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HomeMy WebLinkAbout2022.10.25 Organizational Meeting Minutes SignedMINUTES OF THE OCTOBER 25, 2022 ORGANIZATIONAL MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600-2°d STREET NE, THREE HILLS, AB PRESENT: Division No. 1 Division No. 2 Division No. 3 Division No. 4 Division No. 5 Division No. 6 Division No. 7 ALSO PRESENT: Chief Administrative Officer Director of Community Services Faye McGhee, Councillor Debbie Penner, Councillor Jerry Wittstock, Councillor Carrie Fobes, Councillor Laura Lee Machell-Cunningham, Councillor Wade Christie, Councillor Kenneth King, Councillor Mike Haugen Kevin Gannon Director of Infrastructure Mike Ziehr Recording Secretary Carolyn Van der Kuil CALL TO ORDER Call to Order Mike Haugen, Chief Administrative Officer, called the meeting to order at 8:31 a.m. AGENDA 1.0 Adoption of the Organizational Meeting Agenda 337/22 Councillor King moved to adopt the October 25, 2022 Organizational Meeting agenda as presented. CARRIED UNANIMOUSLY PROCEDURES 2.0 Voting Procedures 338/22 Councillor Penner moved that Council utilize the voting procedures of secret ballot when there is more than one nomination for position of Reeve and Deputy Reeve. CARRIED UNANIMOUSLY 339/22 Councillor Christie moved that all ballots be destroyed at the end of the meeting. CARRIED UNANIMOUSLY Initials KNEEHILL COUNTY COUNCIL ORGANIZATION MEETING MINUTES OCTOBER 2S, 2022 REEVE 3.0 Election of Reeve for Ensuina Year Mike Haugen called for nominations for the office of Reeve for 2022/2023. Councillor King nominated Councillor Wittstock for the office of Reeve for 2022/2023. Councillor Wittstock accepted the nomination. Councillor Fobes nominated Councillor McGhee for the office of Reeve for 2022-2023. Councillor McGhee accepted the nomination. Mike Haugen asked two more times if there were any further nominations. 340/22 Councillor King moved that nominations cease. CARRIED UNANIMOUSLY A vote was taken by secret ballot. Councillor Wittstock was declared Reeve. Reeve Wittstock was administered the Oath of Office and assumed the position of Chair. DEPUTY REEVE 4.0 Election of Deputy Reeve for Ensuing Year The Reeve called for nominations for the position of Deputy Reeve for 2022/2023. Councillor Penner nominated Councillor King for the office of Deputy Reeve for 2022/2023. Councillor King accepted the nomination. Councillor Cunningham nominated Councillor McGhee for the office of Deputy Reeve for 2022/2023. Councillor McGhee accepted the nomination Councilor McGhee nominated Councillor Christie for the office of Deputy Reeve for 2022/2023. Councillor Christie declined the nomination. 2 G Initials KNEEHILL COUNTY COUNCIL ORGANIZATION MEETING MINUTES OCTOBER 25, 2022 The Reeve asked two more times if there were any further nominations. 34t/22 Councillor Penner moved that nominations cease. A vote was taken by secret ballot. Mike Haugen declared Councillor King as Deputy Reeve of Kneehill County. Deputy Reeve King was administered the Oath of Office. COUNCIL SEATING 5.0 Seating Arrangements in Council Chambers Council determined the new seating arrangements at the Council table pursuant to Bylaw 1821, Meeting Procedures Bylaw, 9 (4). COUNCIL DATES 6.0 Regular Council Meeting Dates 2023 342122 Councillor Christie moved that Council approve the scheduling of the 2023 Organizational Meeting for Tuesday, October 24, 2023, and to hold all regular Council meeting dates on the second and fourth Tuesday of each month and with the exception of: • May 23d meeting is moved to May 30", 2023 • July- Schedule one meeting for July 25, 2023 • August- Schedule one meeting for August 22, 2023 • December- Schedule one meeting for December 12, 2023 CARRIED UNANIMOUSLY Cow 7.0 Committee of the Whole Meeting Dates 2023 343122 Councillor Penner moved that Council approve the third Tuesday of every month at 8:30 a.m. for a Committee of the Whole meeting, with the following exceptions: • January 17, 2023 • March 21, 2023 • July 18, 2023 • August 15, 2023 and the December Committee of the Whole Meeting be held on December 5th, 2023. CARRIED UNANIMOUSLY MPC 8.0 Municipal Planning Commission Meeting Dates 2023 344/22 Deputy Reeve King moved that Council approve the scheduling of the 2023 Municipal Planning Commission meetings on the fourth Thursday of each month in 2023 with the exception of: • May meeting to be held on May 18, 2023; and • December meeting to be held on December 14th, 2023 CARRIED UNANIMOUSLY 3 OJ Initials KNEEHILL COUNTY COUNCIL ORGANIZATION MEETING MINUTES OCTOBER 25, 2022 COMMITTEE 9.0 2022/2023 Board and Committee Appointments APPOINTMENTS 9.1 Agricultural Service Board 345/22 Deputy Reeve King moved that Council appoint Councillor Penner, Councillor Christie, Councillor Fobes, and Deputy Reeve King to the Agricultural Service Board and appoint Councillor McGhee as an alternate member. CARRIED UNANIMOUSLY 346/22 Councillor Penner moved that Council appoint Councillor Christie as Chairman to the Agricultural Service Board. CARRIED UNANIMOUSLY 9.2 Agricultural Appeal Board 347/22 Councillor McGhee moved that Council utilizes the Subdivision and Development Appeal Board for the Agricultural Appeal Board from January 1 ", 2023 to December 31 sf, 2023 and for the remainder of 2022. CARRIED UNANIMOUSLY 9.3 Kneehill Emergency Management Advisory Committee 348/22 Deputy Reeve King moved that Council appoint Reeve Wittstock to the Regional Emergency Management Advisory Committee and Councillor King as alternate. CARRIED UNANIMOUSLY 9.4 AQUA 7 Regional Water Commission 349/22 Councillor Christie moved that Council appoint Reeve Wittstock to the AQUA 7 Regional Water Commission and Councillor Penner as alternate. CARRIED UNANIMOUSLY 9.5 Central Alberta Economic Partnership (CAEP) 350/22 Councillor Penner moved that Council appoint Councillor McGhee to the Central Alberta Economic Partnership committee and Councillor Cunningham as alternate. CARRIED UNANIMOUSLY 9.6 Central Rural Municipalities of Alberta (Zone 2) Director Committee 351/22 Councillor McGhee moved that Council appoint the Reeve and CAO to the Central Rural Municipalities of Alberta Director Committee and appoint Deputy Reeve as alternate. CARRIED UNANIMOUSLY 4 11 �1 U Initials KNEEHILL COUNTY COUNCIL ORGANIZATION MEETING MINUTES OCTOBER 25, 2022 9.7 Police Advisory Committee 352/22 Councillor Fobes moved that Council appoint Councillor Cunningham to the Police Advisory Committee and Councillor McGhee as alternate. CARRIED UNANIMOUSLY 9.8 Community Futures Wildrose 353/22 Deputy Reeve King moved that Council appoint Councillor Christie to the Community Futures Wildrose Committee and Councillor McGhee as alternate. CARRIED UNANIMOUSLY 9.9 Kneehill Medical Services Retention & Recruitment Committee 354/22 Councillor Penner moved that Council appoint Deputy Reeve King to the Kneehill Medical Services Retention and Recruitment Committee and Reeve Wittstocic as alternate. CARRIED UNANIMOUSLY 9.10 Drumheller and District Solid Waste Management Association 355/22 Councillor Cunningham moved that Council appoint Councillor Penner to the Drumheller & District Solid Waste Management Association and Councillor McGhee as alternate. CARRIED UNANIMOUSLY 9.11 Kneehill Housing Corporation 356/22 Deputy Reeve King moved that Council appoint Councillor Fobes and Councillor Cunningham to the Kneehill Housing Corporation and Councillor McGhee as alternate. CARRIED UNANIMOUSLY 9.12 Kneehill Regional Familv and Community Sunnort Services Board 357/22 Councillor Cunningham moved that Council appoint Deputy Reeve King to the Kneehill Regional Family and Community Support Services Board and Councillor McGhee as alternate. CARRIED UNANIMOUSLY 9.13 Kneehill Regional Partnership 358/22 Deputy Reeve King moved that Council appoint Councillor McGhee to the Kneehill Regional Partnership and Councillor Christie as alternate. CARRIED UNANIMOUSLY 9.14 Marigold Library System 359/22 Councillor Penner moved that Council appoint Councillor McGhee to the Marigold Library System Board and Councillor Fobes as alternate. Initials KNEEHILL COUNTY COUNCIL ORGANIZATION MEETING MINUTES OCTOBER 25, 2022 CARRIED UNANIMOUSLY 9.15 Mayors/Reeves Liaison Committee 360/22 Councillor McGhee moved that Council appoint the Reeve to the Mayors/Reeves Liaison Committee and Deputy Reeve as alternate. CARRIED UNANIMOUSLY 9.16 Municipal Planning Commission 361/22 Councillor Christie moved that Council appoint all members of Council to the Municipal Planning Commission as per Bylaw #1784. CARRIED UNANIMOUSLY 362/22 Deputy Reeve King moved that Council appoint Reeve Wittstock as Chairperson to the Municipal Planning Commission. CARRIED UNANIMOUSLY 363/22 Deputy Reeve King moved that Council appoint Councillor McGhee as Vice -Chairperson to the Municipal Planning Commission. CARRIED UNANIMOUSLY 364/22 Councillor Cunningham moved that Council appoint Rick Vickery as Member at Large to the Municipal Planning Commission. CARRIED UNANIMOUSLY 9.17 Intermunicival Collaboration Framework Committee- Three Hills 365122 Councillor McGhee moved that Council appoint Deputy Reeve King and Reeve Wittstock to the Three Hills/ Knechill County Intermunicipal Collaboration Framework Committee and Councillor McGhee as alternate, with these members serving on this committee until the organizational meeting after the next general election. CARRIED UNANIMOUSLY 918 Red Deer River Municipal Users Group 366/22 Councillor Christie moved that Council appoint Reeve Wittstock to the Red Deer River Municipal Users Group and Councillor McGhee as alternate. CARRIED UNANIMOUSLY G �� Initials KNEEHILL COUNTY COUNCIL ORGANIZATION MEETING MINUTES OCTOBER 25, 2022 9.19 Subdivision and Development Appeal Board 367/22 Councillor Penner moved that Council appoint the following Members at Large to the Subdivision and Development Appeal Board for a one- year term. 1. Maureen Chalack 2. Bill Zens 3. Dennis Dey 4. Steve Cullum 5. Connie Fraser 6. Lori Campion CARRIED UNANIMOUSLY 368/22 Deputy Reeve King moved that Council appoint Dennis Dey as Chairperson and Maureen Chalack as Vice -Chairperson to the Subdivision and Development Appeal Board for a one-year term. CARRIED Councillor McGhee moved to add to the Subdivision and Development Appeal Board application, a checkbox, if they are interested in becoming Chairperson or Vice -Chairperson. CARRIED UNANIMOUSLY 9.20 Trochu Housing Corporation 369/22 Councillor Cunningham moved that Council appoint Deputy Reeve King to the Trochu Housing Corporation and Councillor Christie as alternate. ADJOURNMENT A_diournment The meeting adjourned at 9.37 a.m. CARRIED UNANIMOUSLY Jerry Wittstock Reeve I Mike Haugen CAO 7 Initials