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HomeMy WebLinkAbout2023.01.10 Council Meeting adoptedCOUNCIL MEETING AGENDA 1600-2nd Street NE Three Hills, AB T0M 2A0 January 10, 2023 8:30 a.m. CALL MEETING TO ORDER 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of December 13, 2022 3.0 Appointments (Public Hearings & Delegations) No Appointments 4.0 Infrastructure- Roads/Bridges/Water/Wastewater/Environment No Report 5.0 Community Services 5.1 Planning 5.1.1 Subdivision Extension: KNE210154 5.1.2 Subdivision Extension: KNE220172 5.2 Agricultural Service Board & Parks 5.2.1 Council Invitation to Food and Agritourism Industry Session 5.3 Protective Services 5.3.1 Fire Services Training Grant 5.4 Economic Development No Report 6.0 Corporate Services No Report 7.0 New and Unfinished Business 7.1 Village of Acme Request for Funds for Playground Installation 7.2 Badlands Historical Society Request 7.3 Joint Advocacy for Improved Solar Farm Governance 1 2023.01.10 Adopted Council Package January 10, 2023 Council Meeting Agenda Page 2 of 2 8.0 Disposition of Delegation & Public Hearing Business No Reports 9.0 Council and Committee Reports 9.1 AQUA 7 10.0 Council Follow-up Action List 11.0 Closed Session 11.1 Intergovernmental Relations (FOIP-Section 21) 11.2 Personnel (FOIP- Section 17) 11.3 Third Party Business Interest (Section 16) 12.0 Motions from Closed Session 2 2023.01.10 Adopted Council Package 1 ________ Initials MINUTES OF THE DECEMBER 13, 2022 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PRESENT: Division No. 1 Faye McGhee, Councillor Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstock, Reeve Division No. 4 Carrie Fobes, Councillor Division No. 5 Laura Lee Machell-Cunningham, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Deputy Reeve ALSO PRESENT: Chief Administrative Officer Mike Haugen Director of Infrastructure Mike Ziehr Director of Community Services Kevin Gannon Director of Corporate Services Kinza Barney Acting Manager of Financial Operations Marika Von Mirbach Manager of Planning and Development Barb Hazelton Recording Secretary Carolyn Van der Kuil CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda Additions under Closed Session 11.2 Advice from Officials (Section 24) Additions under Council and Committee Reports 9.4 Kneehill Medical Services Retention and Recruitment Task Force 9.5 Kneehill Regional Family and Community Support Services Board 9.6 Trochu Housing Corporation 9.7 Community Futures Wildrose 9.8 Division 5 Report ADOPTION OF AGENDA 1.2 Adoption of Agenda 433/22 Councillor Christie moved approval of the agenda as amended. CARRIED UNANIMOUSLY 3 2023.01.10 Adopted Council Package COUNCIL MINUTES OF DECEMBER 13, 2022 2 _________ Initials MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of November 29, 2022 434/22 Deputy Reeve King moved approval of the November 29, 2022 Council Meeting minutes as presented. CARRIED UNANIMOUSLY INFRASTRUCTURE 4.0 Infrastructure- Roads/Bridges/Water/Wastewater/Environment 4.1 Bridge File #06893 Status Update 435/22 Councillor King requested a meeting with the Minister of Transportation at the Rural Municipalities Conference to discuss Bridge File #06893. CARRIED UNANIMOUSLY 436/22 Councillor Christie moved that Council forward a letter to the Minister of Transportation and Economic Corridors relaying Kneehill County’s concern with the current condition of Bridge File #6893 and requesting a response from the Province on the estimated repair or replacement schedule. CARRIED COMMUNITY SERVICES 5.0 Community Services PLANNING 5.1 Planning 5.1.1 MPC Meeting Cancellation Process 437/22 Councillor McGhee moved that Council accept the cancellation process and direct administration to include provisions for the administrative cancellation of Municipal Planning Commission Meetings in the Procedural Bylaw during its next review. CARRIED UNANIMOUSLY CORPORATE SERV 6.0 Corporate Services 6.1 2023 Interim Budget 438/22 Deputy Reeve King moved that Council approve the 2023 Interim Operating Budget as detailed in Appendix A. CARRIED UNANIMOUSLY 439/22 Councillor McGhee moved that Council approve an additional draw of $10,000 from the Revenue Stabilization Reserve to fund the Road Network Study operating project. CARRIED UNANIMOUSLY 4 2023.01.10 Adopted Council Package COUNCIL MINUTES OF DECEMBER 13, 2022 3 _________ Initials 6.2 Short-Term Borrowing Bylaw #1872 440/22 Councillor McGhee moved that Council provide first reading to Bylaw #1872, that being a bylaw to authorize the short-term borrowing of funds, from time to time, as may be necessary to meet the financial obligations of Kneehill County. CARRIED UNANIMOUSLY 441/22 Councillor Penner moved that Council provide second reading to Bylaw 1872. CARRIED UNANIMOUSLY 442/22 Councillor Christie moved that Council provide unanimous consent for third and final reading to Bylaw 1872. CARRIED UNANIMOUSLY 443/22 Councillor Penner moved that Council provide third and final reading to Bylaw 1872. CARRIED UNANIMOUSLY NEW BUSINESS 7.0 New and Unfinished Business 7.1 Marigold Library Agreement Amendment 444/22 Councillor McGhee moved that Council approve the Insurance amendment made to the 2022 Marigold Library Agreement. CARRIED UNANIMOUSLY 7.2 Kneehill County Scholarship Policy #15-5 445/22 Councillor Cunningham moved that Council approve amended Policy 15-5, Kneehill County Scholarship Policy as presented. CARRIED 7.3 Community Grant Application 446/22 Councillor Fobes moved that Council approve the Community Grant application to the Silver Willow Senior Citizen’s Society in the amount of $250.00 (two hundred and fifty dollars) to purchase a new freezer. CARRIED 7.4 Meeting Management Software 447/22 Councillor McGhee moved that Council authorize administration to move forward with the procurement of meeting management software. CARRIED UNANIMOUSLY 5 2023.01.10 Adopted Council Package COUNCIL MINUTES OF DECEMBER 13, 2022 4 _________ Initials 7.5 Badlands Historical Society Request 448/22 Councillor McGhee moved that Council table this agenda item until Administration receives further information. CARRIED UNANIMOUSLY 7.6 Kneehill Medical Services Retention and Recruitment – Draft Annual Report 449/22 Councillor Cunningham moved that Council endorse the Kneehill Medical Services Retention and Recruitment Task Force Annual Report template. CARRIED UNANIMOUSLY 7.7 Letter of Support – Town of Drumheller/Drumheller Hospital 450/22 Councillor McGhee moved that Council endorse the proposed letter of support addressed to Minister Copping regarding the Drumheller Health Centre if “Three Hills” is amended to “Kneehill County”. CARRIED The Chair called for a recess at 9:47 a.m. and called the meeting back to order at 10:02 a.m. with all previously mentioned Council members present. APPOINTMENTS 3.0 Appointments Cont’d 3.2 Bylaw # 1869: Kneehill County/Starland County Inter- Development Plan @ 10:00 a.m. 451/22 Deputy Reeve King moved that the Public Hearing for Bylaw #1869 be opened at 10:02 a.m. CARRIED UNANIMOUSLY Person(s) who presented: Barb Hazelton, Manager of Planning and Development Person(s) who spoke: None were forthcoming 452/22 Councillor Penner moved that the Public Hearing for Bylaw #1869 be closed at 10:27 a.m. CARRIED UNANIMOUSLY 6 2023.01.10 Adopted Council Package COUNCIL MINUTES OF DECEMBER 13, 2022 5 _________ Initials COUNCIL REPORTS 9.0 Council and Committee Reports 9.1 Police Advisory Committee- Minutes were provided from the November 24th, 2022 meeting. 9.2 Kneehill Housing Report- Councillor Cunningham provided Council with a report on the November Kneehill Housing meeting 9.3 Central Alberta Economic Partnership Report- The Financial Statements were provided from the Central Alberta Economic Partnership Committee. 9.4 Kneehill Medical Services Retention and Recruitment Task Force- A verbal report was provided by Deputy Reeve King. 9.5 Kneehill Regional Family and Community Support Services Board- A verbal report was provided by Deputy Reeve King. 9.6 Trochu Housing Corporation- A verbal report was provided by Deputy Reeve King. 9.7 Community Futures Wildrose- A Verbal report was provided by Councillor Christie. 9.8 Division 5 Report – A verbal report as provided by Councillor Cunningham. 453/22 Deputy Reeve King moved that Council receive the Council and Committee reports for information, as presented. CARRIED UNANIMOUSLY COUNCIL ACT LIST 10.0 Council Follow-Up Action List 454/22 Councillor McGhee moved that Council receive for information the Council Follow-Up Action List as presented. CARRIED UNANIMOUSLY CLOSED SESSION 11.0 Closed Session 455/22 Councillor Christie moved that Council convene in Closed Session to discuss: • Personnel pursuant to (Section 19 FOIP) and • Advice from officials pursuant to (Section 24 FOIP) at 10:48 a.m. CARRIED UNANIMOUSLY 7 2023.01.10 Adopted Council Package COUNCIL MINUTES OF DECEMBER 13, 2022 6 _________ Initials 456/22 Councillor Fobes moved that Council return to open meeting at 1:17 p.m. CARRIED UNANIMOUSLY 1:17 p.m. – meeting recessed to allow return of public. 1:17 p.m. - meeting resumed. ADJOURNMENT Adjournment The meeting adjourned at 1:18 p.m. ________________________ Jerry Wittstock Reeve _______________________ Mike Haugen CAO 8 2023.01.10 Adopted Council Package COUNCIL MINUTES OF DECEMBER 13, 2022 7 _________ Initials 9 2023.01.10 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 5.1.1 Page 1 of 2 Version: 2022-02 Subject: Subdivision Extension: KNE210154 Meeting Date: Tuesday, January 10, 2023 Prepared By: Brandy Hay-Morgan, Planning and Development Officer Presented By: Brandy Hay-Morgan, Planning and Development Officer RECOMMENDED MOTION: That Council move to grant a 1-year extension to subdivision KNE210154 until February 27, 2024 STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☒ ☒ ☒ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- Municipal Government Act, Subdivision & Development Regulations Council Bylaw/Policy (cite)- Land Use Bylaw 1808 and Municipal Development Plan Bylaw 1829 BACKGROUND/PROPOSAL: KNE210154 is a subdivision relating to a portion of the NW 19-30-23 W4M, Plan 9710820, Lot 1. Landowners are given a year from the date of approval in which to meet the conditions of approval. If the conditions are met, the Subdivision Approving Authority is required to endorse the subdivision to allow registration at Land Titles. There are multiple factors involved with this specific subdivision. The main reason for the extension is the applicant is required to change the current septic system. It has been difficult for the applicants to secure a contractor this past two summers, due to the short construction window for the installation of septic systems in Alberta. Therefore, an extension for this subdivision file is required for the applicant to finalize the conditions set out in the approval on February 25, 2021. The applicant has advised that they have secured a contractor to start in April of 2023. This would be the final extension allowed. If at the date of the second extension, KNE210154 is not finalized, a new subdivision application will be required and the process will start from the beginning. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Section 657(4)(6) of the MGA permits Council to extend the one-year approval period whether or not that period has expired. There are no limits set in the MGA for either the number of extensions, or the length of time an extension can be granted for. Landowners – or their agents – may make requests for an extension of the timeframes from the council. Requests for extensions to subdivision approvals can only be issued by the Council of the approving authority. FINANCIAL & STAFFING IMPLICATIONS: 10 2023.01.10 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 5.1.1 Page 2 of 2 Version: 2022-02 Extension fee of $250 paid by applicant. RECOMMENDED ENGAGEMENT: Choose an item. Tools: Individual Notification Other: ATTACHMENTS: KNE210154 Extension Request and Receipt KNE210154 Approval and Site Plan COUNCIL OPTIONS: 1. Council move to grant another 1-year extension to KNE210154 until February 27, 2024 2. Council move to deny an extension to KNE210154 FOLLOW-UP ACTIONS: Administration will ensure appropriate parties are notified of the decision. If approved, administration will ensure that the requirements of the subdivision be met prior to endorsement. APPROVAL(S): Kevin Gannon, Director of Community Services Approved- ☒ Mike Haugen, Chief Administrative Officer Approved- ☒ 11 2023.01.10 Adopted Council Package 12 2023.01.10 Adopted Council Package 13 2023.01.10 Adopted Council Package 14 2023.01.10 Adopted Council Package 15 2023.01.10 Adopted Council Package 16 2023.01.10 Adopted Council Package 17 2023.01.10 Adopted Council Package 18 2023.01.10 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 5.1.2 Page 1 of 2 Version: 2022-02 Subject: Subdivision Extension: KNE220172 Meeting Date: Tuesday, January 10, 2023 Prepared By: Brandy Hay-Morgan, Planning and Development Officer Presented By: Brandy Hay-Morgan, Planning and Development Officer RECOMMENDED MOTION: That Council move to grant a 1-year extension to subdivision KNE220172 until February 23, 2024 STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☒ ☒ ☒ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- Municipal Government Act, Subdivision & Development Regulations Council Bylaw/Policy (cite)- Land Use Bylaw 1808 and Municipal Development Plan Bylaw 1829 BACKGROUND/PROPOSAL: KNE220172 is a subdivision relating to a portion of the SW 17-30-26 W4M. Landowners are given a year from the date of approval in which to meet the conditions of approval. If the conditions are met, the Subdivision Approving Authority is required to endorse the subdivision to allow registration at Land Titles. There is only one condition left with this specific subdivision, prior to endorsement. The reason for the extension is the applicant is required to build an approach into the new parcel that is being created. This was unable to be completed this fall due to harvest and personal timelines and commitments. Therefore, an extension for this subdivision file is required for the applicant to finalize the last condition set out in the approval on February 24, 2022. This is the first extension request for KNE220172. We are requesting the extension deadline fall on Friday, February 23, 2024, as February 24th of 2024 is a Saturday. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Section 657(4)(6) of the MGA permits Council to extend the one-year approval period whether or not that period has expired. There are no limits set in the MGA for either the number of extensions, or the length of time an extension can be granted for. Landowners – or their agents – may make requests for an extension of the timeframes from the council. Requests for extensions to subdivision approvals can only be issued by the Council of the approving authority. FINANCIAL & STAFFING IMPLICATIONS: Extension fee of $250 paid by applicant. 19 2023.01.10 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 5.1.2 Page 2 of 2 Version: 2022-02 RECOMMENDED ENGAGEMENT: hoose anitem. Tools: Individual Notification Other: ATTACHMENTS: KNE220172 Extension Request and Receipt KNE220172 Approval and Site Plan COUNCIL OPTIONS: 1. Council move to grant another 1-year extension to KNE220172 until February 23, 2024 2. Council move to deny an extension to KNE220172 FOLLOW-UP ACTIONS: Administration will ensure appropriate parties are notified of the decision. If approved, administration will ensure that the requirements of the subdivision be met prior to endorsement. APPROVAL(S): Kevin Gannon, Director of Community Services Approved- ☒ Mike Haugen, Chief Administrative Officer Approved- ☒ 20 2023.01.10 Adopted Council Package 21 2023.01.10 Adopted Council Package 22 2023.01.10 Adopted Council Package 23 2023.01.10 Adopted Council Package 24 2023.01.10 Adopted Council Package 25 2023.01.10 Adopted Council Package 26 2023.01.10 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 5.2.1 Page 1 of 3 Version: 2022-02 Subject: Council Invitation to Food and Agritourism Industry Session Meeting Date: Tuesday, January 10, 2023 Prepared By: Shelby Sherwick, Manager of Parks & Agricultural Services Presented By: Shelby Sherwick, Manager of Parks & Agricultural Services Barb Hazelton, Manager of Planning & Development RECOMMENDED MOTION: That Council approve attendance of a Council representative at the upcoming economic development food and agritourism industry session being held on January 26, 2023 in Three Hills STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☒ ☒ ☐ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite) - N/A Council Policy - #3-1: Council Compensation and Expense Reimbursement – “4. All other meetings approved by Council.” BACKGROUND/PROPOSAL: As part of a 2022 – 2023 economic development initiative, a food and agritourism industry session is being held on January 26th in Three Hills. This is a targeted engagement that will include local producers, restaurant operators, and other food tourism operators / community members. As part of the agenda, Kneehill County staff will be providing a short presentation of relevant County plans that apply to food tourism. Food Tourism Strategies Inc. (recipients of multiple awards in culinary tourism) will be providing an overview of Agritourism as well as Tourism by the Numbers. Tourism is an economic driver and as Council’s Strategic Plan prioritizes economic activity, Administration wanted to take this opportunity to extend an invitation to Council should Council wish to send a representative to this event. This event may provide Council with an opportunity to network with current and/or future business partners within the region, and will provide an opportunity to learn about potential initiatives and/or strategies in the food tourism industry. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: This event is part of an economic development initiative that was initiated in 2022 and is being completed in early 2023 as part of an ongoing food and agritourism project. This event will be focused on engagement and determining the current landscape and existing clusters of food tourism – related operations in Kneehill County. The overview of relevant plans pertaining to food tourism (ie. the Tourism and Recreation Masterplan) provided by Kneehill County representatives as part of the agenda will also 27 2023.01.10 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 5.2.1 Page 2 of 3 Version: 2022-02 provide an opportunity for local participants to engage with staff regarding the process required to become a licensed business with an added ability to be spotlighted by the municipality. FINANCIAL & STAFFING IMPLICATIONS: Initiative was funded out of the Economic Development 2022 budget – remaining costs will be room rental and coffee which will be coming from the 2023 Economic Development Operating Budget. Representatives from Ag Services and Planning will be present for the event. RECOMMENDED ENGAGEMENT: Choose an item. Tools: Public Notification Other: ATTACHMENTS: Invitation to upcoming local food engagement event COUNCIL OPTIONS: 1. Council approves Councilor attendance at the food and agritourism industry session being held on January 26th, 2023 2. Council receives the RFD as information. FOLLOW-UP ACTIONS: Any additional event information will be sent as required APPROVAL(S): Kevin Gannon, Director of Community Services Approved- ☒ Mike Haugen, Chief Administrative Officer Approved- ☒ 28 2023.01.10 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 5.2.1 Page 3 of 3 Version: 2022-02 ATTACHMENTS 29 2023.01.10 Adopted Council Package Food & Agritourism Engagement Session 30 2023.01.10 Adopted Council Package Kneehill County Introductions & Economic Development Overview •Shelby Sherwick, Manager of Parks & Agricultural Services •Barb Hazelton, Manager of Planning & Development 31 2023.01.10 Adopted Council Package Sector Profiles, Business Guide, Community Data 2022 –2025 Strategic Plan Kneehill County Tourism & Recreation Master Plan & Horseshoe Canyon Master Plan Kneehill County Economic Development Guiding Documents Municipal Development Plan & Land Use Bylaw 32 2023.01.10 Adopted Council Package TOURISM DEVELOPMENT: •Kneehill County has a growing number of Tourism Operators •With our close proximity to Calgary, Tourism has a huge potential for growth. •Kneehill County has two focal destinations that attract visitors to Kneehill County (Horseshoe Canyon & Dry Island Buffalo Jump) that can be used to further promote travel through the region. •Film provides a huge economic opportunity for the region. Visitors want to re- live their favorite moments from the big screen. The more film we have in the region, the more tourists will follow. •Increase in special events / weddings at sites within Kneehill County •On-farm tours and experiences are becoming increasingly popular. •Food Tourism has substantial room for growth and has received interest from local producers in recent training that we hosted. •With COVID restrictions now largely eliminated, we are seeing an increase in live events. •Interest in local food and buying local continues to remain strong, increase of food processors in the Kneehill region Related Sources: Tourism and Recreation Master Plan Horseshoe Canyon Master Plan Special Events Bylaw & Filming Policy Sector Analysis & Sector Profiles Selling Alberta to the World 33 2023.01.10 Adopted Council Package 34 2023.01.10 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 5.3.1 Page 1 of 2 Version: 2022-02 Subject: Letter of Support Regional Fire Training Program Grant Application Meeting Date: Tuesday, January 10, 2023 Prepared By: Debra Grosfield, Protective Services Manager Presented By: Kevin Gannon, Director of Community Services RECOMMENDED MOTION: That Council approves a Letter of Support for the application towards the Alberta Fire Training Grant Application 2023-2024, with the Town of Trochu as the Managing Partner. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☒ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- Alberta Fire Services Training Grant Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: The Fire Services Training Program provides funding to support communities to help ensure local fire services are adequately trained to respond to emergencies safely and effectively. The key outcomes of the program include: 1. Developing capacity to prevent and prepare for risk. 2. Training fire services remains current, and 3. That training aligns with and supports community plans. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The Town of Trochu was managing partner for the same grant in 2018-19 ($6,200). Kneehill County was managing partner for the same grant in 2020-21 ($13,136). The Town of Trochu has once again agreed to take on managing partner for this grant, with support from the other municipalities in the region. FINANCIAL & STAFFING IMPLICATIONS: Kneehill County does not need to contribute funds towards this project, at this time, other than our portion of costs for the Torrington Fire Department, which is budgeted for in our Operating Budget under fire training. 35 2023.01.10 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 5.3.1 Page 2 of 2 Version: 2022-02 RECOMMENDED ENGAGEMENT: Collaborative Decision (Active Participation- Share or Delegate Decision Making) Tools: Inter-Municipal Agreement Other: ATTACHMENTS: None COUNCIL OPTIONS: 1. Council approves the recommendation as presented. 2. Council approves the recommendation with changes. 3. Council accepts as information. FOLLOW-UP ACTIONS: Notification to the other municipalities via email with the Letter of Support. APPROVAL(S): Kevin Gannon, Director of Community Services Approved- ☒ Mike Haugen, Chief Administrative Officer Approved- ☐ 36 2023.01.10 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 7.1 Page 1 of 2 Version: 2022-02 Subject: Village of Acme Request for Funds for Playground Installation Meeting Date: Tuesday, January 10, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council approve a donation of $500.00 (five hundred dollars) to go towards the installation of the Acme Rose Park Playground. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: The Acme Seniors Association and the Village of Acme have partnered to bring the Village of Acme an all-inclusive playground for their residents and visitors including some accessible equipment and an accessible swing. This playground will be located at Rose Park (North end of Walsh Ave.) and be incorporated around the two pieces of equipment that were installed at this location in May of 2021. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The Acme Seniors Association applied for a grant from the Government of Alberta’s Community Facility Enhancement Program and received $93,380 in funding to go towards this project. The Village of Acme listed things that will be required in the playground installation such as: • Excavation • Skid steer • Concrete • Volunteers for installing • Garbage Disposal • Landscape Rehabilitation (Leveling, Soil & Grass Seeding) • Food for Volunteers • Cash Donation Back in 2011, Council provided the Acme Daycare with a Community Grant in the amount of $2500.00 for the installation of a toddler playground at the daycare. Also, in 2018, Council provided Prairie Christian Academy with $25,000.00 for their playground rehabilitation after the new school was built. 37 2023.01.10 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 7.1 Page 2 of 2 Version: 2022-02 FINANCIAL & STAFFING IMPLICATIONS: Funding could come from Policy # 15-7, Recreation, Community, Arts and Cultural Events. This policy has been budgeted (proposed) for $10,000 in 2023. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Policy #15-7, Recreation, Community, Arts and Cultural Events. Village of Acme Request. COUNCIL OPTIONS: 1. That Council approve a donation for $500. 2. That Council approve a donation for another amount. 3. That Council receive for information. FOLLOW-UP ACTIONS: Administration will make all arrangements for attendance. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ 38 2023.01.10 Adopted Council Package 39 2023.01.10 Adopted Council Package 40 2023.01.10 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 7.2 Page 1 of 2 Version: 2022-02 Subject: Badlands Historical Society Request Meeting Date: Tuesday, January 10, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council approve a $5,000 donation under the Recreation, Community, Arts, and Cultural Events program to the Badlands Historical Museum Society to assist them in fixing their roof. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: On October 12, 2022, Reeve Wittstock was invited by the Badlands Historic Society to hear a proposal involving five regional areas coming together and creating a 4H Rally Point. The proposal includes that every summer 4H youth will be visitors to the alternating venues which include Starland County, Wheatland County, Kneehill County, Special Areas and Town of Drumheller. There could be 30 to 40 youth from 4H clubs from all over Alberta visiting our area for three days each summer. When speaking with Mr. Solberg and asking if this will be a one-time commitment and what the funds will be used for, he explained that the funds will be used to fix the museum roof. Once the roof is fixed then the museum can be utilized as the rally point for the 4-H students to come each summer to the area. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: To get this project started they are requesting each municipality to donate $5,000.00. To date both Wheatland County, Starland County and Drumheller have contributed to the project. At the December 13, 2022 Council meeting the following motion was made: That Council table this agenda item until the Administration receives further information. The Badlands Historical Society owns the property. The Badlands Historical Society has a board of six active members and their main focus is on Agriculture. An email was provided from the Badlands Historical Centre President with further information. There are also 7 other museums in the Drumheller region, which include: Royal Tyrrell Museum, East Coulee School Museum, Trekcetera Museum, Fossil World Dinosaur Museum, Valley Doll Museum, Homestead Antique Museum and Atlas Coal Mine 41 2023.01.10 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 7.2 Page 2 of 2 Version: 2022-02 National Historic Site. There is no current agreement with 4-H. They need their roof fixed before any agreements can be made. FINANCIAL & STAFFING IMPLICATIONS: There is $10,000 left in the Recreation, Community, Arts and Cultural Events G/L for 2023, and $5800 left in the 2022 G/L. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Invite letter from Badlands Historic Museum Society Letter from Stan Solberg E-mail from Badlands Historical President COUNCIL OPTIONS: 1. That Council approve donation. 2. That Council receive for information. FOLLOW-UP ACTIONS: Administration will communicate Council’s decision to the Badlands Historic Museum Society. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ 42 2023.01.10 Adopted Council Package November 27, 2022 To: Councillors of Kneehill From: Badlands Historic Museum 335-1 Street East, Drumheller, Alberta T0J 0Y4 Here is the proposal we are happy to present. Every organization needs a ready crop of new younger people moving into the retiree’s posts – and in this regard we are anxious to tap into the 4H ranks where we know we’ll have minds and energies that are appreciative and supportive of Agriculture. We know that Kneehill County has several attractions that will be of high interest to 4H minds – Sunterra projects, honey processing plant, Horseshoe and Horsethief Canyons, Dry Island Buffalo Jump, etc.. We propose a 4H rally point in this area that will alternate between contributing counties and the Special Areas. This will mean up to 30 or 40 youngsters from 4H clubs from anywhere in Alberta over a three day visit every summer. To activate and to meet 4H requirements our Salute to Agriculture program needs start-up funding. We are asking our Big Country Counties and Special Areas to donate $5000.00. Our proposal will bring Leaders of Tomorrow to each county’s most Ag-related functions. The 4H program centers on communication and our visitors will be met with a challenge to absorb as much of their visit as possible and use those communication skills in photography, video 43 2023.01.10 Adopted Council Package production, written and oral presentations. This will result over time with tourism visitors, Ag- opportunists, soil science students and future farmer land owners. Their presentation skills will be reviewed and judged by our Museum personnel and if desired, by members of contributing council organization. We are making contact with the Calgary Stampede Farm Youth program for input and advice on their programs. County involvement may be minimal or as intense and meaningful as deemed to their advantage, remembering that the youngsters will be contributing members of society in five years or less. County representatives are welcome to join and attend meetings or make suggestions. This participation will be highly valued. To this point we have realized the agreement of Starland and Wheatland along with RM of Badlands (Drumheller). Special Areas have not had agenda room at a full council meeting to this point. However we are optimistic about them joining in with a $5000.00 donation. We were pleased and honored to have Reeve Jerry at out meeting. I hope you will share in our enthusiasm for this project. Thank you for your consideration. Stan Solberg Funding Coordiantor 44 2023.01.10 Adopted Council Package From:Carolyn Van der Kuil To:Carolyn Van der Kuil Subject:FW: Badlands Historical Centre Date:Thursday, January 5, 2023 8:14:47 AM From: Louise Henrickson Date: December 18, 2022 at 8:33:36 PM MST To: Jerry Wittstock Historical Centre  Hi Jerry, I have received a request from Stan Solberg to send you more information in regards to our request for funding a roof repair and a bit more details. The Badlands Historical Centre also known as the Drumheller District Museum Society has been around since 1957 one of the first Museums in Drumheller. It was well maintained and supported until the Royal Tyrrell Museum appeared on the scene and things slowed down but was still a maintainable, viable community resource. Jump forward to 2019 things have taken a deep downturn between a break in, skylight damage and Covid maintaining the building has been a challenge to say the least. We do have a casino coming up in 2024, but that is a long time away and we will likely not be allowed to use these funds for repairs. There have been no funds coming in since prior to Covid and we are very quickly running out of funds just to maintain the current bills. We have done a small fundraiser bringing in just over $3000.00. We are working on more fundraising events for the new year. We are not opposed to the fundraising, it will just take longer to reach our goal of a roof repair at $50,000.00. In the meantime our collection is at risk and roof damage is growing. We are also working on different types of grants but have not been successful to date. Our new board took over in June 2022, we are working hard at diversifying and breathing new life into the museum. We do not want to lose this valuable community historical centre. We would like to get back into having schools from all over visit and learn about our local history. Bringing youth through our doors and sharing Drumheller’s history is an important piece of our community. Many of your county residents work and play in our area. Having another well established recreational, art and historical location to visit would add educational value to the lives of many. We would like to make our displays and location more family friendly for locals and tourists alike. We are actively pursuing having 4-H youth use our location for meetings and or projects. We would like to have more family or youth events to bring more funds through the door; however all of this is not possible until we can fix the roof. I am including our website and Facebook page, however our social media presence is in need of updating and promoting. Another job that will be addressed when we have some of the bigger issues tackled. 45 2023.01.10 Adopted Council Package https://badlandsmuseum.wordpress.com/ https://www.facebook.com/BadlandsHistoricCentre We truly appreciate you listening to our story. I would be more than happy to discuss this further and share any other details you may need to make a well- informed decision to help the Museum. I may be reached at Sincerely, Louise Henrickson Badlands Historical Centre President 46 2023.01.10 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 7.3 Page 1 of 2 Version: 2022-02 Subject: Joint Advocacy for Improved Solar Farm Governance Meeting Date: Tuesday, January 10, 2023 Prepared By: Mike Haugen, CAO Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council continue lobby efforts regarding renewable energy regulations through the Rural Municipalities of Alberta. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☒ ☒ ☐ ☐ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- Municipal Government Act Sec 619 (in part) NRCB, ERCB, AER, AEUB or AUC authorizations (1) A licence, permit, approval or other authorization granted by the NRCB, ERCB, AER, AEUB or AUC prevails, in accordance with this section, over any statutory plan, land use bylaw, subdivision decision or development decision by a subdivision authority, development authority, subdivision and development appeal board, or the Land and Property Rights Tribunal or any other authorization under this Part. (2) When an application is received by a municipality for a statutory plan amendment, land use bylaw amendment, subdivision approval, development permit or other authorization under this Part and the application is consistent with a licence, permit, approval or other authorization granted by the NRCB, ERCB, AER, AEUB or AUC, the municipality must approve the application to the extent that it complies with the licence, permit, approval or other authorization granted under subsection (1). (3) An approval of a statutory plan amendment or land use bylaw amendment under subsection (2) (a) must be granted within 90 days after the application or a longer time agreed on by the applicant and the municipality, and (b) is not subject to the requirements of section 692 unless, in the opinion of the municipality, the statutory plan amendment or land use bylaw amendment relates to matters not included in the licence, permit, approval or other authorization granted by the NRCB, ERCB, AER, AEUB or AUC. Council Bylaw/Policy (cite)- Start typing here 47 2023.01.10 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 7.3 Page 2 of 2 Version: 2022-02 BACKGROUND/PROPOSAL: A letter of request dated December 15th, 2022 from Rocky View County is attached. Rocky View County is seeking to gather municipalities to take part in a joint advocacy campaign to make changes to the Provincial framework governing renewable energy projects. Specifically, Rocky View County is seeking a framework that would include broader municipal input into siting considerations and protection from potential end of life liabilities associated with reclamation. The effort would be undertaken through contracting of a third party – a lobbyist. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The intent of the request is consistent with conversations/concerns that Council has previously held, though Administration is seeking confirmation that these concerns are in fact consistent. Council will need to determine if contracting an external lobbyist will form a beneficial approach to addressing any concerns that Kneehill County may have. FINANCIAL & STAFFING IMPLICATIONS: The request is for a contribution of $10,000. Should Council approve of this direction, Administration will include the required funds in the 2023 proposed budget. RECOMMENDED ENGAGEMENT: Choose an item. Tools: Public Notification Other: ATTACHMENTS: December 15th, 2022 Letter from Rocky View County regarding Joint Advocacy for Improved Solar Farm Governance COUNCIL OPTIONS: 1. Council may opt to join Rocky View County in a joint advocacy effort. 2. Council may opt to pursue advocacy efforts through the Rural Municipalities of Alberta. 3. Council may opt to not pursue this effort. FOLLOW-UP ACTIONS: Administration will inform Rocky View County of Council’s decision. Administration will include funding in the 2023 budget if required. APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ 48 2023.01.10 Adopted Council Package 49 2023.01.10 Adopted Council Package 50 2023.01.10 Adopted Council Package 51 2023.01.10 Adopted Council Package 52 2023.01.10 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 9.0 Page 1 of 1 Version: 2022-02 Subject: Council & Committee Reports Meeting Date: Tuesday, January 10, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council accepts for information the Council & Committee Report, as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☒ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: The purpose of the Council and Committee Reports is to provide each member with the opportunity to bring forward any matter of general interest to Council or the County. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Council reports will be included on the agenda when requested by Council and reports may be either in writing, or verbally, or a combination of both. FINANCIAL & STAFFING IMPLICATIONS: The recommended motion does not have any financial implication. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Council & Committee Reports COUNCIL OPTIONS: 1. That Council accepts the Council and Committee Report. FOLLOW-UP ACTIONS: N/A APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ 53 2023.01.10 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 10.0 Page 1 of 1 Version: 2022-02 Subject: Council Follow-up Action List Meeting Date: Wednesday, January 11, 2023 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council receive for information the Council Follow-up Action List as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☒ ☒ High Quality Infrastructure Economic Resilience Quality of Life Effective Leadership Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: To request Council’s acceptance of the Council Follow-Up Action List. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Please find attached the Council Follow-Up Action List. The Council Follow-up Action list is a list of items from Council meetings that require follow-up. This document is regularly updated after each Council meeting. FINANCIAL & STAFFING IMPLICATIONS: The recommended motion does not have any financial implication. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Council Follow up Action List COUNCIL OPTIONS: 1. To receive the report regarding the Council Follow-up Action List for information 2. Council provide further direction or required changes/amendments FOLLOW-UP ACTIONS: N/A APPROVAL(S): Mike Haugen, Chief Administrative Officer Approved- ☒ 54 2023.01.10 Adopted Council Package Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status 23-Mar-21 139/21 Councillor Penner moved that Council direct administration to cancel the current agreement with R&D Pilot Truck Ltd for the hauling of gravel to the Hiller Stockpile and enter into an agreement to sell the remainder of gravel located at the Delia pit at a cost recovery.Mike Ziehr The purchase and sales agreement has been received and is being processed. Expected completion date is Mid-January 2023. 20-Jul-21 288/21 Councillor King moved that Council direct administration that once the County has the financial background regarding the Three Hills East Water Delivery Options, that the County then complete a public engagement with the residents. Christine Anderson Council has approved the presentation materials. The landowner invitational letters will be mailed in January and the meeting will be held in February 2023. 22-Mar-22 97/22 AUMA Energy Audit- Deputy Reeve King moved that Council request Administration to provide additional information for the proposed projects as presented. Mike Haugen/Director of Community Services It is anticipated that this will be done as part of budget discussions. 25-Oct-22 388/22 Councillor Cunningham moved that Council support the lobby effort for an Enhanced RCMP Officer in principle.Kevin Gannon 15-Nov-22 394/22 Councillor Fobes moved that Council set the public hearing as per Section 216.4 of the MGA for December 13, 2022, at 10:00 a.m.for Bylaw 1869.COMPLETE Barb Hazelton On the December 13th, 2022 Agenda 15-Nov-22 397/22 Councillor Penner moved that Council continue the Horseshoe Canyon facility fee (formerly called the parking fee) program for 2023.Shelby Sherwick Planning for 2023 season in progress 15-Nov-22 403/22 Councillor McGhee moved that Council approve the expenditure of up to $4,500,000 from the Capital Equipment Replacement Reserve to fund the purchase of the equipment and vehicles detailed in this request for decision. COMPLETE Mike Ziehr The procurement process has begun for the equipment and vehicles included in the RFD. 15-Nov-22 416/22 Councillor Fobes moved that Council directs Administration to continue with the Horseshoe Canyon Branding Pilot Program. Shelby Sherwick Planning for 2023 season in progress 13-Dec-22 435/22 Councillor King Request a meeting with the Minister of Transportation at the Rural Municipalities Conference to discuss this bridge.Mike Haugen We are starting to receive invites for the RMA Convention and will respond accordingly when received. 13-Dec-22 436/22 Councillor Christie moved that Council forward a letter to the Minister of Transportation and Economic Corridors relaying Kneehill County’s concern with the current condition of Bridge File #6893 and requesting a response from the Province on the estimated repair or replacement schedule. COMPLETE 13-Dec-22 437/22 Councillor McGhee moved that Council accept the cancellation process and direct administration to include provisions for the administrative cancellation of Municipal Planning Commission Meetings in the Procedural Bylaw during its next review. COMPLETE 13-Dec-22 438/22 Deputy Reeve King moved that Council approve the 2023 Interim Operating Budget as detailed in Appendix A.COMPLETE 13-Dec-22 439/22 Councillor McGhee moved that Council approve an additional draw of $10,000 from the Revenue Stabilization Reserve to fund the Road Network Study operating project.COMPLETE 13-Dec-22 440-443/22 Council moved all three readings to Bylaw #1872, that being a bylaw to authorize the short-term borrowing of funds, from time to time, as may be necessary to meet the financial obligations of Kneehill County.COMPLETE 13-Dec-22 444/22 Councillor McGhee moved that Council approve the Insurance amendment made to the 2022 Marigold Library Agreement. COMPLETE 13-Dec-22 445/22 Councillor Cunningham moved that Council approve amended Policy 15-5, Kneehill County Scholarship Policy as presented. COMPLETE Council Action Items 55 2023.01.10 Adopted Council Package Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status Council Action Items 13-Dec-22 446/22 Councillor Fobes moved that Council approve the Community Grant application to the Silver Willow Senior Citizen’s Society in the amount of $250.00 (two hundred and fifty dollars) to purchase a new freezer.COMPLETE 13-Dec-22 447/22 Councillor McGhee moved that Council authorize administration to move forward with the procurement of meeting management software.COMPLETE 13-Dec-22 448/22 Councillor McGhee moved that Council table this agenda item until Administration receives further information. On the January 10th, 2023 Council Agenda 13-Dec-22 449/22 Councillor Cunningham moved that Council endorse the Kneehill Medical Services Retention and Recruitment Task Force Annual Report template.COMPLETE 13-Dec-22 450/22 Councillor McGhee moved that Council endorse the proposed letter of support addressed to Minister Copping regarding the Drumheller Health Centre if “Three Hills” is amended to “Kneehill County”.COMPLETE 56 2023.01.10 Adopted Council Package AMENDMENT SUMMARY Council Meeting Date: January 10, 2022 Purpose: The purpose of the Amendment Summary is to explain the differences from the original package that was presented at the Council meeting compared to the amended version. Agenda: Additions under Closed Session 11.3 Third Party Business Interest (Section 16) Additions under Protective Services 5.3.1 Fire Services Training Grant Additions under Council and Committee Reports 9.1 AQUA 7 Package: 5.3.1 Fire Services Training Grant RFD 57 2023.01.10 Adopted Council Package