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Home My WebLink About2009-02-24 Council MinutesKNEEHILL COUNTY MINUTES FEBRUARY 24, 2009 MINUTES OF THE FEBRUARY 24, 2009 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Carol Calhoun, Reeve Division No. 1 Brian Holsworth, Deputy Reeve Division No. 3 Jerry Wittstock, Councillor PRESENT Division No. 4 Glen Keiver, Councillor Division No. 5 Bob Long, Councillor Division No. 7 Bobby Painter, Councillor ABSENT: Division No. 6 Ken Hoppins, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barb Long OTHERS PRESENT: Cindy Amos - Executive Director Canadian Badlands Ltd Reeve Calhoun in the Chair: CALL TO ORDER Reeve Calhoun called the meeting to order at 8:30 a.m. AGENDA 1.0 Adoption of Agenda: The following amendments were made to the agenda: Additions : Under Presentations: • 3.2 Cindy Amos, Canadian Badlands Ltd — 8:45 a.m. Under Business Arising: • 6.4 Spring Strategic Planning Session Under New Business: • 7.8 Reynolds Mirth Richards Farmer Law Seminar • 7.9 Medical Clinic Tax Exemption Request • 7.10 Drumheller Inter -Municipal Meeting Agenda Under Council and Committee Reports: • 9.1 Drumheller and District Solid Waste • 9.2 Kneehill Regional Water Services Commission • 9.3 Kneehill Regional FCSS • 9.4 Gravel • 9.5 Wind Farm Tour • 9.6 Joint Summit Meeting Page 1 of 7 Initial: KNEEHILL COUNTY MINUTES FEBRUARY 24, 2009 0 9.7 Kneehill Housing Commission 72/09 Councillor Holsworth moved the approval of the agenda as amended. CARRIED 2.0 Approval of Minutes MINUTES 2.1 Approval of February 10, 2009 Regular Meeting Minutes 73/09 Councillor Wittstock moved approval of the February 10, 2009 Council Meeting Minutes as presented. CARRIED 2.2 Approval of February 10, 2009 Public Hearing Minutes — Saddle Up Estates Area Structure Plan 74/09 Councillor Wittstock moved approval of the February 10, 2009 Public Hearing minutes for Bylaw 1586. CARRIED CAN BADLANDS 3.2 Canadian Badlands Ltd Presentation Cindy Amos, Executive Director of Canadian Badlands Ltd., addressed Council using a power point presentation to display the Canadian Badlands Ltd> organization, initiatives and strategies. Ms. Amos reported that the Canadian Badlands is being developed to be the next iconic tourism destination in Alberta. This initiative will create economic diversity, help stabilize rural population, create good jobs that will allow young families to live in rural communities and attract development into South East Alberta. Rob Mayhew, Director of Operations and Debi Moon, reporter for The Capital, entered the meeting at 9:00 a.m. The proposed Canadian Badlands Ltd. levy increase and Horseshoe Canyon possibilities were discussed. Reeve Calhoun thanked Ms. Amos for the informative and dynamic presentation. Cindy Amos left the meeting at 9:10 a.m. OPERATIONS 4.0 Operations REPORT 4.1 Operations Report Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads) and Water Reports. 75/09 Councillor Long moved that Council receive the Operations Report as presented. CARRIED Page 2 of 7 Initial: KNEEHILL COUNTY MINUTES FEBRUARY 24, 2009 Rob Mayhew left the meeting at 9:35 a.m. The meeting recessed from 9:35 a.m. until 9:40 a.m. FINANCIAL 5.0 Financial Reports REPORTS 5.1 Bank Reconciliation — January 2009 76/09 Councillor Painter moved that Council receive the January 2009 Bank Reconciliation report. CARRIED 6.0 Business Arising BUILDING SPACE 6.1 Building Space Needs Analysis ASSESSMENT Councillor Long moved that Council receive the summary of the 77/09 Building Space Needs Analysis as information. CARRIED BYLAW 1583 6.2 Closure of Municipal Road Allowance — Bylaw 1583 78/09 Councillor Wittstock moved second reading of Bylaw 1583, that being a bylaw to close a portion of undeveloped road allowance, between Sections 17 and 18 of Township 29, Range 21, West of the 4th Meridian, on Range Road 21-5. MOTION DEFEATED Mike Morton, Director of Finance, entered the meeting at 10:00 a.m. BDO DUNWOODY 6.3 BDO Dunwoody 2008 Audit Update 79/09 Councillor Holsworth moved that Council receive the update on the 2008 audit as information. Mike Morton left the meeting at 10:05 a.m. STRAT PLANNING 6.4 SDrin2 2009 Strategic Planning Session Council provided Administration with direction regarding the Spring 2009 Strategic Planning Session and requested that Administration provide Council with dates and a proposal at a future Council meeting. NEW BUSINESS 7.0 New Business PAMZ 7.1 Parkland Airshed Management Zone (PAMZ) 80/09 Councillor Wittstock moved that Council receive the Parkland Airshed Management Zone report as information. CARRIED 7.2 Canadian Badlands AGM — Proxies for Voting Page 3 of 7 Initial: KNEEHILL COUNTY MINUTES FEBRUARY 24, 2009 CAN BADLANDS Councillor Holsworth moved that Council authorize Councillor Long as Kneehill County's representative to attend and exercise all 81/09 of the rights of the other two Council shareholder representatives at the Annual General Meeting of Canadian Badlands Ltd. being held on February 26, 2009. CARRIED 7.3 Village of Carbon Fire Hall CARBON FIRE HALL Councillor Long moved that Council direct Administration to contact the Village of Carbon to see whether they have any 82/09 information regarding a change to the existing lease agreement between Golden Hills School Division and Kneehill County. CARRIED COMM DISCOVERY 7.6 Community Discovery Nights 2009 83/09 Councillor Holsworth moved that Kneehill County participate in the Acme and Linden Community Discovery Nights and that this information be provided to the Kneehill Regional FCSS. CARRIED The meeting recessed from 10:40 a.m. until 10:50 a.m. POLICY 14-4 7.4 Water Policy #14-4 and 7.5 Master Rates Bylaw #1589 BYLAW 1589 Councillor Wittstock moved that Council table agenda items 7.4 84/09 and 7.5 until the March 10th Council meeting. CARRIED Direction: Place Policy #14-12 on the March 10th Council Meeting agenda for amendment. 7.7 Benefiting Service Connection Fee for Phase One — South BYLAW #1588 East Water Service Area Project — Bylaw #1588 85/09 Councillor Long moved first reading be given to Bylaw #1588, this being a bylaw authorizing the benefiting service connection fee for the Phase One- South East Water Service Area project as a local improvement. CARRIED 86/09 Councillor Wittstock moved second reading to Bylaw #1588. CARRIED 87/09 Councillor Painter moved that consideration be given to hold third reading to Bylaw #1588. CARRIED UNANIMOUSLY 88/09 Councillor Holsworth moved third reading to Bylaw #1588. CARRIED Page 4 of 7 Initial: KNEEHILL COUNTY MINUTES FEBRUARY 24, 2009 RMRF SEMINAR 7.8 Reynolds Mirth Richards & Farmer (RMRF) Annual Municipal Law Seminar Councillor Holsworth moved that Council authorize the attendance 89/09 of any Councillor wishing to attend the Reynolds Mirth Richards & Farmer Annual Municipal Law Seminar. CARRIED CLINIC TAX REQ 7.9 Medical Clinic Tax Exemption Request 90/09 Councillor Holsworth moved that Council direct Administration to send a letter to the Town of Three Hills requesting a tax exemption for the Medical Clinic. CARRIED DRUM/KC MTG 7.10 Inter -Municipal Meeting with Drumheller The agenda for the February 25th Inter -Municipal meeting with Drumheller was reviewed by Council. Debi Moon left the meeting at 11:05 a.m. CORRESPONDENCE 8.0 Correspondence Report REPORT Councillor Painter moved that Council receive the Correspondence 91/09 Report as presented. CARRIED BUS PENDING 10.0 Business Pending and Summary Reports REPORTS Councillor Long moved that Council receive the Business Pending 92/09 and Summary Reports as presented. CARRIED LUNCH RECESS The meeting recessed for lunch from 11:35 a.m. until 12:45 p.m. COMM REPORTS 9.0 Council and Committee Reports DRUM SOLID WASTE 9.1 Drumheller & District Solid Waste Committee Councillor Long reported the landfill had a $159,104 net profit for 2008 and the development of the new cell was on budget and ahead of schedule because of the good weather in the fall. The acceptance by the landfill of drilling cement, which eventually is used for cover, was up 25% and netted $25,000 in January. The Drumheller & District Solid Waste Committee was able to sell three truckloads of cardboard at a price of $11.00 per ton which alleviates some of the concerns that they would in fact have to pay to have cardboard recycled. KRWSC 9.2 Kneehill Regional Water Services Commission (KRWSC) Councillor Holsworth updated Council on the February KRWSC meeting he had attended, noting that M.P. Kevin Sorenson had Page 5 of 7 Initial: KNEEHILL COUNTY MINUTES FEBRUARY 24, 2009 been in attendance. The AGM is to be held on March 25th and is only open to the Commission representatives. FOSS 9.3 Kneehill Regional FCSS Councillor Painter provided a written report on the February 19th FCSS meeting. GRAVEL 9.4 Gravel Report Councillor Holsworth and Kevin Miner, CAO updated Council on the status of the two gravel consortiums. WINDTOWER 9.5 Wind Tower Tour — Ft. McLeod (County of Willow Creek) TOUR Council discussed their tour of the Ft. McLeod Wind Farm and the subsequent meeting with the Willow Creek Council. • Assessment of wind towers footprint based. • 90 tons of concrete in the base but if abandoned will remove the top 2 feet of concrete and put in topsoil. • Landowners share a percentage of the revenue raised by the tower located on their land. • Full speed 18-20 revolutions per minute. Tip of the blade going 220 kmh. • Administration was requested to look into the cost of using green power for County buildings. JOINT SUMMIT 9.6 Regional Joint Summit Strategic Planning Meeting Councillor Holsworth summarized the initiatives that resulted from the Joint Summit Strategic Planning meeting held in Linden on February 12th • Approved $20,000 towards the Town of Three Hills' new Economic Development Officer. • Approved $20,000 to the Town of Trochu for the hiring of a grant writer. • Approved $15,000 for the development of an Inter - Municipal Development Plan. KHC 9.7 Kneehill Housing Commission Reeve Calhoun reported the Kneehill Housing Commission is looking at an addition to the administrative office at the Golden Hills Lodge. Blue prints for three options were presented. IN CAMERA 11.0 In Camera 93/09 Councillor Painter moved the meeting go in camera at 1:30 p.m. CARRIED 94/09 Councillor Painter moved the meeting rise from in camera at 2:43 p.m. Page 6 of 7 Initial: KNEEHILL COUNTY MINUTES FEBRUARY 24, 2009 CARRIED SITE DISTANCE Councillor Long moved that Council authorize the road SBDV SW36-31-23 construction needed to attain the correct site distance to the 95/09 approach accessing Subdivision Plan 081409 Lot 1 Block 1 on the S.W. 36-31-23-W4 on Range Road 23-1, to a maximum cost of $35,000, with the construction to be completed as soon as possible. CARRIED ADJOURNMENT Adiournment 96/09 Councillor Long moved to adjourn the meeting at 2:45p.m. CARRIED Reeve CAO Page 7 of 7 Initial: