HomeMy WebLinkAbout2021.07.20 Council Meeting Minutes signed.docx.(neehill
COUNTY
1600-2nd Street NE
Three Hills, AB
TOM 2AO
CALL MEETING TO ORDER
1.0 Agenda
1.1 Additions to the Agenda
1.2 Adoption of the Agenda
Pages
1-2
2.0 Approval of Minutes
2.1 Regular Council Meeting Minutes of June 22, 2021 3
3.0 Appointments
No Appointments Scheduled
4.0 Transportation
No Report
5.0 Community Services
5.1 Planning
5.1.1 Bill 48 Changes
7-10
5.2 Water/Wastewater/Environment
5.2.1 Three Hills East Water. Delivery Options 11-13
5.3 Agricultural Service Board Parks
5.3.1 Policy`;-1, ASB Structure
14-16
5.4 Protective Services
5.4.1 Bylaw #1800- Proposed Traffic Control Bylaw 17-51
6.0 Corporate Services
No Repoil
7.0 Business Arising from Previous Minutes
No Report
8.0 New Business
8.1
Purchasing Process Overview
52-68
8.2
Horseshoe Canyon Ballot Question
69-70
8.3
Letter of Support for Dekeyser Campground
71-78
8.4
Discovery Fair and Ratepayer Evening
79-80
8.5
Big Country Primary Care Network Invite
81
8.6
Bylaw 1843- Records Retention and Disposition Bylaw
82-98
8.7
Policy 11-21, Records Management
99-102
8.8
Kneehill Historical Museum Invite
103-104
9.0 Disposition of Delegation & Public Hearing Business
No Appointments are Scheduled
10.0 Council and Committee Reports
10.1 Central Alberta Economic Partnership
10.2 Federation of Canadian Municipalities Conference
11.0 Council Follow-up Action List 105-107
12.0 Closed Session
12.1 Personnel (FOIP, Section 17)
13.0 Motions from Closed Session
MINUTES OF THE JULY 20, 2021 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY
OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA
PRESENT:
Division No. 1
Faye McGhee, Deputy Reeve
Division No. 2
Debbie Penner, Councillor
Division No. 3
Jerry Wittstock, Reeve
Division No. 4
Glen Keiver, Councillor
Division No. 5
Jim Hugo, Councillor
Division No. 6
Wade Christie, Councillor
Division No. 7
Kenneth King, Councillor
ALSO PRESENT:
Chief Administrative Officer
Director Corporate Services
Environmental Services Manager
Manager of Planning and Development
Manager of ASB and Parks
Peace Officer
Mike Haugen
Bill McKennan
John McKiernan
Barb Hazelton
Shelby Sherwick
Natalie Chubala
Purchasing and Procurement Shaine Isaac
Recording Secretary Carolyn Van der Kuil
Communications Officer Christine Anderson
CALL TO ORDER Reeve Wittstock in the Chair
Reeve Wittstock called the meeting to order at 8:30 a.m.
AGENDA 1.0 Agenda
1.1 Additions to the Agenda
ADOPTION OF 1.2 Adoption of Agenda
AGENDA
284/21 Councillor Christie moved approval of the agenda as presented.
CARRIED UNANIMOUSLY
MINUTES 2.0 Minutes
2.1 Regular Council Meeting Minutes of June 22, 2021
285/21 Councillor King moved approval of the June 22, 2021 Council Meeting
minutes as presented.
CARRIED UNANIMOUSLY
COUNCIL MINUTES OF JULY 20, 2021
COMMUNITY 5.0 Community Services
SERVICES
PLANNING 5.1Planning
5.1.1 Bill 48 Chan es
286/21 Deputy Reeve McGhee moved that Council accept the report on
changes to Bill 48 for information, as presented.
CARRIED UNANIMOUSLY
WATER 5.2 Water/Wastewater/Environment
5.2.1 Three Hills East Water DeliveEX Options
287/21 Deputy Reeve McGhee moved that Council direct administration to
explore further Options A, C, D and E and bring back to Council to a
future meeting.
CARRIED UNANIMOUSLY
288/21 Councillor King moved that Council direct administration that once the
County has the financial background regarding the Three Hills East
Water Delivery Options, that the County then complete a public
engagement with the residents.
CARRIED UNANIMOUSLY
The Chair called for a recess at 9:52 a.m. and called the meeting back
to order at 10:11 a.m. with all previously mentioned Council members
present.
ASB & PARKS 5.3 A ricultural Service Board and Paris
5.3.1 Policy 1-1 ASB Structure
289/21 Councillor Christie moved that Council approves Policy 1-1, ASB
Structure, as recommended by the Agricultural Service Board.
CARRIED UNANIMOUSLY
PROTECTIVE SERV 5.4 Protective Services
5.4.1 Bylaw 1800- Proposed Traffic Control Bylaw
290/21 Councillor Penner moved that Council approve first reading of Bylaw
1800 Traffic Control as presented.
CARRIED UNANIMOUSLY
NEW BUSINESS 8.0 New Business
8.1 Purchasing Process Overview
291/21 Councillor King moved that Council accept the presentation regarding
the County's Purchasing and Procurement process for information, as
presented.
CARRIED UNANIMOUSLY
2 � I -
Uj9-� Initials
COUNCIL MINUTES OF JULY 20, 2021
8.2 Horseshoe Canyon Ballot Question
292/21 Councillor King moved that Council receive for information the
Horseshoe Canyon ballot question discussion.
CARRIED UNANIMOUSLY
8.3 Letter of Support for Deke ser Cam round
293/21 Councillor Penner moved that Council direct Administration to provide
a letter of support for Devan Dekeyser to submit with his application to
Travel Alberta Investment Program grant funding.
CARRIED UNANIMOUSLY
8.4 Discove Fair and Ratepayer Evening
294/21 Deputy Reeve McGhee moved that Council receive for information the
Discovery Fair Ratepayer Evening discussion.
CARRIED UNANIMOUSLY
8.5 BiLy Counta Primary Care Network Invite
295/21 Councillor Christie moved that Council approve the attendance for
Deputy Reeve McGhee to attend the Big Country Primary Care
Network Engagement Session on July 20th, at 2:00 p.m.
CARRIED UNANIMOUSLY
8.6 Bylaw 1843- Records Retention and Disposition Bylaw
296/21 Councillor King moved that Council give first reading to Bylaw 1843,
that being a bylaw for the retention and disposition of County records
and documents.
CARRIED UNANIMOUSLY
297/21 Councillor Christie moved that second reading be given to Bylaw 1843.
CARRIED UNANIMOUSLY
298/21 Councillor Penner moved that unanimous consent for third and final
reading be given to Bylaw 1843.
CARRIED UNANIMOUSLY
299/21 Councillor Keiver moved that third reading be given to Bylaw 1843.
CARRIED UNANIMOUSLY
8.7 Polic #11-21 Records Management
300/21 Deputy Reeve McGhee moved that Council approve as presented
Policy 11-21, Records Management.
CARRIED UNANIMOUSLY
COUNCIL MINUTES OF JULY 20, 2021
8.8 Kneehill Historical Society Invite
301/21 Deputy Reeve McGhee moved that Council approve the attendance of
the Reeve or designate to the ribbon cutting ceremony for the Village
School on Saturday, August 7, 2021.
CARRIED UNANIMOUSLY
COUNCIL REPORTS 10.0 Council and Committee Reports
10.1 Central Alberta Economic Partnership- Verbal report was
provided by Deputy Reeve McGhee on the AGM meeting she attended.
10.2 Federation of Canadian Municipalities Conference A verbal
report was provided by Deputy Reeve McGhee on the conference she
attended.
10.3 Alberta Cattle Feeders Meeting- A verbal report was provided
by Reeve Wittstock.
10.4 Home Place Ranch Meeting with Erin O'Toole -A verbal report
was provided by Reeve Wittstock
302/21 Councillor Keiver moved that Council receive the Council and
Committee reports as presented.
CARRIED UNANIMOUSLY
COUNCIL ACT LIST 11.0 Council Follow -Up Action List
303/21 Councillor Penner moved that Council receive for information the
Council Follow -Up Action List, as presented.
CARRIED UNANIMOUSLY
The Chair called for a recess at 11:58 a.m. and called the meeting back
to order at 1:05 p.m. with all previously mentioned members present.
CLOSED SESSION 12.0 Closed Session
304/21 Councillor King moved that Council convene in Closed Session to
discuss personnel pursuant to Section 17 of the Freedom of Information
and Protection of Privacy Act, at 1:05 p.m.
CARRIED UNANIMOUSLY
The following people were in attendance of the Closed Session to
provide a report and advise Council:
Mike Haugen, CAO
305/21 Deputy Reeve McGhee moved that Council return to open meeting at
1:29 p.m.
CARRIED UNANIMOUSLY
4
Initials
COUNCIL MINUTES OF JULY 20, 2021
1:31 p.m. — meeting recessed to allow return of public.
1:32 p.m. - meeting resumed.
ADJOURNMENT Adjournment
The meeting adjourned at 1:32 p.m.
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Reeve
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Mike Haugen
CAO
5
Initials