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Home My WebLink About2009-04-28 Council MinutesMINUTES OF THE APRIL 28, 2009 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: • 9.3 Division No. 2 Carol Calhoun, Reeve Division No. 1 Brian Holsworth, Deputy Reeve Division No. 3 Jerry Wittstock, Councillor PRESENT Division No. 4 Glen Keiver, Councillor Division No. 5 Bob Long, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barb Long Reeve Calhoun in the Chair: CALL TO ORDER Reeve Calhoun called the meeting to order at 8:30 a.m. AGENDA 1.0 Adoption of Agenda: The following amendments were made to the agenda: Additinnc Under Council and Committee Reports: • 9.3 CAAMDC Zone Meeting • 9.4 Kneehill Regional FCSS Board • 9.5 Badlands Ambulance Society • 9.6 Drumheller & District Solid Waste Management Association • 9.7 Kneehill Ambulance Society • 9.8 Gravel West Consortium 199/09 Councillor Holsworth moved the approval of the agenda as amended. MINUTES 2.0 Minutes 2.1 Approval of April 14, 2009 Regular Council Meeting Minutes Amendment: Mover of motion 197/09 should be Councillor Painter. Councillor Wittstock moved approval of the April 14, 2009 200/09 Council Meeting Minutes as amended. CARRIED Page 1 of 9 Initial: 6.0 Business Arising BUS ARISING 6.1 Bylaw #1590 — Amendment to Gamble WSA Benefiting GAMBLE WSA B1590 Service Connection Fee Bylaw #1588 201/09 Councillor Wittstock moved to lift this agenda item off the table. CARRIED Councillor Wittstock moved second reading to Bylaw#1590, that being a bylaw amending Bylaw #1588, the Benefiting Service Connection Fee for the Phase 1 - South East Water Service 202/09 Area project, by changing the name to the Gamble Water Service Area project and by the addition and amendments to the affected land parcels listed in Schedule `B" of this bylaw. CARRIED 203/09 Councillor Long moved third reading of Bylaw #1590. CARRIED TAQA LEASE 6.2 TAQA North — Lease Rental Agreement Councillor Hoppins moved that Council direct Administration to 204/09 continue with negotiations for a rental increase. CARRIED 205/09 Councillor Long moved that Council give permission for Administration to sign the lease rental agreement upon notification from the Land Consultant, Flying V Consulting, that a fair rate has been determined. CARRIED HAMLET 6.3 Hamlet Addressing Bylaw ADDRESSING Councillor Holsworth moved that Bylaw #1591 be revised by 206/09 Administration and presented for consideration at the next Council meeting. CARRIED TAX RELIEF 6.4 2009 Tax Relief for Finn Hall and Rural Gas Cooperatives 207/09 Councillor Hoppins moved that Council approve the cancellation of the 2009 taxes on Roll #32232013000, the Finn Hall site, and the 15 Gas Co-operative accounts identified by the following Roll numbers: 32272431200;33232920400;35240620400;29222241500; 29230920610;30212040900;30241931300;30253510100; 31233210100;31250241500;29263241600;31220841600; 31221141600;28200420420;28221810810. CARRIED Page 2 of 9 Initial: STRAT PLANNING 6.5 Strategic Planning 2010 Council discussed the format of the upcoming Strategic Planning session. 208/09 Councillor Holsworth moved further discussion of this agenda item be tabled until later in the meeting. CARRIED Rob Mayhew, Director of Operations, entered the meeting at 8:55 a.m. Debi Moon, reporter for The Capital, entered the meeting at 8:57 a.m. GREEN POWER 6.6 Green Power 209/09 Councillor Wittstock moved that Council receive the report as information. Council direction: To revisit this subject if and when the Wind Farm development is operational. NEW BUSINESS 7.0 New Business WEED INSPECTOR 7.1 Appointment of Weed Inspector for 2009 210/09 Councillor Long moved that Council approve the appointment of Dallas Rodger as a weed inspector for Kneehill County for 2009. CARRIED STARS 7.2 Shock Trauma Air Rescue Services (STARS) Donation Request 211/09 Councillor Hoppins moved that Council approve a donation in the amount of $1000 to the Alberta Shock Trauma Air Rescue Service Foundation. CARRIED The meeting recessed from 9:02 a.m. until 9:07 a.m. OPERATIONS 4.0 Operations 4.1 Operations Report Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads) and Water Reports. • Gamble WSA — Due to spring seeding reclamation of cultivated land has been given priority. Completed east of Highway 21 and now working on cultivated land located west of Highway 21. Pasture land will be done when the reclamation of the cultivated land has been completed. Page 3 of 9 Initial: • Mt. Vernon Waterline Connection Request — MPE Engineering doing an overview (water model study) of the Mt. Vernon waterline to ensure the connection can be done without impacting others on the line. • Water Model Computer Program for all Water Service Areas being looked at by Kneehill County. 