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HomeMy WebLinkAbout2021.07.20 Council Meeting Minutes signed.docx.(neehill COUNTY 1600-2nd Street NE Three Hills, AB TOM 2AO CALL MEETING TO ORDER 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda Pages 1-2 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of June 22, 2021 3 3.0 Appointments No Appointments Scheduled 4.0 Transportation No Report 5.0 Community Services 5.1 Planning 5.1.1 Bill 48 Changes 7-10 5.2 Water/Wastewater/Environment 5.2.1 Three Hills East Water. Delivery Options 11-13 5.3 Agricultural Service Board Parks 5.3.1 Policy`;-1, ASB Structure 14-16 5.4 Protective Services 5.4.1 Bylaw #1800- Proposed Traffic Control Bylaw 17-51 6.0 Corporate Services No Repoil 7.0 Business Arising from Previous Minutes No Report 8.0 New Business 8.1 Purchasing Process Overview 52-68 8.2 Horseshoe Canyon Ballot Question 69-70 8.3 Letter of Support for Dekeyser Campground 71-78 8.4 Discovery Fair and Ratepayer Evening 79-80 8.5 Big Country Primary Care Network Invite 81 8.6 Bylaw 1843- Records Retention and Disposition Bylaw 82-98 8.7 Policy 11-21, Records Management 99-102 8.8 Kneehill Historical Museum Invite 103-104 9.0 Disposition of Delegation & Public Hearing Business No Appointments are Scheduled 10.0 Council and Committee Reports 10.1 Central Alberta Economic Partnership 10.2 Federation of Canadian Municipalities Conference 11.0 Council Follow-up Action List 105-107 12.0 Closed Session 12.1 Personnel (FOIP, Section 17) 13.0 Motions from Closed Session MINUTES OF THE JULY 20, 2021 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PRESENT: Division No. 1 Faye McGhee, Deputy Reeve Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Councillor ALSO PRESENT: Chief Administrative Officer Director Corporate Services Environmental Services Manager Manager of Planning and Development Manager of ASB and Parks Peace Officer Mike Haugen Bill McKennan John McKiernan Barb Hazelton Shelby Sherwick Natalie Chubala Purchasing and Procurement Shaine Isaac Recording Secretary Carolyn Van der Kuil Communications Officer Christine Anderson CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda ADOPTION OF 1.2 Adoption of Agenda AGENDA 284/21 Councillor Christie moved approval of the agenda as presented. CARRIED UNANIMOUSLY MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of June 22, 2021 285/21 Councillor King moved approval of the June 22, 2021 Council Meeting minutes as presented. CARRIED UNANIMOUSLY COUNCIL MINUTES OF JULY 20, 2021 COMMUNITY 5.0 Community Services SERVICES PLANNING 5.1Planning 5.1.1 Bill 48 Chan es 286/21 Deputy Reeve McGhee moved that Council accept the report on changes to Bill 48 for information, as presented. CARRIED UNANIMOUSLY WATER 5.2 Water/Wastewater/Environment 5.2.1 Three Hills East Water DeliveEX Options 287/21 Deputy Reeve McGhee moved that Council direct administration to explore further Options A, C, D and E and bring back to Council to a future meeting. CARRIED UNANIMOUSLY 288/21 Councillor King moved that Council direct administration that once the County has the financial background regarding the Three Hills East Water Delivery Options, that the County then complete a public engagement with the residents. CARRIED UNANIMOUSLY The Chair called for a recess at 9:52 a.m. and called the meeting back to order at 10:11 a.m. with all previously mentioned Council members present. ASB & PARKS 5.3 A ricultural Service Board and Paris 5.3.1 Policy 1-1 ASB Structure 289/21 Councillor Christie moved that Council approves Policy 1-1, ASB Structure, as recommended by the Agricultural Service Board. CARRIED UNANIMOUSLY PROTECTIVE SERV 5.4 Protective Services 5.4.1 Bylaw 1800- Proposed Traffic Control Bylaw 290/21 Councillor Penner moved that Council approve first reading of Bylaw 1800 Traffic Control as presented. CARRIED UNANIMOUSLY NEW BUSINESS 8.0 New Business 8.1 Purchasing Process Overview 291/21 Councillor King moved that Council accept the presentation regarding the County's Purchasing and Procurement process for information, as presented. CARRIED UNANIMOUSLY 2 � I - Uj9-� Initials COUNCIL MINUTES OF JULY 20, 2021 8.2 Horseshoe Canyon Ballot Question 292/21 Councillor King moved that Council receive for information the Horseshoe Canyon ballot question discussion. CARRIED UNANIMOUSLY 8.3 Letter of Support for Deke ser Cam round 293/21 Councillor Penner moved that Council direct Administration to provide a letter of support for Devan Dekeyser to submit with his application to Travel Alberta Investment Program grant funding. CARRIED UNANIMOUSLY 8.4 Discove Fair and Ratepayer Evening 294/21 Deputy Reeve McGhee moved that Council receive for information the Discovery Fair Ratepayer Evening discussion. CARRIED UNANIMOUSLY 8.5 BiLy Counta Primary Care Network Invite 295/21 Councillor Christie moved that Council approve the attendance for Deputy Reeve McGhee to attend the Big Country Primary Care Network Engagement Session on July 20th, at 2:00 p.m. CARRIED UNANIMOUSLY 8.6 Bylaw 1843- Records Retention and Disposition Bylaw 296/21 Councillor King moved that Council give first reading to Bylaw 1843, that being a bylaw for the retention and disposition of County records and documents. CARRIED UNANIMOUSLY 297/21 Councillor Christie moved that second reading be given to Bylaw 1843. CARRIED UNANIMOUSLY 298/21 Councillor Penner moved that unanimous consent for third and final reading be given to Bylaw 1843. CARRIED UNANIMOUSLY 299/21 Councillor Keiver moved that third reading be given to Bylaw 1843. CARRIED UNANIMOUSLY 8.7 Polic #11-21 Records Management 300/21 Deputy Reeve McGhee moved that Council approve as presented Policy 11-21, Records Management. CARRIED UNANIMOUSLY COUNCIL MINUTES OF JULY 20, 2021 8.8 Kneehill Historical Society Invite 301/21 Deputy Reeve McGhee moved that Council approve the attendance of the Reeve or designate to the ribbon cutting ceremony for the Village School on Saturday, August 7, 2021. CARRIED UNANIMOUSLY COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Central Alberta Economic Partnership- Verbal report was provided by Deputy Reeve McGhee on the AGM meeting she attended. 10.2 Federation of Canadian Municipalities Conference A verbal report was provided by Deputy Reeve McGhee on the conference she attended. 10.3 Alberta Cattle Feeders Meeting- A verbal report was provided by Reeve Wittstock. 10.4 Home Place Ranch Meeting with Erin O'Toole -A verbal report was provided by Reeve Wittstock 302/21 Councillor Keiver moved that Council receive the Council and Committee reports as presented. CARRIED UNANIMOUSLY COUNCIL ACT LIST 11.0 Council Follow -Up Action List 303/21 Councillor Penner moved that Council receive for information the Council Follow -Up Action List, as presented. CARRIED UNANIMOUSLY The Chair called for a recess at 11:58 a.m. and called the meeting back to order at 1:05 p.m. with all previously mentioned members present. CLOSED SESSION 12.0 Closed Session 304/21 Councillor King moved that Council convene in Closed Session to discuss personnel pursuant to Section 17 of the Freedom of Information and Protection of Privacy Act, at 1:05 p.m. CARRIED UNANIMOUSLY The following people were in attendance of the Closed Session to provide a report and advise Council: Mike Haugen, CAO 305/21 Deputy Reeve McGhee moved that Council return to open meeting at 1:29 p.m. CARRIED UNANIMOUSLY 4 Initials COUNCIL MINUTES OF JULY 20, 2021 1:31 p.m. — meeting recessed to allow return of public. 1:32 p.m. - meeting resumed. ADJOURNMENT Adjournment The meeting adjourned at 1:32 p.m. qj,�, 0 1r Reeve J4� 4,,,, Mike Haugen CAO 5 Initials