HomeMy WebLinkAbout2022.02.08 Council Meeting Adopted PackageCOUNCIL MEETING AGENDA
1600-2nd Street NE
Three Hills, AB
T0M 2A0
February 8, 2022
8:30 a.m.
+CALL MEETING TO ORDER
1.0 Agenda
1.1 Additions to the Agenda
1.2 Adoption of the Agenda
2.0 Approval of Minutes
2.1 Regular Council Meeting Minutes of January 11, 2022
3.0 Appointments
No Appointments Scheduled
4.0 Infrastructure- Roads/Bridges/Water/Wastewater/Environment
4.1 Agricultural Industry Road Ban Exemption Options
5.0 Community Services
5.1 Planning
5.1.1 Policy 5-18 Location Filming Policy
5.2 Agricultural Service Board & Parks
5.2.1 Policy #12-5, Drone Policy
5.2.2 Policy #12-4, Trails and Pathways Policy
5.2.3 2022 BMO Stampede Farm Family Award
5.3 Protective Services
No Report
5.4 Economic Development
No Report
6.0 Corporate Services
6.1 Tax Cancellation – Industrial Accounts
6.2 Provincial Education Requisition Credit Application
7.0 New and Unfinished Business
7.1 Wheatland County Resolution
7.2 Policy #3-1, Council Compensation and Expense Reimbursement
7.3 Southern Alberta Energy from Waste Association (SAEWA)
7.4 Proposed Kneehill Medical Services Recruitment and Retention Terms
of Reference
1 2022.02.08 Council Package
February 8, 2022 Council Meeting Agenda
Page 2 of 2
8.0 Disposition of Delegation & Public Hearing Business
No Delegations or Public Hearings Scheduled
9.0 Council and Committee Reports
9.1 Kneehill Housing Report
9.2 Division 1 Councillor Report
10.0 Council Follow-up Action List
11.0 Closed Session
11.1 Personnel (FOIP, Section 17)
11.2 Legal Matters (FOIP, Section 24)
12.0 Motions from Closed Session
2 2022.02.08 Council Package
1
________
Initials
MINUTES OF THE JANUARY 11, 2022 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY
OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA
PRESENT:
Division No. 1 Faye McGhee, Councillor
Division No. 2 Debbie Penner, Councillor
Division No. 3 Jerry Wittstock, Reeve
Division No. 4 Carrie Fobes, Councillor
Division No. 5 Laura Lee Machell-Cunningham, Councillor
Division No. 6 Wade Christie, Councillor (Video Conf –Arrived 8:44 a.m.)
Division No. 7 Kenneth King, Deputy Reeve
ALSO PRESENT:
Chief Administrative Officer Mike Haugen
Director Community Services Laurie Watt
Recording Secretary Carolyn Van der Kuil
CALL TO ORDER Reeve Wittstock in the Chair
Reeve Wittstock called the meeting to order at 8:30 a.m.
AGENDA 1.0 Agenda
1.1 Additions to the Agenda
Additions under Council and Committee Reports
9.1 AQUA 7
9.2 Drumheller & District Solid Waste Association
ADOPTION OF
AGENDA
1.2 Adoption of Agenda
1/22 Deputy Reeve King moved approval of the agenda as amended.
CARRIED UNANIMOUSLY
MINUTES 2.0 Minutes
2.1 Regular Council Meeting Minutes of December 14, 2021
2/22 Councillor McGhee moved approval of the December 14, 2021 Council
Meeting minutes as presented.
CARRIED UNANIMOUSLY
APPOINTMENTS 3.0 Appointments
3.1 Kneehill Regional Family & Community Support Services
Councillor Christie arrived at the meeting at 8:44 a.m.
Shelley Jackson-Berry provided Council a presentation that outlined the
Kneehill Regional Family & Community Support Services’ (FCSS)
3 2022.02.08 Council Package
COUNCIL MINUTES OF JANUARY 11, 2022
2
_________
Initials
partnership with the Province of Alberta and the other five
municipalities in the Kneehill Area. Ms. Jackson-Berry also reviewed
the organization’s strategic plan along with current services, supports
and initiatives.
COMMUNITY
SERVICES
5.0 Community Services
AG SERVICES 5.2 Agricultural Service Board and Parks
5.2.1 Agricultural Fieldman Appointment
3/22 Councillor Christie moved that Council appoint Shelby Sherwick as
Agricultural Fieldman for Kneehill County.
CARRIED UNANIMOUSLY
NEW BUSINESS 7.0 New and Unfinished Business
7.1 RCMP Retroactive Payment Clarification
4/22 Councillor Cunningham moved that Council provide a letter of support
to MP Martin Shields for use in seeking clarification regarding
retroactive RCMP payments from the Minister of Public Safety and
President of the Treasury Board.
CARRIED UNANIMOUSLY
7.2 Opportunity to Meet with Minister of Municipal Affairs
5/22 Councillor McGhee moved that Council decline the opportunity to
formally meet with the Minister of Municipal Affairs at the RMA
Spring Convention.
CARRIED
COUNCIL REPORTS 9.0 Council and Committee Reports
9.1 AQUA 7 A verbal report was provided by Reeve Wittstock.
9.2 Drumheller & District Solid Waste Association A verbal report
was provided by Councillor Penner.
6/22 Deputy Reeve King moved that Council receive for information the
Council and Committee reports as presented.
CARRIED UNANIMOUSLY
COUNCIL ACT LIST 10.0 Council Follow-Up Action List
7/22 Deputy Reeve King moved that Council receive for information the
Council Follow-Up Action List as presented.
CARRIED UNANIMOUSLY
The Chair called for a recess at 9:38 a.m. and called the meeting back to
order at 10:00 a.m. with all previously mentioned members present.
4 2022.02.08 Council Package
COUNCIL MINUTES OF JANUARY 11, 2022
3
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Initials
APPOINTMENTS 3.0 Appointments Cont’d
3.2 Junior Achievement Southern Alberta
Janette Santiago from Junior Achievement Southern Alberta provided
Council an overview of the Junior Achievement program and requested
that Council renew the 3-year contract of $3,000 per year to provide
programming in the schools in Kneehill County.
DISPOSITION OF
DELEGATION
BUSINESS
8.0 Disposition of Delegation Business & Public Hearing Business
8.1 Kneehill Regional Family & Community Support Services
8/22 Councillor Penner moved that Council receive the presentation from the
Kneehill Regional Family and Community Support Services (FCSS) for
information, as presented.
CARRIED UNANIMOUSLY
8.2 Junior Achievement Southern Alberta
9/22 Deputy Reeve King moved that Council approve a sponsorship to the
Alberta Junior Achievement program, in the amount of $3,000 per year
for a period of 3 years.
CARRIED UNANIMOUSLY
ADJOURNMENT Adjournment
The meeting adjourned at 10:40 a.m.
________________________
Jerry Wittstock
Reeve
_______________________
Mike Haugen
CAO
5 2022.02.08 Council Package
REQUEST FOR DECISION
AGENDA ITEM #
4.1
Page 1 of 4
Version: 2020-02
Subject: Agricultural Industry Road Ban Exemption Options
Meeting Date: Tuesday, February 8, 2022
Prepared By: Mike Ziehr, Director of Infrastructure
Presented By: Mike Ziehr, Director of Infrastructure
Link to Strat Plan: Preserving Rural Way of Life
Recommended
Motion:
That Council approves the recommended “Option A” as shown in the
Request for Decision that reinforces the ability for the CAO or designate to
provide exemptions to Seasonal Road Bans for Agriculture Industry traffic,
Further, that Council direct Administration to develop a policy that details the
guidelines that will be followed when administering a Road Ban Exemption
request.
Background/
Proposal
The Agricultural Industry in Kneehill County contributes to the overall sustainability
of the municipality. Ensuring that producers have the ability to efficiently transport
commodities is essential to the continued success of this industry.
Kneehill County also has the responsibility of protecting municipal infrastructure for
all ratepayers and industries to utilize.
At the May 11, 2021 Kneehill County meeting, Council approved the following
resolution:
Moved that Council direct administration to come back to a future Council meeting
and present options for agricultural exemptions for Road Bans.
Administration is presenting multiple options for Council’s consideration regarding
AG Industry road ban exemptions.
Discussion/
Options/
Benefits/
Disadvantages:
Road Bans
Road bans are typically implemented in the County prior to the Spring melt. The
bans are put in place to protect the road infrastructure from being compromised or
damaged during a time period when they are particularly vulnerable.
The County bans approximately 40 miles of roadway every spring. Historically
Kneehill County has not placed seasonal road bans on gravel roads, although the
Traffic Control Bylaw does allow for this possibility. The Traffic Control Bylaw also
allows for the implementation and enforcement of road use agreements that can
regulate intensive hauls on County roads.
Roads that are banned within Kneehill County are primarily chip-seal surfaces that
are not designed to withstand prolonged exposure to heavy traffic.
6 2022.02.08 Council Package
REQUEST FOR DECISION AGENDA ITEM #
4.1
Page 2 of 4
Version: 2020-02
Option A: Utilize Existing Regulations
This option would involve staff utilizing existing Kneehill County regulations to
accomplish the proposed AG Industry road ban exemptions.
In September 2021 Council enacted the updated Kneehill County Traffic Control
Bylaw. This Bylaw regulates the traffic on Kneehill County roads and includes
authorizations for road bans to be implemented as well as exemptions to these
bans made at the discretion of the CAO or designate.
Specifically, Section 4.1(c) of the Bylaw allows the CAO or designate the
authorization to provide exemptions on road bans for the Agricultural Industry based
on a case-by-case basis.
Given the current situation, this option would be the most suitable as it is
Administration’s understanding that there are currently limited locations in the
County where the Agriculture Industry has raised concerns that road ban
restrictions have significantly affected their operations.
The process for addressing these exemption requests would be similar to the
method the energy industry undertakes in applying for Road Use Agreements.
Through an online process, the applicant would request an exemption to the
seasonal road bans for a specific portion of roadway. The application would state
the reasoning behind the request and details such as expected trip counts, type of
commodity being transported and timeframe for the haul.
Exemptions would be granted and a permit issued if an investigation of road
conditions deemed that the increased weights would not compromise the integrity of
the road surface.
The permit would apply to the specific parcels of land and therefore the producer
and all working parties performing work on behalf the primary producer would be
exempt.
Advantages:
• Would allow producers the ability to apply for relaxations to the road bans
to provide increased efficiency in their transportation of commodities.
• County staff would be able to review each request and provide
recommendations on the suitability of providing an exemption for a specific
portion of road.
Challenges:
• Higher risk of damage to vulnerable road network caused by increased
weights.
• Potential of increased budget demands to repair or replace damaged road
surfaces.
• Potential of increased staff time regarding monitoring of compliance.
• Possible concerns raised by other industries that would not be provided the
same option for exemptions.
7 2022.02.08 Council Package
REQUEST FOR DECISION AGENDA ITEM #
4.1
Page 3 of 4
Version: 2020-02
Option B: Overall Agricultural Road Ban Exemption
Another option that Council can consider is to permit the overall exemption to the
Agricultural Industry regarding seasonal road bans. Vehicles transporting AG
related commodities (including manure and fertilizer) would be exempt from all
seasonal bans on County roads. By allowing the Ag Industry traffic to avoid these
weight restrictions, products can be transported freely throughout the County road
network.
This option can be managed either through a broad exemption to AG Industry
associated hauling or through a permitting system similar to that shown in Option A.
While this option would provide the greatest opportunity for the AG industry to
transport products unrestricted, it also provides the highest level of risk to the
County for damage to the road network and as such is not recommended.
Advantages:
• Enables unrestricted movement of goods for the AG Industry.
• Potential to require less County staff time regarding permitting process.
Challenges:
• High risk of damage to vulnerable road network caused by unrestricted
heavy loads.
• Potential of increased budget demands to repair or replace damaged road
surfaces.
• Potential of increased staff time regarding monitoring of compliance.
• Total removal of restrictions reduces the potential for enforcement.
• Possible concerns raised by other industries that are not exempt.
Option C: Partial Road Ban Exemption for Agricultural Industry traffic (from
site to nearest non-banned surface)
This option would consist of allowing AG Industry traffic to access sites (both
farmyard and fields) at a reduced ban to allow for the more efficient movement of
products. While similar to the alternative proposed in “Option A”, operators could
apply for a permit that would allow them to travel on banned surfaces at increased
weights, potentially up to 100% axle weight, only from their yard or field site to the
nearest non-banned surface. The producer would be required to demonstrate how
their access is limited by a banned surface road. If the farm or location could be
accessed via a non-banned road, the producer would not be eligible for the
exemption.
This option is similar to the procedure Alberta Transportation offers to allow hauling
for farms along banned provincial highways.
The County would still retain the right to limit travel or cancel the permit should the
road conditions deteriorate to the point where damage is being caused.
Advantages:
• Enables a less restricted movement of goods for the AG Industry.
• The County would be able to maintain some control over the issuance of
permits and limits to the exemptions granted.
Challenges:
8 2022.02.08 Council Package
REQUEST FOR DECISION AGENDA ITEM #
4.1
Page 4 of 4
Version: 2020-02
• Higher risk of damage to road network caused by increased load weights.
• Possible concerns raised by other industries that would not be provided the
same option for exemptions.
• Directing traffic to the first non-banned road may result in poor quality
gravel roads being overused and damaged.
Financial
Implications:
Financial implications will vary dependent on the direction of Council. Additional
staff time to oversee permitting and potential budget implications for road repair are
the most likely outcomes of the proposed options.
Council Options:
1. That Council approve the recommended motion.
2. That Council refuse the recommended motion.
3. That Council provide an alternate motion for approval.
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Alberta Municipality Survey – AG Road Ban Exemptions
Bylaw 1800 – Traffic Control Bylaw
Follow-up
Actions:
Staff will coordinate the implementation of the option chosen by Council.
Director Approval:
Mike Ziehr, Director of Infrastructure
CAO Approval:
Mike Haugen, Chief Administrative Officer
9 2022.02.08 Council Package
BYLAW NO. 1800
TRAFFIC CONTROL BYLAW
A BYLAW OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, FOR THE PURPOSE OF
REGULATING THE USE OF HIGHWAYS WITHIN THE SERVICE AREAS OF KNEEHILL COUNTY, THE
TRAFFIC AND PEDESTRIANS MOVING THEREON, AND THE PARKING OF VEHICLES ON THE
HIGHWAYS
WHEREAS the Traffic Safety Act, R.S.A. 2000 c. T-6 and the Municipal Government Act, R.S.A. 2000 c.
M-26 provide the authority for the County to regulate such matters;
WHEREAS the Municipal Government Act, R.S.A. 2000 c. M-26 as amended authorizes Council to make
bylaws to regulate such matters as transportation systems and the safety, health and welfare of
people and the protection of people and property;
NOW THEREFORE the Council of Kneehill County, duly assembled, enacts the following:
SECTION 1 DEFINITIONS
1.1 In this Bylaw:
a. “Access” means and includes an approach used to connect private property
with the roadway or a Highway for the purpose of providing access to or
from a Highway;
b. “Alley” means a narrow Highway providing access to the rear of buildings
and parcels of land.
c. “CAO” means Chief Administrative Officer of Kneehill County or designate to
act on their behalf;
d. “County” means Kneehill County;
e. “Council” means the Council of Kneehill County;
f. “Dangerous Goods” means any product, substance or organism specified in
or included by its nature in any of the classes listed in the Regulations under
the Dangerous Goods Transportation and Handling Act, R.S.A. 2000, c. D-4,
as amended or changed from time to time;
g. “Disabled Person” means and includes a handicapped person that has been
diagnosed as such by a medical practitioner and who satisfies the
requirements for issue by the Province of Alberta of a disabled parking
placard, being sign IC-14, as specified in the Canadian Manual of Uniform
Traffic Control Devices;
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Bylaw No. 1800, Traffic Control Bylaw Page 2 of 15
h. “Disabled Persons Parking Zone” means a parking spot, whether on public or
private property reserved for disabled persons parking and which has been
so designated by a Traffic Control Device erected by the County or a
landowner as the case may be;
i. “Driver or Operator” means a person who drives or is in actual physical
control of a Vehicle;
j. “Enforcement Officer” means any Peace Officer, Bylaw Enforcement Officer,
RCMP Officer, or person authorized by Council to enforce the provisions of
this Bylaw.
k. “Hamlet” means an unincorporated community administered by and within
the boundaries of Kneehill County.
l. “Highway” means throughfare, street, road, trail, avenue, parkway,
driveway, viaduct, lane, square, bridge, causeway, trestleway or other place,
whether publicly or privately owned, any part of which the public is
ordinarily entitled or permitted to use for the passage or parking of Vehicles
and includes:
i A sidewalk including a boulevard adjacent to the sidewalk; and
ii If a ditch lies adjacent to and parallel with the roadway, the ditch; and
iii If a Highway right of way is contained between fences or between a
fence and one side of the roadway, all the land between the fences, or
all the land between the fence and the edge of the roadway, as the
case may be;
m. “Implement of Husbandry” means a tractor designed and used for
agricultural purposes, or a Vehicle designed and adapted exclusively for
agricultural, horticultural, aquacultural or livestock raising operations;
n. “Maximum Allowable Weight” means the weight that may be borne by a
commercial Vehicle;
o. “Motor Vehicle” means a Vehicle propelled by any power other than
muscular power, or a moped;
p. “Off Highway Vehicle” means any motorized mode of transportation built for
cross-country travel on land, water, snow, ice or marsh or swamp land or on
other natural terrain without limiting the generality of the foregoing,
includes, when specifically designed for such travel;
i 4-wheel drive Vehicles,
ii low pressure tire Vehicles,
iii motorcycles and related 2-wheel Vehicles,
iv amphibious machines,
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Bylaw No. 1800, Traffic Control Bylaw Page 3 of 15
v all-terrain Vehicles,
vi miniature motor Vehicles,
vii snow Vehicles,
viii minibikes, and
ix any other means of transportation that is propelled by any power
other than muscular power or wind,
but does not include motor boats, or any other Vehicle exempted from being
an off Highway Vehicle by provincial regulation;
q. “Owner” means the person who owns a Vehicle and includes any person
renting a Vehicle or having the exclusive use of a Vehicle under a lease that
has a term of more than 30 days or otherwise having the exclusive use of a
Vehicle for a period of more than 30 days;
r. “Park” when prohibited means allow a Vehicle (whether occupied or not) to
remain standing in one place, except;
i when standing temporarily for the purpose of and while actually being
engaged in loading or unloading of passengers, or
ii when standing in obedience to a Enforcement Officer or traffic control
officer;
s. “Pedestrian” means a person on foot or a person in or on a mobility aid;
t. “Percentage Axle Weight” means the maximum percentage of weight that is
applied to the maximum allowable weights of carrying axles to determine
the weight they may bear on a Highway at the points of contact with the
Highway;
u. “Recreational Vehicle” means a Vehicle or Trailer that is designed,
constructed and equipped, either temporarily or permanently, as a dwelling
place, living abode or sleeping place. This shall include travel Trailers, fifth-
wheel Trailers, motor homes, tent Trailers, van conversions, holiday trailer,
and truck campers.
v. “Road Allowance” means any land dedicated as a road right-of-way that has
not been developed, whether or not the right-of-way is shown on a road
plan registered with the Land Titles Registry;
w. “Road Use Agreement” means a written understanding reached between the
County and others in respect of use of Highways under the jurisdiction of
Kneehill County;
x. “Rubbish” means any solid or liquid material or combination thereof;
including, but not limited to,
i Litter, refuse, garbage, paper, packaging, containers, bottles, cans,
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Bylaw No. 1800, Traffic Control Bylaw Page 4 of 15
grain, grass, hay, straw, manure, human or animal excrement, sewage
or the whole or part of an animal carcass, or
ii The whole or part of any article, raw or processed material, Vehicle or
machinery, or any other thing that is designated as waste in the
Environmental Protection and Enhancement Act of Alberta and the
regulations thereto;
y. “Sidewalk” means the part of a Highway especially adapted for the use of or
ordinarily used by pedestrians and includes that part of a Highway between
i the curb line, or
ii where there is no curb line, the edge of the roadway,
z. “Track” means to allow, cause, or permit any dirt, soil, mud, gravel, sand,
clay, lime, fertilizer, manure, substance or material of any nature or kind
whatsoever to become loose or detached or blow, drop, spill, or fall from any
Vehicle appurtenances or tires onto a Highway; and the adjacent property
line, whether or not it is paved or improved;
aa. “Traffic Control Device” means any temporary or permanent sign, signal,
marking or device placed, marked or erected under the authority of this
bylaw for the purpose of regulating, warning or guiding traffic or governing
Parking;
bb. “Trailer” means a Vehicle so designed that it may be attached to or drawn by
a motor Vehicle or tractor.
cc. “Vehicle”, other than an Off Highway Vehicle, means a device in, on or by
which a person or thing may be transported or drawn on a Highway and
includes a combination of Vehicles but does not include a mobility aid.
SECTION 2 AUTHORITY
2.1 The CAO is hereby authorized to administer and enforce the provisions of this bylaw
and may levy charges in accordance with this bylaw or as may be authorized by
Council pursuant to the provisions of this bylaw. When this bylaw authorizes the
County to act or gives the County a discretion, the CAO is authorized to act on behalf
of the County.
2.2 Except as otherwise set out, in this bylaw, Council hereby delegates to the CAO the
authority to regulate and control the use of all Highways in the County as defined in
this bylaw or the Traffic Safety Act, should the Enforcement Officer have the
provincial authority to do so.
2.3 The CAO is authorized to designate where any Traffic Control Device shall be placed
and to arrange for the installation of such devices.
SECTION 3 ROAD PROTECTION
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Bylaw No. 1800, Traffic Control Bylaw Page 5 of 15
3.1 No person shall do any act that is likely to cause or do damage to one or more of the
following:
a. a Highway,
b. a culvert,
c. a bridge,
d. any public property, or
e. any private property permitted by the County to be situated within a
Highway or Road Allowance
3.2 No person shall do any act that is likely to cause or does cause an obstruction to be
on or within one or more of the following:
a. a Highway,
b. a culvert,
c. a bridge,
d. any public property, or
e. any private property permitted by the County to be situated within a
Highway or Road Allowance.
3.3 Excepting 3.2, a person may apply for a temporary encroachment agreement for up
to 30 days to the CAO, who may impose conditions on the temporary encroachment
as part of the approval process. A temporary encroachment agreement is an
understanding reached between the County and others in respect to temporary
obstruction or encroachment within a Highway, for no more than 30 days, and shall
not interfere with traffic or parking;
3.4 No person shall operate a Vehicle with a load that is likely to shift, slip, leak, blow off
or fall off the Vehicle.
3.5 No person shall operate a Vehicle containing a load of earth, sand, or gravel on a
Highway unless the container and load are covered at all times.
3.6 In the event that any part of a Vehicle, load or other materials becomes loose or
detached or blows, leaks, spills or falls from any Vehicle onto a Highway, it shall be
the duty of the driver of the Vehicle to forthwith take all reasonable precautions to
safeguard traffic and also remove such materials from the Highway.
3.7 An Enforcement Officer may order a load or cargo being carried on a Vehicle to be
properly contained before the Vehicle is allowed to proceed.
3.8 No person shall operate or move on a Highway any Vehicle, equipment, machine not
equipped with rubber tires or tracks which support the weight of the Vehicle or
equipment or machine while being operated or moved on a Highway unless written
permission to do so has been obtained from the County.
14 2022.02.08 Council Package
Bylaw No. 1800, Traffic Control Bylaw Page 6 of 15
3.9 No person shall move or cause or allow to be moved any Implement of Husbandry,
machine, Off Highway Vehicle, or Vehicle if such movement is likely to cause the
spread of noxious weeds or weed seeds.
3.10 For the purposed of Section 3.9, “noxious weeds” means a plant designated as such
under the Weed Control Act of Alberta.
3.11 No person shall remove from a Highway any gravel, asphalt, pavement or other
material used to surface a roadway.
3.12 No person shall deposit or dispose of rocks, brush, roots, twigs, branches or any
other rubbish, refuse or debris in a ditch or on any portion of a Highway without
written permission to do so from the County.
3.13 No person shall cause or allow oil or any chemical or any liquid to be placed on a
Highway without obtaining written permission to do so from the County.
3.14 No person shall cause or allow to be deposited or disposed of on a Highway any
substance or object which may be or is hazardous to a person or Vehicle.
3.15 No person shall construct an access onto or within a Highway right of way or road
allowance without written permission to do so from the County.
3.16 No person shall drive, operate or permit to be driven or operated any Vehicle or
equipment of any nature or kind in such a manner as to Track upon a Highway.
3.17 Any person who Tracks upon a Highway shall be liable to clean up or remove the
substance or material tracked upon the Highway.
3.18 Where the driver, operator or owner of a Vehicle Tracks upon a Highway and does
not comply with Section 3.17, the County may clean up or remove the substance, and
the driver, operator or owner is liable for such removal costs.
3.19 Notwithstanding anything in Section 3, no person shall cause, allow or do any act that
is liable to or does create an unsafe condition or a traffic hazard to exist on a Highway
without written permission to do so from the County.
SECTION 4 WEIGHT RESTRICTIONS AND ROAD BANS
4.1 The CAO is hereby authorized to:
a. impose restrictions on the weight of Vehicles permitted on any Highway, or
portion thereof, under the direction, control and management of the
County;
b. impose road bans on any Highway, or portion thereof, under the direction,
control and management of the County; and
c. establish exceptions to weight restrictions and road bans imposed in
accordance with subsections a and b contained herein; and
d. establish bridge locations, with the maximum allowable weight allowed on
those bridges.
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Bylaw No. 1800, Traffic Control Bylaw Page 7 of 15
4.2 The CAO shall cause Traffic Control Devices to be placed along the Highway, where
considered necessary, to notify operators of applicable weight restrictions and road
bans.
4.3 Unless another weight restriction is established by the County, the maximum
allowable weight on a Highway is the same as the maximum allowable weight
specified in the Traffic Safety Act and regulations thereto.
4.4 Pursuant to this section, no person shall operate a Vehicle on a Highway contrary to
the said weight restriction or road ban.
4.5 No person shall operate on a Highway a Vehicle or Vehicle and cargo which exceeds
the maximum allowable weight for the Vehicle as stipulated on the certificate of
registration for the Vehicle.
4.6 No person shall operate on a Highway a Vehicle or Vehicle and cargo which exceeds
the maximum allowable weights for the steering axles of the Vehicle as determined
in accordance with the Traffic Safety Act and regulations thereto.
4.7 No person shall operate on a Highway a Vehicle or Vehicle and cargo which exceeds
the maximum percentage weight allowance for the carrying axles of the Vehicle
without obtaining written permission from the County before operating the Vehicle
on a Highway during a road ban.
SECTION 5 RATES OF SPEED
5.1 No person shall operate a Vehicle at a rate of speed greater than eighty (80)
kilometers per hour on any County Highway unless otherwise posted.
5.2 No person shall operate a Vehicle at a rate of speed greater than forty (40)
kilometers per hour in a Hamlet unless otherwise posted.
5.3 The CAO has authority to prescribe where Traffic Control Devices restricting the
speed of Vehicles will be placed to notify drivers of rates of speed. The speed limit on
a Highway that does not bear Traffic Control Devices regarding speed limits is
presumed to be eighty (80) kilometers per hour in a rural area and forty (40)
kilometers per hour in a Hamlet.
5.4 The CAO is hereby authorized to fix a maximum speed limit in respect of any part of a
Highway under construction, repair or in a state of repair that requires a speed limit
other than the posted speed as established in Section 5.3 for the Highway.
5.5 Where speed limits are fixed pursuant to Section 5.4, the CAO shall cause to be
erected along the Highway signs indicating the speed limit so prescribed.
SECTION 6 PARKING
6.1 The CAO is authorized to designate and fix locations for “no parking” or “restricted
parking” signs and shall set out locations, areas and times, in writing, where
operators shall not Park Vehicles, or where parking is restricted to a number of
minutes or hours.
16 2022.02.08 Council Package
Bylaw No. 1800, Traffic Control Bylaw Page 8 of 15
6.2 No person shall Park a Vehicle in any place or area where a Traffic Control Device
prohibits stopping or parking, during the time stopping or parking is prohibited, or
where the Traffic Control Device restricts the parking of a Vehicle to a number of
minutes or hours, in excess of the time designated on the Traffic Control Device.
6.3 Any Vehicle parked contrary to this bylaw may be towed away at the owner’s sole
expense.
6.4 No person shall Park a Vehicle on any Alley unless a Traffic Control Device otherwise
permits, except for the following purposes:
a. the loading or unloading of goods from a Vehicle for a period not exceeding
thirty (30) minutes;
b. the loading or unloading of goods or passengers from a Vehicle for a period
not exceeding five (5) minutes;
c. the loading or unloading of a Disabled Person.
6.5 No person shall occupy any recreation Vehicle or holiday trailer as a dwelling or
sleeping place at any time while it is parked on the Highway.
6.6 A Recreational Vehicle shall not be parked on a Highway within a Hamlet unless it is
parked in a location completely adjoining residential property where the permission
or authorization of the owner or person in possession or in control of the property
has been given for such Parking.
6.7 A Recreational Vehicle parked pursuant to this section:
a. shall not be parked for more than 72 consecutive hours; and
b. shall be removed to an off-Highway location for at least 48 consecutive hours
before it may be parked again on a Highway.
6.8 No person shall Park a Vehicle or permit a Vehicle to be parked on private property
without the permission or authorization of the owner of the private property or a
person having lawful possession or control of the private property.
6.9 A trailer shall not be parked upon any Highway unless the trailer is attached to a
Vehicle by which it may be propelled or drawn and when so attached, the trailer shall
be deemed part of the Vehicle and subject to the provisions pertaining to Vehicles.
6.10 No person shall Park or permit to be Parked, a Vehicle on any Highway for more than
seventy-two (72) consecutive hours unless otherwise permitted by the CAO.
6.11 Except for emergency Vehicles, no person shall Park or stop or permit to be Parked or
stopped a Vehicle on any Highway, public place or private property in a space
designated as a fire lane.
6.12 No person shall Park or permit to be Parked, a Vehicle in such a manner so as to
obstruct an emergency exit.
6.13 No person shall Park a Vehicle in any place designated by a Traffic Control Device as
17 2022.02.08 Council Package
Bylaw No. 1800, Traffic Control Bylaw Page 9 of 15
reserved for Disabled Persons Parking zone unless the Vehicle clearly displays a
placard or license plate issued or recognized by the Province of Alberta to identify a
Vehicle transporting a disabled person and the Vehicle is being operated by or is
being used to transport a disabled person.
6.14 No person shall Park any Vehicle on the Highway within a Hamlet when the Vehicle
contains Dangerous Goods.
6.15 Section 6.14 does not apply where the Vehicle is Parked while loading or unloading
the Dangerous Goods in the ordinary course of business.
SECTION 7 STOP AND YIELD
7.1 The CAO is authorized to specify, in writing, the locations where Vehicles are
required to stop before proceeding onto a Highway, and direct the placement of
Traffic Control Devices at these locations.
7.2 The CAO is authorized to specify, in writing, the locations where Vehicles are
required to yield right of way to other traffic on any Highway, and direct the
placement of Traffic Control Devices at the locations.
7.3 When the said Traffic Control Devices mentioned in Sections 7.1 and 7.2 have been
installed or erected at the locations designated by the CAO, the operator of a Vehicle
shall comply with such Traffic Control Devices.
SECTION 8 SIDEWALKS
8.1 The owner or occupant of a private parcel of land adjacent to a paved or improved
Sidewalk shall remove snow and ice from that portion of the Sidewalk adjacent to the
parcel so that the Sidewalk is cleared to the bare surface within forty-eight (48) hours
after the snow and ice has been deposited or formed.
8.2 No person shall remove nor allow the removal of snow or ice from any paved or
improved Sidewalk by causing such snow or ice to be placed upon any other portion
of the paved or improved Sidewalk, other part of the Highway nor any other public
place.
8.3 Where the owner or occupant of a parcel of land does not comply with Section 8.1 or
8.2, the County may remove the snow and ice, and the owner of the parcel is liable
for such removal costs.
8.4 Where the owner or occupant fails to pay the expenses and costs of removal referred
to in Section 8.3, such costs may be added to the tax roll of the parcel of land.
SECTION 9 AGREEMENTS AND PERMITS
9.1 Compliance with the provisions of Section 3 may be waived where a person obtains
written permission or enters into a road use agreement before the Highway is used in
a manner contrary to one of the aforementioned sections.
9.2 A person who fails to comply with the conditions of
a. an overweight or over dimensional permit issued by the Alberta
18 2022.02.08 Council Package
Bylaw No. 1800, Traffic Control Bylaw Page 10 of 15
Government,
b. a road use agreement,
c. a road crossing agreement,
d. a temporary encroachment agreement,
e. permission to move an overweight or over dimensional load issued by the
County,
issued pursuant to Section 9.1 is guilty of an offence.
9.3 Failing to comply with the conditions of a permit or agreement issued under
Subsection 9.1 renders the permit or agreement invalid and any procedure or
prosecution subsequent to the violation of a condition of a permit or agreement will
proceed as though the permit or agreement did not exist.
9.4 A permit, agreement or authorization mentioned in Section 9 shall be made available
to an Enforcement Officer immediately upon request.
9.5 Nothing in this section shall obligate the CAO to issue any permit or approval, or sign
or enter into, the said agreements.
SECTION 10 OFF-HIGHWAY VEHICLES
10.1 Anyone may operate an Off-Highway Vehicle on a Highway that is maintained by the
County, subject to the following conditions:
a. Operators of Off-Highway Vehicles on County Highways shall travel on the
extreme right-hand side of the road or in the ditch, in the same direction as
the motoring public and shall travel single file at all times.
b. The maximum speed at which Off-Highway Vehicles are permitted to travel
on Highways is (fifty) 50 kilometers per hour.
c. Operators of Off-Highway Vehicles within all Hamlets in the County shall use
the Highways within the Hamlet only to leave and return to the residence by
the shortest route possible.
d. No person shall operate an Off-Highway Vehicle within any park, as defined
in the Parks and Open Space Area Bylaw.
e. No person shall operate an Off-Highway Vehicle on any Highway where signs
prohibit.
10.2 For the purpose of Section 10.1 (e) the CAO is authorized to specify, in writing, the
Highways where Off-Highway Vehicles may be prohibited and direct the placement
of Traffic Control Devices at these locations.
10.3 No person shall operate an Off-Highway Vehicle within the limits of a Hamlet at a
speed in excess of (fifteen) 15 kilometers per hour.
10.4 Drivers operating a properly registered and insured Off-Highway Vehicle are exempt
19 2022.02.08 Council Package
Bylaw No. 1800, Traffic Control Bylaw Page 11 of 15
from Sections 10.1 (a) and 10.1 (b) while engaged in the controlling the movement of
livestock along a road which is subject to the direction, control, and management of
the County.
10.5 County maintenance Vehicles and equipment, and emergency Vehicles are exempt
from Sections 10.1 (c), 10.1 (d), and 10.1 (e).
SECTION 11 PENALTIES
11.1 At the discretion of an Enforcement Officer, a summons may be issued in respect of a
Bylaw offence.
11.2 If a summons is issued in respect of an offence, the summons must specify the fine
amount established by the Bylaw for the offence.
11.3 A person who is charged with an offence may, if a summons is issued in respect of
the offence, pay the fine amount established by the Bylaw for the offence as
enumerated on Appendix A attached hereto and if the amount is paid on or before
the required date the person will not be prosecuted for the offence.
11.4 If a Summons is issued in respect to a Bylaw offence, the Summons may:
a. specify the fine amount established by the Bylaw for the offence in
accordance with Appendix A attached hereto; OR
b. require a person to appear in court without the alternative of making a
voluntary payment OR
c. if the Summons specifies the fine amount established by the Bylaw for the
offence, make a voluntary payment equal to the specified fine.
11.5 Unless otherwise specified in this Bylaw, a person who is found guilty of an offence is
liable to a fine in an amount not less than that specified in the Bylaw, and not
exceeding $10,000.00, and to imprisonment for not more than one year for non-
payment of the fine.
11.6 If a person is found guilty of an offence, the court may, in addition to any fine or
other penalty imposed, order the person to comply with this Bylaw or a license,
permit or other authorization issued under this Bylaw, or a condition of any of them.
11.7 In the case of an offence that is of a continuing nature a contravention constitutes a
separate offence in respect of each day or part of a day on which it continues.
11.8 A person who is found guilty of an offence is liable to the imposition of a penalty for
the offence that is in addition to a fine so long as the penalty relates to a fee, cost,
rate, toll or charge that is associated with the conduct that gives rise to the offence.
11.9 Any person who violates any of the provisions of this Bylaw shall be deemed to be in
contravention of this Bylaw.
11.10 Any person who contravenes or allows any other person to contravene any other of
the terms, conditions or provisions of this Bylaw shall be deemed to be in
contravention of this Bylaw.
20 2022.02.08 Council Package
21 2022.02.08 Council Package
Bylaw No. 1800, Traffic Control Bylaw Page 13 of 15
APPENDIX A
Section Offence
Description
1st
Offence
2nd
Offence
3rd
Offence
Section 3 Road Protection
3.1 (a) Cause damage to a Highway $250.00 $500.00 COURT
3.1 (b) Cause damage to a culvert $250.00 $500.00 COURT
3.1 (c) Cause damage to a bridge $250.00 $500.00 COURT
3.1 (d) Cause damage to public property $250.00 $500.00 COURT
3.1 (e) Cause damage to private property on a Highway $250.00 $500.00 COURT
3.2 (a) Cause/allow an obstruction on a Highway $150.00 $300.00 COURT
3.2 (b) Cause/allow an obstruction on a culvert $150.00 $300.00 COURT
3.2 (c) Cause/allow an obstruction on a bridge $150.00 $300.00 COURT
3.2 (d) Cause/allow an obstruction on any public property $150.00 $300.00 COURT
3.2 (e) Cause/allow an obstruction on private property on a
Highway
$150.00 $300.00 COURT
3.4 Load or cargo likely to shift/slim/blow off/fall off $150.00 $300.00 COURT
3.5 Failure to cover load $150.00 $300.00 COURT
3.6 Failure to remove item from the Highway after it became
loose or detached or blew, spilled or fell from their Vehicle
$250.00 $500.00 COURT
3.8 Operate Vehicle/machine not equipped with rubber tires
on the Highway
$150.00 $300.00 COURT
3.9 Operate a Vehicle in such away to likely cause the spread
of noxious weeds or weed seeds.
$150.00 $300.00 COURT
3.11 Remove surface material from Highway $250.00 $500.00 COURT
3.12 Deposit rocks/brush/rubbish/debris in a ditch $1000.00 $2000.00 COURT
3.13 Deposit oil/chemical/liquid on Highway $500.00 $1000.00 COURT
3.14 Deposit hazardous material on Highway $500.00 $1000.00 COURT
3.15 Unlawfully construct an access on a Highway $500.00 $1000.00 COURT
3.16 Operate Vehicle or equipment in such a manner as to Track
upon a Highway
$250.00 $500.00 COURT
3.19 Create an unsafe condition on a Highway $250.00 $500.00 COURT
Section 4 Weight Restrictions and Road Bans
22 2022.02.08 Council Package
Bylaw No. 1800, Traffic Control Bylaw Page 14 of 15
4.4 Operate a vehicle contrary to said weight restriction or
road ban
$200.00 $300.00 COURT
4.5 Operate a Vehicle exceeding maximum allowable weight $200.00 $300.00 COURT
Section Offence Description 1st
Offence
2nd
Offence
3rd
Offence
4.6 Operate a Vehicle overweight on an axle $200.00 $300.00 COURT
4.7 Operate a Vehicle exceeding road ban weight $200.00 $300.00 COURT
Section 6 Parking
6.2 Parking where prohibited by a traffic control device or in
excess of the specified time limits
$75.00 $150.00 COURT
6.4 Parking in an Alley $75.00 $150.00 COURT
6.5 Occupy recreation Vehicle as a dwelling or sleeping place
on a Highway
$100.00 $250.00 COURT
6.6 Recreational Vehicle parked on a Highway without the
permission or authorization of the owner or person in
possession of property.
$50.00 $100.00 COURT
6.7 Recreational Vehicle parked for more than 72 hours $50.00 $100.00 COURT
6.8 Parking on personal property without the owners
authorization
$75.00 $150.00 COURT
6.9 Park an unattached trailer on a Highway $50.00 $100.00 COURT
6.10 Parking a Vehicle on a Highway for more than 72 hours $50.00 $100.00 COURT
6.11 Parking a Vehicle in a fire lane $250.00 $500.00 COURT
6.12 Park a Vehicle so as to obstruct an emergency exit. $250.00 $500.00 COURT
6.13 Park in Disabled Person Parking Zone or no placard or
license plate indicating “disabled”
$250.00 $500.00 COURT
6.14 Parking within a Hamlet while carrying Dangerous Goods $250.00 $500.00 COURT
Section 8 Sidewalks
8.1 Failure to clear the snow within 48 hours of accumulation
of snow or ice
$50.00 $100.00 COURT
8.2 Placing snow onto a portion of a sidewalk, Highway or
public place
$100.00 $200.00 COURT
Section 9 Agreements and Permits
9.2 (a) Fail to comply with an overweight or over dimensional
permit
$250.00 $500.00 COURT
9.2 (b) Fail to comply with a road use agreement $500.00 $1000.00 COURT
9.2 (c) Fail to comply with a road crossing agreement. $500.00 $1000.00 COURT
9.2 (d) Fail to comply with a temporary encroachment agreement $500.00 $1000.00 COURT
9.2 (e) Fail to comply with permissions given to move an $500.00 $1000.00 COURT
23 2022.02.08 Council Package
Bylaw No. 1800, Traffic Control Bylaw Page 15 of 15
overweight or over dimensional load
9.5 Fail to provide proof of permit, agreement, or
authorization
$250.00 $500.00 COURT
Section Offence Description 1st
Offence
2nd
Offence
3rd
Offence
Section 10 Off-Highway Vehicles
10.1 (a) Failure to drive Off-Highway Vehicle to the extreme right
hand side or to ride single file or to ride in same direction
as motoring public
$50.00 $100.00 COURT
10.1 (b) Exceeding 50 kilometers per hour on an Off-Highway
Vehicle
$50.00 $100.00 COURT
10.1 (c) Failure to use shortest route to or from place of residence $50.00 $100.00 COURT
10.1 (d) Operating or driving an off-Highway Vehicle within a Park $50.00 $100.00 COURT
10.1 (e) Operating or driving an off-Highway Vehicle where
prohibited by a sign
$50.00 $100.00 COURT
10.3 Exceeding 15 kilometers per hour within a Hamlet $50.00 $100.00 COURT
24 2022.02.08 Council Package
Alberta Municipality AG Industry Road Ban Survey
Results to the question "Does your municipality provide exemptions to the AG Industry regarding seasonal road bans?"
Municipality Ag Exempt?Road Ban Exemptions Road Surface Type Notes
The County of Wetaskwin Yes, to an extent Both
Ag is allowed to go up to one increment. So if road is banned at 75% Ag is allowed
90%. Ag can go 100% if they fill out permit through Roadata that County signs off on
Paved Road are banned at 90%. However, first year paved they will ban it at 75%
MD Bonnyville No but will Exempt some Industry Primarly Gravel will exempt 2 chip seal roads
They Exempt industries such as CNRL and Batex. In the beginning of the year, they
will have meetings with these industries to discuss roads the companies want to be
exempt from. From there they will provide a letter of exempt roads. I asked if there
was a fee associated to the exemption and they said not yet.
Leduc County
Yes, they go through Roadata however,
the county does not charge for the
permit Both, and gravel during the road ban season
They also let Industry be exempt from the ban. However, they have to fill out their
permit through Roadata and have to pay for that and RUA and permit. Permit only
lasts 2 weeks and they have to re-evaluate the road before the issue the permit
again.
Foothills
Yes, this goes through a permit system
with Roadata Gravel, chipseal, paved, and MRO (which is a oil based)
They are Ag exempt. However, Ag users would have to pull a permit from Roadata.
They do not have a standard blanket rate for the % of roadban. Each road is a
different % and it depends on the condition of the road. They tend to lift road ban
with newly built roads.
Camrose County No, Look at notes
Dust Control Roads (not Private DC) Gravel Road , oil & paved
roads
They will have RUA's and if a company such as feed company, or gravel producers
pay the bond with the RUA, they can be exempt. They also have a time frame with
their Road bans so road bans will be put in place 10am to 10pm but any time after
the road bans will be exempt.
Athabasca County
No, It’s very rare that they have any
concerns with Ag users and bylaw tends
not to touch them unless there’s a
significant risk to infrastructure or
public safety. They only ban paved, fibermat and oiled surfaces.
They will ban specific sections of gravel roadways as needed. For example we have a
couple oilfield companies that became very active in the County in the last couple of
years. They continually were using routes that were not authorized to avoid
provincial road bans. It was causing a lot of maintenance and resident issues. They
would place bans on a couple roads to force them to use the routes they had
authorized in their road use &/or haul agreements. One section is at 50% and the
other is 75%.
Cypress County
Only for Hay, Cattle & Grain, other
users have to fill out a permit
administred by their admin Paved-75%, Oil & Chip-75%, Gravel 90%
They Have a year round road ban that sits at 75% for all roads but one. One Road
sits at 50%.
Northern Sunrise No They don’t issue any exemption even for industry
Mountain View County
Farmers can apply for exemption
permits, at no cost
Case by Case Industry is allowed to apply for exemption . Dependant on the
condition of the road when we receive an exemption application.
25 2022.02.08 Council Package
REQUEST FOR DECISION
AGENDA ITEM #
5.1.1
Page 1 of 2
Version: 2020-01
Subject: Policy 5-18, Location Filming Policy
Meeting Date: Tuesday, February 8, 2022
Presented By: Barb Hazelton, Manager of Planning & Development
Link to Strat Plan: Providing Good Governance
Recommended
Motion:
1. That Council move to approve Policy 5-18 Location Filming Policy as
presented.
2. That Council move to approve damage deposit fees in the amounts of
$2500 and $5000 in accordance with Policy 5-18 Location Filming Policy
and that these amounts be included in the next amendment of the Master
Rates Bylaw.
Background/
Proposal
Kneehill County recognizes the importance of the film and television production
industry to our area’s economic strength. We also understand the need to balance
the rights and wishes of our residents with the unique nature and requirements of
the film production industry.
Discussion/
Options/
Benefits/
Disadvantages:
Our municipality has seen an increase in the amount of interest shown by people
and industry wanting to use our spaces in filming productions. This policy which
provides safeguards for the municipality’s staff and lands, has been in place since
May of 2020 and Administration has been able to use it on several occasions.
Administration is proposing some revisions that will put additional safeguards in
place and will help clarify this process. The Planning Department has worked with
the Parks and Agriculture Department with input from Transportation and Protective
services.
Financial
Implications:
There are currently fees in the Master Rates Bylaw for a filming application.
Administration is also proposing additional fees for damage deposits be noted in the
Master Rates Bylaw. Specifically, $2500 for productions with 51-150 in the cast
and crew and $5,000 for productions with 151+ cast and crew be required. There
are no direct financial implications for drafting this policy as they are captured in the
existing budget. Application fees will be incorporated into the budget going forward.
Council Options:
1. That Council move to approve Policy 5-18, Location Filming Policy as
presented.
2. That Council move to include damage deposit fees in the amounts of $2500
and $5000 for Policy 5-18 Location Filming Policy as presented until the
next amendment of the Master Rates Bylaw.
3. That Council move to approve Policy 5-18, Location Filming Policy as
amended.
4. Council request more information prior to approving this policy.
26 2022.02.08 Council Package
REQUEST FOR DECISION AGENDA ITEM #
5.1.1
Page 2 of 2
Version: 2020-01
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Draft revised Policy 5-18
Follow-up
Actions:
Administration will ensure that the policy is adhered to when dealing with filming
projects/productions.
Director Approval:
Laurie Watt, Community Services Director
CAO Approval:
Mike Haugen, Chief Administrative Officer
27 2022.02.08 Council Package
POLICY
Section Policy No. Page
Development Control 5-18 1 of 6
Policy Title Date: Motion No.
Location Filming 35T35T 35T35T
Purpose:
Kneehill County recognizes the importance of the film and television production industry to our area’s
economic strength. Kneehill County understands the need to balance the rights and wishes of our residents
with the unique nature and requirements of the film production industry.
Policy Guidelines:
1. Ensure that every potential filming production is reviewed by all affected agencies to enable
coordination with other activities that occur within the boundaries of Kneehill County and to minimize
the disruption to these agencies and residents.
2. To confirm that the film Production Company has sufficient property damage and public liability
insurance coverage, thereby ensuring that, in the event of an accident, all persons including
participants are protected from any possible claim or suit arising from the filming project.
3. To ensure that all costs incurred by Kneehill County as a result of the filming production are recovered
from the applicant.
4. To establish an administrative process that is effective, efficient and adaptable.
Policy Procedure:
1. Projects for Consideration:
Feature films, television films, television programs/series, television commercials, documentaries,
educational films, music videos, commercial photography, and other projects as approved by Kneehill
County.
2. Exemption:
Television news and current affairs programming.
3. Notification to Kneehill County:
Written correspondence (i.e. letter, email) must be submitted to the Kneehill County’s Planning
Department not less than thirty ten (3010) business days in advance of filming activity. Filming that
involves the use of facilities and/or parks, roadways or sidewalks, dedicated parking arrangements,
special effects, firearms, and alteration to street signage requires a submission of not less than sixty
twenty (6020) business days in advance of filming activity. Upon receipt, a decision will be issued
within fifteen ten (150) business days.
28 2022.02.08 Council Package
POLICY
Section Policy No. Page
Development Control 5-18 2 of 6
Policy Title Date: Motion No.
Location Filming 35T35T 35T35T
Notifications that are ‘emergent’ and time sensitive in nature may be dealt with on a case-by-case
basis, at the discretion of the Planning Department.
4. Notification to Residents/Businesses:
4.1 Affected residents and/or businesses must be notified in writing, not less than twenty-five (2520)
business days in advance for approvals, prior to the commencement of filming activity.
Information such as location and duration of filming, planned special effects, road and land
closures, sidewalk obstruction and street parking restrictions must be communicated by means of
the signed letter. The letter must be printed on company letterhead and must include the name
and telephone number of the Location Manager.
4.2 In situations where filming activity impedes access to a business or businesses, it is the
responsibility of the Production Company to approach affected owners in order to identify means
of limiting disruption and/or to determine appropriate levels of compensation for lost business.
4.3 The Location Filming approval letter may be revoked if it is discovered that affected residents
and/or businesses have not been adequately notified of filming activities.
5. Consideration of Residents/Businesses:
5.1 It is the Production Company’s responsibility to ensure that there is a minimum of disruption to
residents and businesses resulting from filming activity. This includes ensuring uninhibited access
to property and freedom from environmental conditions that include, but not limited to spill over
lighting, exhaust fumes or excessive noise.
5.2 Lighting: Lighting should be oriented away from neighboring residences and businesses.
5.3 Generators: All generators used on streets or in public areas must be equipped with silencing
attachments.
5.4 Idling: Every attempt must be made to limit excessive vehicle idling.
5.5 In the event of long-term filming activities, measures taken to limit disruption must be deemed
satisfactory to all affected residents and businesses.
5.55.6 Drones: Use of drones must have separate approval and must comply with the Drone
policy.
6. Traffic and Traffic Stoppages:
6.1 Kneehill County is prepared to temporarily close streets, alleys, lanes and sidewalks for filming
activity. Requests for closures must be stated clearly in writing and must receive signed approval
29 2022.02.08 Council Package
POLICY
Section Policy No. Page
Development Control 5-18 3 of 6
Policy Title Date: Motion No.
Location Filming 35T35T 35T35T
from the Transportation Department. Kneehill County may also require the submission of a Traffic
Accommodation Strategy (TAS) that identifies the location of the closure, detour routing and a
signage plan. The requirement for this document will be on a case-by-case basis.
6.2 It is the Production Company’s responsibility to arrange for all required traffic control personnel
and to make arrangement with Kneehill County personnel to cover, alter, remove and/or reinstall
traffic or street signs as may be necessary. All costs associated with these arrangements are the
responsibility of the Production Company.
7. Parking:
7.1 Kneehill County will attempt to provide dedicated space within County owned lots for all essential
film unit vehicles.
7.2 In all circumstances, production vehicles must not block fire hydrants, pedestrian crosswalks, road
intersections, driveways, ramps and priority parking stalls.
8. Development/Building Permits:
8.1 Development or building permits issued by Kneehill County, pursuant to the Land Use Bylaw may
be required on a case-by-case basis upon review of the Planning Department.
8.2 For minor productions that will take place on Kneehill County locations, a Site Agreement will be
required.
8.3 For major productions that will take place on Kneehill County locations, a Location Agreement will
be required.
8.18.4 An Emergency Response Plan will be required for all Filming, Major.
9. Special Effects/Firearms:
9.1 Use of firearms, explosives, flash powder, detonators, flammable liquids and the filming of
dangerous stunts must be stated clearly in writing and have the signed approval of the Planning
appropriate authorities which may include the RCMP and/or Protective Services Department.
9.2 The attendance of the Fire/Rescue Department personnel may be required for the use of fire or
pyrotechnic effects. All costs associated with these requirements and related clean-up are the
responsibility of the Production Company.
9.3 All dangerous/hazardous materials must be stored and used in accordance with all applicable
Federal and Provincial Laws, Regulations and Guidelines.
30 2022.02.08 Council Package
POLICY
Section Policy No. Page
Development Control 5-18 4 of 6
Policy Title Date: Motion No.
Location Filming 35T35T 35T35T
10. Clean-Up:
10.1 Production crews are responsible for cleaning the project site at the end of every working day.
Upon completion of filming activity, the Production Company must ensure that the site is returned
to its original condition. An inspection of the project site by Kneehill County personnel will be
conducted in order to ensure compliance.
11. Conduct:
11.1 It is the responsibility of the Production Company to ensure that their staff and all individuals
associated with the production operate in a safe and professional manner in the course of their
duties.
12. Fees/Expenses
12.1 The Production Company is responsible for all administrative fees and out-of-pocket expenses
related to the use of Kneehill County roads, properties, parks, equipment or personnel if required.
12.2 For Filming, Major productions, projects may be subject to a location fee.
12.112.3 Filming for the sole purpose of tourism promotion, documentaries, educational
institutions and commercial photography will require an application, however, they will be exempt
from the application fee.
13. Damage Deposits:
13.1 13.1 A damage deposit in the form of a letter of credit, credit card authorization, or
certified cheque must be provided to Kneehill County in advance of filming work and shall not be
returned until all conditions, including clean-up of filming location, and full payment of expenses
incurred by Kneehill County have been fulfilled. A lesser deposit will be required for productions
with a cast and crew of 51-150 people, and a full damage deposit will be required for productions
with a cast and crew that exceed 150 people as per the Master Rates Bylaw.
13.113.2 No damage deposit will be required for productions with 50 people or less.
14. Indemnification/Save Harmless:
14.1 The Production Company shall indemnify and save harmless Kneehill County from and against all
claims, actions, damages, injuries, costs, expenses or losses whatsoever, which may arise or be
brought against Kneehill County as a result of, or in connection with the said use of the location(s)
by the Production Company, its employees, contractors, agents, or representative; and specifically,
Kneehill County will not be responsible for any liability arising from these activities with respect to
advertising or any copyright or trademark infringements.
31 2022.02.08 Council Package
POLICY
Section Policy No. Page
Development Control 5-18 5 of 6
Policy Title Date: Motion No.
Location Filming 35T35T 35T35T
15. Insurance:
15.1 The Production Company shall, at its own expense, including the cost of deductibles, provide and
main:
i. Commercial General Liability Insurance insuring against claims, providing coverage in an
amount of not less than Five Million ($5,000,000) dollars per occurrence naming Kneehill
County as an additional insured.
ii. Automobile Third-Party Liability Insurance in an amount of not less than One Million
($1,000,000) dollars covering all owned/leased vehicles used.
iii. Any other form of insurance (aircraft liability, pyrotechnics liability, fire legal liability) as may
be applicable.
iv. Proof of coverage must be submitted to the Planning Department as part of the approval
process.
16. Definitions
16.1 Educational institution – means a place where people of different ages gain an education,
including elementary schools, secondary-high schools, colleges and universities.
16.2 Filming, Major – means any form of motion picture, television program, live broadcast, special
effects, recording, or visual or audio arts projects and may include (but is not limited to) set
structures, props, installations, lighting, parking, temporary trailers, food service (for actors/crew)
signage and other activities reasonably associated with film production and has a cast/crew
greater than 50 people. This will also include productions where there is disruption to business or
public access, and County services are needed and/or there may be structures or alterations to
structures or signage required.
16.3 Filming, Minor – means any form of motion picture, television program, live broadcast, or visual
or audio arts projects, that has a cast/crew less than 50 people and which may require carry in
props but does not disrupt business, public access or require alterations to any structures and does
not include set structures, installations, temporary trailers, or food service.
16.4 Set Structures – means any structure associated with film production facility activities. Set
structures may undergo aesthetic or structural modifications as part of a project. These are
primarily shell structures and shall not be used for residential, commercial, or industrial
occupancy.
16.116.5 Traffic Accommodation Strategy (TAS) means a plan or written procedures which
address the traffic flow issues relevant to the specific activity being performed.
32 2022.02.08 Council Package
POLICY
Section Policy No. Page
Development Control 5-18 6 of 6
Policy Title Date: Motion No.
Location Filming 35T35T 35T35T
Jerry Wittstock,
Reeve
Mike Haugen,
CAO
Approved:
Review Date: Date four years from last approval date
33 2022.02.08 Council Package
REQUEST FOR DECISION
AGENDA ITEM #
5.2.1
Page 1 of 2
Version: 2020-02
Subject: Drone Policy
Meeting Date: Tuesday, February 8, 2022
Prepared By: Shelby Sherwick, Manager of Parks & Agricultural Services
Presented By: Shelby Sherwick, Manager of Parks & Agricultural Services
Link to Strat Plan: Providing Good Governance
Recommended
Motion:
That Council approve Policy 12-5: Drone Policy as presented
Background/
Proposal
This policy is being introduced for the purpose of establishing a framework for
regulating drone (UAV - Unmanned Aerial Vehicle) use on Kneehill County public
lands.
Discussion/
Options/
Benefits/
Disadvantages:
In recent years there has been an increase in unauthorized recreational drone use
at Kneehill County Parks sites, as well as an increase in requests for permission to
fly drones over Kneehill County public lands for the commercial purposes of filming
and photography.
Currently there is a section regarding drones, or UAVs – Unmanned Aerial
Vehicles, in Bylaw #1733, the Parks and Open Space Area Bylaw:
13. DANGEROUS OBJECTS
13.1 While in a park or open space area, no person shall, except in an area
designated for that purpose or unless prior written approval has been obtained by
the CAO or designate:
b. Set off, launch, or operate any Unmanned Aerial Vehicle, glider or hot air balloon,
any rocket, missile, or any dangerous objects on, to or across a park or open space
area
The penalty for setting off, launching, or discharging any unauthorized things in a
park or open space area under Bylaw #1733 Schedule B – Penalties, is $500 for
First Offence, $1000 for Second Offence, and $2000 for Third Offence.
Currently, the Kneehill County Planning and Parks departments work together on
drone permissions, fielding inquiries and confirming proof of certification. Having a
Drone Policy in place will ensure consistency and further formalize this process and
ensure safety and a positive visitor experience for visitors to Kneehill County –
owned public lands.
Benefits of restricting drone flight on public lands:
- Safety and privacy of visitors is protected
- Reduction of impacts from drones on visitor experience or natural areas
- Liability and risk management is addressed by ensuring that drone pilots
carry appropriate licensing and insurance
It was moved at the January 18, 2022 Committee of the Whole Meeting to
recommend that Council approve the Drone Policy as presented.
34 2022.02.08 Council Package
REQUEST FOR DECISION AGENDA ITEM #
5.2.1
Page 2 of 2
Version: 2020-01
Financial
Implications:
N/A
Council Options:
1. Council approves Drone Policy as presented
2. Council approves Drone Policy with amendments
3. Council request more information prior to approving this policy.
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Draft Drone Policy
Follow-up
Actions:
Implement policy once in place
Director Approval:
Laurie Watt, Director Community Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
35 2022.02.08 Council Package
12-5
POLICY
Section Policy No. Page
Parks 12-5 1 of 2
Policy Title Date: Motion No.
Drone Policy 34T34T 12-5
Purpose:
The purpose of this policy is to ensure that public safety, privacy and mitigation of adverse impacts to residents
and visitors, is upheld on municipal property and public lands within Kneehill County by ensuring commercial
drone (UAV – unmanned aerial vehicle) flights carry valid insurance and certification, as well as adhere to site
rules and regulations. Recreational drone use is not permitted on Kneehill County property.
Policy Guidelines:
1. No commercial drone use will occur on or over Kneehill County property until a Drone Permit
Application has been submitted and approved. This includes municipally – owned streets, sidewalks,
parks, campgrounds, vacant land, parking lots, pathways, trails, infrastructure, and green spaces.
2. Applicants / drone operators are responsible for complying with all federal, provincial, and municipal
regulations regarding the use of drones on and above public lands.
3. Drones (UAVs) must have a valid registration with Transport Canada.
4. Drone operators must have a valid “Advanced Operators License” with Transport Canada.
5. Flight plans must be approved by Kneehill County prior to any drone flight taking place.
6. Applicants must provide a certificate of insurance with Kneehill County named as additional insured in
the amount of $5,000,000.00 dollars.
7. Drone (UAV) operators must maintain visual line of sight at ALL times.
8. Drones (UAVs) must not fly within a 100 ft radius of people, vehicles, or buildings.
9. Drone Operators must comply with Transport Canada regulations regarding flight within airspace of
municipal airports, private airports, and permanent or temporary heliports.
10. Drones (UAVs) operated by Kneehill County staff or contractors hired by Kneehill County to complete
drone (UAV) work are exempt from completing a Drone Permit Application, however they must carry
valid drone (UAV) insurance, license, and registration.
11. Drones used for emergency services operations are exempt from completing a Drone Permit
Application.
12. If the Applicant or Drone Operator is flying over privately owned property, they must have permission
from the property owner.
Policy Procedure:
1. Applicants must complete a Drone Permit Application
2. Applicants must provide proof of certification and insurance
Jerry Wittstock,
Reeve
Mike Haugen,
CAO
36 2022.02.08 Council Package
POLICY
Section Policy No. Page
Parks 12-5 2 of 2
Policy Title Date: Motion No.
Policy 34T34T
Approved: 12-5
Review Date: Date four years from last approval date
37 2022.02.08 Council Package
REQUEST FOR DECISION
AGENDA ITEM #
5.2.2
Page 1 of 1
Version: 2020-02
Subject: Trails and Pathways Policy
Meeting Date: Tuesday, February 8, 2022
Prepared By: Shelby Sherwick, Manager of Parks & Agricultural Services
Presented By: Shelby Sherwick, Manager of Parks & Agricultural Services
Link to Strat Plan: Providing Good Governance
Recommended
Motion:
Council approve Policy #12-4 Trails and Pathways Policy as presented
Background/
Proposal
The Trails and Pathways Policy was created in 2017 to provide guidelines around
use, maintenance, and inspections of Kneehill County trails and pathways as
defined in Bylaw 1733, the Parks & Open Spaces Bylaw.
Discussion/
Options/
Benefits/
Disadvantages:
The Trails and Pathways Policy outlines which trails are designated, the standards
used for maintenance, and specifics on trail inspections. There have been very
minor updates in this review, including the months during which inspections are to
be completed - based on the camping season and when the highest visitation is
observed at Horseshoe Canyon.
Benefits of having this policy include ensuring visitor safety and positive visitor
experiences at Kneehill County Parks and Campgrounds, and management of risk
on public lands.
Financial
Implications:
N/A
Council Options:
1. Council approves policy as presented
2. Council approves policy with amendments
3. Council receives as information
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☒ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Trails and Pathways Policy
Follow-up
Actions:
Implement policy
Director Approval:
Laurie Watt, Director Community Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
38 2022.02.08 Council Package
POLICY
Section Policy No. Page
Parks 12-4 1 of 1
Policy Title Date: Motion No.
Policy February 8, 2022 35T35T
Purpose:
To provide guidelines regarding restriction, responsibility, maintenance, and inspections of any trails currently
existing or constructed on Kneehill County Parks & Open Spaces Areas as defined in Bylaw 1733.
Policy Guidelines:
1. County owned and marked trails and pathways shall only be used for those activities designated as per
posted signage and as identified within this policy:
a. Keiver’s Lake – Pedestrian foot traffic, bicycles;
b. Horseshoe Canyon – Pedestrian foot traffic, County maintenance vehicles and equipment, and
emergency vehicles ;
c. All other County owned lands where trails and pathways are present are limited to pedestrian
foot traffic, County maintenance vehicles and equipment, and emergency vehicles .
2. With the exception of County maintenance vehicles and equipment, and emergency vehicles,
operation of any motorized vehicle on public lands designated as trails or pathways is strictly
prohibited, unless authorized by the CAO or designate.
3. CAO or Designate has the right to close or restrict use or access to any trails or pathways.
4. The Alberta Government’s Non-Motorized Pedestrian Trail Guidelines established by the Alberta
Recreation Corridor and Trails Designation Manual, will be used as a guideline for trail development,
notwithstanding the County will not be held to its standards.
5. Trails will be maintained by Kneehill County and/or County authorized contractors.
Policy Procedure:
1. Inspections will be completed and documented by designated County staff, on all trails biannually, at
the beginning and end of the peak season (April – October).
Jerry Wittstock,
Reeve
Mike Haugen,
CAO
Approved: February 8, 2022
Review Date: Date four years from last approval date
39 2022.02.08 Council Package
REQUEST FOR DECISION
AGENDA ITEM #
5.2.3
Page 1 of 2
Version: 2019-02
Subject: 2022 BMO Stampede Farm Family Award
Meeting Date: Tuesday, February 8, 2022
Presented By: Shelby Sherwick, Manager of Parks & Agricultural Services
Link to Strat Plan: Preserving Rural Way of Life
Recommended
Motion:
Council nominates Leinweber Farms Ltd. (Kurt & Tracy Leinweber) to receive the
2022 BMO Calgary Stampede Farm Family Award as recommended by the
Agricultural Service Board.
Council approve the attendance to the event for____________ as the County
Representative.
Background/
Proposal
Calgary Stampede Farm family award is given out each year to recognize those
families that ensure the agriculture industry and their respective rural communities
continue to thrive.
It is for farm families deserving of recognition for both agriculture and community
involvement. Farm family units must be active in primary agriculture, have agriculture
as the main source of income, be active in community involvement, and have
members residing on the farm.
Discussion/
Options/
Benefits/
Disadvantages:
At the Nov. 18th Agricultural Service Board Meeting, the Board made a motion to
recommend to Council that the Leinweber Farms Ltd. farm family (Kurt & Tracy
Leinweber) be nominated for the 2022 BMO Calgary Stampede Farm Family
Award.
Past recipients sponsored by Kneehill County:
1999 - Sunterra Farms: Stan & Flo Price - Acme
2000 – Arn’s Brae Farms: Jim & Doris Christie - Trochu
2001 – Les & Kathy Bell - Drumheller
2002 - Ursula, Russell and Harvey Stankievech - Trochu
2003 – Bob Penner Farms - Swalwell
2004 – Hastie Farms - Trochu
2005 – Kubinec Farms – Trochu
2006 – Del & Greg Bates - Acme
2007 – Murray Sorenson Family - Acme
2008 – Richard & Joe Rowbottom - Carbon
2009 – James Main Family – Three Hills
2010 – Eskeland Farms – Drumheller
2011 – Jay Davis Family - Acme
2012 – Bruce Hogg Family – Huxley
2013 – Neil Bertsch Family – Carbon
2014 – The Matt Sawyer Family – Acme
2015 – Klassen Agriventures – Linden (Declined award)
2016 – Don Ferguson Family- Orkney
2017 – Bill & Dallas Dau Family- Threehills
2018 – Hoppins Farms – Huxley
2019 – Tim Tainsh Family- Sunnyslope
40 2022.02.08 Council Package
REQUEST FOR DECISION AGENDA ITEM #
5.2.3
Page 2 of 2
Version: 2019-01
2020 – Derek & Lois Benedict, Wimborne
2021 – 2020 recipients honored due to COVID
Cost Source of
Funding:
2022 Operating budget per diem for County representative
Council Options:
1. Council nominates a Kneehill County farm family as recommended by the
Agricultural Service Board and names representative to attend.
2. Council nominates another farm family.
3. Council receives as information.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Stampede Farm Family application form
Follow-up
Actions:
Administration will notify the family as well as highlight the achievement through
communications.
Director Approval: Laurie Watt, Director
Community Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
41 2022.02.08 Council Package
The Calgary Stampede reserves the right to decline a nomination.
2022
BMO Bank of Montreal
FARM FAMILY AWARDS
PURPOSE:
Promote a relationship between urban and rural people,
Focus on agriculture at the Calgary Stampede, and
Increase awareness of the high ideals of the way of life in agriculture and the
many opportunities of rural citizenship.
OBJECTIVES:
Recognize, on an annual basis, outstanding Southern Alberta farm families (in
or south of Township 34) who best typify the value of the family farmer to our
rural communities and society in general, and
Honour these families at the 2022 Calgary Stampede.
SELECTION COMMITTEE AT THE LOCAL LEVEL: Agricultural Service Board
GUIDELINES FOR SELECTION:
Please select a family deserving of recognition for both agricultural and
community involvement. The farm family must be active in primary
agriculture, have agriculture as the main source of income and have members
residing on the farm (agribusiness not eligible).
The method of selection is up to the individual Agricultural Service Board. It is
important that the family selected be the representative of the municipality
from which they are chosen. It is also important to keep in mind that this
program focuses on recognizing the contribution to the enhancement of
quality of life as a family unit, not necessarily the business of farming.
In the case of a nomination where more than one farmer or farm
couple within a family unit is being named, a primary contact must be
identified for communication purposes.
NOTE: A form for the collection of supporting information will be forwarded to the family
upon receipt of this nomination. Completion and submission of this form will be their
responsibility. You are not required to provide any further information at this time.
42 2022.02.08 Council Package
The Calgary Stampede reserves the right to decline a nomination.
Nomination Form
2022
BMO FARM FAMILY AWARDS
_________________________________ ______________________________________
Family Name First Name(s)
_________________________________ ______________________________________
Farm Name Primary Contact (if different from above)
_________________________________________________________________________
Address Box # Town Postal Code
________________________ _______________________________________________
Telephone # Email Address
SUBMITTED BY: ________________________________________________
Agricultural Service Board
___________________________________________ ____________________________
Contact Phone#
______________________________________________________ ________________
Address Postal Code
____________________________________________
Email
____________________________________________
Website
____________________________________ _________________________________
(Chairman or Reeve) please print Signature
Please submit this form by January 31, 2022 to:
Cathy Henderson
BMO Farm Family Awards 2022
Calgary Stampede - Agriculture Department
Box 1060, Station M
Calgary, Alberta T2P 2K8
Phone: (403) 261-0534
E-mail: chenderson@calgarystampede.com
43 2022.02.08 Council Package
REQUEST FOR DECISION
AGENDA ITEM #
6.1
Page 1 of 2
Version: 2020-02
Subject: TAX CANCELLATION – INDUSTRIAL ACCOUNTS
Meeting Date: Tuesday, February 8, 2022
Prepared By: Caroline Siverson, Property Tax Officer
Presented By: Caroline Siverson, Property Tax Officer
Link to Strat Plan: Improving Fiscal Sustainability
Recommended
Motion:
That the amount of $897,209.78 in property taxes be expensed in 2021 and
cancelled on rolls 28222541000, 28222431400, 28213431201, 28211231101,
28201820501, 28200740900, 31231231100, 30231141500, 33242220400,
40001120000, 32221020400, 40001960000, 32232731400, 33231420600,
32250631210, 32221231200, 32221441000, 32222520300, 32223340900,
33220210100, 33220431400, 33220710100, 33220941500, 33221010800,
33221110800, 33221831300, 33221840900, 33222010700, 33222041500,
33222220600, 33222910100, 33223220300, 33223231100, 33232241600,
33232410700, 33232431300, 33232841600, 33233010800, 33233410100,
33233420400, 33233431200, 34220420400, 34220431300, 34220441600,
34220610200, 34220720400, 34221010800, 34221020300, 34221120300,
34221410200, 34221410800, 34221431300, 34221820400, 34221841610,
34223610100, 34223620400, 34223641000, 34231210100, 34230641600,
32263210800, 34230220400, 33221120600, 33222141000, 34221720600,
34221841000, 34221920400, 34222031200, 34223320400, 34232431100.
That administration is also directed to void any 2022 penalties currently
attached to these rolls.
Background/
Proposal
The ability for the municipality to collect on tax arrears relating to industrial and
linear tax accounts has become extremely difficult based on decisions of the
Courts. The Virginia Hills decision regarding the validity of linear tax arrears has
made it impossible for municipalities to collect any amounts owing. The Redwater
decision has also affected the oil & gas sector due to the expectations of any
monies left from a bankruptcy be paid first to the AER for reclamation purposes.
Municipal collections are no longer a priority as legislation provided for in the past
due to these decisions.
Discussion/
Options/
Benefits/
Disadvantages:
The request for the rolls above to be expensed and cancelled mostly belong to
Trident and these assets have been sold. The purchasers paid a pro-rated portion
of the 2020 levies as well as the 2021 taxes. This request is for previous years
levies and penalties. We are requesting for the rolls to be expensed and cancelled
in order to clear the arrears off for the new owners. This cancellation includes
penalties of $407,327 (2018-2021), $407,553 in levies and $82,330 of PERC
rebate.
There still remains further Trident assets that have been disclaimed by the Receiver
and handed over to the Orphan Well Association. The Orphan Well Association
44 2022.02.08 Council Package
REQUEST FOR DECISION AGENDA ITEM #
6.1
Page 2 of 2
Version: 2020-01
takes over assets that have not been sold to active companies or have been
disclaimed by the company/Receiver as worthless assets. Once the assets are
under the OWA, taxes are not paid, however they continue to be assessed while
there is still above ground equipment. Only linear assets (the underground
equipment) are no longer assessable.
The County continues to attempt collection of all these arrears from the Receiver at
this time, however, they are all included in the Allowance for Doubtful Accounts at
year end. Any collection will decrease this balance over time.
The amount of 2022 penalties to be reversed is approximately $36,000. By
reversing these amounts in the 2022 general ledger, we are not artificially showing
revenue that will not be collected.
With these Trident assets under new ownership in 2021, the County collected
approximately $95,000 in levies which we expect to continue going forward.
Financial
Implications:
In anticipation of this situation, the County operating budget for 2021 provided for a
$1,100,000 for tax related issues. The amounts being recommended to be
expensed in 2021 can be funded within this envelope.
The voided 2022 penalties will reduce the revenues indicated to date against the
2022 budget for tax penalties that are being over-inflated by booking revenues that
will not be received by the municipality.
Council Options:
1. Cancel the outstanding taxes and void the current year penalties as
recommended.
2. Accept as information
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Follow-up
Actions:
Bill McKennan
Director Approval:
Bill McKennan, Director of Corporate Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
45 2022.02.08 Council Package
REQUEST FOR DECISION
AGENDA ITEM #
6.2
`
Page 1 of 2
Version: 2020-02
Subject: PROVINCIAL EDUCATION REQUISITION CREDIT APPLICATION
Meeting Date: Tuesday, February 8, 2022
Prepared By: Caroline Siverson, Property Tax Officer
Presented By: Caroline Siverson, Property Tax Officer
Link to Strat Plan: Improving Fiscal Sustainability
Recommended
Motion:
That administration submit an application under the Provincial Education
Requisition Credit (PERC) for the uncollectable Education Requisition and the
uncollectable Designated Industrial Property Requisition on rolls
33242220400
28222541000, 31231231100, 28213431201, 28201820501, 28211231101,
30231141500, 28200740900, 28222431400, 29253332100, 29260310700,
29260341600, 29261010800, 29261041600, 29261410700, 29261420300,
30251410110, 30251910700, 30251931200, 31222510100, 31243441600,
32220642100, 32221020400,32221231200, 32221441000, 32222331300,
32222520300, 32223340900, 32223541000, 32231020410, 32231510800,
32232320600, 32232731300, 32232731400, 32233420400, 32233631400,
32233641000, 32240810200, 32250631210, 32252631410, 32263210800,
33220210100, 33220310800, 33220431400, 33220710100, 33220941500,
33221010800, 33221110800, 33221120600, 33221710800, 33221831100,
33221831300, 33221840900, 33221910700, 33222010700, 33222041500,
33222141000, 33222220600, 33222910100, 33222910700, 33223220300,
33223231100, 33231310100, 33231341600, 33231420600, 33232241600,
33232410700, 33232410800, 33232431300, 33232841600, 33233010100,
33233010800, 33233410100, 33233420400, 33233431200, 34213231300,
34213240900, 34220420400, 34220431300, 34220441600, 34220610200,
34220720400, 34221010800, 34221020300, 34221120300, 34221141600,
34221410200, 34221410800, 34221431300, 34221720600, 34221820400,
34221841000, 34221841610, 34221920400, 34222031200, 34222431300,
34223320400, 34223610100, 34223620400, 34223641000, 34230220400,
34230641600, 34231210100, 34231420400, 34232431100, 40000410000,
40001120000, 40001960000.
That administration is directed to contribute the PERC funds, if approved and
received, to the Revenue Stabilization Reserve.
Background/
Proposal
With the downturn in the energy industry in recent years, municipalities are finding it
increasingly difficult to collect property taxes, often due to insolvency or receivership
of oil and gas and other industrial properties.
The province established two programs to assist municipalities where taxes related
to requisitioned amounts cannot be collected from property owners.
46 2022.02.08 Council Package
REQUEST FOR DECISION AGENDA ITEM #
6.2
Page 2 of 2
Version: 2020-01
The PERC program provides affected municipalities with a credit, equal to the
provincial education requisition associated with taxable properties that are
delinquent in payment of education property taxes. The DIRC program provides
affected municipalities with a credit, equal to the DI Property Tax Requisition
associated with taxable properties that are delinquent in payment of the requisition.
Discussion/
Options/
Benefits/
Disadvantages:
In prior fiscal years the Province required a motion of Council to write-off the
accounts before an application would be processed. The program has been
amended to allow municipalities to request funding, without a tax write-off motion,
with the requirement to repay the program if the account is recovered.
It is important that the application be sent early, since the Province has indicated
that funds will be earmarked on a first come first serve basis up to the program
funded envelope.
Administration is submitting an application to the Provincial Education Requisition
Grant for recovery of all school & DIP requisitions paid on these parcels, in the
amount of $307,174.73. This motion will be forwarded to the program as
background for the application as required.
If any collection of arrears is made, Kneehill County will return the amount of school
and DI Property requisitions reimbursed through this grant.
As the tax arrears are generally cancelled and expensed, any grant funds received
should be posted to the Revenue Stabilization Reserve to provide a source of
funding for future tax related issues.
Financial
Implications:
Submission of the application will provide a greater potential of receiving funding in
the current fiscal year.
Council Options:
1. Approve the application to the PERC program.
2. Accept as information
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Follow-up
Actions:
Bill McKennan
Director Approval:
Bill McKennan, Director of Corporate Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
47 2022.02.08 Council Package
REQUEST FOR DECISION
AGENDA ITEM #
7.1
Page 1 of 2
Version: 2020-02
Subject: Wheatland County
Meeting Date: Tuesday, February 8, 2022
Prepared By: Mike Haugen, CAO
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
Support of Wheatland County Resolution Regarding Ensuring Landowners
Remain Whole in Contractual Agreements with Oil and Gas Companies.
Background/
Proposal
Wheatland County is seeking a Seconder for a proposed resolution seeking to
provide resources and protection for landowners when engaging in contract
negotiations/disputes with oil and gas companies.
The proposed resolution is seeking to have the RMA lobby for measures aimed at
ensuring that landowners have resources to negotiate with oil and gas companies
and protections to ensure that agreements that have been entered into are
maintained.
A proposed resolution was reviewed at the most recent Committee of the Whole
Meeting and it was recommended by that group that Council support the proposal
and act as a Seconder.
Since that time, Wheatland County has indicated that they wish to conduct a further
review of the proposed resolution and are intending to bring it forward in the fall
instead of the upcoming spring meeting. Wheatland County has indicated that they
are looking to make minor wording revisions, but are not looking to alter the spirit or
intent of the proposed resolution.
Discussion/
Options/
Benefits/
Disadvantages:
The County is aware that the concerns raised in the Wheatland County resolution
have been raised by ratepayers within Kneehill County as well. While these
concerns are not directed at all oil and gas companies, it is evident that some
companies have chosen this approach.
As Wheatland County intends to make minor revisions, Administration is
recommending that Council support the resolution in principle. The approach will
allow Wheatland County to move forward knowing that they have support. Final
approval would be sought from Council once revisions have been completed.
Financial
Implications:
There are no financial implications associated with the recommended motion.
Council Options:
1. Council may opt to support the resolution in principle.
2. Council may opt to not support the resolution.
3. Council may opt to table this item until final revisions have been completed.
48 2022.02.08 Council Package
REQUEST FOR DECISION AGENDA ITEM #
7.1
Page 2 of 2
Version: 2020-02
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
None
Follow-up
Actions:
Administration will inform Wheatland County as appropriate.
CAO Approval:
Mike Haugen, Chief Administrative Officer
49 2022.02.08 Council Package
Resolution
Ensuring Landowners Remain Whole in Contractual Agreements with Oil and Gas
Companies
Wheatland County_______________________________________________________
Preamble:
WHEREAS original contracts that were signed between Landowners and oil and gas
companies were negotiated “in good faith” with the intention of keeping the
Landowner whole;
AND WHEREAS certain oil and gas operators are allegedly refusing to re-negotiate
lease compensation “in good faith”, as is required by the Surface Rights Act Sec 27(6);
AND WHEREAS certain oil and gas operators allegedly continue to use misleading and
intimidating tactics to coerce Landowners into accepting drastically reduced annual
compensation rates for pre-existing leases;
AND WHEREAS certain oil and gas operators have allegedly used illegal
methods to pressure L andowners into accepting drastically reduced annual
compensation rates;
AND WHEREAS the Land and Property Rights Tribunal (LPRT; formerly known as the
Surface Rights Board) and the courts have upheld that annual compensation
contractually owed to Landowners from oil and gas operators is to be calculated on the
original leased number of acres, as well as using gross revenue for loss of use and
adverse effect values, and is not to be influenced by the economic state of the energy
sector;
AND WHEREAS oil and gas development is an expropriation-like business relationship
imposed on Landowners and the historical pattern of dealings has been to
ensure that the Landowner will remain whole;
AND WHEREAS the Landowner is at a severe disadvantage both financially and in
terms of legal experience, as well as lacking the economies of scale that
advantage the oil and gas companies;
AND WHEREAS a significant unpredictable financial risk exists for Landowners who are
forced to enter into LPRT proceedings after their refusal to accept the coercive tactics of
certain oil and gas operators as it relates to their annual compensation;
50 2022.02.08 Council Package
AND WHEREAS certain recent LPRT decisions have disallowed portions of Landowner
invoiced costs incurred during negotiations, preparation and participation in
the quasi-judicial process, therefore the Landowner is unable “to remain
whole”.
THEREFORE BE IT RESOLVED that Alberta Municipal Affairs and Alberta Energy
mandate that oil and gas operators be required, as has occurred historically, to pay costs
related to contractual negotiations with oil and gas operators and Land and Property
Rights Tribunal proceedings to ensure that Landowners remain whole;
FURTHER BE IT RESOLVED THAT Alberta Municipal Affairs and Alberta Energy
mandate that mediation be mandatory and “in good faith” prior to all Section 27
applications to the Land and Property Rights Tribunal.
MEMBER BACKGROUND:
The oil and gas industry in Alberta has successfully expanded over past decades by the
granting of leases by the Alberta government and the subsequent “good faith” negotiations
of lease terms between Landowners and oil and gas companies to access resources. An
over-riding principle of the development of oil and gas leases on privately owned land was
that, in return for being subject to expropriation of their land use, the Landowner is not to
experience financial loss due to the development (is to be “made whole”). This
expropriation-like relationship deprives the Landowner of the ability or the right to end the
lease, have the area reclaimed and returned to its original use. The Landowner is obliged,
over decades, to remain in the lease arrangement.
Historically, Landowners and oil and gas companies have engaged in “good faith”
negotiations to develop lease terms and to renew leases that were acceptable to both
parties. In Wheatland County, since 2019, certain oil and gas companies have led the
breakdown of “good faith” negotiations with Landowners. The trust and respect between
Landowners and the oil and gas operators functioning on their land has been severely
strained. This has resulted in undue stress, anxiety, and the potential for severe financial
loss.
The Wheatland and Area Surface Rights Society (WAASRS) has reorganized to provide
information regarding Landowner rights and the processes involved when dealing with oil
and gas operators who attempt to unilaterally reduce compensation payments and/or
refuse to engage in “good faith” negotiations. WAASRS has 110 members and has met
with multiple MLAs as well as the Minister of Energy.
Compensation is negotiated based on the Landowner’s gross loss of use plus the adverse
effect of hosting the site/access road. Compensation is not tied to the economies of the oil
and gas industry. Landowners have their own variable risks of business (weather, drought,
51 2022.02.08 Council Package
insect infestations, resistant weed strains, commodity prices) without the pressure of being
subjected to the risks of oil and gas pricing. Compensation has been eroded over time by
the fact that leases do not include an annual cost of living adjustment; this was left to be
factored into the 5-year compensation review.
Certain oil and gas companies are refusing, despite efforts by Landowners, to renegotiate
lease compensation “in good faith” as is required by the Surface Rights Act Sec 27(6).
Certain Landowner requests for the legislated 5-year compensation review have been
ignored outright (predating 2019). Landowners consistently report being unable to contact
operators after receiving notifications of upcoming reviews. Landowners are taking
significant time from their primary business to deal with these oil and gas company issues.
Misleading and intimidating tactics are also being used by certain oil and gas companies in
an attempt to coerce Landowners into accepting reduced compensation in the range of 40-
60% decreases. These tactics include, but are not limited to, aggressive written and verbal
communications, attempts to force Landowners to accept compensation for smaller
acreage than is on their original leases, threats of quasi-legal action if signing is not
completed, and implying that signing will prevent bankruptcy or orphaned wells that would
further disadvantage the Landowner. In addition, unilateral attempts to change
compensation to reflect net (as opposed to gross) values and not returning repeated
Landowner calls or emails regarding negotiation has also occurred. There are certain
Landowners who have not understood their rights and felt pressured to sign for reduced
compensation to avoid the threats of further costly and time-consuming action. Certain oil
and gas companies have since gratuitously advertised that these Landowners were in
agreement with the major reductions. Specific examples of these tactics include a
Landowner being berated and threatened during a telephone call in July 2021, as well as
multiple follow up letters from Landowners who note that they signed agreements under
duress.
Certain oil and gas companies have used illegal methods to further pressure Landowners
into signing for drastically reduced annual compensation. These methods include, but are
not limited to, significant shortfalls (40-60%) in the value of cheques/deposits sent for
annual lease compensation in the absence of renegotiated leases, late notification of the
review process to the Landowner (Surface Rights Act Sec 27(4)(a)), and inadequate or
misleading notification of the oil and gas company’s intention to review the compensation
rate (Surface Rights Act Sec 27(5)). Specifically, Landowners that received a shortfall
compensation payment were forced to wait 17 months for the balance of the payment and
wasted valuable time working to receive payment and are still attempting to negotiate in
good faith.
The calculation of compensation using gross revenue for loss of use (excluding certain
specialty crops) has been historically and recently upheld by the courts and the LPRT.
Additionally, the courts and LPRT have upheld the fact that compensation must be paid on
the total number of acres in the original lease as the operators retain the right to use the
full acreage at any time. Oil and gas companies are not allowed to consider that the site
has been partially reclaimed. Weed control is a specialized science and has not been seen
52 2022.02.08 Council Package
to be adequately dealt with by the oil and gas operators. Landowners have generally
subsidized the site management responsibilities of the oil and gas operators by including
weed control on portions of the leased area as part of their annual land use practices.
Despite the above, certain oil and gas companies are pressuring Landowners to accept
reduced compensation based on net values and a reduced acreage size.
Landowners lack the economies of scale that enable and significantly advantage the oil
and gas companies. The primary business of Landowners is not in the legal realm and to
be pitted against the financial backing and legal teams of an oil and gas company in a
quasi-judicial process (LPRT) is intimidating and is evidence of a very uneven playing field.
The threat of being forced into the Section 27 hearing process, the unwillingness of certain
oil and gas companies to negotiate “in good faith” and the fact that the Landowner is
disadvantaged both financially and in terms of legal experience makes the Landowner
susceptible to the pressure to sign for drastically reduced compensation. Additionally,
certain oil and gas companies have threatened in writing to seek recovery of their corporate
costs (from the Landowner) arising out of any process before the LPRT, which is
unprecedented.
The financial risk for Landowners of a Section 27 hearing is large, unpredictable and
significantly outweighs the value of their individual lease compensation. Recent Landowner
costs to prepare for and participate in a Section 27 hearing have been in the range of
$20,000 - $50,000.00.
To be forced directly into the hearing process without good faith negotiations having
occurred, due to a refusal to accept a compensation reduction of 40-60% or to have
compensation reviewed at the legislated 5-year mark, contravenes the Surface Rights Act
Sec 27(6).
Recent LPRT decisions have disallowed portions of invoiced costs from the Landowner.
These disallowed portions are at the discretion of the LPRT panel and appear to be
punitive, arbitrary and supportive of the oil and gas companies involved. A landowner is
extremely disadvantaged if there is a possibility that their costs for engaging legal or other
expertise to participate in the quasi-judicial process will not be recoverable.
Landowners are open to a future which includes a return to the “good faith” negotiations
that linked Alberta’s oil and gas and agricultural industries. Alberta relies on both industries
and the world class reputations that they have developed. The ability to work together
cooperatively is a necessary requirement of future energy development and a prosperous
province. Certain oil and gas companies are creating an atmosphere of intimidation that
undermines trust, good faith and future negotiations for companies who are still working
53 2022.02.08 Council Package
REQUEST FOR DECISION
AGENDA ITEM #
7.2
Page 1 of 1
Version: 2020-02
Subject: Policy #3-1, Council Compensation and Expense Reimbursement
Meeting Date: Tuesday, February 8, 2022
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council approve Policy #3-1, Council Compensation and Expense
Reimbursement, as presented.
Background/
Proposal
In the past, Councillor’s who were a Councillor Representative to the following
Committees were approved to attend the Conference that is organized by their
association’s affiliate:
• Agricultural Service Board- Provincial ASB Conference
• Agricultural Service Board- Summer Tour
• Kneehill Housing Corporation- Alberta Seniors and Community Housing
Association (ASCHA) Convention
• Drumheller and District Solid Waste association- Waste Reduction
Conference
• Kneehill Regional Family and Community Support Services Board- Family
and Community Support Services Conference
• Central Alberta Economic Partnership- Economic Development Association
Conference
Discussion/
Options/
Benefits/
Disadvantages:
With the amendments made to Policy#3-1, back in March 2021, some of these
conferences were missed in the policy. Administration recommends to add the
listed conferences marked in red in the policy to avoid bringing these to Council for
approval on a regular basis.
Financial
Implications:
No financial implication to the 2022 budget as these events were already budgeted.
Council Options:
1. Approve Policy #3-1
2. Amend Policy #3-1
3. Receive for Information.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments: Policy # 3-1, Council Compensation and Expense Reimbursement.
Follow-up
Actions:
CAO Approval:
Mike Haugen, Chief Administrative Officer
54 2022.02.08 Council Package
POLICY
Section Policy No. Page
COUNCIL POLICIES 3-1 1 of 7
Policy Title Date: Motion No.
Council Compensation and Expense
Reimbursement
June 8, 2021 126/21
Purpose:
The purpose of this policy is to establish salary and expense reimbursement for the Councillors of Kneehill
County.
Policy Procedure:
Base Rate
1. “Base Rate” means the monthly rate paid to Councillors for attendance at the following:
• Meetings with residents and Community Groups (include open houses and public meetings.)
• Informal meetings with the CAO, staff and Councillors
• Preparation for Council and Committee meetings.
• Work within the divisions with residents and businesses.
• Attendance at meetings and social functions as dignitaries representing the County. (eg.
Remembrance Day ceremonies, parades, Christmas Parties, farewell parties, photo ops)
2. Elected Officials shall receive a basic salary per month, as detailed under “Monthly Salary” in Part 1 of
Schedule A, for activities as described above.
3. The base rate will be modified each year as needed based on any organizational market adjustments
included in the County’s approved budget.
Per Diems
4. “Per Diem” means the daily rate paid to Councillors for attendance at approved meetings/Conferences
as follows:
• Regular Council meetings, Special Council meetings, Committee of the Whole meetings and
Organizational meetings
• All internal committee meetings of the County
• All external Committee or Commission meetings of the County for which no other per diem is
paid.
• Conferences/Conventions
The fall and spring RMA Conventions
The Agricultural Service Board Convention (Councillor Representatives of the ASB)
The Agricultural Service Board Summer Tour (Councillor Representatives of the ASB)
The Federation of Canadian Municipalities Conference
The Annual Alberta Urban Municipalities Alberta Municipalites Conference (Reeve or
Designate)
The Economic Development Association Conference (Councillor Representative for
Central Alberta Economic Partnership)
55 2022.02.08 Council Package
POLICY
Section Policy No. Page
COUNCIL POLICIES 3-1 2 of 7
Policy Title Date: Motion No.
Council Compensation and Expense
Reimbursement
June 8, 2021 126/21
Alberta Seniors and Community Housing Association (ASCHA) Convention (Councillor
Representatives for Kneehill Housing Corporation)
Waste Reduction Conference (Councillor Representative for Drumheller and District
Solid Waste Association)
Family and Community Support Services Conference (Councillor Representative for
Kneehill Regional FCSS)
• RMA District Meetings including:
The fall and spring Central Zone Director meetings. (Reeve or Designate)
• Meetings with other municipalities
• Meetings with other government agencies
• Training sessions including:
Elected Official Education Programs
Annual Brownlee Law Seminar
Annual RMRF Law Seminar
• Attendance as an alternate at a Committee or Commission meeting.
• All other meetings approved by Council.
5. Councillors shall be eligible to claim a per diem amount as detailed under “Per Diem” in Part 2 of
Schedule A, for time spent attending meetings and/or functions identified above.
6. Councillors will be compensated at full day per diem or half day per diem subject to the following
qualifications, inclusive of travel time:
a. Meeting(s) 0-4 hours- half day per diem,
b. Meeting(s) 4-8 hours- full day per diem
c. Meetings(s) 8 + hours- Total claim may not exceed one full day per diem
7. If a Councillor is a Chair of a Committee meeting, then that meeting may be considered to be a full day
for that Councillor.
8. It is the responsibility of the Councillor to ensure a motion of Council for the Councillor’s attendance is
made prior to the Councillor claiming it on their monthly expense report.
9. In cases where Reeve/Councillors have been appointed to a special committee/board where
meetings are held outside of County boundaries (i.e. RMA Committees), a resolution of
Council is required to confirm such appointment. Once Council approval has been
provided, the Reeve/Councillor is entitled to collect a per diem amount for attendance at
these out-of-County committee/board meetings.
10. If the Reeve attends or participates in a meeting in an ex officio capacity, the Reeve will be considered
in serving as an appointed committee member and is eligible to claim a per diem for attending the
meeting.
11. The Per Diem Rate will be modified each year as needed based on any organizational market
adjustments included in the County’s approved budget.
Time Sheets/Expense Reports
12. All Councillors shall submit a monthly timesheet and expense report for reimbursement by the fourth
business day of the following month.
56 2022.02.08 Council Package
POLICY
Section Policy No. Page
COUNCIL POLICIES 3-1 3 of 7
Policy Title Date: Motion No.
Council Compensation and Expense
Reimbursement
June 8, 2021 126/21
13. In the event that timesheets are not received by the fourth business day of the following month, only
the honorarium and the communications allowance will be processed and any outstanding
compensation will be added to the next month’s compensation.
14. To provide for transparency, the Councillor Expense Sheets will be displayed on the Kneehill County
Website.
Boards, Commission or Committees
15. In the event that a Councillor shall receive any remuneration from another board, commission or
committee for the Councillor’s duly authorized attendance, on behalf of the County at a meeting of
said board, commission or committee, the Councillor shall pay to the County said remuneration before
accepting any remuneration, allowance or expenses from the County. If remuneration by the external
entity is less than the County policy, the difference will be paid to match County policy.
16. It is the Committee Member’s duty to call an Alternate Committee Member to attend a Committee
meeting if the regular Committee Member cannot attend. A Committee Member may also invite an
alternate member to attend a Committee meeting, as an observer only (non-voting), should the
Committee Member deem it necessary for the alternate member to attend the meeting.
17. As per the Municipal Government Act, Section 154 (2), the Reeve is a member of all Council
Committees and all bodies to which Council has the right to appoint members under the Act, unless
the Council provides otherwise.
Reeve allowance for attending ad hoc meetings
18. There may be times where the Reeve’s attendance is requested by a Minister, RMA president, or other
top officials, and the meeting date is before the next Council meeting to get prior approval. In these
circumstances, the Reeve is authorized to attend and receive a per-diem for his attendance.
Mileage
19. Mileage will be paid to Councillors while they are on County Business.
20. Mileage rates are set annually using the rate determined by Canada Revenue Agency.
Meals
21. Where a Councillor is required to travel on approved County business, the Councillor may claim:
a. a meal allowance identified under “Meal Allowance” in Part 4 of Schedule A; or
b. the actual cost of the meal (including gratuity and GST) with the submission of a receipt.
22. Kneehill County will not provide reimbursement for alcoholic beverages.
23. The meal for a spouse or significant other shall only be paid for by the County as part of a larger
business group.
Travel Remuneration
24. An overnight allowance of $30.00 per night will be provided to Council members for the actual nights
spent away from home while they are required to travel on County business.
25. Hotel Accommodation Expenses incurred by Members of Council while on County business shall be
reimbursed with a submission of a receipt.
57 2022.02.08 Council Package
POLICY
Section Policy No. Page
COUNCIL POLICIES 3-1 4 of 7
Policy Title Date: Motion No.
Council Compensation and Expense
Reimbursement
June 8, 2021 126/21
26. Councillors who choose private accommodations instead of commercial accommodation
are eligible to be reimbursed $100.00 per night with no receipts required.
27. Other travel expenses (parking, taxis, etc.) will require a receipt in order to be reimbursed.
28. When flying to a conference is less expensive than driving, the County will reimburse the Councillor for
the average cost of the flight, mileage to and from the Calgary International Airport, airport parking
fees, and taxi or bus costs from the airport to the venue or to the destination hotel. No additional
allowance will be paid for the additional meals or overnight accommodations due to any increase in
travel time resulting from the decision to use a personal vehicle.
Councillor Partners Program and Allowance
29. An overnight allowance of $30.00 per night can be claimed by all Councillors who bring their significant
others to a conference.
30. Kneehill County will pay for the Partners’ Programs attended during the RMA Conference, the
Agricultural Service Board Summer Tour and the Federation of Canadian Municipalities (FCM)
Conference.
31. Kneehill County will cover the cost for spouse’s airfare expense to FCM.
Communications
Electronic Devices
32. An electronic device can be defined as, but not limited to, laptop computer, tablet or any other device
as approved by the CAO.
33. All Councillors at the beginning of the Council term, are provided with an electronic device.
34. The Electronic Device will come preloaded with all software in to:
a. Open Email
b. Web-based collaboration (eg. Go to Meeting)
c. Open Word Files
d. Open PDF files
35. At the end of the Council term, a Councillor may maintain ownership of his/her electronic
device.
36. If the electronic device supplied by Kneehill County malfunctions and is in need of repair during the
Council term, a Councillor can contact the CAO to arrange service. Maintenance is limited to County
supplied devices only.
Allowance
37. Councillors are eligible to receive a communication allowance, as detailed under “Communications
Allowance” in Part 5 of Schedule A, for items which may include but are not limited to:
e. Cellular phone
f. Internet connection
g. Long distance calls
58 2022.02.08 Council Package
POLICY
Section Policy No. Page
COUNCIL POLICIES 3-1 5 of 7
Policy Title Date: Motion No.
Council Compensation and Expense
Reimbursement
June 8, 2021 126/21
h. Communication facility costs.
Divisional Meeting Allowance
38. An allowance for each Divisional Councillor will be set during the budget deliberations, as detailed
under “Divisional Meeting Allowance” in Part 6 of Schedule A, for each Councillor to host one
Divisional Meeting per year.
39. In order for the Divisional meeting expenses to be covered by the County, the meeting needs to be
advertised and promoted as per Kneehill County’s Advertising Bylaw.
40. The Divisional Councillor must complete a report to Council after the event.
Benefits
Group Health Insurance
41. Kneehill County Councillors will be covered, through a special insurance classification, under the
Kneehill County’s group health coverage. The cost of these premiums will be 100% covered by Kneehill
County.
42. The Group Health Coverage categories include the following:
• Resilience Services (Employee Assistance Program)
• Extended Health Care
• Dental Care
• Health Spending Account of $750 per Councillor per calendar year
43. Should the Councillor no longer qualify under the current group health plan, due to age restriction, an
alternative private plan with similar coverage, available through Kneehill County’s current carrier will
be provided.
Accidental Death & Dismemberment and Disability Insurance
44. Councillors will also be covered for a 24-hour Accidental Death and Dismemberment and disability
insurance policy through the Alberta Association of Municipal Districts and Counties, as follows:
• $100,000 AD&D insurance
• $300 weekly Accident Indemnity
• $15,000 Accidental Medical
• $5,000 Dental Accident
45. The cost of these premiums will be 100% covered by Kneehill County. There is no age limitation to this
policy.
46. The premium associated with Accidental Death & Dismemberment and Disability Insurance is a taxable
benefit to the Councillor.
Promotional Clothing
47. As Council is elected for a four-year term, each Councillor may at any time during this term receive up
to $600.00 of County merchandise. During their term, a pro-rated amount will be available for any
Councillor that is elected through by-election.
59 2022.02.08 Council Package
POLICY
Section Policy No. Page
COUNCIL POLICIES 3-1 6 of 7
Policy Title Date: Motion No.
Council Compensation and Expense
Reimbursement
June 8, 2021 126/21
48. Should the cost of the clothing or goods be greater than the maximum County donation, then the
Councillor will be required to reimburse the difference prior to the merchandise being delivered.
49. As this is Kneehill County promotional material, should no merchandise be purchased or selected, no
other items or cash equivalent will be distributed to any Councillor.
Jerry Wittstock,
Reeve
Mike Haugen,
CAO
Approved: March 9, 2021 126/21
Approved: June 8, 2021 260/21
Approved: June 8, 2021 126/21
Review Date: June 8, 2025
60 2022.02.08 Council Package
Schedule “A”
Part 1- Monthly Salary
Council shall receive the following monthly honorarium as follows:
Monthly Salary
Reeve $2,800.00
Deputy Reeve $2,400.00
Councillor $2,100.00
Part 2- Per Diem
Per Diem Rates for all members of Council are as follows:
Per Diem Rate
Full Day $325.00
Half Day $162.50
Part 3- Mileage
Mileage rates for all members of Council are as follows:
Mileage
CRA Rate
Part 4- Meal Allowance
Meal allowance without receipt for all members of Council are as follows:
Meal Allowance
Breakfast $15.00
Lunch $15.00
Dinner $25.00
Part 5- Communications Allowance
Council shall receive the following Communication allowance:
Communications Allowance $200.00 per month
Part 6- Divisional Meeting Allowance
The following allowance for each Councillor to host a Divisional meeting will be included in the draft budget
each year:
Divisional Meeting Allowance $500.00 per Councillor
61 2022.02.08 Council Package
REQUEST FOR DECISION
AGENDA ITEM #
7.3
Page 1 of 2
Version: 2020-02
Subject: Southern Alberta Energy from Waste Association (SAEWA)
Meeting Date: Tuesday, February 8, 2022
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council direct administration to include the Southern Alberta Energy
from Waste Association membership in the Operating Budget.
Background/
Proposal
The Southern Alberta Energy from Waste Association is a non-profit coalition of
municipal entities and waste management jurisdictions in southern Alberta
committed to the research and implementation of energy recovery from non-
recyclable waste materials that will reduce long-term reliance on landfills.
Established in 2009, SAEWA is seeking to foster sustainable waste management
practices that contribute to our society’s overall resource efficiency and
environmental responsibility. SAEWA is in the final planning stages to develop an
Energy from waste facility that will handle the conversion of municipal and other
sources of solid waste into energy. This facility is proposed to be built at the Newell
County Landfill just outside of Brooks.
Discussion/
Options/
Benefits/
Disadvantages:
In 2010, the DDSWM upgraded their facility to provide service to our region for the
next 50+ years. As the capacity to deal with our regional waste is available for
many years, it may not be feasible to ship our waste to this new facility once built.
Up until this time, the DDSWM had maintained a membership is SAEWA on behalf
of its member municipalities.
On January 12th, 2021 Council approved to pay the 2021 requisition on behalf of
Kneehill County. There was no direction given for future years.
Financial
Implications:
Since the inception of this organization, DDSWM has purchased a membership on
behalf of all municipalities within DDSWM. At the DDSWM meeting on December
17th, 2020, the organization passed a motion to withdraw their membership from the
SAEWA, and that each individual municipality purchase their own membership
should they choose to remain part of SAEWA.
The membership fee is $.53 per capita; Kneehill County would receive an invoice
for $2,650.53.
Council Options:
1. Council may direct administration to include the SAEWA membership in the
Operating Budget.
2. Council may opt to direct Administration to explore any requirements for
ending the County’s membership in SAEWA.
62 2022.02.08 Council Package
REQUEST FOR DECISION AGENDA ITEM #
7.3
Page 2 of 2
Version: 2020-02
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
SAEWA Board Meeting Highlights
Follow-up
Actions:
CAO Approval:
Mike Haugen, Chief Administrative Officer
63 2022.02.08 Council Package
SAEWA Board Highlights Sheet – 2021.12.10 1 | P a g e
December 10, 2021 - Board Meeting Summary Highlights
A full review of approved meeting minutes is available at: saewa.ca / Board Meeting
Minutes
The meeting was called to order by Chair Grant @ 12:08 p.m.
- The Board did Motion – carried all
To move the December 10, 2021 Agenda as presented
- The Board did Motion – carried all
To approve the minutes from the October 8, 2021 Board meeting as presented
- The Board did Motion – carried all
To approve the December 8, 2021 Executive Minutes (draft) as circulated for information
- The Board did Motion – carried all
To approve the SAEWA 2022 Budget as presented
- SAEWA Board Orientation session commenced @ 12:27 p.m. – The Chair opened the
session with round-table Introductions
- A power- point was delivered by Administration beginning in the order of the SAEWA
Bylaws and policies as they pertain to the organization: Board Representation and
Individual Board Representative, and Communication Policy documents
- The Chair did for the record advise that there is 1 interim position vacant until the AGM
2022 to serve on the Executive Committee – an interest in serving as interim Executive
Officer at Large has been received and recorded
- Detailed History & Background of SAEWA, project developments and documents
provided by the project Champions: Vice Chair / Project Lead Paul Ryan; Kim Craig
(former Chair 2012 – 2016; Executive / Director 2012 – current; and current Chair, Tom
Grant, and Director, Greg Sheppard) whom have all been part of the project since
inception of working group to the organization non-profit and Society of Alberta
development 2012
- Detailed discussion of the Communication Policy and Plan was provided emphasizing
we are in a formal EOI procurement process and the Talking Points have been
established to maintain continuity of information which is critical to the project and that all
inquiries for information or media should be forwarded to SAEWA administration:
sherry@saewa.ca to be reviewed by the SAEWA Steering Committee
- SAEWA Steering Committee was introduced to the new Board and background provided
as to their role and representation of the SAEWA project and the REOI, and EOI
screening and selection process which we are in progress of
- Review of Most Common Questions asked: What is taking So Long?
Where a detailed discussion and feedback was provided that included recognition of the
fact that $2.3 million dollars of engineering has been completed through grant funding
that involved significant delays due to a long and difficult process waiting, searching for
funding whereas a private investment would not have had these delays as they have
established funding so while that has been the most obvious delay it also speaks to the
accomplishment of SAEWA in moving a $500 – 700 million dollar EfW project forward
progressively in the order required without bias or subjectivity of information as SAEWA
64 2022.02.08 Council Package
SAEWA Board Highlights Sheet – 2021.12.10 2 | P a g e
has always remained neutral until the science has been proven in order to make a
balanced, informed, and responsible decision that cannot be challenged by science or
out-layer logic
- An overview of the Economic Outputs Summary reported within the power point
presentation which was a document created by HDR (Engineers of Record) to capture
the economic benefits of an EfW project in the Newell County Economic Region
- Discussion provided on the background of HDR Corporation as the Lead EfW
Engineering Specialist Firm in Canada and SAEWA’s Engineer of Record
- The EOI screening & selection process is scheduled for Q1 2022 – Q1 2023 as the
Road Map forward was reviewed establishing projected timelines for moving project
deliverables forward
- Funding of the EOI discussed in greater detail as questions put forward: If SAEWA is not
successful in their application to Federal: Canada Jobs Grant and Provincial: Alberta
Community Partnerships Funding Program how will the EOI screening process be
completed? – SAEWA Administration advised we will be discussing the review of the
project budget with HDR at the next Steering Committee Meeting in process of being
scheduled which will be supportive of expediting the process
- All were advised that SAEWA has sent an update to the EOI (3) consortia to advise that
the process is being scheduled for Q1 2022 (acknowledgements of the update were
received from the consortia) Action Item: SAEWA will update them further on the status
early 2022 keeping them informed that the review process is moving forward
- Board Reports received
- Next Board Meeting scheduled for Friday, January 28, 2022 (note: Board Meetings
are scheduled to be held the 4th Friday of the month)
- End Meeting 3:02 p.m.
-
& Best Wishes for a Happy & Safe Holiday Season
Thank you to our members and see you in 2022
65 2022.02.08 Council Package
REQUEST FOR DECISION
AGENDA ITEM #
7.4
Page 1 of 2
Version: 2020-02
Subject: Proposed Kneehill Medical Services Recruitment and Retention Terms of
Reference
Meeting Date: Tuesday, February 8, 2022
Prepared By: Mike Haugen, CAO
Presented By: Mike Haugen, CAO
Link to Strat Plan: Preserving Rural Way of Life
Recommended
Motion:
That Council approve the Medical Services Recruitment and Retention Terms
of Reference in principle.
Background/
Proposal
The municipalities of Kneehill County, Town of Three Hills, Town of Trochu, Village
of Acme, Village of Carbon, and Village of Linden currently collaborate on the
recruitment of Doctors and other medical staff. This is conducted through the Doctor
Recruitment and Retention Task Force and is focused on the Three Hills Medical
Clinic.
At the request of its municipal members the Kneehill Regional Partnership
undertook a review of the Task Force terms of reference with the intent of clarifying
and updating them.
As part of this process the Partnership consulted with member municipalities and
the current Task Force through multiple surveys.
After considering this feedback, the Partnership established parameters for the
Task Force and generated a updated terms of reference for consideration.
Discussion/
Options/
Benefits/
Disadvantages:
The updated Terms of Reference provide clarity in the Task Force’s composition,
operation, and scope of activities.
The Partnership is suggesting that the Task Force expand its focus beyond the
Three Hills Medical Clinic. It is also suggesting that the Task Force define its own
scope regarding medical services with the caveat that Doctors and Nurse
Practitioners be the priority.
Additionally, the proposed Terms of Reference creates an annual funding
component that does not exist under the existing Task Force documents.
Financial
Implications:
Adoption of the proposed Terms of Reference would create an annual funding
commitment of $10,000 per year.
Previously, the Task Force would make large funding calls as necessary. The last
funding call to members was several years ago.
Council Options:
1. Council may opt to approve the proposed Terms of Reference in principle.
2. Council may opt to not support the proposed Terms of Reference.
66 2022.02.08 Council Package
REQUEST FOR DECISION AGENDA ITEM #
7.4
Page 2 of 2
Version: 2020-02
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Proposed Kneehill Medical Services Recruitment and Retention Terms of
Reference.
Follow-up
Actions:
Administration will notify the Kneehill Regional Partnership as appropriate.
CAO Approval:
Mike Haugen, Chief Administrative Officer
67 2022.02.08 Council Package
1
Kneehill Medical Services Recruitment and Retention Task Force
Regional Agreement
Name
The name shall be the Kneehill Medical Services Recruitment and Retention Task Force (the
“Task Force”).
Purpose:
The purpose of the Task Force is to build a sustainable system for the attraction and retention
of medical professionals that will establish ongoing healthcare services to the member
communities within Kneehill County.
Objectives
1. To facilitate recruitment and retention of needed medical professionals, with a focus on
retention.
2. To reduce the need for recruitment through retention efforts, focusing on community
integration.
3. To act as community boosters during medical professional recruitment processes.
4. To evaluate specific issues that may restrict or limit the effectiveness of retention or
attraction activities and make recommendations to relevant agencies or groups to
address those issues.
Medical Professionals
The Task Force will be responsible for defining the scope of “Medical Professionals” with the
understanding that Doctors and Nurse Practitioners will be the highest priorities.
Scope of Activities
In order to fulfill the objectives of the Task Force, the following activities are considered In
Scope:
- Liaise with Alberta Health Services (AHS) and be familiar with AHS recruitment roles,
plans, and strategies.
68 2022.02.08 Council Package
2
- Identify key community players and establish practices for introducing potential
recruitments to the regional communities.
- Develop programs and incentives to develop and attract locally trained doctors.
- Facilitate the introduction of medical students to rural communities and practice.
- Establish a standard scope and process for retention contracts.
- Develop ways of showing appreciation for medical professionals through fostering
community support and awareness.
- Identify and celebrate successes.
The following activities are considered outside the scope of the Task Force:
- Duplication of AHS activities.
- Fundraising.
- Providing subsidies or funding to private business interests.
- Having involvement in the day to day operations of medical professionals.
Working Groups and Sub-Committees
The Task Force may decide to appoint working groups or sub-committees to work on specific
functions. Such working groups or sub-committees will be given clear written mandates by the
Task Force.
External stakeholders may be appointed to working groups and sub-committees by the Task
Force.
No working group or sub-committee shall be delegated authority from the Task Force or have
the ability to bind the Task Force.
Composition of the Task Force
The Task Force will be comprised of:
1. One elected official from each member municipality as a primary voting member.
2. One elected official from each member municipality as an alternate member.
3. One Dr. Representative as chosen by the voting members of the Task Force.
4. The CAO or designate of each member municipality as non-voting members.
Voting
Only primary members or those elected officials acting in a primary role may vote.
69 2022.02.08 Council Package
3
Decisions of the Task Force will be made through resolution of the Task Force. Votes will be
determined by majority rule.
Attendance
Alternates may attend meetings as observers only but will refrain from speaking and voting
unless attending as the primary member.
Quorum
Quorum of the Task Force is four (4) voting members which must include either the Chair or
Vice-Chair.
Meeting Frequency
The Task Force will meet quarterly. Additional meetings may be called by the Chair with 24
hours notice to the other members.
Chair and Vice-Chair
Each year at the first meeting following the annual Organizational Meetings of the member
municipalities, the Task Force will appoint the positions of Chair and Vice-Chair from among the
primary members.
The role of the Chair is to:
1. Preside at all meetings of the Task Force.
2. Act as the spokesperson for the Task Force.
3. Act as the point of contact between the Task Force and others such as health
practitioners and potential recruitments.
The role of the Vice-Chair is to fulfill the role of Chair when the Chair is absent.
Electronic Attendance
While in person meetings are preferred, members may attend electronically provided that:
1. The meeting venue can support such attendance.
2. Such attendance is not disruptive to the meeting.
3. The member attending electronically is in a secure non-public location.
70 2022.02.08 Council Package
4
The Task Force may choose to discontinue an attendee’s electronic attendance during a
meeting if, in the majority opinion of the Task Force, the above criteria is not satisfied.
Upon prior agreement, the Task Force may conduct a meeting entirely electronically.
Hosting
Members will share hosting responsibilities. Hosts will be responsible for arranging meeting
locations, access, and any required audio/visual needs.
Agendas
A formal agenda will be circulated one (1) week prior to meetings, whenever possible.
Minutes
Draft minutes from each meeting will be circulated to member municipalities within two (2)
weeks following each meeting.
Reporting
Each year prior to September 1st the Task Force will submit an annual report to the member
municipalities. At a minimum, the report will outline the activities undertaken by the Task Force
and any working groups/sub-committees, current financial status, activity plan and proposed
budget for the upcoming year, as well as a three (3) year financial forecast.
Funding
The Task Force will base its budget and financial forecast based on a per capita rate of $2.00.
Reserves
The Task Force will establish a retention reserve and endeavour to maintain a normal balance
of $100,000. In no instance will the amount of the reserve exceed $150,000.
Authority
No individual or municipal member of the Task Force has the sole authority to commit the Task
Force to an expenditure or course of action.
71 2022.02.08 Council Package
5
Neither an individual or municipal member nor the Task Force has the authority to commit one
or more municipal partners to an expenditure or course of action.
Managing Partner
For the purposes of facilitating the activities of the Task Force, Kneehill County will act as the
Managing Partner. To fulfill this role, Kneehill County will provide:
1. Financial Management.
2. Record keeping as per County policy.
3. Provision of administrative support necessary to produce agendas, minutes, and other
tasks as required.
Termination by a Partner
A municipal member may withdraw from the Task Force by giving at least six month’s written
notice to the other municipal members. The effective withdrawal date shall be the first
December 31st after the six month notice period is concluded.
Dispute Resolution
Any matter of Intermunicipal concern between the municipalities shall be referred to the
Kneehill Regional Partnership for consideration. The decision of the Partnership shall be
deemed final.
Indemnity
The municipal members shall be jointly responsible for the defense of any actions, suits or
claims of any kind brought against the Task Force or against an individual member in respect of
or arising out of the operations or undertakings of the Task Force. In the event of a judgement,
order, or award of any kind being made against the Task Force, or a municipal member, as the
result of undertakings of the Committee, the municipal members shall be jointly responsible for
the payment of all costs associated with such legal process, award, order, or judgement with
each Party’s share being equally apportioned.
Enactment
This protocol replaces the Doctor Recruitment and Retention Task Force Terms of Reference
adopted under the Kneehill Regional Partnership. The previous Dr. Recruitment and Retention
Task Force is disbanded and replaced with the Task Force established by this document.
72 2022.02.08 Council Package
6
Funding held by the Kneehill Regional Partnership for the Dr. Recruitment and Retention Task
Force will be transferred to the Task Force established by this document.
Adoption Signatures
Kneehill County Town of Three Hills
_________________________ _________________________
Reeve Mayor
________________________ _________________________
CAO CAO
Town of Trochu Village of Acme
_________________________ _________________________
Mayor Mayor
________________________ _________________________
CAO CAO
Village of Carbon Village of Linden
_________________________ _________________________
Mayor Mayor
________________________ _________________________
CAO CAO
73 2022.02.08 Council Package
REQUEST FOR DECISION
AGENDA ITEM #
9.0
Page 1 of 1
Version: 2020-02
Subject: Council & Committee Reports
Meeting Date: Tuesday, February 8, 2022
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council accepts the Councillor & Committee Reports item as information.
Background/
Proposal
The purpose of the Council and Committee Reports is to provide each member with
the opportunity to bring forward any matter of general interest to Council or the
County.
Discussion/
Options/
Benefits/
Disadvantages:
Council reports will be included on the agenda when requested by Council and
reports may be either in writing, or verbally, or a combination of both.
Financial
Implications:
No cost
Council Options:
1. That Council accepts the Council and Committee Reports.
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Council & Committee Reports
Follow-up
Actions:
CAO Approval:
Mike Haugen, Chief Administrative Officer
74 2022.02.08 Council Package
Carrie Fobes Division 4
Kneehill Housing Corporation
Meeting Date: December 16, 2021
The meeting consisted of board position being filled by old and new
members.
The board made the decision to increase the rent from $25 to $30 per
resident a month.
Wage review to be done in January 2022.
Reno’s in Linden to upgrade some suites, molding testing was
completed, and all was good.
Most housing has been filled in Kneehill county just a few vacancies.
Looking at ways to advertise for filling empty suites.
Carrie Fobes
75 2022.02.08 Council Package
1
Faye McGhee Division 1
January 30, 2022 Council and Committee Report
Police Advisory Committee
Meeting Date: January 20, 2022
∗ First meeting since the municipal election.
∗ Jeff Bourne, Councilor for Delburne elected as the chair for this committee.
∗ Sgt. Jamie Day of the Three Hills RCMP gave a thorough report. Highlights include:
-Seen a significant increase in Calls to Service and attributes this to the fact that this
detachment has worked hard at connecting with the residents and as a result the public
is building a higher level of trust and that the success rate of apprehending suspects.
-Substantial increase in phone and internet scamming is very concerning. Is spending
time educating public and welcomes anything we all can do. Dating type sights are
scamming adults. Schools and other groups have made requests for Cyber Safety
supports to the detachment. Parents need to be checking their children’s apps for trick
apps posing as legit common apps.
-There is also significant increase in Mental Health calls. These are very time consuming.
Commander Day is working with community groups to find ways to address some of the
support needs.
-Rural Crime position is going very well and has resulted in arrests.
-New member to the detachment Cst. Yolanda.
-Support from our Peace Officers’ program in has been greatly appreciated.
∗ Our Peace Officer Natalie Chubala reported for Kneehill County. Her excellence with the
educational program is a unique piece to this group. I am personally proud of Kneehill
County’s commitment to education first.
∗ The committee members representing the municipalities as an elected official each spoke
to the Alberta Municipalities organizations virtual town hall on the independent Alberta
Police that the Government of Alberta is suggesting. The common theme was that there is
little information on the plan in all regards and that all are frustrated with the fact they left
the meeting with even more questions.
∗ Commander Day shared that a member for the security company for Three Hills Hospital
has been in contact with himself and that they are collaborating.
76 2022.02.08 Council Package
2
Kneehill Regional Partnership Steering Committee
January meeting is rescheduled for February because of the Alberta Municipalities Association
Town meeting about the Alberta Policing reports was scheduled at the same time as the
partnership.
Marigold Library
Meeting Date: Saturday, January 29, 2022
∗ Many accolades to the Building Committee. The building was completed under budget by
$720,000.
∗ Marigold will be receiving a loan of $500,000 from Wheatland County which is need much
less than $2M anticipated and originally requested. It is to keep sufficient funds until the old
HQ building is sold.
∗ Marigold will use the most current Government of Alberta Treasury municipal population
numbers for the calculation of 2022 levy requisitions to be distributed in February 2022.
[Alberta Population Estimates - Data Tables - Open Government; Municipal (Census
Subdivision) Population Estimates: 2016 - 2021 (updated January 13, 2022)] These numbers
result in an increase in population of 7% for Marigold’s service population of the same 43
municipalities. Marigold’s total service population is now 340,550, and with Siksika and
Stoney Nakoda populations, the total is 348,134. Marigold is clearly the third largest library
system in Alberta, based on population, after Calgary and Edmonton. In these documents
Kneehill County population is stated to be 5057. Levies will be increased to our 2023 and
2024 levies by $0.11 per cap each year. Reasons given:
1. Inflation and cost increases.
2. Public Library Services Branch of Alberta Municipal Affairs is passing service costs
to library systems (e.g., government courier and eResource costs)
3. Marigold did not increase levies in 2020, 2021 and 2022. (Executive advises that
it is not a good practice to leave too many years between increases because the
catch-up can be costly)
4. We cannot rely on population increases year after year (as Yellowhead Library
System is now discovering because of city expropriations)
5. Marigold needs to rebuild its operational (contingency) reserve
∗ The annual Library Staff & Board Trustee Satisfaction Survey was distributed to member
library staff and volunteers, local boards, and the Marigold Board during the period of
November 1-26, 2021. Marigold is satisfied with the overall results of the survey. The
highest rated category for 2021 was once again “Delivery Services provided by Marigold”
which ranked 4.73 out of 5. The lowest rated category was “Marigold’s Programming”
which ranked 3.92 out of 5. Because the pandemic restricted the lending of most of
Marigold’s programming resources such as kits and games, the delivery of programming to
a virtual method, and many libraries unable to deliver a lot of in-person programming, it
77 2022.02.08 Council Package
3
was not possible for library staff to utilize the full scope of resources that are typically
available. Many individuals expressed their appreciation for the assistance, support, and
services that they had received during a very difficult time.
Alberta Provincial Police Transition Study Engagement Session
Meeting Date: Saturday, January 29, 2022
∗ Presented by Douglas Morgan, CD, MPA; Executive Director / Project Principal; Alberta
Provincial Police Service Transition Secretariat; Justice and Solicitor General, Government of
Alberta.
∗ Dwayne Lakusta, Executive Director of Law Enforcement and Police Oversight
Government of Alberta (formally the Chief Executive Officer, Alberta Law Enforcement
Response Teams, ALERT), also shared his expertise.
∗ Was clearly a presentation by a Public Servant and was not given any room for political
questions or opinions. For me, this was what made this session beneficial. The presentation
was of the facts and information in the PwC’s. (PricewaterhouseCoopers) three reports:
• https://open.alberta.ca/publications/apps-transition-study-final-report
• https://open.alberta.ca/publications/apps-current-state-report
• https://open.alberta.ca/publications/apps-future-state-report
∗ In preparation for attending session all three reports (just under 400pgs) was to be read and
then the session was to bring clarity to the information and to give opportunity to have
conversation on the suggestions in the reports. The presenter had compiled the main points
into power point that was an excellent way to compare the now to the suggested provincial
police force. The presenter would regularly remind us that this report is only the suggestions
and none of the points have been decided.
∗ Very informative. Asked many questions that I have.
∗ Alberta Provincial Police Service Transition Secretariat staff next step will be inviting Albertans
to give feedback to a questionnaire.
∗ One of the points I brought forward was that there needs to be consideration to the
difference definitions of Rural. That for any provincial plan what I call “small rural” like Carbon
and” isolated rural” like farmsteads have very different components and needs than the rural
large town or city.
78 2022.02.08 Council Package
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
09-Mar-21 123/21
Deputy Reeve McGhee moved that administration submit an
application under the Provincial Education Requisition Credit
(PERC) for the uncollectable Education Requisition and the
uncollectable Designated Industrial Property Requisition on
these Oil & Gas Properties.COMPLETED Marika Von Mirbach
In Progress; the
application intake for this
grant is not until January
2022.
23-Mar-21 139/21
Councillor Penner moved that Council direct administration to
cancel the current agreement with R&D Pilot Truck Ltd for the
hauling of gravel to the Hiller Stockpile and enter into an
agreement to sell the remainder of gravel located at the Delia
pit at a cost recovery.Mike Ziehr
The first of two
agreements has been
concluded. The second
will take place in late
2022.
11-May-21 230/21
Councillor Christie moved that Council direct administration to
come back to a future Council meeting and present options for
agricultural exemptions for Road Bans.Mike Ziehr
Identified to come back to
Council during Q1
20-Jul-21 288/21
Councillor King moved that Council direct administration that
once the County has the financial background regarding the
Three Hills East Water Delivery Options, that the County then
complete a public engagement with the residents. Christine Anderson Will take place in 2022
17-Aug-21 311/21
Councillor King moved that Council direct administration to
pursue the Three Hills East Water Feasibility Study as per the
proposal from the consultant, with funding from 2021
operating budget as a special project.John McKiernan
Information on various
options is being
developed for submission
to Council
17-Aug-21 323/21
Councillor Penner moved that Kneehill County transfer the
title for Plan 5591FI, Block 6, Lot 4 to Kneehill County pursuant
to the Municipal Government Act, Section 424(1).COMPLETED Bill McKennan Completed
17-Aug-21 324/21
Deputy Reeve McGhee moved that Council declares the parcel
located at Plan 5591FI, Block 6, Lot 4 as surplus and directs
administration to sell the property as per the Disposition of
Surplus Lands Policy #16-16.Bill McKennan In Progress
28-Sep-21 355/21
Deputy Reeve McGhee moved that Council discuss long term
planning for Horseshoe Canyon at a future Committee of the
Whole meeting.Shelby Sherwick In Progress
21-Oct-21 366/21
Deputy Reeve McGhee moved that Council direct
administration to bring back more information on possible
opportunities for better recycling, including costs for hamlets
to have small bins, to a future Committee of the Whole
meeting.John McKiernan
Collection of information
is ongoing to prepare a
presentation to Council
09-Nov-21 458/21
Deputy Reeve King moved that Council authorize that the net
proceeds from the sale of the Sundre (McCall) land be
contributed to the gravel reserve.Bill McKennan
09-Nov-21 460/21
Councillor McGhee moved that Council agree to entering into
a Tax Agreement with Vantage Point Resources Inc. for the
payment of their current tax arrears and 2021, 2022 & 2023
levies over a 29-month payment plan, from October 31, 2021,
to February 28, 2024, and no penalties be assessed.COMPLETED Bill McKennan
09-Nov-21 465/21
Deputy Reeve King moved that as part of the 2022 budget
deliberations the Capital Mailing Project be included.Christine Anderson
Other program opions are
being developed.
Discussion to take place
during budget.
30-Nov-21 482/21
Councillor McGhee moved that Council submit the following
initiatives to the Kneehill Regional Partnership as options for
exploring regionalization or regional partnerships:1. Fire
Services Level Policy Review2. Explore Kneehill – Phase 23.
Emergency Disaster Response Training4. Recreation
Promotion5. Broadband Study COMPLETED Mike Haugen
Council Action Items
79 2022.02.08 Council Package
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
Council Action Items
14-Dec-21 497/21
Councillor Penner moved that Council agree to enter into a
Tax Agreement with 2234873 Alberta Ltd. for the payment of
the 2021 taxes and no penalties to be assessed for a period of
up to six months.COMPLETED Marika Von Mirbach In progress
14-Dec-21 498/21
Councillor Fobes moved that Council approve that Rural
Community Halls retain their 2020 funding level classification
under Policy #15-13, Rural Community Halls for the 2022
budget year.COMPLETED Carolyn Van der Kuil In Progress
14-Dec-21 499/21
Councillor Fobes moved that Council approve a one-time
COVID Relief Grant to the Rural Community Halls listed in
Policy #15-13 at the following levels:
Level A Funding at $5,000.00;
Level C Funding at $1650.00; and to be funded from the 2021
Operating Budget.COMPLETED Carolyn Van der Kuil In Progress
14-Dec-21 502/21
Councillor Penner moved that Council accept this BCOMM
Presentation for information and request Administration to
come back at a future date with additional information.
11-Jan-21 3/22 Councillor Christie moved that Council appoint Shelby
Sherwick as Agricultural Fieldman for Kneehill County.COMPLETED
11-Jan-21 4/22
Councillor Cunningham moved that Council provide a letter of
support to MP Martin Shields for use in seeking clarification
regarding retroactive RCMP payments from the Minister of
Public Safety and President of the Treasury Board.COMPLETED
11-Jan-21 5/22
Councillor McGhee moved that Council decline the
opportunity to formally meet with the Minister of Municipal
Affairs at the RMA Spring Convention. COMPLETED
11-Jan-21 8/22
Councillor Penner moved that Council receive the
presentation from the Kneehill Regional Family and
Community Support Services (FCSS) for information, as
presented.COMPLETED
11-Jan-21 9/22
Deputy Reeve King moved that Council approve a sponsorship
to the Alberta Junior Achievement program, in the amount of
$3,000 per year for a period of 3 years.COMPLETED
80 2022.02.08 Council Package
REQUEST FOR DECISION
AGENDA ITEM #
10.0
Page 1 of 1
Version: 2020-01
Subject: Council Follow-up Action List
Meeting Date: Tuesday, February 8, 2022
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council receive for information the Council Follow-up Action List as presented.
Background/
Proposal
To request Council’s acceptance of the Council Follow-Up Action List.
Discussion/
Options/
Benefits/
Disadvantages:
Please find attached the Council Follow-Up Action List. The Council Follow-up
Action list is a list of items from Council meetings that require follow-up. This
document is regularly updated after each Council meeting.
Financial
Implications:
N/A
Council Options:
1. Receive the report regarding the Council Follow-up Action List for information.
2. Council provide further direction or required changes/amendments.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
January 11, 2022 Council Follow-Up Action List
Follow-up
Actions:
Update Action List and provide updated Council Follow-Up Action List at the next
Council meeting.
CAO Approval:
Mike Haugen, Chief Administrative Officer
81 2022.02.08 Council Package
AMENDMENT SUMMARY
Council Meeting Date: February 8, 2022
Purpose:
The purpose of the Amendment Summary is to explain the differences from the original package that
was presented at the Council meeting compared to the amended version.
Agenda:
No additions were made to the agenda
Package:
No additions were made to the package
82 2022.02.08 Council Package