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Home My WebLink About2008-11-18 Council MinutesKNEEHILL COUNTY COUNCIL MEETING MINUTES November 18, 2008 PRESENT CALL TO ORDER AGENDA 529/08 MINUTES 530/08 531/08 MINUTES OF THE NOVEMBER 18, 2008 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Carol Calhoun, Reeve Division No. 1 Brian Holsworth, Deputy Reeve Division No. 3 Jerry Wittstock, Councillor Division No. 4 Glen Keiver, Councillor Division No. 5 Bob Long, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long Reeve Calhoun in the Chair: Reeve Calhoun called the meeting to order at 8:35a.m. 1.0 Adoption of Agenda: The following amendments were made to the agenda: Additinm Under New Business: • 7.6 Meetings/Invitations to Attend • 7.7 Rural Internet Access • 7.8 FCM Convention 2009 Councillor Painter moved the approval of the agenda as amended. CARRIED 2.0 Approval of Minutes 2.1 Approval of October 28, 2008 Organizational Meeting Minutes Amendments: Motions' 487/08 and 488/08 should be changed from declared to elected. Councillor Wittstock moved approval of the October 28, 2008 Organizational Meeting Minutes as amended. CARRIED Councillor Hoppins moved approval of the October 28, 2008 Regular Council Meeting Minutes as presented. CARRIED Page 1 of 6 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES November 18, 2008 NEW BUSINESS 7.0 New Business FIRE TRAINING 7.1 Fire Training (Scheduled and Conducted) Summary 532/08 Councillor Wittstock moved that Council receive the Fire Training Summary Report as information. CARRIED FIRE AGREEMENT 7.2 Master Fire Agreement (3 Year Commencing January 1, 2009) 2009-2011 Amendment made to Section 4.1 of the Town of Three Hills Agreement: In 2009, a sum of $25,000 plus $8,000 for the rescue unit to be paid by Kneehill County. Councillor Long moved that Council approve the three year Master 533/08 Fire Agreement as amended. CARRIED Rob Mayhew, Director of Operations, entered the meeting at 9:00 a.m. OPERATIONS 4.0 Operations 4.1 Operations Report OPERATIONS REPT Rob Mayhew, Director of Operations, presented the Operations Report, comprised of Transportation (Roads) and Water Reports, as well as an update of items discussed at the Public Works portion of the AAMD&C Fall Convention. Debi Moon, Reporter for The Capital, entered the meeting at 9:08 a.m. 534/08 Councillor Keiver moved that Council receive the Operations Report. CARRIED KIRKPATRICK - 4.2 Kirkbatrick/Dunbhv Water Service Area DUNPHY WSA Councillor Holsworth moved that Council authorize Administration to proceed with the Kirkpatrick/Dunphy Water 535/08 Service Area as a project for the 2009 construction year, bringing it back for Council approval prior to awarding the tender. CARRIED SWALWELL 4.3 Swalwell Lagoon Upgrade LAGOON Councillor Holsworth moved that Council authorize Administration to apply for grant funding as outlined in Option 1A, for the basic repair of the Swalwell Lagoon, through the 536/08 Alberta Municipal Water and Wastewater Project (AMWWP) grant program, and remove the existing grant funding requests for the Torrington and Huxley water reservoirs. Page 2 of 6 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES November 18, 2008 Mike Morton, Director of Financial Services, entered the meeting at 9:51 a.m. 5.0 Financial Reports 5.1 Reservoir Funding — Torrington and Huxley Reservoirs H2O RESERVOIRS Councillor Hoppins moved to proceed with the Huxley and Torrington reservoir projects using $500,000 from New Deal HUXLEY & TORR funding, $406,324 from the MSI 2009 allocation and $684,676 537/08 from the MSI 2010 allocation. CARRIED Rob Mayhew left the meeting at 10:02 a.m. The meeting recessed from 10:03 a.m. until 10:15 a.m. TCA UPDATE 5.2 Tangible Capital Asset Proiect Update II 538/08 Councillor Long moved that Council receive the Tangible Capital Asset Project Report. CARRIED Mike Morton, left the meeting at 10:20 a.m. New Business (Continued) INVITATIONS 7.6 Miscellaneous Invitations Attendance requested for the following events: • Three Hills Christmas Parry — Reeve Calhoun and CAO. • Drumheller Tyrell Museum Open House — Reeve Calhoun • Seniors' Outreach Volunteer Dinner — Reeve Calhoun and Councillor Painter. • Community Savings Member Appreciation Evening — Reeve Calhoun. 539/08 Councillor Long moved that Council authorize attendance for the above listed events. CARRIED PAY GRID 7.3 Pay Grid Amendments The following pay grid amendments were presented: • Senior Peace Officer from Grade 21 to Grade 22 • Addition of Assessor in Training — Grade 13 • Addition of Assessor (not senior assessor) — Grade 20 540/08 Councillor Hoppins moved that Council authorize the proposed changes to the Pay Grid. CARRIED Page 3 of 6 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES November 18, 2008 6.0 Business Arising from the Previous Minutes NON CONFORMING 6.1 Non -Conforming Approach (Bylaw 1582 -Speed Reduction) APPROACH A letter from a concerned resident was reviewed by Council. 541/08 Reeve Calhoun moved the meeting go in camera at 10:40 a.m. CARRIED Debi Moon left the meeting at 10:40 a.m. 542/08 Councillor Painter moved the meeting rise from in camera at 11:08 a.m. CARRIED BYLAW 1582 Councillor Long moved first reading of Bylaw 1582, this being a Bylaw amending Bylaw 1269 by setting a maximum speed limit of 50 kilometers per hour on that portion of Range Road 23-1, from 543/08 265 meters north and south of the approach located approximately midpoint of Subdivision Plan 0814091 Lot 1 Block 1 of the S.W. 36-31-23-W4. CARRIED CAEP 7.0 New Business Continued 7.4 Central Alberta Economic Partnership (CAEP) Draft Community Investment Profile 544/08 Councillor Hoppins moved that Council accept the CAEP Community Investment Profile as presented. CARRIED SAFETY CODES AGR 7.5 Safety Codes Services Agreement 545/08 Councillor Hoppins moved that Council approve a one-year contract extension to IJD Inspections. CARRIED INTERNET ACCESS 7.6 Rural Internet Access 546/08 Councillor Holsworth moved that Council direct Administration to notify local internet providers that Kneehill County allows free access to the County radio towers for internet providers. CARRIED FCM 7.7 Federation of Canadian Municipalities (FCM) 547/08 Councillor Long moved that Council approve the attendance of any Councillor wishing to attend the FCM Conventions. CARRIED Chantel Yarema, Accountant with BDO Dunwoody LLP, and Mike Morton, Director of Finance for Kneehill County, entered the meeting at 11:30 a.m. Page 4 of 6 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES November 18, 2008 BDO DUNWOODY 3.2Delegation — BDO Dunwoody Report Chantel Yarema provided Council with a Statement of Financial FINANCIAL REPORT Position as at September 30, 2008 for their information and review. A very positive report was given of Mike Morton, Director of Finance, and his accounting staff for the excellent work being done and the processes followed. Chantel Yarema and Mike Morton left the meeting at 11:50 a.m. The meeting recessed from 11:50 a.m. until 12:53 p.m. Debi Moon was not present when the meeting reconvened. CORRESPONDENCE 8.0 Correspondence Report 548/08 Councillor Long moved that Council receive the Correspondence Report as presented. CARRIED BUS PENDING 10.0 Business Pending Summary Reports Councillor Hoppins moved that Council receive the Business 549/08 Pending Reports. CARRIED COMM REPORTS 9.0 Council and Committee Reports AAMDC CONV 9.1 AAMDC Fall Convention • Gravel: Kevin Miner reported on a meeting held with 4 other municipalities regarding interest in investigating the possibility of forming a Part 9 Company for the purchase of gravel. GRAVEL 9.2 Physician Recruitment & Retention Committee Councillor Long provided an update on the activities of the Physician Recruitment & Retention Committee. 11.0 Business Arising from the Council and Committee BUS ARISING Reports There was no business arising from the Council and Committee reports. IN CAMERA 12.0 In Camera 550/08 Councillor Painter moved the meeting go in camera at 1:35 p.m. CARRIED Page 5 of 6 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES November 18, 2008 551/08 AAMDC EXPENSES 552/08 ADJOURNMENT 553/08 Councillor Wittstock moved the meeting rise from in camera at 3:12 p.m. CARRIED Barbara Long left the in camera session at 1:45 p.m. and the balance of the minutes were recorded by Laurie Watt Councillor Holsworth moved that Council approve additional incidental expenses incurred at the 2008 AAMDC Fall Convention. CARRIED Adiournment Councillor Long moved to adjourn the meeting at 3:12 p.m. CARRIED Reeve CAO Page 6 of 6 Initial: