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Home My WebLink About2009-06-09 Council MinutesPRESENT CALL TO ORDER Regular Council Meeting June 9, 2009 MINUTES OF THE JUNE 9, 2009 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Carol Calhoun, Reeve Division No. I Brian Holsworth, Deputy Reeve Division No. 3 Jerry Wittstock, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor (after 8:52 a.m.) ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary ABSENT: Division No. 4 Division No. 5 Brandy Hay Evans Glen Keiver, Councillor Bob Long, Councillor Reeve Calhoun in the Chair: Reeve Calhoun called the meeting to order at 8:30 a.m. AGENDA 1.0 Adoption of Agenda: The following amendments were made to the agenda: Additions : Under New Business • 7.6 Letter from a ratepayer Under Council and Committee Reports: • 9.1 Kneehill Regional Water Service Commission • 9.2 Kneehill Housing Commission 296/09 Councillor Holsworth moved the approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of May 26, 2009 Regular Council Meeting Minutes Councillor Wittstock moved approval of the May 26, 2009 297/09 Council Meeting Minutes as presented. CARRIED NEW BUS. 7.0 New Business Page 1 of 6 Initial: Regular Council Meeting June 9, 2009 7.2 David Thompson Heath Region Reeve Calhoun gave an update on the upcoming meeting on June 12, 2009 at the Red Deer Hospital. 298/09 Councillor Hoppins moved that Council authorize Reeve Calhoun's attendance at the meeting. CARRIED IDP 7.1 Inter -municipal Development Plan Funding Application 299/09 Councillor Holsworth moved to proceed with the preparation of an Inter -municipal Development Plan utilizing the $20,000 in funding from the Regional Joint Summit with the remaining expenses to be covered equally between the two municipalities to a maximum of $40,000. Further the Town of Three Hills be requested to be the managing partner of the project. CARRIED WELCOME PKG 7.3 Kneehill Community Coordinator 300/09 Councillor Hoppins moved to direct Administration to provide Kneehill County pins, pens and Rural Living booklets for enclosure in the Acme Angels Welcome Packages. CARRIED SUMMIT GOLF 7.4 Kneehill Regional Golf Tournament 301/09 Councillor Hoppins moved attendance of any Councillor member that would like to attend. 302/09 MVC — LUB 303/09 OPERATIONS OPERATIONS REPT Councillor Holsworth moved to table item CARRIED Councillor Painter entered the meeting at 8:52a.m. 7.5 Mountain View County — Land Use Bylaw & CommerciaVIndustrial Design Guidelines Open House Invitation Councillor Holsworth moved to receive as information. CARRIED Rob Mayhew, Director of Operations, entered the meeting at 8:57 a.m. Debi Moon, Reporter for The Capital and the Three Hills School Grade 6 class, accompanied by their teacher Mrs. Jody Lammle, entered the meeting at 9:02 a.m. 4.0 Operations 4.1 Operations Summary Page 2 of 6 Initial: Regular Council Meeting June 9, 2009 Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads) and Water Reports. The following items were discussed: • If ratepayers in Gamble WSA are still not satisfied with the reclamation and clean up they are to call into the office. • Gamble WSA Grand Opening, date to still to be announced • Kirkpatrick/Dunphy WSA — waiting for approval from KRWSC to use the reservoir/pumphouse for the Kirkpatrick/Dunphy WSA. • Bridge File 7027 is complete • Dust Control application currently being completed • Late applicants for dust control will be put on a list as per policy, but not guaranteed dust control or rebate. • Operations looking into hiring a contractor to address the Rural Address sign issues. 304/09 Councillor Hoppins moved that Council receive the Operations Report. CARRIED Rob Mayhew, Operations Director, left the meeting at 9:36 a.m. The meeting recessed from 9:36 a.m. until 9:42 a.m. Mike Morton, Financial Director was present when the meeting reconvened. FINANCIAL 5.0 Financial Reports 5.1 April 30, 2009 Financial Summary 305/09 Councillor Painter moved approval of the financial report for the month of April. CARRIED Mike Morton, Financial Director, left the meeting at 9:58 a.m. Shelley Jackson, Kneehill Regional FCSS Director entered the meeting at 10:01 a.m. FOSS 3.4 Kneehill Regional FCSS — Shelley Jackson Shelly Jackson, Kneehill Regional FCSS Director presented the 2008 Annual Report 306/09 Councillor Holsworth moved to receive the Kneehill Regional FCSS 2008 Annual Report as information. CARRIED Page 3 of 6 Initial: Regular Council Meeting June 9, 2009 Shelley Jackson, Kneehill Regional FCSS Director left the meeting at 10:22a.m. Reeve Calhoun thanked the Three Hills Grade 6 Class for attending and gave each of them a Kneehill County pin and pen. The Three Hills Grade 6 Class left the meeting at 10:24 a.m. The meeting recessed from 10:25 a.m. until 10:28 a.m. Members from COSWAY Adjacent Landowners, were present when the meeting reconvened. COSWAY 3.5 COSWAY Adiacent Landowners A delegation comprised of Susan Gieck, Susan Berdahl, Allan Megli, Faye Engler and Randy Gieck presented to Council. The following items were discussed: • Update regarding Alberta Trailnet agreements. • Use of the same railway crossing agreement. • How many railway crossings are in the County. • Final routing of the Olympic Torch. COSWAY Adjacent Landowners, left the meeting at 10:45a.m. NEW BUS ARISING 6.0 Business Arising from Previous Minutes 2010 STRAT 6.1 Strategic Planning 2010 Update 307/09 Councillor Holsworth moved that Council approval of the Strategic Plan Agenda. CARRIED MEDICAL CLINIC 6.2 Medical Clinic Tax Exemption Reauest 308/09 Councillor Hoppins moved that Council approve the payment of the 2009 taxes in the amount of $5,500.18 to the Town of Three Hills for the Kneehill County owned medical clinic. CARRIED Debi Moon left the meeting at 11:04 a.m. CORRESPONDENCE 8.0 Correspondence Report REPORT Councillor Wittstock moved that Council receive the Correspondence report. CARRIED COMMITTEE REPTS 9.0 Council and Committee Reports KRWSC 9.1 Kneehill Regional Water Service Commission Page 4 of 6 Initial: Regular Council Meeting June 9, 2009 Councillor Wittstock updated Council on the last meeting of the Kneehill Regional Water Service Commission. KNEEHILL HOUSING 9.2 Kneehill Housing Councillor Calhoun updated Council on the activities and the last meeting of Kneehill Housing. 310/09 Councillor Painter moved that Council receive the Council and Committee reports. CARRIED BUS. REPTS 10.0 Business Pending and Summary Reports 311/09 Councillor Hoppins moved that Council receive the Business Pending and Summary Reports. CARRIED LUNCH The meeting recessed for lunch from 11:31 a.m. until 12:41 p.m. Brandy Hay Evans was not present when the meeting reconvened. The balance of the minutes were recorded by Laurie Watt. IN CAMERA 11.0 In Camera 312/09 Councillor Holsworth moved the meeting go in camera at 12:41 p.m. CARRIED 313/09 Councillor Hoppins moved the meeting rise from in camera at 2:45 p.m. CARRIED FCM Federation of Canadian Municipalities Conference 314/09 Councillor Wittstock moved transportation costs from Vancouver, BC to Whistler, BC as part of attending the Federation of Canadian Municipalities Conference are an approved expense. CARRIED CHURCHILL WSA Churchill Water Service Area Hookup Request Administration was directed to respond to the residents request for water on the Churchill Water Line ADJOURNMENT Adjournment 315/09 Councillor Hoppins moved to adjourn the meeting at 2:55 p.m. CARRIED Reeve Page 5 of 6 Initial: Regular Council Meeting June 9, 2009 Ague Page 6 of 6 Initial: