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HomeMy WebLinkAbout2009-03-10 Council MinutesKNEEHILL COUNTY MINUTES MARCH 10, 2009 MINUTES OF THE MARCH 10, 2009 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 1 Brian Holsworth, Deputy Reeve Division No. 3 Jerry Wittstock, Councillor PRESENT Division No. 4 Glen Keiver, Councillor Division No. 5 Bob Long, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ABSENT: Division No. 2 Carol Calhoun, Reeve ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barb Long Deputy Reeve Holsworth in the Chair: CALL TO ORDER Deputy Reeve Holsworth called the meeting to order at 8:30 a.m. AGENDA 1.0 Adoption of Agenda: The following amendments were made to the agenda: Additions : Under Operations Reports: • 4.4a Water Service Area Phase 3 Part A- Change of Name Under New Business: • 7.4 Drumheller and District Solid Waste — Recycling Project Under Council and Committee Reports: • 9.1 Drumheller/Kneehill County Inter -Municipal Meeting • 9.2 Kneehill Ambulance Society • 9.3 Wind Farm Tour • 9.4 Doctor Recruitment & Retention Task Force • 9.5 RMRF Annual Law Seminar • 9.6 CAAMDC Zone Meeting • 9.7 Canadian Badlands Ltd. 97/09 Councillor Keiver moved the approval of the agenda as amended. CARRIED Page 1 of 9 Initial: KNEEHILL COUNTY MINUTES MARCH 10, 2009 MINUTES 2.0 Approval of February 24, 2009 Regular Council Meeting Minutes 98/09 Councillor Wittstock moved approval of the February 24, 2009 Council Meeting Minutes as presented. CARRIED 5.0 Financial Reports FINANCIAL There were no financial reports presented. 6.0 Business Arising BUS ARISING 6.1 Bylaw 1582 — Speed Limit Restriction B 1582 Councillor Long moved second reading of Bylaw 1582, that being 99/09 a bylaw to set a maximum speed limit of 50 kmh on a portion of Range Road 23-1. CARRIED 100/09 Councillor Hoppins moved third reading of Bylaw 1582. CARRIED GUIDE TO RURAL 6.2 Kneehill Countv Guide to Rural Livin LIVING Councillor Long moved this agenda item be tabled until following 101/09 the In Camera session. CARRIED Rob Mayhew entered the meeting at 8:55 a.m. 6.3 Amendments to Water & Utility Policy #14-12 POLICY #14-12 Councillor Wittstock moved that Council approve amended Policy 102/09 #14-12 as presented. CARRIED POLICY #14-11 Councillor Long moved that Council direct Administration to 103/09 amend Policy #14-11 in order that the wording corresponds with that used in Policy #14-12. CARRIED Gary Torhjelm, GT Farms, entered the meeting at 8:59 a.m. 4.3 Dust Control Request — GT Farms GT FARMS Mr. Gary Torhjelm expressed concern regarding the possible increase in traffic past his residence on Township Road 28-4 due to the development of the Phase 2 Water Service Area Reservoir and possible future truck fill. Mr. Torhjelm advised he would assume responsibility for the cost of dust control, according to current County policy, on Township Road 28-4, starting at Highway 21 and continuing for one mile west. However, Mr. Torjhelm requested an agreement with the County that confirms that in the Page 2 of 9 Initial: KNEEHILL COUNTY MINUTES MARCH 10, 2009 event the County converts the Phase 2 WSA reservoir to a truck fill, the County will, at its cost, extend the dust control mitigation for an additional one-half mile further west. Councillor Hoppins moved Administration draft an agreement, 104/09 confirming that should the County develop a truck fill at the Phase 2 Water Service Area Reservoir, the County will, at its cost, extend the existing one mile of dust control on Township Road 28-4, an additional one-half mile west using appropriate dust control material. This agreement is conditional upon the one mile of dust control treatment, commencing at Highway 21 and continuing west for one mile, being applied at the cost of the ratepayer as per County policy. CARRIED Gary Torjhelm left the meeting at 9:15 a.m. The meeting recessed from 9:15 a.m. until 9:25 a.m. OPERATIONS 4.0 Operations REPORT 4.1 Operations Report Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads) and Water Reports. Direction of Council: Operations to request letters of support from Richard Marz, MLA Olds-Didsbury-Three Hills, Rob Anderson, MLA Airdrie-Chestemere, Jack Hayden, MLA Drumheller- Stettler, and Kevin Sorenson, MP Crowfoot Constituency, to accompany the Building Canada Fund application. Letter to be sent to the KRWSC requesting permission to use water from the Kirkpatrick reservoir to serve the proposed Kirkpatrick/Dunphy water service area. Debi Moon entered the meeting at 9:35 a.m. 105/09 Councillor Long moved that Council receive the Operations Report as presented. CARRIED NAMES — PH 1 &2 4.2 Water Service Area (WSA) Phase 1 and 2 Names 106/09 Councillor Long moved that Council approve naming WSA Phase 1 Gamble and WSA Phase 2 Grainger/Hesketh, selected from the early school district names for those areas. CARRIED PH 3 WSA RFP 4.4 Water Service Area (WSA) Phase 3 Request for Proposal (RFP) Page 3 of 9 Initial: KNEEHILL COUNTY MINUTES MARCH 10, 2009 107/09 Councillor Wittstock moved that Council direct Administration to start the Request For Proposal process for WSA Phase 3 and select a consulting firm. CARRIED PH2 WSA RESERVOIR TENDER 4.5 Water Service Area (WSA) Phase 2 (now known as Hesketh/Grainer) Reservoir Approval to Tender 108/09 Councillor Wittstock moved that Council approve the tendering of the Hesketh/Grainger WSA Reservoir. CARRIED Rob Mayhew left the meeting at 9:55 a.m. The meeting recessed from 9:55 a.m. until 10:03 a.m. Present when the meeting reconvened were Paul DeVos, Jordan Overwater, and Brett Durand. 109/09 Councillor Painter moved the meeting recess to hear the public hearing scheduled for 10:00 a.m. CARRIED PUBLIC HEARING Time: 10:03 a.m. 110/09 Councillor Long moved the meeting back in session. CARRIED Time: 10:16 a.m. Present when the meeting reconvened were Jerry Brett, Senior Planning and Development Officer, Paul DeVos, Jordan Overwater, and Brett Durand. Paul DeVos, Jordan Overwater and Brett Durand left the meeting at 10:17 a.m. 3.2 Bylaw #1587 — Redesignation from Agricultural "A" B1587 -SW 5-33-26-W4 District to Country Residential "CR" District and Recreation "R" District — Saddle Up Estates Councillor Wittstock moved second reading of Bylaw 1587, this being a bylaw to amend Land Use Bylaw 1564 by redesignating a 111/09 portion of the SW 5-33-26-W4 from Agricultural District to Recreation and Country Residential Districts. CARRIED 112/09 Councillor Hoppins moved third reading to Bylaw 1587. Page 4 of 9 Initial: KNEEHILL COUNTY MINUTES MARCH 10, 2009 6.0 Business Arising Continued 6.8 Hamlet Strategy/Wimborne Expansion HAMLET/WIMB EXP Councillor Hoppins moved that Council direct Administration to 113/09 provide further information at a future Council meeting. CARRIED Councillor Long moved that Council direct Administration to correspond with the applicant wanting an expansion of the 114/09 boundaries of the Hamlet of Wimborne advising of Council direction and offering assurance that he will be kept updated. CARRIED POLICY #14-14 6.4 Policy #14-14 — Water & Utility Billings 115/09 Councillor Painter moved that Council approve amended Policy #14-14 as presented. CARRIED B1589 6.5 Master Rates Bylaw 2009 — Bylaw 1589 Amendment: Swalwell Water - $3.07 per 1000 gal (0.68cubic meters) or the current KRWSC water rate charged to Kneehill County. Change to KRWSC water rate effective following a complete billing cycle once connected to the County water distribution line. 116/09 Councillor Long moved first reading of Bylaw 1589, this being a Bylaw to establish the rates, fees, and charges for various goods, license, permits and services provided by the County and repealing Bylaw #1569 CARRIED 117/09 Councillor Hoppins moved second reading of Bylaw 1589. CARRIED 118/09 Councillor Long moved that consideration to hold third reading be given to Bylaw 1589. CARRIED UNANIMOUSLY 119/09 Councillor Wittstock moved third reading of Bylaw 1589. CARRIED The meeting recessed from 11:00 a.m. until 11:10 a.m. 2009 NEWSLETTER 6.6 Kneehill County Ratepayer Newsletter 2009 Councillor Hoppins moved that Council approve the March 2009 120/09 Kneehill County Ratepayer Newsletter as amended. CARRIED Page 5 of 9 Initial: KNEEHILL COUNTY MINUTES MARCH 10, 2009 STRAT PLANNING 6.7 Strategic Planning Session Council provided Administration with direction as to dates, venue and structure of session. • Date: June 24th & 25' Venue: Ramada Inn, Drumheller Structure: 8-10 a.m. June 24th Council only, 10 —noon Council and Consultant, Balance of session Administration joins Council and Consultant. NEW BUS 7.0 New Business AB TRAILNET 7.1 Alberta TrailNet Tax Exemption Request TAX EXEMPTION Councillor Hoppins moved that Council support the 121/09 recommendation of Staff and not approve the Alberta TrailNet tax exemption request. CARRIED Will Nyman, IT Technician, entered the meeting at 11:42 a.m. 7.2 Elected Official Electronic Attendance at Council Meetings ELECTRONIC MTG Councillor Hoppins moved that Council approve the participation ATTENDANCE of a Councillor who is out of the area in a Council meeting by 122/09 electronic means, providing the Councillor can be either heard or seen by everyone present at the meeting. Further that Administration be directed to develop a policy for Council consideration. Councillor Keiver requested a recorded vote. In favour: Councillor Holsworth, Councillor Painter, Councillor Wittstock, Councillor Hoppins, Councillor Long. Against: Councillor Keiver CARRIED Will Nyman left the meeting at 11:45 a.m. 7.3 Linden Fire Department Request for Computer LINDEN FIRE COMP Councillor Long moved that Council approve the donation of a 123/09 2005 computer, scheduled by Kneehill County for replacement, to the Linden Fire Department. CARRIED The meeting recessed for lunch from 11:48 a.m. until 1:00 p.m. 4.0 Operations Reports Continued WSA - SELKIRK 4.4a Water Service Area Phase 3 Part A — Change of Name Page 6 of 9 Initial: KNEEHILL COUNTY MINUTES MARCH 10, 2009 Councillor Wittstock moved that Selkirk Water Service Area be 124/09 selected as the name for Water Service Area Phase 3 Part A. CARRIED DRUM SOLID WASTE 7.4 Drumheller & District Solid Waste Management RECYCLING PRG Association — Proposed Recycling Program 125/09 Councillor Long moved the Drumheller & District Solid Waste proposed recycling program be added to the upcoming Ratepayer Meetings agenda. CARRIED CORRESPONDENCE 8.0 Correspondence Report REPORT Councillor Wittstock moved that Council receive the 126/09 Correspondence Report as presented. CARRIED COMM REPORTS 9.0 Council and Committee Reports DRUM INTER-MUN 9.1 Drumheller/Kneehill County Inter -municipal Meeting MTG Deputy Reeve Holsworth summarized the issues discussed at the February 25th Inter -municipal meeting with the Town of Drumheller. KAS 9.2 Kneehill Ambulance Society Deputy Reeve Holsworth updated Council on the March 4th meeting. • The Provincial contract arrived on Friday March 6th at 5:00 p.m. The contract has been reviewed and should be signed this week. E911 Dispatch has been 100% taken over by the Province. Badlands Ambulance signing contract with the Province on Friday, March 141h Effective April 1, 2009 ambulance employees will receive a significant wage increase to make their pay schedule comparable to other ambulance services in the area. WIND TOUR 9.3 Wind Tower Tour — Ft. McLeod (County of Willow Creek) To bring all of Council up to date, the tour of the Ft. McLeod Wind Farm and the subsequent meeting with the Willow Creek Council was reviewed. DR R&R 9.4 Dr Recruitment & Retention Task Force Councillor Long apprised Council of the upcoming visit of a physician interested in looking at practicing in Three Hills. RMRF LAW SEM 9.5 RMRF Annual Law Seminar Page 7 of 9 Initial: KNEEHILL COUNTY MINUTES MARCH 10, 2009 Councillor Hoppins and the CAO, Kevin Miner, summarized the RMRF Annual Law Seminar they had attended on March 6th in Edmonton. CAAMDC ZONE MTG 9.6 CAAMDC Zone Meeting Deputy Reeve Holsworth reported on the CAAMDC Zone Meeting held on February 20, 2009. CAN BADLANDS 9.7 Canadian Badlands Ltd. Councillor Long provided Council with a written report on the Canadian Badlands Ltd. Annual General Meeting. 127/09 Councillor Hoppins moved that Council receive the Committee Reports. CARRIED BUS PENDING 10.0 Business Pending and Summary Reports 10.1 Business Pending Report 2009 REPORTS Councillor Long moved that Council receive the 2009 Business 128/09 Pending Report. CARRIED 10.2 Business Summary 2009 & 10.3 Business Pending 2008 129/09 Councillor Keiver moved that Council receive the Business Summary 2009 and Business Pending 2008 reports. CARRIED IN CAMERA 11.0 In Camera 130/09 Councillor Painter moved the meeting go in camera at 1:33 p.m. KAIR 11" 131/09 Councillor Long moved the meeting rise from in camera at 3:45 p.m. CARRIED GUIDE TO RURAL 6.2 Kneehill County Guide to Rural Living LIVING Councillor Long moved that Agenda Item #6.2, Kneehill County 132/09 Guide to Rural Living, be lifted from the table. CARRIED Councillor Long moved that 2,000 Guide to Rural Living 133/09 brochures be ordered from Unicom Graphics. CARRIED Page 8 of 9 Initial: KNEEHILL COUNTY MINUTES MARCH 10, 2009 TROCHU TRUCK Councillor Hoppins moved that Council direct Administration to FILL provide more detailed information on the proposed Trochu Truck 134/09 Fill at a future Council meeting. CARRIED Councillor Hoppins moved that Council direct Administration to communicate with the Town of Three Hills regarding the provision 135/09 water and wastewater services to proposed subdivision KNE080123, Jonathon Bowman, north of Three Hills. CARRIED ADJOURNMENT Adlournment 136/09 Councillor Painter moved to adjourn the meeting at 3:45p.m. CARRIED Reeve CAO Page 9 of 9 Initial: