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Home My WebLink About2008-12-02 Council MinutesKNEEHILL COUNTY COUNCIL MEETING MINUTES December 2, 2008 PRESENT ABSENT CALL TO ORDER MINUTES OF THE DECEMBER 2, 2008 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Carol Calhoun, Reeve Division No. 1 Brian Holsworth, Deputy Reeve Division No. 3 Jerry Wittstock, Councillor Division No. 4 Glen Keiver, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ABSENT: Division No. 5 Bob Long, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO/Acting Recording Secretary Laurie Watt Director of Finance Mike Morton Reeve Calhoun in the Chair: Reeve Calhoun called the meeting to order at 8:30a.m. AGENDA 1.0 Adoption of Agenda: The following amendments were made to the agenda: Additions : Under Council and Committee Reports: • Kneehill Housing • Tyrell Museum • Three Hills Hospital Fundraiser • Kneehill Regional FCSS • Red Deer Watershed Alliance • Kneehill Ambulance Society • Kneehill Regional Water Services Commission 554/08 Councillor Keiver moved the approval of the agenda as amended. CARRIED 2.0 Approval of Minutes MINUTES 2.1 Approval of November 18, 2008 Regular Meeting Minutes 555/08 Councillor Wittstock moved approval of the November 18, 2008 Meeting Minutes as presented. CARRIED FINANCIAL 5.0 Financial Reports REPORTS 5.1 Capital Revenue and Expenditures Director of Finance Mike Morton presented to Council a summary of the Capital Revenue and Expenditures for 2008 to date. 5.2 Operating Revenue and Expenditures Director of Finance Mike Morton presented to Council a summary of the Operating Revenue and Expenditures for 2008 to date. Rob Mayhew, Director of Operations, entered the meeting at 8:50 a.m. 5.3 Reserves Report Page 1 of 5 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES December 2, 2008 Director of Finance Mike Morton presented to Council a summary of the Capital and Operating Reserves Schedule for 2008. 5.4 Bank Reconciliation for October, 2008 Director of Finance Mike Morton presented to Council the October 31, 2008 Banking Reconciliation Report. 556/08 Councillor Hoppins moved to accept the Financial Reports as presented CARRIED Mike Morton departed at 9:15 am. OPERATIONS 4.0 Operations REPORT 4.1 Operations Report Rob Mayhew, Director of Operations presented the Operations Report, comprised of an update on the Phase One Water Distribution Project, Tendering for Phase 2, applications for funding for 2009 capital projects and an update on the completed road and bridge projects for 2008. Utility invoices have been delayed over the past several months but as of today, all have been issued. 557/08 Councillor Holsworth moved that the Reeve send a letter to all utility customers affected with these delays, apologizing for the delay and advising that all interest and penalties will be waived on affected accounts until April 30, 2009. CARRIED Reeve Calhoun moved Council go in -camera at 10:00 am CARRIED Councillor Painter moved Council rise from in -camera at 10:05 am CARRIED Council recessed between 10:06 and 10:12 Rob Mayhew was not in attendance when Council resumed. Mike Morton was in attendance when Council resumed. FINANCIAL 5.0 Financial (Continued) 5.5 Banking Services Tender BANKING TENDER Councillor Hoppins moved that Council approve entering into a 558/08 three-year banking services contract with Servus Credit Union for the period January 1, 2009 to December 31, 2011. CARRIED Rob Mayhew entered Council at 10:20 am. 2009 BUDGET 5.6 2009 Budget Director of Finance, Mike Morton, presented the amendments since the October 7th budget presentation to Council. 559/08 Councillor Painter moved Council go in -camera at 10:40 am. CARRIED 560/08 Councillor Holsworth moved Council rise from in -camera at 11:20 am. Council recessed for lunch between 11:40 am and 12:50 pm. Page 2 of 5 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES December 2, 2008 Council provided Administration with direction on final amendments to be made to the 2009 budget. The revised budget will be brought back to the December 16, 2008 Council for consideration. WATER SERVICE 5.7 Financing for Water Service Areas FUNDING Councillor Holsworth moved to receive the report as information. CARRIED Mike Morton and Rob Mayhew departed at 1:40 pm. Jerry Brett, Sr. Planning and Development Officer, Philip Rough, Planning and Development Officer, and Paul Devos entered at 1:43 pm. 7.0 New Business 7.5 Bylaw 1586 Saddle Up Estates Area Structure Plan SADDLE UP ESTATES Councillor Hoppins moved first reading of Bylaw 1586, that being a Bylaw for the Adoption of an Area Structure Plan for proposed development located at SW 5-33-26-W4M. BYLAW 1586 561/08 CARRIED Mr. Brett, Mr. Rough and Mr. Devos departed at 1:55 pm. BUSINESS ARISING 6.0 Business Arising from Previous Minutes K. SORENSON 6.1 Kevin Sorenson Water Funding Announcement It was determined by Council that the Reeve will contact Kevin Sorenson in person to discuss this matter further. New Business (Continued) GPs 7.1 GPS Proiect Update 562/08 Councillor Keiver moved to receive the report as information. CARRIED INTER -MUNICIPAL 7.2 Inter -municipal Funding FUNDING Councillor Wittstock moved to receive the summary on inter- municipal funding provided to urban and rural partners and organizations by Kneehill County during 2008 and proposed for 2009 as information. 563/08 CARRIED 7.3 Delburne School Resource Officer Program RESOURCE OFFICER Councillor Wittstock moved that Council direct Administration to advise that Kneehill County will not be contributing to this program. 564/08 CARRIED SURFACE RIGHTS 7.4 TAOA North Ltd. Surface Rent Review 565/08 Councillor Hoppins moved to defer this agenda item to the next Council meeting. CARRIED CORRESPONDENCE 8.0 Correspondence Report 566/08 Councillor Painter moved that Council receive the Correspondence Report as presented. CARRIED Page 3 of 5 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES December 2, 2008 BUS PENDING 10.0 Business Pending Summary Reports Councillor Hoppins moved that Council receive the Business 567/08 Pending Reports. CARRIED 11.0 Business Arising from the Council and Committee BUS ARISING Reports There was no business arising from the Council and Committee reports. COMM REPORTS 9.0 Council and Committee Reports 568/08 Councillor Holsworth moved to defer to next Council meeting presentation of the reports as submitted by Councillor Long. Ct1-\14I'll Ia 7 9.1 Kneehill Housing Reeve Calhoun provided an update on Kneehill Housing. The 2009 requisition will remain the same as 2008; operational review of the facility was conducted and went very well. TYRELL MUSEUM 9.2 Tyrell Museum Reeve Calhoun attended a tour of facility. THREE HILLS 9.3 Three Hills Hospital Fundraiser HOSPITAL Reeve Calhoun, Councillor Holsworth, Councillor Hoppins, and Councillor Long attended the Three Hills Hospital Fundraiser. Approximately $33,000 was raised at the event. KNEEHILL FCSS 9.4 Kneehill Regional FCSS Councillor Painter provided a written report from last meeting. Councillor Heather Pliva from the Town of Three Hills is the new Chairperson. RED DEER 9.5 Red Deer Watershed Alliance WATERSHED Councillor Painter provided a written report from the last meeting ALLIACE attended. KNEEHILL 9.6 Kneehill Ambulance Society AMBULANCE Reeve Calhoun advised that the Town of Trochu has provided the one year written notice for withdrawal from the Society. Medi - shuttle service continues to be a very successful program of the Society. KRWSC 9.7 Kneehill Regional Water Services Commission Councillor Wittstock advised that the Commission must present a balanced budget for 2009 under current Ministerial Order. Accordingly water rates will increase to $3.00 per cubic meter and the annual administration fee will increase to $20,000 effective January 1, 2009. Councillor Hoppins moved to accept the Council and Committee 569/08 Reports as presented. CARRIED IN CAMERA 12.0 In Camera 570/08 Councillor Painter moved the meeting go in camera at 2:55 p.m. CARRIED 571/08 Councillor Painter moved the meeting rise from in camera at 4:11 p.m. CARRIED Page 4 of 5 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES December 2, 2008 ADJOURNMENT Adiournment 572/08 Councillor Painter moved to adjourn the meeting at 4:12 p.m. CARRIED Reeve CAO Page 5 of 5 Initial: