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Home My WebLink About2008-10-28 Council MinutesKNEEHILL COUNTY COUNCIL MEETING MINUTES October 28, 2008 PRESENT CALL TO ORDER MINUTES OF THE OCTOBER 28, 2008 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Carol Calhoun, Reeve Division No. I Brian Holsworth, Deputy Reeve Division No. 3 Jerry Wittstock, Councillor Division No. 4 Glen Keiver, Councillor Division No. 5 Bob Long, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Jenna Frere Reeve Calhoun in the Chair: Reeve Calhoun called the meeting to order at 8:54 a.m. Rob Mayhew, Director of Operations, entered the meeting at 8:59 a.m. Debi Moon, Three Hills Capital Reporter, entered the meeting at 9:00 a.m. AGENDA 1.0 Adoption of Agenda: The following amendments were made to the agenda: Additions : Under New Business: • 7.3 Remembrance Day Services Under Council and Committee Reports • 9.3 Physician Recruitment & Retention Committee • 9.4 Joint Summit Steering Committee • 9.5 Kneehill Ambulance Society • 9.6 Kevin Sorenson Victory Celebration 499/08 Councillor Wittstock moved the approval of the agenda as amended. CARRIED 2.0 Approval of Minutes MINUTES 2.1 Approval of October 14, 2008 Council Minutes Page 1 of 7 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES October 28, 2008 500/08 Councillor Painter moved approval of the October 14, 2008 Regular Council Minutes as presented. CARRIED OPERATIONS 4.0 Operations 4.1 Operations Report Rob Mayhew, Director of Operations, presented the Operations Report, comprised of Transportation (Roads) and Water Reports, for Council information. 501/08 Councillor Long moved that Council receive the Operations Report. Pete McRae, Environmental Supervisor, entered the meeting at 9:17 a.m. BRIDGE REPORT 4.2 Bridge Report Pete McRae, Environmental Supervisor, presented the report on the status and rating of the standard bridges within the County. 502/08 Councillor Hoppins moved that Council work with the Province to change the GAP funding formula, and continue to use GAP funding to do the coring. CARRIED 2009 GAP FNDG Councillor Holsworth moved to proceed with repairs on Bridge Files 7027 and 8556 using the 2009 GAP funding to provide for two thirds of the costs, not to exceed the total of the estimates 503/08 provided. CARRIED Pete McRae and Debi Moon left the meeting at 9:39 a.m. IN CAMERA 12.0 In Camera 504/08 Councillor Long moved the meeting go in camera at 9:39 a.m. CARRIED 505/08 Councillor Keiver moved the meeting rise from in camera at 10:00 a.m. CARRIED GRADER TENDERS 4.3 Grader Tender Results 506/08 Councillor Long moved this item be tabled until later in the Council meeting. CARRIED Rob Mayhew left the meeting at 10:00 a.m. Page 2 of 7 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES October 28, 2008 Debi Moon re-entered the meeting at 10:00 a.m. OLD BUS 6.0 Business Arising from Previous Minutes 507/08 6.1Municipal Sustainability Initiative (MSI Grant — Joint Water Strategy Project) Councillor Wittstock moved that Council receive as information. CARRIED Chantel Yarema, Accountant with BDO Dunwoody LLP, and Mike Morton, Director of Finance for Kneehill County, entered the meeting at 10:19 a.m. 3.3 Delegation — BDO Dunwoody Report Chantel Yarema provided an interim report on the financial operations of the County, up to including September 30, 2008. Council requested a finalized report be presented at the November 18, 2008 meeting. FINANCIAL REPS 5.0 Financial Reports 5.1 Vehicle Capital Plan The Vehicle Capital Plan was presented by Mike Morton, and reviewed by Council. 5.2 Bank Reconciliation September 2008 The Septembers 2008 Bank Reconciliation Report was reviewed by Council. 5.3 Statement of Operating Revenue & Expenditures The Statement of Operating Revenue & Expenditures, as of September 30, 2008 was presented to Council for their review. 5.4 Statement of Capital Revenue & Expenditures Council reviewed the Statement of Capital Revenue & Expenditures, as of September 30, 2008, as presented by Mike Morton. 508/08 Councillor Holsworth moved that Council receive the Financial Reports as presented. CARRIED Chantel Yarema and Mike Morton left the meeting at 11:05 a.m. BUS ARISING 6.0 Business Arising from Previous Minutes — Continued HORSESHOE 6.2 Horseshoe Canyon Update Page 3 of 7 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES October 28, 2008 CANYON PRA Councillor Holsworth moved that Council direct Administration to proceed with the transfer of the Horseshoe Canyon Provincial 509/08 Recreation Area. CARRIED PFRA 6.3 Prairie Farm Rehabilitation Administration (PFRA) Funding Update 510/08 Councillor Long moved that Council receive as information. CARRIED WSA FUNDING 6.4 Water Service Area Grant — April 2008 MLA K. Sorenson Announcement 511/08 Councillor Hoppins moved that Council direct Administration to investigate further. CARRIED NEW BUS 7.0 New Business RMRF INVITATION 7.1 Reynolds Mirth Richards Farmer Invitation to November 11th Reception Council provided the names of those wishing to attend in order that the RSVP date of November 3rd could be met. CARRIED The meeting recessed from 11:25 a.m. until 12:35 p.m. Jerry Brett, Senior Planning Officer, and Phillip Rough, Planning & Development Officer, entered the meeting at 12:36 p.m. UNAPPROVED 7.2 Unapproved Approach into Subdivision (A. Peters — Ptn APPROACH S.W. 36-31-23-W4) Jerry Brett, Senior Planner, reported on the process followed by the Planning Department regarding an unapproved approach into the above referenced subdivision and offered recommendations to correct the situation. Rob Mayhew entered the meeting at 12:41 p.m. 512/08 Councillor Hoppins moved that Council direct Administration to prepare a bylaw to reduce the speed limit to 50 kmh on the portion of Range Road 23-1 adjacent to the approach accessing the subdivision located at Ptn S.W.36-31-23-W4. CARRIED 7.3 Remembrance Day Ceremonies REMEMBRANCE DAY Council directed Administration to email the information regarding the Remembrance Day ceremonies to each Councillor. 4.0 Operations - Continued Page 4 of 7 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES October 28, 2008 GRADER TENDERS 4.3 Grader Tenders 513/08 Councillor Long moved that Agenda Item #4.3 be lifted off the table. CARRIED DIVISION ONE Councillor Hoppins moved the Division One Grader Tender be 514/08 awarded to Bill Everett. CARRIED DIV 5 & 8 Councillor Holsworth moved the Division Five and Eight Grader 515/08 Tenders be awarded to Kirby's Construction. CARRIED DIV 3 Councillor Long moved the Division Three current grader contract 516/08 be extended until April 30, 2009, increasing the rate on January 1, 2009 to $90.00 per hour. CARRIED Rob Mayhew left the meeting at 1:30 p.m. CORRESPONDENCE 8.0 Correspondence Report 517/08 Councillor Wittstock moved that Council receive the Correspondence Report as presented. CARRIED COUNCIL REPTS 9.0 Council and Committee Reports 9.1 Kneehill Regional FCSS Board FOSS Councillor Holsworth reported on the October 16, 2008 Kneehill Regional FCSS and presented the 2009 Budget for Council approval. 519/08 Councillor Keiver moved that Council approve the Kneehill Regional FCSS 2009 Budget as presented. CARRIED ASB 9.2 Agricultural Service Board (ASB) Councillor Hoppins reported on the October 24, 2008 ASB meeting and requested Council approve the Black Henbane Bylaw BLACK HENBANE as forwarded by the Agricultural Service Board. BYLAW 1585 520/08 Councillor Long moved first reading to Bylaw 1585, this being the bylaw to designate Black Henbane (Hyoscyamus Niger), as a noxious weed. CARRRIED 521/08 Councillor Wittstock moved second reading to Bylaw 1585. Page 5 of 7 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES October 28, 2008 522/08 Councillor Hoppins moved consideration for third reading be given to Bylaw 1585. CARRIED UNANIMOUSLY 523/08 Councillor Painter moved third reading to Bylaw 1585. CARRIED PHYS R & R 9.3Physician Recruitment & Retention Committee Councillor Long provided an update on the Physician Recruitment & Retention Committee. 9.4 Joint Summit Steering Committee JOINT STEERING Councillor Holsworth reported on the topics discussed at the Joint Summit Steering Committee meeting. • Per capita funding of $6.00 for 2009. • Physician Recruitment & Retention, per capita for 2009 remaining the same as in 2008. Proposed changes to Protocol Agreement. 9.5 Kneehill Ambulance Society KAS Councillor Holsworth reported on the October 21, 2008 Kneehill Ambulance meeting, advising the minutes and reports have previously been sent to the County. K. SORENSON 9.6 Kevin Sorenson Victory Celebration Reeve Calhoun reported she had attended the victory celebration for MLA Kevin Sorenson and delivered a congratulatory message on behalf of Council. 524/08 Councillor Painter moved that Council receive the Council and Committee Reports as presented. BUS PENDING 10.0 Business Pendiniz Summary Reports Councillor Hoppins moved that Council receive the Business 525/08 Pending Reports. CARRIED 11.0 Business Arising from the Council and Committee Reports There was no business arising from the Council and Committee reports. IN CAMERA 12.0 In Camera 526/08 Councillor Wittstock moved the meeting go in camera at 2:07 p.m. Page 6 of 7 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES October 28, 2008 527/08 Councillor Long moved the meeting rise from in camera at 2:26 p.m. CARRIED ADJOURNMENT Adiournment 528/08 Councillor Keiver moved to adjourn the meeting at 2:27 p.m. CARRIED Reeve CAO Page 7 of 7 Initial: