HomeMy WebLinkAbout2008-08-26 Council MinutesKNEEHILL COUNTY COUNCIL MEETING MINUTES
August 26, 2008
PRESENT
CALL TO ORDER
MINUTES OF THE AUGUST 26, 2008 REGULAR
MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT
THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET,
THREE HILLS, ALBERTA.
PRESENT:
Division No. 2
Carol Calhoun, Reeve
Division No. 1
Brian Holsworth, Deputy Reeve
Division No. 3
Jerry Wittstock, Councillor
Division No. 4
Glen Keiver, Councillor
Division No. 5
Bob Long, Councillor
Division No. 6
Ken Hoppins, Councillor
Division No. 7
Bobby Painter, Councillor
ADMINISTRATION PRESENT:
CAO Kevin Miner
Recording Secretary Barbara Long
Reeve Calhoun in the Chair:
Reeve Calhoun called the meeting to order at 8:30 a.m.
AGENDA 1.0 Adoption of Agenda:
The following additions were made to the agenda:
Under New Business
• 7.4 Letter from Resident
Under Council and Committee Reports
• 9.1 Badlands Ambulance Service
• 9.2 Canadian Badlands
• 9.3 Kneehill Ambulance Service
• 9.4 CAAMD&C Directors' Meeting
• 9.5 Meeting with Minister Danyluk
Under Business Arising from Council & Committee Reports
• MSI Funding
383/08 Councillor Long moved the approval of the agenda as
amended.
CARRIED
2.0 Approval of Minutes
MINUTES 2.1 Approval of August 5, 2008 Council Minutes
384/08 Councillor Wittstock moved approval of the August 5, 2008
Regular Council Minutes as amended.
CARRIED
2.2 Approval of August 5, 2008 Public Hearing Minutes (LUB
P.H MINUTES Animals in Country Residential) — Bylaw 1579
Page 1 of 8 Initial:
KNEEHILL COUNTY COUNCIL MEETING MINUTES
August 26, 2008
385/08 Councillor Wittstock moved approval of the August 5, 2008 Public
Hearing Minutes.
CARRIED
FINANCIAL 5.0 Financial Reports
5.1, 5.2, 5.3 and 5.4 Bank Reconciliations & Statement of
Expenditures and Revenue
386/08 Councillor Holsworth moved that Council receive the Bank
Reconciliations for May, June and July 2008 and the Statement of
Expenditures and Revenue.
CARRIED
5.5 Kneehill County 2009 Draft Budget
Council provided direction to Administration on the format and
presentation of the 2009 Draft Budget.
BUDGET 2009 Councillor Holsworth moved that Council approve the dates for
the discussion of budget related items as presented by
387/08 Administration and schedule a date for a Committee of the Whole
meeting following the September 23rd Council meeting.
CARRIED
Debi Moon, reporter for The Capital, entered the meeting at 8:52
a.m.
BUSINESS ARISING 6.0 Business Arising from Previous Minutes
6.1 Scholarship Policy #15-5
Councillor Hoppins moved that Council approve amended Policy
15-5, the Kneehill County Scholarship as presented, with the
addition of a second $1500 scholarship.
SCHOLARSHIP POL Councillor Hoppins moved that Council table this agenda item
389/08 until later in the Council meeting.
CARRIED
Rob Mayhew, Operations Director, and Yvonne Evans, Operations
Executive Assistant, entered the meeting at 8:59 a.m.
OPERATIONS 4.0 Operations Reports
OPERATIONS REPT 4.1 Director Of Operations Report
Rob Mayhew, Director of Operations, presented the Operations
Report, comprised of Transportation (Roads) and Water Summary
Reports, for Council information.
M. KARY REQUEST 4.3 Cost Share Request — M. Kart'
Page 2 of 8 Initial:
KNEEHILL COUNTY COUNCIL MEETING MINUTES
August 26, 2008
Councillor Hoppins moved that Council approve the request to
cost share, on a 50% basis to a maximum cost of $2500, the dirt
390/08 work required to lower the grade of Range Road 23-0, and the
necessary replacement of gravel at the SW 6-33-22-W4 in order to
have a second approach meet site distance.
CARRIED
Haze Westcott entered the meeting at 9:25 a.m.
The meeting recessed from 9:25 a.m. until 9:32 a.m.
3.0 Delegations
KIRKPATRICK H2O 3.1 Kirkpatrick — Connection to County Waterline
Mr. Haze Westcott presented a friendly survey to Council, from
residents of the Kirkpatrick/Dunphy area, petitioning for
connection to the County Waterline, as soon as possible. Mr.
Westcott reported there is considerable confusion among the
ratepayers regarding the cost of connection and when it will be
available and requested a letter be sent to the ratepayers
in the Kirkpatrick/Dunphy area providing them with this
information. His second request was for the County to consider
installing a temporary pumping station which could be used as a
truck fill. Administration explained the rationale for selecting the
water project phases and advised that at this time the
Kirkpatrick/Dunphy area is to be looked at following Phase 3
which is scheduled for completion in 2009.
Haze Westcott left the meeting at 9:50 a.m.
Councillor Hoppins moved that Council direct Administration to
provide a cost estimate for the provision of waterlines to the
391/08 Kirkpatrick/Dunphy area along with information regarding the
possibility of Kneehill County undertaking a separate water project
for the this area to be run concurrently with the Kneehill
Regional Water Project.
CARRIED
Council then directed Administration to write a letter to the
Kirkpatrick/Dunphy residents informing them of the costs and
Council's new direction on potentially moving this phase up one
year.
4.0 Operations - Continued
GRAVEL PLAN 4.2 Gravel Plan
Rob Mayhew provided Council with an update on the existing and
potential gravel sites advising that at this time Kneehill County has
approximately 15 years worth of gravel.
Page 3 of 8 Initial:
KNEEHILL COUNTY COUNCIL MEETING MINUTES
August 26, 2008
Councillor Holsworth moved that Council go in camera at 10:20
392/08 a.m. to discuss gravel purchase negotiations.
CARRIED
Debi Moon left the meeting at this time.
Councillor Holsworth moved that Council rise from in camera
393/08 at 10:50 a.m.
CARRIED
Rob Mayhew and Yvonne Evans left the meeting at 10:50 a.m.
Debi Moon re-entered the meeting at 10:50 a.m.
The meeting recessed from 10:50 a.m. until 10:57 a.m.
BUSINESS ARISING 6.0 Business Arising from Previous Minutes - Cont'd
SCHOLARSHIP POL 6.1 Scholarship Policy #15-5
394/08 Councillor Hoppins moved to lift agenda item 6.1 off the table.
CARRIED
Councillor Holsworth moved to amend the earlier motion by
Councillor Hoppins (Motion #389/08), by increasing the
395/08 Kneehill County Scholarship Policy, to include two
$1500 annual scholarships.
CARRIED
396/08 Reeve Calhoun moved to amend motions 389/08 and 395/08, to
further amend Policy #15-5 to reflect the annual County
Scholarship be offered only to students entering their first year of
post -secondary education.
CARRIED
397/08 Council voted on the original motion by Councillor Hoppins, as
amended above.
CARRIED
Mike Morton, Director of Finance, and Chantel Yarema,
Accountant BDO Dunwoody LLP, entered the meeting at 11:10
a.m.
3.0 Delegations
BDO DUNWOODY 3.3 BDO Dunwoody Report — Chantel Yarema
Chantel Yarema distributed the management letter to Council.
Page 4 of 8 Initial:
KNEEHILL COUNTY COUNCIL MEETING MINUTES
August 26, 2008
398/08 Councillor Long moved the meeting go in camera to further
discuss the audit.
Time: 11:15 a.m.
Debi Moon left the meeting at 11:15 a.m.
Councillor Holsworth moved that Council rise from in camera
399/08 at 11:40 a.m.
CARRIED
The meeting recessed from 11:40 a.m. until 12:50 p.m.
6.0 Business Arising from Previous Minutes — Cont'd
CAAMD&C 6.1 CAAMD&C Resolution Process
RESOLUTION Councillor Holsworth moved Council direct Administration to
send a letter of thanks to CAAMD&C Chairman Terry Engen and
400/08 the Resolution Committee, in appreciation of the work done in
preparing a process to be followed when submitting a resolution
for consideration.
CARRIED
NEW BUSINESS 7.0 New Business
7.1 Sponsorship Request — Three Hills Thrashers
THRASHERS REQ Councillor Hoppins moved that Council approve advertising
401/08 sponsorship at the same level and format as previous years.
CARRIED
HAMLET APPROACH 7.2 Hamlet Approach Policy #9-2
POLICY Reeve Calhoun moved that Council direct Administration to
amend Policy #9-2, Hamlet Approach Policy, to reflect the
402/08 supply of culverts, dirt and gravel, and the installation of the
approach.
CARRIED
PURCHASING POL 7.3 Purchasing & Procurement Policy #11-20
403/08 Councillor Holsworth moved to table this item until the September
9, 2008 Council meeting.
CARRIED
7.4 Letter from Resident — Reauest to Lease or Purchase the
Former Huxley Nuisance Grounds — Ptn S.W. 20-34-23-W4
for Pasture
404/08 Councillor Hoppins moved that Council direct Administration to
prepare a report on this item for presentation at the September 9,
2008 Council meeting.
Page 5 of 8 Initial:
KNEEHILL COUNTY COUNCIL MEETING MINUTES
August 26, 2008
CARRIED
CORR REPORT 8.0 Correspondence Report
Item: REDA - Letter from Mayor Nimmo, Drumheller, regarding
the formation of a Regional Economic Development Alliance
(REDA) and requesting Kneehill County consider becoming a
part of this regional alliance.
REDA Council directed a letter be sent advising Kneehill County would
send its Central Alberta Economic Partnership representative,
Reeve Calhoun, to the next REDA meeting to gather information
and report back to Council for a decision.
PROV LUB DRAFT Item: Provincial Land Use Bylaw Framework — Council
directed this item be placed on the next Council meeting agenda
for discussion.
405/08 Councillor Wittstock moved that Council receive the
Correspondence Report.
CARRIED
9.0 Council and Committee Reports
COUNCIL REPTS 9.1 Badlands Ambulance Service
BAS Councillor Long provided Council with a written report on August
15th Badlands Ambulance meeting.
CAN BADLANDS 9.2 Canadian Badlands Product Development Committee
Councillor Long provided Council with a written report on the
Canadian Badlands meeting, with information from the
Product Development Committee, providing an update on the
signage strategy based around developing tourism in the four hub
areas of Drumheller, Red Deer, Lethbridge and Medicine Hat.
KAS 9.3 Kneehill Ambulance Service
Reeve Calhoun and Councillor Holsworth provided Council with
an update on the August 14th Kneehill Ambulance Society
meeting.
• Motion approved for the requisition funding to remain on a
per capita basis.
• Provincial Ambulance Transition — contracts to supply
service to be available the end of August.
Letter to be sent to the contractor of the new Three Hills
Ambulance Hall requesting an explanation on the delay in
construction.
9.4 CAAMD&C Directors' Meeting
Page 6 of 8 Initial:
KNEEHILL COUNTY COUNCIL MEETING MINUTES
August 26, 2008
CAAMD&C Reeve Calhoun updated Council on topics discussed at the August
15th CAAMD&C Fall Directors' meeting and advised the Fall
Zone meeting is to be held in Hanna on October 10, 2008.
9.5 Meeting with Minister Danyluk, Alberta Municipal Affairs,
R DANYLUK MTG Consultation Session to Discuss Municipal Challenges and
Issues
Reeve Calhoun reported on the consultation session attended by
Kevin Miner, CAO and herself held in Stettler on August 19th,
2008. Some of the issues included:
• Municipal Sustainability Funding (MSI) — need for
accountability. Emphasis on municipalities working
together to help communities.
• Each municipality had a chance to express issues and
concerns.
Councillor Long moved that Council receive the Council and
406/08 Committee reports.
CARRIED
BUS PENDING 10.0 Business Summary Reports
HORSESHOE Item 301/08: Horseshoe Canyon - Council asked
CANYON Administration the status of the Provincial letter of intent,
regarding the transfer of ownership of the Horseshoe Canyon View
Point to Kneehill County.
Councillor Painter moved that Council receive the Business
407/08 Summary Reports.
CARRIED
10.0 Business Arising from Council and Committee Reports
BUS ARISING MSI Funding — The requirements of the Capital and Operational
portions of the grant were reviewed.
IN CAMERA 11.0 In Camera
408/08 Councillor Wittstock moved that Council go in camera at 2:25 p.m.
CARRIED
Kevin Miner and Barb Long left the meeting at this time.
Reeve Calhoun recorded the balance of the minutes.
Councillor Long moved that Council rise from in camera at 3:20
409/08 p.m.
CARRIED
Page 7 of 8 Initial:
KNEEHILL COUNTY COUNCIL MEETING MINUTES
August 26, 2008
ADJOURNMENT Adjournment
410/08 Councillor Wittstock moved to adjourn the meeting at 3:20 p.m.
CARRIED
Reeve
CAO
Page 8 of 8 Initial: