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Home My WebLink About2009-03-31 Council MinutesMINUTES OF THE MARCH 31, 2009 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: • Division No. 2 Carol Calhoun, Reeve Division No. 1 Brian Holsworth, Deputy Reeve Division No. 3 Jerry Wittstock, Councillor PRESENT Division No. 4 Glen Keiver, Councillor Division No. 5 Bob Long, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barb Long Reeve Calhoun in the Chair: CALL TO ORDER Reeve Calhoun called the meeting to order at 8:30 a.m. AGENDA 1.0 Adoption of Agenda: The following amendments were made to the agenda: Additinnc - Under Council and Committee Reports: • 9.1 Kneehill Regional Water Services Commission • 9.2 West Gravel Consortium • 9.3 Olympic Torch Run - Torrington • 9.4 Doctor Recruitment & Retention Task Force • 9.5 AAMDC Convention • 9.6 Kneehill Regional FCSS • 9.7 Kneehill Housing Commission • 9.8 Red Deer River Watershed Advisory • 9.9 Kneehill Ambulance Society Tlel eti nn e • 7.10 MSP Grant Funding 2008 —Moved to In Camera Session 137/09 Councillor Long moved the approval of the agenda as amended. :►► 11 MINUTES 2.0 Minutes 2.1 ADDroval of March 10. 2009 Regular Council Meeting Minutes Amendment: Motion # 104/09 should specify the provision of an additional one half mile of dust control on RR 28-4 will be conditional upon the applicant providing the first mile of dust control. Councillor Wittstock moved approval of the March 10, 2009 138/09 Council Meeting Minutes as amended. CARRIED 2.2 Public Hearing Minutes of March 10, 2009 139/09 Councillor Hoppins moved approval of the March 10, 2009 Public Hearing Minutes as presented. CARRIED 5.0 Financial Reports FINANCIAL 5.1 Bank Reconciliation — February 2009 Page 1 of 6 Initial: 140/09 Councillor Holsworth moved approval of the Bank Reconciliation report. CARRIED RURAL ADDRESSES 6.2 Procedure for Correcting Rural Addresses Councillor Wittstock moved that Council accept the report 143/09 outlining the procedure in place for correcting rural addresses. CARRIED Rob Mayhew entered the meeting at 8:55 a.m. TROCHU TRUCK 6.3 Trochu Truck Fill Update FILL Councillor Long moved that Council receive the update on the 144/09 Trochu Truck Fill as information. CARRIED 7.0 New Business NEW BUS 7.1 Kneehill Ambulance Society Tax Exemption Request for KAS TAX REQ Three Hills Ambulance Hall Councillor Holsworth questioned whether there would be a PECUNIARY INT possible pecuniary interest for Reeve Calhoun and himself due to their representation on the KAS Board and was advised by Administration that there was no conflict. Councillor Hoppins moved that Council direct Administration to KAS AMB HALL provide property tax forgiveness for the Kneehill Ambulance 145/09 Society North Ambulance Hall, located in Kneehill County CARRIED Rob Mayhew, Director of Operations, entered the meeting at 8:56 a.m. The meeting recessed from 8:56 a.m. until 9:05 a.m. OPERATIONS 4.0 Operations 4.1 Operations Report Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads) and Water Reports. OPERATIONS REP Direction of Council: • Place road bans and Provincial road ban regulations on the County website. • Provide the cost of dust control materials (Calcium Chloride and oil) for the next Council meeting. • Advise Council if the Truck Fill at the Gamble WSA Reservoir will be operational in time for spring spraying. 146/09 Councillor Holsworth moved that Council receive the Operations Report as information. CARRIED Page 2 of 6 Initial: 5.2 Resolution for Fund Transfers Councillor Long moved to table this agenda item until following 141/09 the In Camera session. CARRIED 6.0 Business Arising BUS ARISING 6.1 Medical Clinic Property Taxes MED CLINIC Councillor Holsworth moved that Kneehill County Council direct Administration write a letter to the Town of Three Hills explaining 142/09 the significant financial contribution that the County is making with regards to the medical clinic and requesting tax forgiveness. CARRIED RURAL ADDRESSES 6.2 Procedure for Correcting Rural Addresses Councillor Wittstock moved that Council accept the report 143/09 outlining the procedure in place for correcting rural addresses. CARRIED Rob Mayhew entered the meeting at 8:55 a.m. TROCHU TRUCK 6.3 Trochu Truck Fill Update FILL Councillor Long moved that Council receive the update on the 144/09 Trochu Truck Fill as information. CARRIED 7.0 New Business NEW BUS 7.1 Kneehill Ambulance Society Tax Exemption Request for KAS TAX REQ Three Hills Ambulance Hall Councillor Holsworth questioned whether there would be a PECUNIARY INT possible pecuniary interest for Reeve Calhoun and himself due to their representation on the KAS Board and was advised by Administration that there was no conflict. Councillor Hoppins moved that Council direct Administration to KAS AMB HALL provide property tax forgiveness for the Kneehill Ambulance 145/09 Society North Ambulance Hall, located in Kneehill County CARRIED Rob Mayhew, Director of Operations, entered the meeting at 8:56 a.m. The meeting recessed from 8:56 a.m. until 9:05 a.m. OPERATIONS 4.0 Operations 4.1 Operations Report Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads) and Water Reports. OPERATIONS REP Direction of Council: • Place road bans and Provincial road ban regulations on the County website. • Provide the cost of dust control materials (Calcium Chloride and oil) for the next Council meeting. • Advise Council if the Truck Fill at the Gamble WSA Reservoir will be operational in time for spring spraying. 146/09 Councillor Holsworth moved that Council receive the Operations Report as information. CARRIED Page 2 of 6 Initial: Debi Moon, reporter for The Capital, entered the meeting at 9:15 a.m. WSA 3B NAME 4.2 Water Service Area Phase 313 Prior to selecting a name for WSA Phase 3B Council directed Administration to investigate the actual WSA boundaries and confirm which reservoir water is to be drawn from upon completion of the detailed engineering. DIV 3 GRADER 4.3 Division Three Grader Contract 147/09 Councillor Hoppins moved that Administration be directed to utilize a surplus County grader (which was scheduled for liquidation in 2009) in Division 3 and create another full time grader operator position. CARRIED Direction of Council: Add additional grader to the 2010 Capital Replacement Plan. Rob Mayhew left the meeting at 9:35 a.m. 7.0 New Business Continued KAS BYLAWS 7.2 Kneehill Ambulance Society Bylaw Amendments 148/09 Councillor Hoppins moved that Kneehill County Council approve the Kneehill Ambulance Society proposed changes with the amendment to Policy #9.3 CARRIED FAQ'S - WEBSITE 7.3Kneehill County Website — Frequently Asked Questions 149/09 Councillor Holsworth moved that Council direct Administration to proceed with compiling a Frequently Asked Questions section for the County website. CARRIED HISTORICAL SOC 7.4 Kneehill Historical Society Invitation Councillor Holsworth moved that Council authorize the attendance 150/09 of Reeve Calhoun and spouse at this event and direct Administration to provide a door prize for this fundraiser. CARRIED PREMIERS 7.5 Premier's Prayer Breakfast Invitation BREAKFAST Councillor Hoppins moved that Council direct Administration to 151/09 send a reply expressing regret that Council will be unable to attend the Premier's Prayer Breakfast. CARRIED The meeting recessed from 9:43 a.m. until 9:55 a.m. BEISEKER REQUEST 7.6 Village of Beiseker Recreation Grant Request 152/09 Councillor Wittstock moved that Kneehill County send a letter of regret declining the request for funding assistance for the Beiseker arena. FIRE GUARDIANS 7.7 Fire Guardians 2009/2010 Councillor Hoppins moved that Council appoint the following Fire 153/09 Guardians for the 2009/2010 year: • Three Hills Fire Department: Art Creaser, Don Richards, Bob Leuf • Acme Fire Department: John Schmidt, Ron Schmidt, Sue Schmidt, Tim Brown, Bert Jackson Page 3 of 6 Initial: • Carbon Fire Department: Todd Somers, Kerry Morgan, Don Appleyard, Jody Kranzler, Leigh Somers, Jeremy Kranzler. • Linden Fire Department: Dalin Reimer, Robin Boese, Mike Barkman, Jeremy Regehr, Karl Klassen, Trevor Toews, Earl Reimer, Jeff Schartner, Mike Ratzlaff, Sid Toews, Brent Enns, Stan Wiebe, Scott Regehr, Darin Wiebe, Eldo Toews, Shawn Klassen, Gene Isaac, Jon Baerg, Gene Reimer, Kevin Klassen, Brian Klassen. • Torrington Fire Department: Mike Bauer, Jeff Bauer, Jeff Miller, Stan Martin. • Trochu Fire Department: Lawrence Hogg, Richard Hoppins, Todd Enzie, Marvin Franke, Bill Wohl, Alan Adam. • Kneehill County: Niall Sharpe, Will Scott & Darcy Nundahl. • Kneehill County: by virtue of position, Reeve Carol Calhoun, CAO Kevin Miner, and all County Councillors. CARRIED Q-91 PROGRAM 7.8 0-91 Program Sumestion 154/09 Councillor Holsworth moved that Council receive as information. CARRIED 7.9 Ratepayer Meetings 2009 RATEPAYER MTGS Council provided direction regarding the structure and agenda of the 2009 Ratepayer Meetings. CARRIED CORRESPONDENCE 8.0 Correspondence Report REPORT Councillor Painter moved that Council receive the 155/09 Correspondence Report as presented. CARRIED COMM REPORTS 9.0 Council and Committee Reports KRWSC 9.1 Kneehill Regional Water Services Commission (KRWSC) Councillor Wittstock updated Council on the KRWSC Annual General Meeting held on March 25th • Increase to cost of water of $0.22 per cubic meter from the Town of Drumheller. Alberta Municipal Affairs conducting an audit and when completed will have more financial information. Reviewed Financial Statement — total debt of KRWSC is $12.8 million. WEST GRAVEL 9.2 West Gravel Consortium Councillor Holsworth reported on the teleconference meeting participated in by Kevin Miner and himself. Verbally committed a $1,000 contribution from Kneehill County for the consortium to proceed with an application to the Rural Development Fund for a study on future sources of gravel. Councillor Painter moved that Council approve the contribution of 156/09 $1000 towards an application to the Rural Development Fund for the Gravel West consortium to do a study on future potential sources of gravel. CARRIED OLYMPIC TORCH 9.3 Olympic Torch Run — Torrington January 16, 2010 RUN Councillor Long moved that Council authorize the attendance of 157/09 Reeve Calhoun or designate at the April 6th Olympic Torch Run meeting. Page 4 of 6 Initial: DR R&R 9.4 Doctor Recruitment & Retention Task Force Councillor Long provided Council with a written report updating Council on the activities of the Doctor Recruitment and Retention Task Force. AAMDC CONY 9.5 AAMDC Convention Councillor Long provided a written report on the AAMDC Spring Convention workshops he had attended. The dinner meeting with Starland County was discussed. FOSS 9.6 Kneehill Regional FCSS Councillor Painter provided a written report on the March 19, 2009 Kneehill Regional FCSS meeting. KHC 9.7 Kneehill Housing Commission (KHC) Councillor Painter provided Council with a written report of the March 12th Kneehill Housing Commission meeting. RDRWA 9.8 Red Deer River Watershed Advisory (RDRWA) Councillor Painter provided a written report on the March 13th RDRWA meeting he had attended. KAS 9.9 Kneehill Ambulance Society Councillor Holsworth reported the Kneehill Ambulance Society AGM was being held at 7:00 p.m. tonight at the North Ambulance Hall, with the Open House for the ambulance hall being planned for May. 158/09 Councillor Hoppins moved that Council receive the Committee Reports. CARRIED BUS PENDING 10.0 Business Pending and Summary Reports REPORTS Councillor Keiver moved that Council receive the Business 159/09 Pending and Summary Reports. CARRIED IN CAMERA 11.0 In Camera 160/09 Councillor Wittstock moved the meeting go in camera at 11:15 a.m. CARRIED 161/09 Councillor Painter moved the meeting rise from in camera at 11:45 a.m. CARRIED The meeting recessed for lunch from 11:45 a.m. until 12:55 p.m. IN CAMERA 11:0 In Camera Continued 162/09 Councillor Long moved the meeting go in camera at 12:55 p.m. CARRIED Councillor Holsworth moved the meeting rise from in camera at 163/09 3:55 p.m. CARRIED 164/09 Councillor Long moved to take Agenda Item 5.2 off the table. CARRIED Page 5 of 6 Initial: TRSFR OF FUNDS 5.2 Transfer of 2008 Operating Funds 165/09 Councillor Holsworth moved that Council approve the following 2008 transfers: • $467,000 to Operating Reserves for 2008 committed projects. • $500,000 to Gravel Capital Reserves and $300,000 to Building Capital Reserves. • $45,539 to the Fire Capital Fund and $54,600 to the Water Capital Fund. CARRIED MSP FUNDING MSP Grant Funding 2008 — Inter -municipal Project (Golf Course Road) 166/09 Councillor Hoppins moved that Council authorize the Reeve to send a letter to the Town of Three Hills proposing they split the Municipal Sponsorship Project grant funding shortfall for the double seal coat of the Golf Course Road with Kneehill County, that being $28,128 for each municipality. MOTION DEFEATED Councillor Wittstock moved that Council authorize sending a letter to the Town of Three Hills proposing they contribute 100% 167/09 of the Municipal Sponsorship Grant funding shortfall of $56,066.58 for the application of a double seal coat on the Golf Course Road. MOTION DEFEATED 168/09 Councillor Long moved that Council rescind the application for funding and the completion of this project, and advise the Town of Three Hills accordingly. Reeve Calhoun requested a recorded vote. In favour: Councillor Long, Councillor Painter, Councillor Keiver, Councillor Hoppins and Councillor Wittstock. Against: Reeve Calhoun and Councillor Holsworth. CARRIED BOWMAN SBDV Bowman Subdivision 169/09 Councillor Hoppins moved that Council direct Administration to send a proposal to the Town of Three Hills regarding the supply of Town water and wastewater services to supply the Bowman subdivision. CARRIED ADJOURNMENT Adiournment 170/09 Councillor Painter moved to adjourn the meeting at 4:08 p.m. Reeve CAO Page 6 of 6 Initial: