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Home My WebLink About2009-07-14 Council MinutesRegular Council Meeting July 14, 2009 MINUTES OF THE JULY 14, 2009 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Carol Calhoun, Reeve Division No. 1 Brian Holsworth, Deputy Reeve PRESENT Division No. 4 Glen Keiver, Councillor Division No. 5 Bob Long, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ABSENT Division No. 3 Jerry Wittstock, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Shannon Holm Reeve Calhoun in the Chair CALL TO ORDER Reeve Calhoun called the meeting to order at 8:30 a.m. AGENDA 1.0 Adoption of Agenda The following amendments were made to the agenda: Additions: Under Business Arising from Previous Minutes • 6.4 Kneehill Housing Commission Request -Water Drainage Under Council and Committee Reports • 9.2 Calgary Stampede Farm Family Award -James Main Family 343/09 Councillor Long moved the approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of June 24, 2009 Regular Council Meeting Minutes Councillor Holsworth moved approval of the June 24, 2009 344/09 Council Meeting Minutes as presented. CARRIED FIN REPORTS 5.0 Financial Reports 5.1 Financial Statement May 31/09 345/09 Councillor Painter moved that Council receive the May 31/2009 Financial Statement as presented. CARRIED 5.2 Financial Review of Water Service Areas & Co-ops 346/09 Councillor Hoppins moved that Council receive the Financial Review of Water Service Areas & Co-ops as information and that Council review an updated summary again during 2010 budget preparations. CARRIED Rob Mayhew, Director of Operations, entered the meeting at 8:55 a.m. RECESS The meeting recessed from 9:00 a.m. until 9:05 a.m. Debbie Moon, reporter for the Capital, entered the meeting at 9:05 a.m. Page 1 of 4 Initial: Regular Council Meeting July 14, 2009 OPERATIONS 4.0 Operations OPERATIONS REPT 4.1 Operations Summary Rob Mayhew, Director of Operations, provided an update on the status of the Grainger/Hesketh WSA distribution line and reservoir and also on the Selkirk WSA. IN CAMERA 11.0 In Camera 347/09 Councillor Holsworth moved that the meeting go in camera at 9:11 a.m. CARRIED 348/09 Councillor Holsworth moved that the meeting rise from in camera at 10:10 a.m. CARRIED RECESS The meeting recessed from 10:10 a.m. until 10:15 a.m. Rob Mayhew, Director of Operations, provided updates on Bridge File 7712, Torrington Transfer Station, various road construction projects, street re -surfacing in Torrington, the CN Swalwell siding and the Keiver's Lake caretaker building renovations. 349/09 Councillor Long moved that council receive the Operations Summary Report. CARRIED MT VERNON 4.2 Mt. Vernon Waterline Connection Request 350/09 Councillor Holsworth moved to table this agenda item until the next Council meeting. CARRIED ENCANA 4.3 Encana Road Upgrade Request RR 26-2 351/09 Councillor Hoppins moved that Rob Mayhew, Director of Operations, begin negotiations with Encana for them to upgrade the full 3200 meters (2 miles) of RR 26-2 with Kneehill County supplying the gravel and the culverts. CARRIED CONOCO/PHI 4.4 Conoco/Philips Road Upgrade Request RR 26-1 352/09 Councillor Hoppins moved that Rob Mayhew, Director of Operations, begin negotiations with Conoco/Philips for them to upgrade 1 mile of RR 26-1 starting at TWP 34-4, north to the Kneehill County boundary, with Kneehill County supplying the gravel and the culverts. CARRIED 353/09 Councillor Holsworth moved that administration amend the policy to address requests for cost sharing of road improvements. CARRIED Rob Mayhew left the meeting at 11:20 a.m. FIN REPORTS 5.0 Financial Reports Cont'd BILL 202 5.3 Bill 202: Municipal Auditor General 354/09 Councillor Hoppins moved that Council direct Administration to send a letter to AAMDC and the Standing Committee supporting AAMDC's position on Bill 202. CARRIED Page 2 of 4 Initial: Regular Council Meeting July 14, 2009 PREV BUSINESS 6.0 Business Arising from Previous Minutes DRUM POLICE 6.1 Drumheller Municipal Policing Committee 355/09 Councillor Holsworth moved that Council appoint himself for consideration by the Town of Drumheller to serve on this committee. CARRIED KNEEHILL HOUS 6.4 Kneehill Housing Commission Request — Water Drainage Kevin Miner, CAO, gave an update stating there were no concerns with this project, adjacent to the medical clinic, as long as Kneehill Housing addresses any ice build-up issues that may arise. An agreement will be entered into with Kneehill Housing reflecting this responsibility. NEW BUSINESS 7.0 New Business DISC NIGHT 7.1 Three Hills 2009 Community Discovery Night 356/09 Councillor Calhoun moved that Councillor Long attend the 2009 Three Hills Community Discovery Night and if he was unable to attend she would attend in his place. CARRIED BILL 23 7.2 Bill 23 Amendment: Property Appeals Assessment 357/09 Councillor Hoppins moved that Council receive as information. CARRIED JOINT MEETING 7.3 Joint Meeting: Health Care Facilities Concerns 358/09 Councillor Long moved that Councillor Calhoun attend this joint meeting regarding hospital and health facility downgrading or closures. R1-\771" WORKING ALONE 7.4 Working Alone Policy Amendment Councillor Long moved that Council approve the amended policy as 359/09 presented and allocate additional funds from contingency to meet the requirements of this policy. CARRIED The meeting recessed for lunch from 11:45 a.m. until 1:10 p.m. Debbie Moon was not present when the meeting reconvened. PREV BUSINESS 6.0 Business Arising — Continued STRAT PLANNING 6.2 Strategic Planning 2010 Update Councillor Holsworth moved that Council approve the Strategic Planning 360/09 Priorities and Action Plans for 2010 as amended. CARRIED REPORT CARD 6.3 Council Report Card 361/09 Councillor Long moved that Council receive as information and for administration to obtain the costing for this exercise prior to making a decision. CARRIED CORRESPONDENCE 8.0 Correspondence Report 362/09 Councillor Painter moved that Council receive the Correspondence report as presented. Page 3 of 4 Initial: Regular Council Meeting July 14, 2009 COMMITTEE REPTS 9.0 Council and Committee Reports ASB TOUR 9.1 ASB Summer Tour Councillor Hoppins presented a written report on the July 6t' to 91 Summer Tour hosted by Lacombe County. FARM FAMILY 9.2 Calgary Stampede Farm Family Award — James Main Family Councillor Calhoun gave an update on the Main families' Farm Family Award that was presented to them at this year's Calgary Stampede. 363/09 Councillor Long moved that Council receive the Council and Committee reports as presented. CARRIED BUSINESS REPTS 10.0 Business Pending and Summary Reports 364/09 Councillor Holsworth moved that Council receive the Business Pending and Summary Reports as presented. CARRIED ADJOURNMENT Adiournment 365/09 Councillor Painter moved to adjourn the meeting at 3:18 p.m. Reeve CAO Page 4 of 4 Initial: