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Home My WebLink About2009-01-13 Council MinutesPRESENT CALL TO ORDER AGENDA 01/09 MINUTES OF THE JANUARY 13, 2009 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Division No. 3 Division No. 4 Division No. 5 Division No. 6 ABSENT: Carol Calhoun, Reeve Jerry Wittstock, Councillor Glen Keiver, Councillor Bob Long, Councillor Ken Hoppins, Councillor Division No. 1 Brian Holsworth, Deputy Reeve Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barb Long Reeve Calhoun in the Chair: Reeve Calhoun called the meeting to order at 8:30 a.m. 1.0 Adoption of Agenda: The following amendments were made to the agenda: Additions : Under New Business: • 7.8 Drumheller Solid Waste Recycling Under Council and Committee Reports: • 9.1 ASB Meeting • 9.2 Physician Recruitment & Retention Committee • 9.3 Regional Gravel Concept Committee Councillor Long moved the approval of the agenda as amended. C4n7ti 1517 2.0 Approval of Minutes MINUTES 2.1 Approval of Decemberl6, 2008 Regular Meeting Minutes Amendment: Under Agenda Item #7.5 Subdivision Application within a Direct Control District, it should be noted that due to a possible conflict of interest, the MPC members (Reeve Calhoun, Page 1 of 6 Initial: Councillor Holsworth, and Councillor Keiver) left the meeting during this discussion. 02/09 Councillor Wittstock moved approval of the December 16, 2008 Council Meeting Minutes as amended. CARRIED FINANCIAL 5.0 Financial Reports 5.1 November 2008 Bank Reconciliation REPORTS Councillor Hoppins moved that Council receive the Bank 03/09 Reconciliation report to November 2008. CARRIED 5.2 Reserve Continuity Report 04/09 Councillor Keiver moved that Council receive the Reserve Continuity report to November 2008. CARRIED 5.3 Operating Reconciliation Report 05/09 Councillor Hoppins moved that Council receive the Operating Reconciliation report to November 2008. CARRIED 5.4 Capital Reconciliation Report 06/09 Councillor Wittstock moved that Council receive the Capital Reconciliation report to November 2008. CARRIED Rob Mayhew, Director of Operations, entered the meeting at 8:50 a.m. 6.0 Business Arising 6.1 Building Canada Fund 07/09 Councillor Hoppins moved that Council direct Administration to arrange a meeting with Andrew Cathcart of the Building Canada Fund Project Review Committee, to discuss possible Building Canada Fund opportunities. CARRIED OPERATIONS 4.0 Operations REPORT 4.1 Operations Report Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads) and Water Reports. 08/09 Councillor Long moved that Council receive the Operations report as presented. CARRIED Page 2 of 6 Initial: Debi Moon, reporter for The Capital, entered the meeting at 9:08 a.m. LINDEN SNOW 4.2 Village of Linden Snowplowing Request (Central Avenue) REMOVAL Councillor Wittstock moved that Council direct Administration to 09/09 discuss with the Village of Linden the type of snow removal that Kneehill County is able to provide. CARRIED Rob Mayhew left the meeting at 9:30 a.m. The meeting recessed from 9:30 a.m. until 9:43 a.m. NEW BUSINESS 7.0 New Business AMA WORKSHOP 7.1 Alberta Municipal Affairs Council/Administration Roles and Responsibilities Session 10/09 Councillor Hoppins moved that Council approve the attendance of any Councillor interested in participating in this workshop. CARRIED Philip Rough, Planning and Development Officer entered the meeting at 9:43 a.m. Jerry Brett, Senior Planning Officer, entered the meeting at 9:44 a.m. ORG CHART 7.4 Organizational Chart January 2009 Councillor Wittstock moved that Council approve the 11/09 Organizational Chart as presented. PH DATE B1586 7.2 Request to Set Public Hearing Date — Bylaw 1586 12/09 Councillor Hoppins moved that Council schedule the Public Hearing of Bylaw 1586 for 10:00 a.m., February 10, 2009. CARRIED SBDV EXT REQUEST 7.3 Subdivision Extension Request — H. Schindel - KNE05101 (S.W.26-30-24-W4) 13/09 Councillor Keiver moved that Council not grant an extension for Subdivision KNE05101. CARRIED Jerry Brett and Philip Rough left the meeting at 10:00 a.m. PUBLIC INPUT WKSH 7.5 Public Input Workshop (Municipal Affairs Workshop) 14/09 Councillor Hoppins moved that Council receive and file as information. Page 3 of 6 Initial: RATEPAYER MTGS 7.6 Ratepaver Meetings 2009 15/09 Councillor Long moved that Council schedule April 7th and 8th, 2009 for the 2009 Ratepayer Meetings, with the venues being Carbon and Wimborne. CARRIED NEWSLETTER 7.7 Ratepaver Newsletter 2009 16/09 Councillor Long moved that Council direct Administration to proceed with the preparation of a newsletter to be distributed to the ratepayers the middle of March 2009. CARRIED RECYCLING 7.8 Drumheller & District Regional Waste Proposal for Cardboard and Newsprint Recycling Collection 17/09 Councillor Wittstock moved that Council receive as information the verbal report from Councillor Long. CARRIED CORRESPONDENCE 8.0 Correspondence Report for 2008 and 2009 18/09 Councillor Hoppins moved that Council receive the Correspondence Reports as presented. CARRIED Request received from Council for budget information on the completed Rural Signage Project for the next meeting. COMMITTEE REPTS 9.0 Council and Committee Reports 9.1 ASB (Agricultural Service Board) ASB Councillor Hoppins presented a report on the December 18, 2008 ASB meeting. Next meeting scheduled for January 20, 2009 to review the resolutions going to the Provincial ASB Conference. 9.2 Physician Recruitment & Retention Committee PHYS R&R Councillor Long updated Council on the Physician Recruitment and Retention Committee activities. REGIONAL GRAVEL 9.3 Regional Gravel Concept Committee Kevin Miner, CAO, reported on the first meeting consisting of municipal representatives discussing the potential for the formation of a regional gravel corporation. • Representatives from Lacombe County, Red Deer County, Mountain View County, Wheatland County, Ponoka County, M.D. of Bighorn, Clearwater County and Kneehill County. • Benefits and risks to the municipalities. • Different perspectives to gravel users and gravel owners. Page 4 of 6 Initial: Very expensive initiative as competing with private industry. Next meeting at 1:00 p.m. on February 6, 2009 at Red Deer County. 19/09 Councillor Long moved that Council receive the Council and Committee Reports. CARRIED Debi Moon left the meeting at 11:20 a.m. BUS PENDING 10.0 Business Pending Summary Reports TABER TOUR Visit to Taber wind farm — combining with Starland County. Jerry Brett and Philip Rough, Planning and Development Officers, to meet with Taber Council on February 12th to discuss wind farm issues. Council representatives to join the tour on February 13th, 2009. 20/09 Councillor Hoppins moved that Council approve the participation of any Councillor interested in touring the Taber wind farm. CARRIED Councillor Long moved that Council receive the Business 21/09 Pending Reports. CARRIED The meeting recessed from 11:45 a.m. until 1:10 p.m. IN CAMERA 11.0 In Camera 22/09 Councillor Wittstock moved the meeting go in camera at 1:10 p.m. CARRIED 23/09 Councillor Hoppins moved the meeting rise from in camera at 2:35 p.m. CARRIED POLICIES 3-6,3-19-1 Policies #3-6 (Convention Rates) and #3-19-1(Meal Reimbursement) 24/09 Councillor Wittstock moved that Council approve the revisions to Policy #3-6 and #3-19-1 as amended by Council. CARRIED Committee of the Whole The Committee of the Whole scheduled to follow the Council meeting was postponed until Tuesday, January 20th at 1:00 p.m. ADJOURNMENT Adlournment Page 5 of 6 Initial: 25/09 Councillor Hoppins moved to adjourn the meeting at 3:12 p.m. CARRIED Reeve CAO Page 6 of 6 Initial: