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Home My WebLink About2021.10.26 Regular Council Meeting Adopted2COUNCIL MEETING AGENDA 1600-2nd Street NE Three Hills, AB T0M 2A0 October 26, 2021 To Commence After Organizational Meeting CALL MEETING TO ORDER 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of October 12, 2021 3.0 Appointments No Appointments Scheduled 4.0 Infrastructure- Roads/Bridges/Water/Wastewater/Environment No Report 5.0 Community Services 5.1 Planning No Report 5.2 Agricultural Service Board & Parks No Report 5.3 Protective Services No Report 5.4 Economic Development No Report 6.0 Corporate Services No Report 7.0 Business Arising from Previous Minutes No Report 8.0 New Business 8.1 Amended 2022 Kneehill Regional FCSS Budget and Allocations 8.2 Three Hills Thrashers Junior Hockey Club Funding Request 1 2021.10.26 Council Meeting Adopted October 26, 2021 Council Meeting Agenda Page 2 of 2 9.0 Disposition of Delegation & Public Hearing Business No Report 10.0 Council and Committee Reports 10.1 Community Futures Wildrose 11.0 Council Follow-up Action List 12.0 Closed Session 12.1 Land (Section 17 & 24, FOIP Act) 13.0 Motions from Closed Session Adjournment 2 2021.10.26 Council Meeting Adopted 1 ________ Initials MINUTES OF THE OCTOBER 12, 2021 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PRESENT: Division No. 1 Faye McGhee, Deputy Reeve Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor (Video Conf) Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Councillor ABSENT: Division No. 2 Debbie Penner, Councillor ALSO PRESENT: Chief Administrative Officer Mike Haugen Director Community Services Laurie Watt Director Corporate Services Bill McKennan Director of Infrastructure Mike Ziehr Economic Development Officer Jacqueline Buchanan Environmental Services Manager John McKiernan Manager of Planning and Development Barb Hazelton Human Resources Officer Jessie Kasha Recording Secretary Carolyn Van der Kuil Communications Officer Christine Anderson CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda No additions were made. ADOPTION OF AGENDA 1.2 Adoption of Agenda 364/21 Councillor Christie moved approval of the agenda as presented. CARRIED UNANIMOUSLY MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of September 28, 2021 365/21 Councillor King moved approval of the September 28, 2021 Council Meeting minutes as presented. CARRIED UNANIMOUSLY 3 2021.10.26 Council Meeting Adopted COUNCIL MINUTES OF OCTOBER 12, 2021 2 _________ Initials INFRASTRUCTURE 4.0 Infrastructure- Roads/Bridges/Water/Wastewater/Environment 4.1 Kneehill County Recycling 366/21 Deputy Reeve McGhee moved that Council direct administration to bring back more information on possible opportunities for better recycling, including costs for hamlets to have small bins, to a future Committee of the Whole meeting. CARRIED UNANIMOUSLY COMMUNITY SERVICES 5.0 Community Services PLANNING 5.1 Planning 5.1.1 Subdivision Extension: KNE200148 367/21 Councillor King moved that Council move to grant a 1-year extension to KNE200148 until October 24, 2022. CARRIED UNANIMOUSLY EC DEVELOPMENT 5.4 Economic Development 5.4.1 Community Futures Wildrose Digital Economy Program 368/21 Deputy Reeve McGhee moved that Council partners with Community Futures Wild Rose to implement the Digital Economy Program with a financial contribution of $1400.00 as well as a letter of support. CARRIED UNANIMOUSLY CORPORATE SERV 6.0 Corporate Services 6.1 Process Change- Signing Authorization 369/21 Deputy Reeve McGhee moved that electronic signatures be permitted with the requirement to sign off the payment edit listing. CARRIED UNANIMOUSLY NEW BUSINESS 8.0 New Business 8.1 2022 Kneehill Regional FCSS Budget and Allocations 370/21 Councillor King moved that Council approve the Kneehill Regional Family and Community Support Services (FCSS) 2022 Budget and Allocations as presented. CARRIED UNANIMOUSLY 8.2 Capital Mailing 371/21 Councillor King moved that Council table the Capital Mailing discussion and have administration bring back further information to the first Council meeting in November. CARRIED UNANIMOUSLY The Chair called for a recess at 9:27 a.m. and called the meeting back to order at 9:45 a.m. with all previously mentioned members present. 4 2021.10.26 Council Meeting Adopted COUNCIL MINUTES OF OCTOBER 12, 2021 3 _________ Initials 8.3 Human Resources Policy 19-2 372/21 Councillor King moved that Council adopt Human Resources Policy 19-2 as presented. CARRIED UNANIMOUSLY The Chair called for a recess at 10:05 a.m. to complete the photo opportunity appointment scheduled with the Town of Trochu and called the meeting back to order at 10:11 a.m. with all previously mentioned members present. APPOINTMENTS 3.0 Appointments 3.1 Town of Trochu- Photo Opportunity Barry Kletke, Town of Trochu Mayor and Carl Peterson, Town of Trochu CAO were in attendance at Council to sign the Trochu Seniors Supportive Living Project agreement and photo opportunity. COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Police Advisory Committee- Minutes were provided from the September 23rd, 2021 meeting. 373/21 Deputy Reeve McGhee moved that Council receive for information the Council and Committee reports as presented. CARRIED UNANIMOUSLY COUNCIL ACT LIST 11.0 Council Follow-Up Action List 374/21 Councillor Christie moved that Council receive for information the Council Follow-Up Action List as presented. CARRIED UNANIMOUSLY CLOSED SESSION 12.0 Closed Session 375/21 Councillor King moved that Council convene in Closed Session to discuss Third Party Business Interest pursuant to Section 16 & 25 of the Freedom of Information and Protection of Privacy Act, at 10:20 a.m. CARRIED Councillor Hugo was not present during Closed Session. 376/21 Councillor King moved that Council return to open meeting at 10:48 a.m. CARRIED UNANIMOUSLY 10:50 a.m. – meeting recessed to allow return of public. 10:50 a.m. - meeting resumed. 5 2021.10.26 Council Meeting Adopted COUNCIL MINUTES OF OCTOBER 12, 2021 4 _________ Initials ADJOURNMENT Adjournment The meeting adjourned at 10:51 a.m. ________________________ Jerry Wittstock Reeve _______________________ Mike Haugen CAO 6 2021.10.26 Council Meeting Adopted REQUEST FOR DECISION AGENDA ITEM # 8.1 Page 1 of 2 Version: 2019-02 Subject: Amended 2022 Kneehill Regional FCSS Budget and Allocations Meeting Date: Tuesday, October 26, 2021 Prepared By: Carolyn Van der Kuil Presented By: Mike Haugen, CAO Link to Strat Plan: Level of Service Recommended Motion: That Council approve the amended Kneehill Regional Family and Community Support Services (FCSS) 2022 Budget and Allocations as presented. Background/ Proposal At the October 12, 2021 Council meeting, Council approved the FCSS 2022 Budget. There was a significant difference than previous year due to the initial population numbers that were used to calculate the municipalities’ portion. In 2021 the County population was calculated at 5001 and in 2022 the population was calculated at 5529. Kneehill County’s percentage went from 44.45% in 2021 to 47.7% in 2022. Discussion/ Options/ Benefits/ Disadvantages: After that meeting Administration received a letter from FCSS stating the Alberta Government Family and Community Services Section Financial Officer informed her that FCSS funding formula which is based on population is only a “guideline” and there will be no new monies coming from the Alberta Government with the switch to population estimates for 2022 grants. FCSS amended their funding back to 2019 population numbers for the municipal contributions. Kneehill County’s contribution in 2021 was $48,821.00 and if approved the cost will be $50,140.00 in 2022. Cost Source of Funding: 2022 Operating Budget Council Options: 1. Council accept the FCSS Budget and Allocations 2. Direct Administration to provide further information. 3. Receive for information Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☒ Individual Notification or ☐ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: FCSS Request Letter 7 2021.10.26 Council Meeting Adopted REQUEST FOR DECISION AGENDA ITEM # 8.1 Page 2 of 2 Version: 2019-01 Follow-up Actions: Administration will draft a letter to the Kneehill Regional FCSS Board outlining Council’s decision. CAO Approval: Mike Haugen, Chief Administrative Officer 8 2021.10.26 Council Meeting Adopted Tel: (403) 443-3800 or (403) 443-0793 Email: Shelley@krfcss.com 779 – 2 Street Northeast, Box 400 Three Hills, AB T0M 2A0 October 12, 2021 To: Village of Acme Village of Carbon Village of Linden Kneehill County Town of Three Hills Town of Trochu RE: REVISED 2022 KNEEHILL REGIONAL FAMILY AND COMMUNITY SUPPORT SERVICES (FCSS) BUDGET AND ALLOCATIONS Based on the information we have from the Alberta Community and Social Services Ministry at this time, please find attached your copy of the above referenced budget as approved by the Kneehill Regional FCSS board members at the September 14, 2021 meeting. The Kneehill Regional FCSS Board is requesting a cost-of-living increase of 2.7% to the municipal requisition for 2022. The budget was drafted with the June 2021 Statistics Canada Cost of Living Allowance increase to the municipal requisitions. The Kneehill Regional FCSS Agreement, signed by all participating jurisdictions in the Kneehill Regional FCSS program, states under clause F(3), that the Board shall prepare the annual budget and provide a copy to each participating municipality for review and approval. As well, the Agreement states that the budget shall be approved by no less than four (4) member municipalities. Please review the 2022 Kneehill Regional FCSS budget with your Council and advise of your jurisdiction’s decision. Thank you for your time and attention to this matter. Should you require any additional information please contact me at 403.443.3800. Kind regards, Shelley Jackson-Berry Kneehill Regional FCSS Director Enclosure 9 2021.10.26 Council Meeting Adopted Tel: (403) 443-3800 or (403) 443-0793 Email: Shelley@krfcss.com 779 – 2 Street Northeast, Box 400 Three Hills, AB T0M 2A0 ESTIMATED 2022 KNEEHILL REGIONAL FCSS GRANT ALLOCATIONS Provincial Funding 2022 Grant $ 350,391.00 Local Government Contribution $ 112,800.00 Municipal Reserves $ 52,791.00 2022 FCSS Funding $ 515,982.00 2019 2022 contribution Municipality population* percentage Acme 653 5.80 $6,542.00 Carbon 500 4.44 $5,008.00 Linden 828 7.36 $8,302.00 Three Hills 3,212 28.55 $32,205.00 Trochu 1,058 9.4 $10,603.00 Kneehill 5,001 44.45 $50,140.00 TOTALS 11,252 100 $112,800.00 Province $350,391.00 TOTAL 2022 FCSS GRANT $463,191.00 *Official population figures as of November 2019 as compiled by Municipal Services Branch, Local Government Services, Alberta Municipal Affairs. Contribution based on $10.0249 per capita. 10 2021.10.26 Council Meeting Adopted Tel: (403) 443-3800 or (403) 443-0793 Email: Shelley@krfcss.com 779 – 2 Street Northeast, Box 400 Three Hills, AB T0M 2A0 KNEEHILL REGIONAL FCSS 2022 BUDGET APPROVED REVENUE Provincial FCSS $350,391.00 Local Municipalities $112,800.00 Municipal Reserves $ 52,791.00 TOTAL REVENUE $515,982.00 EXPENDITURES Salaries & Benefits $230,767.00 Board Expenses $ 200.00 Mileage $ 4,700.00 Conv & Training $ 3,500.00 Telephone $ 1,740.00 Internal Programming $ 9,550.00 Advertising $ 2,500.00 Membership Fees $ 1,550.00 Unit Authority Costs $ 4,300.00 Audit Fees $ 3,300.00 Insurance $ 925.00 Office Supplies $ 8,000.00 Janitorial Supplies $ 350.00 TOTAL ADMIN EXPENDITURES $271,382.00 Grants to Organizations $244,600.00 TOTAL EXPENDITURES $515,982.00 11 2021.10.26 Council Meeting Adopted REQUEST FOR DECISION AGENDA ITEM # 8.2 Page 1 of 1 Version: 2020-02 Subject: Three Hills Thrashers Junior Hockey Club Funding Request Meeting Date: Tuesday, October 26, 2021 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO Link to Strat Plan: Level of Service Recommended Motion: That Council provides support to the Three Hills Thrashers Junior “B” Hockey Club, by sponsoring $500.00. Background/ Proposal Administration received a request from the Three Hills Thrashers Junior Hockey Blub. Discussion/ Options/ Benefits/ Disadvantages: Kneehill County has provided sponsorship to the team in the past in the form of a half page advertisement in their programs at accost of $350 and the season tickets were donated to Kid Sport for their disbursal. The levels of sponsorship for the 2021/2022 season range from $5,000.00 to $500.00. Financial Implications: 2021 Operating Budget • Recreation, Community, Arts and Cultural Events Policy #15-7 $8,228.57 remains in this G/L for 2021. Council Options: 1. Provide support for $500. 2. Provide support in a different amount. 3. Receive for information. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Three Hills Thrashers Support Letter. Follow-up Actions: Notify Three Hills Thrashers of Council’s decision. CAO Approval: Mike Haugen, Chief Administrative Officer 12 2021.10.26 Council Meeting Adopted 13 2021.10.26 Council Meeting Adopted 14 2021.10.26 Council Meeting Adopted 15 2021.10.26 Council Meeting Adopted 16 2021.10.26 Council Meeting Adopted 17 2021.10.26 Council Meeting Adopted 18 2021.10.26 Council Meeting Adopted 19 2021.10.26 Council Meeting Adopted 20 2021.10.26 Council Meeting Adopted 21 2021.10.26 Council Meeting Adopted 22 2021.10.26 Council Meeting Adopted REQUEST FOR DECISION AGENDA ITEM # 11.0 Page 1 of 1 Version: 2020-01 Subject: Council Follow-up Action List Meeting Date: Tuesday, October 26, 2021 Presented By: Mike Haugen, CAO Link to Strat Plan: Level of Service Recommended Motion: That Council receive for information the Council Follow-up Action List as presented. Background/ Proposal To request Council’s acceptance of the Council Follow-Up Action List. Discussion/ Options/ Benefits/ Disadvantages: Please find attached the Council Follow-Up Action List. The Council Follow-up Action list is a list of items from Council meetings that require follow-up. This document is regularly updated after each Council meeting. Financial Implications: N/A Council Options: 1. Receive the report regarding the Council Follow-up Action List for information. 2. Council provide further direction or required changes/amendments. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☒ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: October 26, 2021 Council Follow-Up Action List Follow-up Actions: Update Action List and provide updated Council Follow-Up Action List at the next Council meeting. CAO Approval: Mike Haugen, Chief Administrative Officer 23 2021.10.26 Council Meeting Adopted Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status 09-Feb-21 53/21 Councillor King moved that Kneehill County commit to proceed with the appropriate legislative steps prescribed in the MGA of Alberta that will allow for the implementation of the bylaw(s) required to be able to provide financial backing, in the form of Security, to the Town of Trochu for the borrowing of up to $20 Million, for a period of time not to exceed four (4) years. The understanding is that the provided Security, if appropriate bylaws are passed, will support the Town of Trochu in obtaining interim (bridge) project financing during the construction of the Trochu Senior’s Supportive Living Facility. COMPLETE Mike Haugen Agreement with Town of Trochu has been approved by the Town and is currently being finalized 23-Feb-21 109/21 Councillor Penner moved that Council continue the Capital Newspaper Delivery Program for 2021, and that staff be directed to develop a pay for service program to begin in 2022 offered to ratepayers who do not get the Three Hills Capital in the mail. Christine Anderson In Progress 09-Mar-21 123/21 Deputy Reeve McGhee moved that administration submit an application under the Provincial Education Requisition Credit (PERC) for the uncollectable Education Requisition and the uncollectable Designated Industrial Property Requisition on these Oil & Gas Properties.Marika Von Mirbach In Progress; the application intake for this grant is not until January 2022. 23-Mar-21 139/21 Councillor Penner moved that Council direct administration to cancel the current agreement with R&D Pilot Truck Ltd for the hauling of gravel to the Hiller Stockpile and enter into an agreement to sell the remainder of gravel located at the Delia pit at a cost recovery.Mike Haugen Draft agreement is being prepared. We are waiting on the contractor’s legal counsel. 27-Apr-21 185/21 Councillor King moved that Council direct administration to continue the exploration of assuming ownership and operation of the Orkney Water Co-op under the supported guidance of Council to restrict flow at all connections.John McKiernan An email was forwarded to the Orkney Coop in regards to Environmental Services position on flow restriction. Still waiting on a response. 11-May-21 230/21 Councillor Christie moved that Council direct administration to come back to a future Council meeting and present options for agricultural exemptions for Road Bans.Director of Infrastructure In Progress 20-Jul-21 288/21 Councillor King moved that Council direct administration that once the County has the financial background regarding the Three Hills East Water Delivery Options, that the County then complete a public engagement with the residents. Christine Anderson 17-Aug-21 311/21 Councillor King moved that Council direct administration to pursue the Three Hills East Water Feasibility Study as per the proposal from the consultant, with funding from 2021 operating budget as a special project.John McKiernan In Progress 17-Aug-21 323/21 Councillor Penner moved that Kneehill County transfer the title for Plan 5591FI, Block 6, Lot 4 to Kneehill County pursuant to the Municipal Government Act, Section 424(1).Bill McKennan In Progress- With Land Titles 17-Aug-21 324/21 Deputy Reeve McGhee moved that Council declares the parcel located at Plan 5591FI, Block 6, Lot 4 as surplus and directs administration to sell the property as per the Disposition of Surplus Lands Policy #16-16.Bill McKennan In Progress 28-Sep-21 355/21 Deputy Reeve McGhee moved that Council discuss long term planning for Horseshoe Canyon at a future Committee of the Whole meeting.Shelby Sherwick In Progress Council Action Items 24 2021.10.26 Council Meeting Adopted Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status Council Action Items 21-Oct-21 366/21 Deputy Reeve McGhee moved that Council direct administration to bring back more information on possible opportunities for better recycling, including costs for hamlets to have small bins, to a future Committee of the Whole meeting.John McKiernan 21-Oct-21 367/21 Councillor King moved that Council move to grant a 1-year extension to KNE200148 until October 24, 2022.COMPLETE Barb Hazelton 21-Oct-21 368/21 Deputy Reeve McGhee moved that Council partners with Community Futures Wild Rose to implement the Digital Economy Program with a financial contribution of $1400.00 as well as a letter of support.COMPLETE 21-Oct-21 369/21 Deputy Reeve McGhee moved that electronic signatures be permitted with the requirement to sign off the payment edit listing.COMPLETE 21-Oct-21 370/21 Councillor King moved that Council approve the Kneehill Regional Family and Community Support Services (FCSS) 2022 Budget and Allocations as presented. On October 26, 2021 Agenda 21-Oct-21 371/21 Councillor King moved that Council table the Capital Mailing discussion and have administration bring back further information to the first Council meeting in November. Chrisitne Anderson 21-Oct-21 372/21 Councillor King moved that Council adopt Human Resources Policy 19-2 as presented.COMPLETE 25 2021.10.26 Council Meeting Adopted AMENDMENT SUMMARY Council Meeting Date: October 26, 2021 Purpose: The purpose of the Amendment Summary is to explain the differences from the original package that was presented at the Council meeting compared to the amended version. Agenda: No additions were made to the agenda Package: No additions were made to the package 26 2021.10.26 Council Meeting Adopted