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Home My WebLink About2008-05-27 Council MinutesKNEEHILL COUNTY COUNCIL MEETING MINUTES May 27, 2008 PRESENT CALL TO ORDER MINUTES OF THE MAY 27TH , 2008 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Carol Calhoun, Reeve Division No. 1 Brian Holsworth, Deputy Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Bob Long, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Brandy Hay Evans ABSENT Division No. 3 Jerry Wittstock, Councillor Reeve Calhoun in the Chair: Reeve Calhoun called the meeting to order at 8:36 a.m. AGENDA 1.0 Adoption of Agenda: The following additions were made to the agenda: Under New Business 245/08 MINUTES 246/08 FIN REPORTS 247/08 6.6 Airport Commission 6.7 "Business Pending" Page for Council Under Committee Reports • 8.1 Kneehill Ambulance Society (KAS) • 8.2 FCSS • 8.3 Mayors & Reeves Meeting Councillor Keiver moved the approval of the agenda as amended. 2.0 Minutes 2.1 Approval of May 13, 2008 Council Minutes Councillor Hoppins requested that motion 227/08 have "in 2008" stated in the motion. Councillor Holsworth moved approval of the May 13, 2008 Regular Council Minutes as amended. CARRIED 4.0 Financial Retorts 4.1 Bank Reconciliation Retort as at April 30th. 2008. Councillor Hoppins moved that Council receive the Bank Reconciliation as presented. CARRIED BUS ARISING 5.0 Business Arising from Previous Minutes H2O TIMELINE 5.1 Water Information to the Public 248/08 Councillor Long moved to receive the summary of details provided to the public on the Kneehill County Regional Water project as information. Page 1 of 5 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES May 27, 2008 6.0 New Business 2008 TAX SALE 6.4 2008 Tax Sale Date 249/08 Councillor Holsworth moved to hold the 2008 Public Tax Sale date on Tuesday, October 28, 2008 at 1:00 p.m. CARRIED 3HILLS FIRE DEPT 6.5 Battle of the Axes Fire Fighter Combat Challenge 250/08 Councillor Hoppins moved Council donate $300.00 to the Battle of the Axes Fire Fighter Combat Challenge for building material used to construct tunnels. CARRIED AIRPORT COMM. 6.6 Three Hills Airport Commission 251/08 Councillor Holsworth moved to table discussion on paving of the Three Hills Airport taxi road. CARRIED Ron Shannon - Manager of Production Operations, Gord Robinson — CBM Consultant, Gary Rose — SR Foreman Three Hills, Derek Trentham — Foreman Three Hills, and Randy Fugelrud — Enviornment Manager with Pengrowth entered the meeting at 8:53 a.m. Bruce Sommerville, Ag. Fieldman entered the meeting at 8:55 a.m. 3.0 Delegations PENGROWTH 3.1 Pengrowth Corporation Introductions where made and Pengrowth representatives proceeded with updating Council on the company, production and operations key focus areas, 2008 plans and if Kneehill County Council and staff had any question or concerns. Pengrowth noted that they have a draft procedure and policy for Clubroot Management. Debi Moon, reporter for The Capital, entered the meeting at 9:10 a.m. Bruce Sommerville left the meeting at 9:20 a.m. RECESS The meeting recessed from 9:29 a.m. until 9:40 a.m. Ron Shannon, Gord Robinson, Gary Rose, Derek Trentham and Randy Fugelrud where not present when the meeting reconvened. 252/08 Councillor Holsworth moved to remove agenda item 6.6 off the table CARRIED 6.0 New Business AIRPORT COMM. 6.6 Three Hills Airport Commission 253/08 Councillor Hoppins moved to receive as information and wait for a report from the Airport Commission regarding the overlay project. CARRIED Carol Sandau and Mike Sandua entered the meeting at 9:43 a.m. 6.7 Business Pending Council Report 254/08 Councillor Holsworth moved Administration prepare a Business Pending Council Report from March 1, 2008 to current. CARRIED Page 2 of 5 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES May 27, 2008 BUS ARISING 5.0 Business Arising from Previous Minutes SHILLS ARENA 5.3 Three Hills Centennial Arena Funding Request Reeve Calhoun moved to contribute $200,000 of Kneehill County's Municipal Sustainability Initiative (MSI) funding to the Three Hills Centennial Arena project. Philip Rough, Planning & Development Officer entered the meeting at 9:57 a.m. 255/08 Reeve Calhoun moved to table agenda item 5.3 till later in the meeting CARRIED 256/08 Councillor Long moved out of Council and into Public Hearing at 9:58 a.m. CARRIED 257/08 Councillor Holsworth moved back into Regular Council meeting at 10:06 a.m. CARRIED PUL 5.2 Bylaw 1576 - Public Utility Lot (PUL) 258/08 Councillor Hoppins moved second reading of Bylaw 1576. CARRIED 259/08 Councillor Keiver moved third reading of Bylaw 1576. Philip Rough and Mr. & Mrs. Sandau left the meeting at 10:08 a.m. TANGIBLE CAPITAL 5.4 Tangible Capital Asset Policy 260/08 Councillor Holsworth moved Policy # 16-13 — Tangible Capital Assets Accounting Standards & Depreciation as presented and to be brought back to Council in one year for review. CARRIED 261/08 Reeve Calhoun moved to remove agenda item 5.3 off the table. CARRIED THREE HILLS ARENA 5.3 Three Hills Centennial Arena Funding Request 262/08 Councillor Hoppins moved to amend Reeve Calhoun's motion to reduce Kneehill County's contribution to the Three Hills Centennial Arena project to $165,519.00 of MSI funding ($99,313 coming from Community Inter -Municipal and $66, 206.00 coming from Core Capital Inter -Municipal). CARRIED 263/08 Council voted on the original motion by Reeve Calhoun as amended above. X317.iIa RECESS The meeting recessed from 10:25 a.m. until 10:35 a.m. 6.1 Use of County Vehicles and Taxable Benefits Mr. Miner noted on the report that recommendation #3 would become recommendation #1. 264/08 Councillor Hoppins moved to direct Administration to make amendments and bring back to a future Council meeting. CARRIED Page 3 of 5 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES May 27, 2008 2008 MILL RATE 6.2 2008 Mill Rate Bylaw 1577 and Budget 265/08 Councillor Holsworth moved first reading of Bylaw 1577. CARRIED 266/08 Councillor Hoppins moved second reading of Bylaw 1577. CARRIED 267/08 Councillor Holsworth moved to consider third reading of Bylaw 1577. CARRIED UNAMIOUSLY 268/08 Councillor Long moved third reading of Bylaw 1577. CARRIED Chantal Yarema, BDO Dunwoody LLP, entered the Council meeting at 10:51 a.m. WSA BYLAW 6.3 Water Service Area Tax Bylaw 1575 269/08 Councillor Holsworth moved first reading of Bylaw 1575. CARRIED 270/08 Reeve Calhoun moved second reading of Bylaw 1575. CARRIED 271/08 Councillor Hoppins moved to consider third reading of Bylaw 1575. UNAMIOUSLY CARRIED 272/08 Councillor Painter moved third reading of Bylaw 1575 CARRIED RECESS The meeting recessed from 10:57 a.m. until 11:05 a.m. Debi Moon left the meeting at 11:06 a.m. 3.0 Delegations AUDIT 3.3 BDO Dunwoody LLP — Chantal Yarema Ms. Yarema presented Kneehill County's 2007 Financial Statements. 273/08 Councillor Holsworth moved to accept the 2007 Financial Statements as amended. CARRIED RECESS The meeting recessed from 11:49 a.m. until 12:58 p.m. Chantal Yarema was not present when the meeting reconvened. CORR REPORT 7.0 Correspondence Report 274/08 Councillor Hoppins moved that Council receive the Correspondence Report. CARRIED COUNCIL REPORTS 8.0 Council and Committee Reports KAS 8.1 Kneehill Ambulance Society WAS) Councillor Holsworth provided Council with a written report. 8.2 Kneehill Regional Family & Community Support Services F( CSS) FOSS Councillor Holsworth provided Council with a written report. Page 4 of 5 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES May 27, 2008 REEVES MEETING 8.3 Mayors and Reeves Meeting Reeve Calhoun gave Council a verbal report on the last Mayors and Reeves meeting she attended. RCMP SCH OFCR. RCMP School Resource Officer Program Reeve Calhoun reported that she was notified of another meeting regarding the RCMP School Resource Officer Program was to be held at the Elnora Public School on May 30, 2008 at 9:00 a.m. to discuss Funding Partners. FAM. FARM AWRD. Calgary Stamped 2008 Family Farm Award Councillor Hoppins informed Council the 2008 Family Farm Award will be awarded to Richard Rowbottom and Joe Rowbottom. Councillor Hoppins will represent Kneehill County and the ASB Board at the July 7th Calgary Stampede Family Farm Awards presentations. 275/08 Reeve Calhoun moved that Council receive the Council and Committee reports. CARRIED BUS. ARISING 9.0 Business Arising from Council and Committee reports. There was no business arising. IN CAMERA 11.0 In Camera 276/08 Councillor Painter moved that Council go in camera at 1:19 p.m. CARRIED 277/08 Councillor Hoppins moved that Council rise from in camera at 2:40 p.m. CARRIED ADJOURNMENT Adiournment 278/08 Councillor Holsworth moved to adjourn the meeting at 2:41 p.m. CARRIED Reeve CAO Page 5 of 5 Initial: