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Home My WebLink About2009-05-12 Council MinutesPRESENT CALL TO ORDER MINUTES OF THE MAY 12, 2009 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 1 Brian Holsworth, Deputy Reeve Division No. 3 Jerry Wittstock, Councillor Division No. 4 Glen Keiver, Councillor Division No. 5 Bob Long, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor (after 8:45 a.m.) ADMINISTRATION PRESENT: CAO Kevin Miner Recording Secretary Barb Long ABSENT: Division No. 2 Carol Calhoun, Reeve Deputy Reeve Holsworth in the Chair: Deputy Reeve Holsworth called the meeting to order at 8:30 a.m. AGENDA 1.0 Adoption of Agenda: The following amendments were made to the agenda: Additions : Under New Business • 7.8 Three Hills Graduation Ceremony • 7.9 Letter of Support — Acme Agricultural Society Under Council and Committee Reports: • 9.3 Summit Steering Committee Meeting 234/09 Councillor Wittstock moved the approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of 28, 2009 Regular Council Meeting Minutes Councillor Hoppins moved approval of the April 28, 2009 235/09 Council Meeting Minutes. CARRIED 6.0 Business Arising BUS ARISING 6.1 Bylaw #1591 Hamlet Addressing Page 1 of 7 Initial: BYLAW 1591 Councillor Hoppins gave first reading to Bylaw #1591, this being a bylaw to establish hamlet addressing regulations and rescind 236/09 Bylaw #877 and #1299. CARRIED STRAT PLANNING 6.2 Strategic Planning 2009 Update 237/09 Councillor Keiver moved that Council receive as information. CARRIED 2010 STRAT PLNG 6.3 Strategic Planning Session 2010 Discussed by Council and direction was given to place on the May 26th Council Meeting agenda. Councillor Painter entered the meeting at 8:45 a.m. BILL 36 -AB LAND 6.4 Alberta Land StewardshiD Act (Alberta Land Use Framework) STEWARDSHIP Councillor Long moved that all of Council be authorized to attend 238/09 an open house session on Bill 36, the Alberta Land Stewardship Act. CARRIED Debi Moon entered the meeting at 8:50 a.m. NEW BUS 7.0 New Business SUMMER MTGS 7.1 Summer Council Meeting Schedule 239/09 Councillor Wittstock moved that Council approve scheduling the summer Council meetings for July 14th, August 4th, and August 25th CARRIED SISTERS OF CHARITY7.2 Sisters of Charity Notre Dame d'Evron 100th Anniversary 100TH ANNIVERSARY Councillor Hoppins moved that Council authorize the attendance of the Reeve, or designate, at the 100th anniversary of the Sisters 240/09 of Charity Notre Dame d'Evron being held at the Trochu Community Hall on Saturday, August 15th CARRIED MLA GOLF TOURN 7.3 R. Marz Annual Golf Tournament 241/09 Councillor Painter moved that Council authorize the attendance of any Council member wishing to attend the R. Matz Annual Golf Tournament being held at the Olds Golf Course on Saturday, May 23rd. CARRIED LTR OF SUPPORT 7.4 Prairie Bible Institute — Letter of Support PBI - FM RADIO Councillor Long moved that Council direct Administration to provide a letter of support, in principle, to accompany the Prairie Bible Institute's application to the Canadian Radio -television and Page 2 of 7 Initial: 242/09 Telecommunications Commission for a FM Community Radio Station. Rob Mayhew, Director of Operations, entered the meeting at 8:55 a.m. CAN FALLEN HERO 7.5 Canadian Fallen Heroes Foundation FOUNDATION Councillor Hoppins moved that Council receive the report on the 243/09 Canadian Fallen Heroes Foundation as information. CARRIED OPERATIONS 4.0 Operations 4.1 Operations Report Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads) and Water Reports. • Gamble WSA: o May 201h is the estimated date to have water in the distribution line. The entire line then needs to be pressure tested following 24 hours of water from the reservoir . o Reservoir still experiencing problems with some leaking valves which should be repaired by the end of the week. o Rob to draft a "next steps" communication for those residents wanting to connect to the main Gamble distribution line, including a list of contractors in the area that can to the work. • Major maintenance projects: o Evans Road project started today. o Buffalo Jump Road project tentative start date of June 1 st o CN Long Siding — CN has completed the long siding and Kneehill County is arranging for a site inspection. Need to ensure that all conditions of the agreement have been met, in particular the clean-up of railway ties left in CN rights of way throughout the County. • Oil lease approaches: o Discussion on amending our policy with the oil companies with regards to access location. It was decided an extra spot to initial would not help in the landman was dishonest. • Dust Control: o Operations will come back to Council at 2:00 p.m. to provide the actual cost of dust control. Page 3 of 7 Initial: 244/09 Councillor Long moved that Council receive the Operations Report. CARRIED TRO TRUCK FILL 4.2 Trochu Truck Fill Update 245/09 Councillor Wittstock moved that Council receive this report as information. CARRIED KAS GRAVEL 4.3 Kneehill Ambulance Society — Request for Gravel REQUEST Councillor Hoppins moved that Council approve the donation of the gravel material needed for the Kneehill Ambulance Hall 246/09 parking lot, 180 yards of pit run gravel and 90 yards of crushed gravel, with the County either doing the loading or supervising the gravel removal, at the discretion of the Operations Director. CARRIED Rob Mayhew left the meeting at 9:45 a.m. The meeting recessed from 9:45 a.m. to 9:55 a.m. Mike Morton, Financial Director, was present when the meeting reconvened. FINANCIAL RPTS 5.0 Financial Reports TAX RATE BYLAW 5.1 Bylaw #1592 — 2009 Tax Rate Bylaw Councillor Wittstock moved first reading of Bylaw #1592, this 247/09 being the bylaw authorizing the rates of taxation to be levied against assessable property within Kneehill County for the 2009 taxation year. CARRIED 248/09 Councillor Long moved second reading of Bylaw # 1592. CARRIED Councillor Hoppins moved that consideration be given to hold 249/09 third reading of Bylaw #1592. CARRIED UNANIMOUSLY 250/09 Councillor Long moved third reading of Bylaw #1592. CARRIED WSA TAX BYLAW 5.2 Bylaw #1593 — Water Service Area Tax 251/09 Councillor Painter moved first reading of Bylaw #1593, this being the bylaw to provide for a special tax to raise revenue to pay Page 4 of 7 Initial: associated costs of the Kneehill County Water Service Area and rescind Bylaw #1575 CARRIED 252/09 Councillor Long moved second reading of Bylaw #1593. CARRIED 253/09 Councillor Hoppins moved that consideration to hold third reading be given to Bylaw #1593. NOT CARRIED UNANIMOUSLY '/4 FIN REPORT 5.3 Quarterly Financial Report 254/09 Councillor Long moved that Council receive the Quarterly Financial Report as presented. CARRIED Councillor Long left the meeting at 10:20 a.m. BANK REC 5.4 April 2009 Bank Reconciliation 255/09 Councillor Hoppins moved that Council receive the April 2009 Bank Reconciliation Report. CARRIED FIN OVERVIEW 5.5 Corporate and Financial Services Presentation Mike Morton presented an overview of Corporate and Financial Services to Council. Mike Morton left the meeting at 10:47 a.m. NEW BUS 7.0 New Business — Continued CAEP MEMBERSHIP 7.6 Central Alberta Economic Partnership (CAEP) Membership 256/09 Councillor Hoppins moved that Council continue to be members of CAEP and provide payment to the Partnership for the 2009 membership, with funds coming from contingency. CARRIED MSI OPERATING 7.7 Municipal Sustainability Initiative (MSI) Conditional FUNDING PRJS 2009 Operating Grant Funding 2009 Councillor Wittstock moved that Council approve the allocation of 257/09 conditional operating funding under the MSI program for 2009 for the following items: • Recreation funding to urban centres - $100,000 • Fire Department funding to urban centres - $62,554 • Solid Waste Management funding - $45,392 • Marigold Library funding - $37,446 CARRIED Page 5 of 7 Initial: 3 HILLS GRAD 7.8 Three Hills School Graduation Councillor Painter moved that Council authorize the attendance of 258/09 the Councillor for Division 5 as the County's representative at the Three Hills School Graduation. CARRIED ACME AG SOCIETY 7.9 Acme & District Agricultural Societv — Letter of SuDDort Request LTR OF SUPPORT Councillor Wittstock moved that Administration provide a letter of 259/09 support, in principle, to the Acme Agricultural Society, for the Acme multi -use recreational- sport fieldhouse project. CARRIED Councillor Long re-entered the meeting at 11:08 a.m. CORRESPONDENCE 8.0 Correspondence Report REPORT Councillor Keiver moved that Council receive the Correspondence 260/09 Report. CARRIED The meeting recessed from 11:10 a.m. until 11:15 a.m. COMMITTEE REPTS 9.0 Council and Committee Reports MAYORS/ REEVES 9.1 Mayors/Reeves Liaison Committee LIAISON MTG Councillor Hoppins moved that Council receive the 261/09 Mayors/Reeves Liaison Committee report. DRUM SOLID WASTE 9.2 Drumheller & District Solid Waste Association & DRUM RECYCLING Councillor Long moved that Council approve the dissolution of the Drumheller Recycling Association and the subsequent 262/09 consolidation with the Drumheller & District Solid Waste Association effective January 1, 2010. A0N141a SUMMIT STEERING 9.3 Regional Summit Steering Committee Meeting 263/09 Councillor Wittstock moved that Council receive the Regional Summit Steering Committee report. CARRIED BUS PENDING REPTS 10.0 Business Pending and Summary Reports 264/09 Councillor Painter moved that Council receive the Business Pending and Summary Reports. CARRIED Debi Moon left the meeting at 11:27 a.m. Page 6 of 7 Initial: LUNCH The meeting recessed for lunch from 11:34 a.m. until 1:47 p.m. Barb Long was not present when the meeting reconvened. The balance of the minutes were recorded by Kevin Miner. CARRIED IN CAMERA 11.0 In Camera 265/09 Councillor Hoppins moved the meeting go in camera at 1:48 p.m. CARRIED 266/09 Councillor Keiver moved the meeting rise from in camera at 1:55 P.M. CARRIED RECESS MEETING 267/09 Councillor Hoppins moved the meeting recess at 1:56 p.m. CARRIED 268/09 Councillor Painter moved the meeting reconvene at 2:11 p.m. CARRIED Rob Mayhew, Operations Director, was present when the meeting reconvened. DUST CONTROL Dust Control 2009 Councillor Hoppins moved that Kneehill County proceed with the 2009 Dust Control program having a delivery date of June 1 st with the rates set at $3.00 per linear foot for Calcium Chloride and $5.70 per linear foot for Spec Crude for a minimum distance of 400 feet, with a County rebate of $1.50 per linear foot for both products. CARRIED Rob Mayhew left the meeting at 2:19 p.m. ADJOURNMENT Adiournment 270/09 Councillor Painter moved to adjourn the meeting at 2:20 p.m. CARRIED Reeve CAO Page 7 of 7 Initial: