HomeMy WebLinkAbout2022.02.08 Council MInutes Signed13(nechill
COUNTY
1600-2"d Street NE
Three Hills, AB
TOM 2AO
+CALL MEETING TO ORDER
1.0 Agenda
1.1 Additions to the Agenda
1.2 Adoption of the Agenda
2.0 Approval of Minutes
2.1 Regular Council Meeting Minutes of January 11. 2022
3.0 Appointments
No Appointments Scheduled
4.0 Infrastructure- Road s/BridgeslWater/Wastewater/Environment
4.1 Agricultural Industry Road Ban Exemption Options
5.0 Community Services
5.1 Planning
5.1.1 Policy 5-18 Location Filming Policy
5.2 Agricultural Service Board & Parks
5.2.1 Policy #12-5, Drone Policy
5.2.2 Policy #12-4, Traits and Pathways Policy
5.2.3 2022 BMO Stampede Farm Family Award
5.3 Protective Services
No Report
5.4 Economic Development
No Report
6.0 Corporate Services
6.1 Tax Cancellation — Industrial Accounts
6.2 Provincial Education Requisition Credit Application
7.0 New and Unfinished Business
7.1 Wheatland County Resolution
7.2 Policy #3-1, Council Compensation and Expense Reimbursement
7.3 Southern Alberta Energy from Waste Association (SAEWA)
7.4 Proposed Kneehill Medical Services Recruitment and Retention Terms
of Reference
8.0 Disposition of Delegation & Public Hearing Business
No Delegations or Public Hearings Scheduled
9.0 Council and Committee Reports
9.1 Kneehill Housing Report
9.2 Division 1 Councillor Report
10.0 Council Follow-up Action List
11.0 Closed Session
11.1 Personnel (FOIP, Section 17)
11.2 Legal Matters (FOIP, Section 24)
12.0 Motions from Closed Session
MINUTES OF THE FEBRUARY 8, 2022 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY
OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA
PRESENT:
Division No. 1
Faye McGhee, Councillor
Division No. 3
Jerry Wittstock, Reeve
Division No. 4
Carrie Fobes, Councillor (Video Conf)
Division No. 5
Laura Lee Machell-Cunningham, Councillor
Division No. 6
Wade Christie, Councillor
Division No. 7
Kenneth King, Deputy Reeve
ABSENT:
Division No. 2
ALSO PRESENT:
Chief Administrative Officer
Director Community Services
Director Corporate Services
Director of Infrastructure
Tax Clerk
Debbie Penner, Councillor
Mike Haugen
Laurie Watt
Bill McKennan
Mike Ziehr
Caroline Siverson
Manager of Parks and ASB Shelby Sherwick
Manager of Planning and Development Barb Hazelton
Recording Secretary Carolyn Van der Kuil
Communications Officer Christine Anderson
CALL TO ORDER Reeve Wittstock in the Chair
Reeve Wittstock called the meeting to order at 8:30 a.m.
AGENDA 1.0 Agenda
1.1 Additions to the Agenda
No additions were made to the agenda.
ADOPTION OF 1.2 Adoption of Agenda
AGENDA
10/22 Councillor Christie moved approval of the agenda as presented.
CARRIED UNANIMOUSLY
MINUTES 2.0 Minutes
2.1 Regular Council Meetine Minutes of January 11, 2022
11/22 Deputy Reeve King moved approval of the January 11, 2022 Council
Meeting minutes as presented.
CARRIED UNANIMOUSLY
4)
Initials
COUNCIL MINUTES OF FEBRUARY 8, 2022
INFRASTRUCTURE 4.0 Infrastructure- Roads/Bridges/Water/Wastewater/Environment
4.1 Agricultural Industry Road Ban Exemption Options
12/22 Councillor McGhee moved that Council approves the recommended
"Option A" as shown in the Request for Decision that reinforces the
ability for the CAO or designate to provide exemptions to Seasonal
Road Bans for Agriculture Industry traffic.
CARRIED UNANIMOUSLY
13/22 Deputy Reeve King moved that Council direct Administration to
develop a policy that details the guidelines that will be followed when
administering a Road Ban Exemption request.
CARRIED UNANIMOUSLY
COMMUNITY 5.0 Community Services
SERVICES
PLANNING 5.1 Planining
5.1.1 Policy 5-18, Location Filming Policy
14/22 Deputy Reeve King moved that Council approve Policy 5-18 Location
Filming Policy, as presented.
CARRIED UNANIMOUSLY
15/22 Councillor Christie moved that Council approve damage deposit fees in
the amounts of $2500 and $5000 in accordance with Policy 5-18
Location Filming Policy. and that these amounts be included in the next
amendment of the Master Rates Bylaw.
CARRIED UNANIMOUSLY
AG SERVICES 5.2 Agricultural Service Board and Parks
5.2.1 Policy #12-5, Drone Policy
16/22 Councillor Cunningham moved that Council approve Policy 12-5:
Drone Policy, as presented.
CARRIED UNANIMOUSLY
5.2.2 Policy #12-4, Trails and Pathways Policy
17/22 Councillor McGhee moved that Council approve Policy #12-4 Trails
and Pathways Policy, as presented.
CARRIED UNANIMOUSLY
5.2.3 2022 BMO Stampede Farm Family Award
18/22 Councillor Christie moved that Council nominates Leinweber Farms
Ltd. (Kurt & Tracy Leinweber) to receive the 2022 BMO Calgary
Stampede Farm Family Award as recommended by the Agricultural
Service Board.
CARRIED UNANIMOUSLY
2
Initials
COUNCIL MINUTES OF FEBRUARY 8, 2022
19/22 Deputy Reeve King moved that Council approve the attendance to the
event for Reeve Wittstock as the County Representative.
CARRIED UNANIMOUSLY
The Chair called for a recess at 9:25 a.m. and called the meeting back
to order at 9:38 a.m. with all previously mentioned members present.
CORPORATE SERV 6.0 Corporate Services
6.1 Tax Cancellation — Industrial Accounts
20/22 Deputy Reeve King moved that the amount of $897,209.78 in property
taxes be expensed in 2021 and cancelled on rolls 28222541000,
28222431400,28213431201,28211231101,28201820501,
28200740900,31231231100,30231141500,33242220400,
40001120000,32221020400,32232731400,33231420600,
32250631210,32221231200,32221441000,32222520300,
32223340900,33220210100,33220431400,33220710100,
33220941500,33221010800,33221110800,33221831300,
33221840900,33222010700,33222041500,33222220600,
33222910100,33223220300,33223231100,33232241600,
33232410700,33232431300,33232841600,33233010800,
33233410100,33233420400, 33233431200,34220420400,
34220431300,34220441600,34220610200,34220720400,
34221010800,34221020300,34221120300,34221410200,
34221410800,34221431300,34221820400,34221841610,
34223610100,34223620400,34223641000,34231210100,
34230641600,32263210800,34230220400,33221120600,
33222141000,34221720600,34221841000,34221920400,
34222031200,34223320400,34232431100.
CARRIED UNANIMOUSLY
21/22 Councillor McGhee moved that administration is also directed to void
any 2022 penalties currently attached to these rolls.
CARRIED UNANIMOUSLY
Initials
COUNCIL MINUTES OF FEBRUARY 8, 2022
6.2 Provincial Education Requisition Credit Application
22/22 Deputy Reeve King moved that administration submit an application
under the Provincial Education Requisition Credit (PERC) for the
uncollectable Education Requisition and the uncollectable Designated
Industrial Property Requisition on rolls 33242220400
28222541000,31231231100,28213431201,28201820501,
28211231101,30231141500,28200740900,28222431400,
29253332100,29260310700,29260341600,29261010800,
29261041600,29261410700,29261420300,30251410110,
30251910700,30251931200,31222510100,31243441600,
32220642100, 32221020400,32221231200, 3222144 1000,
32222331300,32222520300,32223340900,32223541000,
32231020410,32231510800,32232320600,32232731300,
32232731400,32233420400,32233631400,32233641000,
32240810200,32250631210,32252631410,32263210800,
33220210100,33220310800,33220431400,33220710100,
33220941500,33221010800,33221110800,33221120600,
33221710800,33221831100,33221831300,33221840900,
33221910700,33222010700,33222041500,33222141000,
33222220600,33222910100,33222910700,33223220300,
33223231100,33231310100,33231341600,33231420600,
33232241600,33232410700,33232410800,33232431300,
33232841600,33233010100,33233010800,33233410100,
33233420400,33233431200,34213231300,34213240900,
34220420400,34220431300,34220441600,34220610200,
34220720400,34221010800,34221020300,34221120300,
34221141600,34221410200,34221410800,34221431300,
34221720600,34221820400,34221841000,34221841610,
34221920400,34222031200,34222431300,34223320400,
34223610100,34223620400,34223641000,34230220400,
34230641600,34231210100,34231420400,34232431100,
40000410000,40001120000,40001960000.
CARRIED UNANIMOUSLY
23/22 Councillor McGhee moved to direct administration to contribute the
PERC funds, if approved and received, to the Revenue Stabilization
Reserve.
CARRIED UNANIMOUSLY
4 )
(� Initials
COUNCIL MINUTES OF FEBRUARY 8, 2022
NEW BUSINESS 7.0 New and Unfinished Business
7.1 Wheatland County Resolution
24/22 Councillor McGhee moved that Council Support the Wheatland County
Resolution to the Rural Municipalities of Alberta Regarding Ensuring
Landowners Remain Whole in Contractual Agreements with Oil and
Gas Companies in principle.
CARRIED UNANIMOUSLY
7.2 Policv #3-1. Council Compensation and Expense
Reimbursement
25/22 Councillor McGhee moved that Council approve Policy #3-1, Council
Compensation and Expense Reimbursement, as presented.
CARRIED UNANIMOUSLY
7.3 Southern Alberta Energy from Waste Association SAEWA
26/22 Councillor McGhee moved that Council direct administration to
include the Southern Alberta Energy from Waste Association
membership in the Operating Budget.
CARRIED
7.4 Proposed Kneehill Medical Services Recruitment and Retention
Terms of Reference
27/22 Councillor McGhee moved that Council request the Kneehill Regional
Partnership to clarify/strengthen wording contained in the proposed
Kneehill Medical Services Recruitment and Retention Task Force
Terms of Reference, specifically in the areas of:
• Subsidies to independent businesses
■ Termination of membership by a municipal member
• Scope of recruitment activities
• Strengthening of regional purpose
CARRIED UNANIMOUSLY
COUNCIL REPORTS 9.0 Council and Committee Reports
9.1 KneehilI Housing - Report submitted by Councillor Fobes on the
meeting she attended.
9.2 Division 1 Councillor Report- A report was submitted by
Councillor McGhee.
28/22 Councillor Cunningham moved that Council receive for information
the Council and Committee reports as presented.
CARRIED UNANIMOUSLY
5
Initials
COUNCIL MINUTES OF FEBRUARY 8, 2022
COUNCIL ACT LIST 10.0 Council Follow -Up Action List
29/22 Councillor McGhee moved that Council receive for information the
Council Follow -Up Action List as presented.
CARRIED UNANIMOUSLY
The Chair called for a recess at 11:12 a.m. and called the meeting back
to order at 11:17 a.m. with all previously mentioned Council members
present.
CLOSED SESSION 11.0 Closed Session
30/22 Councillor Christie moved that Council convene in Closed Session to
discuss Personnel and Legal Matters pursuant to Section 17 & 24 of the
Freedom of Information and Protection of Privacy Act, at 11:17 a.m.
CARRIED UNANIMOUSLY
The Chair called for a recess at 12:28 p.m. and called the meeting back
to order in closed session at 1:10 p.m. with all previously mentioned
members present, except for Councillor Fobes who not present when
the meeting reconvened.
31/22 Deputy Reeve King moved that Council return to open meeting at 1:30
p.m.
CARRIED
1:31 p.m. — meeting recessed to allow return of public.
1:33 p.m. - meeting resumed.
12.0 Motions from Closed Session
32/22 Councillor Christie moved that Council authorize the Reeve to sign the
letter that was discussed in closed session for Mike Haugen, Chief
Administrative Officer, on behalf of Kneehill County with one
amendment.
CARRIED UNANIMOUSLY
33/22 Deputy Reeve King moved that the Chief Administrative Officer letter
to Mike Haugen remain confidential in accordance with FOIPPA
Section 17 "disclosure harmful to personal privacy".
CARRIED UNANIMOUSLY
6
�d Initials
COUNCIL MINUTES OF FEBRUARY 8, 2022
ADJOURNMENT Adjournment
The meeting adjourned at 1:36 p.m.
. W
Jerry Wittstock
Reeve
G
4 - -,,
Mike Haugen
CAO