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HomeMy WebLinkAbout2009-04-14 Council MinutesMINUTES OF THE APRIL 14, 2009 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Carol Calhoun, Reeve Division No. 3 Jerry Wittstock, Councillor PRESENT Division No. 4 Glen Keiver, Councillor Division No. 5 Bob Long, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ABSENT: Division No. 1 Brian Holsworth, Deputy Reeve ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barb Long Reeve Calhoun in the Chair: CALL TO ORDER Reeve Calhoun called the meeting to order at 8:30 a.m. AGENDA 1.0 Adoption of Agenda: The following amendments were made to the agenda: Additions : Under Council and Committee Reports: • 9.1 Agricultural Service Board (ASB) • 9.2 Olympic Torch Run - Torrington 171/09 Councillor Wittstock moved the approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of March 31, 2009 Regular Council Meeting Minutes Amendment: Under Operations Report change wording to read spring spraying rather than spring fertilizing. Councillor Hoppins moved approval of the March 31, 2009 172/09 Council Meeting Minutes as amended. CARRIED IN CAMERA In Camera 173/09 Reeve Calhoun moved the meeting go in camera, with only Council present, at 8:36 a.m. Page 1 of 6 Initial: Kevin Miner, Laurie Watt and Barb Long left the meeting at this time. 174/09 Councillor Wittstock moved the meeting rise from in camera at 9:20 a.m. CARRIED Present when the meeting reconvened were Kevin Miner, Laurie Watt, Rob Mayhew and Barb Long. OPERATIONS 4.0 Operations 4.1 Operations Report Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads) and Water Reports. OPERATIONS REP Direction of Council: Investigate options for decreasing the amount of gravel in ditches due to grading. Investigate the status of pasture land reclamation in the Gamble Water Service Area. Debi Moon, reporter for The Capital, entered the meeting at 9:25 a.m. DUST CONTROL 4.2 Dust Control Direction of Council: • Obtain price per foot for both spec crude oil and calcium, in order that Council can consider offering a dual dust control program. 175/09 Councillor Long moved that Council receive the Operations Report as presented. CARRIED Rob Mayhew left the meeting at 9:35 a.m. 5.0 Financial Reports FINANCIAL 5.1 Bank Reconciliation — March 2009 176/09 Councillor Hoppins moved approval of the Bank Reconciliation report. CARRIED 6.0 Business Arising BUS ARISING 6.1 Elected Officials Electronic Attendance at Council ELECTRONIC Meetings Page 2 of 6 Initial: ATTENDANCE Councillor Hoppins moved that Kneehill County Council receive 177/09 this report as information and direct Administration to cease development of a draft policy. CARRIED B 1590 6.2 Bylaw #1590 — Amendment to Gamble WSA Benefiting GAMBLE WSA Service Connection Fee Bylaw #1588 Councillor Long moved that first reading be given to Bylaw #1590, that being a bylaw amending Bylaw #1588, the Benefiting Service Connection Fee for the Phase 1 - South East Water Service 178/09 Area project, by changing the name to the Gamble Water Service Area project and by the addition and amendments to the affected land parcels listed in Schedule `B" of this bylaw. CARRIED 179/09 Councillor Wittstock moved to table further readings of Bylaw #1590 until a later time. CARRIED 3 HILLS GOLF 6.3 Three Hills Golf Course Assessment COURSE Councillor Wittstock moved that Council receive the report on the 180/09 assessment of the Three Hills Golf Course as information. CARRIED 7.0 New Business NEW BUS 7.1 Alberta Elected Officials at Education Program AEOEP Councillor Hoppins moved that Council approve the attendance of any Councillor interested in participating in the Alberta Elected 181/09 Officials Education Program. CARRIED The meeting recessed from 9:58 a.m. until 10:05 a.m. Present when the meeting reconvened were Stuart Chalmers and Chantal Yarema, auditors with BDO Dunwoody. IN CAMERA 12.0 In Camera 182/09 Councillor Painter moved the meeting go in camera, with only Council and the BDO Dunwoody representatives in attendance at 10:05 a.m. Kevin Miner, Laurie Watt, Debi Moon and Barb Long left the meeting at this time. 183/09 Councillor Keiver moved the meeting rise from in camera at 10:45 a.m. CARRIED Page 3 of 6 Initial: Kevin Miner, Laurie Watt, Mike Morton, Debi Moon and Barb Long re-entered the meeting. 3.2 Presentation — BDO Dunwoody 2008 Audit BDO DUNWOODY The 2008 Draft Auditor's report was presented and the Financial 2008 AUDIT Statements for the year ended December 31, 2008 were reviewed by Chantal Yarema and Stuart Chalmers, who noted that the Balance Sheet, Cash Flow and the Operating and Capital funds indicated a healthy financial position. On behalf of Council, Reeve Calhoun expressed thanks for the timely audit and financial reporting. Chantal Yarema, Stuart Chalmers and Mike Morton left the meeting at 11:10 a.m. Councillor Hoppins moved that Council approve the BDO 184/09 Dunwoody request for a fee increase of $10,000 for conducting the 2008 audit. CARRIED 7.0 New Business Continued PLC REVENUE 7.3 Parent Link Centre Deferred Revenue 185/09 Councillor Long moved that Council approve a transfer, in the amount of $20,443, from Kneehill County's accumulated surplus to the Parent Link Centre expense account. CARRIED BILL 23 7.2 Bill 23- Municipal Government Amendment Act 186/09 Councillor Painter moved that Council receive as information. CARRIED SURPLUS COMPUTER 7.5 Sale of Surplus Computer Items ITEMS Councillor Hoppins moved that Council approve the disposal of the surplus computer items using the same lottery system as in 187/09 2008. CARRIED Jerry Brett, Senior Planning & Development Officer, entered the meeting at 11:15 a.m. RD CLOSURE 7.4 Road Closure — Ptn of Road Plan East of SE 18-29-21-W4 — COLBERG Councillor Long moved first reading to a Council Resolution closing a portion of an unused and undeveloped Original Road Allowance (Road Plan East of SE 18-29-21-W4) to public travel 188/09 and exchanging same with the adjacent owner for the consideration Page 4 of 6 Initial: of the dedication of an alternate public access road route of equal or greater value (portion of the SE and SW 18-29-21-W4). CARRIED CORRESPONDENCE 8.0 Correspondence Report REPORT Councillor Wittstock moved that Council receive the 189/09 Correspondence Report as presented. CARRIED COMM REPORTS 9.0 Council and Committee Reports ASB 9.1 Agricultural Service Board (ASB) Councillor Hoppins updated Council on the ASB meeting held on April 10, 2009, noting a Council representative was needed to accompany the James Main Family, the County's Calgary Stampede Farm Family Award recipients to the presentations being held on July 6th. Councillor Long moved that Council approve the attendance of the Reeve, or if not available, the respective Divisional Councillor, 190/09 at the Calgary Stampede presentation for the James Main Family on Monday, July 6, 2009. CARRIED OLYMPIC TORCH 9.2 Olympic Torch Run — Torrington January 16, 2010 Reeve Calhoun updated Council on the Olympic Torch Run meeting she had attended on behalf of Council. • DVD available for viewing. Random draws held for Torch Runners. • Sponsored by Royal Bank of Canada and Coca Cola. • Further information available on Website: www.vancouver2010.com 191/09 Councillor Painter moved that Council receive the Committee Reports. CARRIED Debi Moon left the meeting at 11:50 a.m. BUS PENDING 10.0 Business Pending and Summary Reports REPORTS 10.1 Business Pending Report Councillor Long moved that Council receive the Business 192/09 Pending Report as presented CARRIED 10.2 Business Summary Report 193/09 Councillor Keiver moved that Council receive the Business Summary Report as presented. CARRIED Page 5 of 6 Initial: LUNCH BREAK 194/09 CALL TO ORDER Councillor Hoppins moved the meeting recess for lunch. CARRIED Time: 11.50 a.m. Reeve Calhoun called the meeting to order at 12:56 p.m. Laurie Watt and Barb Long were not present when the meeting reconvened for the In Camera session so the remainder of the minutes were recorded by Kevin Miner. IN CAMERA 11:0 In Camera 196/09 Councillor Long moved the meeting go in camera at 12:59 p.m. CARRIED Councillor Painter moved the meeting rise from in camera at 197/09 4:36 p.m. CARRIED ADJOURNMENT Adjournment 198/09 Councillor Painter moved to adjourn the meeting at 4:36 p.m. CARRIED Reeve AWS] Page 6 of 6 Initial: