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Home My WebLink About2009-05-26 Council MinutesPRESENT CALL TO ORDER Regular Council Meeting May 26, 2009 MINUTES OF THE MAY 26, 2009 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Carol Calhoun, Reeve Division No. 1 Brian Holsworth, Deputy Reeve Division No. 3 Jerry Wittstock, Councillor Division No. 4 Glen Keiver, Councillor Division No. 5 Bob Long, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barb Long Reeve Calhoun in the Chair: Reeve Calhoun called the meeting to order at 8:30 a.m. AGENDA 1.0 Adoption of Agenda: The following amendments were made to the agenda: Additions : Under New Business • 7.3 Rural Hospitals • 7.4 Kneehill Regional Water Services Commission Under Council and Committee Reports: • 9.1 Kneehill Ambulance Society • 9.2 Boom Town Trail • 9.3 Kneehill Regional FCSS • 9.4 Red Deer River Watershed • 9.5 R. Marz Golf Tournament 271/09 Councillor Hoppins moved the approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of May 12, 2009 Regular Council Meeting Minutes Amendment: Should read Deputy Reeve Holsworth called the meeting to order. Page 1 of 6 Initial: Regular Council Meeting May 26, 2009 Councillor Wittstock moved approval of the May 12, 2009 272/09 Council Meeting Minutes as amended. CARRIED FINANCIAL REPTS 5.0 Financial Reports B 1593 5.1 Bylaw #1593 — Water Service Area Special Tax 273/09 Councillor Hoppins moved third reading of Bylaw #1593, this being a bylaw to provide for a special tax to raise revenue to pay the associated costs of the Kneehill County Water Service Area and rescind earlier Bylaw #1575. CARRIED AUDIT RFP 5.2 Audit Request for Proposal (2009-2011 Audit Cycle) 274/09 Councillor Hoppins moved that Council direct Administration to tender the County's audit services for the fiscal years of 2009 to 2011 inclusive; also, management to evaluate and bring a recommendation forward to Council. CARRIED 6.0 Business Arising BUS ARISING 6.1 Bylaw #1591 Hamlet Addressing BYLAW 1591 Councillor Holsworth moved second reading of 275/09 Bylaw #1591, this being a bylaw to establish hamlet addressing regulations and rescind Bylaw #877 and #1299. CARRIED 276/09 Councillor Long moved third reading of Bylaw #1591. STRAT PLANNING 6.2 Strategic Planning Session 2010 Council reviewed and discussed the proposed agenda presented by Administration. Rob Mayhew, Director of Operations, entered the meeting at 8:58 a.m. Debi Moon, Reporter for The Capital, entered the meeting at 9:01 a.m. OPERATIONS 4.0 Operations OPERATIONS REPT 4.1 Operations Summary Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads) and Water Reports. The following items were discussed: • Water policies to be brought to the June 9th Council meeting for review. Page 2 of 6 Initial: Regular Council Meeting May 26, 2009 • It was noted that the chalet at Keiver's Lake is located on the undeveloped road allowance but as it is not on a permanent base it can be moved if necessary. • CN Long Siding — met with CN regarding road deficiencies and clean up within Kneehill County. • Kneehill County approved for $6 million from the Building Canada Fund -Communities Component for the Selkirk Water Service Area distribution line. • Operations directed to look into the newly launched Recreational Infrastructure Canada (RInC) Program to see if it would be applicable to park renovation/rehabilitation (deadline May 29, 2009). 277/09 Councillor Holsworth moved that Council receive the Operations Report. CARRIED GRAINGERMESKETH 4.2 Grainger/Hesketh Reservoir Tender RESERVOIR Councillor Hoppins moved that Council approve the awarding of the Grainger/Hesketh Reservoir Pumphouse to Trevcon Enterprises 278/09 Ltd. for the contract value of $711,200.00. CARRIED 279/09 Councillor Long moved the meeting go in camera at 9:37 a.m. CARRIED Debi Moon left the meeting at 9:37 a.m. 280/09 Councillor Holsworth moved the meeting out of in camera at 9:53 a.m. CN_\.7141a Debi Moon re-entered the meeting at this time. 4.3 Kirknatrick/Dunbhv Reauest to Tender KIRKPATRICK/ Councillor Holsworth moved that Council approve Operations to DUNPHY WSA proceed with the tendering process for the Kirkpatrick/Dunphy 281/09 Water Service Area and award if under budget, conditional to approval from the Kneehill Regional Water Services Commission allowing Kneehill County to tie into their reservoir site. CARRIED 2009 CHIP SEAL 4.4 2009 Chip Seal Approval to Tender 282/09 Councillor Wittstock moved that Council approve Operations to tender and award to the successful contractor the 2009 Chip Seal program. CARRIED Page 3 of 6 Initial: Regular Council Meeting May 26, 2009 SPEED LIMIT B1594 4.5 Speed Limit Removal — Bylaw 1594 283/09 Councillor Long moved first reading of Bylaw #1594, this being a bylaw to repeal Bylaw # 15 82 and amend Bylaw # 1269 by the removal of the 50kmh speed limit on the stipulated portion of Range Road 23-1. CARRIED 284/09 Councillor Wittstock moved second reading of Bylaw #1594. CARRIED 285/09 Councillor Long moved to hold third reading of Bylaw #1594. CARRIED UNANIMOUSLY 286/09 Councillor Hoppins moved third reading of Bylaw #1594. CARRIED Shirley Adam, Chairperson of Arts Alive, entered the meeting at 9:57 a.m. Rob Mayhew, Operations Director, left the meeting at 9:57 a.m. The meeting recessed from 9:57 a.m. until 10:04 a.m. ARTS ALIVE 3.1 Arts Alive Presentation Shirley Adam presented information to Council regarding the Arts Alive in Kneehill Society. The mission of the society is to promote a vibrant cultural life throughout the County by coordinating, informing and integrating artists within the community. An update of the services available, benefits of membership and contact information was provided. On behalf of Council, Reeve Calhoun thanked Shirley for the informative presentation. Shirley Adam left the meeting at 10:25 a.m. BUS ARISING 6.0 Business Arising — Continued PORCHLIGHT 6.3 Proiect Porchlight Alberta 287/09 Councillor Wittstock moved that Council receive the Project Porchlight report as information. CARRIED NEW BUS 7.0 New Business KAS REQUEST 7.1 Kneehill Ambulance Society Donation Request 288/09 Councillor Wittstock moved that Council approve a donation of $200 to the Kneehill Ambulance Service Annual BBQ Fundraiser. CARRIED Page 4 of 6 Initial: Regular Council Meeting May 26, 2009 TORR F.D.REQ 7.2 Torrington Fire Department Request for Financial Compensation Councillor Holsworth moved that Council table this item until the 289/09 subject has been discussed by the Fire Management Committee and then a proper report prepared by Administration. CARRIED RURAL HOSPITALS 7.3 Rural Hospitals — Possible Closure/Downgradin 290/09 Councillor Long moved a letter be sent to Minister of Health, the Honourable Ron Liepert, expressing Council's concerns regarding the possible closure and downgrading of health care facilities within rural Alberta, with copies of the letter forwarded to Premier Ed Stelmach, Richard Matz, MLA and the AAMD&C. CARRIED KRWSC 7.4 Kneehill Regional Water Services Commission (KRWSC) Direction was provided to Councillor Wittstock, the County's representative on the KRWSC, regarding questions that Council would like answered at the May 28th meeting. CARRIED CORRESPONDENCE 8.0 Correspondence Report REPORT Council reviewed the items listed on the Correspondence report. COMMITTEE REPTS 9.0 Council and Committee Reports KAS 9.1 Kneehill Ambulance Society Councillor Holsworth and Reeve Calhoun updated Council on the last meeting of the Kneehill Ambulance Society and amendments to the unapproved minutes were suggested. BOOM TOWN TRAIL 9.2 Boom Town Trail Councillor Keiver updated Council on the activities of the Boom Town Trail as discussed at the May 25th meeting. FOSS 9.3 Kneehill Regional FCSS Councillor Painter provided Council with a written report on the May 21St Kneehill Regional FCSS meeting and the FCSSAA West Central Regional spring meeting. CARRIED RDRWA 9.4 Red Deer River Watershed Alliance Councillor Painter provided Council with a report on the May 25th Red Deer River Watershed Alliance workshop the State of the Watershed. R. MARZ GOLF 9.5 R. Marz Golf Tournament Page 5 of 6 Initial: Regular Council Meeting May 26, 2009 Councillor Painter reported on the May 23rd P.C. Constituency Golf Tournament that he had attended. 291/09 Councillor Painter moved that Council receive the Council and Committee reports. CARRIED BUS PENDING REPTS 10.0 Business Pending and Summary Reports 292/09 Councillor Long moved that Council receive the Business Pending and Summary Reports. CARRIED IN CAMERA 11.0 In Camera 293/09 Councillor Holsworth moved the meeting go in camera at 11:26 a.m. CARRIED Debi Moon left the meeting at 11:27 a.m. 294/09 Councillor Holsworth moved the meeting rise from in camera at 11:45 a.m. CARRIED The meeting recessed from 11:50 a.m. until 12:45 p.m. Laurie Watt and Barb Long were not present when the meeting reconvened so the remaining minutes were recorded by Kevin Miner. MEDICAL CLINIC Medical Clinic Tax Exemption Request Council discussed the Medical Clinic tax exemption request and the response from theTown of Three Hills and requested it be placed on the June 9th Council meeting agenda along with a copy of the tax notice. CARRIED ADJOURNMENT Adjournment 295/09 Councillor Long moved to adjourn the meeting at 1:20 p.m. CARRIED Reeve CAO Page 6 of 6 Initial: