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Home My WebLink About2008-01-29 Council MinutesKNEEHILL COUNTY COUNCIL MEETING MINUTES January 29, 2008 PRESENT ABSENT CALL TO ORDER MINUTES OF THE JANUARY 29TH, 2008 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Carol Calhoun, Reeve Division No. 1 Brian Holsworth, Deputy Reeve Division No. 5 Bob Long, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ABSENT: Division No. 3 Jerry Wittstock, Councillor Division No. 4 Glen Keiver, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Brandy Hay Evans Reeve Calhoun in the Chair: Reeve Calhoun called the meeting to order at 8:29 a.m. AGENDA 1.0 Adoption of Agenda: The following additions were made to the agenda: Under New Business • 7.8 — Peace Officer Services - Drumheller • 7.9 — Law Seminar — Edmonton, Alberta • 7.10 — Regional Joint Summit Committee • 7.11 — Three Hills Elks 80th Anniversary • 7.12 — Crowfoot Dinner — Trochu • 7.13 — CAAMD&C Zone Meeting — Wheatland • 7.14 — Senior Outreach Pioneer Place Meeting Jan. 30th • 7.15 — Resolution for Spring Convention Under Council and Committee Reports • 9.1 - FCSS • 9.2 — Kneehill Ambulance Society • 9.3 — ASB • 9.4 — Kneehill Regional Water Service Commission • 9.5 — CAAMD&C Zone Directors Meeting • 9.6 — Trochu Elks 80th Anniversary Page 1 of 7 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES January 29, 2008 16/08 Councillor Long moved the approval of the agenda as amended. MINUTES 2.0 Approval Minutes 2.1 January 8, 2008 Regular Council Minutes 17/08 Councillor Hoppins moved approval of the January 8th, 2008 Regular Council Minutes as presented. CARRIED FINANCIAL 5.0 Financial October, November and December 2007 Bank Reconciliation 48/08 Councillor Hoppins moved to accept the October, November and December 2007 Bank Reconciliations as presented. CARRIED BUSINESS 6.0 Business Arising from Previous Minutes ARISING 6.1 Ratepayer Newsletter D. Moon, reporter for the Three Hills Capital, entered the Council meeting at 8:49 a.m. Newsletter 19/08 Councillor Painter moved approval of the January 2008 Ratepayer Newsletter as amended. CARRIED The meeting recessed from 8:54 a.m. to 9:02 a.m. R. Mayhew and Y. Evans were present when Council when reconvened. OPERATIONS 4.0 Operations 4.1 Director of Operations Report 3.1 Rob Mayhew -Operations Report Rob Mayhew, Director of Operations presented the Operations Report. 20/08 Councillor Long moved to receive the Operations Summary as information. CARRIED WSA PHASE I WSA Phase 1 Reservoir Tender Councillor Holsworth moved that Operations bring the official WSA Phase 1 Reservoir Tender bids and the official WSA Phase 1 Distribution Line Tender bids to the February 12th, 2008 Council Meeting for awarding. CARRIED Page 2 of 7 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES January 29, 2008 RD. PR.I'S 4.2 - 2008 Local Road Construction Proiects Rob Mayhew, Director of Operations, reported the following road projects for 2008: • Bates Project — TWP 29-2 from RR 27-0 to RR 25 — 11.27km • Berry Project — TWP 30-2 From RR 26-1 to RR 26-5 — 4km (to complete work started in 2007) • Charlebois Project RR 23-1 — Between RR TWP 29-2A & TWP 29-4 — 2.25km 21/08 Councillor Hoppins moved to approve the 2008 Local Road Construction Projects as presented. CARRIED CHIP SEAL PRFS 4.3 — 2008 Chip Seal Proiects Rob Mayhew, Director of Operations, reported the following roads are on the Chip Seal schedule for 2008: • P.B.I. Road Airport Road Hastie — Gorr Road Council directed Operations to include as an option that Kneehill County could supply the chips for the 2008 chip sealing projects. 22/08 Councillor Holsworth moved to approve the tendering of the 2008 Chip Seal Program and to bring the tender results back to Council before awarding. CARRIED The meeting recessed from 9:55 a.m. to 10:09 a.m. R. Mayhew and Y. Evans were not present when Council reconvened. RURAL ADDRESSING 6.2 Rural Addressing Signage 23/08 Councillor Holsworth moved to table the Rural Addressing Signage until after the In Camera session. CARRIED D. Moon left the meeting at 10:28 a.m. CHURCHILL H2O 6.3 Churchill Water Cooperative 24/08 Councillor Hoppins moved to direct Administration to sign the necessary documents to complete the transfer of the Churchill Water Cooperative Ltd. to Kneehill County. CARRIED Page 3 of 7 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES January 29, 2008 FCM 6.4 FCM & Rural Matters Conferences 25/08 Councillor Hoppins moved that three (3) Councillors attend the FCM in Quebec City, one Council member being the Reeve or Deputy Reeve. CARRIED RURAL MATTERS Administration was directed to bring the Rural Matters Conference back to the next Council Meeting. NEW BUS 7.0 New Business AAMD&C 7.1— AAMD&C Spring Convention Reeve Calhoun directed Council to confirm with Administration their attendance at the AAMD&C Spring Convention. AGPRO 7.2 — Trochu High through put Grain Terminal Appeal Overview 26/08 Councillor Hoppins moved to receive the report from Assessment as information. CARRIED MASTER RATES 7.3 — 2008 Master Rates Bylaw 27/08 Councillor Holsworth moved first reading of Bylaw 1569. CARRIED 28/08 Councillor Hoppins moved second reading of Bylaw 1569. CARRIED Councillor Long moved to hold third reading of Bylaw 1569. NOT CARRIED UNANIMOUSLY FARM AWARD 7.4 — Calgary Stampede Farm Family Award 29/08 Councillor Hoppins moved to approve the nomination of Richard Rowbottom & Family for receipt of the 2008 Calgary Stampede Farm Family Award CARRIED MILEAGE POLICY 7.5 — Mileage Rate — Policy #3-19-1 30/08 Councillor Painter moved approval of amended Policy #3-19-1 as presented. CARRIED ELTROHILLS 7.6 — Eltrohills Dats Society Funding Request 31/08 Councillor Painter moved that Kneehill County Council approve a donation of $2000.00 to the Eltrohills Dats Society for 2008. CARRIED Page 4 of 7 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES January 29, 2008 DIRECT DEPOSIT 7.7 — Direct Deposit for Council Expense Claims Council requested Payroll and Benefits Administrator, S. Holm, attend the Council meeting following lunch recess. Council recessed from 11:56 a.m. to 12:37 p.m. RMRF LAW SEM. 7.9 — Law Seminar — March 7th, 2008 32/08 Councillor Painter moved approval of Kevin Miner, CAO and Councillor Long's attendance at the Law Seminar in Edmonton, Alberta on March 7th, 2008. CARRIED S. Holm, Payroll and Benefits Administrator, entered the Council Meeting at 12:39 p.m. DIRECT DEPOSIT 7.7 - Direct Deposit for Council Expense Claims 33/08 Councillor Long moved approval of policy #16-9 as amended. CARRIED S. Holm, Payroll and Benefits Administrator, left the Council Meeting at 12:46 p.m. MOA PEACE 7.8 — Peace Officer Services - Drumheller OFFICER Councillor Painter moved that Kneehill County continue with the present contract with the Town of Drumheller with review to be started prior to May 1, 2008. 34/08 CARRIED JOINT SUMMIT 7.10 — Regional Joint Summit Committee 35/08 Councillor Hoppins moved that Kneehill County send two (2) representatives to the Regional Joint Summit presentation as requested by Northern Sunrise County. All associated travel and per diem costs will be the responsibility of the Northern Sunrise County. CARRIED ELKS ANNIVER. 7.11— Three Hills Elks 80th Anniversary 36/08 Councillor Painter moved approval of the attendance at the Three Hills Elks 80th Anniversary on February 9th, 2008. CARRIED K. SORENSEN 7.12 — Crowfoot Dinner DINNER Councillor Holsworth moved approval of the attendance of Councillors at the Crowfoot Dinner in Trochu on February 9t11 , 2008. 37/08 CARRIED Page 5 of 7 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES January 29, 2008 ZONE MEETING 7.13 — Zone Meeting — Wheatland The CAAMD&C Zone Meeting will be held at the Nightingale Hall in Wheatland County on February 8th, 2008. SR'S OUTREACH 7.14 — Seniors Outreach A letter was received by Reeve Calhoun from the Seniors Outreach Group requesting the presence of a Kneehill County Council member at a meeting to discuss the possibility of having a drop in centre in downtown Three Hills, on January 30th, 2008. 38/08 Councillor Holsworth moved to receive as information. CARRIED AAMD&C 7.15 — AAMD&C Resolution for Spring Convention 39/08 Reeve Calhoun moved the resolution regarding the terms of office of the AAMD&C President and Vice -President be forwarded for consideration at the CAAMD&C Zone Meeting on February 81h, 2008. CARRIED CORR REPORT 8.0 Correspondence Report 40/08 Councillor Long moved approval of Councillors Hoppins and Painter attendance at the Flap Jack Fiesta on February 5, 2008. CARRIED 41/08 Councillor Holsworth moved to receive the January 2008 Correspondence Report as presented. CARRIED COUNCIL REPORTS 9.0 Council and Committee Reports 9.1- FCSS Councillor Holsworth provided a written report of the January 2008 meeting. 9.2 Kneehill Ambulance Society Councillor Holsworth provided a written report from the January 2008 meeting. 9.3 ASB Report Councillor Hoppins provided a written report from the January 2008 Meeting and Convention. 9.4 — CAAMD&C Zone Directors Meeting Reeve Calhoun provided a written report from the January 2008 Meeting. Page 6 of 7 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES January 29, 2008 9.5 — Kneehill Regional Water Service Commission Reeve Calhoun attended the January meeting on behalf of Councillor Wittstock who was unable to attend. 9.6 — Trochu Elks 801h Anniversary Reeve Calhoun gave a verbal report on the Trochu Elks 80th Anniversary. 9.7 — Municipal Planning Commission (MPC) Reeve Calhoun gave a verbal report on the upcoming MPC meeting which will be held on February 21, 2008. 9.8 — Three Hills RCMP Meeting Reeve Calhoun summarized her meeting with RCMP Sergeant Bill Laidlaw. 42/08 Councillor Painter moved to receive the Council and Committee Reports as information INFO PACK. 12.0 — Information Package 43/08 Councillor Holsworth moved to receive the Information Package as presented. CARRIED Council recessed from 2:36 p in. to 2:45 p.m. IN CAMERA 11.0 In Camera 44/08 Councillor Long moved that Council go in camera at 2:46pm. CARRIED. 45/08 Councillor Hoppins moved that Council rise from in camera at 5:07pm. CARRIED 46/08 Councillor Holsworth directed Administration to modify the rural addressing sign tender and bring back to the next Council Meeting for consideration. CARRIED ADJOURN Councillor Painter moved to adjourn the meeting at 5:1Opm. 47/08 CARRIED Reeve CAO Page 7 of 7 Initial: