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Home My WebLink About2008-09-09 Council MinutesKNEEHILL COUNTY COUNCIL MEETING MINUTES September 9, 2008 MINUTES OF THE SEPTEMBER 9, 2008 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Carol Calhoun, Reeve Division No. 1 Brian Holsworth, Deputy Reeve Division No. 3 Jerry Wittstock, Councillor PRESENT Division No. 4 Glen Keiver, Councillor Division No. 5 Bob Long, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long Reeve Calhoun in the Chair: CALL TO ORDER Reeve Calhoun called the meeting to order at 8:35 a.m. AGENDA 1.0 Adoption of Agenda: The following additions were made to the agenda: Under Council and Committee Reports • 8.1 Physician Recruitment & Retention Committee • 8.2 Airport Commission • 8.3 Huxley History Book Launch • 8.4 Marigold Library 411/08 Councillor Long moved the approval of the agenda as amended. CARRIED 2.0 Approval of Minutes MINUTES 2.1 Approval of August 26, 2008 Council Minutes 412/08 Councillor Hoppins moved approval of the August 26, 2008 Regular Council Minutes as presented. CARRIED BUS ARISING 5.0 Business Arising from Previous Minutes C.O.W. DATE 5.1 Schedule Date for Committee of the Whole - Budget 413/08 Councillor Long moved that Council defer scheduling the date for the Committee of the Whole until the September 23, 2008 Council meeting. CARRIED PURCHASING POL 5.2 Purchasing & Procurement Policy Page 1 of 5 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES September 9, 2008 414/08 Councillor Holsworth moved that Council approve draft Policy #11-20, Purchasing and Procurement Policy, as presented and delete Policy 11-8, Small Non -Capital Items for Office. CARRIED PROV LUB 5.3 Provincial Land Use Bylaw Framework FRAMEWORK Councillor Keiver moved that Council defer this item to the 415/08 September 23, 2008 Council meeting. CARRIED Debi Moon, reporter for The Capital, entered the meeting at 8:52 a.m. HUXLEY NUISANCE 5.4 Reauest to Lease or Purchase Ptn. S.W. 20-34-23-W4 GROUNDS (Former Huxley Nuisance Grounds) Councillor Hoppins moved that Council direct Administration to 416/08 advise the applicant that Kneehill County will retain this property in their land inventory and not consider leasing or purchase requests due to potential liability concerns. CARRIED Rob Mayhew, Operations Director, Yvonne Evans, Operations Executive Assistant, and Brandy Hay Evans, Operations Assistant, entered the meeting at 8:57 a.m. OPERATIONS 4.0 Operations REPORT 4.1 Operations Report Rob Mayhew, Director of Operations, presented the Operations Report, comprised of Transportation (Roads) and Water Summary Reports, for Council information. GRADER STRATEGY 4.2 Grader Strate Councillor Hoppins moved that Council approve tendering the 417/08 grader contracts, expiring December 31, 2008, for a time period of three (3) years plus four (4) months. CARRIED 418/08 Councillor Long moved the creation of an 8th divisional grader district, with an addition of a fourth contract grader to cover this new division. CARRIED CN LONG SIDING CN Email - Memorandum of Agreement for Long Siding Councillor Hoppins moved that Council direct Administration to 419/08 respond to the CN letter regarding the Swalwell Long Siding. CARRIED Page 2 of 5 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES September 9, 2008 Rob Mayhew, Yvonne Evans and Brandy Hay Evans left the meeting at 9:50 a.m. The meeting recessed from 9:50 a.m. until 10:00 a.m. 6.0 New Business NEW BUS 6.1 Sale of Surplus Computer Items LOTTERY Councillor Keiver moved that Council approve the disbursement of 420/08 the surplus computer items using the same lottery system as in 2007. CARRIED TAX SALE 6.2 2008 Tax Sale Properties Reeve Calhoun excused herself from the meeting due to a pecuniary interest, and Deputy Reeve Holsworth took over the Chair. Time 10:05 a.m. 421/08 Councillor Wittstock moved that Council set the reserve bids for the 2008 tax notification properties as per the Assessor's recommendations, with the terms of the sale being 10% payable by certified cheque, cash or money order with the offer to purchase and the balance (90%) to be paid within 30 days. CARRIED Reeve Calhoun entered the meeting at 10:15 a.m. and resumed the Chair. LINE OF CREDIT 6.3 Line of Credit 422/08 Councillor Holsworth moved that Council direct Administration to prepare a three year Borrowing Bylaw, for a line of credit, for first reading. CARRIED BLDG ASSESSMENT 6.4 Building/Facilities Need Assessment 423/08 Councillor Hoppins moved that Council select SVS Strategic Value Services to conduct a building and facility assessment and future space needs analysis and allocate funding from the MSI program in the amount of $25,000 plus disbursements towards this project. CARRIED 3HILLS RADIO CLUB 6.5 Donation to Three Hills Amateur Radio Club 424/08 Councillor Long moved that Council approve the donation of the old radio antennae multi -coupler equipment to the Three Hills Amateur Radio Club. Page 3 of 5 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES September 9, 2008 WHEATLAND 6.6 Wheatland County Request for Endorsement of Resolution RESOLUTION Councillor Long moved that Council approve the endorsement of the Wheatland County Resolution, AAMD&C Involvement in 425/08 Member Legal Matters. CARRIED 6.7 Water Invoicing Timelines H2O INVOICES Councillor Holsworth moved that Council approve amending the utility invoicing period to once every two months beginning in 426/08 2009, with notification provided to the utility users that pre- payments can be made at any time on their accounts and that credit will show on their next utility invoice. CARRIED CORR REPORT 7.0 Correspondence Report MTN VIEW LUB Item: Mountain View Land Use Bylaw Open House — Invitation received to attend the Open House on September 23rd 427/08 Councillor Hoppins moved that Council approve the attendance of Reeve Calhoun at the Mountain View Land Use Bylaw Open House. CARRIED MSP PROJECTS Item: Alberta Municipal Affairs — announcement of Municipal Sponsorship Program for 2008. Council directed Administration to consider a possible joint venture on the Three Hills Golf Course Road. This item is to be placed on the September 23rd agenda. 428/08 Councillor Painter moved that Council receive the Correspondence Report. CARRIED BUS PENDING 9.0 Business Summary Reports Councillor Wittstock moved that Council receive the Business 429/08 Summary Reports. CARRIED 8.0 Council and Committee Reports COUNCIL REPTS 8.1 Doctor Recruitment & Retention Committee DR RECRUITMENT Councillor Long provided a verbal report on the COMMITTEE August 26th Doctor Recruitment & Retention Committee meeting, updating Council on the recruitment plans for two physicians interested in practicing in Three Hills. Page 4 of 5 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES September 9, 2008 AIRPORT 8.2 Three Hills Municipal Airport Commission Kevin Miner, CAO, updated Council on the status of the project to overlay pavement on the taxiways. The engineering has been approved by the County. Kneehill County has applied for Municipal Sponsorship Initiative funding to cover their portion of the costs. HUXLEY BOOK 8.3 Huxley History Book Launch Reeve Calhoun commented on the community spirit required to organize and host such a successful, well attended history book launch. Administration was requested to purchase a history book for the County library. 8.4 Marigold Library Meeting MARIGOLD Councillor Keiver reported on the August 23rd meeting held in Rockyford, advising that teleconferencing is to be installed in all rural libraries not currently having access to this program. Budget to be discussed at the next meeting. Councillor Long moved that Council receive the Council and 430/08 Committee reports. CARRIED 10.0 Business Arising from Council and Committee Reports There was no business arising from the Council and Committee reports. IN CAMERA 11.0 In Camera 431/08 Councillor Wittstock moved that Council go in camera at 11:05 a.m. CARRIED Debi Moon left the meeting at this time. 432/08 Councillor Painter moved that Council rise from in camera at 11:30 a.m. CARRIED ADJOURNMENT Adjournment 433/08 Councillor Long moved to adjourn the meeting at 11:30 a.m. CARRIED Reeve CAO Page 5 of 5 Initial: