The URL can be used to link to this page

Home My WebLink About2008-12-16 Council MinutesMINUTES OF THE DECEMBER 16, 2008 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Carol Calhoun, Reeve Division No. 1 Brian Holsworth, Deputy Reeve Division No. 3 Jerry Wittstock, Councillor PRESENT Division No. 4 Glen Keiver, Councillor Division No. 5 Bob Long, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barb Long Reeve Calhoun in the Chair: CALL TO ORDER Reeve Calhoun called the meeting to order at 8:32 a.m. AGENDA 1.0 Adoption of Agenda: The following amendments were made to the agenda: Additions : Under New Business: • 7.7 Changes of Council Meeting Dates • 7.8 Members on Regional Gravel Committee Under Council and Committee Reports: • Mayor & Reeves Meeting • CAAMD&C Directors Meeting Under In Camera: • Medical Building • BDO Dunwoody Letters • Kneehill Regional Water Services Commission 573/08 Councillor Hoppins moved the approval of the agenda as amended. CARRIED 2.0 Approval of Minutes MINUTES 2.1 Approval of December 2, 2008 Regular Meeting Minutes Amendment: Under Three Hills Hospital Fundraiser add the attendance of Councillor Hoppins, Councillor Holsworth, and Councillor Long. Page 1 of 8 Initial: 574/08 Councillor Wittstock moved approval of the November 18, 2008 Meeting Minutes as amended. CARRIED Mike Morton, Director of Finance, entered the meeting at 8:43 a.m. FINANCIAL 5.0 Financial Reports REPORTS 5.12009 Operating Budget Councillor Long moved that Council approve the $26,547,865 575/08 Operating Budget for 2009. CARRIED Rob Mayhew, Operations Director, entered the meeting at 8:55 a.m. 5.2 2009 Capital Budget 576/08 Councillor Holsworth moved that Council approve the $19,026,800 Capital Budget for 2009. CARRIED Mike Morton departed at 9:05 am. OPERATIONS 4.0 Operations REPORT 4.1 Operations Report Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads) and Water Reports, as well as the following items: • Comparison of in house and contracted road construction costs — On the Carbon project using the going rates, excluding engineering and fencing, a contractor would have cost $1,046,00 and the cost of doing it ourselves was $631,910, a cost saving of $414,090. Three Hills Hutterian Colony — Council directed a letter be sent as a follow up of the meeting between Rob Mayhew, Allan Meding and Sam from the Three Hills Colony regarding the access road to the colony. 577/08 Councillor Holsworth moved to ratify motion #557/08, dealing with the delay of utility billing, with the addition of a $50 credit to all utility customers for the three month billing period of July to September 2008. CARRIED IN CAMERA 578/08 Councillor Holsworth moved Council go in -camera at 9:20 a.m. CARRIED 579/08 Councillor Long moved Council rise from in -camera at 9:25 a.m. Page 2 of 8 Initial: CARRIED PHASE 2 WSA TRUCK FILL Councillor Long moved to remove the truck fill from the Phase 2 WSA reservoir site but to install the necessary mechanisms for 580/08 future development and that the issue of dust control be re -visited should it be developed as a truck fill. CARRIED Rob Mayhew left the meeting at 9:31 a.m. RECESS The meeting recessed from 9:31 a.m. until 9:40 a.m. Debi Moon, reporter for The Capital, entered the meeting at 9:40 a.m. BUSINESS ARISING 6.0 Business Arising from Previous Minutes BLDG NEEDS ASSMT 6.1 Building Space Needs Assessment 581/08 Councillor Painter moved to receive the report as information. CARRIED BRIDGE FUNDING 582/08 BLACK HENBANE 583/08 6.2 Minister Ouellette Letter re: Bridge Funding Councillor Keiver moved to receive as information. CARRIED 6.3 Black Henbane Bylaw #1585 Provincial Declaration Councillor Wittstock moved to receive as information. LEASE RENTAL 6.4 TAOA North Ltd — Surface Rights Agreement 584/08 Councillor Hoppins moved that Administration contact a professional land agent to proceed with the negotiation process for a five year rental amount for the Surface Rights Agreement at the N.W. 34-29-21-W4 on behalf of Kneehill County. CARRIED MT. VERNON H2O 6.5 Mt. Vernon Water Cooperative Acquisition Update Councillor Long excused himself from the meeting at 9:51 a.m. *Amending motion due to a possible perceived conflict of interest. #49/09 Feb 10/09 585/08 Councillor Hoppins moved to receive the report as information. CARRIED Councillor Long returned to the meeting at 9:55 a.m. 7.0 New Business FINN HALL 7.1 Finn Hall 586/08 Reeve Calhoun moved to cancel the taxes on Roll #32232043000 for the 2008 taxation year. Page 3 of 8 Initial: Council directed this roll number be flagged to annually bring to Council a request to waive the taxation. 3.0 Presentations FARM FAMILY 3.2 2008 Calgary Stampede Farm Family —Rowbottom Family Richard Rowbottom entered the meeting at 10:00 a.m. Reeve Calhoun presented Richard Rowbottom with a plaque in recognition of their achievement in being selected for the 2008 Calgary Stampede Farm Family. Pictures of the presentation were taken. Richard Rowbottom left the meeting at 10:05 a.m. 7.0 New Business Continued 7.2 Municipal Spending in Alberta: A Re-examination MUN SPENDING Councillor Long moved to receive as information. 587/08 CARRIED 7.3 Three Hills Child Care Centre 3 HILLS CHILD CARE Councillor Hoppins moved that Council direct Administration to 588/08 provide a letter of support, in principle, for the new Child Care Centre planned in the Town of Three Hills. CARRIED REG COOPERATION 7.4 Protocol for Regional Cooperation 589/08 Councillor Hoppins moved that Council approve the recommended amendments to the Protocol for Regional Cooperation as presented. CARRIED 7.6 Christmas Closure 2008 XMAS CLOSURE Reeve Calhoun moved that Council approve the closure of the Kneehill County operations (office and shop) from noon on 590/08 Wednesday, December 24th until 8:00 a.m. Friday, January 2, 2009. CARRIED Phillip Rough, Planner and Development Officer, entered the meeting at 10:15a.m. DC -2 SBDV APP 7.5 Subdivision Application within a Direct Control District (DC -2) The members of the MPC (Reeve Calhoun, Councillor Holsworth, Councillor Keiver) left the meeting at 10:15a.m. Page 4 of 8 Initial: 591/08 Councillor Hoppins moved that Council support the proposed subdivision located on the north side of Highway 9 at the S.E. 27- 28-20-W4 and recommend the adoption of the 1.21 ha (3 acre) parcel as shown on Schedule A of the report. CARRIED Reeve Calhoun, Councillor Holsworth and Councillor Keiver re- entered the meeting at 10:30 a.m. Phillip Rough left the meeting at 10:30 a.m. Rick Vickery, Vice -President of the Huxley Historical Society, and Pat Peters, Treasurer of the Huxley Historical Society, and Tim Shearlaw, owner/editor of The Capital, entered the meeting at 10:30 a.m. 3.0 Presentations 3.3 Huxley History Book Committee HUXLEY BOOK Rick Vickery thanked Kneehill County Council for the Community Grant contribution that allowed the Huxley History Book Committee to proceed with Volume 2, Our Huxley Heritage. Rick reported the history book is the culmination of four years of dedication and hard work and they are very pleased and proud of finished book. He then presented Kneehill County with copies of Volume 1 and 2 for use in their library. Pictures of the presentation were taken by Tim Shearlaw. The meeting recessed from 10:35 a.m. until 10:50 a.m. COUNCIL DATES 7.7 Council Date Changes 592/08 Councillor Painter moved that Council approve the following Council dates: January 13th and 26th; March 101h and 31St CARRIED 7.8 Regional Gravel Partnership GRAVEL