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Home My WebLink About2008-04-08 Council MinutesKNEEHILL COUNTY COUNCIL MEETING MINUTES April 8, 2008 PRESENT CALL TO ORDER MINUTES OF THE APRIL 8TH, 2008 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Carol Calhoun, Reeve Division No. 1 Brian Holsworth, Deputy Reeve Division No. 3 Jerry Wittstock, Councillor Division No. 4 Glen Keiver, Councillor Division No. 5 Bob Long, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barb Long Reeve Calhoun in the Chair: Reeve Calhoun called the meeting to order at 8:32 a.m. AGENDA 1.0 Adoption of Agenda: The following additions were made to the agenda: Under New Business • 6.9 Schedule Meeting Date for Department Overviews • 6.10 Rural Addressing • 6.11 Central Alberta Economic Partnership (CAEP) MLA Round Table Session Under Committee Reports • 8.1 Kneehill Ambulance Service • 8.2 Canadian Badlands • 8.3 WildRose Community Futures • 8.4 Physician Recruitment and Retention Committee • 8.5 RCMP School Resource Officer 157/08 Councillor Long moved the approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of March 27, 2008 Council Minutes 158/08 Councillor Hoppins moved approval of the March 27, 2008 Regular Council Minutes. o" 2.2 Approval of March 27, 2008 Public Hearing Minutes (Redesignation -Roberts) 159/08 Councillor Holsworth moved approval of the March 27, 2008 Public Hearing minutes. CARRIED BUS ARISING 5.0 Business Arising from Previous Minutes RATEPAYER MTG 5.2 Ratepayer Meeting Agenda 160/08 Councillor Keiver moved approval of the 2008 Ratepayer Meeting Agenda. CARRIED Rob Mayhew, Operations Director, and Brandy Hay Evans, Operations Assistant, entered the meeting at 8:45 a.m. Page 1 of 6 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES April 8, 2008 Yvonne Evans, Operations Executive Assistant entered the meeting at 8:50 a.m. OPERATIONS 4.0 Operations CHIP SEAL PRG 4.3 Chip Seal Program 2008 161/08 Councillor Holsworth moved that Council approve the awarding of the 2008 Chip Seal Program to Ant Construction, with the cost not to exceed the budgeted amount of $824,640.00. CARRIED Laurie Watt left the meeting at 9:17 a.m. to obtain additional information on dust control. Debi Moon entered the meeting at 9:20 a.m. Laurie Watt re-entered the meeting at 9:25 a.m. 4.2 Dust Control 2008 DUST CONTROL Councillor Holsworth moved that Council approve the use of 162/08 Calcium Chloride as the dust control product for 2008, at a cost of $1.50 per linear foot for a minimum distance of 400 feet, with any additional distance at a cost of $3.00 per linear foot. CARRIED The meeting recessed from 10:15 a.m. until 10:26 a.m. OPERATIONS REPT 4.1 Director of Operations Report 163/08 Rob Mayhew provided information on the following: • Water Service Area Project Phase 1 — discussion regarding the costs for applications to connect to the main distribution line, falling between post -design and pre -construction. Direction of Council was that each application be brought to Council for approval as the increase in costs would affect the budget. Administration also directed to prepare an additional Post -design policy for Council consideration. • Crop damage payments — ratepayer feedback is for the County to pay more, particularly second year damage. Councillor Hoppins moved that Council direct Administration to CROP DAMAGE amend Policy 13-18 to include second year crop damage payable at 164/08 one third (1/3) of the amount provided for first year crop damage. CARRIED • Industry Water Users — cost to supply a riser. Rob will gather further information and bring back to Council for a decision. • Two applications received to connect to Phase I (post - design) POST DESIGN APPS Councillor Hoppins moved that Council approve the application 165/08 from Harvey Schindel, S.W. 26-30-24-W4, to connect to Phase 1 of the Water Service project, for a cost of $17,959.30. CARRIED 166/08 Councillor Hoppins moved that Council approve the application from Paul and Janis Goldamer, N.W. and N.E. 35-29-23-W4, to connect to Phase 1 of the Water Service project, for a cost of $22,654.15. CARRIED • Graders & gravel — Maintenance of roads to be added to the Strategic Planning Session agenda. Page 2 of 6 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES April 8, 2008 Councillor Wittstock moved that Council receive the Operation Director's Report. CARRIED Lee Goehring, Regional Manager, and Howie Hedges, Project Manager for EXH Engineering, entered the meeting at 11:25 a.m. EXH 3.2 EXH EnOneerin Presentation Lee Goehring provided Council with an update of the purchase of EXH Engineering from Genivar, advising the main goal of the company is to keep the existing clients and to provide great service. He reassured Council that it should be business as usual. Reeve Calhoun advised Council's concern was that the existing service continue as the County has a lot invested in the water project and thanked them for attending Council to provide an update. Rob Mayhew, Yvonne Evans, Brandy Hay Evans, Lee Goehring, and Howie Hedges left the meeting at 11:35 a.m. OLD BUSINESS 5.0 Business Arising from Previous Minutes - Continued 5.3 Reschedule Public Hearing for Bylaw 1574 — LUB Amendments 167/08 Councillor Wittstock moved that Council re -schedule the Public Hearing for amendments to Land Use Bylaw 1564 for Tuesday, April 22 at 10:00 a.m. CARRIED SUPP TAXATION 5.4 SuuDlementary Assessments and Taxation 168/08 Councillor Hoppins moved that Council receive as information. CARRIED 6.0 New Business BOOK PROJECT 6.1 AAMDC Centennial Book Proiect 69/08 Reeve Calhoun moved that Council direct Administration to respond to the questions for the AAMDC Centennial Book Project. CARRIED FIRE GUARDIANS 6.6 Appointment of Fire Guardians 170/08 Councillor Holsworth moved that Council appoint the following Fire Guardians for the 2008/2009 year: • Kneehill County Office — Niall Sharpe • Three Hills Fire Department — Art Creasser and Don Richards • Acme Fire Department — John Schmidt, Ron Schmidt, Sue Schmidt, Tim Brown, Bert Jackson, Gerry Woods • Carbon Fire Department — Kerry Morgan, Don Appleyard, Todd Somers, Daryl Hay, Neil Bertsch, Paul Goldamer, Tom Stern • Linden Fire Department — Dalin Reimer, Robin Boese, Jeremy Regehr, Mike Barkman, Karl Klassen, Trevor Toews, Earl Reimer, Jeff Schartner, Mike Ratzlaff, Sid Toews, Brent Enns, Stan Wiebe, Scott Regehr, Darin Wiebe, Eldo Toews, Shawn Klassen, Gene Isaac, Jon Baerg, Gene Reimer, Kevin Klassen, BeeJay Baerg, Brian Klassen, Jamie Enns • Torrington Fire Department — Mike Bauer, Jeff Miller, Jeff Bauer, Stan Martin • Trochu Fire Department — Lawrence Hogg, Richard Hoppins, Todd Enzie, Marvin Franke, Joe Wohl, Bill Wohl CARRIED Page 3 of 6 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES April 8, 2008 The meeting recessed from 11:45 a.m. until 12:50 a.m. CAEP 6.11 Central Alberta Economic Partnership (CAEP) - MLA Round Table Session 171/08 Councillor Long moved that Council approve the attendance of the Reeve, or alternate, at the CAEP MLA Round Table Session being held on Friday, April 25th, 2008. CARRIED TANG CAP ASSETS 6.2 Tangible Capital Asset Proiect 172/08 Councillor Holsworth moved that Council receive as information. CARRIED Council directed Administration to place on a fall Council meeting agenda for an update. MUN SUST PROJECT 6.3 Municipal Sustainability Planning Initiative Proiect 173/08 Councillor Hoppins moved that Council receive this report as information, and to decline participation at this time. CARRIED WSA CONCERNS 6.4 Letter of Concern — Kneehill Water Service Proiect 174/08 Councillor Holsworth moved that Council approve a response by Reeve Calhoun providing information on the items of concern. CARRIED ASSMNT INSPECTION 6.8 Assessment Inspections 175/08 Councillor Long moved that Council receive this report as information. CARRIED DEPT OVERVIEWS 6.9 Department Overviews (Pre -Strategic Planning Session 176/08 Reeve Calhoun moved that the Department Overviews be scheduled for Wednesday, May 21St at 8:00 a.m. CARRIED RURAL ADDRESSING 6.10 Rural Addressing 177/08 Councillor Keiver moved that Council direct Administration to investigate the Rural Addressing concerns regarding connection to 911 and street signs in Sunnyslope, and provide information at the next Council meeting. CARRIED Debi Moon entered the meeting at 1:23 p.m. Laurie Watt left the meeting at 1:24 p.m. 5.0 Business Arising Continued 5.1 Equalization of Water Costs — Hamlets & Water Distribution Systems WATER COSTS Councillor Hoppins moved that Council aRErove the following water costing as provided in the April 8t report: • Effective June 1, 2008 — step la • Effective November 1, 2008 — Step lb • Effective Spring of 2009 — Step 2 MOTION DEFEATED 178/08 Councillor Keiver moved the hamlet monthly water rates be set at $25.00 plus the current cost of water effective July 1, 2008, with letters being sent to the affected parties, and any further increases to be reviewed in the spring of 2009. CARRIED Administration to bring the draft ratepayer letters advising of this increase to the next Council meeting for approval. Page 4 of 6 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES April 8, 2008 6.0 New Business Continued PHYS COMMITTEE 6.5 Rural Physician Recruitment and Retention Committee — Letter from Town of Trochu 179/08 Councillor Long moved that Council receive as information the formal acknowledgment from the Town of Trochu regarding the County's prominent role in the Physician Recruitment and Retention Committee. CARRIED MSI ALLOCATIONS 6.7 Municipal Sustainability Initiative (MSI) Grant Funding 180/08 Councillor Hoppins moved that Council approve the allocation of the following MSI funds: • $40,000.00 allocated towards the Torrington and Huxley reservoirs. • $15,000.00 allocated towards the Torrington RV Dump Station and Lagoon repairs. • $451,808.00 allocated towards a Building Rehabilitation and Replacement Fund. CARRIED 181/08 Councillor Holsworth moved that the Council allocate 30% of the total MSI funding, for the years 2009 to 2017, to the Building Rehabilitation and Replacement Fund. CARRIED CORR REPORT 7.0 Correspondence Report 182/08 Councillor Painter moved that Council receive the Correspondence Report. CARRIED COUNCIL REPORTS 8.0 Council and Committee Reports 8.1 Kneehill Ambulance Society (KAS) KAS Councillor Holsworth reported on the meeting of March 27, 2008 and provided the unapproved minutes for review by Council. 8.2 Canadian Badlands AGM CAN BADLANDS Councillor Long provided a written report of the Canadian Badlands Annual General Meeting held in Taber on March 28th 8.3 Community Futures WildRose Director's Meeting COMM FUTURES Councillor Long provided a written report of the April 3rd Community Futures WildRose Directors' Meeting. 8.4 Physician Recruitment & Retention Committee PHYS COMMITTEE Councillor Long reported on the Physician Recruitment and Retention Task Force meeting held in Three Hills on April 1St, 2008. Shelley Jackson, Director, Kneehill Regional FCSS, entered the meeting at 2:20 p.m. to hear the information regarding the RCMP School Resource Officer Program. RCMP/SCHOOLS 8.5 RCMP School Resource Officer Program Reeve Calhoun provided information regarding a possible RCMP School Resource Officer Program, from a meeting held with the Mayors & Reeves, RCMP Staff Sergeant Bill Laidlaw and Constable Amanda Smeal, and School Administrators from Three Hills, Trochu, Elnora, and Delburne. • Cost of $108,000 per year for a 3 year commitment. Page 5 of 6 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES April 8, 2008 • Program goal is to make a safe learning environment and will include: Emergency Response Plans, DARE program, bullying, assaults, arrange for drug dogs etc. 183/08 Councillor Hoppins moved that Council extend an invitation to Staff Sergeant Bill Laidlaw to make a presentation to Council on the proposed School Resource Officer program. CARRIED 184/08 Councillor Painter moved that Council receive the Council Committee Reports as presented. CARRIED 10.0 Business Arising from Council and Committee reports. There was no business arising. The meeting recessed from 3:00 p.m. until 3:06 p.m. IN CAMERA 11.0 In Camera 185/08 Councillor Long moved that Council go in camera at 3:07p.m. CARRIED Barb Long and Kevin Miner left the meeting at this time. Reeve Calhoun recorded the balance of the minutes. 186/08 Councillor Long moved that Council rise from in camera at 4:24 p.m. CARRIED ADJOURNMENT Adjournment The meeting adjourned at 4:25 p.m. CARRIED Reeve CAO Page 6 of 6 Initial: