HomeMy WebLinkAbout2022.03.08 Council meeting minutes3(neehih
COUNT)
1600-2nd Street NE
Three Hills, AB
TOM 2AO
CALL MEETING TO ORDER
1.0 Agenda
1.1 Additions to the Agenda
1.2 Adoption of the Agenda
2.0 Approval of Minutes
2.1 Regular Council Meeting Minutes of February 22, 2022
3.0 Appointments
3.1 Central Alberta Economic Partnership: Kimberley Worthington &
James Carpenter @ 9:00 a.m.
3.2 Community Futures Wildrose: Chantale Sangster @ 10:00 a.m.
3.3 Three Hills RCMP: Sgt. Mamie Day @ 11:00 a.m.
4.0 Infrastructure- Roads/BridgeslWaterlWastewater!Environment
No Report
5.0 Community Services
5.1 Planning
5.1.1 Special Events Bylaw #1847
5.2 Agricultural Service Board & Parks
No Report
5.3 Protective Services
No Report
5.4 Economic Development
No Report
6.0 Corporate Services
6.1 2021 Preliminary Operating and Capital Budget Results
6.2 2022 Operating and Capital Budget Deliberations
7.0 New and Unfinished Business
7.1 KneeKll 4-H District Request
8.0 Disposition of Delegation & Public Hearing Business
8.1 Central Alberta Economic Partnership
8.2 Community Futures Wildrose
8.3 RCMP Reporting on Council's Priorities, Public Safety Update
9.0 Council and Committee Reports
9.1 Division 7 Councillor Report
9.2 Trochu Housing Corporation
9.3 Kneehill Regional Doctor Recruitment and Retention Committee
10.0 Council Follow-up Action List
11.0 Closed Session
11.1 Local Public Body Confidences (FOIPP- Section 23)
12.0 Motions from Closed Session
MINUTES OF THE MARCH 8, 2022 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY
OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA
PRESENT:
Division No. 1
Faye McGhee, Councillor
Division No. 2
Debbie Penner, Councillor (left (-0, 12:17 p.m.)
Division No. 3
Jerry Wittstock, Reeve (Video Conf)
Division No. 4
Carrie Fobes, Councillor
Division No. 5
Laura Lee Machell-Cunningham, Councillor
Division No. 6
Wade Christie, Councillor
Division No. 7
Kenneth King, Deputy Reeve
ALSO PRESENT:
Chief Administrative Officer Mike Haugen
Director Corporate Services Bill McKennan
Director of Infrastructure Mike Ziehr
Protective Services Manager Debra Grosfield
Manager of Planning and Development Barb Hazelton
Economic Development Officer Jacqueline Buchanan
Recording Secretary Carolyn Van der Kuil
Communications Officer Christine Anderson
CALL TO ORDER Deputy Reeve KinLy in the Chair
Deputy Reeve King called the meeting to order at 8:30 a.m.
AGENDA 1.0 Agenda
1.1 Additions to the Agenda
No additions were made to agenda.
ADOPTION OF 1.2 Adoptioji of Attenda
AGENDA
52/22 Councillor Christie moved approval of the agenda, as presented.
CARRIED UNANIMOUSLY
MINUTES 2.0 Minutes
2.1 Re ular Council Meeting Minutes of February 22 2022
53/22 Councillor McGhee moved approval of the February 22, 2022, Council
Meeting minutes, as presented.
CARRIED UNANIMOUSLY
Initials
COUNCIL MINUTES OF MARCH 8, 2022
NEW BUSINESS 7.0 New and Unfinished Business
7.1 Kneehill 4-H District Regues#
54/22 Councillor Penner moved that Council approve sponsorship in the
amount of $800.00 to the Kneehill 4-H District to assist with the cost of
advertising and printing of the 2022 District Show/Sale Catalogue.
CARRIED UNANIMOUSLY
COMMUNITY 5.0 Community Services
SERVICES
PLANNING 5.1 Planning
5.1.1 Special Events Bylaw #1847
55/22 Councillor McGhee moved that Council give first reading to Bylaw
1847, that being a bylaw for the regulation and control of public events
within Kneehill County.
CARRIED UNANIMOUSLY
56/22 Councillor Christie moved that second reading be given to Bylaw 1847.
CARRIED UNANIMOUSLY
57/22 Councillor Penner moved that Council gives unanimous consent for
third and final reading to Bylaw 1847.
CARRIED UNANIMOUSLY
58/22 Reeve Wittstock moved that third reading be given to Bylaw 1847.
CARRIED UNANIMOUSLY.
59/22 Councillor McGhee moved to approve damage deposit fees in the
amounts of $2500 and $5000 in accordance with Bylaw 1847, and these
amounts be included in the next amendment of the Master Rates Bylaw.
CARRIED UNANIMOUSLY.
COUNCIL REPORTS 9.0 Council and Committee Reports
9.1 Division 7 Councillor Report- Deputy Reeve King provided a
report on the meetings he attended for the Doctor Recruitment and
Retention Committee and the Trochu Housing Corporation.
9.2 Trochu Housing Corporation- Minutes from the February 7t",
2022, meeting were provided.
'!.3 Kneehill Re Tonal Doctor Recruitment and Retention
Committee- Minute were provided from the February 16th, 2022,
meeting.
2
Initials
COUNCIL MINUTES OF MARCH 8, 2022
60/22 Councillor Cunningham moved that Council receive the Council and
Committee reports for information, as presented.
CARRIED UNANIMOUSLY
9.3 RCMP Reportinz on Council's Priorities Public Safety Update
61/22 Councillor Christie moved that Council accept the RCMP Quarterly
Report and Kneehill County Public Safety Report for information, as
presented.
CARRIED UNANIMOUSLY
The Chair called for a recess at 9:00 a.m. and called the meeting back
to order at 9:22 a.m. with all previously mentioned members present.
APPOINTMENTS 3.0.Appointments
3.1 Central Alberta Economic Partnership [CARP):
Kimberley Worthington, James Carpenter, & Chief Leonard
Standingoontheroad
Kimberley Worthington, Executive Director, Chief Leonard
Standingontheroad, Vice Chair and James Carpenter, Chair of CAEP,
reviewed with Council the projects they have underway and their vision
for the next 5 years.
CORPORATE SERV 6.0 Corporate Services
6.12021 Preliminary Operating and Capital Budget Results
The Chair called for a recess at 10:01 a.m. and called the meeting back
to order at 10:08 a.m. with all previously mentioned members present.
APPOINTMENTS 3.0 Appointments Cont'd
3.2 Community Futures Wildrose: Chantale Sangster
Chantale Sangster, Community Futures Wildrose Executive Director,
provided Council a brief overview of the Community Futures Wild
Rose services and how they work collaboratively to support local
entrepreneurs in Kneehill County.
CORPORATE SERV 6.0 Corporate Services
6.12021 PrefiminamN Operating and Capital Bud et Results Cont'd
The Chair called for a recess at 10:53 a.m. and called the meeting back
to order at 11:02 a.m. with all previously mentioned members present.
APPOINTMENTS 3.0 A1212ointments Cont'd
3.3 Three Hills RCMP._Sfft. Jamie Day k,11:00 a.m.
Sgt. Jamie Day and Cpl. Tim VanderPloeg from the Three Hills
detachment provided Council an update on the Annual Performance
Plan Consultation.
3 /QK
Initials
COUNCIL MINUTES OF MARCH 8, 2022
CORPORATE SERV 6.0 Corporate Services
6.12021 Preliminary O[reratina and Capital Budeet Results Cont'd
62/22 Councillor McGhee moved that Council approve a contribution of
$441,349 to the Capital Equipment Plan Reserve based on actual
disposals in 2021.
CARRIED UNANIMOUSLY
63/22 Councillor Christie moved that Council authorizes a draw from the
Capital Equipment Plan Reserve in the amount of $9,750 to fund an
unbudgeted ICF commitment.
CARRIED UNANIMOUSLY
64/22 Councillor McGhee moved that Council approve a contribution in the
amount of $56,161 to the Allowance for Doubtful Accounts with the
contribution being funded through 2021 Provision for Allowances/Tax
Write -Offs.
CARRIED UNANIMOUSLY
65/22 Reeve Wittstock moved that Council approve a contribution of
$705,800 to the Revenue Stabilization Reserve to fund the operating
budget carry -forward initiatives as detailed in Appendix C.
CARRIED UNANIMOUSLY
66/22 Councillor Penner moved that Council approve $2,636,332 of capital
project carryforwards including funding sources as detailed in
Appendix D.
CARRIED UNANIMOUSLY
67/22 Councillor Christie moved that $106,940 of unbudgeted revenues
collected under the various frontage agreements for water services be
contributed to the Water Reserve.
CARRIED UNANIMOUSLY
68/22 Councillor Penner moved that $277,602 be transferred to the Water
Reserve from the Water Service Area Reserve.
CARRIED UNANIMOUSLY
69/22 Councillor Cunningham moved that $11,306.67 of actual expenses
from 2020 related to Dr. Recruitment and Retention be withdrawn from
the Doctor Recruitment Reserve and contributed to the Contingency
Reserve.
CARRIED UNANIMOUSLY
4
lW
Initials
COUNCIL MINUTES OF MARCH 8, 2022
70/22 Reeve Wittstock moved that Council authorize an additional
contribution of $1,000,000 from the 2021 Operating Budget Surplus be
contributed to the Revenue Stabilization Reserve.
CARRIED UNANIMOUSLY
71/22 Councillor McGhee moved that this report be received for information.
CARRIED UNANIMOUSLY
6.2 2022 Onerating and Capital Bgftet Deliberations
The Chair called for a recess at 12:17 p.m. and called the meeting back
to order at 1:04 p.m. with all previously mentioned Council members
present except Councillor Penner.
The Chair called for a recess at 3:00 p.m. and called the meeting back
to order at 3:08 p.m. with all previously mentioned Council members
present.
CLOSED SESSION 11.0 Closed Session
72/22 Councillor Christie moved that Council convene in Closed Session to
discuss Local Public Body Confidences pursuant to Section 23 of the
Freedom of Information and Protection of Privacy Act, at 3:17 p.m.
CARRIED UNANIMOUSLY
Councillor Cunningham left the meeting at 4:21 p.m.
73/22 Councillor Fobes moved that Council return to open meeting at
4:35p.m..
CARRIED UNANIMOUSLY
4:38 p.m. — meeting recessed to allow return of public.
4:38 p.m. - meeting resumed.
6.2 2022 Operating and Capital Bud et Deliberations
74/22 Councillor McGhee moved that Council include the $9,000 honorarium
to the Torrington Fire Department in the 2022 Operating Budget.
CARRIED UNANIMOUSLY
75/22 Councillor Christie moved that Council direct administration to prepare
the Request for Decision report for the approval of the operating and
capital budget based on the directions provided by Council.
CARRIED UNANIMOUSLY
,0w K
Initials
COUNCIL MINUTES OF MARCH 8, 2022
DISPOSITION OF 8.0 Disposition of Delepation Business & Public Hearing Business
DELEGATION
BUSINESS
8.1 Central Alberta Economic Partnership
76/22 Councillor Fobes moved that Council receive the presentation from the
Central Alberta Economic Partnership for information, as presented.
CARRIED UNANIMOUSLY
8.2 Community Futures Wildrose
77/22 Councillor McGhee moved that Council receive the presentation from
the Community Futures Wildrose for information, as presented.
CARRIED UNANIMOUSLY
COUNCIL ACT LIST 10.0 Council Follow -Up Action List
78/22 Councillor Christie moved that Council receive for information the
Council Follow -Up Action List as presented.
CARRIED UNANIMOUSLY
DISPOSITION OF 8.0 Dis osition of Delegation Business & Public Hearing Business
DELEGATION Cont'd
BUSINESS
8.3 RCMP HIporting on Council's Priorities Public Safe Up -date
79/22 Councillor Christie moved that Council receive the presentation from
the Three Hills RCMP for information, as presented.
CARRIED UNANIMOUSLY
ADJOURNMENT Adjournment
The meeting adjourned at 4:43p.m.
Ke
Deputy Reeve
Mike Haugen
CAO
6 Kw K_
Initials