212/09 Councillor Long moved that Council receive the Operations Report. CARRIED DUST CONTROL 4.2 Dust Control Program 2009 213/09 Councillor Hoppins moved that Council approve offering both dust control products, Calcium and Spec Crude, for the 2009 Dust Control program, with the prices to be confirmed at a later date. CARRIED TROCHU GRAVEL 4.3 Grading of Gravel Roads within Town of Trochu Limits RDS MAINTENANCE Councillor Hoppins moved that Council approve the request for the County to blade the Town of Torchu's gravel road portions, 214/09 up to 4 hours per month invoiced at commercial rates. CARRIED BF 7712 4.4 Replacement of Bridge File 7712 215/09 Councillor Holsworth moved that Council approve Operations to tender and award for Bridge File 7712, if the tender is under the engineering estimate. CARRIED GOLF COURSE RD 4.5 Golf Course Road — RR 24-2 Clarification Clarification of Golf Course Road construction: County forces rebuilding RR 24-2 from Secondary Highway 582 to TWP Road 31-4, with no surfacing. Councillor Holsworth moved that Council authorize a portion of the Alberta Municipal Infrastructure Partnership (AMIP) funds, approved for paving the Golf Course Road, be used to complete 216/09 the remainder of the seal coat work on the Hastie/Gorr Road, north of Highway 27, estimated at a cost of $330,000.00 and direct Administration to continue with the Hamlet surfacing budgeted at $300,000.00. Further, the allocation of the remaining AMIP funds be discussed at the June 24th & 25th Strategic Planning session. CARRIED Rob Mayhew left the meeting at 9:35 a.m. Page 4 of 9 Initial: The meeting recessed from 10:05 a.m. until 10:15 a.m. OLD BUS 6.0 Old Business - Continued STRAT PLANNING 6.5 Strategic Planning 2010 Councillor Holsworth moved to lift this agenda item from the 217/09 table. CARRIED Council provided direction to Administration regarding the structure and agenda of the Strategic Planning Session being held on June 24th and 25th, 2009. This item is to be placed on the next 2 Council meeting agendas. NEW BUS 7.0 New Business — Continued GOLF TOURN'S 7.3 AAMDC, CAAMDC & Servus Golf Tournaments 218/09 Councillor Hoppins moved that Council authorize the attendance of any interested Councillor at the golf tournaments sponsored by the Central Alberta Municipal Districts & Counties (CAAMDC) and the Servus Credit Union, with costs incurred at the Alberta Association of Municipal Districts & Counties (AAMDC) golf tournament being the responsibility of the Councillor. CARRIED 7.5 Wimborne Water Rates WIMBORNE H2O Councillor Holsworth moved that Council recognize the administrative typographical error and thus change the Master 219/09 Rates Bylaw and Policy 14-14 to reflect the former rate of $1.53/cubic meter for Wimborne water users retroactive to April 8, 2008, and credit each water user account accordingly. CARRIED COMMITTEE REPTS 9.0 Council and Committee Reports MEMBERS @LARGE 9.1 SDAB & Agricultural Service Appeal Board Members & Joint Summit Steering Committee Alternate Representative SUMMIT REP Councillor Holsworth moved that Council appoint the following as members at large to the Subdivision & Development Appeal 220/09 Board and Agricultural Appeal Board: • Councillor Wittstock • Councillor Hoppins • Councillor Long • Kent Knudsen • Vern Crawford • Danny Dole • Angus Park • Paul deVos • Steve Cullum Page 5 of 9 Initial: Murray Wood Joe Rowbottom CARRIED Councillor Wittstock was selected to serve on the next SDAB hearing. The meeting recessed from 11:05 a.m. until 11:15 a.m. Councillor Wittstock left the meeting at 11:15 a.m. due to a possible conflict of interest with the next agenda item. 7.0 New Business - Continued 7.6 Letter of Concern — Wind Farm Developments ( Dennis Dom) Councillor Hoppins moved that Council receive as information. Councillor Hoppins withdrew his motion. Councillor Holsworth moved the Reeve send an acknowledgement letter, including information regarding Planning regulations 221/09 and the Subdivision and Development Appeal Board process, to the concerned resident. CARRIED Councillor Wittstock re-entered the meeting at 11:19 a.m. MEDICAL CLINIC 9.0 Council and Committee Reports — Continued 9.2 Medical Clinic Building 222/09 Councillor Long moved that Council authorize Administration to deal with all basic maintenance requests and structural requests, with costs not exceeding the rental income received, informing Council of any major issues that arise. Any major structural requests, amounting to more that the rental income received, to be referred to Council under the budget process. CARRIED CORR REPORT 8.0 Correspondence Report 223/09 Councillor Hoppins moved that Council receive the Correspondence Report. CARRIED BUS PENDING REPTS 10.0 Business Pending and Summary Reports 224/09 Councillor Holsworth moved that Council receive the Business Pending and Summary Reports. CARRIED LUNCH The meeting recessed for lunch from 11:40 a.m. until 12:53 p.m. Mike Morton, Finance Director, entered the meeting at this time. IN CAMERA 11.0 In Camera Page 6 of 9 Initial: 225/09 Councillor Holsworth moved the meeting go in camera at 12:54 p.m. CARRIED 226/09 Councillor Painter moved the meeting rise from in camera at 2:50 p.m. CARRIED WSA RFP WSA Phase 3 — Request for Tender Councillor Wittstock moved that Council rescind the March 10th 227/09 motion #107/09, directing Administration to start the RFP process for WSA Phase 3 and select a consulting firm. CARRIED KEIVER'S LADE Keiver's Lake Attendant's Building 228/09 Councillor Hoppins moved that Council direct Administration to locate the Keiver's Lake attendant's building closer to the park gate and to proceed with site preparation. CARRIED MSI FUNDING 7.4 MSI Funding 2009/2010 229/09 Councillor Holsworth moved that Council continue with the allocation of $537,243 for 2009/2010 towards the Water Service Area Project and the Building Rehabilitation and Replacement fund with the shortfall coming from the unallocated 2007 and 2008 funds and future years. CARRIED COMM REPORTS 9.0 Council and Committee Reports — Continued CAAMDC 9.3 CAAMDC Zone Meeting Reeve Calhoun updated Council on the April 17' CAAMDC meeting held in Kneehill County Council Chambers. • Provincial Land Use Framework — formed a committee to obtain more information on the effect it will have on the Central Zone and will report back to the CAAMDC. • M.D. of Rockyview has changed its status to Rockyview County. 9.4 Kneehill Regional FCSS Report FOSS Councillor Painter provided a written report on the April 16th Kneehill Regional FCSS meeting. BASS 9.5 Badlands Ambulance Service Society Councillor Long reported on the Badlands Ambulance meeting held in Drumheller on Monday, April 20, 2009. SOLID WASTE 9.6 Drumheller & District Solid Waste Meeting Councillor Long reported on the April 23 rd Drumheller & District Solid Waste meeting. Page 7 of 9 Initial: KAS 9.7 Kneehill Ambulance Society (KAS) Reeve Calhoun reported on the highlights from the last KAS meeting: • Thank you to Kneehill County for the tax relief provided for the ambulance hall. Grand Opening May 30th from 11:00 a.m. to 3:00 p.m. Ambulance hall named Dau Station. Due to recent wage parity another 5 paramedics have been hired. 9.8 Gravel West Consortium GRAVEL Councillor Holsworth and CAO Kevin Miner reported on the April 17th Gravel West Consortium meeting: • The group was going to apply for $5 million in Rural Alberta Development funding for a study to find other members. As this fund requires input of 25% from the municipalities, it would amount to a $208,000 investment per potential member. • The funding request has been rolled back to $10,000 - 15,000 per municipality for study in order to determine if there is enough actual municipal interest. If not enough municipalities in favour the group will dissolve. Council direction: In favour of up to $15,000 being allocated for a feasibility study to determine whether there is enough interest to continue to participate. 230/09 Councillor Hoppins moved that Council receive the Council and Committee Reports. 11.0 In Camera 231/09 Councillor Wittstock moved the meeting go in camera, with only Council present, at 3:25 p.m. CARRIED Kevin Miner, Laurie Watt and Barb Long left the meeting at this time. 232/09 Councillor Holsworth moved the meeting rise from in camera at 4:50 p.m. CARRIED ADJOURNMENT Adjournment 233/09 Councillor Painter moved to adjourn the meeting at 4:50 p.m. CARRIED Page 8 of 9 Initial: Reeve CAO Page 9 of 9 Initial: