HomeMy WebLinkAbout2021.06.22 Adopted Council Meeting PackageCOUNCIL MEETING AGENDA
1600-2nd Street NE
Three Hills, AB
T0M 2A0
June 22, 2021
8:30 a.m.
CALL MEETING TO ORDER
1.0 Agenda
1.1 Additions to the Agenda
1.2 Adoption of the Agenda
2.0 Approval of Minutes
2.1 Regular Council Meeting Minutes of June 8, 2021
3.0 Appointments
No Appointments Scheduled
4.0 Transportation
4.1 Bridge File- BF2432 (Located on Twp 33-4, east of Rge Rd 25-4)
4.2 Bridge File- BF8856 (Hesketh Bridge)
5.0 Community Services
5.1 Planning
5.1.1 Policy 5- 2, Development Agreement Requirements Policy
5.1.2 Road Naming Request
5.2 Water/Wastewater/Environment
No Report
5.3 Agricultural Service Board & Parks
No Report
5.4 Protective Services
No Report
6.0 Corporate Services
No Report
7.0 Business Arising from Previous Minutes
No Report
1 2021.06.22 Adopted Council Meeting Package
June 22, 2021 Council Meeting Agenda
Page 2 of 2
8.0 New Business
8.1 Letter of Support for Central Alberta Child Advocacy Centre
8.2 Pandemic Operations Update
8.3 Doctor Recruitment and Retention Committee Terms of Reference
8.4 Capstone Infrastructure Solar Project
9.0 Disposition of Delegation & Public Hearing Business
No Appointments were Scheduled
10.0 Council and Committee Reports
10.1 May 25th, 2021, Kneehill County Committee of the Whole Meeting Minutes
10.2 Drumheller & District Solid Waste Association
10.3 Trochu Housing Corporation
11.0 Council Follow-up Action List
12.0 Closed Session
12.1 Land (Section 17 & 24, FOIP Act)
13.0 Motions from Closed Session
2 2021.06.22 Adopted Council Meeting Package
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________
Initials
MINUTES OF THE JUNE 8, 2021 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY
OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA
PRESENT:
Division No. 1 Faye McGhee, Deputy Reeve
Division No. 2 Debbie Penner, Councillor
Division No. 3 Jerry Wittstock, Reeve
Division No. 4 Glen Keiver, Councillor
Division No. 5 Jim Hugo, Councillor (Video Conf)
Division No. 6 Wade Christie, Councillor
Division No. 7 Kenneth King, Councillor
ALSO PRESENT:
Chief Administrative Officer Mike Haugen
Director Corporate Services Bill McKennan
Protective Services Manager Debra Grosfield
Information Management Supervisor Will Nyman
Manager of Planning and Development Barb Hazelton
Recording Secretary Carolyn Van der Kuil
CALL TO ORDER Reeve Wittstock in the Chair
Reeve Wittstock called the meeting to order at 8:35 a.m.
AGENDA 1.0 Agenda
1.1 Additions to the Agenda
Additions under New Business
8.4 Council Roles and Responsibilities
8.5 Budget Video
8.6 Clarification on Capstone
ADOPTION OF
AGENDA
1.2 Adoption of Agenda
250/21 Councillor Christie moved approval of the agenda as amended.
CARRIED UNANIMOUSLY
MINUTES 2.0 Minutes
2.1 Regular Council Meeting Minutes of May 25, 2021
251/21 Councillor King moved approval of the May 25, 2021 Council Meeting
minutes as presented.
CARRIED UNANIMOUSLY
3 2021.06.22 Adopted Council Meeting Package
COUNCIL MINUTES OF JUNE 8, 2021
2
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Initials
8.0 New Business
8.4 Councillor Roles and Responsibilities
252/21 Deputy Reeve McGhee moved that Council, in accordance with the
Municipal Government Act and the Kneehill County Code of Conduct
and Ethics Bylaw, rescind the appointment of Councillor Hugo to all
committees and boards to which he was previously appointed and that
permission to attend any conferences be revoked as a result of
contraventions of the Kneehill County Code of Conduct and Ethics
Bylaw.
CARRIED
253/21 Deputy Reeve McGhee moved that Council direct Councillor Hugo to
refrain from attending County job sites and facilities other than for
Council and Committee of the Whole Meetings, and to have no contact
with Administration, staff, and contractors other than the Chief
Administrative Officer or their designate.
CARRIED
254/21 Councillor Penner moved that Council send a letter via registered mail
confirming these decisions of Council to Councillor Hugo.
CARRIED
APPOINTMENTS 3.0 Appointments
3.1 Kneehill Regional Family and Community Support Services
Shelley Jackson-Berry, KRFCSS Director, Lindsay McNena and
Yvonne Wilson, Family Wellness Workers provided Council a
presentation on the Kneehill Regional Family and Community Support
Services 2020 Annual Report.
The Chair called for a recess at 9:57 a.m. and called the meeting back
to order at 10:15 a.m. with all previously mentioned Council members
present.
COMMUNITY
SERVICES
5.0 Community Services
PROTECTIVE SERV 5.4 Protective Services
5.4.1 Bylaw 1840- Proposed Animal Control Bylaw
255/21 Councillor Penner moved that Council provide first reading as
amended to Bylaw 1840, being a bylaw to provide for the licensing,
regulating, and control of dogs, hens and animals.
CARRIED UNANIMOUSLY
256/21 Councillor Christie moved that second reading be given to Bylaw 1840.
CARRIED UNANIMOUSLY
4 2021.06.22 Adopted Council Meeting Package
COUNCIL MINUTES OF JUNE 8, 2021
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Initials
257/21 Councillor King moved that Council gives unanimous consent for third
and final reading to Bylaw 1840.
CARRIED UNANIMOUSLY
258/21 Councillor King moved that third and final reading be given to Bylaw
1840.
CARRIED UNANIMOUSLY
CORPORATE SERV 6.0 Corporate Services
6.1 Policy 17-1, Safety Policy
259/21 Deputy Reeve McGhee moved that Council approve Policy 17-1,
Safety Policy, as presented.
CARRIED UNANIMOUSLY
NEW BUSINESS 8.0 New Business (Cont’d)
8.1 Changes to Council Electronic Device Procurement
260/21 Councillor King moved that Council approve Policy #3-1, Council
Compensation and Expense Reimbursement, as presented.
CARRIED UNANIMOUSLY
8.2 County Re-Opening
261/21 Deputy Reeve McGhee moved that Council accept the report on the
County’s re-opening plan for information, as presented.
CARRIED UNANIMOUSLY
8.3 Dr. Recruitment and Retention Task Force Terms of Reference
262/21 Deputy Reeve McGhee moved that Council defer this agenda item to
the next Committee of the Whole meeting.
CARRIED UNANIMOUSLY
8.5 Kneehill County Budget Video
263/21 Councillor Christie moved that Council receive for information the
Kneehill County Budget Video.
CARRIED UNANIMOUSLY
8.6 Clarification on Capstone
264/21 Councillor King moved that Council receive for information the
clarification on the Kneehill Solar Development.
CARRIED UNANIMOUSLY
5 2021.06.22 Adopted Council Meeting Package
COUNCIL MINUTES OF JUNE 8, 2021
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Initials
DISPOSITION OF
DELEGATION
BUSINESS
9.0 Disposition of Delegation Business & Public Hearing Business
9.1 Kneehill Regional Family and Community Support Services
Delegation
265/21 Councillor King moved that Council receive for information the
Kneehill Family and Community Support Services Annual Report and
presentation.
CARRIED UNANIMOUSLY
COUNCIL ACT LIST 11.0 Council Follow-Up Action List
266/21 Councillor Penner moved that Council receive for information the
Council Follow-Up Action List as presented.
CARRIED UNANIMOUSLY
The Chair called for a recess at 11:54 a.m. and called the meeting back
to order at 12:00 p.m. with all previously mentioned members present.
Councillor Hugo and Deputy Reeve McGhee were not present when the
meeting convened.
CLOSED SESSION 12.0 Closed Session
267/21 Councillor Christie moved that Council convene in Closed Session to
discuss Land pursuant to Section 17 & 24 of the Freedom of
Information and Protection of Privacy Act, at 12:03 p.m.
CARRIED UNANIMOUSLY
The following people were in attendance of the Closed Session to
provide a report and advise Council:
Mike Haugen, CAO
Bill McKennan, Director of Corporate Services
Barb Hazelton, Planning and Development Manager
Carolyn Van der Kuil, Recording Secretary
268/21 Councillor King moved that Council return to open meeting at 12:43
p.m.
CARRIED UNANIMOUSLY
12:44 p.m. – meeting recessed to allow return of public.
12:44 p.m. - meeting resumed.
6 2021.06.22 Adopted Council Meeting Package
COUNCIL MINUTES OF JUNE 8, 2021
5
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Initials
ADJOURNMENT Adjournment
The meeting adjourned at 12:45 p.m.
________________________
Jerry Wittstock
Reeve
_______________________
Mike Haugen
CAO
7 2021.06.22 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
4.1
Page 1 of 2
Version: 2020-02
Subject: Bridge File - BF2432
Meeting Date: Tuesday, June 22, 2021
Prepared By: Kylie Van der Kuil, Transportation Administrative Assistant
Presented By: Brad Buchert, Director of Transportation
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council authorizes an additional girder to BF2432 (located on 33-4, east of
Rge Rd 25-4); with the additional cost of $40,000.00, being funded from the Bridge
Reserve.
Background/
Proposal
BF2432 was reconstructed back in March 2020, for a cost of $654,74.38, at that
time the contractor had felt the extra depth of the girder sitting lower into the stream
bed would be sufficient. After the spring melt and other weather activities relating to
the water flow, administration questioned if the girder sitting lower into the stream
bed would be effective. The contractor is willing at no cost to the municipality to
come back and raise the structure an additional two feet. This will require Kneehill
County internal forces to add additional roadbed material for this increase in
elevation which is likely to take one to two days to complete. At this time, while the
contractor is on site and not charging the municipality other than the cost of the
girder, administration is recommending adding the extra girder.
Since BF2432 is an eight-meter length design administration thought it would be
effective to add an additional girder to the south side of the bridge. This would
increase the bridge width to nine meters, similar to structure replacements in late
2020/2021. The cost of the additional girder would be $40,000.00 which would
come from the bridge reserve.
Discussion/
Options/
Benefits/
Disadvantages:
Currently Kneehill County has $1,074,630, in Bridge reserves. Administration is
proposing to allocate an additional $40,000, for the additional girder (BF2432).
Financial
Implications:
Funding from the Bridge Reserves of $40,000, for the extra costs. The current
balance in the reserve is $1,074,630 and would be reduced to $1,034,630.
Council Options:
1. That Council authorizes an additional girder to BF2432 (located on 33-4,
east of Rge Rd 25-4); The additional $40,000, being funded from the Bridge
Reserve.
2. That Council Receives as information and not fund the additional girder.
3. That Council direct administration to provide further information.
8 2021.06.22 Adopted Council Meeting Package
REQUEST FOR DECISION AGENDA ITEM #
4.1
Page 2 of 2
Version: 2020-01
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Follow-up
Actions:
Director Approval:
Brad Buchert, Director of Transportation
CAO Approval:
Mike Haugen, Chief Administrative Officer
9 2021.06.22 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
4.2
Page 1 of 2
Version: 2020-02
Subject: Bridge File- BF8856 (Hesketh Bridge)
Meeting Date: Tuesday, June 22, 2021
Prepared By: Kylie Van der Kuil, Transportation Administrative Assistant
Presented By: Brad Buchert, Director of Transportation
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council authorizes an additional $100,000 for the Hesketh Bridge replacement
to cover additional costs that are required for the replacement of BF8856 (Hesketh
Bridge) to be funded from the Bridge Reserve.
Background/
Proposal
On September 8, 2020, Deputy Reeve McGhee moved that Council authorizes a
budget amendment in the amount of $1,300,000 to replace BF8856 (Hesketh
Bridge); to be funded through provincial Municipal Stimulus Program (MSP) grant of
$594,464, with the County’s share in the amount of $705,536 being funded from the
Bridge Reserve.
Kneehill County awarded the tender to Formula Alberta Ltd. for the replacement of
BF8856 (Hesketh Bridge). After a GEO technical investigation, it was noted that the
bridge structure would need longer pile depths. Increasing the pile depths was not
accounted for in the original budget of $1,300,000.
Discussion/
Options/
Benefits/
Disadvantages:
Currently Kneehill County has $1,074,630, in Bridge reserves. Administration is
proposing to allocate an additional $100,000, for the bridge replacement additional
costs (BF8856).
Financial
Implications:
Funding from the Bridge Reserves of $100,000, for the extra costs. The current
balance in the reserve is $1,074,630 and would be reduced to $974,630.
The project would be contingent on the cost share of $594,464 from the Municipal
Stimulus Program (MSP).
Council Options:
1. That Council authorizes a budget amendment in the amount of $1,400,000
to construct longer pile depths that are required for the replacement of
BF8856 (Hesketh Bridge); The additional $100,000, being funded from the
Bridge Reserve.
2. That Council direct administration to provide further information.
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
10 2021.06.22 Adopted Council Meeting Package
REQUEST FOR DECISION AGENDA ITEM #
4.2
Page 2 of 2
Version: 2020-01
Follow-up
Actions:
Director Approval:
Brad Buchert, Director of Transportation
CAO Approval:
Mike Haugen, Chief Administrative Officer
11 2021.06.22 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
5.1.1
Page 1 of 2
Version: 2020-02
Subject: Policy 5- 2, Development Agreement Requirements Policy
Meeting Date: Tuesday, June 22, 2021
Prepared By: Barb Hazelton, Manager of Planning & Development
Presented By: Barb Hazelton, Manager of Planning & Development
Link to Strat Plan: Providing Good Governance
Recommended
Motion:
Council approve Policy 5-2, Development Agreement Requirements Policy as
presented.
Background/
Proposal
To develop a policy that provides a consistent approach for all developers required
to upgrade or construct municipal infrastructure as part of their conditions of
development.
Discussion/
Options/
Benefits/
Disadvantages:
Development Agreements may be a requirement of an Applicant/Developer as per
the Municipal Government Act. Specifically, when an applicant is required to
upgrade or construct any infrastructure that will be transferred to the County once
complete. Typically, the agreements themselves are a function of administration,
however, currently they are being brought to Council for consideration. This policy
allows administration to draft and execute these agreements in a consistent manner
which clarifies the process for all applicants/developers. Since this policy will have
Council oversite, it will not be essential for administration to bring the agreements to
Council in the future.
This also ensures that the same rules apply to all developers, whether local or
otherwise. Since Kneehill County does not currently have a policy specifically
related to development agreements this has been drafted following Council
discussions.
Administration has incorporated comments received in the May 25, 2021 Council
meeting and the June 22, 2021 Committee of the Whole Meeting. In discussion
with the Director of Transportation it is recommended that this policy does not apply
to upgrades done as a Schedule “A” road. (5.03 metre top, dead end, single
residential/farm access only. No security would be taken from applicants doing
these updates, however, they would be required to pay for the engineering review
which would flag the potential for Federal or Provincial approval requirements. It is
also recommended that these road upgrades do not require an engineer.
Roads that fall under Schedule “B” – “E” would require engineering. These
applicants would be required to enter into a Development Agreement with the
County, and security would be required. The policy has been revised to reflect this
change.
This policy would also apply to developers wanting to run a waterline, or add a
waste treatment facility with the expectation that the Municipality would take it over
at some point.
The security required should be based on the level of risk that Council is
comfortable with if the developer does not complete the construction as required.
Administration has proposed in this policy a graduated scale for the percentage
12 2021.06.22 Adopted Council Meeting Package
REQUEST FOR DECISION AGENDA ITEM #
5.1.1
Page 2 of 2
Version: 2020-02
required for security as the risk level would be considerably lower for a small project
vs. a large project. Administration has also included a clause allowing a developer
to request a portion of the security if the project has progressed through critical
stages.
It should be noted that any deficiencies in infrastructure must be addressed before
a Final Acceptance Certificate is signed off on by our municipal engineer and the
transfer is made to the municipality.
Financial
Implications:
Taking security should reduce the potential for any impact to the operating budget,
however, there would be a potential risk where the security taken is not 100%.
Council Options:
1. Council approve this policy as presented.
2. Provide further direction to assist administration in drafting this policy.
3. Council accepts for information.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Draft policy
Follow-up
Actions:
Administration will ensure that this policy is adhered to.
Director Approval:
Laurie Watt, Director of Community Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
13 2021.06.22 Adopted Council Meeting Package
POLICY
Section Policy No. Page
Development Control [Comments] 1 of 4
Policy Title Date: Motion No.
Development Agreement Requirements
Policy
36T36T 36T36T
Purpose:
To establish standard requirements in the Municipality’s Development Agreement document with regards to
security, servicing requirements and insurance against subdivision and development projects. This provides
clarity and consistency for potential developers.
Policy Guidelines:
1. The Municipality routinely enters into agreements in which the developer is required to provide a sum of
money to ensure that financial security is available in the event that the developer is unable to meet their
obligations under the agreement.
2. This policy strives to be fair, reasonable, and flexible with developers while providing adequate protection
to the Municipality. Administration will draft and execute these agreements in accordance with this policy.
3. Schedule “A” roads constructed to the G-01 profile single residential or farm access only will be exempt
from this policy.
Policy Procedure:
4. The Municipality may require an applicant/developer to enter into a development agreement as a
condition of development or subdivision in order to outline the servicing standards required and to collect
securities in accordance with section 650 and 655 of the Municipal Government Act.
5. The Municipality collects securities as part of a development agreement when an applicant/developer is
required to:
a) Construct or pay for the construction of a road required to give access to the
subdivision/development.
b) Construct or pay for the construction of a pedestrian walkway to serve the
subdivision/development.
c) Install or pay for the installation of a public utility as described in section 616(v)(i) to (ix) of the
Municipal Government Act that is necessary to serve the subdivision/development.
6. Securities collected must be provided as stated in the conditions of the development or subdivision
approval and in keeping with this policy.
7. The developer for a development permit that is the subject of a development agreement must not
commence any construction activity until after the Municipality receives the appropriate security.
14 2021.06.22 Adopted Council Meeting Package
POLICY
Section Policy No. Page
Development Control [Comments] 2 of 4
Policy Title Date: Motion No.
Development Agreement Requirements
Policy
36T36T 36T36T
8. The Municipality may register a caveat under the Land Titles Act in respect of an agreement as per the
Municipal Government Act against the certificate of title for the parcel of land that is the subject of the
agreement.
9. Development Agreements are subject to FOIP.
Acceptable forms of security include:
10. An irrevocable letter of credit issued by a chartered bank that automatically renews for a minimum of 12
months;
11. For multi-phased developments, securities are required for each phase of the development.
12. Securities must not be transferred to the subsequent phases of the development until the Municipality has
deemed the previous phases complete with all final acceptance certificates issued by the Municipality.
13. A Developer may request a portion of the security be refunded prior to the Construction Completion
Certificate being issued if the project has progressed through critical stages. The Municipality must be
satisfied that the completed portion of the project reduces the level of risk the Municipality would incur if
required to complete the project.
Amount of Security Required:
14. The following range will be used to determine the percentage of security required when there is a future
transfer of the infrastructure to the County. These percentages will be adhered to unless otherwise
approved by Council.
a. For construction costs between $1 to $125,000 the required security will be 25%.
b. For construction costs between $125,001 to $500,000 the required security will be 50%.
c. For construction costs between $500,001 to $1,000,000 the required security will be 75%.
d. For construction costs over $1,000,000 the required security will be 100%.
15. When there is no transfer of infrastructure, security will not be required.
16. The Municipality will work with the developer to determine the amount of security required.
17. The actual amount of security will be based on the estimated construction costs prepared by a professional
engineer. Upon request by the developer, security may be reduced based on the actual construction
tender prices submitted by the developer’s engineer.
18. At the Municipality’s discretion, construction estimates may be subject to a third-party review to ensure
sound engineering judgements are followed and that industry prices and standards are utilized.
15 2021.06.22 Adopted Council Meeting Package
POLICY
Section Policy No. Page
Development Control [Comments] 3 of 4
Policy Title Date: Motion No.
Development Agreement Requirements
Policy
36T36T 36T36T
19. Interest accrued on deposited securities is retained by the Municipality and is not payable to the
developer.
Drawing on Securities:
20. If a developer does not fulfill their obligations identified in their development agreement or development
permit or does not act on requests from the Municipality to remedy maintenance or safety concerns, then
the Municipality may use the securities collected against the development to complete the outstanding
obligations, maintenance, or address safety concerns to the satisfaction of the Municipality.
Servicing Standards:
21. Construction of any infrastructure that will be transferred to the Municipality must meet the standards
outlined in applicable Municipal policies and referenced in the development agreement. These standards
and specifications are intended to serve as the “minimum” allowable levels to which the improvements
discussed are to be built, and to enable standardization within the Municipality.
22. Once construction is complete, engineering plans, density tests and “As Built” drawings will be required to
be submitted to the Municipality for any infrastructure that is being transferred to the Municipality.
23. The applicant may request 75% of any remaining securities to be refunded once the Construction
Completion Certificate has been signed.
24. Once the Final Acceptance Certificate has been signed the remaining unused security will be refunded.
Insurance Standards:
25. The Municipality requires proof that they have been added as an additional insured party to a vendor’s
general liability policy.
26. The Developer shall indemnify the Municipality from all claims, demands, actions, causes of actions, suits,
and costs (including legal fees and disbursements on a solicitor and own client full indemnity basis), which
may be brought against or incurred by the Municipality by any person, for injury, loss, or damage whether
to person or to property which may occur within the Development Site or otherwise and is caused by the
Developer, its servants or agents. The Developer agrees that the Development Site or areas wherein the
Developer are within the Developer’s care, custody and control, and the Developer shall indemnify and
save harmless the Municipality from any injury, loss or damage occurring to any person or property which
may result from any works or construction of the Developer from the date of this Agreement and is caused
by the Developer, or its servants or agents.
Timelines
27. The Construction Work shall be completed by the date specified in the agreement, subject to any of the
following:
(a.) weather related delays accepted by the Municipal Engineer;
16 2021.06.22 Adopted Council Meeting Package
POLICY
Section Policy No. Page
Development Control [Comments] 4 of 4
Policy Title Date: Motion No.
Development Agreement Requirements
Policy
36T36T 36T36T
(b.) mutual written agreement by the parties to this Agreement; or
(c.) in the event of an appeal or a legal challenge to any approvals issued by the Municipality, the
abeyance of the above dates pending final determination.
28. An extension may be granted based on Section 21. An extension for other reasons may be considered
based on evidence provided by the Developer.
29. Construction timelines will be specified based on the size of the project and the amount of infrastructure
required. Large projects should not exceed a three (3)-year construction completion timeframe. Smaller
projects will be expected to be completed in two (2) years or less unless Section 21 is applicable.
Jerry Wittstock,
Reeve
Mike Haugen,
CAO
Approved:
Review Date: Date four years from last approval date
17 2021.06.22 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
5.1.2
Page 1 of 2
Version: 2020-02
Subject: Road Naming Request
Meeting Date: Tuesday, June 22, 2021
Prepared By: Barb Hazelton, Manager of Planning & Development
Presented By: Barb Hazelton, Manager of Planning & Development
Link to Strat Plan: Providing Good Governance
Recommended
Motion:
Council move to approve Twin Creek Close as the name for the service road into
Twin Creek Estates.
Background/
Proposal
We received a request to name a service road by one of the residents in the Twin
Creek Estates country residential development.
Discussion/
Options/
Benefits/
Disadvantages:
In order to ensure consistency with these requests, the County has drafted and
approved the Naming of County Roads Policy on March 23, 2021. Council is the
approving authority for any proposed road names. This road is not part of the
township/range road grid and is currently unnamed.
Currently there is some confusion regarding these lots since they are accessed by
an unnamed service road but their current address notes highway 806. It has been
difficult for some services and parcels to find them.
The proposed name has been circulated to internal County departments as well as
impacted adjacent landowners for comment. It has also been advertised in the
Three Hills Capital for two weeks. To date we have received no concerns.
Financial
Implications:
Road sign and two decals will be purchased out of the Transportation Department
operating budget as per Policy 5-19. (The decals will be for the two existing rural
address signs)
Council Options:
1. Approve the road name as presented.
2. Change the road name.
3. Accept as information.
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Application
Site photo
18 2021.06.22 Adopted Council Meeting Package
REQUEST FOR DECISION AGENDA ITEM #
5.1.2
Page 2 of 2
Version: 2020-02
Follow-up
Actions:
Administration will ensure that if approved signs will be ordered and installed. The
new road name will be attached to “Appendix B” of policy 5-19. If not approved,
administration will notify the applicant of the outcome.
Director Approval:
Laurie Watt, Director of Community Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
19 2021.06.22 Adopted Council Meeting Package
20 2021.06.22 Adopted Council Meeting Package
212021.06.22 Adopted Council Meeting Package
POLICY
Section Policy No. Page
Development Control 5-19 1 of 4
Policy Title Date: Motion No.
Naming of County Roads March 23, 2021 141/21
Purpose:
To provide a policy for administering applications requesting the naming of County roads that are not part of
the existing Township, Range Road grid or are previously unnamed roads due to road diversions and service
roads formed on approved developments.
Policy Guidelines:
1. All County roads that are part of the Township, Range Road grid will be provided a number using a
rural addressing system. This will be their identifier and will not be considered to be renamed.
2. Applications will be considered for roadways that are:
a. Not part of the existing Township, Range Road grid
b. Unnamed roads due to road diversions
c. Approved development projects where a service road is required
3. Applications will be submitted on the prescribed form and directed to the Chief Administration Officer
or designate.
4. Names proposed for the above mentioned roadways shall meet one (1) or more of the following
criteria:
a. be positive in nature;
b. descriptive of an area;
c. in common use, and;
d. of regional significance or theme;
e. Use of family names might be restricted
5. The name of the road cannot be duplicated within the County.
6. All requests, in any case, will be subject to the approval of Council.
7. Proposed names will be circulated to internal County departments for comments or concerns.
Administration will work with the applicant to address any comments or concerns identified during the
referral process and to ensure that proper road name suffixes are applied (Appendix A).
8. Prior to proceeding with road naming, an advertisement shall be published in the local newspaper and
website to notify the public of the proposal.
9. Alberta Transportation shall be contacted regarding the supply and installation of road signs that are
to be placed adjacent to primary highways. All other road signs will be supplied and purchased by
Kneehill County.
10. Current approved Road Names are contained within “Appendix B”.
11. Council may alter, modify, change or cancel names of roads and remove the signs whenever it is
deemed necessary.
22 2021.06.22 Adopted Council Meeting Package
POLICY
Section Policy No. Page
Development Control 5-19 2 of 4
Policy Title Date: Motion No.
Naming of County Roads March 23, 2021 141/21
Responsibilities:
1. Council
a. The authority for naming a road.
2. Administration
a. Receive, review and circulate all naming proposals for roads and will prepare a report for
recommendation to Council for decision.
b. Maintain and update “Schedule A” attached to this policy.
c. Purchase and install signs and work with Alberta Transportation for signs that are to be placed
adjacent to primary highways.
d. Include officially designated road names on future editions of the County map.
Approved: March 23, 2021 141/21
Review Date: March 23, 2025
23 2021.06.22 Adopted Council Meeting Package
POLICY
Section Policy No. Page
Development Control 5-19 3 of 4
Policy Title Date: Motion No.
Naming of County Roads March 23, 2021 141/21
Appendix A: Common Road Suffix Definitions for Reference
Wherever possible, Administration will ensure that appropriate road name suffixes are applied and upheld
during the naming process.
Avenue AV A main road or thoroughfare
predominantly running in an east-
west direction
Close CL A road of relatively short length
closed on one end created by six
or more lot fronts
Crescent CRES A curved road connecting to an
adjacent road at both ends
Drive DR A meandering main road or
thoroughfare
Lane LN A road providing access or located
adjacent to a particular location.
Loop LOOP A road beginning and ending in
the same location.
Road RD A public or private thoroughfare
running in any direction as
defined in this document.
Street ST A main road or thoroughfare
predominately running in an
north-south direction
Trail TR A road indicating a heritage or
historical connection
Way WY A road which may change
direction beginning or ending at
the same location
24 2021.06.22 Adopted Council Meeting Package
POLICY
Section Policy No. Page
Development Control 5-19 4 of 4
Policy Title Date: Motion No.
Naming of County Roads March 23, 2021 141/21
Appendix B:
Twin Creek Close (The service road into Twin Creek Estates)
Country Residential Properties off of Hwy 806, south of Linden
25 2021.06.22 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
8.1
Page 1 of 1
Version: 2020-02
Subject: Letter of Support for Central Alberta Child Advocacy Centre
Meeting Date: Tuesday, June 22, 2021
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council direct administration to supply a letter of support for the Central
Alberta Child Advocacy Centre on their integrated building project on Red Deer
College Campus.
Background/
Proposal
Administration received a request from Sean McIntyre, Mayor of the
Town of Sylvan Lake to provide a letter for the Central Alberta Child Advocacy
Century (CAC) as they request the Premier for infrastructure dollars to complete the
preliminary work to get started on a stand-alone building on Red Deer College
campus grounds; which will house the Central Alberta Child Advocacy Centre, The
Central Alberta Sexual Assault Support Centre, The Central Alberta Women’s
Emergency Shelter Rural Outreach Team, The Central Alberta FASD Network, and
AHS Step Up Step Down program. This request went to all the Mayors and Reeves
in Central Alberta.
Discussion/
Options/
Benefits/
Disadvantages:
All communities in Central Alberta will directly benefit from the work being done in
the centre. The building is being funded through a capital campaign and the CAC
will be using lease revenue to offset any shortfall.
Financial
Implications:
No financial implications to the County.
Council Options:
1. Council direct administration to supply a letter of support
2. Council receive the request for information
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
1. A letter template you can alter - provided by the CAC
2. Child Advocacy Centre backgrounder
3. Policy #11-2, Letter of Support
Follow-up
Actions:
Administration create and submit letter.
CAO Approval:
Mike Haugen, Chief Administrative Officer
26 2021.06.22 Adopted Council Meeting Package
Developing A Centre of Excellence
Our Journey from 2016-2021
May 2021
27 2021.06.22 Adopted Council Meeting Package
Summary
The Central Alberta Child Advocacy Centre is committed to becoming a Centre of Excellence
specializing in leading practices, training, research, community awareness and education in the
area of integrated child advocacy practices. The Centre recognizes the need for coordinated
research, training and professional development in child advocacy and is committed to working
with key stakeholders to implement and investigate best practices in relation to childhood
trauma and maltreatment. This Centre of Excellenc e will build the capacity for Alberta to
become a leader in research and advance development of training and professional
development opportunities.
In 2016, after the funeral of the tenth young adult and youth who died by suicide in Red Deer, a
group of passionate professionals, community members, political representatives and key
stakeholders gathered to channel the collective community heartbreak and passion into a
mental health strategy that would help our youth who need it most. Upon connecting with
Sheldon Kennedy, who has been a mentor and advocate for the work of CACs, the community
landed on the integrated practice models of CACs. Five years later, the community support for
this initiative is still a driving force in ensuring we can make change in Central Alberta and has
been especially evident in the $7,000,000 secured donor funding for the new facility. Through
the extensive support of stakeholders, donors and government, the CACAC has seen great
progress and success in a short period of time.
Operationally, the organization has been working to implement best practices of integrated, hub
models to Central Alberta to better serve children and youth affected by abuse, trauma and
mental health. In this short period of time, the CACAC has worked alongside provincial child
advocacy centres to create one provincial voice and streamline best practices , always working
in the best interest of the children and families we serve.
Presently, the CACAC has secured sufficient funding in the initial stages of the capital campaign
to build a stand alone facility on Red Deer College campus, occupied by multi-disciplinary
professionals: the Central Alberta Sexual Assault Support Centre, Fetal Alcohol Syndrome
Disorder Network and complementary mental health programs. In addition to the co-location of
these agencies, the facility would contain a learning institute for the development of training,
professional development, credit and non-credit education programs, work integrated learning
and research opportunities. Our vision is to ensure this cent re is a one-stop destination with
complete wraparound services for all of those who are impacted by abuse, neglect,
maltreatment and mental health.
The CACAC: Centre of Excellence will focus on these key objectives:
1. Champion leading integrated practices through key stakeholders and partners to
ultimately better the lives of children, youth and families affected by trauma, abuse and
mental health concerns.
2. Become a research hub in Alberta focused on childhood trauma, maltreatment and
mental health.
3. Identify the social and economic return created by child advocacy centres and work
alongside government organizations to create objectives.
28 2021.06.22 Adopted Council Meeting Package
Through these objectives, Alberta is taking a preventative approach to societal issues, aiming to
reduce long-term impacts/costs within the system of child welfare and bettering the lives of
countless Albertans.
Integrated Practice Model and Social Return on Investment
“The intention and goal are to create strength to help shift systems to be better because we know better
today.” – Sheldon Kennedy
The integrated practice model has become popular internationally in child welfare systems as its
proven outcomes have provided evidence to the better ment of multi-levels of key stakeholders,
service delivery professionals and the individuals it serves. With guidance from Sheldon
Kennedy, Edmonton Police Chief Dale McFee, Cal Corley of the CSKA, the Central Alberta
CAC has targeted a key objective to focus on social innovation, analytics and implementation
sciences to transform research into action through shared strategy, workforce capacity
development and practical skill application.
The integrated practice model will
• highlight the value for stakeholders
• systematically heighten efficiency and effectiveness of service delivery
• reduce long term impacts/ costs of child abuse
Highlight the value for stakeholders
In addition to the productivity, effectiveness and financial benefits of integrated practice and
using a cross-sectoral approach, the CACAC has utilized the business model and land
partnership agreement with RDC to create sustainable revenue streams to sup port necessary
vital programs. These cost savings of both partner agencies and CACAC operational
fundraising will greatly benefit various government ministries, stakeholders and donor funds to
ensure that valuable stakeholder dollars are being used in the most fiscally responsible manner
to produce the best outcomes.
While it is not yet possible to measure the long -term impacts on the lives of children and youth
affected by these practices, the research opportunities presented at the CACAC have the ability
to provide analytics to display those outcomes.
We have begun work alongside ISM Canada who is a leading marketing provider in data
analytics, strategy and artificial intelligence. This partnership facilitates the ability to use expert
data analysis to quantify the social and economic value created by integrated practices.
Social
Innovation
Technology
Analytics
Data
Child &
Youth
Mental
Health
29 2021.06.22 Adopted Council Meeting Package
Ultimately, data analysis alongside research opportunities will provide the quant itative and
qualitive measures required to evaluate long term implications integrated practice delivers to the
child welfare, judicial and health system.
Centre of Excellence in Alberta
In addition to service delivery of the child advocacy centre, the Centre of Excellence will be a
provincial hub for government agencies, professionals, and academic institutions to make
advances in economic and social issues that affect the lives of Albertans daily. It is the mission
of the CACAC and its key partners to set the foundation for change, increase research and
become a leader in the field of child advocacy.
Through strategic partnerships and one shared purpose, this Centre of Excellence will
encompass these key objectives:
• Become a hub for data collection, provincial statistics/trends and reporting for child
welfare.
• Provide coordinated research, training and development in the area of child trauma,
maltreatment and mental health .
• Research and evaluate the Integrated Practice Model and best practices .
• Develop credit and non-credit programming for academic students, front line service
providers, and early-year learning professionals.
• Research and provide supporting evidence on the social return on investment of child
welfare practices.
• Encourage industry leaders, research professionals and international advocates to
come to Alberta for conferences, seminars, research studies and program development .
• Embody collaborative, cross-sectoral practices to reduce costs/impacts on service
delivery across Alberta.
• Provide higher quality service to children, youth and families to build renewed optimism
for a healthy and happy future .
• Champion leading practices to continually improve outcomes through evidence -based
practices.
• Encourage information sharing, publication of research and statistical trends to propel
Canada to leaders in childhood trauma, maltreatment and mental health.
Red Deer College Partnership
The current operational partnership group of RDC and CACAC have target ed these key areas
of interest.
• Student Engagement – Work integrated learning through practicums, cooperative
programs and internships.
• Programming, curriculum, and micro-credentials
• Research – Implementation and actualization of evidence -based practice
30 2021.06.22 Adopted Council Meeting Package
• Broader Awareness – Those needing supports for mental health, abuse, neglect and
maltreatment know where to receive specialized treatment regardless of where they live
• Funding Initiatives – Provincial, National, and International conferences on social
innovation and child maltreatment
Partnerships
• Central Alberta Child Advocacy Centre
• Red Deer College
• Central Alberta Sexual Assault Centre
• Fetal Alcohol Syndrome Disorder Network
• Central Alberta Women’s Emergency Shelter
• Alberta Education (10 school divisions and Christian/Private Schools)
• The City of Red Deer
• Federal, Provincial and Municipal Governments
Charting A Sustainable Bold Path
The Central Alberta Child Advocacy Centre is committed to embracing the challenges and
obstacles unique to becoming a Centre of Excellence while moving the issue of childhood
trauma to the forefront. We have set ambitious goals and will continue to prompt provincial and
national dialogue because our children and youth deserve to lead happy and healthy lives.
As of May 2021, the CACAC has fostered and secured foundational partnerships and financial
commitment to mobilize an innovative way to provide cost savings to the government, support
provincial initiatives for Albertans and equip the future generation of professionals with the
practical skills, experience, and knowledge to propel Alberta to success across various sectors.
With the passion, influence and commitment of this community driving force, it is our vision to
ensure this is truly a Centre for all Albertans and will set the foundation for change.
31 2021.06.22 Adopted Council Meeting Package
June 22, 2021
Honourable Jason Kenney
Premier
307 Legislature Building
Edmonton, AB T5K 2B6
Dear Premier Kenney,
On behalf of the Kneehill County, I am writing this letter of support for the Central Alberta Child
Advocacy Centre on their integrated building project on Red Deer College Campus.
As a key partner, I can see the immense impacts this will have for my community and Central Alberta
through the complete wraparound services for all of those who are impacted by abuse, neglect,
maltreatment, and mental health.
Since November 2017, the Central Alberta Child Advocacy Centre has brought the issue of child abuse to
the forefront through increased capacity and community awareness of child advocacy Centres across
Alberta. With enhanced knowledge of trauma informed training and integrated practices, the future for
front line service providers, caregivers, teachers, and other community partners has renewed optimism
for more efficient and effective practices, while giving back the promise and possibility of a healthy
future for children and youth affected by abuse.
As such, it is essential that the infrastructure funding for the Central Alberta Child Advocacy Centre is
granted, and it is hoped that this letter of support will be of assistance in this regard.
We look forward to working alongside the Central Alberta Child Advocacy Centre and its partners in this
new facility to empower children, youth and families to build connection and resiliency through positive
mental health objectives. We would gladly stand with you publicly in support of this project.
Thank you for your time and consideration.
Respectfully,
Jerry Wittstock
Reeve, Kneehill County
JW/cv
32 2021.06.22 Adopted Council Meeting Package
33 2021.06.22 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
8.2
Page 1 of 8
Version: 2020-02
Subject: Pandemic Operations Update
Meeting Date: Tuesday, June 22, 2021
Prepared By: Mike Haugen, CAO
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council accept the Pandemic Operations Update for information, as
presented.
Background/
Proposal
Previously, Administration updated Council regarding municipal operations during
the COVID pandemic. As some time has passed since this update, Administration
once again wishes to provide Council with an update.
Discussion/
Options/
Benefits/
Disadvantages:
Overall, the organization has been able to maintain service levels. Health and
safety protocols, as well as staff commitment, have kept the impacts have been
able to minimize the impact of COVID.
Some department specific items of note include:
Legislative Services
Legislative Services created or helped to create the forms and workflow processes
to increase efficiencies in a number of areas including:
• Evacuation Registration Form
• Complete revision of Burn Permit process.
• Go Paperless for Taxes, Utilities, and AR
• Peace Officer Ride Along
• New Council Timesheet (pending) Just working on some code as we did
not receive the update.
• Peace Officer Bulletin (and workflow)
• Record or Non-record Determination
• Vacation Request Form
• Gravel Blitz (development assistance)
• Utilities Pre-Authorized Payments
• COVID Contact Tracing (pending approval)
• Workplace Inspection (and related workflows)
• Corrective Actions Form
• Horseshoe Canyon Focus Group
• Utilities Application
• Records Transfer
• Business Satisfaction Survey
• Temporary Remote Working Agreement
• TIPP Registration
• Fire Ban
• Work from Home -safe Work Practices
• Work from Home – Hazard ID
• Field Level Assessment (February 2020)
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Page 2 of 8
Version: 2020-02
• Banked Overtime Agreement (January - February 2020)
• Flex Time Agreement (January - February 2020)
In addition to maintaining support for Council and virtual meetings, 49,961
documents have been entered into Laserfiche (the County’s electronic filing system)
since March 2020. The number of pages contained in these entries is 697,342.
FOIP requests and standard Statistics Canada & Canada Revenue Agency
requests. Various information and historical requests have also been processed.
Corporate Services
• Budget process overhaul, implementation of the budget book and
submission of the 2021 Budget to the GFOA for their Distinguished Budget
Award.
• Re-work of quarterly variance reports to improve information value and
timeliness of reporting.
• Implementation of e-send capabilities and roll-out for AR, taxes and utilities.
Approximately 20% of residential households have signed up to date.
• Coordination of numerous linear tax agreements to recover outstanding
taxes previously tagged as potentially uncollectable. Only one major
account remains at risk.
• Implementation of integration suite which has allowed for improved
efficiencies in processing bulk water data; future objective to implement the
module in other finance functions as well.
• Implementation of new processes to track financial audit information during
the year and streamlining of audit supporting information. Increased
involvement in the audit across the finance department and increased
awareness departmentally of the process of the financial audit.
• Continued all core functions without service interruption i.e. payroll,
payment to suppliers, ratepayer inquiries, utility and other transaction based
data.
• Update computer networks to enhance security related to cyber issues and
potential threats.
• Mirrored all business systems to provide real time remote access. This was
not only the computer network but also included the phone system which is
critical for customer support.
• Provided and supported information to staff and the public on work at home
protocols, coping skills and resources available to address ongoing
concerns and issues during the pandemic.
• Updated policies and processes to improve efficiency and control costs.
• Completed and updated numerous business continuity plans and
documentation.
Transportation
During the covid shutdown the Transportation Dept. separated staff to limit risk with
having units within the department start at various locations while still maintaining a
level of service. There was little change within the crews to get routine job tasks
completed and staff were able to still meet with ratepayers while limiting risk. This
was the same for contractors while they completed work for the municipality. These
steps allowed the Transportation department to continue operations.
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Page 3 of 8
Version: 2020-02
Communications
Website
• Created project pages on website to provide more information on annual
projects to the public
• Created a new Election section on the website for 2021
• Created an e-services section on the website for residents during COVID
• Created a COVID-19 section on the website for COVID specific updates
and information
• Performed a website refresh for increased user-friendliness
• Implemented digital, linkable Council agendas for the website
Projects
• Completed a 2021 budget video
• Completed highway sign project and Fire Ban insert creation
• Working to create a citizen satisfaction survey, nearly complete
• Working on an Assessment video, nearly complete
• Rebranding is nearly complete, with some signage left to update
Advertising
• Managed a considerable increase in online advertising compared to the
beginning of 2020
• Started advertising a full page weekly ad in the Three Hills Capital
newspaper, coordinating ads with all departments
• Ran multiple advertising campaigns for Gravel Blitz, Lead Management,
etc.
• Continued coordinating, creating content, and mailing ratepayer newsletters
throughout COVID to advertise County news and events and introduced a
new digital version for online reading
• Ran Oil and Gas Assessment campaign, both online and in print, including
full page ads, News Releases, power-point and webpage
General
• Council communications continued, including Live tweets, You Tube time-
stamping, Council Notes and Follow-ups, News Releases, etc. for each
Council meeting
• Worked with all departments to meet their communications needs
throughout, ex. advertisements, email headers, graphic creation, external
signage, website updates including job ads, RFP’s and calendar events,
speech writing, picture taking, Tax and Utility Bill Inserts, survey mailing,
etc.
• Internal Communications continued, including digital staff newsletters
following every Council meeting, formatting/editing COVID employee
guides, creating posters, etc.
• Daily monitoring of social media accounts for comments/questions needing
response, directing messages received to appropriate departments.
• Performed crisis communications throughout COVID
ASB/Parks
• The ASB / Parks department was able to bring all of our smaller satellite
campgrounds online for camping reservation bookings and re-book all of
our group site campers into new sites for the delayed start of the 2020
season
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Version: 2020-02
• We found a solution to maintain safety of our staff and the public and
increase efficiency by using online forms for our 2% Strychnine sales both
in 2020 and 2021.
• In 2021, we have maintained a number of the processes and systems that
we implemented in 2020 due to COVID as part of finding new efficiencies
and streamlining, including smaller seasonal team with more cross-over
between roles to maximize crew efficiency, and leveraging more technology
in the field.
• Have identified new areas of crossover with our full-time department
members which will lead to increased capacity and efficiency, as staff have
been transitioning into new roles over the past few months in 2021.
• We were able to maintain service levels throughout COVID-19 and still
complete Parks projects in the 2020 field season.