Councillor Hoppins moved that Reeve Calhoun, Councillor Holsworth, and CAO Kevin Miner work with the initial committee 593/08 to establish a regional gravel partnership. CARRIED 7.9 Taber Windfarm Tour WIND TOWERS Councillor Long moved that Administration investigate the possibilities for a tour of the newly developed windfarm at Taber, 594/08 Alberta for all of Council and the appropriate Administration. CARRIED Debi Moon requested that Council consider the possibility of allowing her to join the tour. Page 5 of 8 Initial: CORRESPONDENCE 8.0 Correspondence Report 595/08 Councillor Holsworth moved that Council receive the Correspondence Report as presented. CARRIED 9.0 Council and Committee Reports 9.1 Physician Recruiting and Retention Committee PHYSICIAN R&R Councillor Long provided a report on the activities of the Physician Recruitment and Retention Committee. 9.2 The Canadian Badlands CAN BADLANDS Councillor Long reported on the presentation by Minister Ady to the partners of The Canadian Badlands committee advising the government has agreed on funding for the next two years. The Tourism Development Strategy and Plan has been released and the Expression of Interest to the Rural Alberta Development Fund has been successful and is now moving on to the application process. Upon review of the annual levy requisition the Board of Directors is looking to increase it to $0.50 cents per capita which will be voted on at the Annual General Meeting. 596/08 Councillor Hoppins moved that Council support the Canadian Badlands annual levy requisition increase to $0.50 per capita for 2009. DRUM SOLID WASTE 9.3 Drumheller and District Solid Waste Management Association Councillor Long provided a written report on the special meeting held on November 28, 2008. BADLANDS AMB 9.4 Badlands Ambulance Service Councillor Long reported on the November 26th meeting with the transition team. January 9th, 2009 another negotiating meeting with the transition team. No requisition for first few months of 2009 as they will be using reserve funds. MAYOR/REEVES 9.5 Mayors and Reeves Meeting Reeve Calhoun reported on the Mayor and Reeves meeting she had attended. CAAMDC MTG 9.6 CAAMD&C Director's Meeting Reeve Calhoun reported on the December 12th CAAMDC Directors Meeting held at the Kneehill County office. Page 6 of 8 Initial: 597/08 Councillor Long moved that Council receive the Council and Committee Reports. CARRIED Debi Moon left the meeting at 11:36 a.m. RECESS The meeting recessed from 11:37 a.m. until 12:48 p.m. BUS PENDING 10.0 Business Pending Summary Reports Councillor Long moved that Council receive the Business 598/08 Pending Reports. CARRIED 11.0 Business Arising from the Council and Committee BUS ARISING Reports There was no business arising from the Council and Committee reports. IN CAMERA 12.0 In Camera 599/08 Councillor Wittstock moved the meeting go in camera at 1:00 p.m. CARRIED 600/08 Councillor Painter moved the meeting rise from in camera at 2:40 p.m. CARRIED Kneehill Regional Water Services Commission (KRWSQ 601/08 Councillor Holsworth moved that Council direct the Reeve to send a letter to the Kneehill Regional Water Services Commission voicing Council's concern regarding the lack of notice in advising member municipalities of the water rate increase. CARRIED BDO DUNWOODY BDO Dunwoody Questionnaire Councillor Painter moved that Council direct the Reeve to respond 602/08 to the BDO Dunwoody fraud questionnaire. CARRIED Build Canada Fund: Administration requested to investigate BUILD CAN FUND whether rural water services/water distribution lines would qualify for any funding. ADJOURNMENT Adiournment 603/08 Councillor Long moved to adjourn the meeting at 3:50 p.m. CARRIED Page 7 of 8 Initial: Reeve CAO Page 8 of 8 Initial: