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HomeMy WebLinkAbout2008-08-26 Council MinutesKNEEHILL COUNTY COUNCIL MEETING MINUTES August 26, 2008 PRESENT CALL TO ORDER MINUTES OF THE AUGUST 26, 2008 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Carol Calhoun, Reeve Division No. 1 Brian Holsworth, Deputy Reeve Division No. 3 Jerry Wittstock, Councillor Division No. 4 Glen Keiver, Councillor Division No. 5 Bob Long, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Recording Secretary Barbara Long Reeve Calhoun in the Chair: Reeve Calhoun called the meeting to order at 8:30 a.m. AGENDA 1.0 Adoption of Agenda: The following additions were made to the agenda: Under New Business • 7.4 Letter from Resident Under Council and Committee Reports • 9.1 Badlands Ambulance Service • 9.2 Canadian Badlands • 9.3 Kneehill Ambulance Service • 9.4 CAAMD&C Directors' Meeting • 9.5 Meeting with Minister Danyluk Under Business Arising from Council & Committee Reports • MSI Funding 383/08 Councillor Long moved the approval of the agenda as amended. CARRIED 2.0 Approval of Minutes MINUTES 2.1 Approval of August 5, 2008 Council Minutes 384/08 Councillor Wittstock moved approval of the August 5, 2008 Regular Council Minutes as amended. CARRIED 2.2 Approval of August 5, 2008 Public Hearing Minutes (LUB P.H MINUTES Animals in Country Residential) — Bylaw 1579 Page 1 of 8 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES August 26, 2008 385/08 Councillor Wittstock moved approval of the August 5, 2008 Public Hearing Minutes. CARRIED FINANCIAL 5.0 Financial Reports 5.1, 5.2, 5.3 and 5.4 Bank Reconciliations & Statement of Expenditures and Revenue 386/08 Councillor Holsworth moved that Council receive the Bank Reconciliations for May, June and July 2008 and the Statement of Expenditures and Revenue. CARRIED 5.5 Kneehill County 2009 Draft Budget Council provided direction to Administration on the format and presentation of the 2009 Draft Budget. BUDGET 2009 Councillor Holsworth moved that Council approve the dates for the discussion of budget related items as presented by 387/08 Administration and schedule a date for a Committee of the Whole meeting following the September 23rd Council meeting. CARRIED Debi Moon, reporter for The Capital, entered the meeting at 8:52 a.m. BUSINESS ARISING 6.0 Business Arising from Previous Minutes 6.1 Scholarship Policy #15-5 Councillor Hoppins moved that Council approve amended Policy 15-5, the Kneehill County Scholarship as presented, with the addition of a second $1500 scholarship. SCHOLARSHIP POL Councillor Hoppins moved that Council table this agenda item 389/08 until later in the Council meeting. CARRIED Rob Mayhew, Operations Director, and Yvonne Evans, Operations Executive Assistant, entered the meeting at 8:59 a.m. OPERATIONS 4.0 Operations Reports OPERATIONS REPT 4.1 Director Of Operations Report Rob Mayhew, Director of Operations, presented the Operations Report, comprised of Transportation (Roads) and Water Summary Reports, for Council information. M. KARY REQUEST 4.3 Cost Share Request — M. Kart' Page 2 of 8 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES August 26, 2008 Councillor Hoppins moved that Council approve the request to cost share, on a 50% basis to a maximum cost of $2500, the dirt 390/08 work required to lower the grade of Range Road 23-0, and the necessary replacement of gravel at the SW 6-33-22-W4 in order to have a second approach meet site distance. CARRIED Haze Westcott entered the meeting at 9:25 a.m. The meeting recessed from 9:25 a.m. until 9:32 a.m. 3.0 Delegations KIRKPATRICK H2O 3.1 Kirkpatrick — Connection to County Waterline Mr. Haze Westcott presented a friendly survey to Council, from residents of the Kirkpatrick/Dunphy area, petitioning for connection to the County Waterline, as soon as possible. Mr. Westcott reported there is considerable confusion among the ratepayers regarding the cost of connection and when it will be available and requested a letter be sent to the ratepayers in the Kirkpatrick/Dunphy area providing them with this information. His second request was for the County to consider installing a temporary pumping station which could be used as a truck fill. Administration explained the rationale for selecting the water project phases and advised that at this time the Kirkpatrick/Dunphy area is to be looked at following Phase 3 which is scheduled for completion in 2009. Haze Westcott left the meeting at 9:50 a.m. Councillor Hoppins moved that Council direct Administration to provide a cost estimate for the provision of waterlines to the 391/08 Kirkpatrick/Dunphy area along with information regarding the possibility of Kneehill County undertaking a separate water project for the this area to be run concurrently with the Kneehill Regional Water Project. CARRIED Council then directed Administration to write a letter to the Kirkpatrick/Dunphy residents informing them of the costs and Council's new direction on potentially moving this phase up one year. 4.0 Operations - Continued GRAVEL PLAN 4.2 Gravel Plan Rob Mayhew provided Council with an update on the existing and potential gravel sites advising that at this time Kneehill County has approximately 15 years worth of gravel. Page 3 of 8 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES August 26, 2008 Councillor Holsworth moved that Council go in camera at 10:20 392/08 a.m. to discuss gravel purchase negotiations. CARRIED Debi Moon left the meeting at this time. Councillor Holsworth moved that Council rise from in camera 393/08 at 10:50 a.m. CARRIED Rob Mayhew and Yvonne Evans left the meeting at 10:50 a.m. Debi Moon re-entered the meeting at 10:50 a.m. The meeting recessed from 10:50 a.m. until 10:57 a.m. BUSINESS ARISING 6.0 Business Arising from Previous Minutes - Cont'd SCHOLARSHIP POL 6.1 Scholarship Policy #15-5 394/08 Councillor Hoppins moved to lift agenda item 6.1 off the table. CARRIED Councillor Holsworth moved to amend the earlier motion by Councillor Hoppins (Motion #389/08), by increasing the 395/08 Kneehill County Scholarship Policy, to include two $1500 annual scholarships. CARRIED 396/08 Reeve Calhoun moved to amend motions 389/08 and 395/08, to further amend Policy #15-5 to reflect the annual County Scholarship be offered only to students entering their first year of post -secondary education. CARRIED 397/08 Council voted on the original motion by Councillor Hoppins, as amended above. CARRIED Mike Morton, Director of Finance, and Chantel Yarema, Accountant BDO Dunwoody LLP, entered the meeting at 11:10 a.m. 3.0 Delegations BDO DUNWOODY 3.3 BDO Dunwoody Report — Chantel Yarema Chantel Yarema distributed the management letter to Council. Page 4 of 8 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES August 26, 2008 398/08 Councillor Long moved the meeting go in camera to further discuss the audit. Time: 11:15 a.m. Debi Moon left the meeting at 11:15 a.m. Councillor Holsworth moved that Council rise from in camera 399/08 at 11:40 a.m. CARRIED The meeting recessed from 11:40 a.m. until 12:50 p.m. 6.0 Business Arising from Previous Minutes — Cont'd CAAMD&C 6.1 CAAMD&C Resolution Process RESOLUTION Councillor Holsworth moved Council direct Administration to send a letter of thanks to CAAMD&C Chairman Terry Engen and 400/08 the Resolution Committee, in appreciation of the work done in preparing a process to be followed when submitting a resolution for consideration. CARRIED NEW BUSINESS 7.0 New Business 7.1 Sponsorship Request — Three Hills Thrashers THRASHERS REQ Councillor Hoppins moved that Council approve advertising 401/08 sponsorship at the same level and format as previous years. CARRIED HAMLET APPROACH 7.2 Hamlet Approach Policy #9-2 POLICY Reeve Calhoun moved that Council direct Administration to amend Policy #9-2, Hamlet Approach Policy, to reflect the 402/08 supply of culverts, dirt and gravel, and the installation of the approach. CARRIED PURCHASING POL 7.3 Purchasing & Procurement Policy #11-20 403/08 Councillor Holsworth moved to table this item until the September 9, 2008 Council meeting. CARRIED 7.4 Letter from Resident — Reauest to Lease or Purchase the Former Huxley Nuisance Grounds — Ptn S.W. 20-34-23-W4 for Pasture 404/08 Councillor Hoppins moved that Council direct Administration to prepare a report on this item for presentation at the September 9, 2008 Council meeting. Page 5 of 8 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES August 26, 2008 CARRIED CORR REPORT 8.0 Correspondence Report Item: REDA - Letter from Mayor Nimmo, Drumheller, regarding the formation of a Regional Economic Development Alliance (REDA) and requesting Kneehill County consider becoming a part of this regional alliance. REDA Council directed a letter be sent advising Kneehill County would send its Central Alberta Economic Partnership representative, Reeve Calhoun, to the next REDA meeting to gather information and report back to Council for a decision. PROV LUB DRAFT Item: Provincial Land Use Bylaw Framework — Council directed this item be placed on the next Council meeting agenda for discussion. 405/08 Councillor Wittstock moved that Council receive the Correspondence Report. CARRIED 9.0 Council and Committee Reports COUNCIL REPTS 9.1 Badlands Ambulance Service BAS Councillor Long provided Council with a written report on August 15th Badlands Ambulance meeting. CAN BADLANDS 9.2 Canadian Badlands Product Development Committee Councillor Long provided Council with a written report on the Canadian Badlands meeting, with information from the Product Development Committee, providing an update on the signage strategy based around developing tourism in the four hub areas of Drumheller, Red Deer, Lethbridge and Medicine Hat. KAS 9.3 Kneehill Ambulance Service Reeve Calhoun and Councillor Holsworth provided Council with an update on the August 14th Kneehill Ambulance Society meeting. • Motion approved for the requisition funding to remain on a per capita basis. • Provincial Ambulance Transition — contracts to supply service to be available the end of August. Letter to be sent to the contractor of the new Three Hills Ambulance Hall requesting an explanation on the delay in construction. 9.4 CAAMD&C Directors' Meeting Page 6 of 8 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES August 26, 2008 CAAMD&C Reeve Calhoun updated Council on topics discussed at the August 15th CAAMD&C Fall Directors' meeting and advised the Fall Zone meeting is to be held in Hanna on October 10, 2008. 9.5 Meeting with Minister Danyluk, Alberta Municipal Affairs, R DANYLUK MTG Consultation Session to Discuss Municipal Challenges and Issues Reeve Calhoun reported on the consultation session attended by Kevin Miner, CAO and herself held in Stettler on August 19th, 2008. Some of the issues included: • Municipal Sustainability Funding (MSI) — need for accountability. Emphasis on municipalities working together to help communities. • Each municipality had a chance to express issues and concerns. Councillor Long moved that Council receive the Council and 406/08 Committee reports. CARRIED BUS PENDING 10.0 Business Summary Reports HORSESHOE Item 301/08: Horseshoe Canyon - Council asked CANYON Administration the status of the Provincial letter of intent, regarding the transfer of ownership of the Horseshoe Canyon View Point to Kneehill County. Councillor Painter moved that Council receive the Business 407/08 Summary Reports. CARRIED 10.0 Business Arising from Council and Committee Reports BUS ARISING MSI Funding — The requirements of the Capital and Operational portions of the grant were reviewed. IN CAMERA 11.0 In Camera 408/08 Councillor Wittstock moved that Council go in camera at 2:25 p.m. CARRIED Kevin Miner and Barb Long left the meeting at this time. Reeve Calhoun recorded the balance of the minutes. Councillor Long moved that Council rise from in camera at 3:20 409/08 p.m. CARRIED Page 7 of 8 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES August 26, 2008 ADJOURNMENT Adjournment 410/08 Councillor Wittstock moved to adjourn the meeting at 3:20 p.m. CARRIED Reeve CAO Page 8 of 8 Initial: