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HomeMy WebLinkAbout2022.03.08 Council meeting minutes3(neehih COUNT) 1600-2nd Street NE Three Hills, AB TOM 2AO CALL MEETING TO ORDER 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of February 22, 2022 3.0 Appointments 3.1 Central Alberta Economic Partnership: Kimberley Worthington & James Carpenter @ 9:00 a.m. 3.2 Community Futures Wildrose: Chantale Sangster @ 10:00 a.m. 3.3 Three Hills RCMP: Sgt. Mamie Day @ 11:00 a.m. 4.0 Infrastructure- Roads/BridgeslWaterlWastewater!Environment No Report 5.0 Community Services 5.1 Planning 5.1.1 Special Events Bylaw #1847 5.2 Agricultural Service Board & Parks No Report 5.3 Protective Services No Report 5.4 Economic Development No Report 6.0 Corporate Services 6.1 2021 Preliminary Operating and Capital Budget Results 6.2 2022 Operating and Capital Budget Deliberations 7.0 New and Unfinished Business 7.1 KneeKll 4-H District Request 8.0 Disposition of Delegation & Public Hearing Business 8.1 Central Alberta Economic Partnership 8.2 Community Futures Wildrose 8.3 RCMP Reporting on Council's Priorities, Public Safety Update 9.0 Council and Committee Reports 9.1 Division 7 Councillor Report 9.2 Trochu Housing Corporation 9.3 Kneehill Regional Doctor Recruitment and Retention Committee 10.0 Council Follow-up Action List 11.0 Closed Session 11.1 Local Public Body Confidences (FOIPP- Section 23) 12.0 Motions from Closed Session MINUTES OF THE MARCH 8, 2022 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PRESENT: Division No. 1 Faye McGhee, Councillor Division No. 2 Debbie Penner, Councillor (left (-0, 12:17 p.m.) Division No. 3 Jerry Wittstock, Reeve (Video Conf) Division No. 4 Carrie Fobes, Councillor Division No. 5 Laura Lee Machell-Cunningham, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Deputy Reeve ALSO PRESENT: Chief Administrative Officer Mike Haugen Director Corporate Services Bill McKennan Director of Infrastructure Mike Ziehr Protective Services Manager Debra Grosfield Manager of Planning and Development Barb Hazelton Economic Development Officer Jacqueline Buchanan Recording Secretary Carolyn Van der Kuil Communications Officer Christine Anderson CALL TO ORDER Deputy Reeve KinLy in the Chair Deputy Reeve King called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda No additions were made to agenda. ADOPTION OF 1.2 Adoptioji of Attenda AGENDA 52/22 Councillor Christie moved approval of the agenda, as presented. CARRIED UNANIMOUSLY MINUTES 2.0 Minutes 2.1 Re ular Council Meeting Minutes of February 22 2022 53/22 Councillor McGhee moved approval of the February 22, 2022, Council Meeting minutes, as presented. CARRIED UNANIMOUSLY Initials COUNCIL MINUTES OF MARCH 8, 2022 NEW BUSINESS 7.0 New and Unfinished Business 7.1 Kneehill 4-H District Regues# 54/22 Councillor Penner moved that Council approve sponsorship in the amount of $800.00 to the Kneehill 4-H District to assist with the cost of advertising and printing of the 2022 District Show/Sale Catalogue. CARRIED UNANIMOUSLY COMMUNITY 5.0 Community Services SERVICES PLANNING 5.1 Planning 5.1.1 Special Events Bylaw #1847 55/22 Councillor McGhee moved that Council give first reading to Bylaw 1847, that being a bylaw for the regulation and control of public events within Kneehill County. CARRIED UNANIMOUSLY 56/22 Councillor Christie moved that second reading be given to Bylaw 1847. CARRIED UNANIMOUSLY 57/22 Councillor Penner moved that Council gives unanimous consent for third and final reading to Bylaw 1847. CARRIED UNANIMOUSLY 58/22 Reeve Wittstock moved that third reading be given to Bylaw 1847. CARRIED UNANIMOUSLY. 59/22 Councillor McGhee moved to approve damage deposit fees in the amounts of $2500 and $5000 in accordance with Bylaw 1847, and these amounts be included in the next amendment of the Master Rates Bylaw. CARRIED UNANIMOUSLY. COUNCIL REPORTS 9.0 Council and Committee Reports 9.1 Division 7 Councillor Report- Deputy Reeve King provided a report on the meetings he attended for the Doctor Recruitment and Retention Committee and the Trochu Housing Corporation. 9.2 Trochu Housing Corporation- Minutes from the February 7t", 2022, meeting were provided. '!.3 Kneehill Re Tonal Doctor Recruitment and Retention Committee- Minute were provided from the February 16th, 2022, meeting. 2 Initials COUNCIL MINUTES OF MARCH 8, 2022 60/22 Councillor Cunningham moved that Council receive the Council and Committee reports for information, as presented. CARRIED UNANIMOUSLY 9.3 RCMP Reportinz on Council's Priorities Public Safety Update 61/22 Councillor Christie moved that Council accept the RCMP Quarterly Report and Kneehill County Public Safety Report for information, as presented. CARRIED UNANIMOUSLY The Chair called for a recess at 9:00 a.m. and called the meeting back to order at 9:22 a.m. with all previously mentioned members present. APPOINTMENTS 3.0.Appointments 3.1 Central Alberta Economic Partnership [CARP): Kimberley Worthington, James Carpenter, & Chief Leonard Standingoontheroad Kimberley Worthington, Executive Director, Chief Leonard Standingontheroad, Vice Chair and James Carpenter, Chair of CAEP, reviewed with Council the projects they have underway and their vision for the next 5 years. CORPORATE SERV 6.0 Corporate Services 6.12021 Preliminary Operating and Capital Budget Results The Chair called for a recess at 10:01 a.m. and called the meeting back to order at 10:08 a.m. with all previously mentioned members present. APPOINTMENTS 3.0 Appointments Cont'd 3.2 Community Futures Wildrose: Chantale Sangster Chantale Sangster, Community Futures Wildrose Executive Director, provided Council a brief overview of the Community Futures Wild Rose services and how they work collaboratively to support local entrepreneurs in Kneehill County. CORPORATE SERV 6.0 Corporate Services 6.12021 PrefiminamN Operating and Capital Bud et Results Cont'd The Chair called for a recess at 10:53 a.m. and called the meeting back to order at 11:02 a.m. with all previously mentioned members present. APPOINTMENTS 3.0 A1212ointments Cont'd 3.3 Three Hills RCMP._Sfft. Jamie Day k,11:00 a.m. Sgt. Jamie Day and Cpl. Tim VanderPloeg from the Three Hills detachment provided Council an update on the Annual Performance Plan Consultation. 3 /QK Initials COUNCIL MINUTES OF MARCH 8, 2022 CORPORATE SERV 6.0 Corporate Services 6.12021 Preliminary O[reratina and Capital Budeet Results Cont'd 62/22 Councillor McGhee moved that Council approve a contribution of $441,349 to the Capital Equipment Plan Reserve based on actual disposals in 2021. CARRIED UNANIMOUSLY 63/22 Councillor Christie moved that Council authorizes a draw from the Capital Equipment Plan Reserve in the amount of $9,750 to fund an unbudgeted ICF commitment. CARRIED UNANIMOUSLY 64/22 Councillor McGhee moved that Council approve a contribution in the amount of $56,161 to the Allowance for Doubtful Accounts with the contribution being funded through 2021 Provision for Allowances/Tax Write -Offs. CARRIED UNANIMOUSLY 65/22 Reeve Wittstock moved that Council approve a contribution of $705,800 to the Revenue Stabilization Reserve to fund the operating budget carry -forward initiatives as detailed in Appendix C. CARRIED UNANIMOUSLY 66/22 Councillor Penner moved that Council approve $2,636,332 of capital project carryforwards including funding sources as detailed in Appendix D. CARRIED UNANIMOUSLY 67/22 Councillor Christie moved that $106,940 of unbudgeted revenues collected under the various frontage agreements for water services be contributed to the Water Reserve. CARRIED UNANIMOUSLY 68/22 Councillor Penner moved that $277,602 be transferred to the Water Reserve from the Water Service Area Reserve. CARRIED UNANIMOUSLY 69/22 Councillor Cunningham moved that $11,306.67 of actual expenses from 2020 related to Dr. Recruitment and Retention be withdrawn from the Doctor Recruitment Reserve and contributed to the Contingency Reserve. CARRIED UNANIMOUSLY 4 lW Initials COUNCIL MINUTES OF MARCH 8, 2022 70/22 Reeve Wittstock moved that Council authorize an additional contribution of $1,000,000 from the 2021 Operating Budget Surplus be contributed to the Revenue Stabilization Reserve. CARRIED UNANIMOUSLY 71/22 Councillor McGhee moved that this report be received for information. CARRIED UNANIMOUSLY 6.2 2022 Onerating and Capital Bgftet Deliberations The Chair called for a recess at 12:17 p.m. and called the meeting back to order at 1:04 p.m. with all previously mentioned Council members present except Councillor Penner. The Chair called for a recess at 3:00 p.m. and called the meeting back to order at 3:08 p.m. with all previously mentioned Council members present. CLOSED SESSION 11.0 Closed Session 72/22 Councillor Christie moved that Council convene in Closed Session to discuss Local Public Body Confidences pursuant to Section 23 of the Freedom of Information and Protection of Privacy Act, at 3:17 p.m. CARRIED UNANIMOUSLY Councillor Cunningham left the meeting at 4:21 p.m. 73/22 Councillor Fobes moved that Council return to open meeting at 4:35p.m.. CARRIED UNANIMOUSLY 4:38 p.m. — meeting recessed to allow return of public. 4:38 p.m. - meeting resumed. 6.2 2022 Operating and Capital Bud et Deliberations 74/22 Councillor McGhee moved that Council include the $9,000 honorarium to the Torrington Fire Department in the 2022 Operating Budget. CARRIED UNANIMOUSLY 75/22 Councillor Christie moved that Council direct administration to prepare the Request for Decision report for the approval of the operating and capital budget based on the directions provided by Council. CARRIED UNANIMOUSLY ,0w K Initials COUNCIL MINUTES OF MARCH 8, 2022 DISPOSITION OF 8.0 Disposition of Delepation Business & Public Hearing Business DELEGATION BUSINESS 8.1 Central Alberta Economic Partnership 76/22 Councillor Fobes moved that Council receive the presentation from the Central Alberta Economic Partnership for information, as presented. CARRIED UNANIMOUSLY 8.2 Community Futures Wildrose 77/22 Councillor McGhee moved that Council receive the presentation from the Community Futures Wildrose for information, as presented. CARRIED UNANIMOUSLY COUNCIL ACT LIST 10.0 Council Follow -Up Action List 78/22 Councillor Christie moved that Council receive for information the Council Follow -Up Action List as presented. CARRIED UNANIMOUSLY DISPOSITION OF 8.0 Dis osition of Delegation Business & Public Hearing Business DELEGATION Cont'd BUSINESS 8.3 RCMP HIporting on Council's Priorities Public Safe Up -date 79/22 Councillor Christie moved that Council receive the presentation from the Three Hills RCMP for information, as presented. CARRIED UNANIMOUSLY ADJOURNMENT Adjournment The meeting adjourned at 4:43p.m. Ke Deputy Reeve Mike Haugen CAO 6 Kw K_ Initials