HomeMy WebLinkAbout2009-04-14 Council MinutesMINUTES OF THE APRIL 14, 2009 REGULAR
MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT
THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET,
THREE HILLS, ALBERTA.
PRESENT:
Division No. 2
Carol Calhoun, Reeve
Division No. 3
Jerry Wittstock, Councillor
PRESENT Division No. 4
Glen Keiver, Councillor
Division No. 5
Bob Long, Councillor
Division No. 6
Ken Hoppins, Councillor
Division No. 7
Bobby Painter, Councillor
ABSENT:
Division No. 1
Brian Holsworth, Deputy Reeve
ADMINISTRATION PRESENT:
CAO Kevin Miner
Assistant CAO Laurie Watt
Recording Secretary Barb Long
Reeve Calhoun in the Chair:
CALL TO ORDER Reeve Calhoun called the meeting to order at 8:30 a.m.
AGENDA 1.0 Adoption of Agenda:
The following amendments were made to the agenda:
Additions :
Under Council and Committee Reports:
• 9.1 Agricultural Service Board (ASB)
• 9.2 Olympic Torch Run - Torrington
171/09 Councillor Wittstock moved the approval of the agenda as
amended.
CARRIED
MINUTES 2.0 Minutes
2.1 Approval of March 31, 2009 Regular Council Meeting
Minutes
Amendment: Under Operations Report change wording to read
spring spraying rather than spring fertilizing.
Councillor Hoppins moved approval of the March 31, 2009
172/09 Council Meeting Minutes as amended.
CARRIED
IN CAMERA In Camera
173/09 Reeve Calhoun moved the meeting go in camera, with only
Council present, at 8:36 a.m.
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Kevin Miner, Laurie Watt and Barb Long left the meeting at this
time.
174/09 Councillor Wittstock moved the meeting rise from in camera at
9:20 a.m.
CARRIED
Present when the meeting reconvened were Kevin Miner, Laurie
Watt, Rob Mayhew and Barb Long.
OPERATIONS 4.0 Operations
4.1 Operations Report
Rob Mayhew, Director of Operations presented the Operations
Report comprised of Transportation (Roads) and Water Reports.
OPERATIONS REP Direction of Council:
Investigate options for decreasing the amount of gravel in
ditches due to grading.
Investigate the status of pasture land reclamation in the
Gamble Water Service Area.
Debi Moon, reporter for The Capital, entered the meeting at 9:25
a.m.
DUST CONTROL 4.2 Dust Control
Direction of Council:
• Obtain price per foot for both spec crude oil and calcium, in
order that Council can consider offering a dual dust control
program.
175/09 Councillor Long moved that Council receive the Operations Report
as presented.
CARRIED
Rob Mayhew left the meeting at 9:35 a.m.
5.0 Financial Reports
FINANCIAL 5.1 Bank Reconciliation — March 2009
176/09 Councillor Hoppins moved approval of the Bank Reconciliation
report.
CARRIED
6.0 Business Arising
BUS ARISING 6.1 Elected Officials Electronic Attendance at Council
ELECTRONIC Meetings
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ATTENDANCE Councillor Hoppins moved that Kneehill County Council receive
177/09 this report as information and direct Administration to cease
development of a draft policy.
CARRIED
B 1590 6.2 Bylaw #1590 — Amendment to Gamble WSA Benefiting
GAMBLE WSA Service Connection Fee Bylaw #1588
Councillor Long moved that first reading be given to Bylaw
#1590, that being a bylaw amending Bylaw #1588, the Benefiting
Service Connection Fee for the Phase 1 - South East Water Service
178/09 Area project, by changing the name to the Gamble Water Service
Area project and by the addition and amendments to the affected
land parcels listed in Schedule `B" of this bylaw.
CARRIED
179/09 Councillor Wittstock moved to table further readings of Bylaw
#1590 until a later time.
CARRIED
3 HILLS GOLF 6.3 Three Hills Golf Course Assessment
COURSE Councillor Wittstock moved that Council receive the report on the
180/09 assessment of the Three Hills Golf Course as information.
CARRIED
7.0 New Business
NEW BUS 7.1 Alberta Elected Officials at Education Program
AEOEP Councillor Hoppins moved that Council approve the attendance of
any Councillor interested in participating in the Alberta Elected
181/09 Officials Education Program.
CARRIED
The meeting recessed from 9:58 a.m. until 10:05 a.m.
Present when the meeting reconvened were Stuart Chalmers and
Chantal Yarema, auditors with BDO Dunwoody.
IN CAMERA 12.0 In Camera
182/09 Councillor Painter moved the meeting go in camera, with only
Council and the BDO Dunwoody representatives in attendance at
10:05 a.m.
Kevin Miner, Laurie Watt, Debi Moon and Barb Long left the
meeting at this time.
183/09 Councillor Keiver moved the meeting rise from in camera at 10:45
a.m.
CARRIED
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Kevin Miner, Laurie Watt, Mike Morton, Debi Moon and Barb
Long re-entered the meeting.
3.2 Presentation — BDO Dunwoody 2008 Audit
BDO DUNWOODY The 2008 Draft Auditor's report was presented and the Financial
2008 AUDIT Statements for the year ended December 31, 2008 were reviewed
by Chantal Yarema and Stuart Chalmers, who noted that the
Balance Sheet, Cash Flow and the Operating and Capital funds
indicated a healthy financial position.
On behalf of Council, Reeve Calhoun expressed thanks for the
timely audit and financial reporting.
Chantal Yarema, Stuart Chalmers and Mike Morton left the
meeting at 11:10 a.m.
Councillor Hoppins moved that Council approve the BDO
184/09 Dunwoody request for a fee increase of $10,000 for conducting the
2008 audit.
CARRIED
7.0 New Business Continued
PLC REVENUE 7.3 Parent Link Centre Deferred Revenue
185/09 Councillor Long moved that Council approve a transfer, in the
amount of $20,443, from Kneehill County's accumulated surplus
to the Parent Link Centre expense account.
CARRIED
BILL 23 7.2 Bill 23- Municipal Government Amendment Act
186/09 Councillor Painter moved that Council receive as information.
CARRIED
SURPLUS COMPUTER 7.5 Sale of Surplus Computer Items
ITEMS Councillor Hoppins moved that Council approve the disposal of
the surplus computer items using the same lottery system as in
187/09 2008.
CARRIED
Jerry Brett, Senior Planning & Development Officer, entered the
meeting at 11:15 a.m.
RD CLOSURE 7.4 Road Closure — Ptn of Road Plan East of SE 18-29-21-W4 —
COLBERG Councillor Long moved first reading to a Council Resolution
closing a portion of an unused and undeveloped Original Road
Allowance (Road Plan East of SE 18-29-21-W4) to public travel
188/09 and exchanging same with the adjacent owner for the consideration
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of the dedication of an alternate public access road route of equal
or greater value (portion of the SE and SW 18-29-21-W4).
CARRIED
CORRESPONDENCE 8.0 Correspondence Report
REPORT Councillor Wittstock moved that Council receive the
189/09 Correspondence Report as presented.
CARRIED
COMM REPORTS 9.0 Council and Committee Reports
ASB 9.1 Agricultural Service Board (ASB)
Councillor Hoppins updated Council on the ASB meeting held on
April 10, 2009, noting a Council representative was needed to
accompany the James Main Family, the County's Calgary
Stampede Farm Family Award recipients to the presentations being
held on July 6th.
Councillor Long moved that Council approve the attendance of the
Reeve, or if not available, the respective Divisional Councillor,
190/09 at the Calgary Stampede presentation for the James Main Family
on Monday, July 6, 2009.
CARRIED
OLYMPIC TORCH 9.2 Olympic Torch Run — Torrington January 16, 2010
Reeve Calhoun updated Council on the Olympic Torch Run
meeting she had attended on behalf of Council.
• DVD available for viewing.
Random draws held for Torch Runners.
• Sponsored by Royal Bank of Canada and Coca Cola.
• Further information available on Website:
www.vancouver2010.com
191/09 Councillor Painter moved that Council receive the Committee
Reports.
CARRIED
Debi Moon left the meeting at 11:50 a.m.
BUS PENDING 10.0 Business Pending and Summary Reports
REPORTS 10.1 Business Pending Report
Councillor Long moved that Council receive the Business
192/09 Pending Report as presented
CARRIED
10.2 Business Summary Report
193/09 Councillor Keiver moved that Council receive the Business
Summary Report as presented.
CARRIED
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LUNCH BREAK
194/09
CALL TO ORDER
Councillor Hoppins moved the meeting recess for lunch.
CARRIED
Time: 11.50 a.m.
Reeve Calhoun called the meeting to order at 12:56 p.m.
Laurie Watt and Barb Long were not present when the meeting
reconvened for the In Camera session so the remainder of the
minutes were recorded by Kevin Miner.
IN CAMERA 11:0 In Camera
196/09 Councillor Long moved the meeting go in camera at 12:59 p.m.
CARRIED
Councillor Painter moved the meeting rise from in camera at
197/09 4:36 p.m.
CARRIED
ADJOURNMENT Adjournment
198/09 Councillor Painter moved to adjourn the meeting at 4:36 p.m.
CARRIED
Reeve
AWS]
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