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HomeMy WebLinkAbout2008-04-22 Council MinutesKNEEHILL COUNTY COUNCIL MEETING MINUTES April 22, 2008 PRESENT CALL TO ORDER MINUTES OF THE APRIL 22ND , 2008 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Carol Calhoun, Reeve Division No. 1 Brian Holsworth, Deputy Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Bob Long, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barb Long ABSENT Division No. 3 Jerry Wittstock, Councillor Reeve Calhoun in the Chair: Reeve Calhoun called the meeting to order at 8:32 a.m. AGENDA 1.0 Adoption of Agenda: The following additions were made to the agenda: Under Operations 4.1(a) Kirkpatrick Water Area Under Committee Reports • 9.3 David Thompson Health Region Workshop 0 9.4 Kneehill Ambulance Society • 9.5 Badlands Ambulance Society 187/08 Councillor Long moved the approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of April 8, 2008 Council Minutes 188/08 Councillor Holsworth moved approval of the April 8, 2008 Regular Council Minutes. CARRIED FIN REPORTS 5.0 Financial Reports 5.1 Bank Reconciliation Report as at March 31, 2008. 5.2 Financial Statements 189/08 Councillor Hoppins moved that Council receive the Financial Reports as presented. CARRIED BUS ARISING 6.0 Business Arising from Previous Minutes HAMLET H2O USERS 6.1 Letter to Hamlet & Equity Water Users — Rate Increase 190/08 Councillor Holsworth moved that Administration be directed to distribute by mail, to all the hamlet and Equity water users, the rate increase letter as amended by Council. CARRIED 6.5 Hamlet Addressing System HAMLET ADDRESSES Councillor Painter moved that Council direct Administration to 191/08 continue researching this issue and to bring a draft Hamlet Addressing Policy to a future Council meeting. CARRIED Page 1 of 6 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES April 22, 2008 7.0 New Business DONATION REQ 7.3 Request for Financial Assistance to Participate in the 2008 SENIOR GAMES Senior Games (Joan & John Boekema) 192/08 Councillor Hoppins moved that Council decline the request and receive as information. MOTION DEFEATED Rob Mayhew, Director of Operations, Yvonne Evans, Operations Executive Assistant, and Brandy Hay Evans, Operations Assistant, entered the meeting at 8:55 a.m. 193/08 Councillor Long moved that Council approve a donation in the amount of $100.00 to assist with the costs of participating in the 2008 Senior Games. OPERATIONS 4.0 Operations 4.2 Bulk Fill Water in Huxley HUXLEY BULK H2O Councillor Hoppins moved that Council direct Administration to 194/08 replace the old, damaged coin unit with a touch pad system that will be consistent with those for the new Water Service Area. CARRIED 4.1 Operations Report OPERATIONS REPT Rob Mayhew, Director of Operations, presented the Operations Report, comprised of Transportation (Roads) and Water Summary Reports. Debi Moon, reporter for The Capital, entered the meeting at 9:20 a.m. KIRKPATRICK 4.1a Kirkpatrick Water Service Area Council reported there are a few residents from the Kirkpatrick Reservoir area requesting connection to the regional waterline, and requested Operations to investigate the possibility of providing this service. 195/08 Councillor Long moved that Council receive the Director of Operations Report. H2O POLICY 14-13 6.0 Business Arising from Previous Minutes Continued 6.3Water & Utilities — Policy 14-13 Connecting to a Waterline: Post -Design but Pre- Construction or During Construction 196/08 Councillor Holsworth moved this item be tabled until after the In Camera Session. CARRIED DUST CONTROL 6.4 Transportation Policv 134A — Dust Control. Calcium Chloride 197/08 Councillor Holsworth moved that Council approve Policy 134A, as amended. CARRIED Note: Council requested Administration to investigate the possibility of applying dust control on roads adjacent to those stock pile sites that are consistently used by Kneehill County and bring a report back to Council. Page 2 of 6 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES April 22, 2008 Rob Mayhew, Yvonne Evans and Brandy Hay Evans left the meeting at 9:50 a.m. The meeting recessed from 9:50 a.m. until 10:00 a.m. Jerry Brett, Senior Planning and Development Officer, and Philip Rough, Planning & Development Officer, entered the meeting at 10:00 a.m. PUBLIC HEARING 198/08 Councillor Holsworth moved the meeting recess to hear the public hearing scheduled for 10:00 a.m. CARRIED Time: 10:01 a.m. 199/08 Councillor Hoppins moved the meeting back in session. CARRIED Time: 10:15 a.m. 7.0 New Business LUB 1574 7.2 Bylaw 1574 — Amending LUB 1564 200/08 Councillor Holsworth moved second reading to Bylaw 1574, that being a bylaw to amend Land Use Bylaw 1564. CARRIED 201/08 Councillor Hoppins moved third reading to Bylaw 1574. CARRIED PURCHASE LOT 7.1Reauest to Purchase Wimborne Parcel (Plan 7015EF: Blockl; Lot 4 110 Centre Street) 202/08 Reeve Calhoun moved that Council direct Administration to issue a limited invitational tender to the adjacent landowners of the above referenced parcel, with the condition that it must be consolidated with the adjoining lot and with a reserve bid to cover the costs incurred by the County for past taxes and lot clean-up. CARRIED Jerry Brett and Philip Rough left the meeting at 10:30 a.m. MSI FUNDING 6.0 Business Arising Continued 6.2 Municipal Sponsorship Initiative (MSI) Funding Request from Town of Three Hills for Centennial Arena Proiect 203/08 Councillor Hoppins moved that Council receive this request as information and decline committing funding from the Inter- municipal portion of the County's MSI funding to the Centennial Arena Project. Chantel Yarema, Auditor for BDO Dunwoody LLP entered the meeting at 10:50 a.m. Councillor Long moved the MSI funding request be tabled until 204/08 following the presentation by BDO Dunwoody. CARRIED PRESENTATIONS 3.0 Presentations BDO DUNWOODY 3.3 BDO Dunwoody LLP Introductions were made and Chantel Yarema updated Council on the on-going 2007 audit. She advised that staffing issues at Kneehill County had caused a delay in the completion and posting of items which resulted in pushing the completion of the audit into May. Ms. Yarema advised that most of the audit has now been completed but recommended Kneehill County request an extension Page 3 of 6 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES April 22, 2008 with Alberta Municipal Affairs until May 31, 2008 to ensure adequate time for completion. 205/08 Councillor Hoppins moved the meeting in camera, with only Council and Ms. Yarema present. CARRIED Time: 10:58 a.m. Kevin Miner, Laurie Watt, Debi Moon, and Barb Long left the meeting at this time. 206/08 Councillor Holsworth moved the meeting back in session. CARRIED Time: 11:32 a.m. Entering the meeting at this time were Kevin Miner, Laurie Watt, Debi Moon and Barb Long. Cst. Rick Kohut, RCMP School Resource Officer out of Lacombe, Alberta, and Cst. Amanda Smeal, Three Hills RCMP Detachment, entered the meeting at 11:34 a.m. RCMP SCHOOL 3.4 RCMP School Resource Program Presentation RESCOURCE PRG A presentation was made to Council regarding the School Resource Officer Program, its objectives, vision, and funding partners. A business plan was distributed to those present and a lengthy discussion ensued regarding the program. Reeve Calhoun thanked the delegation for their presentation. RECESS The meeting recessed from 12:10 p.m. until 1:00 p.m. Present when the meeting reconvened was Kevin Miner. IN CAMERA In Camera 207/08 Councillor Long moved the meeting in camera. Time: 1:05 p.m. 208/08 Councillor Holsworth moved that Council rise from in camera at 1:55 p.m. CARRIED Barb Long entered the meeting at 1:55 p.m. Chantel Yarema left the meeting at 1:55 p.m. MSI FUNDING REQ 6.0 Business Arising Continued ARENA PROJECT 6.2 MSI Funding Request 209/08 Councillor Hoppins moved to lift Agenda Item 6.2 off the table. CARRIED Laurie Watt entered the meeting at 2:00 p.m. RECORDED VOTE Reeve Calhoun requested a recorded vote on Motion # 203/08, "Councillor Hoppins moved that Council receive this request as information and decline committing funding from the Inter- municipal portion of the County's MSI funding to the Centennial Arena Project." In favour were Councillor Hoppins, Councillor Painter and Councillor Keiver. Opposed were Reeve Calhoun, Councillor Long, and Councillor Holsworth. Page 4 of 6 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES April 22, 2008 MOTION DEFEATED 210/08 Reeve Calhoun moved that Kneehill County request further information on the Centennial Arena Project prior to a decision being made regarding potential funding from the County's inter- municipal portion of the MSI funding. CARRIED RADIO REPORT 6.6 Operations Radio Report 211/08 Councillor Painter moved that Council receive the Operations Radio Report as information. CARRIED AUDIT EXTENSION 7.0 New Business Continued 7.4 Audit Extension Request 212/08 Councillor Hoppins moved that Council approve the request to the Minister of Municipal Affairs to extend the deadline for Kneehill County to submit 2007 audited financial statements to May 31, 2008. CAR RIED 3.0 Presentations Continued RCMP RES OFCR 3.4 RCMP School Resource Officer Program 213/08 Councillor Hoppins moved that Kneehill County support in principal, the RCMP School Resource Officer Program. MOTION DEFEATED 214/08 Councillor Hoppins moved that Council approve the attendance of the Reeve at the RCMP School Resource Officer meeting being held in Elnora. CARRIED 7.0 New Business Continued 7.5 Airport Commission Member AIRPORT REP Councillor Long moved that Council appoint Councillor Painter as 215/08 the second elected official to serve on the Airport Commission. CARRIED E911 CONCERN 6.0 Business Arising Continued 6.7 E911- Rural Addressing Concern 216/08 Councillor Long moved that Council receive this report as information. CARRIED CORR REPORT 8.0 Correspondence Report 217/08 Councillor Painter moved that Council receive the Correspondence Report. CARRIED COUNCIL REPORTS 9.0 Council and Committee Reports 9.1 Airport Commission AIRPORT COMM Councillor Keiver provided Council with a verbal report of the meeting, advising that as there was not a quorum present it was an unofficial meeting. Appointing a second representative to the Commission should help this situation from re -occurring. 9.2 Drumheller & District Solid Waste Management Committee DRUM SOLID WASTE Councillor Long provided a verbal report on the April meeting and Administration advised Kneehill County had signed banking line of credit papers to enable Drumheller & Solid Waste to access funds prior to receiving their provincial grant. Page 5 of 6 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES April 22, 2008 9.5 Badlands Ambulance Society (BAS) BAS Councillor Long provided a verbal report on the April Badlands Ambulance Society meeting. KRWSC 9.3 David Thompson Health Region (DTHR) Workshop Councillor Hoppins provided a written report of the DTHR workshop attended by Reeve Calhoun and himself. 9.4 Kneehill Ambulance Society (KAS) KAS Councillor Holsworth provided Council with a written report of the Kneehill Ambulance meeting. • Potential 2008 per capita increase from $53.00 to $87.00 for operational expenses. • 2008 per capita for capital expenses being investigated. • New Kneehill County maps requested. • Next meeting May 20tH • Request to place KAS budgeting on next Council meeting agenda. 218/08 Councillor Long moved that Council receive the Council Committee reports. CARRIED 10.0 Business Arising from Council and Committee reports. There was no business arising. The meeting recessed from 3:05 p.m. until 3:10 p.m. Present when the meeting reconvened were Rob Mayhew, Operations Director, and Yvonne Evans, Operations Executive Assistant. IN CAMERA 11.0 In Camera 219/08 Councillor Painter moved that Council go in camera at 3:10 p.m. CARRIED 220/08 Councillor Keiver moved that Council rise from in camera at 4:23 p.m. CARRIED H2O CONNECTIONS 6.0 Business Arising Continued 6.3 Water & Utilities Policy 14-13: Connecting to a POLICY 14-13 Waterline: Post -design but Pre -Construction or During Construction 221/08 Councillor Holsworth moved Agenda Item 6.3 be lifted off the table. CARRRIED 222/08 Councillor Holsworth moved approval of Policy 14-13 as amended by Council. CARRIED ADJOURNMENT Adjournment Councillor Long moved to adjourn the meeting at 4:26 p.m. 223/08 CARRIED Reeve CAO Page 6 of 6 Initial: