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2022.03.22 Council Package Adopted
COUNCIL MEETING AGENDA 1600-2nd Street NE Three Hills, AB T0M 2A0 March 22, 2022 8:30 a.m. CALL MEETING TO ORDER 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of March 8, 2022 3.0 Appointments No Appointments Scheduled 4.0 Infrastructure- Roads/Bridges/Water/Wastewater/Environment 4.1 Road Ban Exemption Policy 5.0 Community Services 5.1 Planning No Report 5.2 Agricultural Service Board & Parks No Report 5.3 Protective Services No Report 5.4 Economic Development No Report 6.0 Corporate Services 6.1 Tax Payment Plan Request 6.2 2022 Operating and Capital Budget Approval 7.0 New and Unfinished Business 7.1 Policy #3-22, Former Elected Official Waiting Period to Serve as Member at Large 7.2 Royal Canadian Legion Military Service Recognition Book 7.3 Ratepayer Evening 7.4 Economic Development Conference 7.5 AUMA Energy Audit proposed projects 7.6 Office Closure 1 2022.03.22 Adopted Council Package March 22, 2022 Council Meeting Agenda Page 2 of 2 8.0 Disposition of Delegation & Public Hearing Business No Delegations or Public Hearings Scheduled 9.0 Council and Committee Reports 9.1 Community Future Wildrose 9.2 Kneehill Housing Corporation 9.3 Kneehill Regional Family and Community Support Services 9.4 RMA Spring Conference 10.0 Council Follow-up Action List 11.0 Closed Session 11.1 Advice from Officials (Section 24- FOIPP) 12.0 Motions from Closed Session 2 2022.03.22 Adopted Council Package 1 ________ Initials MINUTES OF THE MARCH 8, 2022 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PRESENT: Division No. 1 Faye McGhee, Councillor Division No. 2 Debbie Penner, Councillor (left @ 12:17 p.m.) Division No. 3 Jerry Wittstock, Reeve (Video Conf) Division No. 4 Carrie Fobes, Councillor Division No. 5 Laura Lee Machell-Cunningham, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Deputy Reeve ALSO PRESENT: Chief Administrative Officer Mike Haugen Director Corporate Services Bill McKennan Director of Infrastructure Mike Ziehr Protective Services Manager Debra Grosfield Manager of Planning and Development Barb Hazelton Economic Development Officer Jacqueline Buchanan Recording Secretary Carolyn Van der Kuil Communications Officer Christine Anderson CALL TO ORDER Deputy Reeve King in the Chair Deputy Reeve King called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda No additions were made to agenda. ADOPTION OF AGENDA 1.2 Adoption of Agenda 52/22 Councillor Christie moved approval of the agenda, as presented. CARRIED UNANIMOUSLY MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of February 22, 2022 53/22 Councillor McGhee moved approval of the February 22, 2022, Council Meeting minutes, as presented. CARRIED UNANIMOUSLY 3 2022.03.22 Adopted Council Package COUNCIL MINUTES OF MARCH 8, 2022 2 _________ Initials NEW BUSINESS 7.0 New and Unfinished Business 7.1 Kneehill 4-H District Request 54/22 Councillor Penner moved that Council approve sponsorship in the amount of $800.00 to the Kneehill 4-H District to assist with the cost of advertising and printing of the 2022 District Show/Sale Catalogue. CARRIED UNANIMOUSLY COMMUNITY SERVICES 5.0 Community Services PLANNING 5.1 Planning 5.1.1 Special Events Bylaw #1847 55/22 Councillor McGhee moved that Council give first reading to Bylaw 1847, that being a bylaw for the regulation and control of public events within Kneehill County. CARRIED UNANIMOUSLY 56/22 Councillor Christie moved that second reading be given to Bylaw 1847. CARRIED UNANIMOUSLY 57/22 Councillor Penner moved that Council gives unanimous consent for third and final reading to Bylaw 1847. CARRIED UNANIMOUSLY 58/22 Reeve Wittstock moved that third reading be given to Bylaw 1847. CARRIED UNANIMOUSLY. 59/22 Councillor McGhee moved to approve damage deposit fees in the amounts of $2500 and $5000 in accordance with Bylaw 1847, and these amounts be included in the next amendment of the Master Rates Bylaw. CARRIED UNANIMOUSLY. COUNCIL REPORTS 9.0 Council and Committee Reports 9.1 Division 7 Councillor Report- Deputy Reeve King provided a report on the meetings he attended for the Doctor Recruitment and Retention Committee and the Trochu Housing Corporation. 9.2 Trochu Housing Corporation- Minutes from the February 7th, 2022, meeting were provided. 9.3 Kneehill Regional Doctor Recruitment and Retention Committee- Minute were provided from the February 16th, 2022, meeting. 4 2022.03.22 Adopted Council Package COUNCIL MINUTES OF MARCH 8, 2022 3 _________ Initials 60/22 Councillor Cunningham moved that Council receive the Council and Committee reports for information, as presented. CARRIED UNANIMOUSLY 9.3 RCMP Reporting on Council’s Priorities, Public Safety Update 61/22 Councillor Christie moved that Council accept the RCMP Quarterly Report and Kneehill County Public Safety Report for information, as presented. CARRIED UNANIMOUSLY The Chair called for a recess at 9:00 a.m. and called the meeting back to order at 9:22 a.m. with all previously mentioned members present. APPOINTMENTS 3.0 Appointments 3.1 Central Alberta Economic Partnership (CAEP): Kimberley Worthington, James Carpenter, & Chief Leonard Standingontheroad Kimberley Worthington, Executive Director, Chief Leonard Standingontheroad, Vice Chair and James Carpenter, Chair of CAEP, reviewed with Council the projects they have underway and their vision for the next 5 years. CORPORATE SERV 6.0 Corporate Services 6.1 2021 Preliminary Operating and Capital Budget Results The Chair called for a recess at 10:01 a.m. and called the meeting back to order at 10:08 a.m. with all previously mentioned members present. APPOINTMENTS 3.0 Appointments Cont’d 3.2 Community Futures Wildrose: Chantale Sangster Chantale Sangster, Community Futures Wildrose Executive Director, provided Council a brief overview of the Community Futures Wild Rose services and how they work collaboratively to support local entrepreneurs in Kneehill County. CORPORATE SERV 6.0 Corporate Services 6.1 2021 Preliminary Operating and Capital Budget Results Cont’d The Chair called for a recess at 10:53 a.m. and called the meeting back to order at 11:02 a.m. with all previously mentioned members present. APPOINTMENTS 3.0 Appointments Cont’d 3.3 Three Hills RCMP: Sgt. Jamie Day @ 11:00 a.m. Sgt. Jamie Day and Cpl. Tim VanderPloeg from the Three Hills detachment provided Council an update on the Annual Performance Plan Consultation. 5 2022.03.22 Adopted Council Package COUNCIL MINUTES OF MARCH 8, 2022 4 _________ Initials CORPORATE SERV 6.0 Corporate Services 6.1 2021 Preliminary Operating and Capital Budget Results Cont’d 62/22 Councillor McGhee moved that Council approve a contribution of $441,349 to the Capital Equipment Plan Reserve based on actual disposals in 2021. CARRIED UNANIMOUSLY 63/22 Councillor Christie moved that Council authorizes a draw from the Capital Equipment Plan Reserve in the amount of $9,750 to fund an unbudgeted ICF commitment. CARRIED UNANIMOUSLY 64/22 Councillor McGhee moved that Council approve a contribution in the amount of $56,161 to the Allowance for Doubtful Accounts with the contribution being funded through 2021 Provision for Allowances/Tax Write-Offs. CARRIED UNANIMOUSLY 65/22 Reeve Wittstock moved that Council approve a contribution of $705,800 to the Revenue Stabilization Reserve to fund the operating budget carry-forward initiatives as detailed in Appendix C. CARRIED UNANIMOUSLY 66/22 Councillor Penner moved that Council approve $2,636,332 of capital project carryforwards including funding sources as detailed in Appendix D. CARRIED UNANIMOUSLY 67/22 Councillor Christie moved that $106,940 of unbudgeted revenues collected under the various frontage agreements for water services be contributed to the Water Reserve. CARRIED UNANIMOUSLY 68/22 Councillor Penner moved that $277,602 be transferred to the Water Reserve from the Water Service Area Reserve. CARRIED UNANIMOUSLY 69/22 Councillor Cunningham moved that $11,306.67 of actual expenses from 2020 related to Dr. Recruitment and Retention be withdrawn from the Doctor Recruitment Reserve and contributed to the Contingency Reserve. CARRIED UNANIMOUSLY 6 2022.03.22 Adopted Council Package COUNCIL MINUTES OF MARCH 8, 2022 5 _________ Initials 70/22 Reeve Wittstock moved that Council authorize an additional contribution of $1,000,000 from the 2021 Operating Budget Surplus be contributed to the Revenue Stabilization Reserve. CARRIED UNANIMOUSLY 71/22 Councillor McGhee moved that this report be received for information. CARRIED UNANIMOUSLY 6.2 2022 Operating and Capital Budget Deliberations The Chair called for a recess at 12:17 p.m. and called the meeting back to order at 1:04 p.m. with all previously mentioned Council members present except Councillor Penner. The Chair called for a recess at 3:00 p.m. and called the meeting back to order at 3:08 p.m. with all previously mentioned Council members present. CLOSED SESSION 11.0 Closed Session 72/22 Councillor Christie moved that Council convene in Closed Session to discuss Local Public Body Confidences pursuant to Section 23 of the Freedom of Information and Protection of Privacy Act, at 3:17 p.m. CARRIED UNANIMOUSLY Councillor Cunningham left the meeting at 4:21 p.m. 73/22 Councillor Fobes moved that Council return to open meeting at 4:35p.m.. CARRIED UNANIMOUSLY 4:38 p.m. – meeting recessed to allow return of public. 4:38 p.m. - meeting resumed. 6.2 2022 Operating and Capital Budget Deliberations 74/22 Councillor McGhee moved that Council include the $9,000 honorarium to the Torrington Fire Department in the 2022 Operating Budget. CARRIED UNANIMOUSLY 75/22 Councillor Christie moved that Council direct administration to prepare the Request for Decision report for the approval of the operating and capital budget based on the directions provided by Council. CARRIED UNANIMOUSLY 7 2022.03.22 Adopted Council Package COUNCIL MINUTES OF MARCH 8, 2022 6 _________ Initials DISPOSITION OF DELEGATION BUSINESS 8.0 Disposition of Delegation Business & Public Hearing Business 8.1 Central Alberta Economic Partnership 76/22 Councillor Fobes moved that Council receive the presentation from the Central Alberta Economic Partnership for information, as presented. CARRIED UNANIMOUSLY 8.2 Community Futures Wildrose 77/22 Councillor McGhee moved that Council receive the presentation from the Community Futures Wildrose for information, as presented. CARRIED UNANIMOUSLY COUNCIL ACT LIST 10.0 Council Follow-Up Action List 78/22 Councillor Christie moved that Council receive for information the Council Follow-Up Action List as presented. CARRIED UNANIMOUSLY DISPOSITION OF DELEGATION BUSINESS 8.0 Disposition of Delegation Business & Public Hearing Business Cont’d 8.3 RCMP Reporting on Council’s Priorities, Public Safety Update 79/22 Councillor Christie moved that Council receive the presentation from the Three Hills RCMP for information, as presented. CARRIED UNANIMOUSLY ADJOURNMENT Adjournment The meeting adjourned at 4:43p.m. ________________________ Kenneth King Deputy Reeve _______________________ Mike Haugen CAO 8 2022.03.22 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 4.1 Page 1 of 2 Version: 2022-01 Subject: Road Ban Exemption Policy Meeting Date: Tuesday, March 22, 2022 Prepared By: Mike Ziehr, Director of Infrastructure Presented By: Mike Ziehr, Director of Infrastructure RECOMMENDED MOTION: That Council approve the Road Ban Exemption Policy as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☒ ☐ ☐ ☐ ☒ Improving Fiscal Sustainability Preserving Rural Way of Life Pursing Focused Growth Ensuring Comms & Engagement Providing Good Governance Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- Kneehill County Traffic Safety Act Bylaw 1800 BACKGROUND/PROPOSAL: Road bans are typically implemented in the County prior to the Spring melt. The bans are put in place to protect the road infrastructure from being compromised or damaged during a time when they are particularly vulnerable. Banned roads have the potential to prevent users from accessing their properties along these roads or significantly affect the operations of a farm or business. Through the Traffic Safety Bylaw, Kneehill County has allowed permissions for the CAO/Designate to establish exemptions to these road bans in certain situations. At the February 8th, 2022 Council meeting, Council directed staff to develop a policy that provides certain guidelines the CAO/Designate would consider when allowing a relaxation to a current road ban. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The proposed Road Ban Exemption policy details considerations that may be given when a road ban exemption application is submitted. This policy will also assist in ensuring consistency when these exemptions are granted. FINANCIAL & STAFFING IMPLICATIONS: The Road Ban Exemption application is not subject to fees or charges. As it is anticipated that there will be minimal applications for exemptions submitted, staff time to process these will be negligible. 9 2022.03.22 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 4.1 Page 2 of 2 Version: 2022-01 RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Public Notification Other: ATTACHMENTS: Proposed Road Ban Exemption Policy 13-XX COUNCIL OPTIONS: 1. That Council approve the Road Ban Exemption Policy as presented. 2. That Council not approve the Road Ban Exemption Policy as presented. 3. That Council suggest revisions to the proposed policy. FOLLOW-UP ACTIONS: If Council approves the proposed policy, it will be added to the Kneehill County Transportation Policies and a Road Ban Exemption application form will be developed. APPROVAL(S): Mike Ziehr, Director of Infrastructure Approved- ☒ Mike Haugen, Chief Administrative Officer Approved- ☒ 10 2022.03.22 Adopted Council Package POLICY Section Policy No. Page Transportation [Comments] 1 of 2 Policy Title Date: Motion No. Road Ban Exemptions March 22, 2022 35T35T Purpose: To ensure the safety of the travelling public and to minimize damage, Kneehill County monitors and controls the weight and dimensions of vehicles using County roads. This policy will detail the guidelines to be used by the CAO/Designate in determining road use ban exemptions. The Kneehill County Traffic Safety Bylaw may be referred to for information on road bans and road uses, including enforcement. Policy Guidelines: Permits are available for the movement of oversize and overweight loads, depending on circumstance. Road bans are put in place to help protect County roads from damage. Road bans may change depending on weather, road construction, changes in the road surface and truck haul routes. The Kneehill County Traffic Safety Bylaw permits the CAO/Designate to establish exceptions to the weight restrictions and bans placed on municipal roads. Policy Procedures: Exemption to a road weight restriction may be given by the CAO/Designate considering one of the following: 1. Access to land locked sites due to road weight restrictions being in place. 2. Should there be a need to use an alternate route due to construction or maintenance. 3. Temporary or one-time exceptions. 4. Agriculture commodity exceptions. 5. If the location could be accessed via a non-banned road, the applicant would not be eligible for an exemption. Kneehill County will retain the right to limit travel or cancel the exemption at any time for any reason. Kneehill County may also request that the applicant observe a lower speed when travelling on the road. 11 2022.03.22 Adopted Council Package POLICY Section Policy No. Page Transportation [Comments] 2 of 2 Policy Title Date: Motion No. Road Ban Exemptions March 22, 2022 35T35T Application: An application for exemption will be available through a permitting system managed by Administration. The application must include: • Contact information of the applicant • Effective date and expiry date • Description of commodity • Description of vehicle(s) • Estimated number of hauls • Estimated weight of hauls, including to what exempted weight is being requested. • Route taken on County roads, including the legal locations of the starting and ending points. Jerry Wittstock, Reeve Mike Haugen, CAO Approved: March 22, 2022 Review Date: 2026 12 2022.03.22 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 6.1 Page 1 of 2 Version: 2022-01 Subject: Tax Payment Plan Request Meeting Date: Tuesday, March 22, 2022 Prepared By: Caroline Siverson, Property Tax Officer Presented By: Caroline Siverson, Property Tax Officer RECOMMENDED MOTION: 1. That Council agrees to enter a Tax Agreement Payment Plan with Long Run Exploration Ltd. for the payment of tax arrears in the amount of $336,307.56 to be paid in 12 equal monthly installments. 2. That Council agrees to cancel the 2021 penalties relating to tax rolls 29252720600, 31251731200, 31251841000, 32261141000, 32262231100, 33260410100, 33260541600, 33260841000, 33260920400, 33261020500, 33261710700, 33261941600, 33262020400, 33262920400, 33262941500, 33263010700, 33263110700, 33263241500, 33273641600, 34260620600, 40001660000 in the amount of $68,780.82. 3. That Council agrees to void the 2022 penalties in the amount of $24,807.82. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☒ ☐ ☐ ☐ ☒ ☐ Improving Fiscal Sustainability Preserving Rural Way of Life Pursing Focused Growth Ensuring Comms & Engagement Providing Good Governance Level of Service RELEVANT LEGISLATION: Provincial (cite)- Municipal Government Act, Section 418(4) Council Bylaw/Policy (cite)- Tax Penalty Bylaw BACKGROUND/PROPOSAL: After extensive discussion, Long Run Exploration Ltd. has agreed to enter a Tax Payment Plan for their tax arrears. They have proposed the following: Option #1 12 equal payments totaling the amount of $336,307.56 (includes 2019 & 2020 penalties); 2021 & 2022 penalties waived; Option #2 Lump sum payment of all levies in the amount of $299,350.25, all penalties waived, to be received 10 days after the agreement is signed. For the last few years, Council has agreed to several payment plans with our industrial partners to support their cash flow issues during the economic downturn, Covid pandemic and low gas prices. There has been consistency in the agreements, in that Council has only agreed to cancel penalties in the year that the company has come forward with a payment plan discussion. We began our discussions with Long Run, after a long time of no returned calls or emails, and after our legal firm had forwarded them a demand letter, in late 2021. At this time, Long Run has agreed to pay their outstanding taxes and depending upon the decision of Council, within this next 12 months. 13 2022.03.22 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 6.1 Page 2 of 2 Version: 2022-01 Any Council decision is only limited by the Municipal Government Act legislation to a 3-year maximum timeline for payment. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Council has authorized a Tax Penalty Bylaw that provides for penalties on the 1st of November for current taxes and on the first of each month thereafter for all tax arrears at a rate of 2%. Option #1 that Long Run has proposed would be consistent with all other payment plans that Council has authorized. The timeline is well within the legislation and is somewhat shorter than some of our other agreements. While Option #2 would bring immediate payment, the cancellation of an additional $36,957.31 (related to 2019 and 2020 tax penalties) would decrease County revenues. In addition, this option would not be consistent with the other agreements Council has entered into with our industrial partners. FINANCIAL & STAFFING IMPLICATIONS: Kneehill County budget includes an allowance for tax cancellation for situations such as these. Voiding the 2022 penalties would not create a negative budget variance since the budget for penalties has been established at a conservative level. Option #1 provides the County with a better financial return. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: COUNCIL OPTIONS: 1. 12 equal payments totaling the amount of $336,307.56 (includes 2019 & 2020 penalties); 2021 & 2022 penalties waived; 2. Lump sum payment of all levies in the amount of $299,350.25, all penalties waived, to be received 10 days after the agreement is signed. 3. Accept as information. FOLLOW-UP ACTIONS: Administration will forward a Tax Agreement Payment Plan to Long Run for signature based on the option as approved by Council. APPROVAL(S): Bill McKennan, Director of Corporate Services Approved- ☐ Mike Haugen, Chief Administrative Officer Approved- ☒ 14 2022.03.22 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 6.2 Page 1 of 6 Version: 2022-02 Subject: 2022 Operating and Capital Budget Deliberations Meeting Date: Tuesday, March 22, 2022 Prepared By: Bill McKennan, Director of Corporate Services Marika von Mirbach, Financial Planning Coordinator Presented By: Bill McKennan, Director of Corporate Services RECOMMENDED MOTION: 1. That the 2022 Operating Budget in the amount of $27,892,305 as detailed in Appendix A be approved. 2. That the transfers from reserves and contributions to reserves as detailed in Appendix B be approved. 3. That the 2022 Capital Budget and funding sources in the amount of $5,230,332 as detailed in Appendix D be approved. 4. That Council authorize the creation of an Infrastructure Reserve. 5. That the Flat Maintenance Rate related to water connections be amended to $60.00 bimonthly effective May 1, 2022, and that the Master Rate By-Law be amended accordingly. 6. That this report be received for information. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☒ ☐ ☐ ☐ ☐ ☐ Improving Fiscal Sustainability Preserving Rural Way of Life Pursing Focused Growth Ensuring Comms & Engagement Providing Good Governance Level of Service RELEVANT LEGISLATION: Provincial (cite) - The County is required under the Municipal Government Act (MGA) to approve both an operating and capital budget which are balanced and fully funded. BACKGROUND/PROPOSAL: The County is required under the Municipal Government Act (MGA) to approve both an operating and capital budget which are balanced and fully funded. To achieve this, the budget is prepared on a fiscal viability basis and is monitored and controlled to achieve the desired outcome of a balanced budget. As such, all budgeted revenues must equal budgeted expenditures. The municipality follows the legislative financial requirements of the MGA and it’s supporting Regulations. In addition, the municipality meets or exceeds all policy statements of the Canada Public Sector Accounting Handbook, which is governed by the Chartered Professional Accountants Canada (CPA). The budget document and budget presentation slides to support this final approval document have been available to Council and available to the ratepayers for numerous weeks on the County’s web site (Budget 2022). The budget presentation slides and budget book provided detailed information of the current economic climate, budget pressures (current and future), fiscal data, and comparisons to other municipal units in terms of tax burdens and the specific drivers and initiatives in the 2022 budget. 15 2022.03.22 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 6.2 Page 2 of 6 Version: 2022-02 This report incorporates prior Council decisions on specific 2022 priorities and incorporates all directions and motions of Council during prior Council meetings and the 2022 budget deliberations. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The budget serves as a policy document, financial plan, operations guide, and a communications device. The County’s 2021 budget document and presentation meet or exceeded all these criteria, and the budget document has been awarded the Distinguished Budget Presentation Award from Government Finance Officers Association (GFOA) of the United States and Canada. “This award is the highest form of recognition in governmental budgeting. Its attainment represents a significant achievement by your organization” (quote from Executive Director GFOA). In a typical year only 4 to 7 municipalities across Canada are first time recipients. In 2021 Kneehill County was the only first-time recipient in Alberta. We believe the 2022 budget document also meets or exceeds the GFOA Distinguished Budget Presentation Award Program Criteria. Through the operating and capital budgets, Council decides on the municipality’s priorities for the upcoming years by setting aside funds for each program or service. This important financial plan provides guidelines and directives to staff for the allocation of resources and the provision of services and infrastructure. The budget also determines the total amount of taxes to be levied on residents and businesses of the community for the budget year. The budgeting process allows municipalities to prioritize projects, programs and service levels based on anticipated revenues and expenses. A municipality’s annual budget routinely consists of two components: • The Operating Budget plans for a municipality’s day-to-day expenditures (e.g., salaries, wages, benefits, heat, electric, and maintenance of buildings and infrastructure, etc.). • The Capital Budget plans for the purchase and financing of assets or improvement of existing infrastructure (e.g., roads, water and wastewater facilities, county facilities and major projects). The approval of this report will guide the internal reporting to management and will be the benchmark for reporting to Council on a quarterly basis during 2022. 2022 Budget Challenges and Budget Guidelines In recent years, and looking forward into 2023 and beyond, compounding budget pressures have significantly impacted the revenues collected by the municipality. As a result, administration and Council have worked diligently to manage expenses to mitigate the funding shortfall in the budget. Council and administration will continue to develop and focus on strategies to manage the negative impacts of the ongoing financial pressures facing the County. Addressing the current and future needs and services desired by residents and businesses and planning for infrastructure improvements in our community is always the focus of Council during these deliberations. Council and senior staff have reviewed infrastructure needs with a commitment to maintain current infrastructure and ensure plans are in place to accommodate growth while maintaining a responsible tax increase. The expenditures under the control of Council have been restrained, reduced where reasonable, and are well under the general inflation rate. Council’s past practices and prudent financial planning have positioned the County well for these financial challenges. The County has not experienced an operating budget deficit, has no reliance on borrowing, has maintained or enhanced service levels, maintained our roads and other infrastructure and still will be able to maintain competitive tax burdens in the future. 16 2022.03.22 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 6.2 Page 3 of 6 Version: 2022-02 Specific measures that have been utilized and adhered to for the development of the 2022 operating budget include: • Froze most accounts at 2020 levels unless cost pressures were documented • Thorough multi-layer budget review process • Focus on financial constraint • Reinforce priorities through business planning, evaluation, and best practices • Ongoing service and fee reviews In summary the proposed operating and capital budgets: Maintain Program & Service Levels Support Councils Infrastructure Renewal Plan Identify the need for the Provincial and Federal Governments to Provide Funding for Infrastructure Investment Set the Stage for the Present and Future Prudent Financial Stewardship by Council Maintain Competitive Tax Burdens External Budget Pressures The chart below summarizes the expenditure downloading and revenue losses that have resulted from provincial policy during the 2020 to 2022 period and known impacts for the 2023-2025. Summary notes are provided under the table to explain these items in greater detail. Provincial Pressures During 2020 the provincial government announced changes to the assessment model related to the Oil and Gas industry. These changes directly impact the municipality due to decreased assessment values resulting in decreased property taxes. Significant changes, resulting in a revenue loss of $1,925,000 in 2020, were made to the assessment of “Shallow Gas” and the elimination of the well drilling tax, which was previously budgeted at $400,000 annually. Description Incremental 2020 Incremental 2021 Incremental 2022 Incremental 2023-2025 Total Provincial Pressures Shallow Gas 1,925,000$ -$ -$ -$ 1,925,000$ Assessment Model Review - Initial Impacts -$ 1,000,000$ -$ Unknown 1,000,000$ Assessment Model - Depreciation Impacts -$ -$ 200,000$ 600,000$ 800,000$ Provincial Policing 160,000$ 80,000$ 80,000$ 160,000$ 480,000$ Loss of Provincial Grants - Programs -$ 94,000$ (50,000)$ Unknown 44,000$ Loss of Provincial Grants - Infrastructure Funding 300,000$ 141,000$ 600,000$ 1,200,000$ 2,241,000$ Economic Pressures Return on Investment -$ 400,000$ (175,000)$ (350,000)$ (125,000)$ Total 2,385,000$ 1,715,000$ 655,000$ 1,610,000$ 6,365,000$ 17 2022.03.22 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 6.2 Page 4 of 6 Version: 2022-02 Starting in 2020 a portion of the costs related to RCMP policing were downloaded to the municipality. The funding has increased from $160,000 in 2020 to $240,000 in 2021 and will continue increasing until 2023 where the total funding paid to the province will be $480,000 annually. An unanticipated decrease of $94,000 in operating grants occurred in 2021, $50,000 of this related to Agricultural Services Boards was reinstated in 2021 which is a favorable impact in the 2022 budget. The level of provincial infrastructure funding has decreased significantly. The actual reduction for 2022 is approximately $1,800,000 (2022 and 2023-2025 impacts combined). Administration has spread the impact on the chart above since the options to manage this magnitude of change in 2022 would require a significant financial impact in the tax rate in 2022. Additional unplanned reserve draws will be required to manage the transition. Operating Budget Approval The Operating Budget must be balanced such that the total revenues equal the total expenditures. Specific contributions to/from reserves should be clearly noted in the approval document. Appendix A - 2022 Operating Budget Provides a summary of the total revenues ($27,892,305) and total expenditures ($27,892,305) which Council has discussed during the budget deliberations. The recommended budget in Appendix A has reflected all Council motions and directions including: • Various changes to base program funding across departments through service level discussions and found cost efficiencies. • Funding for provincial downloaded program such as policing and additional infrastructure funding to partially off-set the $1.8 reduction in provincial capital funding under the MSI Program. • This budget continues the reductions in Council remuneration approved in 2021. • Enhanced investment returns based on improvements to cash management and increasing interest rates, allowing investment income to be increased by $225,000. • An increase of $5 monthly, on the water billings, to fund ongoing maintenance needs of the water network system. This is the first increase in the maintenance fee since 2010. This increase will be mitigated by the removal of the general capital charge from numerous ratepayer tax accounts. Motion #1 seeks authority to approve the 2021 Operating Budget as detailed in Appendix A. Appendix B - Operating Grants and Reserve Transfers Provides a summary of the budgeted grants and reserve transfers incorporated into the operating budget. • External grants totaling $314,861 from the provincial government. • Transfers from Reserves totaling $849,600. These transfers are funding for Operating Projects not completed in 2021 and new initiatives for 2022. • Transfers to Reserves totaling $7,085,463. These transfers are intended to allocate funding to reserves which can be utilized for capital infrastructure investments and other initiatives. Motion #2 seeks authority to approve the 2021 Reserve transfers as detailed in Appendix B. 18 2022.03.22 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 6.2 Page 5 of 6 Version: 2022-02 Appendix C - Operating Budget Projects This appendix provides details on the 2022 operating initiatives planned by administration and proposed to Council during budget deliberations. All operating projects detailed in Appendix C have been included in the Operating Budget detailed in Appendix A, and approvals for these projects are accounted for in Motion #1. Both new and carry-forward initiatives are detailed in this appendix. Capital Budget Approval Appendix D - 2022 Capital Budget Details the County’s planned capital expenditures and funding requirements by project. This table also incorporates motions made during Council meetings outside of the budget deliberations and includes all 2021 carry-forward projects. The total capital expenditures total $5,230,332 and the funding sources are identified. Of this amount, $2,636,332 relate to carry-forward projects. Motion #3 seeks the authority to approve the 2021 Capital budget as detailed in Appendix D. Summary of Key Investments This report summarizes prior budget deliberations. Further options are not being presented in this report. Some of the key investments in the 2022 budget include: • Bridge improvements & rehabilitations $550,000. • Fire communications system updates $147,567. • Gravel crushing funding of $991,800. • Fleet replacements to support road maintenance, winter control & maintenance, parks and fire operations $2,426,265. • Further improvements to the Ron Gorr Arena for $235,000. • Ongoing facility needs $187,000. • Additional infrastructure funding to off-set provincial grant reductions. • An additional $5/monthly contribution to the water system network to fund ongoing maintenance. Ratepayer Impacts To manage the budget shortfall facing the County, the Committee of the Whole is recommending to Council a tax increase. Although the individual impacts on homeowners will be dependent on their assessed values, the typical hamlet home would see an increase of $20 annually, acreages would see an annual increase of approximately $60 annually and farmland increases would be approximately $16 annually. These increases were recommended after Council and administration worked to manage expenditures in response to provincial budget pressures. In order to protect the long-term viability of the municipality it is pertinent that the operating shortfall not be funded through reserves. Council and administration will continue to seek measures to manage revenue and expenditures and to continue prudent financial practices to plan for the future. Council is committed to ensuring core services are not impacted and that our roads and other infrastructure are maintained and renewed. FINANCIAL & STAFFING IMPLICATIONS: 19 2022.03.22 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 6.2 Page 6 of 6 Version: 2022-02 This report ensures the fiscal plan for the municipality is approved within the framework required under the Municipal Government Act. The financial recommendations detailed in this report will ensure the financial risks of the County are managed and planned for in the best interest of the ratepayers. The 2022 Tax Rate Bylaw will be predicated on this information, and this information will be used for tax notices to ratepayers. The necessary funds to fund the reserve draws have been identified in the various Appendixes and funding is available in the indicated reserves. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Public Notification Other: ATTACHMENTS: Appendix A – 2022 Operating Budget Appendix B – Operating Budget Grant and Reserve Transfers Appendix C – Operating Projects Appendix D – Capital Budget COUNCIL OPTIONS: 1. That Council adopts the recommendations in this report. 2. That Council provides further direction. FOLLOW-UP ACTIONS: This information and data within this report will form the basis for the financial reporting and monitoring of the budget to Council related to the fiscal year. Prepare Budget newsletter and 2022 Tax Rate By-Law APPROVAL(S): Bill McKennan, Director of Corporate Services Approved- ☒ Mike Haugen, Chief Administrative Officer Approved- ☒ 20 2022.03.22 Adopted Council Package Revenues 2021 Budget 2022 Core Budget Core Budget Variance Licenses and Permits (82,100) (88,100) (6,000) Operating Grants (265,866) (314,861) (48,995) Other Revenue (111,000) (116,000) (5,000) Sales of Goods and Services (1,386,236) (1,386,750) (514) Sales to Other Governments (126,148) (145,478) (19,330) Rental Income (154,010) (145,846) 8,164 Penalties and Fines (120,000) (125,000) (5,000) Property Taxes (22,467,214) (23,761,496) (1,294,282) Special Taxes and Frontage (1,292,490) (331,374) 961,116 Return on Investments (302,800) (527,800) (225,000) Transfer from Reserves (3,540,039) (849,600) 2,690,439 Capital Equipment Plan Sales (100,000) (100,000) - Total Revenues (29,947,903) (27,892,305) 2,055,598 Expenses 2021 Budget 2022 Core Budget Core Budget Variance Contract, Goods, and Services 2,997,888 3,004,772 6,884 Materials, Goods, Supplies, and Utilities 3,602,772 3,766,410 163,638 Salaries, Wages, and Benefits 9,452,295 9,700,295 248,000 Other Expenses 93,666 138,382 44,716 Provision for Allowances 1,100,000 1,000,000 (100,000) Purchases from Other Governments 530,531 580,064 49,533 Transfer to Other Governments 596,969 637,364 40,396 Transfer to Individuals and Organizations 348,757 276,600 (72,157) Transfer to Local Boards and Agencies 102,532 153,356 50,824 Contributions to Reserves 6,857,630 7,085,463 227,833 Operating Projects 423,000 557,800 134,800 Gravel (Inventory) Projects 3,841,864 991,800 (2,850,064) Total Expenses 29,947,903 27,892,305 (2,055,598) Net - - - Appendix A: 2022 Operating Budget - by Function 21 2022.03.22 Adopted Council Package Operating Grants MSI Operating 141,959 ASB Provincial Operating 122,902 ASB Provincial Environmental 50,000 Total Operating Grants 314,861 Transfers from Reserves Revenue Stabilization 849,600 Total Transfers from Reserves 849,600 Contributions to Reserves Building 481,500 Capital Equipment Plan 2,326,389 Disaster Recover 150,000 Gravel 250,000 IT 71,789 Infrastructure 600,000 Roads 2,890,800 Water 314,985 Total Contributions to Reserves 7,085,463 Appendix B: Operating Grants and Reserve Transfers 22 2022.03.22 Adopted Council Package Budget Funding Source Operating Projects - New for 2022 Road Network Study 50,000 Revenue Stabilization Swalwell Dam Study 12,000 Revenue Stabilization Aerial Photography 50,000 Revenue Stabilization Cloud Server Implementation 20,000 Revenue Stabilization Body Cameras Implementation 11,800 Revenue Stabilization Total Operating Projects 143,800 Operating Projects - 2021 Carry-Forward Economic Development - Location Analysis 10,000 Revenue Stabilization Economic Development - Sector Analysis 7,000 Revenue Stabilization Asset Management 100,000 Revenue Stabilization Fire Training 47,000 Revenue Stabilization 2021 Corporate Initiatives 250,000 Revenue Stabilization Total New Gravel Projects 414,000 Gravel Projects - 2021 Carry-Forward Gravel Crushing 291,800 Revenue Stabilization Total Carry-Forward Gravel Projects 291,800 Total Carry-Forward Operating Projects 705,800 Total Operating Projects - New and Carry-Forward 849,600 Appendix C: Operating Projects 23 2022.03.22 Adopted Council Package 2022 Budget Grants Description Reserves Description Capital Projects - New for 2022 1 200,000 200,000 Bridge 2 Swalwell Pumphouse; Fire Pump Replacement 125,000 125,000 Water 3 Horseshoe Canyon Pay Parking Attendant Booth 15,000 15,000 Parks 4 Major Facilities Maintenance 187,000 187,000 Buildings 5 Ron Gorr Memorial Arena Project 235,000 235,000 GTF - 6 Redland Grader Shed Project 78,000 78,000 Buildings 7 IT Capital Purchases 72,000 72,000 IT 8 1,682,000 1,682,000 CEP Total New Capital Projects 2,594,000 235,000 2,359,000 Capital Projects - 2021 Carry-Forward 9 147,567 147,567 Contingency 10 1,320,000 1,320,000 Parks 11 350,000 262,500 STIP 87,500 Bridge 12 74,500 74,500 IT 13 744,265 744,265 CEP Total Carry-Forward Capital Projects 2,636,332 262,500 2,373,832 - Total Capital Projects 5,230,332 497,500 4,732,832 Emergency Communications Horseshoe Canyon STIP Bridge Project - BF6948, SE1-30-25-4 IT Purchases 2021 Capital Equipment Purchases Major Bridge Maintenance Capital Equipment Plan Purchases Appendix D: Capital Budget Funding Source 24 2022.03.22 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 7.1 Page 1 of 2 Version: 2022-01 Subject: Policy #3-22, Former Elected Official Waiting Period to Serve as Member at Large Meeting Date: Tuesday, March 22, 2022 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council approve Policy #3-22, Former Elected Official Waiting Period to Serve as Member at Large, as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☐ ☒ Improving Fiscal Sustainability Preserving Rural Way of Life Pursing Focused Growth Ensuring Comms & Engagement Providing Good Governance Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- Policy #3-22, Former Elected Official Waiting Period to Serve as Member at Large BACKGROUND/PROPOSAL: As part of Council’s ongoing review of current policies and in particular policies that have not been reviewed for a period of time exceeding four years, the Council Policy #3-22 is presented for Council’s review. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: There are no changes being recommended to Council at this time. FINANCIAL & STAFFING IMPLICATIONS: There are no financial implications by approving this policy. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Public Notification Other: ATTACHMENTS: Policy # 3-22, Former Elected Official Waiting Period to Serve as Member at Large 25 2022.03.22 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 7.1 Page 2 of 2 Version: 2022-01 COUNCIL OPTIONS: 1. That Council approve the policy 2. That Council amend the policy 3. That Council receives for Information FOLLOW-UP ACTIONS: Administration will make updates as required. APPROVAL(S): Choose an item. Approved- ☐ Mike Haugen, Chief Administrative Officer Approved- ☒ 26 2022.03.22 Adopted Council Package POLICY Section Policy No. Page COUNCIL POLICIES 3-22 1 of 1 Policy Title Date: Motion No. Former Elected Official Waiting Period to Serve as Member-At -Large March 22, 2022 [Category] Purpose: To clearly define the Kneehill County policy regarding the waiting period required for any former elected official to serve on any Committee requiring members-at-large. Policy Guidelines/Procedures: To be considered for any member-at-large position, a former elected official cannot serve on any Kneehill County committee until a minimum of one year has passed since the date of their retirement from Kneehill County elected office. Jerry Wittstock, Reeve Mike Haugen, CAO Original: February 20, 2002 Amended: February 4, 2014 33/14 Amended: March 28, 2017 153/17 Amended: March 22, 2022 XX/22 Approved: March 22, 2026 27 2022.03.22 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 7.2 Page 1 of 2 Version: 2022-01 Subject: Royal Canadian Legion Military Service Recognition Book Meeting Date: Tuesday, March 22, 2022 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council provide support to the Annual Alberta/Northwest Territory Royal Canadian Legion “Military Service Recognition Book” with the purchase of a business card size advertisement at a cost of $315.00 with funds to come from the 2022 Operating Budget. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☐ ☒ Improving Fiscal Sustainability Preserving Rural Way of Life Pursing Focused Growth Ensuring Comms & Engagement Providing Good Governance Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- Policy #15-7, Recreation, Community, Arts and Cultural Events. BACKGROUND/PROPOSAL: Administration received a request from the Alberta/Northwest Territory Command of the Royal Canadian Legion for Kneehill County to support them by purchasing an advertisement/support message in their Annual Military Service Recognition Book. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Council has provided support every year since 2008, through the purchase of a business card size advertisement/support message. Kneehill County paid $285.00 last year for a 1/10 page business card advertisement. FINANCIAL & STAFFING IMPLICATIONS: Costs range this year from $315(Business Card Size) to $2,650 for full color outside page. $10,000 gets budgeted annually to the Recreation, Community, Arts and Cultural Events Grant Program. To date there is $9,200 in available funds. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Royal Canadian Legion Military Service Recognition Book request letter. 28 2022.03.22 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 7.2 Page 2 of 2 Version: 2022-01 COUNCIL OPTIONS: 1. That Council approve a sponsorship in the amount of $285.00 2. That Council approve a sponsorship in an amended amount. 3. That Council receive for information the request. FOLLOW-UP ACTIONS: Administration will follow-up with the Royal Canadian Legion Military Service Recognition Book on Council’s decision. APPROVAL(S): Choose an item. Approved- ☐ Mike Haugen, Chief Administrative Officer Approved- ☒ 29 2022.03.22 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 7.3 Page 1 of 2 Version: 2022-02 Subject: Ratepayer Evening Meeting Date: Tuesday, March 22, 2022 Prepared By: Christine Anderson, Communications Officer Presented By: Christine Anderson, Communications Officer RECOMMENDED MOTION: That Council direct Administration to organize Ratepayer Evenings in Torrington and Carbon in 2022. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☒ ☐ ☒ Improving Fiscal Sustainability Preserving Rural Way of Life Pursing Focused Growth Ensuring Comms & Engagement Providing Good Governance Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- Public Consultation Policy BACKGROUND/PROPOSAL: Kneehill County annually hosts public engagement with residents through Ratepayer Evenings. In February of 2020, Council approved two Ratepayer events be held, one in Torrington and one in Carbon, however, due to COVID-19 gathering restrictions, these events were cancelled in both 2020 and 2021. Now that gathering restrictions have been lifted, Administration can proceed with planning the Ratepayer Event(s) again for 2022. The events provide a family-friendly opportunity for residents and ratepayers to come and engage with Council and staff, ask questions, and provide feedback. Facilitation is similar to a trade fair—each department has their own booth with department specific information. Refreshments, kid’s activities, and prize draws will also be provided. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Administration is seeking direction from Council for hosting these events in 2022. Options: • Host one event in Torrington in 2022 • Host two events, one in Torrington and one in Carbon in 2022 • Host event(s) in alternative locations • Administration is recommending these events be planned for early summer (June) to avoid interfering with harvest season. Ideally, the events will be held in April of each year going forward. 30 2022.03.22 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 7.3 Page 2 of 2 Version: 2022-02 New for 2022: • Food truck provide meal. (Hiring catering ensures COVID-19 safety.) • Opportunity for resident questions to be answered in our Ratepayer Newsletter following the event • Administration is recommending changing the name from “Discovery Fair” to “Ratepayer Evening” to avoid confusion with KRFCSS’s Discovery Nights. FINANCIAL & STAFFING IMPLICATIONS: $15000 is budgeted for these events in 2022. ($7500 each.) RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Public Notification Other: ATTACHMENTS: Ratepayer Evening Communications Plan COUNCIL OPTIONS: 1. Host one Ratepayer Evening in Torrington in June of 2022 2. Host two Ratepayer Evenings, one in Torrington and one in Carbon early summer 3. Direct Administration to bring back further options FOLLOW-UP ACTIONS: Administration will begin preparing for the event(s). APPROVAL(S): Approved- ☐ Mike Haugen, Chief Administrative Officer Approved- ☒ 31 2022.03.22 Adopted Council Package 1 1. Current Situation/Background Kneehill County held two Discovery Fair Ratepayer meetings in 2019, one in Trochu in August, and one in Acme in November. While the Trochu meeting was well attended, the Acme one was less so. It was not well understood among residents that the Discovery Fairs in 2019 were meant to be Kneehill County’s official ratepayer meetings—with the new “fair-style” facilitation replacing the traditional set up. There has also been reported confusion with the title “Discovery Fair” due to the similarity to FCSS’s “Discovery Nights” Due to COVID-19 gathering restrictions, Kneehill County has not held the events since 2019. 2. Overall Project Objectives To provide an opportunity for Kneehill County Council and staff to meet with residents in a friendly, relaxed atmosphere To provide Kneehill County residents with information about Kneehill County projects and services, answer resident questions, and receive feedback To engage residents in conversation about aspects of Kneehill County operations through demonstrations and visual elements 3. Communications Objectives Build awareness among Kneehill County residents/ratepayers about the event. Build awareness about the Ratepayer Evening with Kneehill County staff and Council Build awareness of expectations of Kneehill County staff and Council at the event. 4. Target Audience Kneehill County Residents and Ratepayers Kneehill County Council Kneehill County Staff Communications Plan: 2022 Ratepayer Meeting 32 2022.03.22 Adopted Council Package 2 5. Key Message per Target Audience Kneehill County Residents Join us for Kneehill County’s annual ratepayer meeting Refreshments provided Meet with Kneehill County Council and Staff An all-ages event! Bring the kids to take part in activities. Win prizes! Come to ask questions, give feedback, and find out more about Kneehill County! Kneehill County Staff Staff’s role and expectations when attending the Ratepayer Evening What to expect at the Ratepayer Evening (agenda, facilitation) What information would be beneficial to share with our residents? How can we explain Kneehill County information to residents in fun, engaging ways? What interactive element could we use to add to resident engagement? Kneehill County Council Council’s role at the Ratepayer Evening What to expect at the Ratepayer Evening (agenda, facilitation, information) 6. Communications Mix External Online o Kneehill County website o Social Media o Email to local municipalities to have them share event o Facebook Event Advertising o Local Newspapers Print o Posters in local communities o Kneehill County ratepayer newsletter (timing dependent) o Direct Mail invitation o News Release o Insert in Tax Bill Mail Outs Internal Managers Meetings Staff Meetings Staff Newsletter Staff/Council Training Emails to Council 7. Promotion Develop graphics for posters and social media Develop a webpage with more information, push from social media Develop display materials for event: o Display boards, interactive elements/demonstrations for each booth o Brochures/pamphlets o Create “All Access Pass” 33 2022.03.22 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 7.4 Page 1 of 2 Version: 2022-02 Subject: Economic Development Conference Meeting Date: Tuesday, March 22, 2022 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council approve Councillor Christie’s attendance to the 2022 Economic Development Conference taking place from April 6 to 8, 2022. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☐ ☒ Improving Fiscal Sustainability Preserving Rural Way of Life Pursing Focused Growth Ensuring Comms & Engagement Providing Good Governance Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- Policy # 3-1, Council Compensation and Expense Reimbursement. BACKGROUND/PROPOSAL: Councillor Christie would like permission to attend the Economic Development Conference being held in Kananaskis from April 6 to April 8, 2022. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Policy #3-1, Council Compensation and Expense Reimbursement states under #4, that the Councillor Representative to attend the Elected Development Conference is the Central Alberta Economic Partnership Representative. Councillor Christie is the representative for the Community Future Wildrose Inc. and would like to attend the conference in that capacity and is requesting Council permission. FINANCIAL & STAFFING IMPLICATIONS: Administration does have sufficient funds budgeted for Council conference registration and accommodations for the 2022 budget year. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Policy #3-1, Council Compensation and Expense Reimbursement. 34 2022.03.22 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 7.4 Page 2 of 2 Version: 2022-02 COUNCIL OPTIONS: 1. That Council approve Councillor Christie to attend the EDO Conference 2. That Council receive for information FOLLOW-UP ACTIONS: Provide notification to Councillor Christie on Council’s decision. APPROVAL(S): Approved- ☐ Mike Haugen, Chief Administrative Officer Approved- ☒ 35 2022.03.22 Adopted Council Package 36 2022.03.22 Adopted Council Package 37 2022.03.22 Adopted Council Package 38 2022.03.22 Adopted Council Package 39 2022.03.22 Adopted Council Package 40 2022.03.22 Adopted Council Package 41 2022.03.22 Adopted Council Package 42 2022.03.22 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 7.5 Page 1 of 3 Version: 2022-02 Subject: AUMA Energy Audit proposed projects Meeting Date: Tuesday, March 22, 2022 Prepared By: Jason Fehr, Facilities Maintenance Presented By: Mike Haugen, CAO RECOMMENDED MOTION: 1. That Council move to request Administration to provide additional information for the proposed projects as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☒ ☐ ☐ ☐ ☒ ☐ Improving Fiscal Sustainability Preserving Rural Way of Life Pursing Focused Growth Ensuring Comms & Engagement Providing Good Governance Level of Service RELEVANT LEGISLATION: Provincial - Occupational health and safety act, National Building code – Alberta Edition, National Energy Code of Canada for Buildings, Safety Codes Act Council Bylaw/Policy - N/A BACKGROUND/PROPOSAL: AUMA in partnership with TRANE completed a preliminary energy audit for the Administration building, Family and Community Support Services building, Maintenance Shop, Ron Gorr Memorial Arena and Trochu Fire Hall in November of 2021. The findings were presented to Council in January of 2022 by the AM (formerly AUMA) as information. Administration has identified some of the proposed projects in the audit as potentially beneficial in reducing utility costs and the maintenance required by facilities staff for Kneehill County facilities. We are seeking guidance from Council on whether we should proceed with further investigation on costing and potential partnerships with other municipalities and to accept what is shown as information. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Out of the 28 projects proposed, we have identified 4 as beneficial and warranting further investigation. All 4 of these projects are Building Automation Systems (BAS) which would be located in the Family and Community Support Services building, Maintenance Shop, Ron Gorr Memorial Arena and the Trochu Firehall. 43 2022.03.22 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 7.5 Page 2 of 3 Version: 2022-02 The benefits of BAS include the following. Lowered utility costs from HVAC scheduling and lowered demand when the building, or parts of, are unoccupied. Lowered maintenance costs and longer life expectancy of equipment because of the lowered demand. Lowered facilities workload, less preventative maintenance and equipment failures. Higher occupancy comfort. Equipment failures, smoke/Co2 detection and water detection reported immediately and directly to facilities staff. Faster response time to facilities emergencies. We have also identified 4 Solar PV projects be recommended for future consideration. These projects would offset rising utility costs and pay for themselves over the life of the system. We would also be able to act on them in conjunction with the recommended projects should Council wish. The remaining projects are not recommended for various reasons. See attached spread sheet. FINANCIAL & STAFFING IMPLICATIONS: Building Automation Systems (BAS) range in cost from $15,000 to $40,000 depending on scope of control and building complexity. If we decide to investigate further the outcome can be presented as 2023 capital projects. These projects could be eligible for grants, depending on what is available at the time of commitment. They can also be financed in a variety of ways through the AM/TRANE partnership. BAS can come with a hosting/monitoring monthly cost depending on the type. The Administration building for example, has a yearly firmware update and maintenance cost of $1,527. The staffing implications are reduced maintenance hours on equipment, reduction in workload and a service level increase for facilities users. The average energy consumption reduction, and therefore life expectancy increase in HVAC systems with BAS is 40%. RECOMMENDED ENGAGEMENT: hoose anitem. Tools: Individual Notification Other: ATTACHMENTS: Preliminary Energy Audit Report Kneehill County Final.pdf Kneehill County PA Findings Presentation - 2022.01.18.pdf AM projects RFD.slxs COUNCIL OPTIONS: 1. Council move to request administration to continue research into identified projects as presented. 2. Council move to request Administration to continue to research identified projects as amended. 3. Council move to accept as information. FOLLOW-UP ACTIONS: Administration to provide individual in-depth project information and costing Gauge neighboring municipality and township collaboration potential Investigate funding options through AM/TRANE partnership 44 2022.03.22 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 7.5 Page 3 of 3 Version: 2022-02 APPROVAL(S): Approved- ☐ Mike Haugen, Chief Administrative Officer Approved- ☒ 45 2022.03.22 Adopted Council Package Facility Consideration Recommended Future Consideration Recommended Not Recommended Further Information Lighting Control Existing Lighting Retrofit To be completed with existing 2022 operating budget BAS Existing Solar PV Future study warranted EV charging stations Cost outweighs benefit Ground Source Heat Pump Cost outweighs benefit BAS Benefits include: Lowered utility cost, Lowered maintenance cost, lowered Facilities work load, Water/smoke/Co2 detection integration. Furnace replacement 2022 capitol project Solar PV Cost outweighs benefit (direction of roof line not optimal) BAS Benefits include: Lowered utility cost, Lowered maintenance cost, lowered Facilities work load, Water/smoke/Co2 detection integration. Appliance Misers To be completed with existing 2022 operating budget Lighting Control Cost outweighs benefit Lighting Retrofit To be completed with existing 2022 operating budget Solar PV Future study warranted EV charging stations Cost outweighs benefit BAS Benefits include: Lowered utility cost, Lowered maintenance cost, lowered Facilities work load, Water/smoke/Co2 detection integration. Lighting Control Cost outweighs benefit Lighting Retrofit Complete Arena / Rink ventilation upgrade Cost outweighs benefit Solar PV Future study warranted Low E ceiling 2022 capitol project Appliance Misers To be completed with existing 2022 operating budget BAS Benefits include: Lowered utility cost, Lowered maintenance cost, lowered Facilities work load, Water/smoke/Co2 detection integration. Lighting Control Cost outweighs benefit Lighting Retrofit To be completed in house with existing operational budget Solar PV Future study warranted Furnace replacement Mid efficiency furnace existing Unit heater replacement To be completed with existing 2022 operating budget Trochu Fire Hall AUMA / TRANE proposed projects Administration Family and Community Support Services Maintenance Shop Ron Gorr Memorial Arena 46 2022.03.22 Adopted Council Package Presentation of Preliminary Audit Report Kneehill CountyJanuary 18, 2022 47 2022.03.22 Adopted Council Package 2 Energy Management Services powered by Utility Analysis Baseline and Benchmarking Facility Electricity Natural Gas Total Utility Cost Dollars Energy Usage (kWh) Dollars Energy Usage (GJ) ($) ($) Administration Building $18,518 249,960 $6,827 1,251 $25,346 F&C Support Services Building $2,249 17,520 $2,452 334 $4,702 Maintenance Shop $27,981 291,600 $11,346 2,052 $39,327 Ron Gorr Memorial Arena $16,365 60,510 $8,461 1,450 $24,825 Trochu Fire Hall $3,211 18,251 $2,939 714 $6,150 Total $68,323 637,841 $32,025 5,801 $100,349 Maintenance Shop Administration Bldg. 48 2022.03.22 Adopted Council Package 3 Energy Management Services powered by Findings Potential Retrofit Opportunities Administration Building Controls and Re-commissioning Lighting Retrofit 49 2022.03.22 Adopted Council Package 4 Energy Management Services powered by Findings Potential Retrofit Opportunities Administration Building •Roof top and ground mounted Solar •Ground Source Heat Pump •EV Chargers 50 2022.03.22 Adopted Council Package 5 Energy Management Services powered by Findings Potential Retrofit Opportunities Maintenance Shop Lighting Retrofit Controls and Re-commissioning Solar PV Potential 51 2022.03.22 Adopted Council Package 6Energy Management Services powered by Financial Summary Mitigating Utility Cost Escalation Base Building Energy Savings $21,900 Energy Savings from Generation $27,300 Total Energy Savings:$49,200 Recommended Options Estimated Cost: $738,000 Potential Rebates and Grants:$221,400 Adjusted Estimated Cost:$516,600 Simple Pay Back: 10.5 years Project Financial Snapshot The table below shows the financial scope of the primary ECMs investigated and savings quantified for this Report. The recommended ECMs demonstrate a project with a total cost of $738,000 and a simple payback of 15 years (prior to applicable rebates and grants and with no escalation in energy costs). 52 2022.03.22 Adopted Council Package Energy Management Services powered by 300, 8616 51 Avenue NW Edmonton, AB T6E 6E6 abmunis.ca hello@abmunis.ca 310.MUNI 53 2022.03.22 Adopted Council Package Energy Management Services powered by 300, 8616 51 Avenue NW Edmonton, AB T6E 6E6 abmunis.ca hello@abmunis.ca 310 -MUNI Discussion 54 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane i Preliminary Energy Audit Report Prepared for: Kneehill County Submitted: October 08, 2021 55 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane ii Table of Contents Table of Contents .................................................................................................................................. ii Acronyms ........................................................................................................................................................................... iii 1. Executive Summary .......................................................................................................................... 4 Project Financial Snapshot ........................................................................................................................................... 5 2. Energy Baseline and Benchmarking ................................................................................................ 7 Energy Baseline Summary per Building ................................................................................................................... 7 Energy Usage by Building ............................................................................................................................................. 8 Comparison of Energy Use by Kneehill County Buildings ................................................................................. 8 3. Energy Conservation Measures ..................................................................................................... 11 Energy Conservation Measures Summary ........................................................................................................... 11 Lighting Upgrades and Controls ............................................................................................................................. 13 Ice Plant Upgrades ........................................................................................................................................................ 14 HVAC Upgrades ............................................................................................................................................................. 15 Water System Upgrades ............................................................................................................................................. 16 Renewable Energy / Energy Resiliency.................................................................................................................. 17 Water Conservation ...................................................................................................................................................... 18 Building Envelope Improvements .......................................................................................................................... 19 4. Guarantees & Grants ...................................................................................................................... 43 Available Rebate and Grant Opportunities .......................................................................................................... 43 5. Conclusion ....................................................................................................................................... 45 56 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane iii Acronyms AHU Air Handling Unit DHW Domestic Hot Water ECM Energy Conservation Measure ECI Energy Cost Index EUI Energy Use Index FCI Facility Condition Index HVAC Heating, Ventilation, and Air Conditioning IGA Investment Grade Audit KC Kneehill County KRP Kneehill Regional Partnership KRPP Kneehill Regional Partnership Project LED Light Emitting Diode LOC Letter of Commitment UV Ultraviolet VFD Variable Frequency Drive 57 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 4 1. Executive Summary The Alberta Municipal Services Corporation (AMSC), along with its partner Trane Canada ULC (Trane), is pleased to deliver a Preliminary Energy Audit Report and proposed Energy Conservation Measures (ECMs) to the Kneehill County Municipal District (Kneehill County). The Preliminary Energy Audit Report (Report) is the first step in the AMSC six step Energy Management Services program that is designed to provide Kneehill County with an innovative, comprehensive yet simple approach. The findings and recommendations are intended to reduce energy consumption, reduce operational costs, provide capital improvements, and operate more effectively. The program is built upon a foundation of strong due diligence and accountability. Additionally, these proposed improvements will generate other benefits for Kneehill County to help achieve cost avoidance for utilities expense, improve operational efficiency, increase occupant comfort, staff morale, and positive user experiences. Examples of these outcomes include technical training for Kneehill County staff, better systems monitoring, improved safety protocols and risk management, systems’ commissioning, and expanded rooftop and ground based solar PV. Through the implementation of the recommended ECMs, the project addresses these key results: • Remedies over $328,000 in capital improvements; • Increases the resiliency and reliability of the property’s infrastructure; • Reduces energy use by over $49,200 annually; • Improves the comfort and safety of the building occupants; • Reduces deferred maintenance and downtime • Supports maintenance staff to be more proactive and effective. • Enhanced and accessible reporting on facilities energy use and trending. 58 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 5 The findings from our preliminary audit identify energy conservation measures that will reduce Kneehill County’s utility spend by over forty nine percent and payback in under fifteen years. The table below shows the financial scope of the primary ECMs investigated and savings quantified. The recommended ECMs demonstrate a project with a total cost of $738,000 and a simple payback of 15 years (prior to applicable rebates and grants). These ECMs, as well as the others identified in the Report, will be evaluated further during the Investment Grade Audit (IGA). With consideration for potential rebates and grants available through third parties such as the Municipal Climate Change Action Centre (MCCAC), it is estimated that Kneehill County could achieve its projected annual energy savings for an investment of $516,600 resulting in a simple payback of 10.5 years. Base Building Energy Savings $21,900 Energy Savings from Generation $27,300 Total Energy Savings: $49,200 Recommended Options Estimated Cost: $738,000 Potential Rebates and Grants: $221,400 Adjusted Estimated Cost: $516,600 Simple Pay Back: 10.5 years Energy efficiency cost reductions for future years Before 10-year Period following implementation of Energy Project After An n u a l C o s t s ( $ ) Operating Expense Includes total Utility spend (power & gas) $100,350 per year (2020) $49,200 per year Forecasted Energy Savings Operating Expense Energy Savings -cost avoidance from Energy Retrofit Customer Retained Savings Utility Spend Before : $1M per yr After : ≤ $512K per yr 59 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 6 Upon your review of this Report, we look forward to working with Kneehill County to confirm and commit to the value AMSC Energy Management Services can provide through the performance of an I G A. Outcomes of the IGA will feed implementation of the desired ECMs as part of a proposed turnkey energy project with guaranteed energy savings. We acknowledge and appreciate sponsorship from the Kneehill County Executive leadership and thank facility personnel for their time and contributions to complete the site reviews and provide input. Special thanks to Jason Fehr who was our primary contact for the energy audit who provided valuable information on the facility history, current operation, and priority areas of focus to support ongoing planning and maintenance of the facilities. 60 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 7 2. Energy Baseline and Benchmarking To establish savings potential, we must first determine how much energy a building uses – its energy baseline. For this analysis, Trane used 2020 data for electricity and natural gas use. The energy baseline for each building is outlined in the following table. Energy Baseline Summary per Building Facility Electricity Natural Gas Total Utility Cost Dollars Energy Usage (kWh) Dollars Energy Usage (GJ) Administration Building $18,518 249,960 $6,827 1,251 $25,346 F&C Support Services Building $2,249 17,520 $2,452 334 $4,702 Maintenance Shop $27,981 291,600 $11,346 2,052 $39,327 Ron Gorr Memorial Arena $16,365 60,510 $8,461 1,450 $24,825 Trochu Fire Hall $3,211 18,251 $2,939 714 $6,150 Total $68,324 637,841 $32,025 5,801 $100,350 From analyzing utility bills, Trane can estimate how energy partitions into different end uses (cooling, heating, lighting, etc.). Reference figure below as an example. During the IGA phase, Trane will build comprehensive energy models of the more complex buildings to get an even better understanding of how energy is used and the best potential for savings. - 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 En e r g y C o n s u m p t i o n , e k W h Estimated Baseline Energy End Use for Kneehill County Administration Building, 2020 Lighting HVAC Fans Misc Electric Cooling Heating 61 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 8 Benchmarking is the practice of comparing the measured performance of a facility to its peers or established norms. To compare the energy use of similar buildings, serving the same organizational purpose, within the same geographic region and local climate, it is helpful to consider the energy cost index (ECI) and energy use index (EUI). Higher ECI’s and EUI’s help identify potential opportunities. Energy Usage by Building Facility Building Area (ft2) ECI ($ / ft2) EUI (ekWh / ft2) Total Annual Utility Spend Administration Building 27,000 0.94 22.13 $25,346 F&C Support Services Building 5,000 0.94 22.06 $4,702 Maintenance Shop 25,500 1.54 33.79 $39,327 Ron Gorr Memorial Arena 26,700 0.93 17.36 $24,825 Trochu Fire Hall 6,800 0.90 31.84 $6,150 Total 91,000 $ 1.10 24.72 $100,350 The ECI is expressed in utility dollars per square foot. The EUI is expressed in electric and gas usage (converted to standard units of kWh) per square foot. The ECI and EUI for each building is represented in the following table, along with the building area in square feet and annual utility spend (electric and gas). Comparison of Energy Use by Kneehill County Buildings An average office building in a similar climate has an EUI of 27.9 ekWh/ft2 and energy efficient ones have EUIs down to 12.6 ekWh/ft2. An average ice arena in Canada has a EUI of 47.0 ekWh/ft2 and the most energy efficient ones have EUIs down to 23.5 ekWh/ft2. Buildings values are based on the 2016 Edmonton Building Energy Benchmark Report. Ice rink benchmarking values are based on National Resources Canada (NRCan) published Ice rink benchmarks. Given the impact of COVID on Arena operations, establishing a baseline was not possible. During an IGA we will use utility data that reflects closer to normal operations to establish a more accurate benchmark. 62 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 9 Kneehill County Administration Building Family and Community Support Services Building 63 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 10 Kneehill County Maintenance Shop Trochu Fire Hall 64 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 11 3. Energy Conservation Measures Energy Conservation Measures Summary This section describes a variety of ECMs that may apply to Kneehill County. We describe each ECM and provide typical savings and payback ranges, then provide recommendations specific to Kneehill County. Retro commissioning & Energy Management Systems System commissioning is a process that seeks to improve how building equipment and systems operate and function together. System commissioning can resolve problems that occurred during design or construction, or address problems that have developed throughout the building's life. System commissioning is a three-stage process 1. Develop an operations plan 2. Test systems to determine whether they are meeting the plan's requirements 3. Repair or replace under-performing systems The benefits of initial system commissioning and subsequent retro commissioning include reduced operating expense, improved indoor air quality, improved occupant comfort and productivity, and extending equipment life. Typical ECMs ECM Strategy ECM Description Savings Potential Typical Payback Analytics of BAS Analytical software can monitor building control systems connected to the cloud to identify non-optimal operation. Examples of BAS analytics include heating and cooling effectiveness, excessive run time, space temperature high and low, heating and cooling set points out of range, and unexpected heating or cooling rise or drop. Enhances other ECMs Varies based on ECM enhanced 65 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 12 ECM Strategy ECM Description Savings Potential Typical Payback Install Smart Meters (Trane Intelligent Services) Smart meters connected to Trane Intelligent Services provide greater insight into utility consumption. Real-time data allows customers to spot anomalous behavior in a building system and allow the staff to take corrective action to maximize equipment efficiency. Trane Intelligent Services offers ongoing building operation support via remote connection as well as on-site audits and consultations. Enhances other ECMs Varies based on ECM enhanced Retro / Recommission HVAC Equipment and Controls The BAS system will be fully evaluated for Retro-commissioning (RCx) opportunities. BAS set points can degrade or change over time where RCx of the BAS system fine-tunes operating conditions, improves performance, and returns the BAS system back to the original design parameters. RCx allows for optimization strategy implementation that would otherwise be overlooked without the analytics collected and analyzed by the comprehensive BAS system. $0.10 - $0.75/ft2 2-6 years Use Time of Day Schedules Control HVAC equipment for unoccupied operation – set up or set back temperatures, reduce, or eliminate ventilation airflow, and shut off fans when not required. Variable based on operation of building & systems; 3-4% per 0.5°C of set up / set back 1-4 years Thermostat and Sensor Calibration Calibrate sensors to correct drift in readings to conserve energy and improve comfort levels. 3-6% of load 1-4 years 66 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 13 Lighting Upgrades and Controls Converting outdated lighting fixtures to more energy-efficient LED technology is an effective way to reduce a building’s energy consumption. LED technology offers high quality lighting to help improve staff comfort, facility safety, and reduce energy use in the building. Typical ECMs ECM Strategy ECM Description Savings Potential Typical Payback Building Interior/ Exterior Lighting Upgrades Convert fluorescent lighting to LED to save up to fifty percent of lighting energy use. Additionally, save on maintenance costs as LED fixtures operate up to twice as long as fluorescent bulbs between failures. LED fixtures are also more easily controlled, down to the individual fixture. 0.5-0.75 watts/ft2 5-10 years Lighting Control Upgrades Add lighting controls in rooms with variable occupancy, such as washrooms, offices, and conference rooms. Controls can be stand alone in individual spaces or connected to the BAS for monitoring and control alongside HVAC systems. Standalone controls are typically set to fixed operation, while those connected the BAS allow for a wider variety of control. 5-20% burn hours 2-5 years Walkway / Parking Lot Lights Convert exterior lighting fixtures to LED. Add controls via either standalone time clocks or through the BAS. Photocells can operate fixtures as needed with ambient lighting. 50% wattage reduction per fixture 7-12 years Replace Exit Signs with new LED Fixtures Replace any remaining incandescent or fluorescent exit signage with LED fixtures. 25-40 watts per fixture 2-3 years 67 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 14 Ice Plant Upgrades Ice making machines that use Freon™ as a refrigerant are up to twenty-five percent more efficient than machines with ammonia. Freon is also less toxic than ammonia. As part of the refrigeration process, ice machines reject heat, usually through a cooling tower to the atmosphere. If the building has heating loads, such as domestic hot water or hot water heating, this rejected heat could instead be used to offset some of the fuel used for heating, referred to as heat recovery. Ice arena ceilings radiate heat back to the ice, increasing the cost of keeping the ice cold. Low-emissivity (low-e) ceilings substantially reduce the amount of this radiant heat that reaches the ice surface, thus saving on refrigeration costs. Most ceilings radiate about ninety percent of the heat in the arena back to the ice. Low-e ceilings reduce that amount to around five percent, reducing the amount of refrigeration required to keep the ice surface. A low-e ceiling increases ceiling temperature, which reduces humidity condensation on the ceiling. A low-e ceiling can improve the quality and level of lighting by forty percent. Typical ECMs ECM Strategy ECM Description Savings Potential Typical Payback Ice Plant Upgrades Replace ice plant that use ammonia as a refrigerant, which is less efficient than some alternatives and can be toxic if spilled in large quantities, with Freon-cooled ice plant. 15-25% of ice plant load 15-20 years Low-emissivity Ceilings Install low-emissivity (low-e) ceilings over indoor ice surfaces. Ice arena ceilings radiate heat back to the ice, increasing the cost of keeping the ice cold. Low-emissivity (low-e) ceilings substantially reduce the amount of this radiant heat that reaches the ice surface, thus saving on refrigeration costs. Up to 25% of ice plant load 5-7 years Ice Plant Heat Recovery Add heat recovery to ice-making plants. The refrigeration process (for comfort cooling or ice making) produces heat as a byproduct. Currently, this heat is exhausted to the environment through cooling towers by way of a condensing water loop. Diverting some of this heat to pre-heat water entering heating boilers or domestic water heaters can reduce the load on the boilers, reducing gas consumption. 50-75% of heating load Varies based on relative locations and end use 68 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 15 HVAC Upgrades HVAC systems are often installed with focus to minimize the first cost outlay without considering cost over the life cycle. Therefore, they do not include designs that might save energy, such as variable air flow and more precise zoning. Units that are fifteen or more years old are not as efficient as more modern units. Adding variable frequency drives (VFDs) to pump motors that see varying load can further reduce electricity use. Motor power is governed by mathematical laws that state that power is proportional to the cube of speed, so a motor running at seventy-five percent of its normal speed uses less than half of its normal power. Typical ECMs ECM Strategy ECM Description Savings Potential Typical Payback Air-handling Unit (AHU) and Fan Coil Unit (FCU) Replacement/ Upgrade Replace failed components on AHUs and FCUs to provide proper operation. In select cases, replace entire units, based on equipment age, condition, performance criteria, as well as access and implementation costs. Variable based on operation of building & systems Variable based on operation of building & systems Variable Frequency Drives (VFDs) on AHUs Install VFDs on HVAC equipment fans. Power draw for motors without variable speed drives is constant, even in systems where the fan sees varying loads. In these types of systems, adding VFDs to the motors allow them to change speed in response to varying load, resulting in large savings at non-peak loads. 1,100 kWh / hp/ year 3-8 years VFDs on Chilled and Heating Water Systems Install VFDs on pumps. Power draw for motors without variable speed drives is constant, even in systems where pump sees varying loads. In these types of systems, adding VFDs to the motors allow them to change speed in response to varying load, resulting in large savings at non-peak loads. 950 kWh / hp/ year 3-8 years CO2 Demand Controlled Ventilation Control ventilation air based on indoor CO2 concentration to optimize air flow to the minimum required to maintain acceptable indoor air quality. $0.05 - $1.00/ft2 4-6 years Convert constant- volume systems to variable air volume Convert constant volume terminal units to variable air volume and install VFDs on system fans to match the flow of conditioned air to space needs. 20-50% energy consumption of system 5-10 years 69 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 16 Water System Upgrades The energy use of the water system is fundamentally pumping to move and pressurize the water. As in most municipalities, the motors on these pumps are the largest and heavy users of electricity. As efficiency codes grow more stringent, minimum required efficiency for electric motors follow suit. Therefore, new motors provide efficiency improvements over ones installed even five years ago. Adding variable frequency drives (VFDs) to pump motors that see varying load can further reduce electricity use. Motor power is governed by mathematical laws that state that power is proportional to the cube of speed, so a motor running at seventy-five percent of its normal speed uses less than half of its normal power. Typical ECMs ECM Strategy ECM Description Savings Potential Typical Payback High Efficiency Motors Install premium efficiency motors on pumps and fans. Upgrade drives and belts as applicable to further conserve energy. 4-10% of motor electrical load 3-5 years Variable Frequency Drives (VFDs) Pumps Power draw for motors without variable speed drives is constant, even in systems where the fan or pump sees varying loads. In these types of systems, adding VFDs to the motors allow them to change speed in response to varying load, resulting in large savings at non- peak loads. VFDs on water treatment pumps typically have shorter payback than HVAC water pumps because of longer run hours. 950 kWh / hp/ year 3-8 years 70 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 17 Renewable Energy / Energy Resiliency Renewable energy and other measures that produce power locally can help Kneehill County achieve energy resiliency during emergencies or other times utility power is lost. Since these power sources produce little or no greenhouse gas emissions, they can also help achieve sustainability and social responsibility goals. Typical ECMs ECM Strategy ECM Description Savings Potential Typical Payback Combined Heat & Power (CHP) Install CHP generator – a fuel-fired electric generator coupled with a hot water load. The CHP system uses natural gas or methane to generate electricity. Waste heat that is normally vented to the atmosphere is recovered to provide hot water for comfort heating or chilled water from an absorption chiller. The on-site generator provides resiliency against electric grid outages. Varies based on fuel / energy replaced Varies based on scope and incentives Micro-grid Install power-generating equipment (e.g., electric generators, PV systems) with capacity to carry building loads for independent operation in the event of utility power loss. Varies based on fuel / energy replaced Varies based on scope and incentives Solar Photovoltaic (PV) Install PV systems to generate electricity. Panels can be mounted on building roofs, ground-mounted, or as part of a parking lot canopy system. The on-site generator provides resiliency against electric grid outages. Varies based on fuel / energy replaced 15-20 years Electric Vehicle (EV) Transition Replace fleet gas or diesel vehicles with electric vehicles. Coupling this ECM with on-site generation provides resilience against electric grid outages or gas supply crunches. Varies based on fuel / energy replaced Varies based on scope and incentive 71 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 18 Water Conservation Since the 1990s, manufacturers have designed toilets that use 1.6 gallons per flush and urinals that use 1.0 gallons per flush. More recently, ultra-low flow toilets and urinals have hit the market that use 1.28 gallons per flush and 0.5 gallons per flush, respectively. Sink water flow is less standard, with some using two or more gallons per minute. The typical domestic water heater is an insulated tank with a heating element near the bottom. The heater maintains the water at a set temperature. As makeup water enters, it mixes with the existing water to cool the tank contents and the heaters then heat the entire mass of water. The heaters also re-heat the water when it sits in the tank and cools. During periods of high use, the heated water may run out and users must wait for the made-up water to come to temperature. Typical ECMs ECM Strategy ECM Description Savings Potential Typical Payback Install Tankless / Instantaneous Water Heaters or High Efficiency Water Heaters Replace existing domestic water heaters or boilers with new high- efficiency water heaters. With some hot water use profiles, tankless or instantaneous water heaters provide even more energy savings. To increase greenhouse gas savings, particularly if paired with on-site renewable energy, electric heaters can replace gas heaters. 8-25% of water heating load 3-8 years Install new low flow valves (use existing fixtures) Retrofit toilets, urinals, and faucets with new internal valve components that have reduced water flow or use characteristics. For toilets and urinals, we take particular care to insure they flush properly after retrofit. 0.5-2.0 gallons per flush on toilets 2-5 years Install Low Flow / Use Fixtures (replace) Retrofit plumbing fixtures (toilets, urinals, faucets, and shower heads) with new fixtures that reduce water use. Replacing entire fixtures may provide optimal flow for operation, particularly for the lowest flow toilets and urinals. 0.5-2.5 gallons per flush on toilets 3-8 years 72 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 19 Building Envelope Improvements Single-pane windows are akin to drinking glasses in that they allow heat to readily transfer through them. Double-pane windows are more akin to insulated tumblers that retain heat internally. Windows also allow radiant sun heat to enter the building, which can be a nuisance to people sitting nearby. Where different building envelope components meet – such as a window in a wall or the wall-roof seam – even small gaps or cracks can allow a large amount of unconditioned air to infiltrate the building. Due to their large surface areas, roofs also allow a large amount of heat transfer to the atmosphere. Replacing a roof simply for energy savings is rarely cost effective. However, including a more insulated roof in a replacement design can payback the extra cost. Typical ECMs ECM Strategy ECM Description Savings Potential Typical Payback Window Replacement Replace single-pane windows with double-pane windows. Explore low-emissivity windows. These replacements lower conduction loss and solar heat gain through windows. Varies (Simulation to calculate) 15-25 years Tinting/ Film Add tinted window film to east, west, and south-facing windows to reduce solar heat gain and glare. Varies (Simulation to calculate) 5-10 years Seal Building Envelope Seal around windows and in cracks and add weather stripping to exterior doors to reduce infiltration of unconditioned air or exfiltration of conditioned air. 1-5% 2-5 years Roof Insulation Add additional insulation to roof. Roof surfaces often have the largest heat loss of building envelope components. $0.20/ft2 10-20 years Cool Roof / Cool Wall Add Cool Roof or Cool Wall coating to minimize heat conduction loss and solar heat gain through building surfaces. Cool roofs work best when coupled with a roof replacement. Varies (Typically need a computer simulation to calculate) 5-10 years 73 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 20 Kneehill County Administration Building: This building was built in 2015. Its total square footage is 27,000 ft2. The building is occupied from 8:30 am to 4:30 pm, Monday to Friday. Existing Systems: • Baseboard radiation along perimeter areas • Triple pane windows with aluminum frame • Heaters remain on when OAT is above 20 °C • One standby generator • Blue Box lighting control system • Solar PV system (108 X 305 W DC) was installed in 2017 with three inverters. • Split A/C unit for server room, space temperature setpoint is 19 °C. • The BAS is provided by Convergent • One RBI Futura II boiler with two pumps • One Bradford White DHW heater (250,000 Btu/hr. Input) with circulation pumps • RTUs - The original design included 12 RTUs. Three RTUs were installed. They are oversized, which causes some issues. • The existing BAS does not work well, there is a plan to replace existing BAS with the new BAS still from Convergint. • The westside mechanical system does not work properly. 74 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 21 Potential ECMs: 1. Lighting Upgrade and Controls Replace existing fluorescent lights and pot lights with LED lights. Where is applicable, control strategies such as occupancy sensor control, daylight harvest and photocell controls etc. should be installed to reduce the lighting operation hours. Lighting at Cafeteria Pot Lights in Hallway Exterior Pot Lights 75 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 22 2. Control System Upgrade and Recommissioning Replace existing building automation system (BAS) with a new system and conduct HVAC system commissioning to improve building efficiency and save energy. Advanced control strategies such as demand controlled ventilation, economizer, temperature, and pressure reset etc. will be reviewed and implemented where is applicable. Existing Building Automation System Existing RTUs with Failed Controls 76 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 23 3. Solar PV - Roof Mounted and Ground Mounted Expand the roof mounted solar PV and install ground mounted solar PV to meet the building need. Completion of a structural and electrical assessment will be required to check whether this measure is feasible or not. Existing Roof Mounted Solar PV System Roof Space Available for Additional Solar PV Expansive Land Available for Ground Mounted Solar PV 77 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 24 4. EV Chargers and Solar Carport Install EV Chargers and Solar Carport to meet the need of the building and electric fleet vehicles. Parking Lot with Car Plug Partial Parking Lot In front of Building 5. Ground Source Heat Pump (GSHP) Install Ground Source Heat Pump (GSHP) to provide heating and cooling to the RTUs. Existing Roof Top Units with Gas Fired Heating and DX Cooling 78 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 25 Kneehill County Family and Community Support Services Building: The building was built in 1980’s. It is 5,000 ft2 and consists of various offices. The building is occupied from 9:00 am to 12:00 pm and 1:00 pm to 4:00 pm M-F. Existing Systems: • The building has new windows, new roof and the new LAARS boiler (125,000 Btu/hr.) with pump. The building has in floor heating. • Two old furnaces provide ventilation heating and DX cooling to spaces. • One large DHW heater (38,000 btu/hr.) was installed in 2013. • Four car plugs Potential ECMs: 1. New Building Automation System (BAS) Install a building automation system to control HVAC equipment such as boiler, pumps, furnaces, and domestic hot water heater etc. Advanced control strategies such as demand controlled ventilation, temperature and pressure reset etc. will be reviewed and implemented where is applicable. Existing Boiler and Zone Floor Heating 79 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 26 Existing Controls 2. Furnace Replacement Replace existing two (2) old furnaces with high efficiency new furnaces. Existing Duct of Two Furnaces Existing Old Furnace 80 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 27 3. Solar PV Install a roof mounted solar PV system at FCSS building to provide electricity for this building. Completion of a structural and electrical assessment will be required to check whether this measure is feasible or not. FCSS Building 81 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 28 Kneehill County Public Works and Maintenance: The building was built in 2012, which consists of offices, mechanical shop, wash bay etc. its total square footage is 25,500. The building is occupied Monday to Friday. Existing Systems: Public Shop Area: • The building is occupied 5 days a week. Sometimes, 7 days a week. • Two, unit heaters (approximate 500,000 Btu/hr. each) • One DHW heater • One, make up air unit interlocked with exhaust fan • There is no CO sensor • Up to 20 people work in this bay • T5 high bay (6 lamps) • Large overhead door Wash Bay: • Two Infrared heaters controlled by thermostats • One Makeup air unit • One exhaust fan • T5 high bay (6 lamps) Auto Shop: • One direct fired MAU • Two exhaust fans • 5-7 days/week operation • Two boilers (470,000 btu/hr. input each) • One DV System air compressor • Compressed air maintains the constant pressure setpoint Office Area: • Two floor offices, high solar gain from windows • There is no BAS • The lighting is mainly T8 • One Bradford White DHW heater (37,899 Btu/hr.) is located in the main floor electrical room 82 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 29 • Three RTUs (one for main floor and two for upstairs) with heating and cooling are controlled by thermostats for the offices • One Standby power generator is located outside of the building. Potential ECMs: 1. New Building Automation (BAS) Install a building automation system to control HVAC equipment such as boiler, pumps, furnaces and roof top units and domestic hot water heater etc. and conduct system commissioning. Advanced control strategies such as demand controlled ventilation, economizer, temperature and pressure reset etc. will be reviewed and implemented where is applicable. Old Controls at Office Area Two Boilers at Auto Shop 83 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 30 2. Lighting Upgrade and Control Replace existing T12 or T8 fluorescent lights and incandescent lights with LED. Where is applicable, lighting controls should be installed to reduce lighting operation hours. T5 High Bay at Public Shop Area Lighting at Wash Bay 84 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 31 Lighting at Classroom of Office Area Lighting at Offices 3. Vending Machine Miser Install a vender miser for the vending machine to control the temperature of drinks based on the occupancy of the building to reduce electricity consumption. Vending Machine 85 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 32 4. Solar PV - Roof Mounted and Car Port Install roof mounted solar PV or solar carport to provide electricity for the shops and offices of this building. Completion of a structural and electrical assessment will be required to check whether this measure is feasible or not. Roof and Roof Top Units Parking Lot for Solar Carport and EV Charger 5. EV Charger Install EV Chargers for employees or visitors to meet their need. 86 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 33 Ron Gorr Memorial Arena: The building was built in 1976. Its total square footage is 26,700 ft2. Existing Systems: The building was re-roofed, and the exterior wall was completed in 2002. The site includes an arena, curling club and library. The building is operated approximate 8 months a year in winter. (7 days a week). There is no insulation of the roof. Curling Rink: • Two, unit heaters • Three destratification fans • No ventilation Arena: • Six new gas fired infrared heaters; thermostats located in mechanical room • Two new ICB condensing boilers with circulation pumps • One older domestic hot water heater • Four exhaust fans 2nd Floor Hallway and Common area: • Baseboard radiation heating controlled by thermostats • One Ducane Furnace provides ventilation 2nd Floor Kitchen: • Vending Machine Zamboni Room: • One large DHW heater installed in 2008. Its capacity is 180,000 Btu/hr. • One new gas fired unit heater Outside: • One new Trane Air Cooled Unit 87 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 34 Potential ECMs: 1. New Building Automation System (BAS) Install a building automation system to control HVAC equipment such as boiler, pumps, furnaces and roof top units and domestic hot water heater etc. and conduct system commissioning. Advanced control strategies such as demand controlled ventilation, economizer, temperature and pressure reset etc. will be reviewed and implemented where is applicable. Existing Two Boilers, Pumps and Domestic Hot Water Heater Existing Furnace Old Thermostat 88 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 35 2. Lighting Upgrade and Control Replace existing T12 or T8 fluorescent lights and incandescent lights with LED. Where is applicable, lighting controls should be installed to reduce lighting operation hours. Lighting at Spectator Area Lighting at Mechanical Room 89 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 36 Lighting at 2nd Floor Dinning Area Lighting at Arena 90 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 37 3. New Ventilation System for Arena and Rink Review existing ventilation system conditions and upgrade the ventilation system based on the current building code as need No Ventilation at Arena Area 4. Solar PV Install ground mounted solar PV or solar carport to provide electricity for Arena and Curling Rink. Completion of a structural and electrical assessment will be required to check whether this measure is feasible or not. Space available for Solar Carport 91 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 38 5. Low E Ceiling Install Low–E Ceiling at Arena and Curling Rink to reduce the cooling load of the facility. Ceiling of Curling Rink 6. Vending Machine Miser Install a vender miser for the vending machine to control the temperature of drinks based on the occupancy of the building to reduce electricity consumption. Existing Vending Machine 92 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 39 Trochu Firehall: The building was built in 1980’s as a facility of Alberta transportation. It consists of fire hall and training room. A new addition shares the same electrical meter with fire hall. Existing Systems: • Three (3) gas fired unit heaters (REZNOR, LESEN) controlled by thermostats. • One boiler • One Lennox furnace • One DHW Heater • One air compressor Wash Bay: • One unit heater controlled by thermostats. Training Room: • 2X4 Recess • Double Pane windows Potential ECMs: 1. New Building Automation System (BAS) Install a new building automation system to control HVAC equipment such as boiler, pumps, furnaces unit heaters and domestic hot water heater etc. and conduct system commissioning. Advanced control strategies such as demand controlled ventilation, economizer, temperature, and pressure reset etc. will be reviewed and implemented where is applicable. Existing Old Boiler and Furnaces in Mechanical Room 93 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 40 2. Lighting Upgrade and Control Replace existing T12 or T8 fluorescent lights and incandescent lights with LED. Where is applicable, lighting controls should be installed to reduce lighting operation hours. Lighting at Training Room Lighting of Wash Bay 94 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 41 3. Solar PV Install rooftop, ground mounted solar PV, or solar carport to generate renewable energy. Completion of a structural and electrical assessment will be required to check whether this measure is feasible or not. Roof of Fire Hall 4. Furnace Replacement Replace old furnaces with high efficiency new furnaces Old Furnaces 95 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 42 5. Unit Heater Replacement Replace old unit heaters with high efficiency unit heaters and better controls. Existing Old Unit Heaters with Thermostat in Fire Hall 96 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 43 4. Guarantees & Grants Trane can offer a guarantee of the energy savings. The guarantee will ensure that if the energy savings fall short of Trane promise, Trane will reimburse Kneehill County for any shortfall or invest its own money to upgrade the systems, however necessary to achieve the promised energy savings. The guarantee of energy savings will be determined at the end of the final IGA. Available Rebate and Grant Opportunities Kneehill County may be eligible to access up to $750,000 in rebates and grants. Available to all municipalities and community-related organizations, the Municipal Climate Change Action Centre (mccac.ca) provides a variety of funding programs including the Recreation Energy Conservation Program, which could help offset the cost of scoping audits, engineering studies and energy efficient retrofits. Upon request, this program can provide supporting materials for Kneehill County to access and apply for the following rebates: More information can be found within the Recreation Energy Conservation Program Guidebook: https://mccac.ca/app/uploads/REC-Guidebook.pdf MCCAC REC Program- Scoping Audits: MCCAC REC Program- Engineering Study: 97 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 44 MCCAC REC Program- Implementation Project: Other available grants: Municipal Climate Change Action Centre (MCCAC)- Alberta Municipal Solar Program (AMSP): The AMSP is a Provincial program that provides financial rebates to Alberta Municipalities who install grid-connected solar photovoltaic (PV) systems on municipally owned facilities or land and complete public engagement for the Project. The AMSP rebate rate depends on the total installed system capacity (DC). In all cases, total rebate funding provided by the MCCAC will not exceed 30% of the total eligible expenses per Project. More information is available Alberta Municipal Solar Program Guidebook: AMSP-Guidebook (mccac.ca) The Green and Inclusive Community Buildings (GICB): The GICB is a Federal program that aims to build more community buildings and improve existing ones. Infrastructure Canada invites municipal or regional governments, public sector bodies, not-for- profit organizations, provincial or territorial governments and Indigenous recipients to apply for funding for eligible projects. The GICB program will provide funding up to 50-80% of total eligible project costs, depending on the project. More information can be found on the Green and Inclusive Community Buildings program webpage: Infrastructure Canada - Green and Inclusive Community Buildings Program The Federation of Canadian Municipalities (FCM): FCM’s Community Buildings Retrofit (CBR) initiative helps to optimize the energy performance and reduce greenhouse gas (GHG) emissions of community buildings owned by municipalities and not- for-profit organizations. The CBR initiative is administered through FCM’s Green Municipal Fund (GMF). The available funding opportunities are grants and combined grants and loans, depending on the project. More information is available within the Community Buildings Retrofit Application Guide: cbr-application-guide-gmf.pdf (fcm.ca) 98 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 45 5. Conclusion Thank you for the opportunity to allow AMSC and Trane to present our initial findings. We are pleased to support municipalities as they endeavor to build efficient and effective operations. Should the Kneehill County wish to proceed in obtaining a firm commitment of the findings, financial savings, and financial obligations, an AMSC Investment Grade Audit (Step 2) would be required. The IGA determines specific costs and savings related to energy, water, and wastewater use, as well as efficiencies related to the operations and maintenance of the Kneehill County building systems. We study energy use, comfort requirements, operating efficiency, and environmental impacts. The information gathered during this preliminary review should provide enough data for both of our teams to make an informed decision regarding which energy conservation measures should be researched further during the detailed audit. The cost for the IGA will be included in the implementation of the energy project. If Kneehill County decides to not implement the project, only then will the cost of the IGA development be invoiced. • The estimated IGA development cost will be $40,950. This cost is based on completing a detailed audit of all the facilities of Members participating in the KRP Pilot Project, at the same time. Should Kneehill County decide to reduce the scope of the audit the cost will be adjusted accordingly. An agreement to perform the IGA can be entered into by executing a Letter of Commitment, of which a sample agreement will be provided on request. Alternatively, if Kneehill County chooses to move ahead with the project without guaranteed savings an IGA would not be required, and Kneehill County could implement any of the scope selected as part of the AMSC Program. By selecting this path Trane will provide a firm fixed price for implementation and estimated savings would be provided. AMSC and Trane would work with the Kneehill County to immediately begin the planning for implementation. We thank you for the opportunity to perform the onsite energy review. We would be happy to discuss and present the findings and recommendations in this Report or to discuss next steps at your convenience. If you have any questions, please contact: Kyle Kasawski, Director, Energy Management kkasawski@auma.ca 99 2022.03.22 Adopted Council Package Energy Management Services powered by Preliminary Energy Audit Report | Kneehill County Municipal District Confidential and Proprietary Information of Trane Canada ULC © 2020 Trane 46 100 2022.03.22 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 9.0 Page 1 of 1 Version: 2022-01 Subject: Council & Committee Reports Meeting Date: Tuesday, March 22, 2022 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council accepts for information the Council & Committee Report as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ ☒ Improving Fiscal Sustainability Preserving Rural Way of Life Pursing Focused Growth Ensuring Comms & Engagement Providing Good Governance Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: The purpose of the Council and Committee Reports is to provide each member with the opportunity to bring forward any matter of general interest to Council or the County. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Council reports will be included on the agenda when requested by Council and reports may be either in writing, or verbally, or a combination of both. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Council & Committee Reports COUNCIL OPTIONS: 1. That Council accepts the Council and Committee Report. FOLLOW-UP ACTIONS: N/A APPROVAL(S): Choose an item. Mike Haugen, Chief Administrative Officer Approved- ☒ 101 2022.03.22 Adopted Council Package 102 2022.03.22 Adopted Council Package 103 2022.03.22 Adopted Council Package 104 2022.03.22 Adopted Council Package 105 2022.03.22 Adopted Council Package 106 2022.03.22 Adopted Council Package 107 2022.03.22 Adopted Council Package 108 2022.03.22 Adopted Council Package 109 2022.03.22 Adopted Council Package Laura Lee Machell-Cunningham Division 5 Kneehill Housing Corporation Meeting Date: February 2nd, 2022 (Virtual) -Board formed a committee of four members to review current Board Policies and will bring information back to the Board upon completion of review -Several projects have been undertaken at the end of 2021 to upgrade suites in the Housing Portfolio -ASCHA will be hosting a virtual session for municipally elected officials on February 17th, 2022 -Marketing campaign has been launched to advertise GHL on Real Country 910 Radio Station -Board approved the purchase of new PHB (Personal Health Buttons) for GHL; replacement to begin early March 2022. 110 2022.03.22 Adopted Council Package Kneehill Regional Family and Community Support Services November 9, 2021 Meeting Minutes 1 A Regular Meeting of the Kneehill Regional Family and Community Support Services (FCSS) board was held at the Kneehill Regional FCSS Office in Three Hills, Alberta on November 9, 2021 commencing at 8:06 p.m. PRESENT: Kenneth King Kneehill County Councilor Representative and Chairperson Sonia Ens Village of Linden Councilor Representative and Vice Chairperson Jaime Martel Town of Trochu Councilor Representative Trina Anderson Village of Carbon Councilor Representative Dennis Hazelton Town of Three Hills Councilor Representative Rhonda Laking Village of Acme Councilor Alternate Representative Shelley Jackson Berry Kneehill Regional FCSS Director Angie Stewart Recording Secretary Board Package (attached and forming part of the minutes) BOARD PACKAGE The following documentation has been distributed to the Board: Agenda September 14, 2021 regular meeting minutes Director’s Report 2021 Kneehill Tools For School Final Report West Central FCSS Annual Regional Meeting Agenda 2021 FCSSAA Conference Agenda Seniors Outreach 3rd Quarter Report KRFCSS YTD financials KFWP YTD financials 2022 External Funding Requests Volunteer Week Enhancement Grant Minister of Community and Social Services Letter re Vaccination policies CALL TO ORDER Mr. King called the meeting to order at 8:06 p.m. AGENDA 1.0 Adoption of Agenda Mrs. Jackson Berry added 7.4 Voting Delegates to the agenda. 43/21 Mrs. Ens moved approval of the agenda as amended. CARRIED MINUTES 2.0 Approval of Minutes 44/21 Mrs. Ens moved approval of the September 14, 2021 regular meeting minutes. CARRIED BUSINESS 3.0 Business Pending from the Minutes ARISING No new business 111 2022.03.22 Adopted Council Package Kneehill Regional Family and Community Support Services November 9, 2021 Meeting Minutes 2 DIRECTOR’S 4.1 Director’s Report REPORT FCSS Written report attached. KNEEHILL FAMILY WELLNESS PROGRAM Written report attached SENIORS OUTREACH Written report attached 45/21 Mrs. Martel moved to receive the Director’s report. CARRIED FIN REPORTS 5.0 Financial Reports 46/21 Mrs. Laking moved acceptance of the Year to Date FCSS and KFWP financial reports. CARRIED 2022 FCSS 6.0 Grants FUNDING 6.1 External 2022 Grants 1. Kneehill Family Wellness Workers 47/21 Mrs. Martel moved approval of Kneehill Regional FCSS funding to the Family Wellness Worker Program for 2022 in the amount of $124,000.00 as per the director’s recommendation. CARRIED 48/21 Mrs. Ens moved that Kneehill Regional FCSS proceed with hiring a half time position to support the Family Wellness Workers using reserves. CARRIED 49/21 Mr. Hazelton moved that Kneehill Regional FCSS Board members approach their respective councils and request additional contributions of $30,000 per year over the next 3 years to total $90,000. CARRIED 50/21 Mr. King moved to table 2022 grant discussion for Seniors Outreach and Kneehill Family and Marriage Counselling to a later date. CARRIED NEW BUSINESS 7.0 New Business 7.1 Volunteer Enhancement Grant 2022 51/21 Mr. Hazelton moved that Kneehill Regional FCSS apply for the 2022 Volunteer Week Enhancement Fund Grant on behalf of Acme, Carbon, Linden, Three Hills, Trochu and Kneehill County. CARRIED 7.2 Mandatory Staff Vaccinations CSS Letter from Ministry 52/21 Mrs. Ens moved to receive the letter for information. CARRIED 112 2022.03.22 Adopted Council Package Kneehill Regional Family and Community Support Services November 9, 2021 Meeting Minutes 3 7.3 FCSSAA Resolutions Board members discussed the resolutions to be voted on December 3rd at the FCSSAA AGM. Members were in favour of Resolutions #1 and #2, not in favour of Resolution #3. 7.4 Voting Delegates Mr. King will be attending as a voting Delegate. Conference registration deadline is November 17th, and AGM registration deadline is November 26th. If a second delegate is not in attendance Mrs. Jackson Berry will attend and act as the second voting delegate. NEXT MEETING 8.0 Next Meeting The next regular meeting is scheduled for Tuesday, January 11, 2022 at the Kneehill Regional FCSS office in Three Hills, Alberta, commencing at 7:00 p.m. ADJOURNMENT 8.0 Adjournment The meeting adjourned at 9:55 p.m. Kenneth King, Chairperson Angie Stewart, Recording Secretary 113 2022.03.22 Adopted Council Package Kneehill Regional Family and Community Support Services December 14, 2021 Meeting Minutes 1 A Special Meeting of the Kneehill Regional Family and Community Support Services (FCSS) board was hosted out of the Kneehill Regional FCSS Office in Three Hills, Alberta on December 14, 2021 via video conference, commencing at 7:09 p.m. PRESENT: Kenneth King Kneehill County Councilor Representative and Chairperson Jaime Martel Town of Trochu Councilor Representative Trina Anderson Village of Carbon Councilor Representative Dennis Hazelton Town of Three Hills Councilor Representative Jason Bates Village of Acme Councilor Representative Shelley Jackson Berry Kneehill Regional FCSS Director Angie Stewart Recording Secretary ABSENT: Sonia Ens Village of Linden Councilor Representative and Vice Chairperson Board Package (attached and forming part of the minutes) BOARD PACKAGE The following documentation has been distributed to the Board: Agenda External Grants 2022 CALL TO ORDER Mr. King called the meeting to order at 7:09 p.m. AGENDA 1.0 Adoption of Agenda 53/21 Mr. Bates moved approval of the agenda as presented. CARRIED 2022 FCSS 2.0 Grants FUNDING 2.1 External 2022 Grants 1. Seniors Outreach 54/21 Mr. Bates moved approval of Kneehill Regional FCSS funding to the Seniors Outreach Program for 2022 in the amount of $80,000.00 as per the director’s recommendation. CARRIED 2. Kneehill Family and Marriage Counselling 55/21 Mrs. Martel moved approval of Kneehill Regional FCSS funding to Kneehill Family and Marriage Counselling for 2022 in the amount of $40,600.00 as per the director’s recommendation. CARRIED 114 2022.03.22 Adopted Council Package Kneehill Regional Family and Community Support Services December 14, 2021 Meeting Minutes 2 NEXT MEETING 3.0 Next Meeting The next regular meeting is scheduled for Tuesday, January 11, 2022 at the Kneehill Regional FCSS office in Three Hills, Alberta, commencing at 7:00 p.m. ADJOURNMENT 4.0 Adjournment The meeting adjourned at 8:06 p.m. Kenneth King, Chairperson Angie Stewart, Recording Secretary 115 2022.03.22 Adopted Council Package Kneehill Regional Family and Community Support Services November 9, 2021 Organizational Meeting Minutes 1 An Organizational Meeting of the Kneehill Regional Family and Community Support Services (FCSS) board was held at the Kneehill Regional FCSS Office in Three Hills, Alberta, on November 9, 2021 commencing at 7:02 p.m. PRESENT: Sonia Ens Village of Linden Councilor Representative Kenneth King Kneehill County Councilor Representative Trina Anderson Village of Carbon Councilor Representative Dennis Hazelton Town of Three Hills Councilor Representative Jaime Martel Town of Trochu Councilor Representative Rhonda Laking Village of Acme Councilor Representative Alternate Shelley Jackson-Berry Kneehill Regional FCSS Director Angie Stewart Recording Secretary Board Orientation Package BOARD PACKAGE The following documentation has been distributed to the Board: Agenda Contact List Kneehill Regional FCSS Orientation Power Point Preventive Social Programming Glossary 2020 FCSS Annual Report 2020-2023 Strategic Plan Kneehill Regional FCSS Agreement FCSS Act FCSS Regulation CALL TO ORDER Mrs. Jackson-Berry called the meeting to order at 7:02 p.m. INTRODUCTIONS 1.0 Introductions of Kneehill Regional FCSS Board Members CHAIR 2.0 Nomination of Chairperson NOMINATION Mrs. Jackson-Berry called for nominations for the position of Chairperson for the ensuing year. Mrs. Ens nominated Mr. King, who accepted the nomination. Mrs. Jackson-Berry called twice more for further nominations. 41/21 Mrs. Martel moved nominations cease. CARRIED Mr. King was declared Chairperson by acclamation. Mr. King assumed the position of Chairperson. 116 2022.03.22 Adopted Council Package Kneehill Regional Family and Community Support Services November 9, 2021 Organizational Meeting Minutes 2 VICE CHAIR 3.0 Nomination of Vice Chairperson NOMINATION Mr. King called for nominations for the position of Vice Chairperson for the ensuing year. Mr. King nominated Mrs. Ens as Vice Chairperson, who accepted the nomination. Mr. King called twice more for further nominations 42/21 Mrs. Anderson moved nominations cease. CARRIED Mrs. Ens was declared Vice Chairperson by acclamation. MEETING DATES 4.0 Meeting Dates and Times AND TIMES It was established that meetings would be held at the Kneehill Regional FCSS office at 7:00 p.m. on the second Tuesday bimonthly. The scheduled dates for 2022: January 11, March 8, May 10, July 12, September 13 and November 8. BOARD 5.0 Board Orientation ORIENTATION Mrs. Jackson-Berry took the Board through the Orientation PowerPoint presentation. ADJOURNMENT 6.0 Adjournment The meeting adjourned at 8:06 p.m. Kenneth King, Chairperson Angie Stewart, Recording Secretary 117 2022.03.22 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 10.0 Page 1 of 2 Version: 2022-01 Subject: Council Follow-up Action List Meeting Date: Tuesday, March 22, 2022 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council receive for information the Council Follow-up Action List as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ ☒ Improving Fiscal Sustainability Preserving Rural Way of Life Pursing Focused Growth Ensuring Comms & Engagement Providing Good Governance Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: To request Council’s acceptance of the Council Follow-Up Action List. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Please find attached the Council Follow-Up Action List. The Council Follow-up Action list is a list of items from Council meetings that require follow-up. This document is regularly updated after each Council meeting. FINANCIAL & STAFFING IMPLICATIONS: N/A RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: March 22, 2022 Council Follow Up Action List COUNCIL OPTIONS: 1. To receive the report regarding the Council Follow-up Action List for information 2. Council provide further direction or required changes/amendments 118 2022.03.22 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 10.0 Page 2 of 2 Version: 2022-01 FOLLOW-UP ACTIONS: Update Action List and provide Council Follow-up Action list at the next Council meeting. APPROVAL(S): Choose an item. Mike Haugen, Chief Administrative Officer Approved- ☒ 119 2022.03.22 Adopted Council Package Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status 23-Mar-21 139/21 Councillor Penner moved that Council direct administration to cancel the current agreement with R&D Pilot Truck Ltd for the hauling of gravel to the Hiller Stockpile and enter into an agreement to sell the remainder of gravel located at the Delia pit at a cost recovery.Mike Ziehr The first of two agreements has been concluded. The second will take place in late 2022. 20-Jul-21 288/21 Councillor King moved that Council direct administration that once the County has the financial background regarding the Three Hills East Water Delivery Options, that the County then complete a public engagement with the residents. Christine Anderson Will take place in 2022 following presentation of options/feasibility and subsequent direction from Council 17-Aug-21 311/21 Councillor King moved that Council direct administration to pursue the Three Hills East Water Feasibility Study as per the proposal from the consultant, with funding from 2021 operating budget as a special project.John McKiernan Information on various options is being developed for submission to Council. Consultant Personnel Change has caused a delay by a couple of weeks. 17-Aug-21 324/21 Deputy Reeve McGhee moved that Council declares the parcel located at Plan 5591FI, Block 6, Lot 4 as surplus and directs administration to sell the property as per the Disposition of Surplus Lands Policy #16-16.Bill McKennan In Progress 28-Sep-21 355/21 Deputy Reeve McGhee moved that Council discuss long term planning for Horseshoe Canyon at a future Committee of the Whole meeting.Shelby Sherwick Discussion is slated to occur following development of the Strategic Plan 09-Nov-21 465/21 Deputy Reeve King moved that as part of the 2022 budget deliberations the Capital Mailing Project be included.COMPLETE Christine Anderson Other program options are being developed. Discussion to take place during budget. 14-Dec-21 502/21 Councillor Penner moved that Council accept this BCOMM Presentation for information and request Administration to come back at a future date with additional information.Jacqueline Buchanan In Progress 08-Feb-22 13/22 Deputy Reeve King moved that Council direct Administration to develop a policy that details the guidelines that will be followed when administering a Road Ban Exemption request.Mike Ziehr Proposed policy is being developed and will be presented at a future Council meeting 08-Feb-22 18/22 Councillor Christie moved that Council nominates Leinweber Farms Ltd. (Kurt & Tracy Leinweber) to receive the 2022 BMO Calgary Stampede Farm Family Award as recommended by the Agricultural Service Board.Shelby Sherwick In progress, receipient contacted, event date TBD 08-Feb-22 23/22 Councillor McGhee moved to direct administration to contribute the PERC funds, if approved and received, to the Revenue Stabilization Reserve.Marika Von Mirbach Waiting on response from government. 08-Feb-22 27/22 Councillor McGhee moved that Council request the Kneehill Regional Partnership to clarify/strengthen wording contained in the proposed Kneehill Medical Services Recruitment and Retention Task Force Terms of Reference, specifically in the areas of: Subsidies to independent businesses Termination of membership by a municipal member Scope of recruitment activities Strengthening of regional purpose Mike Haugen The Kneehill Regional Partnership meets on March 30, 2022. This topic will be an item on that agenda 08-Mar-22 54/22 Councillor Penner moved that Council approve sponsorship in the amount of $800.00 to the Kneehill 4-H District to assist with the cost of advertising and printing of the 2022 District Show/Sale Catalogue.COMPLETE 08-Mar-22 55-58/22 Council approved all three readings to Bylaw 1847, that being a bylaw for the regulation and control of public events within Kneehill County.COMPLETE Council Action Items 120 2022.03.22 Adopted Council Package Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status Council Action Items 08-Mar-22 59/22 Councillor McGhee moved to approve damage deposit fees in the amounts of $2500 and $5000 in accordance with Bylaw 1847, and these amounts be included in the next amendment of the Master Rates Bylaw.COMPLETE 08-Mar-22 61/22 Councillor Christie moved that Council accept the RCMP Quarterly Report and Kneehill County Public Safety Report for information, as presented.COMPLETE 08-Mar-22 62/2022 Councillor McGhee moved that Council approve a contribution of $441,349 to the Capital Equipment Plan Reserve based on actual disposals in 2021.Marika Von Mirbach will be included in 2022 final budget adoption 08-Mar-22 63/2022 Councillor Christie moved that Council authorizes a draw from the Capital Equipment Plan Reserve in the amount of $9,750 to fund an unbudgeted ICF commitment.Marika Von Mirbach will be included in 2022 final budget adoption 08-Mar-22 64/2022 Councillor McGhee moved that Council approve a contribution in the amount of $56,161 to the Allowance for Doubtful Accounts with the contribution being funded through 2021 Provision for Allowances/Tax Write-Offs.Marika Von Mirbach will be included in 2022 final budget adoption 08-Mar-22 65/2022 Reeve Wittstock moved that Council approve a contribution of $705,800 to the Revenue Stabilization Reserve to fund the operating budget carry-forward initiatives as detailed in Appendix C.Marika Von Mirbach will be included in 2022 final budget adoption 08-Mar-22 66/2022 Councillor Penner moved that Council approve $2,636,332 of capital project carryforwards including funding sources as detailed in Appendix D.Marika Von Mirbach will be included in 2022 final budget adoption 08-Mar-22 67/2022 Councillor Christie moved that $106,940 of unbudgeted revenues collected under the various frontage agreements for water services be contributed to the Water Reserve.Marika Von Mirbach will be included in 2022 final budget adoption 08-Mar-22 68/2022 Councillor Penner moved that $277,602 be transferred to the Water Reserve from the Water Service Area Reserve.Marika Von Mirbach will be included in 2022 final budget adoption 08-Mar-22 69/2022 Councillor Cunningham moved that $11,306.67 of actual expenses from 2020 related to Dr. Recruitment and Retention be withdrawn from the Doctor Recruitment Reserve and contributed to the Contingency Reserve. Marika Von Mirbach will be included in 2022 final budget adoption 08-Mar-22 70/2022 Reeve Wittstock moved that Council authorize an additional contribution of $1,000,000 from the 2021 Operating Budget Surplus be contributed to the Revenue Stabilization Reserve.Marika Von Mirbach will be included in 2022 final budget adoption 08-Mar-22 71/2022 Councillor McGhee moved that the preliminary operating and capital budget report be received for information.COMPLETE 08-Mar-22 74/2022 Councillor McGhee moved that Council include the $9,000 honorarium to the Torrington Fire Department in the 2022 Operating Budget.Bill McKennan will be included in 2022 final budget adoption 08-Mar-22 75/2022 Councillor Christie moved that Council direct administration to prepare the Request for Decision report for the approval of the operating and capital budget based on the directions provided by Council.Bill McKennan 08-Mar-22 76/2022 Councillor Fobes moved that Council receive the presentation from the Central Alberta Economic Partnership for information, as presented.COMPLETE 08-Mar-22 77/2022 Councillor McGhee moved that Council receive the presentation from the Community Futures Wildrose for information, as presented.COMPLETE 08-Mar-22 79/2022 Councillor Christie moved that Council receive the presentation from the Three Hills RCMP for information, as presented. COMPLETE 121 2022.03.22 Adopted Council Package AMENDMENT SUMMARY Council Meeting Date: March 22, 2022 Purpose: The purpose of the Amendment Summary is to explain the differences from the original package that was presented at the Council meeting compared to the amended version. Agenda: Additions under New Business 7.6 Office Closure Additions under Council and Committee Reports 9.4 RMA Conference Package: No Additions were made to the package. 122 2022.03.22 Adopted Council Package