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Home My WebLink About2022.02.22 Council Package AdoptedCOUNCIL MEETING AGENDA 1600-2nd Street NE Three Hills, AB T0M 2A0 February 22, 2022 8:30 a.m. CALL MEETING TO ORDER 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of February 8, 2022 3.0 Appointments 3.1 Alberta Health Services EMS, John Hein @ 9:00 a.m. 4.0 Infrastructure- Roads/Bridges/Water/Wastewater/Environment 4.1 Proposed Recycling Bins 4.2 Temporary Flow Increase 5.0 Community Services 5.1 Planning No Report 5.2 Agricultural Service Board & Parks No Report 5.3 Protective Services 5.3.1 Annual Appointment of Fire Guardians 5.3.2 Policy Review #4-1, Use of Equipment 5.3.3 Council’s Policing Priorities 5.4 Economic Development No Report 6.0 Corporate Services 6.1 Perisson Petroleum Ltd. Tax Deferral Agreement Request 6.2 2022 Public Auction Tax Sale Date 7.0 New and Unfinished Business 7.1 Town of Trochu Housing Corporation Letter of Support 7.2 Strategic Planning Presentations 8.0 Disposition of Delegation & Public Hearing Business 8.1 Ambulance Operations and Medical First Responder Disposition 1 2022.02.22 ADOPTED Council Package February 22, 2022 Council Meeting Agenda Page 2 of 2 9.0 Council and Committee Reports 9.1 Community Futures Wildrose 10.0 Council Follow-up Action List 11.0 Closed Session 11.1 Disclosure Harmful to Personal Privacy (Section 17, FOIPP) 12.0 Motions from Closed Session 2 2022.02.22 ADOPTED Council Package 1 ________ Initials MINUTES OF THE FEBRUARY 8, 2022 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PRESENT: Division No. 1 Faye McGhee, Councillor Division No. 3 Jerry Wittstock, Reeve Division No. 4 Carrie Fobes, Councillor (Video Conf) Division No. 5 Laura Lee Machell-Cunningham, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Deputy Reeve ABSENT: Division No. 2 Debbie Penner, Councillor ALSO PRESENT: Chief Administrative Officer Mike Haugen Director Community Services Laurie Watt Director Corporate Services Bill McKennan Director of Infrastructure Mike Ziehr Tax Clerk Caroline Siverson Manager of Parks and ASB Shelby Sherwick Manager of Planning and Development Barb Hazelton Recording Secretary Carolyn Van der Kuil Communications Officer Christine Anderson CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda No additions were made to the agenda. ADOPTION OF AGENDA 1.2 Adoption of Agenda 10/22 Councillor Christie moved approval of the agenda as presented. CARRIED UNANIMOUSLY MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of January 11, 2022 11/22 Deputy Reeve King moved approval of the January 11, 2022 Council Meeting minutes as presented. CARRIED UNANIMOUSLY 3 2022.02.22 ADOPTED Council Package COUNCIL MINUTES OF FEBRUARY 8, 2022 2 _________ Initials INFRASTRUCTURE 4.0 Infrastructure- Roads/Bridges/Water/Wastewater/Environment 4.1 Agricultural Industry Road Ban Exemption Options 12/22 Councillor McGhee moved that Council approves the recommended “Option A” as shown in the Request for Decision that reinforces the ability for the CAO or designate to provide exemptions to Seasonal Road Bans for Agriculture Industry traffic. CARRIED UNANIMOUSLY 13/22 Deputy Reeve King moved that Council direct Administration to develop a policy that details the guidelines that will be followed when administering a Road Ban Exemption request. CARRIED UNANIMOUSLY COMMUNITY SERVICES 5.0 Community Services PLANNING 5.1 Planning 5.1.1 Policy 5-18, Location Filming Policy 14/22 Deputy Reeve King moved that Council approve Policy 5-18 Location Filming Policy, as presented. CARRIED UNANIMOUSLY 15/22 Councillor Christie moved that Council approve damage deposit fees in the amounts of $2500 and $5000 in accordance with Policy 5-18 Location Filming Policy. and that these amounts be included in the next amendment of the Master Rates Bylaw. CARRIED UNANIMOUSLY AG SERVICES 5.2 Agricultural Service Board and Parks 5.2.1 Policy #12-5, Drone Policy 16/22 Councillor Cunningham moved that Council approve Policy 12-5: Drone Policy, as presented. CARRIED UNANIMOUSLY 5.2.2 Policy #12-4, Trails and Pathways Policy 17/22 Councillor McGhee moved that Council approve Policy #12-4 Trails and Pathways Policy, as presented. CARRIED UNANIMOUSLY 5.2.3 2022 BMO Stampede Farm Family Award 18/22 Councillor Christie moved that Council nominates Leinweber Farms Ltd. (Kurt & Tracy Leinweber) to receive the 2022 BMO Calgary Stampede Farm Family Award as recommended by the Agricultural Service Board. CARRIED UNANIMOUSLY 4 2022.02.22 ADOPTED Council Package COUNCIL MINUTES OF FEBRUARY 8, 2022 3 _________ Initials 19/22 Deputy Reeve King moved that Council approve the attendance to the event for Reeve Wittstock as the County Representative. CARRIED UNANIMOUSLY The Chair called for a recess at 9:25 a.m. and called the meeting back to order at 9:38 a.m. with all previously mentioned members present. CORPORATE SERV 6.0 Corporate Services 6.1 Tax Cancellation – Industrial Accounts 20/22 Deputy Reeve King moved that the amount of $897,209.78 in property taxes be expensed in 2021 and cancelled on rolls 28222541000, 28222431400, 28213431201, 28211231101, 28201820501, 28200740900, 31231231100, 30231141500, 33242220400, 40001120000, 32221020400, 32232731400, 33231420600, 32250631210, 32221231200, 32221441000, 32222520300, 32223340900, 33220210100, 33220431400, 33220710100, 33220941500, 33221010800, 33221110800, 33221831300, 33221840900, 33222010700, 33222041500, 33222220600, 33222910100, 33223220300, 33223231100, 33232241600, 33232410700, 33232431300, 33232841600, 33233010800, 33233410100, 33233420400, 33233431200, 34220420400, 34220431300, 34220441600, 34220610200, 34220720400, 34221010800, 34221020300, 34221120300, 34221410200, 34221410800, 34221431300, 34221820400, 34221841610, 34223610100, 34223620400, 34223641000, 34231210100, 34230641600, 32263210800, 34230220400, 33221120600, 33222141000, 34221720600, 34221841000, 34221920400, 34222031200, 34223320400, 34232431100. CARRIED UNANIMOUSLY 21/22 Councillor McGhee moved that administration is also directed to void any 2022 penalties currently attached to these rolls. CARRIED UNANIMOUSLY 5 2022.02.22 ADOPTED Council Package COUNCIL MINUTES OF FEBRUARY 8, 2022 4 _________ Initials 6.2 Provincial Education Requisition Credit Application 22/22 Deputy Reeve King moved that administration submit an application under the Provincial Education Requisition Credit (PERC) for the uncollectable Education Requisition and the uncollectable Designated Industrial Property Requisition on rolls 33242220400 28222541000, 31231231100, 28213431201, 28201820501, 28211231101, 30231141500, 28200740900, 28222431400, 29253332100, 29260310700, 29260341600, 29261010800, 29261041600, 29261410700, 29261420300, 30251410110, 30251910700, 30251931200, 31222510100, 31243441600, 32220642100, 32221020400,32221231200, 32221441000, 32222331300, 32222520300, 32223340900, 32223541000, 32231020410, 32231510800, 32232320600, 32232731300, 32232731400, 32233420400, 32233631400, 32233641000, 32240810200, 32250631210, 32252631410, 32263210800, 33220210100, 33220310800, 33220431400, 33220710100, 33220941500, 33221010800, 33221110800, 33221120600, 33221710800, 33221831100, 33221831300, 33221840900, 33221910700, 33222010700, 33222041500, 33222141000, 33222220600, 33222910100, 33222910700, 33223220300, 33223231100, 33231310100, 33231341600, 33231420600, 33232241600, 33232410700, 33232410800, 33232431300, 33232841600, 33233010100, 33233010800, 33233410100, 33233420400, 33233431200, 34213231300, 34213240900, 34220420400, 34220431300, 34220441600, 34220610200, 34220720400, 34221010800, 34221020300, 34221120300, 34221141600, 34221410200, 34221410800, 34221431300, 34221720600, 34221820400, 34221841000, 34221841610, 34221920400, 34222031200, 34222431300, 34223320400, 34223610100, 34223620400, 34223641000, 34230220400, 34230641600, 34231210100, 34231420400, 34232431100, 40000410000, 40001120000, 40001960000. CARRIED UNANIMOUSLY 23/22 Councillor McGhee moved to direct administration to contribute the PERC funds, if approved and received, to the Revenue Stabilization Reserve. CARRIED UNANIMOUSLY 6 2022.02.22 ADOPTED Council Package COUNCIL MINUTES OF FEBRUARY 8, 2022 5 _________ Initials NEW BUSINESS 7.0 New and Unfinished Business 7.1 Wheatland County Resolution 24/22 Councillor McGhee moved that Council Support the Wheatland County Resolution to the Rural Municipalities of Alberta Regarding Ensuring Landowners Remain Whole in Contractual Agreements with Oil and Gas Companies in principle. CARRIED UNANIMOUSLY 7.2 Policy #3-1, Council Compensation and Expense Reimbursement 25/22 Councillor McGhee moved that Council approve Policy #3-1, Council Compensation and Expense Reimbursement, as presented. CARRIED UNANIMOUSLY 7.3 Southern Alberta Energy from Waste Association (SAEWA) 26/22 Councillor McGhee moved that Council direct administration to include the Southern Alberta Energy from Waste Association membership in the Operating Budget. CARRIED 7.4 Proposed Kneehill Medical Services Recruitment and Retention Terms of Reference 27/22 Councillor McGhee moved that Council request the Kneehill Regional Partnership to clarify/strengthen wording contained in the proposed Kneehill Medical Services Recruitment and Retention Task Force Terms of Reference, specifically in the areas of: • Subsidies to independent businesses • Termination of membership by a municipal member • Scope of recruitment activities • Strengthening of regional purpose CARRIED UNANIMOUSLY COUNCIL REPORTS 9.0 Council and Committee Reports 9.1 Kneehill Housing - Report submitted by Councillor Fobes on the meeting she attended. 9.2 Division 1 Councillor Report- A report was submitted by Councillor McGhee. 28/22 Councillor Cunningham moved that Council receive for information the Council and Committee reports as presented. CARRIED UNANIMOUSLY 7 2022.02.22 ADOPTED Council Package COUNCIL MINUTES OF FEBRUARY 8, 2022 6 _________ Initials COUNCIL ACT LIST 10.0 Council Follow-Up Action List 29/22 Councillor McGhee moved that Council receive for information the Council Follow-Up Action List as presented. CARRIED UNANIMOUSLY The Chair called for a recess at 11:12 a.m. and called the meeting back to order at 11:17 a.m. with all previously mentioned Council members present. CLOSED SESSION 11.0 Closed Session 30/22 Councillor Christie moved that Council convene in Closed Session to discuss Personnel and Legal Matters pursuant to Section 17 & 24 of the Freedom of Information and Protection of Privacy Act, at 11:17 a.m. CARRIED UNANIMOUSLY The Chair called for a recess at 12:28 p.m. and called the meeting back to order in closed session at 1:10 p.m. with all previously mentioned members present, except for Councillor Fobes who not present when the meeting reconvened. 31/22 Deputy Reeve King moved that Council return to open meeting at 1:30 p.m. CARRIED 1:31 p.m. – meeting recessed to allow return of public. 1:33 p.m. - meeting resumed. 12.0 Motions from Closed Session 32/22 Councillor Christie moved that Council authorize the Reeve to sign the letter that was discussed in closed session for Mike Haugen, Chief Administrative Officer, on behalf of Kneehill County with one amendment. CARRIED UNANIMOUSLY 33/22 Deputy Reeve King moved that the Chief Administrative Officer letter to Mike Haugen remain confidential in accordance with FOIPPA Section 17 "disclosure harmful to personal privacy". CARRIED UNANIMOUSLY 8 2022.02.22 ADOPTED Council Package COUNCIL MINUTES OF FEBRUARY 8, 2022 7 _________ Initials ADJOURNMENT Adjournment The meeting adjourned at 1:36 p.m. ________________________ Jerry Wittstock Reeve _______________________ Mike Haugen CAO 9 2022.02.22 ADOPTED Council Package 10 2022.02.22 ADOPTED Council Package 11 2022.02.22 ADOPTED Council Package 1 Community Engagement Emergency Medical Services Bringing Care to Patients & Patients to Care Kneehill County Scott Holsworth, Director, EMS Operations, Central Zone 12 2022.02.22 ADOPTED Council Package 2 Sharing information about EMS Addressing concerns from community stakeholders Looking for opportunities for improvement Goals for the Presentation 13 2022.02.22 ADOPTED Council Package 3 •Goals for the Presentation •EMS Resources in Kneehill County •EMS Call Volume in Kneehill County •EMS Ambulances Serving Kneehill County •Communities/Areas Served by Three Hills & Linden Ambulances •Transport Destinations and EMS Response Times •Current Challenges and Mitigation Strategies •Discussion and Questions Presentation Objectives 14 2022.02.22 ADOPTED Council Package 4 EMS Resources -Kneehill County Number of Ambulances: •One Advanced Life Support (ALS) Ambulance 24/7 (Three Hills) •One Advanced Life Support (ALS) Ambulance 12/day (Three Hills) •One Advanced Life Support (ALS) Ambulance 24/7 (Linden) Support Systems: •Three Hills Health Center •Medical First Response Model •Air Ambulance Support/Response -STARS •Community AEDs –14 registered AEDs in Kneehill County, Linden, Three Hills. www.heart-safe.ca 15 2022.02.22 ADOPTED Council Package 5 EMS Event Volume in Kneehill County Total Event volume 253 Responses for Jan 1, 2021 to December 31, 2021 16 2022.02.22 ADOPTED Council Package 6 EMS Ambulances Serving Kneehill County January 1, 2021 to December 31, 2021 17 2022.02.22 ADOPTED Council Package 7 EMS Volume Linden unit Total Event volume Events for Jan 1, 2021 to December 31, 2021 18 2022.02.22 ADOPTED Council Package 8 EMS Volume Three Hills unit Total Event volume Events for Jan 1, 2021 to December 31, 2021 19 2022.02.22 ADOPTED Council Package 9 Communities Served by Linden The top communities/areas assisted by Linden •Calgary –397 Responses •Red Deer –140 Responses •Three Hills –140 Responses •Drumheller–138 Responses •Airdrie –83 Responses •Kneehill County -69 Responses 20 2022.02.22 ADOPTED Council Package 10 Communities Served by Three Hills The top communities/areas assisted by Three Hills •Three Hills –690 Responses •Drumheller –213 Responses •Red Deer –203 Responses •Calgary –166 Responses •Kneehill County –135 Responses •Trochu –115 Responses 21 2022.02.22 ADOPTED Council Package 11 Transport Destination for Linden January 1, 2021 –December 31, 2021 22 2022.02.22 ADOPTED Council Package 12 Transport Destination for Three Hills January 1, 2021 –December 31, 2021 23 2022.02.22 ADOPTED Council Package 13 EMS Response Times for Communities Kneehill County Town > 3000 Response Time Target: 10 mins median, 15 mins 90th percentile Towns < 3000 Time Target 20 mins median, 40 Mins 90th percentile Median or 50th Percentile: Of all the calls responded to, this is the time at which half the responses are faster and half are slower. For example, a median response time of ten minutes means half of all events are responded to within ten minutes and the other half take longer than ten minutes. 90th Percentile: Of all the calls responded to, this is the time which 90 per cent are responded within. For example, a 90th percentile response time of 15 minutes means that 90 per cent of all events are responded to within 15 minutes and the other 10 percent take longer than 15 minutes. 24 2022.02.22 ADOPTED Council Package 14 •Increased event volume. •Prolonged hospital waits. •Fatigue Management. (Hours of Work) •Suburban Rural resources coming into the city. •Staffing Challenges. Current Challenges 25 2022.02.22 ADOPTED Council Package 15 •Hiring Paramedics •Non-emergency IFT Pilots •Fatigue Management (hours of Work) •Low Priority calls •Non-Injury MVC •Evaluation: Closest most appropriate •Ambulance Preempt and divert •Red Deer IFT Corridor Project •Strategic provincial service plan •Calgary IOC EMS 10-Point Plan 26 2022.02.22 ADOPTED Council Package 16 Alberta EMS provincial advisory committee Contribute EMS Service Plan (Concerns and Advice) •Initial report in May Review of EMS dispatch system •Recommend Improvement opportunities Committee membership will include representation: •Ambulance Operators •Unions •Municipal representation •Indigenous communities 27 2022.02.22 ADOPTED Council Package 17 Discussion and Questions 28 2022.02.22 ADOPTED Council Package REQUEST FOR DECISION AGENDA ITEM # 4.1 Page 1 of 3 Version: 2022-01 Subject: Proposed Recycling Bins Meeting Date: Tuesday, February 22, 2022 Prepared By: John McKiernan, Manager of Environmental Services Presented By: John McKiernan, Manager of Environmental Services RECOMMENDED MOTION: That Council prior approves this item in the 2022 Operating Budget and directs Administration to provide recycling bin(s) at the Kneehill County Central Transfer Site (Three Hills Transfer Site) for the purpose of a one-year pilot project. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☐ ☒ Improving Fiscal Sustainability Preserving Rural Way of Life Pursing Focused Growth Ensuring Comms & Engagement Providing Good Governance Level of Service RELEVANT LEGISLATION: Provincial - N/A Council Bylaw/Policy - N/A BACKGROUND/PROPOSAL: Kneehill County has always provided options to the residents for recycling. With the closure of the recycling depot within the Town of Three Hills, some certain recycling that was being offered has ceased to be available. Some of the recycling options that are no longer offered include: plastics, glass, and tin. Council has requested that administration provide some information on service levels that could fill this void and provide a convenient option for the residents. County Administration is proposing that Council approve the placement of recycling bin(s) at the Kneehill County Central Transfer Site (Three Hills Transfer Site) for a trial period of 1 year. Two companies that provide such a service in the area were approached to provide a quote for the service as well as provide information on what is acceptable material for the bins. As the total expenditure for this trial project is expected to be below NWPTA limits, this proposal is not required to undergo a Request for Proposals process. It should be noted that both options are single stream recycling, and the bins would be placed among our current cardboard and newsprint recycling bins. Ratepayers will be encouraged to limit the disposal of cardboard and newsprint into these new bins to extend the timeframe between pickups. Option #1 - 5 front load containers with a capacity of 6 yards (total 30 yards) - Estimated annual costs of $20,000 based on bi-weekly pickups - The acceptable material for these bins would include plastics, paper, cardboard, tin, and beverage containers. It should be noted that no glass is permitted. 29 2022.02.22 ADOPTED Council Package REQUEST FOR DECISION AGENDA ITEM # 4.1 Page 2 of 3 Version: 2022-01 Option #2 - 1 roll off bin with a capacity of 30 yards - Estimated annual costs of $12,000 based on monthly pickups - The acceptable material for this bin would include plastics, paper, cardboard, tin, beverage containers and glass DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The addition of these recycle bin(s) to our Kneehill County Central Transfer Site would offer our ratepayers an option for recycling certain materials that have not been offered previously. Being located at a site with other recycling bins would hopefully encourage more separation of the materials. The site would be supervised and would allow the opportunity for education on all of our sites and the recycling offered at each. The option of entering into a service agreement with a third party will alleviate the need to purchase and maintain our own infrastructure to provide the service. It seems with recycling, trends on acceptable items changes from time to time and there is always the possibility that what is an acceptable item today may not be so in the future. FINANCIAL & STAFFING IMPLICATIONS: As the recycling bin(s) would be located at our Kneehill County operated site an attendant would already be present and operating hours are established, resulting in no additional staffing requirements. It should be noted that if the hours of the site were to be changed to accommodate greater access to the bins that staffing requirements may need to be evaluated. As this is an emergent request by Council funding of this pilot project was not included in the 2022 proposed operating budget and would require an amendment as such. A one-year service agreement would be implemented resulting in a financial commitment for that term, at the minimum. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Public Notification Other: ATTACHMENTS: N/A COUNCIL OPTIONS: 1. To accept entering into a service agreement with a third party contractor to supply recycle bins at our Kneehill County Central Transfer Site. 2. To reject entering into a service agreement with a third party contractor to supply recycle bins at our Kneehill County Central Transfer Site. 3. Defer consideration and consider within the 2022 Operating Budget deliberations. 4. That Council receives as information. 30 2022.02.22 ADOPTED Council Package REQUEST FOR DECISION AGENDA ITEM # 4.1 Page 3 of 3 Version: 2022-01 FOLLOW-UP ACTIONS: The follow-up actions would be to engage with a third party for a service agreement and placement of the bin(s). In conjunction with Communications, the new service level and pertinent information will be distributed to our ratepayers through our web page, social media, newsprint, etc. APPROVAL(S): Mike Ziehr, Director of Infrastructure Approved- ☒ Mike Haugen, Chief Administrative Officer Approved- ☒ 31 2022.02.22 ADOPTED Council Package REQUEST FOR DECISION AGENDA ITEM # 5.3.1 Page 1 of 2 Version: 2022-01 Subject: Annual Appointment of Fire Guardians Meeting Date: Tuesday, February 22, 2022 Prepared By: Debra Grosfield, Manager Protective Services Presented By: Debra Grosfield, Manager Protective Services RECOMMENDED MOTION: That Council appoint the following as Fire Guardians for the issuance of Fire Permits to March 31, 2023: • Three Hills Fire Department: Ken Cinnamon, Bob Leuf • Acme Fire Department: Brian Fradgley, Bert Jackson, John Tersteeg • Carbon Fire Department: Jody Kranzler, Dan Balderson, Jordan Reed, Jeremy Kranzler, Marty Morgan • Linden Fire Department: Kenton Klassen, Shawn Klassen, Carson Reimer, Max Penner • Torrington Fire Department: Doug Fretz, Jason Michielsen, Derek Benedict • Trochu Fire Department: Richard Hoppins, Alan Adam, Lawrence Hogg • Kneehill County: Director of Community Services, Manager of Protective Services, Rural Fire Chief And further, should any of the appointed Fire Guardians leave their respective fire department, or leave their position at Kneehill County, their appointment will be automatically revoked. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ ☐ Improving Fiscal Sustainability Preserving Rural Way of Life Pursing Focused Growth Ensuring Comms & Engagement Providing Good Governance Level of Service RELEVANT LEGISLATION: Provincial (cite)- The Forest and Prairie Protection Act, Section 4, requires that each year the Council of a municipal district shall appoint, for a term not exceeding one year with effect from the beginning of April, a sufficient number of fire guardians to enforce the Act within the boundaries of the municipal district except that part of the municipal district that is within a forest protection area. The Forest and Prairie Protection Act, Section 4 (3), states, “the chief elected official, each councillor and the chief administrative officer are by virtue of their offices fire guardians in and for the municipal district except that part of the municipal district that is within a forest protection area”. Council Bylaw/Policy (cite)- As per Bylaw 1770 Fire Protection Bylaw, Section 5, Council will appoint Fire Guardians to carry out the roles and responsibilities of the Bylaw. Fire Guardian and permitting details are in Bylaw 1770. BACKGROUND/PROPOSAL: These appointments have been recommended by each of the District Fire Departments to the CAO/Designate. Administrative staff can issue fire permits, should a volunteer fire department member not be available. 32 2022.02.22 ADOPTED Council Package REQUEST FOR DECISION AGENDA ITEM # 5.3.1 Page 2 of 2 Version: 2022-01 The County has traditionally deemed issuance of fire permits as an Administrative function. As such, Councillors are not set up with fire permitting accounts. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: • Fire permits are issued by Fire Guardians throughout the year to maintain control of burning throughout the County. • Fire Guardians in all fire districts issued a total of 370 permits in 2021. • The advantage of having all districts with permitting access allows for the administrative weight to be balanced. • The advantage of permitting to be completed by each district allows for fire department and dispatch notification and approval for burns are specific for that area in the County. FINANCIAL & STAFFING IMPLICATIONS: Fire Guardians are appointed through our Council, however are compensated through their own municipality, if necessary. Customer Service have helped many ratepayers with the online system, if necessary. Information Technology and Records Management maintain the user accounts for the fire permitting system. There are no other financial or staffing implications. RECOMMENDED ENGAGEMENT: Collaborative Decision (Active Participation- Share or Delegate Decision Making) Tools: Inter-Municipal Agreement Other: Fire Chiefs Committee ATTACHMENTS: None. COUNCIL OPTIONS: 1. To appoint Fire Guardians as recommended to March 31, 2023. 2. To amend Fire Guardian appointments. 3. To have Administration research further options for Council’s consideration. FOLLOW-UP ACTIONS: Set up any new Fire Guardians on permitting system, delete ones no longer in use. APPROVAL(S): Laurie Watt, Director of Community Services Approved- ☒ Mike Haugen, Chief Administrative Officer Approved- ☒ 33 2022.02.22 ADOPTED Council Package REQUEST FOR DECISION AGENDA ITEM # 5.3.2 Page 1 of 2 Version: 2022-01 Subject: Policy Review #4-1 Meeting Date: Tuesday, February 22, 2022 Prepared By: Debra Grosfield, Manager Protective Services Presented By: Debra Grosfield, Manager Protective Services RECOMMENDED MOTION: That Council rescind Policy 4-1 Use of Equipment (Fire) STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ ☐ Improving Fiscal Sustainability Preserving Rural Way of Life Pursing Focused Growth Ensuring Comms & Engagement Providing Good Governance Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- Policy 4-1 review, Bylaw 1770 BACKGROUND/PROPOSAL: At the September 9, 2015 Council meeting, all fire policies were reviewed. Policy 4-1, Use of Equipment (fire), was changed to the policy attached. The intent of this policy is to regulate the permission granted to use Kneehill County fire equipment outside of routine firefighting purposes. This policy allows the CAO or designated to grant use of this equipment. Bylaw 1770, Fire Protection Bylaw, has multiple sections that touch on the management of equipment: Section 3.6, “The District Fire Chief shall be responsible for the management of fire fighters, apparatus and equipment, first alarm response to incidents, and the provision of fire prevention, education and suppression activities within that Fire District”. Section 7.1, “The limits of the jurisdiction of the services will extend to the area and boundaries of Kneehill County and no part of the fire apparatus or service shall be used beyond the limits of the County without the express authority of a written contract or mutual aid agreement providing for the supply of firefighting services or other incident response outside the County boundaries. The CAO may authorize the service or any portion of it to assist neighbouring communities who may be experiencing an emergency”. Section 11.16, “No person shall use, or have possession or control of any key for any service vehicle or building unless specifically authorized by the CAO or a fire chief of the service”. Fire Agreements have also been made with each urban partner regarding the provision of fire services. In these agreements, shared ownership of most Engines, and some other equipment, is defined. Also, operational manners will be resolved between the fire chiefs, then escalate to the CAO’s if necessary. 34 2022.02.22 ADOPTED Council Package REQUEST FOR DECISION AGENDA ITEM # 5.3.2 Page 2 of 2 Version: 2022-01 DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The benefit to keeping this Policy is unknown as it is redundant in the view of Administration. We are currently reviewing the Fire Protection Bylaw and may add this for further clarification, should Council see that necessary. Consultation has been completed with the Fire Chiefs Committee on January 24, 2022, and no further comments were made. FINANCIAL & STAFFING IMPLICATIONS: There are no financial implications to operating or capital budgeting. There are no staffing implications to removing this policy. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Inter-Municipal Agreement Other: Fire Chiefs Committee ATTACHMENTS: Policy 4-1 Use of Equipment (fire) COUNCIL OPTIONS: 1. To delete Policy 4-1 Use of Equipment (fire). 2. To amend Policy 4-1 Use of Equipment (fire). 3. To have Administration research further options for Council’s consideration to the intent of this policy. FOLLOW-UP ACTIONS: Administrative, deletion of policy. Notification follow up to Fire Chiefs. APPROVAL(S): Laurie Watt, Director of Community Services Approved- ☒ Mike Haugen, Chief Administrative Officer Approved- ☒ 35 2022.02.22 ADOPTED Council Package 36 2022.02.22 ADOPTED Council Package REQUEST FOR DECISION AGENDA ITEM # 5.3.3 Page 1 of 3 Version: 2022-01 Subject: Council’s Policing Priorities Meeting Date: Tuesday, February 22, 2022 Prepared By: Debra Grosfield, Protective Services Manager Presented By: Debra Grosfield, Protective Services Manager RECOMMENDED MOTION: That Council approve the new 2022 Policing Priorities for Kneehill County, as discussed. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ ☐ Improving Fiscal Sustainability Preserving Rural Way of Life Pursing Focused Growth Ensuring Comms & Engagement Providing Good Governance Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: Kneehill County has 5 RCMP detachments serving our area; Three Hills, Innisfail, Drumheller, Beiseker, and Olds. All detachments have Quarterly Reports to Council, combined into 1 by our Protective Services Department. To ensure they are providing quality service to our local authority, RCMP detachments are requesting input from our Council on our community priorities so as to reflect these in their service plans. 37 2022.02.22 ADOPTED Council Package REQUEST FOR DECISION AGENDA ITEM # 5.3.3 Page 2 of 3 Version: 2022-01 DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: RCMP generally serve our communities with the focus of administration of justice, preservation of peace, prevention of crime and enforcement of laws (Provincial, Federal, and Municipal). The benefit of setting these priorities is to focus RCMP reporting/actions specific to our Kneehill County community. Acme, Carbon, Linden, Trochu, and Three Hills will have their own community priorities with their specific detachment. In 2021, Council set Kneehill County’s 5 community priorities, in no order: • Rural Crime Prevention (Enforcement and education) • Staffing Compliments (Notice of changes in number of Officers serving our area) • Presence in rural communities (Building relationships and partnerships) • Road safety • Working with Community Peace Officers in delivery of enforcement and public safety education Other priority considerations: • Working with Rural Crime Watch area groups • Community safety through programs and workshops • Enforcement support for municipal bylaws • Regional outreach with partners to facilitate collaboration on enforcement and public education • Presence at rural facilities, parks and community events • Other, as per Council’s direction FINANCIAL & STAFFING IMPLICATIONS: There are no costs associated with setting these priorities. The Province has implemented a payment schedule for policing costs to each municipality, and this has been included in our Operating Budget. These amounts have also been reflected in our 5 year plan. There are no additional staffing implications. Our Community Peace Officers work with all RCMP detachments on numerous joint force operations. RECOMMENDED ENGAGEMENT: Consultative Decision (Consulting the Public- Two Way Communication) Tools: Public Notification Other: We are part of Three Hills Detachment Policing Committee, not a part of others. ATTACHMENTS: N/A COUNCIL OPTIONS: 1. Council to approve the same 2021 Policing Priorities for Kneehill County Community, as discussed. 2. Council to approve the new 2022 Policing Priorities for Kneehill County Community, as discussed. 3. Council to have administration come back with other priority options. 38 2022.02.22 ADOPTED Council Package REQUEST FOR DECISION AGENDA ITEM # 5.3.3 Page 3 of 3 Version: 2022-01 FOLLOW-UP ACTIONS: Notification to 5 Detachments regarding Council’s Policing Priorities for 2022. APPROVAL(S): Laurie Watt, Director of Community Services Approved- ☒ Mike Haugen, Chief Administrative Officer Approved- ☒ 39 2022.02.22 ADOPTED Council Package REQUEST FOR DECISION AGENDA ITEM # 6.1 Page 1 of 2 Version: 2022-01 Subject: Perisson Petroleum Ltd. Tax Deferral Agreement Request Meeting Date: Tuesday, February 22, 2022 Prepared By: Caroline Siverson, Property Tax Officer Presented By: Caroline Siverson, Property Tax Officer RECOMMENDED MOTION: 1. That Council agrees to entering a Tax Deferral Payment Agreement with Perisson Petroleum Ltd. for the payment of 2019-2021 tax arrears and the 2022 levy; for the period of January 31, 2022 to November 30, 2023 2. Administration cancels the 2020 & 2021 penalties and that no further penalties will be assessed during the term of the Agreement. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☒ ☐ ☐ ☐ ☒ ☒ Improving Fiscal Sustainability Preserving Rural Way of Life Pursing Focused Growth Ensuring Comms & Engagement Providing Good Governance Level of Service RELEVANT LEGISLATION: Provincial (cite)- Municipal Government Act, Section 359.4 Cancellation, reduction, refund or deferral of taxes and Section 360 Tax Agreement. Council Bylaw/Policy (cite)- Tax Penalty Bylaw #1680 BACKGROUND/PROPOSAL: Perisson Petroleum requested a Tax Deferral Agreement in December 2020 and Council made a motion to allow Perisson time to pay the 2019 & 2020 taxes over a 12-month period with all 2020 penalties being voided and no penalties incurred during the term of the agreement. After this Council meeting, Administration was unable to get a response from Perisson in regard to signing the agreement and starting payments. In early December 2021, Perisson finally responded to Administration’s request for a response on their unpaid taxes and we were able to begin negotiations once again. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: In recent years in order to assist companies during this difficult economic time, Council has been pro- active in utilizing the tools as allowed by the Municipal Government Act. The MGA allows for Council to cancel, reduce, or defer taxes as well as enter into Tax Agreements for payment over time, to a maximum timeline of 3 years. The intent has been to minimize the delinquencies in payment of the taxes by providing time to pay without penalty. We have been very successful with this course of action. Council has approved five (5) similar requests for deferral over the last two years. Perisson is requesting a new deferral agreement since the timelines previously approved by Council have lapsed. 40 2022.02.22 ADOPTED Council Package REQUEST FOR DECISION AGENDA ITEM # 6.1 Page 2 of 2 Version: 2022-01 The total arrears owing is $12,805 and the estimated 2022 levy is $4,020, for a balance of $16,825 to be repaid. Perisson Petroleum is asking permission to pay $760 monthly, from January 2022 to November 2023, the balance which includes the 2019-2021 tax arrears and the estimated 2022 levy. They have also requested that the 2020 & 2021 penalties be cancelled, and no penalties be assessed until December 2023. The penalties voided would total $4,068. Perisson Petroleum has already forwarded a signed Agreement and it will be confirmed at this meeting that they have made their first payment on January 31, 2022. FINANCIAL & STAFFING IMPLICATIONS: This would not create a negative budget variance since the budget for tax penalties was established at a very conservative level; and this would decrease our outstanding tax arrears. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Not applicable COUNCIL OPTIONS: 1. To accept the request for a Tax Deferral Payment Agreement as presented 2. To change the conditions of the Tax Deferral Payment Agreement 3. To deny the request for a Tax Deferral Payment Agreement FOLLOW-UP ACTIONS: There are no follow up actions to the recommended motion. APPROVAL(S): Bill McKennan, Director of Corporate Services Approved- ☒ Mike Haugen, Chief Administrative Officer Approved- ☒ 41 2022.02.22 ADOPTED Council Package REQUST FOR DECISION AGENDA ITEM # 6.2 Page 1 of 2 Version: 2022-01 Subject: 2022 Public Auction Tax Sale Date Meeting Date: Tuesday, February 22, 2022 Prepared By: Caroline Siverson, Property Tax Officer Presented By: Caroline Siverson, Property Tax Officer RECOMMENDED MOTION: That Council approve the 2022 Tax Sale Public Auction be held on Thursday, May 26, 2022 at 2pm in the County Administration Office. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☒ ☐ ☐ ☐ ☒ ☒ Improving Fiscal Sustainability Preserving Rural Way of Life Pursing Focused Growth Ensuring Comms & Engagement Providing Good Governance Level of Service RELEVANT LEGISLATION: Provincial (cite)- Municipal Government Act, Section 418 BACKGROUND/PROPOSAL: Pursuant to the Municipal Government Act, Section 418, Council must set a date for public auction for all properties with more than 2 years of tax arrears. These properties have had a Tax Notification registered on their property since March 31, 2021, and numerous correspondence from the County as to the amounts due. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The Tax Sale Date is required to be set with time allowed to ensure that advertising requirements can be met. During the time between now and the Sale Date, Administration works diligently to collect payment or have the owners enter into a Tax Agreement for payment over time. Currently there are 16 parcels (3 owners) that will be affected by this legislated process. FINANCIAL & STAFFING IMPLICATIONS: These parcels are charged a $100 fee when the Tax Notification is filed in the previous year. There are no other financial or staffing implications with this request. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: 42 2022.02.22 ADOPTED Council Package REQUST FOR DECISION AGENDA ITEM # 6.2 Page 2 of 2 Version: 2022-01 COUNCIL OPTIONS: 1. To set the Tax Sale Date as requested. 2. To change the Tax Sale Date 3. Accept for information FOLLOW-UP ACTIONS: All parcel owners and registered parties to the lands are advised of the Tax Sale date and options of payment. APPROVAL(S): Bill McKennan, Director of Corporate Services Approved- ☒ Mike Haugen, Chief Administrative Officer Approved- ☒ 43 2022.02.22 ADOPTED Council Package REQUEST FOR DECISION AGENDA ITEM # 7.1 Page 1 of 2 Version: 2022-01 Subject: Town of Trochu Housing Corporation Letter of Support Meeting Date: Tuesday, February 22, 2022 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council provide the Town of Trochu letters of support as requested for capital grant applications for the Trochu Seniors Supportive Living Facility Project. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☒ ☐ ☐ ☒ ☐ Improving Fiscal Sustainability Preserving Rural Way of Life Pursing Focused Growth Ensuring Comms & Engagement Providing Good Governance Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite) Policy #11-2, Letter of Support Bylaw # 1833- Loan Guarantee to Town of Trochu BACKGROUND/PROPOSAL: The Town of Trochu is proposing a Senior’s Living Complex be constructed within the Town of Trochu. The project is being undertaken by the Trochu Housing Corporation (THC) which is a municipally owned corporation of which the Town of Trochu is the sole owner. Kneehill County appoints one member to the THC. The THC and Town of Trochu will be seeking to finance the project through the combination of grant funding, life-lease sales, and financing. The Town did not have the capacity to finance this borrowing themselves without ministerial approval, and the County provided financial backing through Bylaw 1833, to allow financing to occur and provide cash flow during project construction, should such be needed. One condition of County support was the requirement for the project to garner grant funding for the project. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The Town of Trochu Housing Corporation will be applying to the Capital Project Grant Program to acquire funding for the proposed Trochu Seniors Supportive Living Facility Project. As part of the application, the corporation needs letters of support from strategic and important partners. FINANCIAL & STAFFING IMPLICATIONS: There are no financial implications to the recommended motion. 44 2022.02.22 ADOPTED Council Package REQUEST FOR DECISION AGENDA ITEM # 7.1 Page 2 of 2 Version: 2022-01 RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: N/A COUNCIL OPTIONS: 1. That Council provide a letter of support to the Town of Trochu Housing Corporation 2. That Council receive for information FOLLOW-UP ACTIONS: Administration will communicate with the Town of Trochu Council’s decision. APPROVAL(S): Choose an item. Approved- ☐ Mike Haugen, Chief Administrative Officer Approved- ☒ 45 2022.02.22 ADOPTED Council Package 46 2022.02.22 ADOPTED Council Package 47 2022.02.22 ADOPTED Council Package REQUEST FOR DECISION AGENDA ITEM # 7.2 Page 1 of 2 Version: 2022-01 Subject: Strategic Planning Presentations Meeting Date: Tuesday, February 22, 2022 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council receive for information the Strategic Planning Presentations, as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☐ ☒ Improving Fiscal Sustainability Preserving Rural Way of Life Pursing Focused Growth Ensuring Comms & Engagement Providing Good Governance Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: As part of the Strategic Planning process, Administration has several presentations prepared for Council’s information and awareness. The purpose of these presentations is to provide Council with various perspectives for consideration during Council’s development of the Strategic Plan. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: The presentations are being provided for Council’s information. FINANCIAL & STAFFING IMPLICATIONS: There are no financial implications to the recommended motion. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: N/A 48 2022.02.22 ADOPTED Council Package REQUEST FOR DECISION AGENDA ITEM # 7.2 Page 2 of 2 Version: 2022-01 COUNCIL OPTIONS: 1. Receive for information the Strategic Planning Presentations. 2. Council recommends further information. FOLLOW-UP ACTIONS: N/A APPROVAL(S): Choose an item. Approved- ☐ Mike Haugen, Chief Administrative Officer Approved- ☒ 49 2022.02.22 ADOPTED Council Package REQUEST FOR DECISION AGENDA ITEM # 8.1 Page 1 of 2 Version: 2022-01 Subject: Ambulance Operations and Medical First Responder Disposition Meeting Date: Tuesday, February 22, 2022 Prepared By: Debra Grosfield, Protective Services Manager Presented By: Debra Grosfield, Protective Services Manager RECOMMENDED MOTION: That Council send a letter of concern to the Minister of Health regarding Kneehill County’s concern with the length of response time for ambulance services in rural Alberta. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☒ ☐ ☐ ☒ ☐ Improving Fiscal Sustainability Preserving Rural Way of Life Pursing Focused Growth Ensuring Comms & Engagement Providing Good Governance Level of Service RELEVANT LEGISLATION: Provincial (cite)- Emergency Medical Services are a provincial responsibility. Council Bylaw/Policy (cite)- Our fire department does provide medical first responses in our Standard Operating Guidelines (2003). BACKGROUND/PROPOSAL: Ambulance Concern: The Ambulance Service has experienced strains in the last couple of years, and it is impacting wait times in our rural area. The villages and towns within our area have lobbied to the Provincial Government, supporting the need for better rural ambulance services, including increasing capacity. The province announced recent changes to combat the operational issues of the ambulance service. Medical First Responder: In November 2015, Council approved levels 1 and 2 (Standard First Aid and First Medical Responder) for Torrington Fire’s level of service for medical first response calls, under the MFR Program. Torrington Fire is dispatched to Delta and Echo calls (may result in CPR or Advanced First Aid), unless an Ambulance requests further assistance for Alpha, Bravo and Charlie (First Aid, Lift Assist, Family Support) typed calls. All fire departments within our area are part of the Medical First Responder Program. Fire departments may be re-stocked with AHS supplies on scene or following to re-imburse supplies. Additional compensation is not provided. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Disposition of delegation information as per Council discussion. 50 2022.02.22 ADOPTED Council Package REQUEST FOR DECISION AGENDA ITEM # 8.1 Page 2 of 2 Version: 2022-01 FINANCIAL & STAFFING IMPLICATIONS: There are no financial impacts associated with the recommended motion. Staffing requirement for administrative MFR paperwork are to be completed by the Torrington Fire Chief, Deputy Torrington Fire Chief, or Rural Fire Chief. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Delegation materials/presentation. COUNCIL OPTIONS: 1. That Council send a letter of concern to the Minister of Health regarding Kneehill County’s concern with the length of response time for ambulance services in rural Alberta. 2. That Council receives the information as presented regarding Ambulance Services and/or the Medical First Responder Program. 3. That Council directs Administration to research further options for Ambulance Services and/or the Medical First Responder Program. FOLLOW-UP ACTIONS: Administration will draft and send a letter of concern regarding ambulance services to the Province. The respective delegation will be notified of Council’s decision. APPROVAL(S): Laurie Watt, Director of Community Services Approved- ☒ Mike Haugen, Chief Administrative Officer Approved- ☒ 51 2022.02.22 ADOPTED Council Package REQUEST FOR DECISION AGENDA ITEM # 9.0 Page 1 of 1 Version: 2022-01 Subject: Council & Committee Reports Meeting Date: Tuesday, February 22, 2022 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council accepts for information the Council & Committee Report as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ ☒ Improving Fiscal Sustainability Preserving Rural Way of Life Pursing Focused Growth Ensuring Comms & Engagement Providing Good Governance Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: The purpose of the Council and Committee Reports is to provide each member with the opportunity to bring forward any matter of general interest to Council or the County. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Council reports will be included on the agenda when requested by Council and reports may be either in writing, or verbally, or a combination of both. RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: Council & Committee Reports COUNCIL OPTIONS: 1. That Council accepts the Council and Committee Report. FOLLOW-UP ACTIONS: N/A APPROVAL(S): Choose an item. Mike Haugen, Chief Administrative Officer Approved- ☒ 52 2022.02.22 ADOPTED Council Package 53 2022.02.22 ADOPTED Council Package 54 2022.02.22 ADOPTED Council Package 55 2022.02.22 ADOPTED Council Package 56 2022.02.22 ADOPTED Council Package 57 2022.02.22 ADOPTED Council Package 58 2022.02.22 ADOPTED Council Package 59 2022.02.22 ADOPTED Council Package REQUEST FOR DECISION AGENDA ITEM # 10.0 Page 1 of 2 Version: 2022-01 Subject: Council Follow-up Action List Meeting Date: Tuesday, February 22, 2022 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO RECOMMENDED MOTION: That Council receive for information the Council Follow-up Action List as presented. STRATEGIC PLAN ALIGNMENT: (Check all that apply) ☐ ☐ ☐ ☐ ☒ ☒ Improving Fiscal Sustainability Preserving Rural Way of Life Pursing Focused Growth Ensuring Comms & Engagement Providing Good Governance Level of Service RELEVANT LEGISLATION: Provincial (cite)- N/A Council Bylaw/Policy (cite)- N/A BACKGROUND/PROPOSAL: To request Council’s acceptance of the Council Follow-Up Action List. DISCUSSION/OPTIONS/BENEFITS/DISADVANTAGES/OTHER CONSIDERATIONS: Please find attached the Council Follow-Up Action List. The Council Follow-up Action list is a list of items from Council meetings that require follow-up. This document is regularly updated after each Council meeting. FINANCIAL & STAFFING IMPLICATIONS: N/A RECOMMENDED ENGAGEMENT: Directive Decision (Information Sharing, One-Way Communication Tools: Individual Notification Other: ATTACHMENTS: February 22, 2022 Council Follow Up Action List COUNCIL OPTIONS: 1. To receive the report regarding the Council Follow-up Action List for information 2. Council provide further direction or required changes/amendments 60 2022.02.22 ADOPTED Council Package REQUEST FOR DECISION AGENDA ITEM # 10.0 Page 2 of 2 Version: 2022-01 FOLLOW-UP ACTIONS: Update Action List and provide Council Follow-up Action list at the next Council meeting. APPROVAL(S): Choose an item. Mike Haugen, Chief Administrative Officer Approved- ☒ 61 2022.02.22 ADOPTED Council Package Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status 23-Mar-21 139/21 Councillor Penner moved that Council direct administration to cancel the current agreement with R&D Pilot Truck Ltd for the hauling of gravel to the Hiller Stockpile and enter into an agreement to sell the remainder of gravel located at the Delia pit at a cost recovery.Mike Ziehr The first of two agreements has been concluded. The second will take place in late 2022. 11-May-21 230/21 Councillor Christie moved that Council direct administration to come back to a future Council meeting and present options for agricultural exemptions for Road Bans. Complete- See Motions 12 &13/22 Mike Ziehr Complete- See Motions 12 &13/22 20-Jul-21 288/21 Councillor King moved that Council direct administration that once the County has the financial background regarding the Three Hills East Water Delivery Options, that the County then complete a public engagement with the residents. Christine Anderson Will take place in 2022 17-Aug-21 311/21 Councillor King moved that Council direct administration to pursue the Three Hills East Water Feasibility Study as per the proposal from the consultant, with funding from 2021 operating budget as a special project.John McKiernan Information on various options is being developed for submission to Council. Consultant Personnel Change has caused a delay by a couple of weeks. 17-Aug-21 324/21 Deputy Reeve McGhee moved that Council declares the parcel located at Plan 5591FI, Block 6, Lot 4 as surplus and directs administration to sell the property as per the Disposition of Surplus Lands Policy #16-16.Bill McKennan In Progress 28-Sep-21 355/21 Deputy Reeve McGhee moved that Council discuss long term planning for Horseshoe Canyon at a future Committee of the Whole meeting.Shelby Sherwick In Progress 21-Oct-21 366/21 Deputy Reeve McGhee moved that Council direct administration to bring back more information on possible opportunities for better recycling, including costs for hamlets to have small bins, to a future Committee of the Whole meeting.John McKiernan RFD coming to Counicl February 22/22 09-Nov-21 458/21 Deputy Reeve King moved that Council authorize that the net proceeds from the sale of the Sundre (McCall) land be contributed to the gravel reserve.COMPLETE Bill McKennan 09-Nov-21 465/21 Deputy Reeve King moved that as part of the 2022 budget deliberations the Capital Mailing Project be included.Christine Anderson Other program opions are being developed. Discussion to take place during budget. 14-Dec-21 502/21 Councillor Penner moved that Council accept this BCOMM Presentation for information and request Administration to come back at a future date with additional information. 08-Feb-22 12/22 Councillor McGhee moved that Council approves the recommended “Option A” as shown in the Request for Decision that reinforces the ability for the CAO or designate to provide exemptions to Seasonal Road Bans for Agriculture Industry traffic.Mike Ziehr 08-Feb-22 13/22 Deputy Reeve King moved that Council direct Administration to develop a policy that details the guidelines that will be followed when administering a Road Ban Exemption request.Mike Ziehr 08-Feb-22 14/22 Deputy Reeve King moved that Council approve Policy 5-18 Location Filming Policy, as presented.COMPLETE 08-Feb-22 15/22 Councillor Christie moved that Council approve damage deposit fees in the amounts of $2500 and $5000 in accordance with Policy 5-18 Location Filming Policy. and that these amounts be included in the next amendment of the Master Rates Bylaw.COMPLETE 08-Feb-22 16/22 Councillor Cunningham moved that Council approve Policy 12- 5: Drone Policy, as presented.COMPLETE 08-Feb-22 17/22 Councillor McGhee moved that Council approve Policy #12-4 Trails and Pathways Policy, as presented.COMPLETE 08-Feb-22 18/22 Councillor Christie moved that Council nominates Leinweber Farms Ltd. (Kurt & Tracy Leinweber) to receive the 2022 BMO Calgary Stampede Farm Family Award as recommended by the Agricultural Service Board.Shelby Sherwick Council Action Items 62 2022.02.22 ADOPTED Council Package Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status Council Action Items 08-Feb-22 19/22 Deputy Reeve King moved that Council approve the attendance to the event for Reeve Wittstock as the County Representative.COMPLETE 08-Feb-22 20/22 Deputy Reeve King moved that the amount of $897,209.78 in property taxes be expensed in 2021 and cancelled on rolls 28222541000, 28222431400, 28213431201, 28211231101, 28201820501, 28200740900, 31231231100, 30231141500, 33242220400, 40001120000, 32221020400, 40001960000, 32232731400, 33231420600, 32250631210, 32221231200, 32221441000, 32222520300, 32223340900, 33220210100, 33220431400, 33220710100, 33220941500, 33221010800, 33221110800, 33221831300, 33221840900, 33222010700, 33222041500, 33222220600, 33222910100, 33223220300, 33223231100, 33232241600, 33232410700, 33232431300, 33232841600, 33233010800, 33233410100, 33233420400, 33233431200, 34220420400, 34220431300, 34220441600, 34220610200, 34220720400, 34221010800, 34221020300, 34221120300, 34221410200, 34221410800, 34221431300, 34221820400, 34221841610, 34223610100, 34223620400, 34223641000, 34231210100, 34230641600, 32263210800, 34230220400, 33221120600, 33222141000, 34221720600, 34221841000, 34221920400, 34222031200, 34223320400, 34232431100.COMPLETE Marika Von Mirbach 08-Feb-22 21/22 Councillor McGhee moved that administration is also directed to void any 2022 penalties currently attached to these rolls.COMPLETE Marika Von Mirbach 08-Feb-22 22/22 Deputy Reeve King moved that administration submit an application under the Provincial Education Requisition Credit (PERC) for the uncollectable Education Requisition and the uncollectable Designated Industrial Property Requisition on rolls 33242220400 28222541000, 31231231100, 28213431201, 28201820501, 28211231101, 30231141500, 28200740900, 28222431400, 29253332100, 29260310700, 29260341600, 29261010800, 29261041600, 29261410700, 29261420300, 30251410110, 30251910700, 30251931200, 31222510100, 31243441600, 32220642100, 32221020400,32221231200, 32221441000, 32222331300, 32222520300, 32223340900, 32223541000, 32231020410, 32231510800, 32232320600, 32232731300, 32232731400, 32233420400, 32233631400, 32233641000, 32240810200, 32250631210, 32252631410, 32263210800, 33220210100, 33220310800, 33220431400, 33220710100, 33220941500, 33221010800, 33221110800, 33221120600, 33221710800, 33221831100, 33221831300, 33221840900, 33221910700, 33222010700, 33222041500, 33222141000, 33222220600, 33222910100, 33222910700, 33223220300, 33223231100, 33231310100, 33231341600, 33231420600, 33232241600, 33232410700, 33232410800, 33232431300, 33232841600, 33233010100, 33233010800, 33233410100, 33233420400, 33233431200, 34213231300, 34213240900, 34220420400, 34220431300, 34220441600, 34220610200, 34220720400, 34221010800, 34221020300, 34221120300, 34221141600, 34221410200, 34221410800, 34221431300, 34221720600, 34221820400, 34221841000, 34221841610, 34221920400, 34222031200, 34222431300, 34223320400, COMPLETE Marika Von Mirbach 63 2022.02.22 ADOPTED Council Package Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status Council Action Items 08-Feb-22 22/22 28222541000, 31231231100, 28213431201, 28201820501, 28211231101, 30231141500, 28200740900, 28222431400, 29253332100, 29260310700, 29260341600, 29261010800, 29261041600, 29261410700, 29261420300, 30251410110, 30251910700, 30251931200, 31222510100, 31243441600, 32220642100, 32221020400,32221231200, 32221441000, 32222331300, 32222520300, 32223340900, 32223541000, 32231020410, 32231510800, 32232320600, 32232731300, 32232731400, 32233420400, 32233631400, 32233641000, 32240810200, 32250631210, 32252631410, 32263210800, 33220210100, 33220310800, 33220431400, 33220710100, 33220941500, 33221010800, 33221110800, 33221120600, 33221710800, 33221831100, 33221831300, 33221840900, 33221910700, 33222010700, 33222041500, 33222141000, 33222220600, 33222910100, 33222910700, 33223220300, 33223231100, 33231310100, 33231341600, 33231420600, 33232241600, 33232410700, 33232410800, 33232431300, 33232841600, 33233010100, 33233010800, 33233410100, 33233420400, 33233431200, 34213231300, 34213240900, 34220420400, 34220431300, 34220441600, 34220610200, 34220720400, 34221010800, 34221020300, 34221120300, 34221141600, 34221410200, 34221410800, 34221431300, 34221720600, 34221820400, 34221841000, 34221841610, 34221920400, 34222031200, 34222431300, 34223320400, 34223610100, 34223620400, 34223641000, 34230220400, 34230641600, 34231210100, 34231420400, 34232431100, 40000410000, 40001120000, 40001960000.Marika Von Mirbach 08-Feb-22 23/22 Councillor McGhee moved to direct administration to contribute the PERC funds, if approved and received, to the Revenue Stabilization Reserve.Marika Von Mirbach Waiting on response from government. 08-Feb-22 24/22 Councillor McGhee moved that Council Support the Wheatland County Resolution to the Rural Municipalities of Alberta Regarding Ensuring Landowners Remain Whole in Contractual Agreements with Oil and Gas Companies in principle.Mike Haugen 08-Feb-22 25/22 Councillor McGhee moved that Council approve Policy #3-1, Council Compensation and Expense Reimbursement, as presented.COMPLETE 08-Feb-22 26/22 Councillor McGhee moved that Council direct administration to include the Southern Alberta Energy from Waste Association membership in the Operating Budget.COMPLETE 08-Feb-22 27/22 Councillor McGhee moved that Council request the Kneehill Regional Partnership to clarify/strengthen wording contained in the proposed Kneehill Medical Services Recruitment and Retention Task Force Terms of Reference, specifically in the areas of: Subsidies to independent businesses Termination of membership by a municipal member Scope of recruitment activities Strengthening of regional purpose Mike Haugen 08-Feb-22 32/22 Councillor Christie moved that Council authorize the Reeve to sign the letter that was discussed in closed session for Mike Haugen, Chief Administrative Officer, on behalf of Kneehill County with one amendment. 08-Feb-22 33/22 Deputy Reeve King moved that the Chief Administrative Officer letter to Mike Haugen remain confidential in accordance with FOIPPA Section 17 "disclosure harmful to personal privacy". 64 2022.02.22 ADOPTED Council Package AMENDMENT SUMMARY Council Meeting Date: February 22, 2022 Purpose: The purpose of the Amendment Summary is to explain the differences from the original package that was presented at the Council meeting compared to the amended version. Agenda: Added under Closed Session: 11.1 Disclosure Harmful to Personal Privacy (Section 17, FOIPP) Added under Infrastructure 4.2 Temporary Flow Increase (No RFD for this Agenda Item) Package: Added under Delegation Alberta Health Services Presentation 65 2022.02.22 ADOPTED Council Package