HomeMy WebLinkAbout2018-10-23 Organizational Meeting Package
KNEEHILL COUNTY
ORGANIZATIONAL MEETING
AGENDA
Tuesday, October 23, 2018
8:30 a.m.
Kneehill County Council Chambers
1600-2nd Street NE
Three Hills, Alberta
Call to Order by CAO
1.0 Adoption of the Organizational Meeting Agenda
2.0 Voting Procedures
3.0 Election of Reeve
4.0 Election of Deputy Reeve
5.0 Seating Arrangements in Council Chambers
6.0 Regular Council Meeting Dates 2019
7.0 Committee of the Whole Meeting Dates 2019
8.0 Municipal Planning Commission Meeting Dates 2019
9.0 2018/2019 Board and Committee Appointments
10.0 Procedural Bylaw #1768
Adjournment
1 2018.10.23 Organizational Meeting Package
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
2.0
SUBJECT:
Organizational Meeting- Voting Procedures
MEETING DATE:
2018-10-23
PRESENTED BY:
Al Hoggan, CAO
BACKGROUND/
PROPOSAL
If there is more than one Councillor nominated for either Reeve or Deputy
Reeve positions a motion needs to be made to approve the use of secret
ballot as per MGA 185.1.
A motion also needs to be made that the ballots will be destroyed at the end of
the meeting.
COSTS/SOURCE OF
FUNDING:
N/A
ATTACHMENTS:
N/A
RECOMMENDED ACTION:
That Council make a motion to utilize the voting procedures of secret ballot, as
well as make a motion to destroy the ballots at the end of the meeting.
COUNCIL OPTIONS:
1. That Council make the recommended two motions.
2. That Council amend the recommended motions.
MOTION:
1. That Council utilize the voting procedures of secret ballot when there is
more than one nomination for position of Reeve and Deputy Reeve.
2. That all ballots be destroyed at the end of the meeting.
Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan
Executive Assistant Chief Administrative Officer Chief Administrative Officer
2 2018.10.23 Organizational Meeting Package
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
3.0
SUBJECT:
Election of Reeve
MEETING DATE:
2018-10-23
PRESENTED BY:
Al Hoggan, CAO
BACKGROUND/
PROPOSAL
Section 150 (2) of the Municipal Government Act states that the Chief Elected
Official of a municipality is to be appointed by Council from among the
Councillors’ unless the Council passes a bylaw providing that the official is to
be elected by a vote of the electors of the municipality. No bylaw has been
passed.
COSTS/SOURCE OF
FUNDING:
N/A
ATTACHMENTS:
Oath of Office- Reeve
RECOMMENDED ACTION:
That the Council conduct an election for the purpose of electing a Reeve in
accordance with the following process:
1. The CAO will conduct the election for Reeve.
2. The CAO will call for nominations three times for the position of
Reeve.
3. A motion will be required for nominations to cease.
4. Where there is more than one nomination for Reeve, voting shall be
done by secret ballot.
5. Ballots will be counted by CAO or designate and Laurie Watt, Director
of Municipal Services.
6. The CAO will announce the person elected as Reeve.
7. If, on the first ballot, no one Councillor receives a clear majority of the
votes, the Councillor who received the least number of votes shall be
dropped from the ballot and second ballot shall be taken.
8. On subsequent ballots, a Councillor who receives the least number of
votes shall be dropped from the ballot until a Councillor receives a
clear majority.
9. After the declaration of the Reeve, the Chair will be turned over to the
Reeve.
COUNCIL OPTIONS:
MOTION:
That Council move nominations to cease.
Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan
Executive Assistant Chief Administrative Officer Chief Administrative Officer
3 2018.10.23 Organizational Meeting Package
Oath of Office
Reeve
I, ____________________ ,
do swear that I will diligently, faithfully and to the best
of my ability, execute according to law,
the office of Reeve for Kneehill County.
SO HELP ME GOD.
SWORN/AFFIRMED before me at Kneehill County in the
Province of Alberta this 23rd day of October, A.D. 2018
Commissioner of Oaths
Laurie Watt
Reeve
4 2018.10.23 Organizational Meeting Package
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
4.0
SUBJECT:
Election of Deputy Reeve
MEETING DATE:
2018-10-23
PRESENTED BY:
Al Hoggan, CAO
BACKGROUND/
PROPOSAL
The Municipal Government Act, Section 152 (1) states that a Council must
appoint one or more Councillors’ as deputy chief elected official so that:
a. Only one Councillor will hold that office at any one time, and
b. The office will be filled at all times.
COSTS/SOURCE OF
FUNDING:
N/A
ATTACHMENTS:
Oath of Office- Deputy Reeve
RECOMMENDED ACTION:
That the Council conduct an election for the purpose of electing a Deputy
Reeve in accordance with the following process:
1. The Reeve will conduct the election for Deputy Reeve.
2. The Reeve will call for nominations three times for the position of
Deputy Reeve.
3. A motion will be required for nominations to cease.
4. Where there is more than one nomination for Deputy Reeve, voting
shall be done by secret ballot.
5. Ballots will be counted by CAO or designate and Laurie Watt, Director
of Municipal Services.
6. The CAO will announce the person elected as Deputy Reeve.
7. If, on the first ballot, no one Councillor receives a clear majority of the
votes, the Councillor who received the least number of votes shall be
dropped from the ballot and second ballot shall be taken.
8. On subsequent ballots, a Councillor who receives the least number of
votes shall be dropped from the ballot until a Councillor receives a
clear majority.
COUNCIL OPTIONS:
MOTION:
That Council move nominations to cease.
Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan
Executive Assistant Chief Administrative Officer Chief Administrative Officer
5 2018.10.23 Organizational Meeting Package
Oath of Office
Deputy Reeve
I, ____________________ ,
do swear that I will diligently, faithfully and to the best
of my ability, execute according to law,
the office of Deputy Reeve for Kneehill County.
SO HELP ME GOD.
SWORN/AFFIRMED before me at Kneehill County in the
Province of Alberta this 23rd day of October, A.D. 2018
Commissioner of Oaths
Laurie Watt
Deputy Reeve
6 2018.10.23 Organizational Meeting Package
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
5.0
SUBJECT:
Seating Arrangements in Council Chambers
MEETING DATE:
2018-10-23
PRESENTED BY:
Al Hoggan, CAO
BACKGROUND/
PROPOSAL
Bylaw # 1768, under 9 (4) it states that:
The seating arrangements of Council shall be determined at the
Organizational Meeting. The Reeve shall occupy the center seat at the
head of the Council table with the Deputy Reeve occupying the position
directly to the Reeve’s left and with the Chief Administrative Officer
occupying the position directly to the Reeve’s right. The seating positions
of the remainder of Councillors shall be determined by each Councillor
drawing a number between 1 and 5. Councillor seating will also be
numbered from 1 through 5 as determined by the CAO or designate prior
to Councillors drawing their number. The order of drawing is determined
by the official Division number with Division 1 drawing first and Division 7
drawing last. In the event any Councillor is not present at the drawing,
the Chief Administrative Officer, or designate, will draw for the
Councillor(s) not present.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
N/A
COSTS/SOURCE OF
FUNDING:
N/A
COMMUNICATIONS:
N/A
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
Council Seating Arrangements Diagram
RECOMMENDED ACTION:
Council follow the seating arrangement procedure outlined in Bylaw # 1768.
COUNCIL OPTIONS:
N/A
MOTION:
No motion required.
Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan
Executive Assistant Chief Administrative Officer Chief Administrative Officer
7 2018.10.23 Organizational Meeting Package
COUNCIL SEATING ARRANGEMENTS
N/A N/A
5
4
Deputy
Reeve
CAO
3
2
1
N/A
8 2018.10.23 Organizational Meeting Package
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
6.0
SUBJECT:
Regular Council Meeting Dates 2019
MEETING DATE:
2018-10-23
PRESENTED BY:
Al Hoggan, CAO
BACKGROUND/
PROPOSAL
Section 6 of Kneehill County’s Procedural Bylaw #1768 states that regular
meetings of Council shall be held on the second and fourth Tuesday of each
month provided that where a regular Council meeting falls on a holiday, the
meeting shall be held on the next following day, or on such other day as Council
decides by Motion.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
There are no Council meeting dates in 2019 that fall on a holiday.
January 2019-The Agricultural Service Board Conference is scheduled for
January 21st to January 23rd which conflicts with the second Council meeting in
January. Recommendation is to cancel this meeting.
Summer 2019- Kneehill County last summer had two Council dates, one in July
and one in August. Does Council wish to continue this and would the third
Tuesday of July and August work?
November 2019- The RMA Fall Convention is scheduled from November 12-
15, 2019 which conflicts with the first Council meeting in November.
Recommendation is to cancel this meeting.
December 2019- Kneehill County usually plans to hold one Council meeting in
December. Recommendation is to hold the December Council meeting on
December 10th, the second Tuesday of that month.
Organizational Meeting: Under section 192 of the MGA, a Council must hold
an organizational meeting annually, no later than 2 weeks after the third
Monday in October. It is recommended to hold Kneehill County’s
Organizational meeting on Tuesday, October 22nd, 2019.
COSTS/SOURCE OF
FUNDING:
None
COMMUNICATIONS:
Advertise dates on our website and local newspaper.
9 2018.10.23 Organizational Meeting Package
REQUEST FOR DECISION Agenda Item # 6.0 2 | Page
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
Calendar Plan for 2019
RECOMMENDED ACTION:
That Council approve the following:
Summer Council Meetings July 16 and August 20
December Council Meeting on December 10th.
To hold our Organizational Meeting on October 22nd, 2019.
Cancel January 22nd and November 12th, 2019 regular Council meeting
dates and hold all other regular Council meeting dates on the second
and fourth Tuesday of each month.
COUNCIL OPTIONS:
1. To approve the recommendations to the Council Calendar
2. To amend the recommendations to the Council Calendar
3. To receive as information.
MOTION:
That Council approve the scheduling of the 2019 Organizational Meeting for
Tuesday, October 22, 2019 and to hold all regular Council meeting dates on the
second and fourth Tuesday of each month and with the exception of:
Cancellation of January 22nd , 2019 regular Council meeting date
July- Schedule one meeting for July 16, 2019
August- Schedule one meeting for August 20, 2019
November- Cancellation of November 12th, 2018 regular Council
meeting date
December- Schedule one meeting for December 10, 2019
Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan
Executive Assistant Chief Administrative Officer Chief Administrative Officer
10 2018.10.23 Organizational Meeting Package
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KNEEHILL COUNTY
Proposed 2019 Council & Committee Dates
Council Meetings
Organizationl Meeting
COW Meeting
ASB Conference
SEPTEMBER
DECEMBER
JANUARY FEBRUARY MARCH
APRIL MAY JUNE
STAT Holiday
Strategic Planning Session
MPC Meetings
Strategic Planning
RMA Fall & Spring
FCM Conference
JULY AUGUST
OCTOBER NOVEMBER
ASB Summer Tour
11 2018.10.23 Organizational Meeting Package
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
7.0
SUBJECT:
Committee of the Whole Meeting Dates 2019
MEETING DATE:
2018-10-23
PRESENTED BY:
Al Hoggan, CAO
BACKGROUND/
PROPOSAL
Section 10 (5) of Kneehill County’s Procedural Bylaw #1768 states that The
Committee of the Whole (COW) meeting schedule shall be established by
motion at the annual organization meeting or at a regular meeting following
the organizational meeting, as may be appropriate.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
In the past we have scheduled the COW meetings every third Tuesday of the
Month, and no COW meetings during the summer months.
There are a few third Tuesday’s of the month that conflict with other scheduled
events.
February 19, 2019 conflicts with Council’s Strategic Planning Session
March 19, 2019 conflicts with the RMA Spring Convention
Due to the budgetary process in December it is recommended to have the
COW meeting on December 3rd, 2019, before the December 10th, 2019
Council meeting.
COSTS/SOURCE OF
FUNDING:
None
COMMUNICATIONS:
Advertise dates on our website
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
Calendar Plan for 2019
RECOMMENDED ACTION:
That Council approve the third Tuesday of every month at 8:30 a.m. for a
COW meeting, with the exception of February 19, March 19, July 16 and
August 20 and the COW meeting in December will be held on December 3rd,
2019.
COUNCIL OPTIONS:
1. To approve the recommendations
2. To amend the recommendations
12 2018.10.23 Organizational Meeting Package
REQUEST FOR DECISION Agenda Item # 7.0 2 | Page
3. To receive as information.
MOTION:
That Council approve the third Tuesday of every month at 8:30 a.m. for a
Committee of the Whole meeting, with the exception of:
February 19, 2019
March 19, 2019
July 16, 2019
August 20, 2019
and the December Committee of the Whole Meeting will be held on
December 3rd, 2019
Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan
Executive Assistant Chief Administrative Officer Chief Administrative Officer
13 2018.10.23 Organizational Meeting Package
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S M T W T F S S M T W T F S S M T W T F S
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KNEEHILL COUNTY
Proposed 2019 Council & Committee Dates
Council Meetings
Organizationl Meeting
COW Meeting
ASB Conference
SEPTEMBER
DECEMBER
JANUARY FEBRUARY MARCH
APRIL MAY JUNE
STAT Holiday
Strategic Planning Session
MPC Meetings
Strategic Planning
RMA Fall & Spring
FCM Conference
JULY AUGUST
OCTOBER NOVEMBER
ASB Summer Tour
14 2018.10.23 Organizational Meeting Package
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
8.0
SUBJECT:
Municipal Planning Commission Meeting Dates 2019
MEETING DATE:
2017-10-24
PRESENTED BY:
Al Hoggan, CAO
BACKGROUND/
PROPOSAL
Bylaw 1721- Municipal Planning Commission Bylaw states under “Conduct of
Business” that the Commission shall hold such meetings as are necessary to
fulfill the Commission’s responsibilities.
The Municipal Planning Commission currently holds their meetings on the
fourth Thursday of every month.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
The only month where the fourth Thursday of the month will conflict is
December 2019.
December 2019- The fourth Thursday falls on December 26th. The best
alternate date for this meeting would be Thursday, December 19th, 2019.
COSTS/SOURCE OF
FUNDING:
None
COMMUNICATIONS:
Communicate dates to the Municipal Planning Commission and to the Kneehill
County Planning Department.
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
Calendar Plan for 2019
RECOMMENDED ACTION:
That Council approve the following:
December MPC meeting to be held on December 19, 2019
And hold all other MPC meeting dates on the fourth Thursday of each
month.
COUNCIL OPTIONS:
1. To approve the recommendations to the Council Calendar
2. To amend the recommendations to the Council Calendar
3. To receive as information.
MOTION:
That Council approve the scheduling of the 2019 Municipal Planning
Commission meetings on the fourth Thursday of each month in 2019 with the
exception of:
December meeting to be held on December 19th, 2019
15 2018.10.23 Organizational Meeting Package
REQUEST FOR DECISION Agenda Item # 8.0 2 | Page
Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan
Executive Assistant Chief Administrative Officer Chief Administrative Officer
16 2018.10.23 Organizational Meeting Package
S M T W T F S S M T W T F S S M T W T F S
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KNEEHILL COUNTY
Proposed 2019 Council & Committee Dates
Council Meetings
Organizationl Meeting
COW Meeting
ASB Conference
SEPTEMBER
DECEMBER
JANUARY FEBRUARY MARCH
APRIL MAY JUNE
STAT Holiday
Strategic Planning Session
MPC Meetings
Strategic Planning
RMA Fall & Spring
FCM Conference
JULY AUGUST
OCTOBER NOVEMBER
ASB Summer Tour
17 2018.10.23 Organizational Meeting Package
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
9.0
SUBJECT:
2018/2019 Board and Committee Appointments
MEETING DATE:
2018-10-23
PRESENTED BY:
Al Hoggan, CAO
BACKGROUND/
PROPOSAL
Kneehill County Council appoints member of Council annually at the
Organizational meeting of Council to serve on boards and committees to
which Kneehill County is a member.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
The Committee List is attached with current representation. Recommended
motions are marked in red.
COSTS/SOURCE OF
FUNDING:
N/A
COMMUNICATIONS:
Committee appointments to Board and Committees will be put on our website,
and mailed to the urban municipalities within Kneehill County. Notification
letters will also be sent to the listed committees.
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
Committee List
RECOMMENDED ACTION:
Recommended appointments are marked in red on the committee list.
COUNCIL OPTIONS:
N/A
MOTION:
That Council move to accept the following Committee and Board
Appointments:
Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan
Executive Assistant Chief Administrative Officer Chief Administrative Officer
18 2018.10.23 Organizational Meeting Package
#Name of Board Purpose How Often Meet
Reeve Calls for the Appointment
of:Position Current Representation
Chairman:Wade Christie
Council Member:Debbie Penner
Council Member:Jim Hugo
Council Member:Glen Keiver
Alternative Member:Kenneth King
Rate Payer Member:
Term Expires Dec. 31/18
Rick Vickery
Rate Payer Member:
Term Expires Dec. 31/19
Matt Sawyer
Rate Payer Member:
Term Expires Dec 31/20
Bruce Jensen
Rate Payer Member:
Term Expires Dec 31/21
VACANT
Agricultural Fieldman:Bowen Clausen
Secretary to the Board:CAO Designation
2 Agricultural Appeal Board To hear any appeal under Agricultural Acts
enforced by the County. Meets only if there is an Appeal
Recomendation: Appoint
Subdivision and Appeal Board
Members to this Committee.
Same as SDAB:Same as SDAB
3 Kneehill Regional Emergency Management
Committee(Bylaw 1596)
Pursuant to Disaster Services Act RSA 2000-
Required to establish a committee to declare local
emergencies, develop emergency plans & direct
emergency response.
Recomendation: Appoint Reeve,
Deputy Reeve and CAO
to Committee
Reeve:
Deputy Reeve:
CAO:
Reeve
Deputy Reeve
CAO
2018/2019 Board and Committee Appointments
1 Agricultural Service Board
To promote agricultural production and protect the
environment (includes Kneehill Watershed Advisory
Committee, and any other committees formed to
address environmental issues). Structure to ASB is in
Policy #1-1
Committee meets 3 times a year.
Recomendation: Four Council
Appointments and one
Alternate Member.
Recomendation: Appoint Chairman
to the Committee.
Recomendation: One Member at
Large Appointment for a
three year term.
19 2018.10.23 Organizational Meeting Package
#Name of Board Purpose How Often Meet
Reeve Calls for the Appointment
of:Position Current Representation
2018/2019 Board and Committee Appointments
1 Agricultural Service Board
To promote agricultural production and protect the
environment (includes Kneehill Watershed Advisory
Committee, and any other committees formed to
address environmental issues). Structure to ASB is in
Policy #1-1
Committee meets 3 times a year.
Recomendation: Four Council
Appointments and one
Alternate Member.
Recomendation: Appoint Chairman
to the Committee.
Recomendation: One Member at
Large Appointment for a
three year term.
4 AQUA 7 Regional Water Commission
The Aqua 7 Regional Water Commission (A7RWC)was
developed in 2004 with an objective to provide
wholesale water services to its members. Water is
purchased from the Town of Drumheller (Red Deer
River) and then delivered to the Kirkpatrick Reservoir
owned by A7RWC). Water is provided through
approximately 90 km of pipeline to the Village of
Carbon, Village of Linden, Village of Acme, Village of
Beiseker, and Town of Irricana. Kneehill County has
their own waterline which trunks off the Aqua 7
Regional Water Commission. An agreement is in
place to allow the Commission to sell water to areas
within Rocky View County, however to date, no
water has been sold/transported past the Town of
Irricana. The Board consists of seven Directors who
are an elected official from each Member of the
Commission. The Directors elect a Chairman and Vice
Chairman whose term is one year.
As per AQUA 7 Bylaw 2018-1, the
Commission must meet at least 4
times per year.
Recomendation: One Council
appointment and one Alternate
member.
Council Member:
Alternate Member:
Jerry Wittstock
Debbie Penner
5 Canadian Badlands Ltd.
Canadian Badlands Ltd. (CBL) is a not-for-profit
Alberta Corporation providing a new and innovative
approach to creating an integrated, destination-
based tourism industry in South-Eastern Alberta. CBL
is the largest co-operative regional partnership of
municipal governments in Alberta. The shareholders
are 62 municipal governments recognizing the power
of co-operative efforts to develop and implement a
strategic regional tourism development plan.
The CBT meets 6 times per year.Recomendation: Three Council
appointments.
Council Member:
Council Member or
Member at Large:
Council Member or
Member at Large:
Faye McGhee
Kenneth King
Jim Hugo
6 Central Alberta Economic Partnership (CAEP)
Regional economic development alliance made up of
42 members and 14 associate members. Primary
goal is to cultivate, advocate and market the
collective voice of the region.
Meets approx. every two months
Motion: One Council appointment,
one alternate member and CAO
Designate.
Council Member:
Alternate Member:
CAO Designate:
Jerry Wittstock
Kenneth King
20 2018.10.23 Organizational Meeting Package
#Name of Board Purpose How Often Meet
Reeve Calls for the Appointment
of:Position Current Representation
2018/2019 Board and Committee Appointments
1 Agricultural Service Board
To promote agricultural production and protect the
environment (includes Kneehill Watershed Advisory
Committee, and any other committees formed to
address environmental issues). Structure to ASB is in
Policy #1-1
Committee meets 3 times a year.
Recomendation: Four Council
Appointments and one
Alternate Member.
Recomendation: Appoint Chairman
to the Committee.
Recomendation: One Member at
Large Appointment for a
three year term.
7 Central Rural Municipalities of Alberta (District 2)
Executive
To represent Kneehill County on the AAMD&C Zone
Executive.
Committee meets two times a year
at the Kneehill County Office.
Motion: Appoint Reeve or Deputy
Reeve and CAO
to Committee.
Reeve or Deputy Reeve:
CAO:
Reeve or Deputy Reeve
CAO
Recommendation: One Council
appointment and one
alternate member.
Council Member:
Alternate Member:
Jim Hugo
Faye McGhee8
Committee meets 5 times per year.
The meeting location rotates
between the 4 municipalities.
Establishment The Three Hills RCMP Community
Advisory Committee (CAC) was established for the
purpose of formalizing the process for receiving input
from the community and the partnership between
the community, the RCMP and local government.
Objectives to advise the Detachment Commander on
policing priorities identified through community
input, for Council consideration and approval, to
keep the Detachment Commander informed of
emerging trends and issues within the community, to
make and/or implement recommendations on
community policing initiatives based on identified
trends and issues. The principal philosophy of the
CAC is that "the police are the community and the
community are the police," a philosophy which is
also reflected in the CMP mission statement of
providing a safe and secure community through
community input. The CAC reflects the demographics
of the community served by the RCMP and provides
liaison among Councils, residents, community groups
and the RCMP.
Community Action Committee
21 2018.10.23 Organizational Meeting Package
#Name of Board Purpose How Often Meet
Reeve Calls for the Appointment
of:Position Current Representation
2018/2019 Board and Committee Appointments
1 Agricultural Service Board
To promote agricultural production and protect the
environment (includes Kneehill Watershed Advisory
Committee, and any other committees formed to
address environmental issues). Structure to ASB is in
Policy #1-1
Committee meets 3 times a year.
Recomendation: Four Council
Appointments and one
Alternate Member.
Recomendation: Appoint Chairman
to the Committee.
Recomendation: One Member at
Large Appointment for a
three year term.
9 Community Futures Wildrose
The Community Futures Wild Rose is a community
driven, non-profit organization staffed by business
professionals and guided by a volunteer Board of
Directors. They provide a wide range of small
business services and business management tools for
people wanting to start, expand, franchise or sell a
business. We also run a number of specialized
business programs, organize exciting business events
and actively work with community and business
leaders to foster rural economic growth. Community
Futures Wild Rose is governed by a volunteer Board
of Directors appointed annually from our 15
Shareholder communities (normally an elected
official from the municipality council or a community
leader appointed by council). The role of the
Directors is to establish organizational priorities,
monitor performance, ensure organizational
principles are observed and act as CF Wild Rose
Ambassadors in their communities.
Committee meets once a month on
the 1st Thursday of the Month and
don't meet during summer months.
Recomendation: One Council
appointment and one alternate
member.
Council Member:
Alternate Member:
Wade Christie
Glen Keiver
10 Doctor Recruitment and Retention Committee
To address recruitment and long term retention of
physicians and complementary health related
professionals.
Committee meets quarterly at
Kneehill County Administration
Building.
Recomendation: One Council
appointment and one alternate
member.
Council Member:
Alternate Member:
Secretary:
(Appointed by CAO)
Jerry Wittstock
Faye McGhee
CAO Designation
11 Drumheller and District Solid Waste
Management Association
To represent Kneehill County as one of the member
municipalities of the Drumheller & District Solid
Waste Management Association and to investigate
options for recycling and waste management within
the County.
The DDSWMA meets 6 times per
year, the third Thursday of every
other month at Town of Drumheller
Town Hall at 1:30 pm. Schedule
would be Feb, April, June, August,
Oct, and Dec. Annual general
meeting is to be held prior to June of
any given year with the
organizational meeting held in
December.
Recomendation: One Council
appointment and one
alternate member.
Council Member:
Alternate Member:
Debbie Penner
Faye McGhee
22 2018.10.23 Organizational Meeting Package
#Name of Board Purpose How Often Meet
Reeve Calls for the Appointment
of:Position Current Representation
2018/2019 Board and Committee Appointments
1 Agricultural Service Board
To promote agricultural production and protect the
environment (includes Kneehill Watershed Advisory
Committee, and any other committees formed to
address environmental issues). Structure to ASB is in
Policy #1-1
Committee meets 3 times a year.
Recomendation: Four Council
Appointments and one
Alternate Member.
Recomendation: Appoint Chairman
to the Committee.
Recomendation: One Member at
Large Appointment for a
three year term.
12 Kneehill Housing Corporation
Kneehill Housing Corporation (originally Kneehill
Housing Foundation) was established in 1960 to build
and operate Golden Hills Lodge, KHC now operates
Seniors Self Contained Manor projects
(Robertson Manor, Trochu Valley Manor, JC Long
Memorial Court, Lynn Haven Manor, Meadow Park
Manor and Torreville Manor) and Family &
Community Housing. Kneehill Housing Corporation
operates under a Board of Directors. The Board
members are elected officials appointed by their
municipalities. On behalf of the Alberta government,
KHC administers the following: Golden Hills Lodge,
five seniors self-contained Manors, sixteen seniors
cottages, eight family duplexes.
Board meets every 2 months.
Additional meetings may be called
by the Chairperson.
Recomendation: Two Council
appointments and one
alternate member.
Council Member:
Council Member:
Alternate Member:
Faye McGhee
Glen Keiver
Jerry Wittstock
13 Kneehill Regional Family and Community
Support Services Board
Family and Community Support Services(FCSS) is a
partnership between the municipal and provincial
governments established to develop, support and
fund preventive social programming to enhance the
well being of individuals, families and communities.
The gram is municipally driven and governed by the
Family and Community Support Services Act which
emphasizes prevention, volunteerism, and local
autonomy.
FCSS board presently meets 6 times
per year; Jan, March, May, July, Sept
and Nov
Motion: One Council appointment
and one
alternate member.
Council Member:
Alternate Member:
Kenneth King
Jerry Wittstock
23 2018.10.23 Organizational Meeting Package
#Name of Board Purpose How Often Meet
Reeve Calls for the Appointment
of:Position Current Representation
2018/2019 Board and Committee Appointments
1 Agricultural Service Board
To promote agricultural production and protect the
environment (includes Kneehill Watershed Advisory
Committee, and any other committees formed to
address environmental issues). Structure to ASB is in
Policy #1-1
Committee meets 3 times a year.
Recomendation: Four Council
Appointments and one
Alternate Member.
Recomendation: Appoint Chairman
to the Committee.
Recomendation: One Member at
Large Appointment for a
three year term.
15 Marigold Library System
Marigold Library Board Members are appointed by
their Municipal Councils to serve on the Marigold
Library Board. As a member of the Marigold Library
Board, a Board Member is responsible for the
effective governance of Marigold Library System
while acting in a position of trust for the member
community.
Recomendation: One Council
appointment and one
alternate member.
Council Member:
Alternate Member:
Glen Keiver
Jim Hugo
14 Kneehill Regional Partnership Steering
Committee
The membership of the Kneehill Regional Shared
Services Steering Committee (Steering Committee) is
made up of representation from the six municipal
units in Kneehill County. Specifically, each municipal
unit is represented by an elected official and Chief
administration Officer as selected by each Council.
The Steering Committee is responsible to:
- Coordinate regional cooperation efforts at a
political level; Review existing services ~ “What
Works Well” and “Areas for Attention"; Examine new
opportunities for regional ooperation;
- Develop work plan(s) for the review and
consideration of the parties;
- Facilitate discussions and decision-making related
to regional cooperation initiatives;
- Establish a schedule for regular Regional
Cooperation meetings;
- Adopt a Communications Plan for the dissemination
of information to Councils, stakeholders, general
public and media;
-Select a Chairperson to act as a spokesperson, chair
meetings, and work with the Kneehill County CAO to
prepare meeting agendas;
- and Make recommendations to the Councils on
Regional Cooperation initiatives.
Motion: One Council appointment
and one
alternate member.
Council Member:
Alternate Member:
Faye McGhee
Wade Christie
24 2018.10.23 Organizational Meeting Package
#Name of Board Purpose How Often Meet
Reeve Calls for the Appointment
of:Position Current Representation
2018/2019 Board and Committee Appointments
1 Agricultural Service Board
To promote agricultural production and protect the
environment (includes Kneehill Watershed Advisory
Committee, and any other committees formed to
address environmental issues). Structure to ASB is in
Policy #1-1
Committee meets 3 times a year.
Recomendation: Four Council
Appointments and one
Alternate Member.
Recomendation: Appoint Chairman
to the Committee.
Recomendation: One Member at
Large Appointment for a
three year term.
16 Mayors/Reeves Liaison Committee
Promote networking, and disseminate information
about Municipal projects or processes, between the
Mayors, Deputy Mayors, Reeves and Deputy Reeves.
Meet 4 times a year.
Recomendation: Appoint Reeve or
Deputy Reeve and CAO
to Committee.
Reeve or Deputy Reeve
& CAO:
Reeve or Deputy Reeve
& CAO
17 Medical Clinic Enhanced Services Review
Committee
The goal of the Committee is the provision of
medical services to Kneehill County residents and to
the region. The provision of these medical services to
be provided on a timely basis with regard to the rural
lifestyle that is prevalent in Kneehill County and the
region. Without limiting, but in particular, issues such
as clinic hours, doctor availability, ability to acquire a
family physician, and enhanced clinic availability, are
viewed by Kneehill County as a services important to
Kneehill County and to the region. Terms of
reference states committee composition is Reeve
and two members of Council.
The Committee will meet bi-annually
with the specific dates and times for
meetings to be determined by the
Committee. Additional meeting may
be called by the Chairperson.
Recomendation: Appoint Reeve
and two Councillors and
CAO to the Committee.
Reeve:
Council Member:
Council Member:
CAO or Designate in an
advisory capacity.
Reeve
Kenneth King
Wade Christie
CAO
Chairman:Jim Hugo
Vice Chairman:Jerry Wittstock
Council Member:Faye McGhee
Council Member:Debbie Penner
Council Member:Glen Keiver
Council Member:Wade Christie
Council Member:Kenneth King
Member at Large:Rick Vickery
Planning and Development
Officer:Barb Hazelton
Planning and Development
Officer:Dharmesh Vyas
Planning and Development
Officer:Brandy Morgan
Secretary to the Commission:CAO Designation
Bylaw 1721 states that the
Municipal Planning Commission
shall consist of all members of
Council who shall be appointed by
resolution of Council.
Recomendation: Appoint all
members of Council to the
Municipal Planning Commission
Recomendation: Appoint a
Chairman to the Committee
Recomendation: Appoint a Vice
Chairman to the Committee
Recomendation: Appoint 1
Members at Large to the
Committee for a one year term.
Rick Vickery has
expressed interest in serving
18 Municipal Planning Commission
(Bylaw #1721)
Subdivision and Development Authority for the
County - to receive, consider, and decide on
development.
Meetings are scheduled on the
fourth Thursday of every month.
25 2018.10.23 Organizational Meeting Package
#Name of Board Purpose How Often Meet
Reeve Calls for the Appointment
of:Position Current Representation
2018/2019 Board and Committee Appointments
1 Agricultural Service Board
To promote agricultural production and protect the
environment (includes Kneehill Watershed Advisory
Committee, and any other committees formed to
address environmental issues). Structure to ASB is in
Policy #1-1
Committee meets 3 times a year.
Recomendation: Four Council
Appointments and one
Alternate Member.
Recomendation: Appoint Chairman
to the Committee.
Recomendation: One Member at
Large Appointment for a
three year term.
19 Parks and Recreation
Board will act in an advisory capacity to Council. The
Committee shall provide recommendations on
existing or proposed County park policies and they
shall meet on an annual basis to review and advise
on existing parks and recreational programs and
proposed budgets. Terms of Reference states that
the structure of the board is all of Council.
Committee meets 2 times a year.
Recommendation: To appoint all
Member of Council to the the
Parks and Recreation Committee.
Recomendation: Appoint a
Chairman to the Committee.
All of Council:
Chairman:
All of Council
Kenneth King
20 Joint Inter-Municipal Planning Committee
Acme/Kneehill County
To establish a Joint Inter-Municipal Planning
Committee to hear subdivision and/or development
appeals within the Inter-Municipal Development Plan
Area (Zone 1) of the Inter-Municipal Development
Plan between the Village of Acme and Kneehill
County.
Recomendation: To appoint MPC
Chair and Divisional Councillor Plus
an alternate to committee.
Council Member:
Council Member:
Alternate Member:
Jim Hugo
Jerry Wittstock
Debbie Penner
21
Joint Inter-Municipal Planning Commission
Bylaw 1744
Carbon/Kneehill County
To establish a Joint Inter-Municipal Planning
Commission to hear subdivision and/or development
appeals within the Inter-Municipal Development Plan
Area (Zone 1) of the Inter-Municipal Development
Plan between the Village of Carbon and Kneehill
County.
Recomendation: To appoint 2
Council members and one
alternate member to committee.
Council Member:
Council Member:
Alternate Member:
Faye McGhee
Debbbie Penner
Jerry Wittstock
22 Joint Inter-Municipal Planning Committee
Linden/Kneehill County
To establish a Joint Inter-Municipal Planning
Committee to hear subdivision and/or development
appeals within the Inter-Municipal Development Plan
Area (Zone 1) of the Inter-Municipal Development
Plan between the Village of Linden and Kneehill
County.
Recomendation: To appoint MPC
Chair and Divisional Councillor Plus
an alternate to committee.
Council Member:
Council Member:
Alternate Member:
Jim Hugo
Jerry Wittstock
Glen Keiver
23
Joint Inter-Municipal Planning Committee
Rocky View County/Kneehill County
"NEW"
To establish a Joint Inter-Municipal Planning
Committee to hear subdivision and/or development
appeals within the Inter-Municipal Development Plan
Area (Zone 1) of the Inter-Municipal Development
Plan between Rocky View County and Kneehill
County.
Reeeve Boehlke was appointed to
this committee from Rocky View
County
Recomendation: To appoint one
Councillor and one alternate to
committee., which could consist of
Reeve as committee member and
Deputy Reeve as alternate.
Council Member:
Alternate Member:
24
Inter-Municipal Framework Collaboration
Committee
Rocky View County/Kneehill County
"NEW"
Terms and purpose still in draft form.
Reeeve Boehlke was appointed to
this committee from Rocky View
County
Recommendation: To appoint one
Councillor and one alternate to
committee, which could consist as
the same as the Joint Inter-
Municipal Planning Committee.
Council Member:
Alternate Member:
26 2018.10.23 Organizational Meeting Package
#Name of Board Purpose How Often Meet
Reeve Calls for the Appointment
of:Position Current Representation
2018/2019 Board and Committee Appointments
1 Agricultural Service Board
To promote agricultural production and protect the
environment (includes Kneehill Watershed Advisory
Committee, and any other committees formed to
address environmental issues). Structure to ASB is in
Policy #1-1
Committee meets 3 times a year.
Recomendation: Four Council
Appointments and one
Alternate Member.
Recomendation: Appoint Chairman
to the Committee.
Recomendation: One Member at
Large Appointment for a
three year term.
25
Joint Inter-Municipal Planning Commission
(JMPC) Bylaw 1615
Three Hills/Kneehill County
To consider all subdivision and applications and
discretionary development permits which relate to
lands located within the fringe area accordance with
Bylaw 1615.
Recommendation: Appoint 2
Council members and one
alternate member to committee.
Council Member:
Council Member:
Alternate Member:
Jerry Wittstock
Glen Keiver
Wade Christie
26 Joint Inter-Municipal Planning Committee
Trochu/Kneehill County
To establish a Joint Inter-Municipal Planning
Committee to hear subdivision and/or development
appeals within the Inter-Municipal Development Plan
Area (Zone 1) of the Inter-Municipal Development
Plan between the Town of Trochu and Kneehill
County.
Recommendation: To appoint MPC
Chair and Divisional Councillor Plus
an alternate to committee.
Council Member:
Council Member:
Alternate Member:
Jim Hugo
Wade Christie
Jerry Wittstock
27
Joint Inter-Municipal Planning Committee
Wheatland/Kneehill County
"NEW"
To establish a Joint Inter-Municipal Planning
Committee to hear subdivision and/or development
appeals within the Inter-Municipal Development Plan
Area (Zone 1) of the Inter-Municipal Development
Plan between Wheatland County and Kneehill
County.
Recommendation: To appoint two
Councillors and one alternate to
committee, which could consist of
Reeve and MPC Chairman as
committee member and Vice MPC
Chairman as alternate.
Council Member:
Council Member:
Alternate Member:
28 Red Deer River Municipal User Group
Red Deer River Municipal Users Group (RDRMUG) is
an association of rural and urban municipalities. The
Group Membership is composed of municipalities
within the Red Deer River Basin and communities
who receive water from the Red Deer River. Our
Group provides a unique and essential platform for
members to work together towards shared goals. By
involving only municipalities and representing
elected officials the group is able to focus on long
term sustainability.
Meetings are held on the third
Thursday, bi-monthly in Drumheller.
Recommendation: One Council
appointment and one alternate
member.
Council Member:
Alternate Member:
Glen Keiver
Kenneth King
27 2018.10.23 Organizational Meeting Package
#Name of Board Purpose How Often Meet
Reeve Calls for the Appointment
of:Position Current Representation
2018/2019 Board and Committee Appointments
1 Agricultural Service Board
To promote agricultural production and protect the
environment (includes Kneehill Watershed Advisory
Committee, and any other committees formed to
address environmental issues). Structure to ASB is in
Policy #1-1
Committee meets 3 times a year.
Recomendation: Four Council
Appointments and one
Alternate Member.
Recomendation: Appoint Chairman
to the Committee.
Recomendation: One Member at
Large Appointment for a
three year term.
29 Subdivision and Development Appeal Board
(Bylaw #1754)To hear all subdivision and Development appeals.
AS per the MGA, Members are
required to sucessfully commplete a
training program before participating
in any hearing as a member of a
panel of the SDAB, and must
complete a refresher training
program every 3 years. April 1, 2019
is the deadline for compliance.
All SDAB members noted will be
taking their training on Oct 31/18
Recommendation: To appoint
Members at Large to the
Subdivision and Appeal Board for a
one year term.
Members at Large:
Members at Large:
Members at Large:
Members at Large:
Members at Large:
Members at Large:
Secretary to the Board
(Appointed by CAO)
Maureen Chalack
Dennis Dey
Kent Knudsen
Bill Zens
Angus Park
Steve Cullum
CAO Designation
30
Joint Inter-Municipal Subdivision and
Development Appeal Board
- Three Hills/Kneehill County
Bylaw 1616
- Carbon/Kneehill County Bylaw 1745
To hear all appeals from decisions made by the
County's Subdivision Authority and the County's
Development Authority which relates to lands
located within the fringe area in accordance with
Bylaw 1616 and Bylaw 1745.
Recommendation: Appoint
Subdivision and Appeal Board
Members to this Committee.
Same as SDAB
Secretary to the Board
(Appointed by CAO)
Same as SDAB
CAO Designation
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