The URL can be used to link to this page

Home My WebLink About2008-05-13 Council MinutesKNEEHILL COUNTY COUNCIL MEETING MINUTES May 13, 2008 MINUTES OF THE MAY 13TH , 2008 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT CALL TO ORDER PRESENT: Division No. 2 Carol Calhoun, Reeve Division No. 1 Brian Holsworth, Deputy Reeve Division No. 3 Jerry Wittstock, Councillor Division No. 4 Glen Keiver, Councillor Division No. 5 Bob Long, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Recording Secretary ABSENT Division No. 6 Laurie Watt Brandy Hay Evans Ken Hoppins, Councillor Reeve Calhoun in the Chair: Reeve Calhoun called the meeting to order at 8:51 a.m. Rob Mayhew, Director of Operations, Yvonne Evans, Operations Executive Assistant and Debi Moon, reporter for The Capital, were present when the meeting was called to order. AGENDA 1.0 Adoption of Agenda: The following additions were made to the agenda: Under Operations 4.2 Request for Gravel 4.3 Letter from a Ratepayer Under New Business 6.5 Swalwell 4H Beef Club's 25th Anniversary Under Correspondence • Letter from the Town of Three Hills Under Committee Reports • 8.1 Kneehill Housing • 8.2 Kneehill Regional Water Service Commission 8.3 School Resource Officer 8.4 Central Alberta Economic Partnership 8.5 Three Hills Grad Page 1 of 6 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES May 13, 2008 224/08 Councillor Long moved the approval of the agenda as amended. MINUTES 2.0 Minutes 2.1 Approval of April 22, 2008 Council Minutes 225/08 Councillor Keiver moved approval of the April 22, 2008 Regular Council Minutes. 2.2 Approval of April 22, 2008 Public Hearing Minutes 226/08 Councillor Holsworth moved approval of the April 22, 2008 Public Hearing Minutes CARRIED OPERATIONS 4.0 Operations 4.1 Operations Report OPERATIONS REPT Rob Mayhew, Director of Operations, presented the Operations Report, comprised of Transportation (Roads) and Water Summary Reports. DUST CONTROL Dust Control on Gravel Stockpile Haul Roads Operations reported there are 5 to 10 landowners living on the gravel stockpile haul roads. Kneehill County's Gravel Crew currently has 5 gravel trucks hauling from the stockpile sites, each gravel truck making approximately 6 to 8 loads a day. 227/08 Councillor Holsworth moved that Council supply the 5 to 10 landowners located on the gravel stockpile haul site roads with 400feet of dust control free of charge in 2008 and any additional dust control will be as per county policy. CARRIED Councillor Holsworth left the meeting 9:21 a.m. to 9:27 a.m. 228/08 Reeve Calhoun moved the meeting in camera at 9:30 a.m. CARRIED Debi Moon, reported for The Capital, left the meeting when Council moved to In Camera. 229/08 Councillor Long moved to rise from in Camera at 10:26 a.m. CARRIED Page 2 of 6 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES May 13, 2008 WSA PHASE 2 230/08 GRAVEL SUPPLY 231/08 232/08 Water Service Area — Phase 2 Councillor Long moved that Operations move forward with the landowner issues in the most economical route to supply Phase 2 of the Water Service Area with water. CARRIED Gravel Supply — Clearwater County and Starland County Councillor Holsworth moved that Kneehill County Council formally request permission for gravel pit operations in Clearwater County and Starland County CARRIED Councillor Holsworth moved that Council receive the Director of Operations Report. CARRIED Jerry Brett, Senior Planning and Development Officer, and Philip Rough, Planning & Development Officer, entered the meeting at 10:30 a.m. Rob Mayhew and Yvonne Evans left the meeting at 10:30 a.m. BYALW 1576 3.2 Bylaw 1576 — Public Utility Lot (PUL) Jerry Brett presented the proposed Public Utility Lot (PUL) located at SE 27-28-24 W4 for the WSA Phase 2 Reservoir location. Philip Rough noted an error in the report and corrected that the parcel would contain .6 hectares (1.483 acre) portion, more or less. 233/08 Councillor Holsworth moved first reading for Bylaw 1576 — Creation of a PUL for the purposes of a reservoir site. CARRIED 234/08 Councillor Wittstock moved that Council schedule the Public Hearing for the Bylaw 1576 for Tuesday, May 27 at 10:00 a.m. CARRIED The meeting recessed from 10:42 a.m. until 10:49 a.m. Chantal Yarema, Auditor BDO Dunwoody LLP, was present when Council reconvened. Jerry Brett and Philip Rough were not present when the meeting reconvened. 2007 AUDIT 3.3 BDO Dunwoody LLP Chantel Yarema updated Council on the on-going 2007 audit and notified Council that she would be presenting the final drafts next Council meeting (May 27', 2008) as Kneehill County's extension Page 3 of 6 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES May 13, 2008 deadline is on May 31, 2008. Ms. Yarema presented a formalized quote for BDO Dunwoody LLP to perform quarterly reports. 235/08 Reeve Calhoun moved to have additional professional quarterly audits performed by BDO Dunwoody LLP. CARRIED Chantal Yarema and Laurie Watt, Assistant CAO, left the Council meeting at 11:28 a.m. 5.0 Business Arising from Previous Minutes POLICY 14-14 5.1 Policy #14-14 Amendment — Water & Utility Billings 236/08 Councillor Wittstock moved approve Policy #14-14 as presented, and delete Policy #9-1. CARRIED 6.0 New Business EQUITY 6.2 Equity Water Billing 237/08 Councillor Holsworth moved that Administration take over the billing for the Equity water from the Town of Three Hills effective July 1St, 2008 and inform each water user of the billing change. CARRIED RECESS The meeting recessed from 11:53 a.m. until 1:02 p.m. Councillor Holsworth was absent and Laurie Watt was present when the meeting reconvened. Reeve Calhoun made an addition to: 7.0 Correspondence Report • Letter from the Town of Three Hills — Centennial Arena Funding MARIGOLD 6.4 Marigold Library Agreement Amendment 238/08 Councillor Long moved that Council approve the signing of the amended Marigold agreement CARRIED ROAD UPGRADE REQ 6.1 Road Upgrade Request — RR24-1 (Fisher Davis Road) Councillor Long moved that Council receive as information and directed Administration to bring this request back to a future Council meeting. Page 4 of 6 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES May 13, 2008 SWALWELL 411 6.5 Swalwell 4H Beef Club's 25th Anniversar 239/08 Councillor Wittstock moved Kneehill County present Swalwell 4H Beef Club with a 25th Anniversary plaque at the June 20th celebration. CARRIED CORR REPORT 7.0 Correspondence Report Last meeting Council requested more information regarding the cost and plans for the Centennial Arena from the Town of Three Hills. The information was passed out earlier in the morning as it did not make the agenda deadline. 240/08 Councillor Wittstock moved that Administration bring this topic back to the next Council meeting. CARRIED 241/08 Councillor Painter moved that Council receive the Correspondence Report. CARRIED COUNCIL REPORTS 8.0 Council and Committee Reports KNEEHILL HOUSING 8.1 Kneehill Housing Reeve Calhoun emailed members of Council her written report a head of time. 8.2 Kneehill Regional Water Service Commission (KRWSC) KRWSC Councillor Wittstock provided Council with a verbal report of the KRWSC meeting on May 20th RCMP SCH OFCR 8.3 RCMP School Resources Program Presentation Reeve Calhoun updated Council that she did not attend the meeting held in Elnora but did request the meeting notes be forwarded to her for her information. CENT AB ECO. PART. 8.4 Central Alberta Economic Partnership Reeve Calhoun provided Council with an update on the meeting she attended. GRAD 3 HILLS Three Hills Graduation 242/08 Councillor Long moved that Reeve Calhoun and spouse attend the Three Hills Graduation, on behalf of Kneehill County. CARRIED PHYSICIAN COMM Physician Recruitment & Retention Committee Councillor Long updated Council on the meeting he attended. Page 5 of 6 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES May 13, 2008 243/08 Reeve Calhoun moved that Council receive the Council Committee reports. CARRIED BUS. ARISING 9.0 Business Arising from Council and Committee reports. There was no business arising. ADJOURNMENT Adiournment Councillor Wittstock moved to adjourn the meeting at 2:22 p.m. 244/08 CARRIED Reeve CAO Page 6 of 6 Initial: