adult Learning
169/23 Councillor Christie moved that Council receives for information the
Kneehill Adult Learning Presentation.
CARRIED UNANIMOUSLY
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COUNCIL REPORTS 9.0 Council and Committee Reports
9.1 Senior Housing Conference- Councillor Cunningham provided a
report for Council on the conference she attended.
9.2 Kneehill Housing Corporation- Councillor Cunningham provided
the minutes from the March 29th, 2023 meeting.
9.3 Town Hall Meeting-Councillor Christie provided Council an
update on the meeting he attended.
9.4 Drumheller Solid Waste Association- Councillor Penner provided
Council a report on the Drumheller Solid Waste Association.
9.5 Councillor Cunningham Reports- Councillor Cunningham
provided a verbal report on the Division 5 Ratepayer meeting held
yesterday, the Golden Hills Lodge Dinner and to thank all volunteers in
Kneehill County as it is National Volunteer week.
170/23 Deputy Reeve King moved that Council receive the Council and
Committee reports for information, as presented.
CARRIED UNANIMOUSLY
COUNCIL ACT LIST 10.0 Council Follow-Up Action List
171/23 Councillor Christie moved that Council receive for information the
Council Follow-Up Action List as presented.
CARRIED UNANIMOUSLY
ADJOURNMENT Adjournment
The meeting adjourned at 1:30 p.m.
________________________
Jerry Wittstock
Reeve
_______________________
Mike Haugen
CAO
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REQUEST FOR DECISION
AGENDA ITEM #
5.1.1
Page 1 of 2
Version: 2022-02
Subject: Subdivision Extension: KNE220179
Meeting Date: Tuesday, May 9, 2023
Prepared By: Deanna Keiver, Planning and Development Officer
Presented By: Deanna Keiver, Planning and Development Officer
RECOMMENDED MOTION:
That Council move to grant a 1-year extension to KNE220179 until May 27, 2024
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☒ ☒
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- Municipal Government Act, Subdivision & Development Regulations
Council Bylaw/Policy (cite)- Land Use Bylaw 1808 and Municipal Development Plan Bylaw 1829
BACKGROUND/PROPOSAL:
KNE220179 is a subdivision relating to a portion of the SE 13-31-24 W4M.
Landowners are given a year from the date of approval in which to meet the conditions of approval. If the
conditions are met, the Subdivision Approving Authority is required to endorse the subdivision to allow
registration at Land Titles.
Several conditions remain outstanding on this specific subdivision, prior to endorsement. The reason for
the extension is the landowner’s family members who will be purchasing the proposed subdivision have
been in a lengthy process to sell their current home. This has now taken place, however a surveyor is
unable to be secured prior to the application deadline of May 26, 2023.
This is the first extension request for KNE220179. We are requesting the extension deadline fall on
Monday, May 27, 2024, as May 26th of 2024 is a Sunday.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Section 657(4)(6) of the MGA permits Council to extend the one-year approval period whether or not that
period has expired. There are no limits set in the MGA for either the number of extensions, or the length
of time an extension can be granted for.
Landowners – or their agents – may make requests for an extension of the timeframes from the council.
Requests for extensions to subdivision approvals can only be issued by the Council of the approving
authority.
FINANCIAL & STAFFING IMPLICATIONS:
Extension fee of $250 paid by applicant.
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REQUEST FOR DECISION
AGENDA ITEM #
5.1.1
Page 2 of 2
Version: 2022-02
RECOMMENDED ENGAGEMENT:
Choose an item.
Tools: Individual Notification Other:
ATTACHMENTS:
KNE220179 Extension Request and Receipt
KNE220179 Approval and Site Plan
COUNCIL OPTIONS:
1. Council move to grant another 1-year extension to KNE220179 until May 27, 2024
2. Council move to deny an extension to KNE220179
FOLLOW-UP ACTIONS:
Administration will ensure appropriate parties are notified of the decision. If approved, administration will
ensure that the requirements of the subdivision be met prior to endorsement.
APPROVAL(S):
Kevin Gannon, Director of Community Services Approved- ☒
Mike Haugen, Chief Administrative Officer Approved- ☐
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REQUEST FOR DECISION
AGENDA ITEM #
5.1.2
Page 1 of 3
Version: 2022-02
Subject: Subdivision Extension: KNE220180
Meeting Date: Tuesday, May 9, 2023
Prepared By: Deanna Keiver, Planning and Development Officer
Presented By: Deanna Keiver, Planning and Development Officer
RECOMMENDED MOTION:
That Council move to grant a 1-year extension to KNE220180 until June 24, 2024
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☒ ☒
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- Municipal Government Act, Subdivision & Development Regulations
Council Bylaw/Policy (cite)- Land Use Bylaw 1808 and Municipal Development Plan Bylaw 1829
BACKGROUND/PROPOSAL:
KNE220180 is a subdivision relating to a portion of the SE 22-34-23 W4M.
Landowners are given a year from the date of approval in which to meet the conditions of approval. If the
conditions are met, the Subdivision Approving Authority is required to endorse the subdivision to allow
registration at Land Titles.
Only a couple conditions remain outstanding on this specific subdivision, prior to endorsement. The
reason for the extension is to allow time to coordinate with the surveyor for the survey plan and
contractors for the construction of the approach.
This is the first extension request for KNE220180. We are requesting the extension deadline fall on
Monday, June 24, 2024, as June 23rd of 2024 is a Sunday.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Section 657(4)(6) of the MGA permits Council to extend the one-year approval period whether or not that
period has expired. There are no limits set in the MGA for either the number of extensions, or the length
of time an extension can be granted for.
Landowners – or their agents – may make requests for an extension of the timeframes from the council.
Requests for extensions to subdivision approvals can only be issued by the Council of the approving
authority.
FINANCIAL & STAFFING IMPLICATIONS:
Extension fee of $250 paid by applicant.
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REQUEST FOR DECISION
AGENDA ITEM #
5.1.2
Page 2 of 3
Version: 2022-02
RECOMMENDED ENGAGEMENT:
Choose an item.
Tools: Individual Notification Other:
ATTACHMENTS:
KNE220180 Extension Request and Receipt
KNE220180 Approval and Site Plan
COUNCIL OPTIONS:
1. Council move to grant another 1-year extension to KNE220180 until June 24, 2024
2. Council move to deny an extension to KNE220180
FOLLOW-UP ACTIONS:
Administration will ensure appropriate parties are notified of the decision. If approved, administration will
ensure that the requirements of the subdivision be met prior to endorsement.
APPROVAL(S):
Kevin Gannon, Director of Community Services Approved- ☒
Mike Haugen, Chief Administrative Officer Approved- ☐
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REQUEST FOR DECISION
AGENDA ITEM #
5.1.2
Page 3 of 3
Version: 2022-02
ATTACHMENTS
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REQUEST FOR DECISION
AGENDA ITEM #
5.2.1
Page 1 of 2
Version: 2022-02
Subject: ASB Weed and Pest Inspector Appointments
Meeting Date: Tuesday, May 9, 2023
Prepared By: Fallon Sherlock, Manager of Agricultural Services and Parks
Presented By: Fallon Sherlock, Manager of Agricultural Services and Parks
RECOMMENDED MOTION:
That Council appoints for the term of their employment with Kneehill County Melanie Vergara,
William Hoppins, Kaden Johnson, Danielle Varga and Peyton Johnson as Weed and Pest
Inspectors and Soil Conservation Officers for Kneehill County under the Alberta Weed Control,
Soil Conservation, and Agricultural Pest Acts
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☒ ☒ ☐
☒
☐
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial
Weed Control Act:
Municipal Inspectors
7(1) A local authority shall appoint inspectors to enforce and monitor compliance with this Act within the
municipality.
Agricultural Pest Act
Inspectors
9(1) Inspectors may be appointed by a local authority or by the Minister to carry out this Act and the
regulations.
Soil Conservation Act
Municipal officers
15 (1) The local authority of a rural municipality
(a) shall appoint at least one soil conservation officer for that Municipality
Kneehill County Policy 1-28: Weed Control – Weed Inspection & Enforcement
BACKGROUND/PROPOSAL:
Under the Provincial Weed Control Act, Pest Control Act, and Soil Conservation Act, weed and pest
inspectors must be appointed by municipalities to carry out inspections under these respective
enactments.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
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REQUEST FOR DECISION
AGENDA ITEM #
5.2.1
Page 2 of 2
Version: 2022-02
There are no perceived disadvantages or other considerations to this motion, as these Council
appointments are required under provincial legislation.
FINANCIAL & STAFFING IMPLICATIONS:
There are no additional budget or staffing implications to the recommended motion, this is included in the
existing seasonal staffing plan for 2023 and the 2023 Operating Budget.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Public Notification Other:
ATTACHMENTS:
N/A
COUNCIL OPTIONS:
1. That Council appoints for the term of their employment with Kneehill County Melanie Vergara,
William Hoppins, Kaden Johnson, Danielle Varga and Peyton Johnson as Weed and Pest
Inspectors and Soil Conservation Officers for Kneehill County under the Alberta Weed Control,
Soil Conservation, and Agricultural Pest Acts
2. That Council receives as information
FOLLOW-UP ACTIONS:
Should any appeals come forward under the Soil Conservation Act, the Kneehill County Agricultural
Service Board will serve as the SCA Appeal Board.
APPROVAL(S):
Kevin Gannon, Director of Community Services Approved- ☒
Mike Haugen, Chief Administrative Officer Approved- ☐
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REQUEST FOR DECISION
AGENDA ITEM #
5.2.2
Page 1 of 4
Version: 2022-02
Subject: Agriculture Service Board 2023-2025 Business Plan
Meeting Date: Tuesday, May 9, 2023
Prepared By: Fallon Sherlock, Manager of Agriculture Services and Parks
Presented By: Fallon Sherlock, Manager of Agriculture Services and Parks
RECOMMENDED MOTION:
That Council adopts the Agricultural Service Board 2023-2025 Business Plan as recommended by
the Agricultural Service Board.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☒ ☒
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial: Agriculture Service Board Act; Weed Control Act; Pest Control Act; Soil Conservation
Act; Animal Health Act
County: All ASB Policies and Bylaws
BACKGROUND/PROPOSAL:
As part of the Provincial Agriculture Service Board Grant, applicants must develop and provide an ASB
Strategic Business Plan, which outlines the board’s goals and where programing priorities lay.
The current business plan has expired and at the July 25, 2022 Agriculture Service Board Meeting a
motion was made recommending council approve and adopt the Agriculture Service Boards 2023-2025
Business Plan.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
This plan marries the former 2020-2022 business plan with councils current strategic plan.
The plan focuses on 4 key priority areas:
• Promotion, Education & Communication of Agriculture in the community and beyond
• Support and encourage growth in Local Food/ Agri-tourism
• Uphold Legislative Responsibilities
• Support responsible management of Environmental Resources for positive ecological, social
and economical outcomes.
The plan then goes on to outline actions and performance measures for each priority area including
measurables necessary for ASB grant reporting.
Following approval, the Agriculture Service Board and Agriculture Services Department will continue
alignment with the priorities, strategies and programs as outlined within this plan and within council’s
Strategic Plan for Kneehill County.
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AGENDA ITEM #
5.2.2
Page 2 of 4
Version: 2022-02
FINANCIAL & STAFFING IMPLICATIONS:
This plan is part of the requirements for the Agriculture Service Board Grant funding. The current grant
agreement is for 2020-2024 for a total of $954,215.21 broken down as follows:
Year Legislative Stream Resource Management Stream
2020 $123,907 $50,000
2021 $123,907 $50,000
2022 $123,907 $50,000
2023 $166,247 $50,000
2024 $166,247 $50,000
We do not anticipate any changes to the existing staffing levels of the Agriculture Services department to
meet the grant proposed business plan requirement.
RECOMMENDED ENGAGEMENT:
Choose an item.
Tools: Choose an item. Other:
ATTACHMENTS:
Agriculture Service Board 2023-2025 Business Plan
COUNCIL OPTIONS:
1. Council adopts the Agricultural Service Board 2023-2025 Business Plan as recommended by the
Agricultural Service Board.
2. Council adopts the Agricultural Service Board 2023-2025 Business Plan with amendments
FOLLOW-UP ACTIONS:
The Agriculture Service Board 2023-2025 Business Plan will be added to the County website for public
access.
APPROVAL(S):
Kevin Gannon, Director of Community Services Approved- ☒
Mike Haugen, Chief Administrative Officer Approved- ☐
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REQUEST FOR DECISION
AGENDA ITEM #
5.2.2
Page 3 of 4
Version: 2022-02
RFD Reminder Check list:
□ Have you included all your attachments?
□ Have you listed all the attachments?
□Have you filled in all sections with information or N/A?
□Do you have the proper date and title? (The title used on this RFD will be used on the agenda)
□Is your motion written clearly, concisely, and containing all relevant direction?
□Have you confirmed that your disadvantages are the disadvantages of following your recommendation?
□Do your alternatives clearly explain the other options that were considered and clearly outline the pros and
cons of that action?
□Have you included all financial implications (current and future) of following your recommendation.
□Have you portrayed any future costs that will occur as a result of following your recommendation (eg.
Ongoing maintenance, additional equipment required?)
□Have you spell checked this document?
□Have you proofread the document and found any mistakes that spell check missed (grammar, typos, wrong
word, etc.)
□Have you consulted with any other required parties/departments?
□If you gave this RFD to a member of the public, would they be able to understand the issue, the options, and
the solution? If not, what else do you need to explain?
□Have you provided enough information to Council to enable them to make an informed decision without
entering into the administrative aspects of the issue?
□Have you deleted all the instructions in Italic?
42 2023.05.09 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
5.2.2
Page 4 of 4
Version: 2022-02
ATTACHMENTS
43 2023.05.09 Adopted Council Package
2023-2025
Agricultural
Service Board
Business Plan
44 2023.05.09 Adopted Council Package
2
Table of
Contents
Executive Summary 3
History & Background 4
Kneehill Overview 5
Vision, Mission, Values 7
Business Plan Outline 8
Promotion, Education, & Communication 9
Local/ Agri-Food Products 11
Legislative and Directions 13
Environmental 15
45 2023.05.09 Adopted Council Package
3
The Kneehill County Agricultural
Service Board Business Plan involves and
requires the participation of Council, the
ASB, Agriculture Services Administration,
agricultural producers, the Alberta
Government and many other stakeholders
and partners. The business plan builds on
Kneehill County’s strong agricultural
backbone and history, which has been
critical to the community’s culture, longevity
and economy. This Business Plan outlines
the key priorities, actions, and strategies that
will be adopted through the Kneehill County
Agricultural Service Board (ASB) to continue
building the community, economy, and our
agriculture industry.
The values/priority areas focus on the need
for positive, fact-based education and
promotion of all
aspects of agriculture,
not only to those involved in it,
but to a population increasingly removed
from the industry.
To assist with this, programming will
celebrate the diversity of the agricultural
industry, highlighting its innovative spirit and
embracing its history while emphasizing the
food and products it creates.
This Business Plan also underlines the need
to assist producers in developing viable, self-
sufficient farming practices to safeguard the
environment, while advancing agricultural
production, profitability and diversity. Finally,
this plan will cover those key priorities which
are legislated or directed through the
provincial government and through Council.
Executive
Summary
46 2023.05.09 Adopted Council Package
4
In the
spring of
1945, the
Alberta
Agricultural
Service Board Act
was passed into law
through the Alberta Provincial
Legislature. This Act was created to provide
for a cooperative and coordinated effort
between Provincial Ministries and Alberta
Rural Municipalities to work together in
developing agricultural policies and programs
deemed to be of mutual interest and concern.
On July 9th, 1945, the (then named)
Municipal District of Kneehill Council
motioned for the establishment of the
Municipal District of Kneehill Agricultural
Service Board (ASB) under the newly
created ASB Act.
Under the authority
of the
Agricultural Service Board Act the Kneehill
County ASB has powers delegated to it by
the provincial government for enforcement of
the following Acts: the Weed Control Act, the
Soil Conservation Act, the Agricultural Pests
Act, the Animal Health Act, and all other
agriculture-related legislation. In carrying out
the legislated requirements of these acts, and
to assist agricultural producers in the County,
several programs have been created over the
years to help address trends or issues of the
day.
As agriculture continues to evolve and grow
to meet the demands of fluctuating markets
place and consumer trends, and as new
developments arise the ASB reviews its
programming each year.
Kneehill County
Agriculture Service Board
visit Hoary Cress
infestation, Acme, 1951
History &
Background
Source: Glenbow Archives
47 2023.05.09 Adopted Council Package
5
Situated in the
heart of central Alberta,
Kneehill County is a
progressive rural municipality with a
population of 4992 residents. Total private
dwellings are 1,912, residents median age is 42
years, and household average income of
$87,500. The overall population as of the 2021
census is 10,834, including all enclaves, such
as the Towns of Three Hills and Trochu, Village
of Acme, Carbon and Linden, the County’s
Hamlets (Torrington, Huxley, Swalwell,
Wimborne) and other small communities such
as Hesketh and Sunnyslope.
According to 2021 Agriculture Census data
there are 1035 farm operators on the 751 farms
in Kneehill County. 106 of these farms employ
495 full time workers, 52 farms employ 120
part-time workers, and 47 employ 159 seasonal
or temporary workers. The Market value of
farm capital assets (including land, equipment,
animals and facilities) is $4,801,606,378 with
2021 revenues reported at $627,350,078 and
expenses reported at $511,448,056. Of the
total farmland of 381,966 ha, 265,801 ha is
cropland and 102,778 ha is
pasture land.
Cereal, oilseed, and pulse crop production is
predominant throughout the County. Livestock
also play a critical role on the County’s
agricultural landscape with both purebred and
commercial beef producers, which are
scattered throughout the area with more
congregated along the north and west portion
of the County. There are also a large number of
intensive hog and poultry operations in the
County. Other agriculture production includes
sheep, goat, elk, bison, bees and green housing.
A significant reason why agriculture is so
successful in the County is its soils, both dark
brown and thin black soils make a diagonal
transition from the northeast to southwest
through the center of the County (See Appendix
1 Soil Map). It also contains three natural sub-
regions: Mixed Grass, Foothills Grass and Dry
Mixed Grass, as well as Canadian Badlands.
Bisecting all of these regions and feeding into
the Red Deer River are 503 km of tributaries;
Kneehill Creek, Three Hills Creek, Ghostpine
Creek, Lone Pine Creek, and the Rosebud River.
Kneehill
County
Overview
48 2023.05.09 Adopted Council Package
6
49 2023.05.09 Adopted Council Package
7
Vision
Kneehill County Agriculture
Service Board is a
supportive leader and
dependable resource in the
local agriculture
community, promoting its
value and encouraging its
advancement and
diversification.
Mission
To grow, diversify and
protect Kneehill County’s
strong agricultural roots
and valued environmental
assets through innovation,
promotion and education.
Values/Priorities
Promotion, Education & Communication
Convey the importance of agriculture,
facilitating a connection between the public
and local agriculture. Share new innovations
and practices with local producers to
support the advancement of agriculture.
Local Food/ Agri-Tourism
Work with producers to encourage
diversification and growth within their farm
and strengthen their connection to the
public.
Legislative Responsibilities
Carry out provincially legislated obligations,
as well as duties appointed by directives of
the ASB and Council in a way that
encourages positive partnerships and
responsible resource management.
Environmental Resources
Provide landowners and residents with the
tools, knowledge and aid for responsible
management and use of ecological
resources that generate positive
environmental, social and economic results.
50 2023.05.09 Adopted Council Package
8
The Agriculture
Services Business Plan
defines the values/priority areas
which have been developed to address
current agricultural issues and trends as
well as those on the horizon that may
have an impact on Kneehill County
producers and the region in the future.
The Kneehill County ASB will continue to
develop its programing by incorporating
new initiative that encourage agricultural
education for all ages, promoting the
importance of agriculture and agri-food
and showcasing the entire path from
farm to plate. To accomplish this,
continued collaborative partnerships and
initiatives with individuals, industry, all
levels of government, and other
stakeholders with common goals that
enhance agriculture must be sustained
and/or developed. In creating the
programing that corresponds with the
value/priority areas it is through these
partnerships that
they will be successful.
Defining the values/priority areas, an
action plan defines directly related
programming for each priority. These are
followed by performance measures,
which help direct programming needs,
uptake, and any potential future
modifications to ensure continued
success.
Values/Priority Areas
Listed below are the values/priority areas
developed by the Kneehill County ASB.
This document further defines these with
actions that incorporate strategies, and
performance measurables to
successfully achieve them:
• Promotion, Education &
Communication
• Local Food/ Agritourism
• Legislated Responsibilities
• Environmental
Business
Plan
Outline
51 2023.05.09 Adopted Council Package
9
The Kneehill County Agricultural Service
Board understands how critically
important promotion and education of
the agricultural industry is, and how
communicating this is so important in
an age increasingly filled with
misinformation, and a global population
that continues to become further
removed from agriculture and food
production. Furthering the story of
agriculture also includes the continued
advancement of the industry and
communicating the adoption of those
practices and their positive impacts with
the public.
In addressing this and becoming a
municipal leader in telling the
agricultural story, the Kneehill County
ASB will continue to develop innovative
and relevant programming initiatives.
These
initiatives will promote
and encourage agricultural education for
all ages, highlighting the importance of
agriculture and local food for our
community, economy and rural way of
life. These initiatives will also help to
empower producers to adopt improved
practices and share their agricultural
story showcasing the entire path from
farm-to-plate.
It is essential in ensuring the success of
our goals, that continued collaborative
partnerships and initiatives with
individuals, industry, all levels of
government, and other stakeholders with
common goals be utilized to help tell
agriculture’s story and ensure it
continues to grow and innovate.
Promotion, Education
& Communication
52 2023.05.09 Adopted Council Package
10
Action Performance Measure
Develop workshops and events to educate
on aspects of, and the importance of
agriculture, relevant matters for producers,
and agri-food
Number of workshops / events held,
attendance at workshops / events,
and participant feedback as
documented
Develop programming for school visits to
educate on aspects of, and the importance
of agriculture
Number of schools visited / number
of attendees for programs, feedback
from participants
Assist the Communications Officer in
maintaining the ASB web pages on the
County website with time relevant
information
Number of website visits, social
media impressions, other web-based
metrics
Produce agricultural information articles for
newsletters, newspapers, advertisements,
promotion, webpages, and brochures as
required
Number of advertisements,
newsletters, and site visits
Work with Alberta Agriculture & Forestry in
promoting agriculture and environmental
programs
Number of articles / advertisements
featured in newsletters and on
website
Continue with current, and develop new
partnerships with stakeholders,
organizations or individuals that will help to
achieve program goals.
Memberships, partnerships and
support
Promotion, Education & Communication
Action Plan
53 2023.05.09 Adopted Council Package
11
Kneehill
County
ASB
recognizes
that the
majority of
agriculture is for the
production of food for human
consumption. The ASB also recognizes
the growing consumer demand for local
food and a desire to reconnect with
where food comes from--the stories
behind how it is grown/raised and how
it reaches the consumers plate.
Programs and policy creation will
promote and encourage local food
producers to grow and develop their
operations and markets. Initiatives that
will be developed will encourage more
locally-sourced food items be
incorporated into local food purveyor’s
menus and store shelves and to
encourage the development of more
agri-tourism operations. Incorporating
local-first policies and standards will
act as an example and will help build,
promote and support our local
producers and economy. Programming
under this Priority will also work hand in
hand with the Value/Priority Area of
Promotion, Education and
Communication, sharing the stories of
the people behind the product, local
successes and innovations in local
food production.
Local Food/
Agri-Tourism
54 2023.05.09 Adopted Council Package
12
Local Food/ Agri-Tourism
Action Plan
Action Performance Measure
In partnership with Economic Development,
develop and host workshops and events
that promote local food producers and / or
educate participants on its production
Number of workshops and
attendance, participant feedback
In partnership with Economic Development,
continue with current, and also develop new
partnerships with stakeholders,
organizations that promote and advocate
for local food and agriculture such as Open
Farm Days and Alberta Farm Fresh
Producers
Memberships, partnership and
support
In partnership with Economic Development,
develop and maintain a local food map /
directory for local food producers in Kneehill
County
Number of local food producers,
visits to website and other web-
based metrics
In partnership with Economic Development,
showcase local food through culinary
events and through developing partnerships
with local and regional chefs
Events, reach, partnerships, and
support
55 2023.05.09 Adopted Council Package
13
The Agricultural Service Board Act
The Agricultural Fieldmen will carry out
the agricultural duties and responsibilities
assigned to them through Provincial
legislation and other agricultural
directives requested by the ASB and
Council.
The Weed Control Act
Assisting producers with responsible
weed management strategies and enforce
control of Noxious and Prohibited Noxious
Weeds.
Weed Inspections and Enforcement
Working with public and private
landowners in the prevention and control
of Prohibited Noxious and Noxious weeds
as set out in the Alberta Weed Control Act
& Regulations.
Public Land Weed Control
Eradicating Prohibited Noxious weeds and
control Noxious and other
invasive weeds on public land under the
control of the County.
Private Land Weed Control
Assisting in the eradication of Prohibited
Noxious weeds and control of Noxious
and other invasive weeds on private lands.
The Agricultural Pest Act
Assisting producers with responsible pest
management strategies and enforce
control of declared pests.
The Soil Conservation Act
Recognizes the value of the soils and
lands on which agriculture is made
possible and will enforce the Act as
required.
The Animal Health Act
Will assist Alberta Agriculture & Forestry
in relation to threats of disease outbreaks
affecting livestock health
Legislative
Responsibilities
56 2023.05.09 Adopted Council Package
14
Legislative Responsibilities
Action Plan
Action Performance Measure
Administer the ASB Act, Weed Control Act, Agricultural
Pest Act, Soil Conservation Act, assist as requested
with the Animal Health Act, and all other agricultural
related Acts as required
Administration of Acts
In accordance with the Manager of Environmental
Services, ensure the maintenance of the collection
facility for the return of empty Agricultural Pesticide
Containers and twine
Site maintained, any issues are
addressed in a timely manner
Participate as required in Alberta Agriculture & Forestry
programming
Participation, number of programs
Administer the pasture lease rental agreement for
Kneehill County
Ensure healthy condition of pastures
Administer the ASB health and safety program Document meetings and complete
safety documentation as required
Deliver ASB programs and services in an economical,
fair, responsible, effective, efficient and professional
manner
Conduct annual program reviews
The Soil Conservation Act
Promote enhancement in the quality and the
conservation of soils.
Have information and packages
available
Promote soil conservation methods that encourage the
preservation of organic matter and enhancement of soil
health within the soils while discouraging burning.
Fewer stubble burns, higher organic
content in and overall improved soil
health
Appoint officers and inspect for and enforce the Soil
Conservation Act.
Number of officers, inspections, and
notices
The Animal Health Act
ASB staff will have available information on the proper
disposal of dead animals
Resources available
ASB staff will assist the federal and provincial
government and the Office of the Chief Provincial
Veterinarian as requested
Number of requests assisted with
57 2023.05.09 Adopted Council Package
15
Action Performance Measure
The Alberta Weed Control Act
Weed Inspections and Enforcement
Weed inspections & enforcement will be completed in
accordance with the Alberta Weed Control Act &
Regulations, and Kneehill County Bylaws and Policies
Number of notices issued, number
of inspections
ASB staff may conduct and maintain weed inspection
services for urban municipalities within Kneehill County as
requested.
Number of municipalities
requesting this service, number of
inspections completed
Invasive weed control information packages will be
distributed to landowners upon positive identification
Number of packages distributed
Invasive weeds will be mapped using GPS systems for
tracking and management of control and reduction
Maps created, number of weed
infestations
ASB staff will inspect and / or license any seed cleaning
plants that operate in Kneehill County
Number of plants inspected,
number of licenses issued
Kneehill County Council will appoint weed inspectors and
an Agricultural Services Appeal Board annually
Number of inspectors appointed,
completed through Council
annually
Public Land Weed Control
ASB staff will maintain a 3 year spray rotation to control
invasive weeds on County road allowances
% sprayed each year, mapping,
reduction in weed populations
ASB staff will respond to all weed inspector and ratepayer
requests to control invasive weeds on public lands
Number of invasive weed
infestations
ASB staff will incorporate an integrated weed management
approach when controlling weeds in areas frequented by
people (transfer stations, bulk water sites, hamlets, parks,
cemeteries). This may incorporate techniques such as
mowing, mechanical / physical removal, spraying, and
other methods
Area mowed / sprayed each year,
mapping
Kneehill County will continue with public land mowing that
will assist in control of invasive plants
Number of sites mowed, kilometers
mowed and reduction of invasive
plants
All County reseeding of grass due to ground disturbance by
equipment or construction shall only use a certified grass
seed mixture accompanied by a certificate of analysis
Obtain Certificate of Analysis,
number of kilometres seeded
ASB staff will work closely with Alberta Transportation,
Canadian National Railway, and Alberta Trailnet in
controlling invasive weeds on public lands under their
control
Reduction in weed populations on
these lands
58 2023.05.09 Adopted Council Package
16
Action Performance Measure
The Alberta Weed Control Act
Private Land Weed Control
ASB staff will assist private landowners with invasive weed
identification and control measures when requested
Reduction in weed populations and
number assisted
ASB staff, on a cost-recovery basis may assist rural private
landowners in eradicating Prohibited Noxious and
controlling Noxious weeds as set out in ASB Policy #1-28-2
Number of private lands sprayed,
number of Prohibited Noxious
sites inspected and controlled,
reduction in weed populations
ASB staff will assemble information packages that include
identification and control of invasive weeds to both rural
and urban landowners as required or requested
Have packages available, track
how many are distributed annually
ASB staff may offer weed identification services and
distribute related information within Kneehill County
Have knowledgeable staff and
information available
The Agricultural Pest Act
ASB staff will respond to all pest complaints in accordance
with the Alberta Agricultural Pest Act & Regulations.
Number of pest complaints
ASB staff will visually inspect all Canola fields, and
physically inspect those showing symptoms of Clubroot
(Plasmodiophora brassicae) or are at high risk. The ASB will
also continue education and awareness activities for
Clubroot.
Number of fields inspected
ASB staff will, as required and available, distribute 2% Liquid
Strychnine Concentrate for control of Richardson Ground
Squirrels under approval of PMRA and Alberta Agriculture.
Number of bottles distributed and
number of landowners
ASB staff will assist livestock producers with coyote
management strategies and control methods as per ASB
Policy #1-29-2, if coyote predation is confirmed.
Number of producers assisted
ASB staff will participate in the annual provincial
grasshopper survey and will have available pesticide
application equipment should an infestation occur.
Participation in annual survey and
available equipment
ASB staff will participate in other Provincial pest surveys as
requested i.e. Bertha Army Worm, Fusarium
Participation in pest surveys and
number of fields inspected
ASB office will have available information for identification
and controlling declared pests and nuisance pests when
requested.
Provide information, number
distributed
Kneehill County Council will appoint pest inspectors and an
Agricultural Services Appeal Board annually
Number of inspectors appointed,
and appeal board members
59 2023.05.09 Adopted Council Package
17
Kneehill
County ASB
realizes that agricultural
activities have a major impact on land
and water resources, and will take steps
to ensure the industry is viable for future
generations. Building on Kneehill
County’s long history of participation in
and involvement with many provincial &
federally sponsored environmental
programs since 1989, the County
continues to carry on with this legacy
through Kneehill Land Care. The
continuation of this programing,
assisted by the ASB Provincial Resource
Management Stream, and our many
partners and collaborators, will continue
to offer numerous opportunities for
producers to learn and implement on-
farm adoption of Beneficial
Management
Practices (BMP) that encourage
minimization of environmental impacts
and ecological restoration
These programs and offerings for BMP
adoptions have been incorporated
through provincial and federal programs
and activities such as: Federal
Partnership Funding Programs,
Environmental Farm Plans, County
programming such as The Riparian
Restoration Program, the Water Well
Decommissioning Program, riparian/
range/soil/water health programming,
farm visits, conferences and workshops
for rate-payers, and other related
activities.
Environmental
Resources
60 2023.05.09 Adopted Council Package
18
Action Performance Measure
Participate in the Provincial ASB Resource Management
Grant Program
Participation
Develop programs and provide information that encourages
environmental practices that allow for continued viability of
the agricultural industry.
Programs developed and uptake
Promote enhancement of the quality and the conservation of
water.
Improved water quality
Continued encouragement on ag plastics recycling or
methods of disposal.
Increase in recycling and proper
disposal
Encourage & distribute bags for the collection of used plastic
bale twine.
Have bags available for producers
Direct producers to where they can obtain their Farmer
Pesticide Applicator Certificate.
Number of producers assisted
Assist with information on preparing and caring for trees. Provide information /track
distribution
Farm and one-on-one visits with local producers promote &
assist BMP’s
Number of visits and BMPs
implemented
Provide or help direct producers in how they can participate
in the Environmental Farm Plan and Canadian Agricultural
Partnership (CAP) and/or Similar Programs
Number assisted
Continue to host and promote Ranching Opportunities and
Ladies Livestock Lessons, Septic Sense and Working Well.
Number in attendance
Kneehill County will use in-house expertise, data from
partners, and technological resources to provide mapping
information on various environmental parameters and to
strategize for increased use of improved agricultural
practices in the County
Maps and data created
Kneehill County will continue delivering programs that
promote enhancement of water quality and educate
producers about Best Management Practices (BMPs) and
available programing.
Adoption of BMPs
Encourage producers to grass waterways in crop lands;
create and maintain buffer zones and to preserve and
restore riparian areas.
Number of producers worked with
to implement change
Kneehill County will make an effort to visit crop and livestock
producers that are on or near waterways, who have not
adopted Best Management Practices (BMPs) or are
implementing BMPs and require the support of the Kneehill
County ASB.
Number visited, number
implementing change
Continue abandoned water well decommissioning program
to help educate or assist producers
Number of abandoned wells
decommissioned
Provide Riparian/ Range/Soil/Water Health workshops Number conducted and attendance
Educate on BMP’s for grazing, livestock wintering and
livestock manure management
Number reached
Environmental Resources
Action Plan
61 2023.05.09 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
5.2.3
Page 1 of 4
Version: 2022-02
Subject: Growing Kneehill Event
Meeting Date: Tuesday, May 9, 2023
Prepared By: Fallon Sherlock, Manager of Agriculture Services and Parks
Presented By: Fallon Sherlock, Manager of Agriculture Services and Parks
RECOMMENDED MOTION:
That Council approves Option 1 as indicated in the report with an increase of $22,200 in the Ag
Services Budget for the hiring of a private event contractor to aid in the delivery of the Growing
Kneehill Long Table Dinner and Country Market.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☒ ☒
☐
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
none
BACKGROUND/PROPOSAL:
At the April 18 Committee of the Whole meeting, Council discussed the direction and purpose of the
Growing Kneehill Event. Administrations understanding was that Council would like Administration to
continue with the Long Table Dinner and Country Market format to promote local food, tourism, and
Kneehill County to a broader audience. Administration had expressed that producing a high caliber event
each year while maintaining service levels in the Agriculture and Parks department has become
increasingly difficult throughout the years. Administration has historically reallocated staffing to
successfully support the Growing Kneehill Event while County services are temporarily reduced or
delayed so that the team may manage planning, preparing, and delivering of this important event. To
mitigate this Administration has prepared options for event delivery.
It was also Administrations understanding that Council would like to expand the event, investigate hosting
multiple nights and consider partnerships to do so. This is something Administration will continue to
explore and bring forward to council later in the year for consideration for future events.
Currently, Administration is considering the theme of “Growing Together” for the 2023 event centering
around bringing together agriculture, business, and tourism in the Kneehill County area with locals and
visitors.
62 2023.05.09 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
5.2.3
Page 2 of 4
Version: 2022-02
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Options and considerations:
Option 1
Hiring a Contractor for event delivery
o Due to the limited timeline, Administration is looking to hire a specific contractor who has
worked with us in a smaller capacity on this event and has detailed knowledge of what is
needed.
o Kneehill County would retain Project Management providing input and direction on
themes and important details to retain the local atmosphere of the event. This would
include facilitating sponsorship, vendors and participant registration.
o The quote we have received from the contractor is $52,000, to which a 10% contingency
would be added for a total investment of $57,200. The contractor would be responsible
for rentals, chefs, food and beverages, product sourcing, staffing, entertainment and
audio set-up, on-site security, and event management. Administration will be seeking
opportunities to reduce the costs which may include but not limited to items such as food
donations from local producers and locally donated labour by volunteers, as well as
sponsoring opportunities.
o Because staffing would be less of a limitation both the Long Table Dinner and the
Country Market could be held on the same day
o This shift would allow staff to maintain service levels throughout the season and reduce
internal staffing costs for the event by approximately $28,000.
o The current budget for the event is $35,000 which will result in a shortfall of $22,200.
Administration will make efforts for revenue opportunities within the event to reduce the
impact such as different sponsorship and partnership opportunities.
Option 2
Staff delivering the event similar to 2022
o Staff would continue with delivery as before, recognizing the need to divert staff away
from regularly scheduled duties and the temporarily reduced or delay County services as
has been done historically. The estimated internal cost of this is $30,000 in internal
staffing.
o Because of the limitations of available staff and hours of service required the event would
need to be held over two days as was done in 2022 with the Long Table Dinner on Friday
evening and the Country Market on Saturday.
Option 3
Country Market only event
o Removal of the Long Table Dinner from the event and focus on the Country Market.
o The Country Market could be hosted within $10,000 budget
FINANCIAL & STAFFING IMPLICATIONS:
Option 1
The existing quote from the contractor is $52,000 plus a contingency of 10% for an estimated cost of
$57,200. The current event budget is $35,000 and an additional $22,000 would be necessary to
63 2023.05.09 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
5.2.3
Page 3 of 4
Version: 2022-02
accommodate hiring a contractor but would reduce the internal staffing for this event by 75% or an
estimated $28,000.
Option 2
Staff delivery would require temporarily reducing or delaying County services to deliver the event.
Option 3
The Country Market could be hosted within a $10,000 budget.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Choose an item. Other:
ATTACHMENTS:
Food Tourism Strategies Proposal
COUNCIL OPTIONS:
1. That Council may approve Option 1 Hiring a Contractor for event delivery.
2. That Council may approve Option 2 Staff delivering the event similar to 2022
3. That Council may approve Option 3 Country Market only event
4. Council may request for additional information
FOLLOW-UP ACTIONS:
Implement plan from motion.
APPROVAL(S):
Kevin Gannon, Director of Community Services Approved- ☒
Mike Haugen, Chief Administrative Officer Approved- ☐
64 2023.05.09 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
5.2.3
Page 4 of 4
Version: 2022-02
ATTACHMENTS
65 2023.05.09 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
6.1
Page 1 of 4
Version: 2022-02
Subject: 2023 Tax Rate Bylaw
Meeting Date: Tuesday, May 9, 2023
Prepared By: Caroline Siverson, Property Tax Officer
Presented By: Caroline Siverson, Property Tax Officer
RECOMMENDED MOTION:
That Council
1. Give first reading to Bylaw #1884, that being a bylaw for the 2023 Tax Rates.
2. That second reading be given to Bylaw #1884.
3. Consideration to hold third reading be given to Bylaw #1884.
4. That third reading be given to Bylaw #1884.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☒ ☐
☒
☐
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite) - The County is required under the Municipal Government Act (MGA) to approve a Tax
Rate Bylaw which reflects the revenues as required by the County current year operating & capital
budget.
Council Bylaw/Policy (cite) – N/A
BACKGROUND/PROPOSAL:
As per the Municipal Government Act, Council must approve the tax rates in the 2023 Property Tax
Bylaw.
The Property Tax Bylaw authorizes Council to impose a tax in respect of property in the municipality to
raise revenue to be used toward the payment of the expenditures, as set out in the County’s Operating
Budget. In addition to the monies required to support County operations, the Property Tax Bylaw also
references funds required to be collected by Kneehill County and remitted to other parties such as the
Alberta School Foundation Fund (Education Requisition) and the Kneehill Housing Corporation to support
housing and related services, and the Designated Industrial Property.
The combined assessment/taxation notices will be mailed to rate payers on June 15th and taxes are due
on or before October 14th, as per the Tax Penalty Bylaw.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
The 2023 Operating and Capital budget, which was passed at the March 28th, 2023 Council meeting
requires that $24,474,002 be collected from ratepayers to maintain the municipality’s operations.
66 2023.05.09 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
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Page 2 of 4
Version: 2022-02
The 2023 budget deliberations focused primarily on mitigating the impacts of compounding budget
pressures from recent years that impacted revenues collected, inflation rates, and responsible asset
management that will ensure core services are not impacted and that our roads and other infrastructure
are maintained and renewed in a sustainable manner. Council committed to maintaining both existing
levels of service and responsible tax growth. The resulting budget ensured expenditures that are under
the control of Council have been restrained, reduced where reasonable, and are well under the general
inflation rate.
Council’s past practices and prudent financial planning have positioned the County well. The County has
not experienced an operating budget deficit, has no reliance on borrowing, has maintained or enhanced
service levels, maintained roads and other infrastructure and still will be able to maintain competitive tax
burdens in the future.
Assessment Changes
With an average assessment increase of 7.2%, Council identified mill rate adjustments that ensured
alignment with the permissible tax ratio of 5:1 (highest non-residential tax ratio: lowest residential tax
ratio), as defined in the Municipal Government Act, and also supported an improved allocation of tax
burden across classes.
Requisition Changes
Once final balances are known for the previous year, any overage or under amounts collected in 2022 are
balanced into the requisitions for 2023. These amounts are noted on the Tax Rate Bylaw and taken into
consideration when calculating the 2023 tax rates.
The requisition for the Alberta School Foundation Fund has decreased by $739,000, however the tax
rates remained relatively the same from 2022 due to the increased assessment.
The Kneehill Housing Corporation requisition has increased slightly (under $10,000) to a total of $83,013.
The Designated Industrial Property requisition is determined by the province, and it is indicated at the rate
provided.
Summary
In efforts to improve allocation of tax burden across classes, ensure
alignment with the permissible tax ratio of 5:1 and ensure a
reasonable tax burden for rate payers, Council was prudent in their
consideration of assessment values and subsequent tax rates.
Figure 1 notes the 2023 allocation of tax burden across the four
assessment classes.
While the average assessment increase was 7.2%, tax rates were
adjusted to limit the tax impact on rate payers. Residential tax rates
were decreased by 3.73% and non-residential by 6.47%. While the
individual impacts on homeowners will be dependent on their
assessed values and any changes in assessment; the typical hamlet home will see an increase of $30
annually and acreages an increase of approximately $69.
Farmland has regulated assessment (does not change unless the property size changes) and will
experience a 20% tax rate increase, resulting in an annual increase per quarter section of approximately
$66.
Figure 1
67 2023.05.09 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
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Page 3 of 4
Version: 2022-02
In addition, for parcels with a municipal property tax bill that falls below the minimum identified within the
Property Tax Bylaw, the increase from $100 to $125 will result in a $25 increase in 2023 municipal
property taxes.
FINANCIAL & STAFFING IMPLICATIONS:
The approval of the Tax Rate Bylaw ensures that Administration can issue the tax notices which provide
the total taxation revenues as shown in the operating budget for the County. The funds will be expensed
per Council policy and Council will receive quarterly reporting throughout the year.
There are no additional staffing implications related to this decision.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
2023 Tax Rate Bylaw
COUNCIL OPTIONS:
1. Adopt the 2023 Tax Rate Bylaw.
2. Amend the budget and resulting tax rate.
3. Accept for information.
FOLLOW-UP ACTIONS:
Administration will mail out combined taxation/assessment notices as per the approved Bylaw and
undertake additional notification/explanation via our communication tools.
APPROVAL(S):
Kinza Barney, Director of Corporate Services Approved- ☒
Mike Haugen, Chief Administrative Officer Approved- ☐
68 2023.05.09 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
6.1
Page 4 of 4
Version: 2022-02
ATTACHMENTS
69 2023.05.09 Adopted Council Package
Bylaw No. 1884, 2023 Property Tax Bylaw Page 1 of 3
BYLAW NO 1884
2023 PROPERTY TAX BYLAW
A BYLAW OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AUTHORIZE THE RATES OF TAXATION TO
BE LEVIED AGAINST ASSESSABLE PROPERTY WITHIN KNEEHILL COUNTY FOR THE 2023 TAXATION YEAR.
WHEREAS, Kneehill County has prepared and adopted detailed estimates of municipal revenue, expenses and
expenditures as required, at the Council meeting held on March 28, 2023; and
WHEREAS the estimated municipal revenues from all sources other than property taxation total $4,170,442;
and
WHEREAS the estimated municipal expenses set out in the annual budget for Kneehill County in 2023 total
$28,644,444 and the balance of $24,474,002 is to be raised by general municipal property taxation; and
WHEREAS the estimated amount required for current and future financial plans to be raised by municipal
taxation is $8,352,144, which is included in the total expenditures for 2023; and
WHEREAS the County prepares an additional Bylaw for Special Tax Rates as per Division 5 of the Municipal
Government Act, being the 2023 Trochu Recreation Area Special Tax Bylaw #1885;
THEREFORE, the total amount to be raised by general municipal taxation is $24,474,002.
WHEREAS, the requisitions are:
Alberta School Foundation Fund
· Residential & Farmland $1,739,443.21
· Non-residential $2,862,229.53
· Over/(Under) Levy ($12,065.72)
$4,589,607.02
Designated Industrial Property $93,296.50
Seniors Foundation
· All Assessment $83,347.11
· Over/(Under) Levy ($335.13)
$83,011.98
70 2023.05.09 Adopted Council Package
Bylaw No. 1884, 2023 Property Tax Bylaw Page 2 of 3
WHEREAS, the assessed value of all property in Kneehill County as shown on the assessment roll is:
NOW THEREFORE under the authority of the Municipal Government Act, Kneehill County Council enacts as
follows:
1. That the Chief Administrative Officer is hereby authorized to levy the following rates of taxation
on the assessed value of all property as shown on the assessment roll of Kneehill County:
2. That the minimum amount payable per parcel as property tax for general municipal purposes
shall be $125.00.
General Municipal Assessment
Residential 597,439,800
Farmland 151,695,760
Grants in Lieu of Taxes 226,230
Machinery & Equipment/Power Generation 386,883,560
Non-residential 66,311,540
Non DIP Industrial Property 23,462,030
Designated Industrial Property 78,626,850
Linear Property 806,649,340
2,111,295,110
71 2023.05.09 Adopted Council Package
Bylaw No. 1884, 2023 Property Tax Bylaw Page 3 of 3
3. The total Tax Rate for each Assessment Category is as follows:
4. This bylaw comes into force at the beginning of the day that it is passed unless otherwise
provided for in the MGA or another enactment or in the bylaw. This bylaw is passed when it
receives third reading, and it is signed in accordance with S.213 of the MGA.
READ a first time on this _____ day of _______________, 2023
READ a second time on this _____ day of ________________, 2023
UNANIMOUS permission for third reading given in Council on the ____ day of ________________, 2023
READ a third time and final time of this _____ day of __________________, 2023
Reeve
Jerry Wittstock
Chief Administrative Officer
Mike Haugen
Date Bylaw Signed
72 2023.05.09 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
6.2
Page 1 of 3
Version: 2022-02
Subject: 2023 Trochu Recreation Area Special Tax Bylaw
Meeting Date: Tuesday, May 9, 2023
Prepared By: Caroline Siverson, Property Tax Officer
Presented By: Caroline Siverson, Property Tax Officer
RECOMMENDED MOTION:
That Council
1. Give first reading to Bylaw #1885, that being a bylaw for the 2023 Trochu Recreation Area
Special Tax.
2. That second reading be given to Bylaw #1885.
3. Consideration to hold third reading be given to Bylaw #1885.
4. That third reading be given to Bylaw #1885.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐ ☐
☒
☐
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- Municipal Government Act, Section 382
Council Bylaw/Policy (cite)- Bylaw #692
BACKGROUND/PROPOSAL:
Each year Council approves a levy to be charged against certain properties within a given area as a
recreation tax. This tax is collected and forwarded to the Town of Trochu as a payment at year end
pursuant to their report to fund 50% of their costs to operate the Trochu pool facility. The original Bylaw
#692 was approved by Council after a vote of the people on April 14, 1972.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Over the years, the Trochu Recreation levy amount collected has remained fairly consistent. In 2021, the
Town of Trochu had an increase in the pool operation due to higher than anticipated utility costs, more
programming as users were staying close to home during the pandemic which increased wages/salaries,
and some part replacements such as the water pump. For this coming year, we anticipate the costs to be
slightly higher than in 2022 due to inflation. With funds remaining in trust, the requisition has been based
on the collection to meet an estimated $65,000 which equals the revenues that the Town of Trochu has
estimated will be required to meet their operational costs.
The following variables are taken into consideration with this requisition:
• Costs of operation, which are not known until year end
• 305 Revisions of Assessments throughout the year
73 2023.05.09 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
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Page 2 of 3
Version: 2022-02
These items are inconsistent each year, however any over or under collection is considered in the
following year.
The suggested tax rate for the 2023 Trochu Recreation Special Levy is 0.000257224 for a total collection
of $61,000. There is $4,000 left in trust from previous years.
FINANCIAL & STAFFING IMPLICATIONS:
As this is a requisition, this is not a budgeted item. It is treated the same as the Provincial School
requisition, as an in and out.
There are no staffing implications.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
Trochu Recreation Special Tax Levy Bylaw #1885
COUNCIL OPTIONS:
1. Approve the Bylaw with the .000257224 Tax Rate
2. Approve the Bylaw with a different Tax Rate
3. Accept as Information
FOLLOW-UP ACTIONS:
This tax rate will be noted in the individual parcel tax notices that are affected. Administration is also
preparing a Tax Insert which will note these requisitions and the increases therein.
APPROVAL(S):
Kinza Barney, Director of Corporate Services Approved- ☒
Mike Haugen, Chief Administrative Officer Approved- ☐
74 2023.05.09 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
6.2
Page 3 of 3
Version: 2022-02
ATTACHMENTS
75 2023.05.09 Adopted Council Package
BYLAW NO 1885
2023 TROCHU RECREATION AREA SPECIAL TAX
A BYLAW OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO PROVIDE FOR A SPECIAL
TAX TO RAISE REVENUE TO PAY ASSOCIATED COSTS OF THE TROCHU RECREATION AREA.
WHEREAS, pursuant to the Municipal Government Act, R.S.A. 2000, c. M-26, as amended,
Section 382(1), a Council may pass a special tax bylaw for the purpose of raising revenue for a
specific service or purpose, including a recreational services tax; and
WHEREAS, pursuant to the Municipal Government Act, R.S.A. 2000, c. M-26, as amended,
Section 382(2), a Council must pass a special tax bylaw annually; and
WHEREAS Council deems it appropriate to impose a special tax to raise revenue to pay the
costs associated with the Trochu Recreational Services; and
WHEREAS a special tax bylaw authorizes the Council to impose the tax in respect of property in
any area of the municipality that will benefit from the specific service or purpose stated in the
bylaw;
NOW THEREFORE, the Council of Kneehill County, duly assembled, enacts as follows:
PART ONE INTRODUCTION
1. TITLE
This Bylaw shall be known as the “2023 Trochu Recreation Area Special Tax”.
2. CONDITIONS
(1) This bylaw is enacted for the sole purpose of raising revenue to provide
for the agreement between the Kneehill County and the Town of Trochu,
established under Bylaw 692.
(2) The Chief Administrative Officer is hereby authorized and directed to levy
the rates of taxation, as established in this Bylaw, on the assessed value
of the property as shown on the assessment roll of Kneehill County.
(3) The area of Kneehill County that is affected by this recreation tax is
indicated on the map attached as Schedule “A”.
76 2023.05.09 Adopted Council Package
Bylaw No. 1885, Trochu Recreation Bylaw Page 2 of 26
(4) The rate of the special tax imposed hereby on the assessment as outlined
in Schedule “B” is 0.000257224 for a total revenue amount of $61,000.00
for the 2023 tax year.
PART TWO TRANSITION
3. SEVERABILITY
(1) If a portion of this bylaw is found by a court of competent jurisdiction to
be invalid, the invalid portion will be voided, and the rest of the bylaw
remains valid and effective.
4. EFFECTIVE DATE
This bylaw comes into effect upon third reading of this bylaw.
READ a first time on this _____ day of _______________, 2023
READ a second time on this _____ day of ________________, 2023
UNANIMOUS permission for third reading given in Council on the ____ day of ________________, 2023
READ a third time and final time of this _____ day of __________________, 2023
.
Reeve
Jerry Wittstock
Chief Administrative Officer
Mike Haugen
Date Bylaw Signed
77 2023.05.09 Adopted Council Package
Bylaw No. 1885, Trochu Recreation Bylaw Page 3 of 26
SCHEDULE “A”
SECTION TOWNSHIP RANGE MERIDIAN
19, 30, 31 32 21 4
19-36 inclusive 32 22 4
19-36 inclusive 32 23 4
31-36 inclusive 32 24 4
34-36 inclusive 32 25 4
6 33 21 4
1-35 inclusive 33 22 4
1-36 inclusive 33 23 4
1-36 inclusive 33 24 4
1-3 inclusive 33 25 4
10-15 inclusive 33 25 4
22-27 inclusive 33 25 4
34-36 inclusive 33 25 4
18-20 inclusive 34 21 4
28-34 inclusive 34 21 4
2-36 inclusive 34 22 4
1-36 inclusive 34 23 4
1-36 inclusive 34 24 4
1-3 inclusive 34 25 4
10-15 inclusive 34 25 4
22-27 inclusive 34 25 4
34-36 inclusive 34 25 4
1-6 inclusive 35 24 4
1 & 2 35 25 4
All properties located within the Hamlet of Huxley
78 2023.05.09 Adopted Council Package
Bylaw No. 1885, Trochu Recreation Bylaw Page 4 of 26
Schedule “B”
Roll
Annual
Assessment Roll
Annual
Assessment
32211912000 $3,930 32222542000 $506,480
32211922000 $11,350 32222612000 $34,950
32213022000 $14,800 32222622000 $36,830
32213032000 $5,790 32222632000 $34,570
32213042000 $2,990 32222642000 $33,950
32221910800 $58,700 32222712000 $36,770
32221912000 $37,840 32222720600 $108,220
32221922000 $17,420 32222722000 $34,720
32221931400 $2,980 32222732000 $31,230
32221932000 $22,410 32222742000 $34,980
32221942000 $37,030 32222812000 $36,330
32221943000 $363,530 32222820600 $79,460
32222010800 $89,220 32222822000 $358,910
32222012000 $42,940 32222832000 $36,790
32222022000 $39,380 32222842000 $37,710
32222031400 $4,690 32222910800 $2,850
32222032000 $42,550 32222912000 $41,490
32222041600 $2,260 32222920600 $2,910
32222042000 $203,120 32222922000 $44,010
32222112000 $37,780 32222931100 $175,330
32222120600 $3,830 32222932000 $42,340
32222122000 $37,040 32222942000 $40,800
32222132000 $38,110 32223010800 $3,030
32222142000 $36,720 32223012000 $328,050
32222212000 $30,140 32223013000 $331,560
32222222000 $33,760 32223020600 $3,310
32222231400 $2,930 32223022000 $29,360
32222232000 $36,600 32223023000 $100
32222242000 $34,090 32223032000 $30,450
32222312000 $184,960 32223033000 $10,020
32222322000 $328,200 32223041600 $203,590
32222323000 $185,610 32223042000 $35,530
32222331300 $7,830 32223112000 $36,440
32222332000 $33,840 32223122000 $38,460
32222342000 $17,140 32223132000 $39,570
32222343000 $14,550 32223142000 $38,060
32222412000 $32,170 32223212000 $32,720
32222422000 $24,530 32223222000 $37,200
79 2023.05.09 Adopted Council Package
Bylaw No. 1885, Trochu Recreation Bylaw Page 5 of 26
Roll
Annual
Assessment Roll
Annual
Assessment
32222432000 $36,630 32223231100 $316,990
32222442000 $294,000 32223232000 $36,260
32222512000 $36,040 32223242000 $29,300
32222520300 $3,710 32223312000 $36,100
32222522000 $35,650 32223320600 $5,550
32222532000 $31,780 32223322000 $35,300
32223332000 $35,360 32232322000 $40,100
32223340900 $2,575,410 32232332000 $36,130
32223342000 $33,760 32232342000 $39,120
32223412000 $32,140 32232412000 $35,660
32223420600 $69,010 32232420600 $148,410
32223422000 $217,660 32232422000 $36,780
32223432000 $31,870 32232432000 $39,490
32223442000 $234,830 32232441000 $2,500
32223512000 $25,470 32232442000 $34,860
32223522000 $33,030 32232443000 $445,060
32223532000 $33,700 32232510800 $285,880
32223541000 $47,290 32232512000 $28,380
32223542000 $30,590 32232522000 $29,520
32223612000 $17,170 32232532000 $37,960
32223622000 $336,900 32232542000 $29,130
32223632000 $27,060 32232612000 $15,150
32223642000 $23,370 32232622000 $43,860
32231912000 $40,920 32232632000 $39,600
32231922000 $11,270 32232642000 $39,190
32231923000 $476,740 32232712000 $31,250
32231931100 $97,810 32232722000 $29,470
32231932000 $10,930 32232731300 $1,446,160
32231933000 $28,770 32232731400 $85,500
32231942000 $31,890 32232732000 $40,200
32231943000 $406,790 32232742000 $39,210
32232012000 $37,240 32232812000 $34,030
32232022000 $39,620 32232822000 $25,320
32232023000 $527,350 32232832000 $220,010
32232032000 $32,270 32232842000 $41,260
32232033000 $1,260,760 32232912000 $12,820
32232042000 $37,910 32232922000 $23,790
32232044000 $309,780 32232932000 $36,100
32232112000 $43,960 32232942000 $31,360
32232122000 $266,610 32233012000 $24,420
32232132000 $38,250 32233013000 $369,620
80 2023.05.09 Adopted Council Package
Bylaw No. 1885, Trochu Recreation Bylaw Page 6 of 26
Roll
Annual
Assessment Roll
Annual
Assessment
32232142000 $35,620 32233022000 $34,160
32232212000 $36,430 32233032000 $33,910
32232222000 $331,630 32233042000 $38,220
32232232000 $39,760 32233110700 $121,250
32232241600 $5,590 32233112000 $31,750
32232242000 $31,400 32233113000 $256,080
32232243000 $579,400 32233114000 $79,290
32232312000 $38,970 32233115000 $24,780
32232320600 $3,030 32233120410 $192,210
32233122000 $36,060 32243310810 $161,450
32233132000 $34,200 32243312000 $41,910
32233142000 $32,940 32243322000 $43,700
32233143000 $367,680 32243332000 $22,420
32233210700 $89,050 32243333000 $19,920
32233212000 $286,100 32243340900 $1,975,320
32233222000 $35,180 32243342000 $42,650
32233232000 $36,710 32243412000 $39,980
32233241500 $116,740 32243422000 $41,310
32233242000 $40,360 32243432000 $41,160
32233243000 $337,260 32243442000 $36,580
32233312000 $27,860 32243512000 $37,930
32233322000 $38,310 32243520600 $56,760
32233332000 $320,420 32243522000 $33,890
32233342000 $34,530 32243532000 $402,610
32233412000 $34,720 32243542000 $37,640
32233420400 $168,140 32243612000 $41,160
32233422000 $283,710 32243622000 $37,530
32233432000 $38,200 32243632000 $35,440
32233433000 $332,780 32243642000 $36,650
32233442000 $38,920 32253412000 $27,880
32233512000 $38,180 32253422000 $35,380
32233522000 $37,400 32253423000 $386,280
32233532000 $41,550 32253432000 $31,800
32233542000 $39,550 32253442000 $25,760
32233612000 $33,670 32253442500 $281,140
32233622000 $34,650 32253512000 $320,780
32233632000 $33,460 32253522000 $29,030
32233642000 $31,180 32253531100 $243,000
32243112000 $33,670 32253531110 $15,930
32243120600 $1,828,520 32253532000 $28,410
32243120610 $8,940 32253542000 $35,790
81 2023.05.09 Adopted Council Package
Bylaw No. 1885, Trochu Recreation Bylaw Page 7 of 26
Roll
Annual
Assessment Roll
Annual
Assessment
32243120620 $53,320 32253612000 $40,560
32243120630 $301,860 32253622000 $377,950
32243122000 $30,730 32253632000 $36,240
32243130500 $1,712,360 32253642000 $33,100
32243132000 $29,590 32253643000 $2,730
32243142000 $37,310 33220112000 $4,640
32243212000 $43,900 33220122000 $23,910
32243220600 $7,280 33220132000 $10,540
32243222000 $38,310 33220142000 $2,800
32243232000 $37,360 33220210100 $10,550
32243242000 $32,820 33220212000 $23,670
32243243000 $357,160 33220222000 $27,080
33220222100 $264,890 33221112000 $11,260
33220232000 $24,350 33221120600 $6,630
33220242000 $23,470 33221122000 $21,250
33220312000 $24,020 33221132000 $238,150
33220322000 $34,140 33221222000 $3,390
33220332000 $26,750 33221232000 $3,890
33220342000 $25,260 33221322000 $960
33220412000 $28,100 33221512000 $21,130
33220422000 $33,820 33221522000 $26,150
33220431400 $24,580 33221532000 $31,130
33220432000 $26,670 33221542000 $661,190
33220433000 $264,100 33221543000 $300,870
33220442000 $23,800 33221612000 $31,610
33220510800 $2,710 33221613000 $460
33220512000 $35,510 33221622000 $35,860
33220520300 $2,830 33221632000 $36,180
33220522000 $30,890 33221642000 $32,710
33220532000 $34,240 33221710800 $6,760
33220542000 $493,490 33221712000 $29,870
33220543000 $32,730 33221713000 $377,480
33220612000 $34,950 33221722000 $27,730
33220622000 $30,490 33221723000 $385,400
33220632000 $405,460 33221732000 $35,470
33220642000 $34,990 33221742000 $35,900
33220712000 $26,590 33221812000 $29,310
33220722000 $34,030 33221822000 $38,150
33220732000 $30,970 33221831100 $60,890
33220742000 $24,400 33221831300 $47,940
33220810700 $4,840 33221832000 $580,390
82 2023.05.09 Adopted Council Package
Bylaw No. 1885, Trochu Recreation Bylaw Page 8 of 26
Roll
Annual
Assessment Roll
Annual
Assessment
33220812000 $30,120 33221840900 $29,820
33220822000 $21,320 33221842000 $36,300
33220823000 $337,800 33221910700 $86,920
33220832000 $26,950 33221912000 $34,860
33220842000 $263,360 33221922000 $40,630
33220912000 $326,950 33221932000 $331,420
33220922000 $36,310 33221942000 $40,060
33220932000 $35,120 33222010700 $76,490
33220942000 $34,820 33222012000 $39,810
33221010800 $18,720 33222022000 $326,420
33221012000 $24,450 33222032000 $293,550
33221022000 $23,770 33222041500 $114,660
33221032000 $25,910 33222042000 $40,090
33221042000 $18,110 33222112000 $12,960
33221110800 $3,140 33222122000 $27,520
33222132000 $31,900 33223342000 $26,680
33222133000 $339,740 33223422000 $318,800
33222141000 $66,060 33223432000 $20,660
33222142000 $24,950 33223532000 $8,710
33222220600 $13,290 33230112000 $33,150
33222222000 $16,960 33230122000 $32,940
33222232000 $5,910 33230132000 $33,990
33222322000 $827,500 33230142000 $30,310
33222332000 $2,050 33230143000 $534,590
33222712000 $1,460 33230210800 $2,340
33222722000 $11,150 33230212000 $31,640
33222732000 $12,820 33230222000 $32,750
33222742000 $890 33230223000 $342,550
33222812000 $28,970 33230232000 $31,600
33222822000 $466,290 33230242000 $24,620
33222823000 $21,250 33230312000 $38,400
33222832000 $133,650 33230322000 $38,910
33222842000 $9,000 33230332000 $37,590
33222910100 $78,530 33230342000 $37,230
33222910700 $47,000 33230412000 $33,850
33222912000 $22,660 33230422000 $32,020
33222922000 $27,460 33230432000 $37,080
33222932000 $32,640 33230442000 $569,310
33222942000 $280,640 33230512000 $34,230
33223012000 $253,720 33230520600 $105,610
33223020400 $299,980 33230522000 $19,950
83 2023.05.09 Adopted Council Package
Bylaw No. 1885, Trochu Recreation Bylaw Page 9 of 26
Roll
Annual
Assessment Roll
Annual
Assessment
33223022000 $37,320 33230523000 $18,184,120
33223032000 $38,690 33230531400 $103,330
33223042000 $32,970 33230532000 $28,080
33223112000 $35,580 33230542000 $294,410
33223122000 $35,670 33230612000 $35,900
33223132000 $34,330 33230622000 $288,460
33223142000 $302,980 33230623000 $2,296,690
33223212000 $28,890 33230624000 $910,620
33223220300 $127,910 33230632000 $29,770
33223222000 $27,410 33230633000 $369,240
33223231100 $70,000 33230642000 $36,610
33223232000 $18,050 33230643000 $265,620
33223233000 $426,960 33230712000 $36,580
33223242000 $14,690 33230713000 $267,860
33223243000 $152,160 33230722000 $41,180
33223312000 $10,710 33230731100 $418,010
33223322000 $21,320 33230731200 $62,170
33223332000 $14,550 33230732000 $34,920
33230742000 $25,430 33231342000 $31,540
33230812000 $30,290 33231410100 $146,230
33230822000 $30,280 33231412000 $24,520
33230832000 $223,250 33231413000 $134,910
33230833000 $240 33231420600 $105,110
33230842000 $343,480 33231422000 $11,570
33230842500 $309,700 33231432000 $11,110
33230843000 $367,000 33231433000 $310
33230843500 $920 33231441600 $152,800
33230844000 $395,270 33231442000 $31,080
33230844500 $530,120 33231512000 $26,600
33230845000 $337,660 33231522000 $30,580
33230845500 $191,610 33231523000 $302,050
33230846000 $382,840 33231531300 $4,500
33230846500 $642,640 33231532000 $15,110
33230847000 $590 33231542000 $11,760
33230847500 $374,340 33231612000 $331,570
33230848000 $428,650 33231622000 $27,220
33230912000 $36,410 33231623000 $538,420
33230922000 $35,020 33231631300 $127,020
33230932000 $22,670 33231632000 $37,040
33230933000 $504,170 33231641600 $94,070
33230942000 $33,510 33231642000 $31,910
84 2023.05.09 Adopted Council Package
Bylaw No. 1885, Trochu Recreation Bylaw Page 10 of 26
Roll
Annual
Assessment Roll
Annual
Assessment
33231012000 $29,190 33231732000 $17,170
33231022000 $36,120 33231742000 $12,370
33231032000 $38,070 33231810110 $82,660
33231041600 $2,040 33231812000 $14,420
33231042000 $27,950 33231813000 $14,510
33231112000 $36,120 33231822000 $22,550
33231122000 $31,020 33231823000 $232,370
33231131400 $3,730 33231832000 $392,510
33231132000 $27,460 33231842000 $35,850
33231142000 $34,040 33231912000 $36,510
33231143000 $454,080 33231922000 $36,190
33231210800 $323,180 33231923000 $398,920
33231212000 $33,430 33231931400 $661,340
33231222000 $30,740 33231932000 $9,310
33231232000 $404,990 33231933000 $30,410
33231242000 $25,660 33231942000 $35,620
33231243000 $393,570 33232010700 $111,120
33231310100 $55,170 33232010710 $6,760
33231312000 $36,750 33232012000 $36,030
33231322000 $37,500 33232022000 $33,980
33231332000 $40,160 33232023000 $404,140
33232032000 $35,340 33232812000 $16,770
33232042000 $29,150 33232822000 $14,400
33232043000 $444,210 33232832000 $205,460
33232112000 $28,120 33232842000 $305,190
33232122000 $255,980 33232912000 $31,340
33232131400 $8,410 33232920300 $99,940
33232132000 $27,390 33232920400 $17,820
33232142000 $13,890 33232922000 $324,400
33232212000 $11,760 33232932000 $23,630
33232222000 $11,760 33232941500 $41,070
33232231400 $93,970 33232942000 $27,190
33232232000 $5,880 33233010100 $4,220
33232233000 $5,880 33233010800 $11,330
33232242000 $9,550 33233012000 $28,340
33232243000 $9,780 33233022000 $33,780
33232312000 $298,470 33233032000 $35,010
33232322000 $9,810 33233042000 $24,540
33232332000 $21,860 33233043000 $430,240
33232342000 $25,750 33233112000 $23,290
33232410700 $5,570 33233113000 $413,590
85 2023.05.09 Adopted Council Package
Bylaw No. 1885, Trochu Recreation Bylaw Page 11 of 26
Roll
Annual
Assessment Roll
Annual
Assessment
33232410800 $65,750 33233120600 $7,200
33232412000 $35,330 33233122000 $29,580
33232422000 $31,510 33233132000 $32,250
33232432000 $38,680 33233133000 $517,890
33232442000 $39,590 33233142000 $29,630
33232512000 $445,010 33233210700 $109,390
33232522000 $37,600 33233212000 $19,410
33232532000 $30,670 33233222000 $17,400
33232533000 $372,500 33233232000 $20,170
33232542000 $31,830 33233242000 $5,900
33232543000 $8,230 33233243000 $7,260
33232612000 $22,630 33233312000 $30,310
33232613000 $5,020 33233322000 $17,480
33232622000 $35,670 33233332000 $25,630
33232632000 $28,150 33233342000 $32,800
33232633000 $264,410 33233410100 $11,360
33232642000 $310,390 33233412000 $27,820
33232710700 $4,760 33233420400 $12,320
33232712000 $36,960 33233422000 $31,980
33232722000 $24,190 33233431200 $5,420
33232732000 $32,930 33233432000 $28,710
33232741000 $5,800 33233433000 $349,370
33232742000 $36,680 33233442000 $29,350
33232810110 $3,320 33233512000 $38,430
33233522000 $33,930 33240642000 $27,760
33233523000 $415,130 33240712000 $39,830
33233531200 $97,100 33240722000 $29,860
33233532000 $41,700 33240732000 $31,710
33233542000 $39,050 33240742000 $31,400
33233612000 $38,980 33240743000 $302,240
33233622000 $39,570 33240812000 $37,370
33233632000 $40,650 33240822000 $37,520
33233642000 $37,650 33240832000 $36,520
33240112000 $35,640 33240841500 $47,050
33240122000 $35,100 33240842000 $36,370
33240132000 $35,980 33240912000 $29,760
33240142000 $32,640 33240913000 $574,990
33240143000 $365,940 33240920600 $101,380
33240212000 $35,990 33240922000 $315,720
33240222000 $32,180 33240932000 $37,120
33240231400 $104,530 33240942000 $32,930
86 2023.05.09 Adopted Council Package
Bylaw No. 1885, Trochu Recreation Bylaw Page 12 of 26
Roll
Annual
Assessment Roll
Annual
Assessment
33240232000 $32,620 33241010800 $123,550
33240242000 $35,510 33241012000 $29,340
33240310700 $100,710 33241022000 $253,340
33240312000 $687,200 33241032000 $16,700
33240320600 $418,800 33241033000 $17,920
33240322000 $374,390 33241042000 $30,010
33240323000 $35,920 33241112000 $28,580
33240332000 $31,960 33241120600 $2,710
33240342000 $22,300 33241122000 $20,400
33240412000 $35,160 33241123000 $592,000
33240413000 $417,350 33241124000 $1,330
33240422000 $34,200 33241132000 $478,490
33240423000 $406,480 33241133000 $32,510
33240432000 $40,890 33241142000 $206,920
33240442000 $37,560 33241143000 $251,550
33240512000 $20,700 33241212000 $35,630
33240513000 $18,580 33241220500 $105,180
33240522000 $34,210 33241222000 $29,160
33240532000 $35,590 33241232000 $30,700
33240542000 $35,800 33241233000 $468,530
33240610800 $6,840 33241242000 $36,090
33240610810 $11,450 33241310800 $96,050
33240612000 $30,330 33241312000 $34,710
33240622000 $23,870 33241322000 $30,190
33240632000 $21,430 33241332000 $26,520
33240641500 $11,450 33241342000 $248,660
33240641600 $10,470 33241412000 $20,130
33241422000 $31,550 33242110100 $99,460
33241423000 $351,290 33242110200 $121,120
33241432000 $21,370 33242112000 $30,790
33241433000 $150 33242122000 $34,630
33241435000 $436,060 33242132000 $31,450
33241442000 $438,320 33242133000 $377,870
33241512000 $32,850 33242142000 $30,000
33241513000 $334,720 33242212000 $27,190
33241520600 $88,390 33242213000 $279,280
33241522000 $34,320 33242220400 $2,780
33241532000 $35,600 33242222000 $33,940
33241542000 $29,290 33242232000 $30,460
33241612000 $332,280 33242233000 $303,530
33241622000 $31,380 33242242000 $26,770
87 2023.05.09 Adopted Council Package
Bylaw No. 1885, Trochu Recreation Bylaw Page 13 of 26
Roll
Annual
Assessment Roll
Annual
Assessment
33241623000 $421,970 33242312000 $212,160
33241631400 $104,040 33242322000 $6,370
33241632000 $31,000 33242323000 $9,840
33241642000 $31,960 33242331400 $108,840
33241712000 $35,270 33242332000 $27,960
33241713000 $327,110 33242342000 $37,110
33241722000 $32,420 33242410800 $97,860
33241723000 $423,860 33242412000 $33,240
33241732000 $38,520 33242413000 $254,900
33241741500 $97,130 33242422000 $38,290
33241742000 $31,570 33242432000 $37,810
33241743000 $509,140 33242442000 $36,400
33241812000 $33,100 33242512000 $36,440
33241822000 $30,650 33242513000 $262,410
33241831100 $154,870 33242520400 $97,080
33241831300 $60,290 33242520410 $22,990
33241832000 $29,120 33242520500 $29,270
33241842000 $274,200 33242522000 $30,030
33241912000 $25,740 33242532000 $33,440
33241913000 $293,960 33242542000 $31,830
33241920600 $81,560 33242610200 $25,090
33241922000 $34,010 33242612000 $28,510
33241932000 $32,160 33242622000 $28,670
33241942000 $34,250 33242631100 $33,450
33242012000 $30,490 33242632000 $27,080
33242022000 $27,210 33242641600 $4,990
33242022100 $336,580 33242642000 $28,820
33242031300 $92,780 33242643000 $290,420
33242032000 $30,350 33242712000 $31,880
33242042000 $31,540 33242722000 $364,750
33242732000 $466,980 33243312000 $210,120
33242742000 $31,530 33243322000 $27,470
33242812000 $350,550 33243332000 $35,810
33242813000 $353,480 33243342000 $290,850
33242820400 $96,650 33243343000 $299,540
33242822000 $408,430 33243410100 $21,800
33242832000 $221,590 33243410700 $23,890
33242842000 $29,370 33243412000 $25,540
33242912000 $33,870 33243422000 $27,460
33242920630 $8,120 33243431400 $29,860
33242922000 $29,850 33243432000 $22,260
88 2023.05.09 Adopted Council Package
Bylaw No. 1885, Trochu Recreation Bylaw Page 14 of 26
Roll
Annual
Assessment Roll
Annual
Assessment
33242932000 $27,430 33243440900 $30,580
33242942000 $29,630 33243441000 $82,070
33243010800 $94,600 33243441010 $31,930
33243010810 $24,560 33243441600 $18,520
33243012000 $261,490 33243442000 $25,880
33243020500 $236,460 33243512000 $28,790
33243020520 $86,560 33243520400 $23,290
33243022000 $30,160 33243520600 $35,840
33243031100 $29,350 33243522000 $32,520
33243032000 $428,410 33243532000 $15,600
33243041000 $25,010 33243533000 $15,010
33243041500 $27,800 33243541000 $87,090
33243041510 $27,210 33243542000 $29,660
33243042000 $24,840 33243612000 $26,870
33243110100 $10,200 33243622000 $24,600
33243110200 $28,250 33243631400 $87,140
33243110800 $26,180 33243632000 $211,980
33243112000 $31,160 33243642000 $364,340
33243122000 $370,300 33250112000 $15,410
33243131200 $50,280 33250113000 $341,320
33243132000 $32,810 33250122000 $42,380
33243133000 $274,650 33250132000 $29,110
33243141500 $54,270 33250141600 $13,360
33243142000 $257,530 33250142000 $16,170
33243210100 $93,760 33250143000 $17,840
33243210800 $788,800 33250212000 $36,750
33243212000 $33,350 33250220400 $1,235,250
33243220600 $109,350 33250220410 $9,200
33243222000 $32,440 33250222000 $31,230
33243232000 $35,870 33250232000 $32,940
33243241600 $2,038,760 33250241000 $3,130
33243242000 $29,290 33250242000 $31,580
33243243000 $275,390 33250243000 $496,610
33250312000 $30,080 33252242000 $28,650
33250322000 $247,240 33252312000 $420,300
33250332000 $13,650 33252322000 $31,030
33250333000 $6,470 33252332000 $29,050
33250342000 $31,490 33252342000 $28,860
33251010800 $93,060 33252412000 $26,020
33251012000 $34,030 33252420400 $10,310
33251022000 $32,210 33252422000 $25,580
89 2023.05.09 Adopted Council Package
Bylaw No. 1885, Trochu Recreation Bylaw Page 15 of 26
Roll
Annual
Assessment Roll
Annual
Assessment
33251032000 $308,800 33252432000 $319,920
33251042000 $30,660 33252442000 $33,320
33251112000 $33,350 33252512000 $31,180
33251120500 $81,190 33252513000 $254,030
33251120600 $137,270 33252520600 $5,080
33251122000 $30,300 33252522000 $16,940
33251132000 $33,460 33252532000 $20,980
33251142000 $34,230 33252542000 $29,520
33251212000 $22,900 33252612000 $12,710
33251222000 $33,020 33252613000 $890
33251232000 $29,000 33252614000 $227,840
33251242000 $19,660 33252622000 $25,040
33251243000 $65,310 33252632000 $29,060
33251244000 $760 33252642000 $27,630
33251312000 $22,750 33252712000 $34,680
33251322000 $23,990 33252720600 $59,980
33251323000 $292,250 33252722000 $28,470
33251332000 $524,640 33252723000 $182,710
33251342000 $17,480 33252732000 $35,810
33251343000 $164,910 33252742000 $30,120
33251343100 $620 33253412000 $28,790
33251412000 $31,800 33253420500 $7,610
33251422000 $35,540 33253422000 $34,120
33251423000 $390,470 33253432000 $25,830
33251432000 $35,060 33253442000 $20,450
33251442000 $538,090 33253512000 $17,680
33251512000 $38,530 33253522000 $18,600
33251522000 $464,990 33253531100 $133,840
33251532000 $31,760 33253532000 $24,970
33251540900 $3,530 33253542000 $277,580
33251542000 $35,400 33253612000 $13,080
33252212000 $29,930 33253613000 $14,330
33252213000 $147,390 33253620600 $75,550
33252220300 $511,710 33253622000 $19,710
33252222000 $22,940 33253623000 $437,350
33252232000 $192,780 33253624000 $520,840
33253632000 $15,320 34220822000 $32,370
33253633000 $9,140 34220831200 $85,270
33253642000 $31,140 34220832000 $221,310
33253643000 $827,530 34220833000 $250,180
34213033000 $12,570 34220842000 $21,270
90 2023.05.09 Adopted Council Package
Bylaw No. 1885, Trochu Recreation Bylaw Page 16 of 26
Roll
Annual
Assessment Roll
Annual
Assessment
34213122000 $276,030 34220912000 $22,850
34213131300 $135,090 34220922000 $29,230
34213132000 $12,500 34220931100 $111,710
34213142000 $20,020 34220932000 $24,340
34213231300 $5,480 34220942000 $14,990
34213232000 $178,320 34221010800 $21,090
34213240900 $121,640 34221012000 $10,680
34213242000 $20,920 34221020300 $7,390
34213312000 $4,470 34221022000 $8,360
34213332000 $11,170 34221032000 $17,200
34220312000 $305,980 34221042000 $311,460
34220322000 $26,910 34221120300 $18,080
34220333000 $99,690 34221122000 $18,430
34220412000 $31,110 34221132000 $16,170
34220420400 $13,820 34221320500 $103,610
34220422000 $27,560 34221322000 $6,470
34220423000 $203,720 34221332000 $485,470
34220431300 $18,090 34221410200 $42,280
34220432000 $25,350 34221410800 $6,930
34220441600 $42,280 34221412000 $24,110
34220442000 $19,600 34221422000 $23,940
34220512000 $32,490 34221431300 $114,590
34220520600 $87,880 34221432000 $19,070
34220522000 $24,450 34221442000 $21,630
34220523000 $480 34221512000 $93,990
34220524000 $33,110 34221522000 $259,800
34220532000 $33,080 34221532000 $350,380
34220542000 $28,440 34221542000 $25,270
34220610200 $15,820 34221612000 $24,840
34220612000 $31,690 34221622000 $22,780
34220622000 $35,410 34221631400 $15,360
34220632000 $33,840 34221632000 $21,740
34220642000 $34,070 34221642000 $28,480
34220710700 $111,910 34221712000 $22,600
34220712000 $36,990 34221720600 $80,720
34220722000 $31,440 34221722000 $29,780
34220732000 $36,650 34221732000 $33,280
34220742000 $32,820 34221742000 $26,160
34220812000 $25,090 34221812000 $34,980
34221820400 $9,110 34222732000 $27,710
34221822000 $35,010 34222742000 $19,570
91 2023.05.09 Adopted Council Package
Bylaw No. 1885, Trochu Recreation Bylaw Page 17 of 26
Roll
Annual
Assessment Roll
Annual
Assessment
34221832000 $33,870 34222810200 $4,400
34221841000 $3,100 34222812000 $26,590
34221841610 $15,100 34222822000 $27,710
34221842000 $33,200 34222823000 $300
34221912000 $30,590 34222832000 $29,570
34221920400 $6,880 34222842000 $26,830
34221922000 $22,790 34222922000 $3,731,780
34221932000 $33,040 34222932000 $21,920
34221942000 $31,930 34222942000 $10,030
34222010800 $10,400 34223012000 $229,490
34222012000 $14,690 34223022000 $30,660
34222022000 $30,130 34223031300 $527,060
34222031200 $116,240 34223032000 $31,540
34222032000 $22,700 34223042000 $23,650
34222042000 $7,080 34223112000 $22,810
34222112000 $30,350 34223122000 $30,780
34222122000 $29,760 34223132000 $29,050
34222132000 $17,800 34223142000 $96,800
34222142000 $23,030 34223212000 $21,290
34222210800 $14,740 34223222000 $18,640
34222212000 $29,970 34223232000 $12,480
34222222000 $30,910 34223241600 $95,310
34222232000 $24,480 34223242000 $15,310
34222242000 $27,080 34223312000 $26,960
34222312000 $29,140 34223320400 $54,760
34222322000 $25,820 34223322000 $23,130
34222332000 $29,420 34223332000 $10,140
34222342000 $28,000 34223342000 $267,730
34222422000 $15,450 34223412000 $15,710
34222431300 $9,700 34223422000 $255,400
34222432000 $14,820 34223431400 $85,840
34222512000 $21,870 34223432000 $19,780
34222522000 $225,120 34223433000 $340,910
34222532000 $18,490 34223442000 $26,370
34222542000 $26,280 34223512000 $250,100
34222612000 $27,730 34223522000 $10,950
34222622000 $27,550 34223532000 $266,380
34222623000 $318,660 34223542000 $17,720
34222632000 $16,420 34223543000 $274,570
34222642000 $14,890 34223610100 $10,320
34222712000 $26,970 34223612000 $16,570
92 2023.05.09 Adopted Council Package
Bylaw No. 1885, Trochu Recreation Bylaw Page 18 of 26
Roll
Annual
Assessment Roll
Annual
Assessment
34222722000 $27,150 34223620400 $8,300
34223622000 $15,490 34230842000 $306,260
34223632000 $19,940 34230912000 $26,270
34223641000 $172,760 34230922000 $38,790
34223641600 $8,960 34230932000 $34,680
34223642000 $203,130 34230942000 $29,410
34230112000 $34,360 34230943000 $166,400
34230122000 $33,970 34231012000 $29,710
34230132000 $30,980 34231022000 $204,400
34230142000 $25,860 34231032000 $33,740
34230143000 $1,060 34231042000 $35,780
34230212000 $39,500 34231112000 $25,710
34230220400 $157,360 34231120600 $57,780
34230222000 $39,060 34231122000 $276,090
34230223000 $510 34231132000 $33,410
34230232000 $374,790 34231142000 $112,540
34230242000 $19,760 34231210100 $4,930
34230312000 $33,310 34231210700 $99,260
34230322000 $33,210 34231212000 $24,230
34230332000 $27,060 34231222000 $23,980
34230342000 $28,500 34231232000 $28,180
34230410700 $7,980 34231242000 $28,680
34230412000 $37,530 34231312000 $30,280
34230422000 $273,440 34231322000 $28,160
34230432000 $34,790 34231332000 $202,130
34230442000 $37,440 34231333000 $516,140
34230512000 $252,580 34231342000 $24,830
34230522000 $21,760 34231412000 $29,020
34230532000 $21,590 34231420400 $87,540
34230542000 $4,960 34231422000 $253,580
34230543000 $31,690 34231432000 $24,630
34230612000 $25,470 34231442000 $212,940
34230613000 $305,230 34231512000 $213,190
34230622000 $290,570 34231522000 $34,400
34230632000 $21,590 34231532000 $29,380
34230641600 $93,220 34231533000 $223,160
34230642000 $20,940 34231542000 $29,170
34230712000 $673,270 34231612000 $34,290
34230722000 $21,720 34231622000 $34,560
34230732000 $7,380 34231623000 $332,900
34230733000 $10,790 34231632000 $270,590
93 2023.05.09 Adopted Council Package
Bylaw No. 1885, Trochu Recreation Bylaw Page 19 of 26
Roll
Annual
Assessment Roll
Annual
Assessment
34230742000 $219,940 34231633000 $249,440
34230812000 $33,240 34231642000 $31,140
34230822000 $22,990 34231712000 $33,460
34230832000 $33,440 34231722000 $19,103,010
34231732000 $6,970 34231737000 $101,570
34231732200 $359,370 34231737100 $82,220
34231732400 $26,350 34231737200 $84,620
34231732500 $195,440 34231737300 $98,400
34231732600 $19,750 34231737400 $70,650
34231732700 $142,330 34231737600 $80,300
34231732800 $147,640 34231737700 $25,410
34231732900 $28,110 34231737900 $87,940
34231733000 $302,350 34231738000 $42,480
34231733100 $20,580 34231738100 $146,820
34231733200 $25,410 34231738110 $476,020
34231733300 $387,530 34231738120 $198,490
34231733400 $63,460 34231738200 $59,970
34231733500 $135,760 34231742000 $26,020
34231733700 $379,330 34231742200 $81,440
34231733800 $20,780 34231742300 $29,750
34231733900 $20,780 34231742900 $159,400
34231734000 $14,870 34231743000 $25,410
34231734110 $188,970 34231743200 $41,900
34231734400 $103,670 34231743300 $331,160
34231734500 $28,040 34231812000 $34,230
34231734600 $23,050 34231820600 $105,020
34231734700 $60,460 34231822000 $687,610
34231734800 $353,750 34231823000 $360,120
34231734900 $80,670 34231832000 $9,190
34231735000 $32,670 34231842000 $30,150
34231735100 $126,930 34231910800 $255,080
34231735200 $109,100 34231912000 $26,520
34231735300 $29,950 34231922000 $20,890
34231735400 $63,050 34231932000 $16,420
34231735500 $54,250 34231942000 $25,780
34231735600 $105,620 34232012000 $35,050
34231735700 $77,580 34232022000 $32,890
34231735800 $27,290 34232024000 $268,430
34231735900 $73,470 34232025000 $22,690
34231736000 $48,930 34232032000 $32,890
34231736100 $38,100 34232042000 $24,390
94 2023.05.09 Adopted Council Package
Bylaw No. 1885, Trochu Recreation Bylaw Page 20 of 26
Roll
Annual
Assessment Roll
Annual
Assessment
34231736200 $157,710 34232044000 $2,140
34231736300 $143,070 34232112000 $32,160
34231736410 $64,290 34232122000 $31,630
34231736600 $85,340 34232132000 $27,150
34231736700 $116,300 34232142000 $17,380
34231736800 $169,650 34232212000 $25,020
34231736900 $15,580 34232222000 $25,540
34232232000 $28,050 34233032000 $317,380
34232242000 $30,830 34233042000 $17,730
34232312000 $26,240 34233112000 $30,480
34232320400 $935,440 34233120600 $95,090
34232322000 $27,020 34233122000 $28,260
34232332000 $349,820 34233132000 $18,150
34232342000 $287,310 34233142000 $29,720
34232412000 $13,720 34233210800 $98,460
34232422000 $16,920 34233212000 $24,830
34232431100 $119,980 34233222000 $282,950
34232432000 $24,890 34233232000 $29,830
34232442000 $193,840 34233233000 $631,750
34232512000 $33,720 34233242000 $27,440
34232522000 $296,460 34233312000 $25,300
34232532000 $25,580 34233320600 $120,520
34232542000 $29,490 34233322000 $27,420
34232612000 $19,080 34233331400 $112,140
34232622000 $29,320 34233332000 $25,370
34232632000 $13,550 34233341500 $2,830
34232633000 $14,260 34233342000 $21,740
34232642000 $290,220 34233343000 $162,810
34232712000 $28,040 34233412000 $24,640
34232722000 $26,000 34233422000 $240,250
34232723000 $331,560 34233432000 $348,270
34232732000 $19,750 34233442000 $21,020
34232742000 $23,310 34233512000 $16,850
34232812000 $304,980 34233522000 $26,640
34232822000 $25,280 34233532000 $332,060
34232831300 $107,130 34233542000 $8,900
34232832000 $20,860 34233610800 $16,740
34232841600 $92,390 34233612000 $18,390
34232842000 $336,780 34233622000 $15,490
34232910700 $74,270 34233632000 $14,300
34232912000 $20,690 34233642000 $13,210
95 2023.05.09 Adopted Council Package
Bylaw No. 1885, Trochu Recreation Bylaw Page 21 of 26
Roll
Annual
Assessment Roll
Annual
Assessment
34232920400 $857,340 34240112000 $28,360
34232920410 $164,170 34240122000 $28,570
34232922000 $30,810 34240132000 $27,940
34232932000 $329,630 34240142000 $27,620
34232942000 $18,760 34240212000 $14,140
34233010100 $1,582,700 34240220500 $101,240
34233012000 $18,850 34240222000 $31,140
34233013000 $408,910 34240232000 $349,360
34233020600 $96,160 34240242000 $26,050
34233022000 $22,180 34240310100 $1,210,380
34240310200 $26,880 34240940900 $15,550
34240312000 $24,220 34240941000 $97,490
34240322000 $29,500 34240942000 $30,800
34240331100 $85,010 34241010700 $251,850
34240332000 $31,480 34241012000 $28,830
34240342000 $30,630 34241020500 $13,330
34240412000 $36,660 34241022000 $306,280
34240422000 $36,210 34241031100 $33,560
34240432000 $32,440 34241032000 $33,040
34240441000 $119,130 34241042000 $29,570
34240442000 $32,780 34241113000 $27,330
34240512000 $33,870 34241114000 $303,240
34240522000 $31,480 34241120500 $100,820
34240523000 $442,690 34241122000 $25,190
34240531400 $29,930 34241123000 $330,930
34240532000 $25,920 34241132000 $32,590
34240533000 $352,440 34241142000 $274,600
34240541600 $98,780 34241212000 $27,470
34240542000 $33,730 34241213000 $329,990
34240612000 $29,310 34241222000 $24,140
34240613000 $294,350 34241232000 $288,700
34240622000 $36,390 34241241600 $101,720
34240623000 $980 34241242000 $19,560
34240632000 $35,550 34241312000 $12,040
34240633000 $161,870 34241322000 $27,780
34240641500 $140,920 34241332000 $20,850
34240641600 $72,400 34241341600 $109,260
34240642000 $35,010 34241342000 $12,380
34240712000 $34,370 34241410200 $148,160
34240722000 $35,230 34241412000 $31,620
34240731300 $122,990 34241420610 $30,940
96 2023.05.09 Adopted Council Package
Bylaw No. 1885, Trochu Recreation Bylaw Page 22 of 26
Roll
Annual
Assessment Roll
Annual
Assessment
34240732000 $37,940 34241422000 $280,280
34240742000 $36,330 34241432000 $30,640
34240810100 $21,620 34241442000 $201,660
34240810800 $8,020 34241512000 $19,580
34240812000 $31,640 34241520500 $97,340
34240822000 $34,630 34241522000 $217,770
34240831100 $102,320 34241531300 $15,790
34240832000 $33,050 34241532000 $28,620
34240842000 $30,070 34241541500 $27,860
34240912000 $28,750 34241542000 $197,850
34240922000 $30,530 34241612000 $27,970
34240931200 $13,850 34241620600 $99,380
34240932000 $324,230 34241622000 $26,390
34241623000 $312,970 34242222000 $27,900
34241632000 $226,020 34242231200 $2,516,280
34241642000 $23,080 34242232000 $27,680
34241712000 $32,500 34242242000 $26,800
34241720500 $163,190 34242243000 $361,770
34241720510 $6,210 34242312000 $28,130
34241720600 $1,027,350 34242322000 $33,170
34241720610 $3,487,670 34242332000 $28,230
34241722000 $31,880 34242342000 $296,350
34241732000 $27,700 34242412000 $22,450
34241741000 $99,170 34242422000 $17,580
34241742000 $229,940 34242432000 $21,240
34241810200 $109,170 34242440900 $234,360
34241812000 $255,530 34242442000 $17,320
34241820600 $27,080 34242510700 $88,240
34241822000 $33,870 34242512000 $26,550
34241823000 $365,150 34242522000 $24,210
34241831100 $20,650 34242532000 $24,790
34241831400 $27,860 34242542000 $347,780
34241832000 $35,300 34242612000 $21,530
34241842000 $35,630 34242613000 $244,240
34241912000 $768,500 34242622000 $32,680
34241920400 $20,900 34242632000 $31,310
34241920500 $17,740 34242642000 $27,010
34241922000 $35,360 34242710800 $30,650
34241931200 $24,880 34242712000 $28,120
34241932000 $305,450 34242720400 $102,890
34241941000 $9,560 34242720600 $29,540
97 2023.05.09 Adopted Council Package
Bylaw No. 1885, Trochu Recreation Bylaw Page 23 of 26
Roll
Annual
Assessment Roll
Annual
Assessment
34241942000 $32,250 34242722000 $30,230
34242012000 $28,210 34242732000 $23,570
34242020600 $119,480 34242741000 $26,760
34242022000 $230,530 34242741500 $24,820
34242032000 $30,680 34242741600 $138,750
34242041000 $137,450 34242742000 $32,110
34242042000 $28,930 34242810700 $111,030
34242112000 $213,700 34242812000 $21,830
34242122000 $29,570 34242822000 $4,820
34242132000 $252,170 34242823000 $254,610
34242141000 $96,280 34242832000 $18,300
34242142000 $29,180 34242842000 $16,820
34242210200 $25,850 34242912000 $27,390
34242210700 $26,050 34242922000 $33,050
34242212000 $23,010 34242931200 $97,020
34242220500 $141,730 34242932000 $26,210
34242940900 $17,160 34243643000 $13,300
34242942000 $22,690 34250112000 $32,400
34243010200 $111,950 34250120600 $79,100
34243012000 $36,930 34250122000 $368,060
34243022000 $37,400 34250132000 $35,500
34243032000 $31,510 34250142000 $36,710
34243042000 $33,080 34250212000 $30,850
34243112000 $29,700 34250213000 $326,740
34243122000 $362,510 34250220610 $97,580
34243131300 $140,360 34250222000 $26,930
34243132000 $27,060 34250231100 $32,010
34243142000 $30,000 34250232000 $29,780
34243212000 $28,560 34250240900 $26,240
34243222000 $474,930 34250241500 $27,540
34243231100 $87,950 34250242000 $31,270
34243232000 $29,250 34251012000 $30,310
34243242000 $213,490 34251031400 $88,070
34243243000 $210,060 34251032000 $244,390
34243310200 $171,060 34251041600 $46,080
34243312000 $26,560 34251042000 $31,750
34243320300 $352,710 34251110200 $22,350
34243320400 $5,330 34251112000 $26,500
34243322000 $25,820 34251120400 $129,430
34243331200 $141,630 34251122000 $28,390
34243332000 $28,990 34251132000 $28,360
98 2023.05.09 Adopted Council Package
Bylaw No. 1885, Trochu Recreation Bylaw Page 24 of 26
Roll
Annual
Assessment Roll
Annual
Assessment
34243342000 $27,960 34251142000 $342,490
34243412000 $277,890 34251143000 $275,020
34243422000 $25,360 34251212000 $36,370
34243432000 $31,610 34251222000 $33,550
34243441500 $1,303,110 34251232000 $427,420
34243442000 $27,750 34251242000 $32,180
34243510100 $13,890 34251312000 $333,410
34243512000 $15,340 34251322000 $18,430
34243522000 $297,360 34251323000 $16,790
34243532000 $18,070 34251332000 $17,080
34243540900 $56,560 34251333000 $16,380
34243541000 $97,230 34251342000 $34,560
34243542000 $19,100 34251410100 $83,890
34243610700 $265,530 34251410200 $25,530
34243612000 $16,690 34251412000 $285,760
34243613000 $15,520 34251422000 $26,420
34243622000 $18,630 34251432000 $27,640
34243632000 $21,950 34251441000 $27,470
34243642000 $13,500 34251441600 $15,060
34251442000 $21,670 34252733000 $6,870
34251512000 $197,880 34252742000 $24,750
34251513000 $197,230 34252743000 $337,670
34251522000 $210,470 34253412000 $29,440
34251531200 $96,510 34253422000 $34,700
34251532000 $34,260 34253432000 $27,730
34251542000 $30,300 34253442000 $11,290
34252212000 $30,570 34253512000 $34,900
34252222000 $29,480 34253522000 $187,720
34252232000 $152,600 34253523000 $12,660
34252234000 $164,150 34253532000 $26,030
34252242000 $33,220 34253533000 $311,560
34252310100 $17,740 34253541600 $91,250
34252310800 $20,170 34253542000 $31,960
34252312000 $17,890 34253612000 $34,310
34252320600 $106,750 34253620600 $93,960
34252322000 $26,120 34253622000 $31,780
34252332000 $28,750 34253631100 $17,150
34252340900 $23,570 34253632000 $28,340
34252342000 $26,140 34253633000 $362,630
34252412000 $33,840 34253641500 $110,890
34252422000 $33,670 34253642000 $365,400
99 2023.05.09 Adopted Council Package
Bylaw No. 1885, Trochu Recreation Bylaw Page 25 of 26
Roll
Annual
Assessment Roll
Annual
Assessment
34252432000 $36,280 35240110200 $100,110
34252441000 $3,530 35240112000 $20,730
34252442000 $33,890 35240122000 $18,820
34252512000 $33,490 35240131400 $7,470
34252513000 $313,090 35240132000 $25,030
34252520400 $171,700 35240142000 $26,170
34252522000 $31,510 35240210800 $97,340
34252523000 $341,270 35240212000 $20,540
34252532000 $32,940 35240222000 $311,030
34252540900 $98,460 35240232000 $20,340
34252542000 $34,120 35240242000 $259,930
34252612000 $30,260 35240312000 $27,660
34252622000 $27,350 35240320300 $138,980
34252623000 $280,290 35240322000 $288,580
34252624000 $471,370 35240332000 $25,210
34252632000 $23,490 35240342000 $27,540
34252633000 $4,300 35240412000 $21,520
34252642000 $34,540 35240413000 $4,900
34252712000 $34,440 35240414000 $333,010
34252722000 $3,370 35240422000 $297,250
34252723000 $16,760 35240432000 $33,890
34252732000 $427,470 35240442000 $30,880
35240512000 $266,580 35250213000 $505,890
35240522000 $31,250 35250214000 $404,620
35240523000 $306,930 35250222000 $28,080
35240532000 $32,240 35250232000 $27,890
35240542000 $35,860 35250242000 $26,810
35240610700 $19,870 50000000021 $42,740
35240612000 $24,620 50000032629 $8,920
35240613000 $24,430 50000032853 $18,330
35240620400 $16,880 50000032876 $7,990
35240620600 $114,140 50000033271 $26,200
35240622000 $17,490 35250213000 $505,890
35240632000 $32,570 35250214000 $404,620
35240633000 $301,190 35250222000 $28,080
35240642000 $35,260 35250232000 $27,890
35250112000 $29,410 35250242000 $26,810
35250122000 $28,050 50000000021 $42,740
35250132000 $224,180 50000032629 $8,920
35250142000 $31,550 50000032853 $18,330
35250212000 $23,250 50000032876 $7,990
100 2023.05.09 Adopted Council Package
Bylaw No. 1885, Trochu Recreation Bylaw Page 26 of 26
Roll
Annual
Assessment
50000033897 $4,200
50000036282 $7,840
50000037760 $9,450
50000038922 $260
50000170001 $16,910
50000780018 $25,050
50000787317 $360
50000850218 $6,380
50000930116 $2,870
50000940001 $12,810
50000950007 $12,470
Total 2023 Assessment $237,147,100
101 2023.05.09 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
6.3
Page 1 of 3
Version: 2022-02
Subject: Policy Review – 16-17 Acceptable Methods of Payment
Meeting Date: Tuesday, May 9, 2023
Prepared By: Kinza Barney, Director of Corporate Services
Rajeana Nyman, Former Accounting Technician
Presented By: Rajeana Nyman, Former Accounting Technician
RECOMMENDED MOTION:
That Council approve the amendments to the Acceptable Methods of Payment Policy, as
presented.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐ ☐
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Council Bylaw/Policy (cite)- 16-17 Acceptable Methods of Payment
BACKGROUND/PROPOSAL:
This policy is being presented as part of an ongoing regular policy review to ensure it remains relevant
and aligns with the direction of Council.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
The Acceptable Methods of Payment policy provides direction on acceptable forms of payment and
establishes limits by payment type. The perimeters defined within this policy are intended to enable ease
of payment for a payer while also containing costs for the organization and ensuring proper controls are in
place to mitigate risks.
FINANCIAL & STAFFING IMPLICATIONS:
The fees borne by the County relating to the acceptance of payment via credit and debit cards are
incorporated into existing operating budgets.
There are no relevant staffing implications.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Public Notification Other:
Once approved by Council, the updated policy will be made publicly available via the County’s website.
102 2023.05.09 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
6.3
Page 2 of 3
Version: 2022-02
ATTACHMENTS:
Policy 16-17 Acceptable Methods of Payment
COUNCIL OPTIONS:
1. Council approve the policy as presented
2. Council approve the policy with amendments
3. Council maintains existing policy
FOLLOW-UP ACTIONS:
Administration will continue to administer the requirements relevant to acceptable methods of payment,
as outlined within the Acceptable Methods of Payment policy.
APPROVAL(S):
Kinza Barney, Director of Corporate Services Approved- ☒
Mike Haugen, Chief Administrative Officer Approved- ☐
103 2023.05.09 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
6.3
Page 3 of 3
Version: 2022-02
ATTACHMENTS
104 2023.05.09 Adopted Council Package
POLICY
Section Policy No. Page
Financial 16-17 1 of 2
Policy Title Date: Motion No.
Acceptable Methods of Payment May 9, 2023
Purpose:
To provide direction on the forms of payment accepted by the organization (both online and in person) and set
limits by payment type. The County recognizes the need to expand services by making payment availability
easier and expedite cash received, while at the same time be aware of the costs and controls required.
Definitions:
Third Party Cheque:
Any cheque made payable to someone other than Kneehill County, and that has been endorsed by the payee
and then made payable to Kneehill County.
Irrevocable Letter of Credit:
A product banks offer to their corporate customers to provide business financing. It is used to secure payment
between a buyer and a seller.
Policy Guidelines:
1) Credit Card Acceptance (online and in person) Visa and Mastercard only
Credit cards shall not be processed for more than the amount of the transaction (ie. no cash back)
Credit cards will not be accepted as payment for the following revenue sources:
Property taxes
Refundable/Security/Bond deposits
Any fees or charges collected by Kneehill County on behalf of third party
Transactions/Invoices/Agreements over $10,000, inclusive of tax
No partial payments will be accepted for transactions/invoices/agreements over $10,000,
inclusive of tax.
2) Debit Card Acceptance – Point of Sale Terminal/Online Banking
There are no limitations with this payment form.
3) Cheques, Money Orders and Bank Drafts (Canadian or U.S. only)
For services provided by Kneehill County, all cheques, money orders or bank drafts may only be
accepted when made payable to Kneehill County. If Kneehill County is accepting payment for a third
party the cheque, money order, or bank draft may only be accepted by direction of the
individual/company for which they would like to make payment on behalf of. Kneehill County does
not accept third party cheques. NSF or returned payment fees will be assigned an administration fee
as per Master Rates Bylaw.
105 2023.05.09 Adopted Council Package
POLICY
Section Policy No. Page
Financial 16-17 2 of 2
Policy Title Date: Motion No.
Acceptance of Payments May 9, 2023
4) Cash
Only Canadian or U.S. currency will be accepted.
5) Direct Deposit/EFT
There are no limitations with the acceptance of direct deposit/EFT transfers. However, if the County
were to incur service fees as a result of accepting these payment forms, the cost will be billed back to
the account holder.
6) Irrevocable Letter of Credit
Irrevocable Letters of Credit may be accepted for road and development security/bonds and for no
other services.
7) New Services/Revenue Sources
The Director of Corporate Services or designate has the authority to determine whether credit or debit
card payments will be accepted for any new services/revenue sources.
8) Bank Deposits
At a minimum, Kneehill County will deposit cash and other payment forms once a week.
9) Preauthorized Payment Plan
This applies to both tax and utility accounts. No payment amount restrictions apply. Any amounts
returned from the bank will be assigned a per account administration fee, as per the Master Rates
Bylaw.
Jerry Wittstock,
Reeve
Mike Haugen,
CAO
Approved: May 9, 2023
Review Date: May 2027
106 2023.05.09 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
7.1
Page 1 of 2
Version: 2022-02
Subject: Procurement Policy
Meeting Date: Tuesday, May 9, 2023
Prepared By: Kevin Gannon, Director of Community Services
Presented By: Kevin Gannon, Director of Community Services
RECOMMENDED MOTION:
That Council approves in principle the new Procurement Policy as presented.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐ ☒
☒
☐
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
1. the Municipal Government Act;
2. the Freedom of Information and Protection of Privacy Act;
3. the Canadian Free Trade Agreement (CFTA);
4. the Canada-European Union Comprehensive Economic and Trade Agreement (CETA);
5. the New West Partnership Trade Agreement (NWPTA)any successor federal or provincial
legislation, regulations, or agreements governing municipal procurement;
BACKGROUND/PROPOSAL:
Through an internal review, Administration recognized a need to update the current procurement policy to
ensure procurement continued to be performed ethically in a manner that is fair, open, transparent, and
competitive to uniformly balance the interests of the taxpayers with the fair and equitable treatment of
vendors.
The purpose of the policy is:
1. To provide direction and guiding principles for the procurement of goods and services by the
County.
2. To encourage competition and ensure vendors are treated consistently and fairly throughout the
procurement process.
3. To avoid conflicts between the interests of the County and those of the County’s employees and
vendors and to prevent corrupt practices.
4. To assign roles, responsibilities and accountabilities of individuals throughout the procurement
process.
5. To ensure the County’s procurement of goods and services complies with all legislative and
regulatory requirements.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
The proposed policy was drafted with the aid of the team at Brownlee LLP and designed to incorporate or
realign policy 16.19 Purchasing and Procurement, 11.17 W.C.B. Policy Re: Contractors, and 11.19
Signing of Agreements into a singular policy.
107 2023.05.09 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
7.1
Page 2 of 2
Version: 2022-02
Once the draft policy is approved by Council in principle it will allow administration to commence with the
creation of administrative directives. The administrative directives are required to capture the more
detailed processes and individual requirements within the organization, provide clarity to staff, and meet
our financial audit requirements.
Once the administrative directives are completed Administration will return to Council requesting for the
approval of the Procurement Policy.
Administration made significant effort to ensure that the document could be interpreted by everyone who
would require it. The document clearly indicates the requirement Council, the Chief Administrative Officer,
Directors, Managers, Employees, and those whom procure goods and services from and the methods of
procurement which we utilize.
FINANCIAL & STAFFING IMPLICATIONS:
N/A
RECOMMENDED ENGAGEMENT:
Choose an item.
Tools: Public Notification Other:
ATTACHMENTS:
BLLP Draft Procurement Policy May 4 23
COUNCIL OPTIONS:
1. Council may approve the Procurement Policy in principle.
2. Council may deny the Procurement Policy in principle.
3. Council may request for additional information.
FOLLOW-UP ACTIONS:
Administration to prepare the required Administrative Directives
APPROVAL(S):
Kevin Gannon, Director of Community Services Approved- ☒
Mike Haugen, Chief Administrative Officer Approved- ☐
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{B5147908.DOC;1}
POLICY NO.: [INSERT POLICY NUMBER]
POLICY TITLE: PROCUREMENT POLICY
APPROVAL DATE: [INSERT APPROVAL DATE AND RELEVANT COUNCIL
RESOLUTION]
EFFECTIVE DATE: [INSERT EFFECTIVE DATE]
REVISION DATE: [INSERT ANY REVISION DATES]
SUPERSEDES: [LIST ANY POLICIES THAT ARE SUPERSEDED/REPLACED BY
THIS POLICY]
REVIEW DATE: [INSERT REVIEW DATE, IF ANY]
POLICY STATEMENT
Kneehill County (the "County") is committed to acquiring goods and services of the appropriate
quality and at the best value for the County while treating all vendors equitably. The County is
committed to creating and maintaining a high level of confidence in its procurement of goods
and services, by ensuring integrity, transparency, accountability, efficiency and consistency in its
procurement process, and acting within its authority under the federal and provincial legislation,
regulations and trade agreements governing municipal procurement.
It is important that in the expenditure of public funds, the County maximizes the benefit to the
County and, therefore, the public. All employees shall pursue procurement activities which
promote the principles of economy, efficiency, effectiveness and equity.
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Table of Contents
1.0 Purpose ......................................................................................................................................3
2.0 Definitions.................................................................................................................................3
3.0 Guiding Principles ....................................................................................................................6
4.0 Roles and Responsibilities ........................................................................................................8
5.0 Procurement Authority............................................................................................................11
6.0 The Procurement Process ........................................................................................................12
7.0 Specifications ..........................................................................................................................16
8.0 Advertising and Notifying Potential Vendors .........................................................................17
9.0 Bid Opening (Formal Competition) ........................................................................................17
10.0 Acceptance or Rejection of Irregular Bids (Formal Competition) .......................................17
11.0 Best Value Considerations ....................................................................................................19
12.0 Award Considerations ...........................................................................................................19
13.0 Notification of Successful Vendor ........................................................................................20
14.0 Unsuccessful Vendor Notification/Debriefing .....................................................................21
15.0 Emergencies and Other Exceptions to Competition (Single/Sole Sourcing) ........................21
16.0 Contingencies ........................................................................................................................22
17.0 Purchase of Additional Goods or Services ...........................................................................22
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1.0 PURPOSE
1.1 To provide direction and guiding principles for the procurement of goods and services by
the County.
1.2 To encourage competition and ensure vendors are treated consistently and fairly
throughout the procurement process.
1.3 To avoid conflicts between the interests of the County and those of the County’s
employees and vendors and to prevent corrupt practices.
1.4 To assign roles, responsibilities and accountabilities of individuals throughout the
procurement process.
1.5 To ensure the County’s procurement of goods and services complies with all legislative
and regulatory requirements, including but not limited to:
(a) the Municipal Government Act;
(b) the Freedom of Information and Protection of Privacy Act;
(c) the Canadian Free Trade Agreement (CFTA);
(d) the Canada-European Union Comprehensive Economic and Trade Agreement
(CETA);
(e) the New West Partnership Trade Agreement (NWPTA)any successor federal or
provincial legislation, regulations, or agreements governing municipal procurement;
and
(f) all County bylaws, policies and procedures governing County expenditures and
standards of conduct of employees.
2.0 DEFINITIONS
2.1 “Alternate goods or services” means a choice between two goods and/or services. The
same evaluation criteria must be used to assess each good or service.
2.2 “Bid” means for the purposes of this document only, a tender, proposal, quotation, an
offer or submission received from a vendor in respect of an request to tender, request for
proposal, request for quotation, or other form of solicitation.
2.3 “Buying group” means a group of two or more members that combines the purchasing
requirements and activities of the members of the group into one joint procurement
process. Buying groups include cooperative arrangements in which individual members
administer the procurement function for specific contracts for the group, and more formal
corporate arrangements in which the buying group administers procurement for group
members. Buying groups may involve a variety of entities, including public sector,
private sector and not-for-profit organizations;
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2.4 "Chief Administrative Officer" or “CAO” means the Chief Administrative Officer of
the County appointed by Council pursuant to section 205 of the Municipal Government
Act.
2.5 "Council" means the duly elected council of the County.
2.6 "County" means Kneehill County.
2.7 “Conflict of interest” means a situation where the independence or impartiality of an
employee's, or a member of County Council’s, decisions or actions are impaired or may
reasonably be expected to be impaired because of outside employment, political,
business, family or other personal interests.
2.8 “Construction” means a construction, reconstruction, demolition, repair or renovation of
a building, structure or other civil engineering or architectural work and includes site
preparation, excavation, drilling, seismic investigation, the supply of products and
materials, the supply of equipment and machinery if they are included in and incidental to
the construction, and the installation and repair of fixtures of a building, structure or other
civil engineering or architectural work, but does not include professional consulting
Services related to the construction contract unless they are included in the procurement.
2.9 “Contract” means a commitment by the County for the procurement of specified goods
or services from a vendor, which may be evidenced by an agreement executed by the
vendor and the County or a purchase order issued by the County to the vendor.
2.10 “Director” means any individual appointed to the position of Director of one of the
operating departments within County administration from time to time.
2.11 “Direct purchase” means the acquisition of Goods or Services without competition;
2.12 “Emergency” means an unforeseeable situation of real urgency and the goods or services
cannot be obtained in time by means of an open procurement process.
2.13 “Employee” means an employee of the County.
2.14 “Equivalent goods or services” means having the same quality, the same performance
or providing the same benefit. The same evaluation criteria must be used to assess each
good or service.
2.15 “Evaluation criteria” means criteria set out in the procurement documents which are to
be used to evaluate a bid.
2.16 “Formal competition” means the acquisition of goods or services governed by
competitive bidding law with formal public advertising utilizing an request to tender, a
request for proposal, an expression of interest, etc.
2.17 "Goods" means moveable property (including the cost of installing, operating,
maintaining or manufacturing such moveable property) and includes supplies, materials,
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raw materials, products, equipment and other physical objects of every kind and
description whether in solid, liquid, gaseous or electronic form.
2.18 “Informal competition” means the acquisition of goods or services which requires a
minimum of three quotes from vendors, without formal public advertising.
2.19 “Manager” means any individual appointed to the position of Manager of one of the
operating departments or divisions within County administration from time to time as
well as the County Planner, Economic Development Officer,
2.20 “Prequalification” means the process of short-listing potential vendors.
2.21 “Procurement” means the acquisition by any means, including by purchase, rental, lease
or conditional sale, of goods or services, but does not include:
(a) any form of government assistance such as grants, loans, equity infusion, guarantee or
fiscal incentives; or
(b) government provisions of goods and/or services to persons or other government
organization.
2.22 “Procurement activity” includes any activity, process, or procedure initiated or
undertaken as part of procurement, including but not limited to drafting specifications;
completing any procurement forms; receiving and evaluating bids; issuing the purchase
order or contract (as applicable); and forwarding documents for filing as municipal
records.
2.23 “Procurement authority” means the authorization enabling an employee to engage in
the procurement of Goods and Services on the County’s behalf;
2.24 “Procurement value” means the estimated total financial commitment resulting from a
Procurement (refundable GST excluded) taking into account all forms of remuneration
including premiums, fees, commissions and interest and the total values of options if the
procurement provides for the possibility of options.
2.25 “Purchase order” means the County’s written document issued by an authorized
employee, which is the County's commitment to the vendor for the purchase of goods or
services at an agreed upon price, terms, conditions and delivery date (including change
orders). It is also the Vendor's authority to ship and charge for goods or services specified
in the purchase order.
2.26 “Purchasing card” means a credit card provided by the County that can be used by
authorized employees to acquire low dollar value items as outlined in the applicable
policies and procedures for the purchasing card.
2.27 “Quotation” means a vendor's submission in response to a request for quotation.
2.28 “Request for Information (RFI)” means a request, issued by the County, for
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information regarding vendors, goods or services for prequalification assessment.
2.29 “Request for Expression of Interest (RFEOI)” means a request by the County to
determine the interest of potential vendors to provide goods or services.
2.30 “Request for Proposal (RFP)” means a request, issued by the County, for vendors to
submit proposals for assessment.
2.31 “Request for Quotation(RFQ )” means a request, issued by the County, for vendors to
submit quotations for assessment.
2.32 “Request to Tender (RFT)” means a public request to submit a bid in response to a call
for tenders.
2.33 "Services" means all services to be supplied, including construction and consulting.
2.34 “Single Sourcing” means awarding a procurement opportunity to a vendor without
competition for reasons specific to the situation (i.e. an emergency), even though
competitive bids may be available.
2.35 “Sole Sourcing” means awarding a procurement opportunity to a vendor without
competition because that vendor is predetermined to be the only source capable of
providing the goods or services.
2.36 “Tender” means an offer in writing to provide specified goods or services at a certain
price, in response to an request to tender.
2.37 "Vendor" means a person carrying on the business of providing goods or services and
includes an individual, firm, partnership or proprietorship, supplier, contractor, architect,
consultant, bidder or proponent.
3.0 GUIDING PRINCIPLES
3.1 These guiding principles apply to all procurement activities and all employees involved
with procurement activities.
3.2 Procurement is a complex process involving a number of persons therefore it is difficult
to outline a prescriptive guideline for use for all circumstances. The guiding principles in
this policy are to be used to guide employees involved in procurement activities where
the Policy may be silent, ambiguous or unclear.
3.3 This policy does not apply to the acquisition or disposal of any real property (i.e. land) or
fixtures or to any lease, right or permission relating to the use or occupation of real
property.
3.4 This policy will guide all procurements undertaken by the County whether individually or
in partnership with another entity.
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Open and Fair Competition
3.5 The objective of this Policy is to ensure that all procurement activities are conducted in a
manner that is fair, open, transparent and competitive to uniformly balance the interests
of the taxpayers with the fair and equitable treatment of vendors.
3.6 In accordance with the County’s trade agreement obligations, the County does not have a
local preference policy.
3.7 All procurement activities shall be conducted in a manner that promotes and maintains
the integrity of the process and protects the County, County Council, employees and
vendors involved in the process, by providing clear direction and accountability.
3.8 All procurement activities by the County shall be fair and impartial with no impropriety
or appearance of impropriety, ensuring that all qualified vendors have access to the
County's business, that no source is arbitrarily or capriciously excluded, and that there is
competition for the County's business ensuring that the County receives best value in all
of its procurement activities.
3.9 All procurement activities shall be open, transparent and accessible and the County will
fairly and equitably address vendor complaints, provide unsuccessful vendors with
feedback upon request, and maintain records on vendors' performance under contracts.
Ethically Bound
3.10 The County is committed to acting ethically in all its procurement activities.
3.11 It is the responsibility of employees involved in procurement activities to establish a
relationship of mutual confidence between the County and its vendors, within the
confines of applicable policy and law. employees shall:
(a) ensure that specifications are clear;
(b) maintain consistent buying practices; and
(c) remain free of any obligation to any vendor or potential vendor.
3.12 Employees are to exercise caution when dealing with vendors or potential vendors where
there is the possibility or perception of a conflict of interest, either through a direct or
indirect relationship of any kind and must declare any actual or potential conflicts of
interest that may arise at any time in the procurement process to their supervisor.
3.13 Employees must not use their public role to influence or seek to influence a County
procurement decision which could further a personal and/or business interest of the
employee or the employee’s family.
3.14 Procurement documents will require vendors to declare that there are no conflicts of
interest or provide details of any actual or potential perception of conflicts of interest with
employees or members of County Council. Vendors will not necessarily be disqualified
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due to the existence of a conflict of interest provided that it is identified, recorded and
acknowledged at the outset and proper precautions are exercised to limit any such
conflict of interest.
Vendors Acting in Good Faith
3.15 The County may refuse to do business with vendors who do not act in good faith towards
the County, whether by failing to live up to the terms and conditions of their agreement
or contracts, or by entering into litigation with the County without valid justification.
Privacy and Confidentiality
3.16 Pursuant to the County's obligations and duties under the Freedom of Information and
Protection of Privacy Act the County commits to protect confidential information from
unauthorized access, use, or disclosure, especially information of a confidential nature
that is clearly marked as such.
3.17 Subject to the Freedom of Information and Protection of Privacy Act, information which
may create an unfair advantage shall remain confidential and shall not be released to the
public or a single potential vendor. Further, the County is committed to ensuring that:
(a) subject to the requirement for a public opening as set out in this policy, any and all
information provided by a potential vendor during either the informal or formal
competition process shall remain confidential pending bid analysis and award;
(b) pricing and costs of competing vendors and the names of vendors shall not be
released prior to award, or prior to public opening;
(c) information made available to potential vendors shall be limited to the list of potential
vendors and total contract price; and
(d) information made available to a potential vendor must be made available to all
potential vendors.
4.0 ROLES AND RESPONSIBILITIES
General
4.1 County departments and employees exercising procurement authority are responsible for
ensuring that all procurement activities are carried out in accordance with this Policy and
all other applicable policies, procedures, guidelines and legal requirements. Specifically,
this includes, but is not limited to:
(a) ensuring efficient, effective, economic and prudent use of public funds in
procurement activities;
(b) identifying specific needs for goods and services;
(c) planning appropriately for the procurement of budgeted goods and services;
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(d) defining requirements and drafting clear specifications for procurement opportunities;
(e) maximizing competition in procurement activities;
(f) completing the procurement cycle (e.g. attending the public tender opening,
completing the evaluation, awarding the contract, issuing the purchase order or
contract, justifying the award, managing the contract); and
(g) ensuring all procurement activities are appropriately and completely documented for
records retention purposes.
4.2 Failure to comply with the requirements of this Policy may lead to disciplinary action up
to and including termination of employment.
County Council
4.3 Council is responsible for adopting the budget, including approving projects and their
scope, through the annual operating and capital budget process. Formal approval of the
budget constitutes approval for County administration to proceed with the acquisition of
goods and services, including the subsequent award of contracts in accordance with this
policy and subject to the procurement value being within the budget previously approved
by Council.
4.4 Procurement of any goods or services not otherwise approved in the budget is strictly
prohibited, except in case of emergency as outlined in this policy, unless the expenditure
has been authorized by County Council.
4.5 Council is responsible for approving the award of contracts where:
(a) the total value of the contract exceeds the budget approved for the particular goods or
services;
(b) the acquisition is prescribed by statute to be made by County Council;
(c) the award is for a Single Source contract and the total cost of the contract exceeds
$250,000.00;
(d) the term of the commitment under contract exceeds 5 years; or
(e) recommended by the Chief Administrative Officer.
4.6 In order to maintain the integrity of the County’s procurement activities, members of
Council will not be involved in specific procurements, including not receiving any related
information or documents from the time those procurements have been advertised or
solicited until the contract has been awarded, except in the specific circumstances
described in section 4.5 above.
4.7 If a member of Council or an employee receives an inquiry from a vendor related to any
specific procurement, they will advise the vendor to communicate with the contact person
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listed in the procurement document, if any, or with the applicable Director.
Chief Administrative Officer
4.8 The Chief Administrative Officer is accountable to Council and is responsible for
exercising general control and management of the affairs of the County for the purpose of
ensuring the efficient and effective operation of the County, in accordance with section
207 of the Municipal Government Act.
4.9 Where any authority has been granted to any officer or employee of the County pursuant
to this policy, such authority may be exercised by the Chief Administrative Officer.
4.10 The Chief Administrative Officer is authorized to:
(a) award contracts in accordance with this policy and within the limits of the delegated
authority assigned to the CAO in Section 5;
(b) instruct employees not to award a particular contract and submit a recommendation to
Council for approval of the contract award;
(c) adopt additional restrictions concerning a particular procurement where such action is
considered necessary or desirable and in the best interest of the County; and
(d) establish administrative procedures and directives to facilitate the carrying out of
Procurement Activities by employees in accordance with this policy.
4.11 The Chief Administrative Officer will ensure that Council receives:
(a) a report, for information, setting out the details of the award of any Single Source or
Sole Source contract at the next regular meeting of the Council;
(b) a quarterly report, for information, that outlines the awarding of any contracts under
this policy in the reporting period in excess of $75,000.00, including any purchase of
additional goods or services pursuant to Section 17 of this Policy.
Directors
4.12 Directors are accountable to the Chief Administrative Officer and are authorized to award
contracts in accordance with this policy and within the limits of the delegated
procurement authority assigned to Directors in Section 5 for the procurement of goods
and services within the Director’s respective department.
Managers
4.13 Managers are accountable to their respective Directors and are authorized to award
contracts in accordance with this policy and within the limits of the delegated
procurement authority assigned to Managers in Section 5 for the procurement of goods
and services within the Manager’s respective department.
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Employees with Purchasing Authority
4.14 Any employee who has been authorized to procure and/or to use a purchasing card may
purchase low-value goods and services in accordance with this policy and within the
limits of the delegated procurement authority as assigned by the Chief Administrative
Officer.
5.0 PROCUREMENT AUTHORITY
5.1 Unless otherwise approved by County Council, all procurement of goods and services
must be approved in the annual budget. Formal approval of the budget constitutes
approval for County administration to proceed with the procurement activity.
5.2 All applicable taxes and duties shall be excluded in determining the procurement limit of
authorized delegates in the table below.
5.3 Council hereby delegates procurement authority to employees within County
administration as follows:
DESCRIPTION PROCUREMENT
AUTHORITY
SINGLE SOURCE
CONTRACT
SOLE SOURCE
CONTRACT
Employees with
Procurement
Authority
As per the
delegated
procurement
authority
approved by
Chief
Administrative
Officer
N/A N/A
Managers Up to $75,000 N/A N/A
Directors Up to
$150,000
N/A N/A
Chief
Administrative
Officer
Any amount
approved in the
budget
Max $250,000
(subject to
reporting to
Council per s.
4.11(a))
Max $250,000
(subject to
reporting to
Council per s.
4.11(a))
5.4 An employee who has been delegated procurement authority may sign any procurement
documents, invoices, or purchase orders within the limits of their delegated procurement
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authority necessary to complete the procurement and must ensure that the expenditure is
within the approved budget or a spending resolution approved by Council.
5.5 The Chief Administrative Officer will maintain an effective system of written procedures
and controls, including monitoring and reporting, to ensure that all procurement authority
is being properly executed.
5.6 All purchasing transactions must be approved by employees charged with the delegated
procurement authority for the County.
6.0 PROCUREMENT PROCESSES
6.1 Procurement activities, regardless of the nature or value of the goods or services being
acquired, create legally binding relationships between the County and vendors.
Employees must ensure appropriate documentation is created to reflect the nature and
substance of the relationship being established.
6.2 Procurement methods reflect the relative value of the goods and/or services being
acquired. Procurements are to be conducted in accordance with the following values and
processes:
Procurement Value Procurement Process
up to $7,500 Direct Purchase
$7,501 to $74,999 for Goods and/or
Services (excluding Construction)
$7,501 to $199,999 for Construction
Informal Competition
$75,000 or greater for Goods and/or
Services (excluding Construction)
$200,000 or greater for Construction
Formal Competition
6.3 No Procurement may be divided in order to avoid the requirements of this policy or the
County's obligations pursuant to applicable trade agreements.
6.4 Where goods or services of a similar type are to be supplied on a repetitive basis from
one or more vendors either over a period of time, in a calendar year or over the course of
a season, those goods or services shall be procured in accordance with the procurement
process applicable to goods or services having a procurement value equal to the total
estimated cost of all such similar goods or services to be supplied in the term of contract,
whole calendar year or during the course of the entire season as the case may be. The
appropriate procedure above will be utilized according to the total dollar value.
6.5 The County may participate in joint procurement initiatives with other entities where
such initiatives are determined to be in the best interests of the County.
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6.6 The County may procure goods and services directly through a buying group to which the
County has access to, in lieu of conducting an informal competition or formal
competition under this policy.
Direct Purchase
6.7 Direct purchase is reserved for low value/incidental purchases and is intended to expedite
the acquisition of goods and services and reduce administrative costs.
6.8 The Chief Administrative Officer shall have authority to establish petty cash funds in
such an amount to meet the requirements of a department for the acquisition of goods or
services having an individual total acquisition cost of $500 or less. All petty cash fund
disbursements shall be evidenced by vouchers and shall be available for auditing
purposes through the finance department.
6.9 Direct purchases may be made using petty cash (up to $500), a purchasing card (up to the
employee’s authorized spending limit) or properly authorized purchase order.
6.10 Employees using direct purchase must be able to demonstrate that fair market value was
achieved in the procurement.
6.11 Cardholders are responsible for reconciling their purchasing card activity.
6.12 Employees issuing purchase orders are responsible for forwarding all completed
purchasing and procurement documentation to accounts payable for processing.
Informal Competition
6.13 Informal competition is a competitive process intended for low to medium dollar value
procurements in which invited vendors are given a reasonable and equal opportunity to
provide the County with goods and/or services in response to identifiable needs.
6.14 Quotes may be received by documented telephone call, facsimile, email or written
proposal in response to a request for quotation depending on the nature and complexity of
the procurement opportunity.
6.15 All information provided to vendors is to be identical.
6.16 The initiating employee may elect to follow the formal competition process if deemed
appropriate.
6.17 The initiating employee shall be responsible for conducting all necessary procurement
activities.
6.18 If the initiating employee requires assistance with procurement activities, the employee
may consult with the Chief Administrative Officer who may, in turn, obtain legal or other
professional advice as required.
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Formal Competition
6.19 Formal competition is a competitive process in which the relative value of the
procurement opportunity is such that all interested vendors must be given equal
opportunity to provide the County with goods or services in response to an identified
need.
6.20 Opportunities shall be posted electronically to the Alberta Purchasing Connection or to
another approved online portal such as Merx, as applicable, by the designated employee.
6.21 The selection of the appropriate method of procurement (i.e., request for quotation,
request for proposal, request to tender, etc.) is to be determined on a case-by-case basis
by the initiating employee, based on the nature of the procurement opportunity and level
of risk exposure.
6.22 The initiating employee shall be responsible for conducting all necessary procurement
activities.
6.23 If the initiating employee requires assistance with procurement activities, the employee
may consult with the Chief Administrative Officer who may, in turn, obtain legal or other
professional advice as required.
Methods of Procurement: Formal Competition
6.24 When selecting the appropriate method for formal competition procurement in a given
case, the initiating employee must consider the following characteristics of each method:
(a) Request for Quotation (RFQ)
• Appropriate for medium value procurements for known goods and/or services;
• Requirements and technical specifications are detailed and provided in the
document;
• Unless otherwise specifically stated in the procurement documents, it is a legally
binding document between the County and all potential vendors, in accordance
with the terms and conditions attached to the procurement documents and which
forms the awarded contract; and
• Lowest priced response that best meets the specifications will be accepted unless
evaluation criteria are used in which case the highest ranked bid will be accepted.
(b) Request to Tender (RFT)
• Commonly used for major construction projects and other high value
procurements;
• Used when the County knows what it wants to do and how to do it;
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• Used primarily when price or cost is the sole award factor, however, it may also
be used when evaluation criteria other than price are the deciding factor;
• Contains very detailed requirements and technical specifications;
• Terms and conditions are considered mandatory requirements that must be met;
• It is a legally binding document between the County and all potential vendors, in
accordance with the terms and conditions attached to the procurement documents
and which forms the awarded contract;
• It is intended to accept the lowest priced (or highest scoring based on the
evaluation criteria, if applicable), compliant Bid without negotiations;
• It should be used when a tight market requires security from the potential vendors.
(c) Request for Proposal (RFP)
• Appropriate where a need is identified, but how it will be achieved is unknown at
the outset;
• Allows vendors to propose solutions or methods to arrive at an end product or
solution;
• Provides vendors with an opportunity to bid on goods and/or services using their
unique skills;
• Specifications are general in nature;
• Vendor selection is based on evaluation criteria other than only price;
• The County may negotiate specific terms and conditions of the contract with the
selected vendor(s) following the closing of bids;
• Used when the County wants to take advantage of the flexibility that the request
for proposals offers with negotiation options;
• Is not legally binding on either party until the contract is executed.
Prequalification
6.25 Prequalification reduces legal risks, as qualification takes place without worrying about
possible contract lawsuits from disqualified vendors. It cuts the workload by reducing the
number of Vendors at an early stage. At the same time, it enforces the CFTA, CETA, and
NWPTA requirements for open and fair competition, having it available to all vendors.
6.26 Prequalification is recommended when:
(a) the complexity of the procurement requires better knowledge about the potential
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vendors that may compete;
(b) a large number of responses are expected and the County's intention is to short-list
and approach only short-listed vendors; and
(c) the County does not have sufficient information about the vendors’ market.
6.27 Prequalification can take the form of an expression of interest, request for information or
request for qualification. If the County intends to proceed with the procurement
opportunity, prequalification must be followed by either the informal competition or
formal competition process, as applicable.
7.0 SPECIFICATIONS
7.1 Preparation of the requirements, technical specifications or scope of work for the goods
or services is the responsibility of the initiating employee.
7.2 Employees must fully consider the "purpose" of the goods or services when developing
the requirements for the goods or services.
7.3 Technical specifications are to be set out in terms of performance and function rather than
design or descriptive characteristics and be based on standards, if applicable.
7.4 Employees are to avoid using technical specifications that require or refer to a particular
brand name, trademark, trade name, or manufacturer. Such references may only be used
for the purpose of indicating quality, character and compatibility and must not denote
preference. Specifications should include, but not be limited to: quality, performance,
availability of parts or service and any other characteristics as necessary.
7.5 Specifications must contain:
(a) clear, accurate and complete requirements of the goods or services;
(b) minimum standards expected of potential vendors;
(c) requirements that will permit fair and equitable evaluation to select the successful
vendor;
(d) legal requirements that will protect the County by ensuring suitability and
acceptability of potential and actual offerings of potential vendors including financial
security and insurance requirements;
(e) all mandatory standards that are required of the goods or services; and
(f) any desirable technical standards that are preferred of the goods or services.
7.6 The acceptability of alternate or equivalent goods and/or services must be identified
where possible. It needs to be very clear to all vendors that the specifications establish
minimum requirements only. If substitutions or equivalencies are not acceptable, a
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statement to this effect must be included in the specifications.
8.0 ADVERTISING AND NOTIFYING POTENTIAL VENDORS
8.1 Every effort must be made to ensure the County's requirements are known to the broadest
market possible and to all potential vendors in the acquisition of goods and services. The
County is committed to the following practices:
(a) all procurement opportunities over the applicable threshold for formal competition
will be posted on Alberta Purchasing Connection or another approved online platform
such as Merx, as applicable, for public advertisement of procurement opportunities;
and
(b) if required by the initiating employee, other advertising options may include the
County website, regional newspapers, and professional associations.
9.0 BID OPENING: FORMAL COMPETITION
9.1 All bids received in response to an Request to Tender will be subject to public opening if
price or cost is the sole award factor and no other evaluation criteria were included in the
RFT. Where additional evaluation criteria beyond price are set out in the RFT a public
opening of the bids will not be held.
9.2 The time, location and conditions of the public opening must be made known in advance
and must be contained in the procurement documents provided to potential vendors.
9.3 Only the name of the vendor and the total cost or price in the bid is to be released during
a public opening.
9.4 All vendors are to be instructed that there will be no award at the public opening and all
bids will be subject to further review and analysis prior to award.
9.5 All other aspects of the bids are to remain confidential prior to award.
9.6 At least two employees are required to attend all public openings for the purpose of
reading aloud the bids received and recording the results.
10.0 ACCEPTANCE OR REJECTION OF IRREGULAR BIDS: FORMAL
COMPETITION
10.1 The County, in exercising its discretion to waive a minor or non-substantial irregularity in
a bid, will follow the guidelines provided below:
IRREGULARITY RESPONSE
1 Late bids (submitted after (e.g. 2:00:00
pm local time on the tender closing
day))
Automatic rejection, do not open the bid
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2 Unsealed bids Automatic rejection, do not open the bid
4 Incomplete bids - partial bids - all items
not bid upon
Automatic rejection except where the Tender form
clearly states that an award may be made for
individual items or where the irregularity is trivial
5 Qualified bids (condition or restriction
on the bid)
Automatic rejection except where the change is
requested by the County, or where the change is
trivial
6 Financial security not submitted or
insufficient (bid bond, surety or other)
Automatic rejection
7 Bid not properly executed (signature or
corporate seal, if applicable)
Automatic rejection
8 Mathematical errors May be accepted if corrected in the
checking/review procedure. Unit prices shall be
used to correct extensions.
9 Corporate seal or signature of authorized
agents of bonding company missing
Automatic rejection
10 Bids received on documents other than
those provided in the Tender
Automatic rejection unless the matter is trivial
11
Erasures, overwriting, corrections, or
strikeouts not initialed:
a) Changes which are minor (i.e. address,
clerical error)
May be accepted, time limit given to initial change
b) Unit prices have been changed but not
initialed and the bid totals are consistent
with the price as amended
May be accepted, time limit given to initial change
c) Unit prices have been changed but not
initialed and the bid totals are not
consistent with the prices as amended
Automatic rejection
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12 Minor clerical errors May be accepted, time limit given to correct and
initial
13 Other minor irregularities The Chief Administrative Officer shall have the
authority to waive irregularities deemed to be
minor and immaterial, using a consistent approach
to fair practices.
11.0 BEST VALUE CONSIDERATIONS
11.1 All procurement shall be at the best value to the County. The County encourages the
consideration of overall cost in the procurement of goods and/or services, and will
consider and evaluate the relevant price and non-price factors prior to commencing the
competitive process.
11.2 All factors need to be fully considered in determining best value. These include, but are
not limited to:
(a) quality of the goods and services;
(b) supplier experience and performance history;
(c) life cycle costs, i.e. the total cost from the time of acquisition of the goods through
disposal (including, but not limited to, price, acquisition costs, operating costs,
salvage value);
(d) availability;
(e) serviceability;
(f) warranties;
(g) delivery (manner and timing of deliver, and delivery/freight cost); and
(h) method of purchase/payment, with the intent that the most appropriate method be
used for the value of the procurement to reduce internal processing across all County
departments.
11.3 Payment terms on large dollar purchases or contracts may be aggressively negotiated for
additional discounts or payment installments/terms.
11.4 Delivery of goods directly to the job site or workplace should be encouraged to reduce
internal handling, warehouse and inventory, where appropriate.
11.5 Applicable taxes will not be included in cost comparisons.
11.6 Purchases outside of Canada are subject to duty, customs/brokerage charges, freight and
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exchange on the dollar, all of which are required to be included in cost comparisons.
12.0 AWARD CONSIDERATIONS
12.1 For procurements that do not have evaluation criteria established, the lowest bid meeting
specifications will normally be accepted subject to the specific wording in the
procurement documents. If a bid other than the low bid is recommended by the initiating
employee, written justification must be submitted to the Chief Administrative Officer
prior to award. Normally, the only reasons acceptable for selecting other than the lowest
bid are where:
(a) the lowest bid does not meet specifications materially;
(b) the vendor submitting the lowest bid cannot deliver within the time required; and
(c) acceptance of the lowest bid would result in a higher overall or end cost.
12.2 Where the recommended vendor is other than the lowest acceptable vendor, the award for
the procurement must be approved by the Chief Administrative Officer in writing. When
price is not the sole awarding factor, evaluation and vendor selection shall be based on
evaluation criteria which must be identified and included in the procurement documents
provided to potential vendors. The evaluation criteria shall be assigned weighting for
analysis of bids.
12.3 Evaluation criteria may include, but are not limited to:
(a) Project Understanding: the degree of response to the published terms of reference will
be of major importance in scoring this criterion. Vendors showing creativity and
innovative approaches will score higher;
(b) Project Experience: previous experience on similar projects is an important selection
criterion;
(c) Staff Allocation: experience of staff allocated and the assignment to specific project
components will form the basis of this criterion;
(d) Estimated Time Required for Project: the importance of this criterion will vary with
the particular project;
(e) Litigation: is the vendor currently in litigation with the County;
(f) Amount of Work Completed for the County in the Past: the County strives to provide
for more or less of an equitable distribution of available County business among
qualified vendors;
(g) Past Performance of County Contracts: The quality and performance of previous
contracts, goods and/or services;
(h) Specifications met; and
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(i) Cost of ownership/serviceability.
13.0 NOTIFICATION OF SUCCESSFUL VENDOR
13.1 The successful vendor shall be notified by the initiating employee as soon as possible
after evaluation and selection. A contract or purchase order must be issued to confirm the
award.
13.2 The initiating employee shall provide all procurement documentation to the County
employee responsible for records management.
14.0 UNSUCCESSFUL VENDOR NOTIFICATION/DEBRIEFING
14.1 Upon completion and award of all procurements where a request for quotation, request
for proposal or request to tender has been used, the unsuccessful vendors in the
competition are to be notified that a successful vendor has been selected. Copies of
submitted bids and/or scoring evaluation matrices will not be provided.
14.2 An unsuccessful vendor may file a complaint with the County for any alleged
wrongdoing in the informal or formal competition process or recommendation of award.
All vendor complaints are to be referred to the Chief Administrative Officer for review
and determination, in consultation with the County’s legal advisors.
15.0 EMERGENCIES AND OTHER EXCEPTIONS TO COMPETITION
(SINGLE/SOLE SOURCING)
15.1 The County requires that Procurement be done on a competitive basis and must strictly
comply with the CFTA, CETA, and NWPTA. However, a competitive Procurement
process is not required or even possible in all procurements. Procurement without
competition may only occur if one or more of the following conditions apply and a
process of negotiation is undertaken to obtain the best value in the circumstances for the
County:
(a) Low value/incidental procurements subject to direct purchase;
(b) Emergency: `Emergency' purchases should not be the result of poor planning or
incorrect allocation of resources. However, single sourcing an acquisition is
appropriate where the lack of immediate action could jeopardize County operations or
the safety or health of the County's people or property. The Chief Administrative
Officer shall be notified immediately of any emergency procurements and a written
report detailing the circumstances shall be provided to the Chief Administrative
Officer, with a report to Council if required.
(c) Sole sourcing an acquisition where goods or services are only available from one
vendor by reason of:
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(i) a statutory or market-based monopoly;
(ii) scarcity of supply in the market;
(iii) existence of exclusive rights (i.e. patent, copyright or license); or
(iv) need to avoid violating warranties or guarantees.
Sole source acquisitions are not permitted simply because there is a preference for a
particular brand or vendor. The Chief Administrative Officer shall be notified
immediately of any intended sole source procurements, in writing, detailing the
circumstances of the intended procurement, with a report to Council if required.
(d) Exempt Procurements:
(i) from philanthropic institutions, prison labour or persons with disabilities;
(ii) from a public body or a non-profit organization;
(iii) financial services respecting the management of government financial assets
and liabilities (i.e. treasury operations), including ancillary advisory and
information services, whether or not delivered by a financial institution;
(iv) of goods purchased for representational or promotional purposes, and services
or construction purchased for representational or promotional purposes outside
the County;
(v) of health services and social services;
(vi) of services provided by lawyers and notaries;
(vii) of goods intended for resale to the public;
(viii) when the procurement is of a confidential or privileged nature and disclosure
through an open bidding process could reasonably be expected to compromise
confidentiality, cause economic disruption or be contrary to the public interest;
(ix) in the absence of a receipt of any bids in response to the Formal Competition
process; and
(x) any other exceptions included in Chapter 504.11 of the CFTA or Part V of the
NWPTA, as applicable.
16.0 CONTINGENCIES
16.1 Where the purchase of goods or services has been authorized under this Policy, the Chief
Administrative Officer may authorize disbursement of additional funds, provided that
such additional funds shall not exceed fifteen percent (15%) of the total cost of the
original contract, and provided that the additional funds are required to complete the
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work set out in the original contract and there are sufficient funds within the approved
budget to cover the incremental costs, irrespective of the total cost of the original
contract.
17.0 PURCHASE OF ADDITIONAL GOODS AND SERVICES
17.1 Where goods or services have been acquired under this policy, no similar, additional or
related goods or services shall be purchased from the same vendor, whether by way of
contract extension, renewal or separate purchase, unless:
(a) the contract extension or renewal was expressly provided for in the initial contract
awarded to the vendor;
(b) the procurement procedures set out in this policy are complied with as if the
additional purchase is a new contract;
(c) the total cost of the additional goods or services does not exceed twenty percent
(20%) of the total cost of the original contract and there is sufficient budget flexibility
available to cover the incremental costs; or
(d) the total cost of the additional goods or services is to be paid in full by a third party,
and security to ensure payment is in place, to the satisfaction of the Chief
Administrative Officer.
17.2 Any amount authorized under this section may be expended in addition to any
contingency allowance authorized under Section 16 of this policy, and may be authorized
by the Chief Administrative Officer irrespective of the total cost of the original contract.
17.3 A report shall be submitted quarterly to Council, for information, advising of any
expenditures made under this section of the Policy.
131 2023.05.09 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
9.0
Page 1 of 1
Version: 2022-02
Subject: Council & Committee Reports
Meeting Date: Tuesday, May 9, 2023
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By: Mike Haugen, CAO
RECOMMENDED MOTION:
That Council accepts for information the Council & Committee Report, as presented.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐ ☐
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL:
The purpose of the Council and Committee Reports is to provide each member with the opportunity to
bring forward any matter of general interest to Council or the County.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Council reports will be included on the agenda when requested by Council and reports may be either in
writing, or verbally, or a combination of both.
FINANCIAL & STAFFING IMPLICATIONS:
The recommended motion does not have any financial implication.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
Council & Committee Reports
COUNCIL OPTIONS:
1. That Council accepts the Council and Committee Report.
FOLLOW-UP ACTIONS:
N/A
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
132 2023.05.09 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
10.0
Page 1 of 1
Version: 2022-02
Subject: Council Follow-up Action List
Meeting Date: Tuesday, May 9, 2023
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By: Mike Haugen, CAO
RECOMMENDED MOTION:
That Council receive for information the Council Follow-up Action List as presented.
STRATEGIC PLAN ALIGNMENT: (Check all that apply)
☐ ☐ ☐
☒
☒
High Quality
Infrastructure Economic
Resilience Quality of Life Effective
Leadership Level of Service
RELEVANT LEGISLATION:
Provincial (cite)- N/A
Council Bylaw/Policy (cite)- N/A
BACKGROUND/PROPOSAL:
To request Council’s acceptance of the Council Follow-Up Action List.
DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS:
Please find attached the Council Follow-Up Action List. The Council Follow-up Action list is a list of items
from Council meetings that require follow-up. This document is regularly updated after each Council
meeting.
FINANCIAL & STAFFING IMPLICATIONS:
The recommended motion does not have any financial implication.
RECOMMENDED ENGAGEMENT:
Directive Decision (Information Sharing, One-Way Communication
Tools: Individual Notification Other:
ATTACHMENTS:
Council Follow up Action List
COUNCIL OPTIONS:
1. To receive the report regarding the Council Follow-up Action List for information
2. Council provide further direction or required changes/amendments
FOLLOW-UP ACTIONS:
N/A
APPROVAL(S):
Mike Haugen, Chief Administrative Officer Approved- ☒
133 2023.05.09 Adopted Council Package
Meeting Date Motion #
Description/Motion Action Required Assigned To Due Date Status
15-Nov-22 397/22
Councillor Penner moved that Council continue the Horseshoe
Canyon facility fee (formerly called the parking fee) program for
2023.Fallon Sherlock
Planning for 2023 season in
progress
15-Nov-22 416/22
Councillor Fobes moved that Council directs Administration to
continue with the Horseshoe Canyon Branding Pilot Program.
Fallon Sherlock
Planning for 2023 season in
progress
28-Feb-23 48/23
Councillor McGhee moved that Council direct Administration to
organize a landowner education event regarding renewable
energy development, to be held in the spring or early summer
pending the availability of a speaker.
Barb Hazelton Planned for June 12th
28-Feb-23 49/23
Councillor McGhee moved that Council move to adopt the
engagement process for the Municipal Development Plan review
as presented.Barb Hazelton In Progress
28-Mar-23 93/23
Councillor McGhee moved that Council set the Renewable
Energy Information Session on either June 12, 2023 or June 14,
2023 at 7:00 p.m.Completed
Planned for June 12th, 7:00
p.m. , Trochu Hall
28-Mar-23 97/23
Councillor Christie moved that Council approve first reading to
Bylaw 1882 that being a bylaw to pass a tax incentive bylaw to
provide tax incentives for the maintenance and development of
Community Family Medicine Clinics within the County pursuant
to section 364.2 of the Municipal Government Act with
amendments. Completed Kevin Gannon
Second and Third reading
provided at the April 25th
meeting.
11-Apr-23 133/23
Deputy Reeve King moved that Council direct staff to amend the
Master Rates Bylaw to include these rates.Completed
11-Apr-23 139/23
Councillor McGhee moved that Council approves to host
Ratepayer Evenings in Wimborne and Swalwell in 2023.
25-Apr-23 145/23
Councillor McGhee moved that Council follow the
recommendation of the Committee of the Whole and approve
the installation of an 80mm ACP overlay and maintaining a 9.0m
top surface on the proposed Range Road 25-1 overlay project,
which would include implementing a seasonal road ban.
25-Apr-23 146/23
Councillor McGhee moved that Council appoint the following
Councillors and Members-at-Large for each of the sector
workshops for the Municipal Development Plan review.
AgricultureResidenƟal & Hamlet
CouncillorKen KingCouncillorJerry WiƩstock
CouncillorWade ChrisƟeCouncillorDebbie Penner
CouncillorJerry WiƩstockCouncillorCarrie Fobes
Member-at-LargeKendra DonnellyMember-at-LargeMike
Keet
Member-at-LargeBrian KostroskyMember-at-LargeRuth
Purves Smith
Environment & RecreaƟonTransportaƟon & UƟliƟes
CouncillorKen KingCouncillorWade ChrisƟe
CouncillorCarrie FobesCouncillorDebbie Penner
CouncillorLaura Lee Machell-CunninghamCouncillorFaye
McGhee
Member-at-LargeAmy MerrillMember-at-LargeRob Park
Member-at-LargeMurray WoodsMember-at-LargeRick
Vickery
Natural Resources & Renewable EnergyEconomic Dev &
Growth Management
CouncillorJerry WiƩstockCouncillorWade ChrisƟe
CouncillorLaura Lee Machell- CunninghamCouncillorLaura
Lee Machell- Cunningham
CouncillorCarrie FobesCouncillorFaye McGhee
Member-at-LargeNicole DeschampsMember-at-LargeDoug
Price
Member-at-LargeDaVon BaergMember-at-LargeDoug Completed
Council Action Items
134 2023.05.09 Adopted Council Package
Meeting Date Motion #
Description/Motion Action Required Assigned To Due Date Status
Council Action Items
25-Apr-23 147/23
Councillor Penner moved that Council direct staff to add Daryl
Bennett as an additional presenter at Trochu, June 12th, 2023
renewable energy information session pending availability with
reimbursements to come from strategic initiatives funding.
25-Apr-23 148/23
Councillor McGhee moved that Council accept engagement
Option 2 for the MDP Review as presented.
25-Apr-23 149/23
Deputy Reeve King moved that Council direct Administration to
seek County participation in AUC hearings for renewable energy
developments occurring within Kneehill County.
25-Apr-23 150/23
Deputy Reeve King moved that Council direct Administration to
develop recommended items for AUC consideration during
participation opportunities.
25-Apr-23 151/23
Councillor Cunningham moved that Council approves the
amendments to Policy 12-3, the Commemorative Bench Policy
as presented. Completed
25-Apr-23 152/23
Councillor McGhee moved that Council approves reserve
contributions of $3,964,964, as detailed in Appendix C. Completed
25-Apr-23 153/23
Councillor Cunningham moved that Council approves $1,961,478
of capital project carry forwards including funding sources, as
detailed in Appendix D. Completed
25-Apr-23 154/23
Councillor Christie moved that Council approves $445,001 of
operating project carry forwards including funding sources, as
detailed in Appendix D. Completed
25-Apr-23 157-160/23
Council moved all three readings to Bylaw 1881 that being a
bylaw to repeal obsolete, redundant, and outdated bylaws.Completed
25-Apr-23 161-164/23
Council approved all three readings to Bylaw 1883 that being to
establish rates, fees, and charges for various goods, licenses,
permits and services.Completed
25-Apr-23 165/23
Deputy Reeve King moved that Council approve the following
Round One Community Grants to Non-Profit Organizations:
Three Hills Minor SoŌball$2,000.00SoŌball Equipment for
Girls aged 7-13
Three Hills & District Agricultural Society$3,884.00Purchase
Snow Dog Track Setter with Cross-Country Attachment
Swalwell Ladies Town and Country Club$1,200.00To mark the
last of the unmarked cemetery plots at the Swalwell Cemetery
Kneehill Bow Hunters & Archers Society$1,500.00New Targets
Trochu Golf and Country Club$5,925.00Replace Three
Irrigation Controllers
Trochu PoƩery Club$3,269.00Purchase New Kiln
Completed
25-Apr-23 166-167/23
Council provided second and third reading to Bylaw 1882 that
being a bylaw to pass a tax incentive for the maintenance and
development of Community Family Medicine Clinics within the
County.Completed
25-Apr-23 168/23
Deputy Reeve King moved that Council receive the Division 7
Rateapyer Engagement report for information.Completed
25-Apr-23 169/23
Councillor Christie moved that Council receives for information
the Kneehill Adult Learning Presentation.Completed
135 2023.05.09 Adopted Council Package
AMENDMENT SUMMARY
Council Meeting Date: May 9, 2023
Purpose:
The purpose of the Amendment Summary is to explain the differences from the original package that
was presented at the Council meeting compared to the amended version.
Agenda:
Additions under Council and Committee Report
9.1 Aqua 7
9.2 Community Futures
9.3 Policy Advisory Committee
Additions Under Closed Session
11.1 Personnel (FOIP- Section 17)
Package:
No additions were made to the package
136 2023.05.09 Adopted Council Package