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Home My WebLink About2021.12.14 Adopted Council Package COUNCIL MEETING AGENDA 1600-2nd Street NE Three Hills, AB T0M 2A0 December 14, 2021 8:30 a.m. CALL MEETING TO ORDER 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of November 30, 2021 3.0 Appointments 3.1 BCOOM, Matt Boody and Byrne Lammle @ 8:35 a.m. 3.2 Marigold Library, Michelle Toombs @ 9:00 a.m. 3.3 Kneehill Housing, Julie Miller @ 10:00 a.m. 3.4 Budget Presentation Award 4.0 Infrastructure- Roads/Bridges/Water/Wastewater/Environment No Report 5.0 Community Services 5.1 Planning 5.1.1 Subdivision Extension: KNE200148 5.2 Agricultural Service Board & Parks No Report 5.3 Protective Services No Report 5.4 Economic Development No Report 6.0 Corporate Services 6.1 2022 Interim Operating Budget 6.2 Short-Term Borrowing Bylaw #1842 6.3 2234873 Alberta Ltd. Tax Agreement 7.0 Business Arising from Previous Minutes No Report 1 2021.12.14 Adopted Council Package December 14, 2021 Council Meeting Agenda Page 2 of 2 8.0 New Business 8.1 Rural Community Hall Policy #15-13 8.2 Grant Funding Surplus 8.3 Subdivision and Development Appeal Board Member at Large 8.4 Town of Three Hills – ACP Grant Partnership 9.0 Disposition of Delegation & Public Hearing Business 9.1 BCOOM Presentation 9.2 Marigold Library 9.3 Kneehill Housing Corporation 10.0 Council and Committee Reports 10.1 Central Alberta Economic Partnership 10.2 Community Futures Wildrose 11.0 Council Follow-up Action List 12.0 Closed Session 12.1 13.0 Motions from Closed Session 2 2021.12.14 Adopted Council Package 1 ________ Initials MINUTES OF THE NOVEMBER 30, 2021 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PRESENT: Division No. 1 Faye McGhee, Councillor Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstock, Reeve Division No. 4 Carrie Fobes, Councillor Division No. 5 Laura Lee Machell-Cunningham, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Deputy Reeve ALSO PRESENT: Chief Administrative Officer Mike Haugen Director Community Services Laurie Watt Director of Infrastructure Mike Ziehr Facility Maintenance Technician Jason Fehr Protective Services Manager Debra Grosfield Manager of Planning and Development Barb Hazelton Recording Secretary Carolyn Van der Kuil Communications Officer Christine Anderson CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda Additions under New Business 8.3 Reeve absent from meetings Additions under Council and Committee Reports 10.3 Marigold Library Update 10.4 RMA Conference ADOPTION OF AGENDA 1.2 Adoption of Agenda 471/21 Councillor Christie moved approval of the agenda as amended. CARRIED UNANIMOUSLY 3 2021.12.14 Adopted Council Package COUNCIL MINUTES OF NOVEMBER 30, 2021 2 _________ Initials MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of November 9, 2021 472/21 Deputy Reeve King moved approval of the November 9, 2021 Council Meeting minutes as presented. CARRIED UNANIMOUSLY INFRASTRUCTURE 4.0 Infrastructure- Roads/Bridges/Water/Wastewater/Environment 4.1 Torrington Gravel Pit Water Access Agreement 473/21 Councillor McGhee moved that Council enter into a 10-year agreement with the Valleyview Hutterian Brethren and Artis Exploration for the purpose of allowing land access and the withdrawal of water from the Torrington gravel pit located at E ½ 16-32-26-W4M. CARRIED COMMUNITY SERVICES 5.0 Community Services PLANNING 5.1Planning 5.1.1 Bylaw #1845- Revised Bylaw for Road Closure at Horseshoe Canyon 474/21 Councillor Penner moved first reading of Revised Bylaw 1845 to pursue the road closure and consolidation of a portion of Township Road 28-4, which is an undeveloped road allowance adjacent to the south end of Horseshoe Canyon (more specifically the SW-27-28-21- W4), and road plan 834 LK into descriptive plan 091 0342, Block 1, Lot 2. CARRIED UNANIMOUSLY 475/21 Councillor Christie moved that Council provide second reading to Revised Bylaw 1845. CARRIED 476/21 Deputy Reeve King moved that Council gives unanimous consent for third and final reading to Revised Bylaw 1845. CARRIED UNANIMOUSLY 477/21 Councillor Cunningham moved that Council provide third and final reading to Revised Bylaw 1845. CARRIED UNANIMOUSLY 4 2021.12.14 Adopted Council Package COUNCIL MINUTES OF NOVEMBER 30, 2021 3 _________ Initials 5.1.2 Submission of Letter to Alberta Environment Requesting Variance 478/21 Councillor McGhee moved that Council approve the submission of a covering letter to Alberta Environment & Parks requesting a variance to allow the landowner to proceed with the process for potential development on the former nuisance grounds located at Ptn. SE 20-30- 25 W4 Plan 9011630 Block C. CARRIED The Chair called for a recess at 9:25 a.m. and called the meeting back to order at 9:41 a.m. with all previously mentioned members present. PROTECT SERV 5.3 Protective Services 5.3.1 RCMP and Council’s Priorities 479/21 Councillor McGhee moved that Council accept the RCMP Quarterly Report and Kneehill County Enforcement Report for information, as presented. CARRIED UNANIMOUSLY 5.3.2 Appointment of DEM and DDEM’s 480/21 Deputy Reeve King moved that Council appoints Debra Grosfield as Director of Emergency Management, Dan Marsellus as Deputy Director of Emergency Management and Natalie Chubala as Deputy Director of Emergency Management for Kneehill County, effective immediately. CARRIED UNANIMOUSLY The Chair called for a recess at 9:55 a.m. and called the meeting back to order at 10:43 a.m. with all previously mentioned members present. FACILITIES 5.4 Facilities 5.4.1 Municipal Energy Champions Program 481/21 Deputy Reeve King moved that Council accept the Municipal Energy Champions Program and AUMA/AMSC Energy Management Services Program participation report as information. CARRIED UNANIMOUSLY APPOINTMENTS 3.0 Appointments 3.1 Three Hills RCMP, Sgt. Jamie Day Sgt. Jamie Day provided Council a Three Hills RCMP update. 5 2021.12.14 Adopted Council Package COUNCIL MINUTES OF NOVEMBER 30, 2021 4 _________ Initials NEW BUSINESS 8.0 New Business 8.1 Kneehill Regional Partnership Training Opportunities 482/21 Councillor McGhee moved that Council submit the following initiatives to the Kneehill Regional Partnership as options for exploring regionalization or regional partnerships: 1. Fire Services Level Policy Review 2. Explore Kneehill – Phase 2 3. Emergency Disaster Response Training 4. Recreation Promotion 5. Broadband Study CARRIED UNANIMOUSLY 8.2 FCSS Funding Request 483/21 Councillor Fobes moved that Council grant up to $13,335.00 to Kneehill Regional FCSS for the expanded Family Wellness Program, funded from the 2021 Operating Budget and subject to the program being implemented. CARRIED UNANIMOUSLY 484/21 Councillor Fobes moved that Council direct Administration to include up to $13,335 in the proposed 2022 and 2023 operating budgets for the expanded Family Wellness Program. CARRIED UNANIMOUSLY The Chair called for a recess at 12:08 p.m. and called the meeting back to order at 1:00 p.m. with all previously mentioned members present. 8.3 Reeve Attendance 485/21 Deputy Reeve King moved that Council hereby authorize a leave of absence for Reeve Wittstock as required by the Municipal Government Act Section 174 (2). CARRIED UNANIMOUSLY DISPOSITION OF DELEGATION BUSINESS 9.0 Disposition of Delegation Business & Public Hearing Business 9.1 Three Hills RCMP Delegation 486/21 Councillor Christie moved that Council receive for information the Three Hills RCMP presentation. CARRIED UNANIMOUSLY 6 2021.12.14 Adopted Council Package COUNCIL MINUTES OF NOVEMBER 30, 2021 5 _________ Initials COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Kneehill Regional Family and Community Support Services Board- Minutes were provided from the September 14, 2021 meeting. 10.2 – Kneehill Regional Partnership- Unapproved minutes were provided from the November 10, 2021 meeting. 10.3 Marigold Library- Councillor McGhee provided Council a verbal report. 10.4 RMA Fall Conference- Councillor Cunningham provided a verbal report. 487/21 Councillor Christie moved that Council receive the Council and Committee reports as presented. CARRIED UNANIMOUSLY COUNCIL ACT LIST 11.0 Council Follow-Up Action List 488/21 Councillor Penner moved that Council receive for information the Council Follow-Up Action List as presented. CARRIED UNANIMOUSLY ADJOURNMENT Adjournment The meeting adjourned at 1:12 p.m. ________________________ Jerry Wittstock Reeve _______________________ Mike Haugen CAO 7 2021.12.14 Adopted Council Package 8 2021.12.14 Adopted Council Package 9 2021.12.14 Adopted Council Package Rural Internet Delivery 10 2021.12.14 Adopted Council Package Summary BCOMM is evaluating the best way to deploy a high-speed broadband network to Kneehill county communities and rural ratepayer properties. We are looking for infrastructure access to delvier internet to under served areas. Quick Network Deployment Fixed wireless transmission, with service nodes closer to users, are fast to deploy and provide better service than traditional cellular tower locations. No Capital Expenditure for Kneehill County Capital is not required by BCOMM to deploy, rather, we are looking for infrastructure access and collaboration on how to best serve Kneehill County. More Possibilities in Kneehill County Farms, industrial properties, towns, and hamlets, will all be more appealing properties with a delivered high-speed utility. High Speed Connection to all Kneehill County Facilities $0 monthly cost to ensure proximal Kneehill County infrastructure has high-speed connection. 11 2021.12.14 Adopted Council Package Current State of Broadband in Rural Alberta Current 50/10 Mbps areas Current 5/1 Mbps areas Population Access to 50/10 Unlimited Data 12 2021.12.14 Adopted Council Package BANDWIDTH REQUIREMENTS 13 2021.12.14 Adopted Council Package Poor Rural Connectivity Negatively Impacts: Attraction of Ratepayers & Municipal Revenues Economic Development Online Education Remote Security for Commmunities 14 2021.12.14 Adopted Council Package Reversal of Demographic Migration Enhancement of Existing Businesses & Atttraction of New Economic Development Enhanced Security Options WHAT ARE THE OPPORTUNITIES WITH BETTER INTERNET? 15 2021.12.14 Adopted Council Package PROs Fast Deployment Low Cost CONs Capacity less than fibre Distance (~10km line of sight) BROADBAND SOLUTIONS - OVERVIEW FIBRE FIXED WIRELESS SATELLITE PROs Capacity & Speed of signal Distance of signal transmitted CONs Difficult to deploy Expensive to build PROs Bandwidth Potential Theoretical Coverage Area CONs Cost for Customer Beta Testing Phase 16 2021.12.14 Adopted Council Package What sets BCOMM's apart from other options? Speed of implementation to produce results Low cost to achieve improvement Unique benefit to County Operations Towers located near to customers & utilizing mesh networks 17 2021.12.14 Adopted Council Package THREE HILLS TOWER HUXLEY INTERMEDIARY PRIVATE LOCATION 18 2021.12.14 Adopted Council Package HUXLEY LOCATION COUNTY WATER RESERVOIR LOCATION 19 2021.12.14 Adopted Council Package THREE HILLS TOWER KEIVER'S LAKE TORRINGINGTON LANDFILL TORRINGTON SUNNYSLOPE BOOSTER WIMBORNE 20 2021.12.14 Adopted Council Package SUNNYSLOPE BOOSTER 21 2021.12.14 Adopted Council Package Summary BCOMM is evaluating the best way to deploy a high-speed broadband network to Kneehill county communities and rural ratepayer properties. We are looking for infrastructure access to delvier internet to under served areas. Quick Network Deployment Fixed wireless transmission, with service nodes closer to users, are fast to deploy and provide better service than traditional cellular tower locations. No Capital Expenditure for Kneehill County Capital is not required by BCOMM to deploy, rather, we are looking for infrastructure access and collaboration on how to best serve Kneehill County. More Possibilities in Kneehill County Farms, industrial properties, towns, and hamlets, will all be more appealing properties with a delivered high-speed utility. High Speed Connection to all Kneehill County Facilities $0 monthly cost to ensure proximal Kneehill County infrastructure has high-speed connection. 22 2021.12.14 Adopted Council Package 23 2021.12.14 Adopted Council Package 24 2021.12.14 Adopted Council Package Michelle Toombs, CEO Marigold Library System Jeri Maitland, Executive Director Cochrane Public Library February 4, 2020 PRESENTATION TO KNEEHILL COUNTY COUNCIL Michelle Toombs CEO Marigold Library System December 14, 2021 25 2021.12.14 Adopted Council Package •Eliminate barriers to technology & connectivity •Contribute to health and wellness among residents •Contribute to safety in the community •Serve as a community gathering place •Improve preschool literacy and school preparedness; lifelong learning •Considered by many an essential service •Enrich community life & add to sustainability •Provide affordable programs and services to all ages ARE LIBRARIES STILL RELEVANT? 2262021.12.14 Adopted Council Package Within Alberta 2272021.12.14 Adopted Council Package •24/7 virtual library with online resources: eBooks, streaming services, e-magazines and newspapers, eComics, Indigenous Collections & online conveniences •Free access to the Calgary Herald and lots of other newspapers and magazines •Access to the Bragg Creek Library Lending Lockers •Access to traditional library services, such as browsing, borrowing, programs, studying… •“Library to You” mail service •Access to materials in Calgary Public Library, academic libraries and out-of-province libraries •Access to accessible collections for people with print disabilities Marigold can provide Direct Library Services to Kneehill County residents: 4282021.12.14 Adopted Council Package Nearby libraries get support from Marigold: Acme, Carbon, Linden, Three Hills & Trochu •IT and Network Support •Materials and Digital Content •Collection and Delivery Services •Professional Consultation •Training for Members •Purchasing Program •Insurance •Services and Programs •Communication and Marketing 5292021.12.14 Adopted Council Package MARIGOLD AGREEMENT UPDATE Marigold Master Agreement has been updated and passed by Marigold Board Next step is to send it out to Councils in 2022 The updated Marigold Agreement will also contain a list of levy rates for 2023 and 2024. This is the amendment called Schedule C –last page of the Marigold Agreement Marigold needs 60% of Councils to approve before this goes into effect. 6302021.12.14 Adopted Council Package Marigold has moved into a new facility with Western Irrigation District 2312021.12.14 Adopted Council Package LIBRARY OF THINGS 8 •Power tools •Gardening Tools •Puzzle library •Telescope •Life jackets •Wellness Kit •Technology •Snowshoes •Tent •Hiking Equipment •Drawing and Painting Tools •Literacy backpacks •Picnic games •Microscope •Ghost Hunters Kit 32 2021.12.14 Adopted Council Package QUESTIONS? 9332021.12.14 Adopted Council Package 34 2021.12.14 Adopted Council Package 35 2021.12.14 Adopted Council Package 36 2021.12.14 Adopted Council Package 37 2021.12.14 Adopted Council Package 38 2021.12.14 Adopted Council Package 39 2021.12.14 Adopted Council Package 40 2021.12.14 Adopted Council Package 41 2021.12.14 Adopted Council Package 42 2021.12.14 Adopted Council Package 43 2021.12.14 Adopted Council Package The picture can't be displayed. 44 2021.12.14 Adopted Council Package Funding Golden Hills Lodge •Revenue from rent and services •Requisition •Grants (LAP, Special Projects) Housing •Revenue from rent and services •Government of Alberta •Capital Maintenance Requests 45 2021.12.14 Adopted Council Package 46 2021.12.14 Adopted Council Package Goals for 2022 •Advertising/Marketing –Decreased vacancies in GHL •Educating the public on types of housing and difference of services and levels of care (ASCHA) •Reputation Rebuild (ASCHA) •Training and Development •Bill 78 (mixed models, flexibility, community hub) 47 2021.12.14 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 5.1.1 Page 1 of 2 Version: 2020-02 Subject: Subdivision Extension: KNE200148 Meeting Date: Tuesday, December 14, 2021 Prepared By: Brandy Hay-Morgan, Planning and Development Officer Presented By: Brandy Hay-Morgan, Planning and Development Officer Link to Strat Plan: Providing Good Governance Recommended Motion: That Council grant a 1-year extension to KNE200148 until February 25, 2023. Background/ Proposal KNE210154 is a subdivision relating to a portion of the NW 19-30-23 W4M, Plan 9710820, Lot 1. Landowners are given a year from the date of approval in which to meet the conditions of approval. If the conditions are met, the Subdivision Approving Authority is required to endorse the subdivision to allow registration at Land Titles. There are multiple factors involved with this specific subdivision. The main reason for the extension is the applicant is required to change the current septic system. It has been difficult for the applicants to secure a contractor this past summer, due to the short construction window for the installation of septic systems in Alberta. Therefore, an extension for this subdivision file is required for the applicant to finalize the conditions set out in the approval on February 25, 2021. A typical extension is granted for one year, in this case the extension would be granted for another year until February 27, 2023 (February 25, 2023 falls on a Saturday). Discussion/ Options/ Benefits/ Disadvantages: Section 657(4)(6) of the MGA permits Council to extend the one-year approval period whether or not that period has expired. There are no limits set in the MGA for either the number of extensions, or the length of time an extension can be granted for. Landowners – or their agents – may make requests for an extension of the timeframes from the council. Requests for extensions to subdivision approvals can only be issued by the Council of the approving authority. Financial Implications: Extension fee of $250 paid by applicant. Council Options: 1. Council move to grant a 1-year extension to KNE210154 until February 27, 2023. 2. Council move to deny an extension to KNE210154. 48 2021.12.14 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 5.1.1 Page 2 of 2 Version: 2020-02 Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: KNE210154 Extension Request Follow-up Actions: Administration will ensure appropriate parties are notified of the decision. If approved, administration will ensure that the requirements of the subdivision be met prior to endorsement. Director Approval: Laurie Watt, Director of Community Services CAO Approval: Mike Haugen, Chief Administrative Officer 49 2021.12.14 Adopted Council Package 50 2021.12.14 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 6.1 Page 1 of 3 Version: 2020-02 Subject: 2022 Interim Operating Budget Meeting Date: Tuesday, December 14, 2021 Prepared By: Bill McKennan, Director of Corporate Services Presented By: Bill McKennan, Director of Corporate Services Link to Strat Plan: Improving Fiscal Sustainability Recommended Motion: That Council approve the 2022 Interim Operating Budget as detailed in Appendix I. Background/ Proposal At the December 7th, 2021, Committee of the Whole meeting it was recommended that Council approve the 2022 Interim Operating Budget as detailed in Appendix I. Municipalities need to adopt an interim operating budget to continue day to day operations until the annual operating budget is adopted by Council. Section 242(2) of the Municipal Government Act provides the legislative authority for Councils to adopt an Interim Operating Budget for part of a calendar year. Discussion/ Options/ Benefits/ Disadvantages: The fiscal year for all municipalities in Alberta is the calendar year – starting January 1st and ending December 31st. The approval of an interim operating budget is required to comply with legislation since the 2022 Annual Operating Budget will not be adopted prior to January 1, 2022. The approval of the interim will allow for the payment of expenses for normal operating needs and the provision of services to the ratepayers. Administration is recommending that Council pass an Interim Operating Budget based on approximately 50% of the approved 2021 Operating Budget as detailed in Appendix I. Some budgetary accounts have been reflected at less than 50% due to issues such as non-recurring items or known factors that would adjust the 2022 budget compared to 2021. Financial Implications: There are no direct financial implications resulting from the adoption of this report. The approval of the interim budget would meet the legislative requirements and allow for a baseline to monitor revenues and expenditures prior to the annual budget being adopted. Council Options: 1. Approve the Interim 2022 Operating Budget as detailed in Appendix I. 2. Amend the Interim 2022 Operating Budget as detailed in Appendix I. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- 51 2021.12.14 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 6.1 Page 2 of 3 Version: 2020-02 Attachments: Appendix I: 2022 Interim Operating Budget Follow-up Actions: None required. Bill McKennan Director Approval: Bill McKennan, Director of Corporate Services CAO Approval: Mike Haugen, Chief Administrative Officer 52 2021.12.14 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 6.1 Page 3 of 3 Version: 2020-02 Revenues 2021 Budget 2022 Interim Budget Corporate Items (24,099,042) (250,000) Administration (182,009) (80,000) Fire (46,389) (15,000) Enforcement (44,848) (15,000) Transportation (283,000) (100,000) Water (1,318,840) (600,000) Wastewater (13,147) (5,000) Waste Management (91,557) (30,000) Cemetery (7,300) (5,000) Planning (104,600) (50,000) Economic Development (144,407) - Parks (122,900) (50,000) Transfer from Reserves (3,489,864) - Total Revenues (29,947,903) (1,200,000) Expenses 2021 Budget 2022 Interim Budget Corporate Items 4,583,275 481,754 Legislative 1,176,207 588,103 Administration 3,340,234 1,670,117 Fire 1,349,203 674,601 Disaster 126,764 63,382 Enforcement 793,296 396,648 Transportation 7,963,235 3,981,617 Water 3,152,286 1,576,143 Wastewater 146,647 73,324 Waste Management 572,088 286,044 Cemetery 82,966 41,483 Planning 575,270 287,635 Agriculture 166,337 83,168 Economic Development 819,896 409,948 Parks 835,335 417,667 Operating Projects 423,000 - Gravel (Inventory) Projects 3,841,864 350,000 Total Expenses 29,947,903 11,381,636 Appendix I: 2022 Interim Operating Budget 53 2021.12.14 Adopted Council Package Revenues 2021 Budget 2022 Interim Budget Corporate Items (24,099,042) (250,000) Administration (182,009) (80,000) Fire (46,389) (15,000) Enforcement (44,848) (15,000) Transportation (283,000) (100,000) Water (1,318,840) (600,000) Wastewater (13,147) (5,000) Waste Management (91,557) (30,000) Cemetery (7,300) (5,000) Planning (104,600) (50,000) Economic Development (144,407) - Parks (122,900) (50,000) Transfer from Reserves (3,489,864) - Total Revenues (29,947,903) (1,200,000) Expenses 2021 Budget 2022 Interim Budget Corporate Items 4,583,275 481,754 Legislative 1,176,207 588,103 Administration 3,340,234 1,670,117 Fire 1,349,203 674,601 Disaster 126,764 63,382 Enforcement 793,296 396,648 Transportation 7,963,235 3,981,617 Water 3,152,286 1,576,143 Wastewater 146,647 73,324 Waste Management 572,088 286,044 Cemetery 82,966 41,483 Planning 575,270 287,635 Economic Development 166,337 83,168 Agriculture 819,896 409,948 Parks 835,335 417,667 Operating Projects 423,000 - Gravel (Inventory) Projects 3,841,864 350,000 Total Expenses 29,947,903 11,381,636 Appendix I: 2022 Interim Operating Budget 54 2021.12.14 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 6.2 Page 1 of 2 Version: 2020-02 Subject: Short-Term Borrowing Bylaw #1842 Meeting Date: Tuesday, December 14, 2021 Prepared By: Bill McKennan, Director of Corporate Services Presented By: Bill McKennan, Director of Corporate Services Link to Strat Plan: Improving Fiscal Sustainability Recommended Motion: That Council give first reading to Bylaw #1842, that being a bylaw to authorize the short-term borrowing of funds, from time to time, as may be necessary to meet the financial obligations of Kneehill County. That Council give second reading to Bylaw #1842. That Council give unanimous consent for third and final reading to Bylaw # 1842. That Council give third reading to Bylaw #1842. Background/ Proposal At its meeting held on December 7, 2021, the Committee of the Whole recommended that Council give first reading to Bylaw #1842, that being a bylaw to authorize the short-term borrowing of funds, from time to time, as may be necessary to meet the financial obligations of Kneehill County. Section 251 of the Municipal Government Act requires that all borrowing must be done through by-law. Sections 256 and 257 set out the requirements for short-term borrowing related to operating and capital expenditures. Discussion/ Options/ Benefits/ Disadvantages: The County has banking arrangements through Servus Credit Union which provide for temporary short-term borrowing. The main purpose of this line of credit is to ensure cash is available to meet the County’s financial obligations. The County has not in recent years (10+) utilized its temporary borrowing capacity and it is not anticipated that it will be utilized during 2022, however it is good financial planning to have it in place if required. Finance prepares monthly investment reports to monitor levels of cash, near-cash (T-bills), short and long-term investments. In turn, this report assists our projection of cash flows in the near and intermediate term. Cash flow projections are prepared to determine the estimated levels of funds required on a monthly basis to meet the County’s financial obligations and invest the estimated available funds in order to maximize the County’s investment income. Review of the internally prepared projected cash flow reports indicates that the County has adequate cash flow. It is recommended that Council approve a short- term borrowing bylaw for $2,500,000 should additional funds be needed in the future. The proposed bylaw is attached to this report. Under the Municipal Government Act there is no requirement for advertising of the bylaw since the term is under one-year. 55 2021.12.14 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 6.2 Page 2 of 2 Version: 2020-02 Financial Implications: The 2022 Operating Budget does not anticipate the need for any borrowing costs. If any short-term borrowing is required these unplanned costs will be managed within the overall 2022 operating budget. Council Options: 1. That Council give all three readings to Bylaw #1830. 2. That Council give first and second reading to Bylaw #1830. 3. That Council receives this report for information. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Bylaw #1842 Follow-up Actions: Provide financial institution copy of Bylaw. Bill McKennan Director Bill McKennan, Director of Corporate Services CAO Approval: Mike Haugen, Chief Administrative Officer 56 2021.12.14 Adopted Council Package BYLAW NO 1842 SHORT-TERM BORROWING BEING A BYLAW OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AUTHORIZE THE SHORT-TERM BORROWING OF FUNDS, FROM TIME TO TIME, AS MAY BE NECESSARY TO MEET THE FINANCIAL OBLIGATIONS OF KNEEHILL COUNTY WHEREAS, under the authority and pursuant to the provisions of the Municipal Government Act, Revised Statutes of Alberta, 2000, Chapter M-26, the Council may pass a bylaw to borrow money on a short-term basis for the financing of an operating expenditure and/or capital property expenditure; and WHEREAS, it is deemed proper and expedient for the Council of Kneehill County to authorize the Reeve and Chief Administrative Officer or designate to borrow sums considered necessary to meet the current operating expenditures and capital obligations of the Corporation as per the approved annual budgets. NOW THEREFORE, the Council of Kneehill County, hereinafter called the “Corporation”, in the Province of Alberta, duly assembled, enacts as follows: 1. That the Council of the Corporation does authorize borrowing from Servus Credit Union a sum or sums not exceeding Two Million Five Hundred Thousand ($2,500,000.00) Dollars, which the Council deems necessary to expend to meet the current operating expenditures and capital obligations of the Corporation, until such time taxes levied or to be levied therefore can be collected, or as grants can be received from the Province of Alberta or Government of Canada, and as the Corporation applies for and receives funds by way of issuance of long-term debenture, and to pay or agree to pay interest on the sum or sums so borrowed either in advance or at maturity, and in either case after maturity, at such rate as may be agreed upon from time to time between Council and Servus Credit Union. 2. That the sum or sums so borrowed be evidenced and secured by the promissory note or notes of the Reeve or Deputy Reeve and Chief Administrative Officer or designate of the Corporation given on its behalf, and the said Reeve or Deputy Reeve and Chief Administrative Officer or designate are hereby authorized and empowered to execute and give such promissory note or notes as may be required by Servus Credit Union and to determine and agree upon from time to time the rate of interest applicable to the amount of same borrowed hereunder, remaining from time to time outstanding. 3. That the Council of the Corporation does hereby pledge to Servus Credit Union security for the money borrowed hereunder, unpaid taxes and penalties on taxes assessed and/or levied by the Corporation in previous years together with penalties thereon and taxes 57 2021.12.14 Adopted Council Package Bylaw No. 1830, Short-Term Borrowing Page 2 of 2 assessed or to be assessed and/or to be levied for the current year and the following year, equal only to the amount of used promissory note or notes including interest but not to exceed the sum of Two Million Five Hundred Thousand ($2,500,000.00) Dollars. 4. The Corporation shall deposit in an account with the said Servus Credit Union the amount of said taxes, penalties and other designated revenues as collateral security for the money to be borrowed hereunder and interest thereon, and the sum shall be applied as necessary in payment of monies borrowed hereunder and interest thereon. 5. That the said Servus Credit Union shall not be restricted to the said taxes, penalties and other designated revenues for the payment of the monies borrowed as aforesaid, or to be bound to wait until such taxes, penalties and other designated revenues can be collected, or be required to see that the said taxes, penalties and other designated revenues are deposited as aforesaid. 6. That nothing herein contained shall waive, prejudicially affect or exclude any right, power, benefit or security by statute, common law or otherwise given to or implied in favour of the said Servus Credit Union. 7. This Bylaw shall come in effect upon third reading. READ a first time on this 14th day of December 2021. READ a second time on this 14th day of December 2021. UNANMOUS permission for third reading given in Council on this 14th day of December 2021. READ a third time and final time of this 14th day of December 2021. Reeve Jerry Wittstock Date Bylaw Signed Chief Administrative Officer Mike Haugen 58 2021.12.14 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 6.3 Page 1 of 2 Version: 2020-02 Subject: 2234873 Alberta Ltd. Tax Agreement Request Meeting Date: Tuesday, December 14, 2021 Prepared By: Caroline Siverson, Property Tax Officer Presented By: Caroline Siverson, Property Tax Officer Link to Strat Plan: Level of Service Recommended Motion: That Council agree to entering a Tax Agreement with 2234873 Alberta Ltd. for the payment of tax arrears and 2021 taxes over a 6 month payment plan, from December 15, 2021 to May 30, 2022, and no penalties to be assessed. Background/ Proposal 2234873 Alberta Ltd. has approached Kneehill County regarding a Tax Agreement payment schedule for the tax arrears and 2021 taxes outstanding. They would like to enter into a 6 month agreement for equal monthly installments, and not be charged any late penalties. Discussion/ Options/ Benefits/ Disadvantages: Council has authorized a Tax Penalty Bylaw that provides for penalties on the 1st of November for current taxes and on the first of each month thereafter for all tax arrears at a rate of 2%. This company purchased assets from Trident Exploration and during the process with the Receiver was not provided the time allowed to verify taxes or review of the properties. Until we contacted him, he was unaware that some of the assets were actually located within Kneehill County. Due to the current cash flow of the company and the taxes outstanding elsewhere as well as Kneehill County, 2234873 Alberta Ltd. has requested time to pay over 6 months with no penalties to be assessed. The amount of levies owing is $35,638. We are still attempting to collect the balance of the tax arrears from Trident Exploration’s Receiver through legal processes. Each of the companies that we have been supporting with payment plans have been good clients with no defaulted payments. Financial Implications: This would not create a negative budget variance since the budget for tax penalties was established at a very conservative level. Council Options: 1. To accept the request for a Tax Agreement 2. To deny the request for a Tax Agreement 3. Request further information 59 2021.12.14 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 6.3 Page 2 of 2 Version: 2020-01 Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Follow-up Actions: Bill McKennan Director Approval: Bill McKennan, Director of Corporate Services CAO Approval: Mike Haugen, Chief Administrative Officer 60 2021.12.14 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 8.1 Page 1 of 2 Version: 2020-02 Subject: Rural Community Hall Policy #15-13 Meeting Date: Tuesday, December 14, 2021 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Carolyn Van der Kuil, Legislative Services Coordinator Link to Strat Plan: Level of Service Recommended Motion: That Council approve that Rural Community Halls retain their 2020 funding level classification under Policy #15-13, Rural Community Halls for the 2022 budget year. Background/ Proposal The purpose of Policy #15-13, is to provide grant funding to all boards, who operate a community hall within Kneehill County. As per Policy #15-13, the amount provided to each community hall is determined by how many times the hall is rented out per year. Level A- 20 or more times per year Level B- 10-20 times per year Level C- Less than 10 times per year Discussion/ Options/ Benefits/ Disadvantages: Due to Covid-19 most community halls in 2021 have had a reduction in rentals and would be reclassified down to Level C funding level in 2022. This is at a time when funding is needed the most. At the December 7th, 2021, Committee of the Whole meeting it was recommended that Council, for the 2022 budget year, provide halls the same level of funding under Policy #15-13 that was provided in 2020 as a way of helping those halls remain viable. Financial Implications: The 2022 draft budget includes funding the same as in 2021 with an October Consumer Price Index adjustment added. The base budget would be maintained if Council considered recommending the same for the 2022 budget year. Council Options: 1. Approve level of funding the same as 2020 to Rural Community Halls. 2. Receive for information. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Policy # 15-13, Rural Community Halls with updated 2022 Funding Allocations Follow-up Actions: Accountability Forms will be sent out to Halls early January. Once returned a cheque will be mailed to them. 61 2021.12.14 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 8.1 Page 2 of 2 Version: 2020-02 CAO Approval: Mike Haugen, Chief Administrative Officer 62 2021.12.14 Adopted Council Package POLICY Section Policy No. Page Grants/Scholarships/Awards/Donation 15-13 1 of 2 Policy Title Date: Motion No. Rural Community Halls December 10, 2019 537/19 Purpose: To provide grant funding to Hall boards, who have been operating a Community Hall within Kneehill County. Policy Guidelines/Procedures: 1. Eligibility: 1.1 Rural Community Halls operating within Kneehill County including: a. Huxley Community Association b. Sunnyslope Community Association c. Wimborne Community Centre d. Torrington Community Centre e. Swalwell Community Association f. Three Hills Rural Community Association g. Orkney Athletic Association h. Mt. Vernon Community Association i. Hesketh Community Hall Association 2. Funding Allotment & Allocation: 2.1 The amount and availability of grants will be determined by Council at the annual budget deliberations and shall be counted for through General Ledger Account # 97-000-00-27710. 2.2 The amount the Hall is used per year determines the funding level. a. Level A- 20 or more times per year b. Level B- 10-20 times per year c. Level C- Less than 10 times per year 2.3 Funding level amendments need to be approved by Council. 2.4 Allocation Amounts will be indexed annually with the October Consumer Price Index. 63 2021.12.14 Adopted Council Package POLICY Section Policy No. Page Grants/Scholarships/Awards/Donation 15-13 2 of 2 Policy Title Date: Motion No. Rural Community Halls December 10, 2019 537/19 2.5 Funding Allocation is as follows: Level A Used year Round: 20 or more times per year 2022 Annual Rate: $3,181.09 2021-$3,049.94 X 4.3% Huxley Community Association Sunnyslope Community Association Wimborne Community Centre Torrington Community Centre Swalwell Community Association Three Hills Rural Community Association Orkney Athletic Association Level B Used Year round or seasonally: 10-20 times per year 2022 Annual Rate: $2,290.37 2021-$2,195.94 X 4.3% Level C Used Year Round or Season less than 10 times per year 2022 Annual Rate: $1,145.21 2021-$1,098.00 X 4.3% Hesketh Community Hall Association Mount Vernon Community Association 3. Disbursement of Funds 3.1 Accountability Form will be mailed to Rural Halls the first week of January. 3.2 The Rural Community Hall Grant funds will be disbursed in one lump sum by February 1 after the Rural Community Hall’s accountability form has been provided. Jerry Wittstock, Reeve Mike Haugen, CAO Approved: February 25, 2014 68/14 Amendment: November 25, 2014 422/14 Amendment: February 13, 2018 43/18 Approved: December 10, 2019 537/19 Review Date: December 10, 2023 64 2021.12.14 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 8.2 Page 1 of 2 Version: 2020-02 Subject: Grant Funding Surplus Meeting Date: Tuesday, December 14, 2021 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO Link to Strat Plan: Level of Service Recommended Motion: That Council approve a one-time COVID Relief Grant to the Rural Community Halls listed in Policy #15-13 at the following levels: Level A Funding at $5,000.00 Level C Funding at $1650.00 To be funded from the 2021 Operating Budget. Background/ Proposal At the December 7, 2021, Committee of the Whole meeting Council discussed utilizing budgeted, but to this point unspent, grant funding to provide a one-time payment to rural community halls as a way of providing assistance during COVID. There is approximately $58,000 within several areas of the Operating Budget that was approved for community grants of various types and has to date been unutilized. The Committee of the Whole passed the following motion: Council moved that the Committee of the whole recommend to Council that a one-time COVID Relief Grant at the following levels: Level A Funding at $5,000 Level C Funding at $1,650 The County has 9 rural community halls that receive yearly funding and would be eligible under this program. Discussion/ Options/ Benefits/ Disadvantages: The recommendation is that the County provide this one-time funding to community halls and that the halls would be required to account for the use of this funding. Council may wish to consider if a hall should have a project prior to receiving the funding, or if they will be advanced the funding and account for it through the normal process. Financial Implications: Level A Funding - $5,000 X 7 Halls = $35,000.00 Level C Funding – $1,650 X 2 Halls= $3,300.00 Total = $38,300.00 Council Options: 1. Provide a one-time Covid Relief Grant to the Rural Community Halls listed in Policy #15-13. 2. Receive for Information 65 2021.12.14 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 8.2 Page 2 of 2 Version: 2020-02 Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Follow-up Actions: Administration will inform the rural community halls accordingly. CAO Approval: Mike Haugen, Chief Administrative Officer 66 2021.12.14 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 8.3 Subject: Subdivision and Development Appeal Board Member at Large Meeting Date: Tuesday, December 14, 2021 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO Link to Strat Plan: Providing Good Governance Recommended Motion: That Council move to appoint Lori Campion as Member at Large to the Subdivision and Development Appeal Board for a one-year term. Background/ Proposal The purpose of the Subdivision and Development Appeal Board is to hear all Subdivision and Development appeals. As per the MGA, members are required to successfully complete a training program before participating in any hearing as a member of a panel of the SDAB and must complete a refresher training program every 3 years. Administration advertised for the Members at Large positions for the Agricultural Service Board, Subdivision and Development Appeal Board and Municipal Planning Commission. We had three applicants for the Municipal Planning Commission and only two spots available. Council directed Administration to see if the third candidate who was not chosen for the Municipal Planning Commission would be interested in serving on the Subdivision and Development Appeal Board. Lori Campion was contacted, and she said she was interested to serve on this board. Lori Campion will need to still take her training before serving on this committee. Discussion/ Options/ Benefits/ Disadvantages: Current Representation: • Chairperson: Maureen Chalack (May 2024) • Vice Chairperson: Dennis Dey (June 2024) • Member at Large: Bill Zens Dey (May 2024) • Member at Large: Kent Knudsen (October 2021) • Member at Large: Steve Cullum (June 2024) • Member at Large: Connie Fraser • Clerk to the Board is appointed by Council (Motion 257/20 appoints Carolyn Van der Kuil as Clerk and Mary Lou Willis as Alternate.) Cost Source of Funding: As per Policy #3-1, Council Compensation & Expense Reimbursement, honorariums may be incurred. Council honorariums are included in the yearly Operating Budget. 67 2021.12.14 Adopted Council Package Attachments: Bylaw 1780, Subdivision and Development Appeal Board Bylaw CAO Approval: Mike Haugen, Chief Administrative Officer 68 2021.12.14 Adopted Council Package 69 2021.12.14 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 8.4 Page 1 of 2 Version: 2020-02 Subject: Town of Three Hills – ACP Grant Partnership Meeting Date: Tuesday, December 14, 2021 Prepared By: Mike Haugen, CAO Presented By: Mike Haugen, CAO Link to Strat Plan: Pursuing Focused Growth Recommended Motion: That Kneehill County partner with the Town of Three Hills for a water modelling study and provide a letter in support of the Alberta Community Partnership grant application. Background/ Proposal Please see the attached letter from the Town of Three Hills, dated December 8th, 2021. The Town is looking to develop a WaterCAD model of their distribution system. WaterCAD is a tool pertaining to distribution systems that facilitates enhanced management and decision-making regarding water systems. They are hoping to access funding through the Alberta Community Partnership (ACP) Grant. As the Town of Three Hills provides water to a number of County systems and residents, the enhanced ability to understand future needs and ability is of some benefit to Kneehill County. The Town is proposing that they act as the managing partner, meaning that they would oversee the project, conduct the work, and facilitate grant applications, reporting, etc. There would be no financial requirements upon the County. Discussion/ Options/ Benefits/ Disadvantages: This project helps facilitate infrastructure management of the Towns water distribution system. The Town also provides water for some County water systems, such as the Mt. Vernon and Equity systems, and for the Town of Trochu. Understanding the Town’s ability and needs regarding water capacity and infrastructure may be of benefit to the County and any future growth plans that may be considered. The anticipated result would be modelling of some County systems as well. Financial Implications: There are not financial implications to the County. Council Options: 1. Council may opt to participate in the initiative. 2. Council may opt to decline participation in the initiative. 70 2021.12.14 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 8.4 Page 2 of 2 Version: 2020-02 Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: December 8th Letter from Town of Three Hills Follow-up Actions: Administration will notify the Town of Three Hills of Council’s decision and provide a letter of support for the grant application. CAO Approval: Mike Haugen, Chief Administrative Officer 71 2021.12.14 Adopted Council Package PO Box 610 Three Hills, AB T0M 2A0 Phone: (403) 443-5822 Fax: (403) 443-2616 www.threehills.ca THREE HILLS December 8, 2021 Mike Haugen Chief Administrative Officer Kneehill County Delivered via email Dear Mike: Re: Alberta Community Partnership Grant – Water Modelling The Town of Three Hills is looking to develop a partnership to apply to the Alberta Community Partnership – Intermunicipal Collaboration (ACP) grant to fund the development of a WaterCAD model of our respective water distribution systems to help us properly plan and size improvements and new developments to our systems, including the sizing of existing watermains. Further, this WaterCAD model, we will also be able to ensure we are properly planning any future upgrades to the existing pump station and pipeline that feeds water to Kneehill County and the Town of Trochu. As a requirement of applying for an ACP Intermunicipal Collaboration project, we are required to partner with at least one other municipality. With your support and partnership, we will be applying for a grant of $200,000, with no request of funding from Kneehill County or the T own of Trochu. The deadline for our application is January 5, 2022. Can you take this request to your Council to get a motion of support, with naming the Town of Three Hills as the managing partner for the project ? Ideally, I would like to submit the letters of support with our application package; however, if this is not possible due to the tight timeline with this request, we are able to submit the letters after the application deadline. Thank you in advance for your consideration of partnering with us for this project. Sincerely, Ryan Leuzinger Chief Administrative Officer cc: Carl Peterson, CAO, Town of Trochu Grant Gyurkovits, Director of Operations and Infrastructure, Town of Three Hills 72 2021.12.14 Adopted Council Package PO Box 610 Three Hills, AB T0M 2A0 Phone: (403) 443-5822 Fax: (403) 443-2616 www.threehills.ca THREE HILLS December 8, 2021 Carl Peterson Chief Administrative Officer Town of Trochu Delivered via email Dear Carl: Re: Alberta Community Partnership Grant – Water Modelling The Town of Three Hills is looking to develop a partnership to apply to the Alberta Community Partnership – Intermunicipal Collaboration (ACP) grant to fund the development of a WaterCAD model of our respective water distribution systems to help us properly plan and size improvements and new developments to our systems, including the sizing of existing watermains. Further, this WaterCAD model, we will also be able to ensure we are properly planning any future upgrades to the existing pump station and pipeline that feeds water to Kneehill County and the Town of Trochu. As a requirement of applying for an ACP Intermunicipal Collaboration project, we are required to partner with at least one other municipality. With your support and partnership, we will be applying for a grant of $200,000, with no request of funding from Kneehill County or the T own of Trochu. The deadline for our application is January 5, 2022. Can you take this request to your Council to get a motion of support, with naming the Town of Three Hills as the managing partner for the project ? Ideally, I would like to submit the letters of support with our application package; however, if this is not possible due to the tight timeline with this request, we are able to submit the letters after the application deadline. Thank you in advance for your consideration of partnering with us for this project. Sincerely, Ryan Leuzinger Chief Administrative Officer cc: Mike Haugen, CAO, Kneehill County Grant Gyurkovits, Director of Operations and Infrastructure, Town of Three Hills 73 2021.12.14 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 9.1 Page 1 of 2 Version: 2020-02 Subject: BCOMM Presentation Meeting Date: Tuesday, December 14, 2021 Prepared By: Debra Grosfield, Protective Services Manager Presented By: Mike Haugen, CAO Link to Strat Plan: Level of Service Recommended Motion: Council Decision Background/ Proposal Background on Tower System Kneehill County owns 4 towers, and has long term leases on the lands for the purpose of a tower system for emergency communications. Linden Tower • located south of Highway 582 • free standing (100 feet) • sub leased space to private internet company • used by KC operations Sarcee Tower • located by the Sarcee Cemetery south of Highway 27 • free standing (100 feet) • sub leased space to private internet company • used by KC operations Carbon Tower • located north of Carbon north of Highway 575 • guyed wire tower (300 feet) • sub leased space to private internet companies • used by KC operations Wimborne Tower • located north of Wimborne at the intersection of Highway 806 and 27 • guyed wire tower (300 feet) • sub leased space to private internet company Discussion/ Options/ Benefits/ Disadvantages: An initial assessment was completed by Bearcom in 2019. Due to the lack of historical data, the base foundation is unknown for all of our towers. At that time, we used the RCMP tower outside of Trochu as part of our emergency communications network. An additional assessment was completed by WestCan in 2020, and capacity loading with our fire and emergency systems on these towers showed they were at maximum capacity. Now that we have moved this system to the Alberta First Responders Radio Communications System (AFRRCS), we will be removing our equipment. This will 74 2021.12.14 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 9.1 Page 2 of 2 Version: 2020-02 occur in spring/summer 2022, and we will have a better idea of future capabilities of this system. Financial Implications: Council Options: 1. Accept as information. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Follow-up Actions: CAO Approval: Mike Haugen, Chief Administrative Officer 75 2021.12.14 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 9.2 Page 1 of 1 Version: 2020-02 Subject: Marigold Library Delegation Meeting Date: Tuesday, December 14, 2021 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO Link to Strat Plan: Level of Service Recommended Motion: That Council receive for information the Marigold Library presentation. Background/ Proposal The Marigold Library Delegation was scheduled at today’s meeting at 9:00 a.m. Discussion/ Options/ Benefits/ Disadvantages: The desired objective of their presentation is for information only. Financial Implications: None Council Options: 1. Receive report for information. 2. Request Administration to provide further information. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: None Follow-up Actions: CAO Approval: Mike Haugen, Chief Administrative Officer 76 2021.12.14 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 9.3 Page 1 of 1 Version: 2020-02 Subject: Kneehill Housing Delegation Meeting Date: Tuesday, December 14, 2021 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO Link to Strat Plan: Level of Service Recommended Motion: That Council receive for information the Kneehill Housing presentation. Background/ Proposal The Kneehill Housing Delegation was scheduled at today’s meeting at 10:00 a.m. Discussion/ Options/ Benefits/ Disadvantages: The desired objective of their presentation is for information only. Financial Implications: None Council Options: 1. Receive report for information. 2. Request Administration to provide further information. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: None Follow-up Actions: CAO Approval: Mike Haugen, Chief Administrative Officer 77 2021.12.14 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 10.0 Page 1 of 1 Version: 2020-02 Subject: Council & Committee Reports Meeting Date: Tuesday, December 14, 2021 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO Link to Strat Plan: Level of Service Recommended Motion: That Council accepts the Councillor & Committee Reports item as information. Background/ Proposal The purpose of the Council and Committee Reports is to provide each member with the opportunity to bring forward any matter of general interest to Council or the County. Discussion/ Options/ Benefits/ Disadvantages: Council reports will be included on the agenda when requested by Council and reports may be either in writing, or verbally, or a combination of both. Financial Implications: No cost Council Options: 1. That Council accepts the Council and Committee Reports. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Council & Committee Reports Follow-up Actions: CAO Approval: Mike Haugen, Chief Administrative Officer 78 2021.12.14 Adopted Council Package 79 2021.12.14 Adopted Council Package 80 2021.12.14 Adopted Council Package 81 2021.12.14 Adopted Council Package 82 2021.12.14 Adopted Council Package 83 2021.12.14 Adopted Council Package 84 2021.12.14 Adopted Council Package 85 2021.12.14 Adopted Council Package 86 2021.12.14 Adopted Council Package 87 2021.12.14 Adopted Council Package 88 2021.12.14 Adopted Council Package REQUEST FOR DECISION AGENDA ITEM # 11.0 Page 1 of 1 Version: 2020-01 Subject: Council Follow-up Action List Meeting Date: Tuesday, December 14, 2021 Presented By: Mike Haugen, CAO Link to Strat Plan: Level of Service Recommended Motion: That Council receive for information the Council Follow-up Action List as presented. Background/ Proposal To request Council’s acceptance of the Council Follow-Up Action List. Discussion/ Options/ Benefits/ Disadvantages: Please find attached the Council Follow-Up Action List. The Council Follow-up Action list is a list of items from Council meetings that require follow-up. This document is regularly updated after each Council meeting. Financial Implications: N/A Council Options: 1. Receive the report regarding the Council Follow-up Action List for information. 2. Council provide further direction or required changes/amendments. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☒ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: December 14, 2021 Council Follow-Up Action List Follow-up Actions: Update Action List and provide updated Council Follow-Up Action List at the next Council meeting. CAO Approval: Mike Haugen, Chief Administrative Officer 89 2021.12.14 Adopted Council Package Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status 23-Feb-21 109/21 Councillor Penner moved that Council continue the Capital Newspaper Delivery Program for 2021, and that staff be directed to develop a pay for service program to begin in 2022 offered to ratepayers who do not get the Three Hills Capital in the mail. Christine Anderson Other program options are being developed 09-Mar-21 123/21 Deputy Reeve McGhee moved that administration submit an application under the Provincial Education Requisition Credit (PERC) for the uncollectable Education Requisition and the uncollectable Designated Industrial Property Requisition on these Oil & Gas Properties.Marika Von Mirbach In Progress; the application intake for this grant is not until January 2022. 23-Mar-21 139/21 Councillor Penner moved that Council direct administration to cancel the current agreement with R&D Pilot Truck Ltd for the hauling of gravel to the Hiller Stockpile and enter into an agreement to sell the remainder of gravel located at the Delia pit at a cost recovery.Mike Ziehr continue to develop a sale agreement suitable to the County and R&D 11-May-21 230/21 Councillor Christie moved that Council direct administration to come back to a future Council meeting and present options for agricultural exemptions for Road Bans.Mike Ziehr In Progress 20-Jul-21 288/21 Councillor King moved that Council direct administration that once the County has the financial background regarding the Three Hills East Water Delivery Options, that the County then complete a public engagement with the residents. Christine Anderson Will take place in 2022 17-Aug-21 311/21 Councillor King moved that Council direct administration to pursue the Three Hills East Water Feasibility Study as per the proposal from the consultant, with funding from 2021 operating budget as a special project.John McKiernan In Progress- Awaiting Draft from Consultant 17-Aug-21 323/21 Councillor Penner moved that Kneehill County transfer the title for Plan 5591FI, Block 6, Lot 4 to Kneehill County pursuant to the Municipal Government Act, Section 424(1).Bill McKennan In Progress- With Land Titles 17-Aug-21 324/21 Deputy Reeve McGhee moved that Council declares the parcel located at Plan 5591FI, Block 6, Lot 4 as surplus and directs administration to sell the property as per the Disposition of Surplus Lands Policy #16-16.Bill McKennan In Progress 28-Sep-21 355/21 Deputy Reeve McGhee moved that Council discuss long term planning for Horseshoe Canyon at a future Committee of the Whole meeting.Shelby Sherwick In Progress 21-Oct-21 366/21 Deputy Reeve McGhee moved that Council direct administration to bring back more information on possible opportunities for better recycling, including costs for hamlets to have small bins, to a future Committee of the Whole meeting.John McKiernan Collection of information is ongoing to prepare a presentation to council 26-Oct-21 450/21 Councillor McGhee moved that Council approve a sale price of $650,000 for the sale of the Sundre “McCall” land containing 128.54 acres, located at SE-18-33-25-W5.Mike Haugen In progress, Sale documents have been signed 09-Nov-21 458/21 Deputy Reeve King moved that Council authorize that the net proceeds from the sale of the Sundre (McCall) land be contributed to the gravel reserve.Bill McKennan 09-Nov-21 460/21 Councillor McGhee moved that Council agree to entering into a Tax Agreement with Vantage Point Resources Inc. for the payment of their current tax arrears and 2021, 2022 & 2023 levies over a 29-month payment plan, from October 31, 2021, to February 28, 2024, and no penalties be assessed.Bill McKennan 09-Nov-21 465/21 Deputy Reeve King moved that as part of the 2022 budget deliberations the Capital Mailing Project be included.Christine Anderson Council Action Items 90 2021.12.14 Adopted Council Package Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status Council Action Items 30-Nov-21 473/21 Councillor McGhee moved that Council enter into a 10-year agreement with the Valleyview Hutterian Brethren and Artis Exploration for the purpose of allowing land access and the withdrawal of water from the Torrington gravel pit located at E ½ 16-32-26-W4M.COMPLETED Mike Ziehr 30-Nov-21 474/475/4 76/477/21 Council provied all three readings to Revised Bylaw 1845 to pursue the road closure and consolidation of a portion of Township Road 28-4, which is an undeveloped road allowance adjacent to the south end of Horseshoe Canyon (more specifically the SW-27-28-21-W4), and road plan 834 LK into descriptive plan 091 0342, Block 1, Lot 2.COMPLETED 30-Nov-21 478/21 Councillor McGhee moved that Council approve the submission of a covering letter to Alberta Environment & Parks requesting a variance to allow the landowner to proceed with the process for potential development on the former nuisance grounds located at Ptn. SE 20-30-25 W4 Plan 9011630 Block C.COMPLETED 30-Nov-21 479/21 Councillor McGhee moved that Council accept the RCMP Quarterly Report and Kneehill County Enforcement Report for information, as presented.COMPLETED 30-Nov-21 480/21 Deputy Reeve King moved that Council appoints Debra Grosfield as Director of Emergency Management, Dan Marsellus as Deputy Director of Emergency Management and Natalie Chubala as Deputy Director of Emergency Management for Kneehill County, effective immediately.COMPLETED 30-Nov-21 481/21 Deputy Reeve King moved that Council accept the Municipal Energy Champions Program and AUMA/AMSC Energy Management Services Program participation report as information.COMPLETED 30-Nov-21 482/21 Councillor McGhee moved that Council submit the following initiatives to the Kneehill Regional Partnership as options for exploring regionalization or regional partnerships:1. Fire Services Level Policy Review2. Explore Kneehill – Phase 23. Emergency Disaster Response Training4. Recreation Promotion5. Broadband Study Mike Haugen 30-Nov-21 483/21 Councillor Fobes moved that Council grant up to $13,335.00 to Kneehill Regional FCSS for the expanded Family Wellness Program, funded from the 2021 Operating Budget and subject to the program being implemented. COMPLETED Marika Von Mirbach 30-Nov-21 484/21 Councillor Fobes moved that Council direct Administration to include up to $13,335 in the proposed 2022 and 2023 operating budgets for the expanded Family Wellness Program. COMPLETED Marika Von Mirbach 30-Nov-21 485/21 Deputy Reeve King moved that Council hereby authorize a leave of absence for Reeve Wittstock as required by the Municipal Government Act Section 174 (2).COMPLETED 30-Nov-21 486/21 Councillor Christie moved that Council receive for information the Three Hills RCMP presentation.COMPLETED 91 2021.12.14 Adopted Council Package AMENDMENT SUMMARY Council Meeting Date: December 14, 2021 Purpose: The purpose of the Amendment Summary is to explain the differences from the original package that was presented at the Council meeting compared to the amended version. Agenda: Under Delegations: 3.4- Budget Presentation Award Package: No additions were made to the package 92 2021.12.14 Adopted Council Package