• Transition of Environmental Farm Plan to a virtual delivery package, which
saved time for both ASB staff and producers, streamlining processes and
leading to increased efficiencies / service levels.
• 2020 - eliminating hard copy records for our parks maintenance crews and
using digital sheets so that everyone can stay updated at all times and
enter data from the field to maximize service provision (streamlining
processes and increasing efficiency through digital transformation) – this
has carried on into 2021.
Planning and Development
• Number of development permits issued almost doubled in 2020 (97) vs.
2019 (51)
• We dropped a bit in subdivisions and redesignations, but stayed fairly close
to previous years.
• Land Use Bylaw review
• Completed 9 IDPs in early 2020
• Have started tracking our “Days to Decision” our average turnaround time
for permitted uses is 3 days. Our average for discretionary uses is 40-
days. Our subdivision average is 33 days which is a reduction of 8 days
since 2018.
• Handled an 11% increase in Safety Code Permits issued. In 2019 we
issued 257 and in 2020 we issued 287.
• We also were dealing with 10 enforcement files during this time period.
• Started a review of the MDP
Economic Development
- Implemented the Regional Tourism Initiative targeted at “local” visitors to
accommodate COVID Restrictions. “Explore Kneehill” went live on May
14th.
- Created a collaborative training program with Community Futures Wild
Rose and Travel Drumheller to provide support to the hard-hit tourism
sector
o April 21 – Summer-Ready Training with Travel Drumheller and the
Drumheller Chamber
o May 27 – Alberta Tourism Information System (ATIS) training with
Travel Alberta
o June 10 – Visitor Covid Safety and Travel Confidence with Alberta
Health Services and Travel Drumheller
o TBA – User-generated content creation
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- Strengthened relationships with organizations and agencies to provide
COVID supports to business promptly:
o Community Futures Wild Rose
o GOA Jobs, Innovation and Trade
o GOA Labour and Immigration
o Central Alberta Economic Partnership (CAEP)
o Central Alberta Economic Development Officers
- Updated the Local Foods Directory and developed marketing materials to
promote those businesses as alternate shopping options during supply
chain disruptions
- Increased web and social media content to make information readily
accessible to business
o Business Web Tools
o Employment Grants and Supports
o Covid Information for business
- Provided financial and administrative support to Community Futures Wild
Rose to implement the “Mastering Recovery” business program
WEBSITE:
Things-to-do (Now Explore Kneehill Landing Page):
January 1 – May 31, 2021: 1232 views ***due to the new format, visitors can skip
the main page and jump directly to the activity. Stats will be more accurate when
we can compare 2021 quarterly.
January 1 – May 31, 2020: 2428 views
Visitors:
January 1 – May 31, 2021: 408 views
January 1 – May 31, 2020: 174 views
Agripreneur Business Spotlight:
January 1 – May 31, 2021: 294 views
January 1 – May 31, 2020: NA
Economic Development:
January 1 – May 31, 2021: 121 views
January 1 – May 31, 2020: NA
Local Foods:
January 1 – May 31, 2021: 102 views
January 1 – May 31, 2020: 10 views
Economic Profile:
January 1 – May 31, 2021: 103 views
January 1 – J May 31, 2020: NA
SOCIAL MEDIA:
Kneehill County Facebook (Since January 1, 2021):
Business Support Posts (Programs, Grants, COVID info): 29
Ag Spotlights: 6
Tourism Promo’s (Explore Kneehill, Directories, Campgrounds etc): 8
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Explore Kneehill (May 14 – May 31):
Facebook: 17 posts, 7146 Reach (times the content showed up on someone's
feed), 139 Page Views, 64 Page Likes, 67 Followers, 903 Engagements (clicks,
likes and shares)
Instagram: 18 posts, 208 followers, Reach 474 (the number of accounts seeing
the content), 322 interactions (likes, comments, shares)
Protective Services
Emergency Management
• Activated Business Continuity Plan for COVID Pandemic
• Ministerial Order received for Kneehill Regional Emergency Management
Agency
• Work out challenge with other municipalities
• Organized ICS200 and ICS300 within the region, with 8 KC employees in
attendance (building the ER Team)
• ICS 200 Train the trainer achievements for Dan and Nat. We can now teach
ICS200 internally/regionally.
• Assisted Village of Acme rain event with DEM and Fire Ops supports.
• Assisted Three Hills Fire dangerous goods spill with DEM and Fire Ops
supports.
• Organized 3 regional training webinars spring 2021 on Finance Admin,
Incident Command, Liaison/Safety Officer
• Assisted RCMP with search and rescue, CPO’s, Fire, and Emergency
Management Teams from Red Deer, Kneehill County, Trochu
• Project 1 and 2 reporting completed with Disaster Recovery Program,
Project 3 (washouts) and Project 4 (Dunphy road) finishing summer 21
• Setting up Emergency Management files on 365 Teams for access to
Regional Er Mngt Team
• Emergency Operations Centre Virtual Support Initiative through Central
Regional All Hazards Incident Management Team (CRAHIMT), all three of
our members (Deb, Natalie, Dan) worked on development of this.
Fire Services
• Applied for and received truck full of batteries for Fire Departments from
Canadian Association of Fire Chiefs
• Collaborated and delivered 4 new fire engines for Kneehill County area:
Acme, Trochu, Torrington and Carbon
• Collaborated and ordered 2 new fire tenders for Kneehill County area:
Torrington and Three Hills
• Completed 9 Structure Fire Inspections, 8 Vehicle Inspections, 12+
Occupancy Loads as part of Fire Safety Codes throughout region
• Work with contractor to complete Tower Assessment, changing Radio
Project, collaboration with other Municipalities… AFRRCS project
• Council donated fire trucks to Paraguay, PS organized
• Changed over / set up the old Acme Fire Engine for spare and training
purposes
• Met with Wheatland County's new rural chief
• Provincial Fire grant approved in spring 2020, training has proceeded in
spring (News Release issued in May 2021)
• Dan completed Fireworks and Pyrotechnics course, AFRRCS Technician
course
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• Region gained 12 Level 1 fire instructors through collaborative training,
Trochu fire grant
• Formed committee for Standard Operating Guidelines review, 2 meetings
held virtually
• Team attended Flags of Remembrance in Sylvan Lake to honor veterans
and those serving our Country.
Enforcement Services
• Tracking in Report Exec of Positive Interaction with farmers/ratepayers
• Went from 1 x Level 1 Officer to 3 x Level 1 Officers by April 2021, enabling
all officers to enforce moving traffic on rural roads
• Set up traffic speed trailer through Alberta Traffic Grant with Shop and IT
help, touring to different municipalities and rural roads for reports
• Officer Chubala completed National American Standard Inspection
Training, working with Commercial Vehicles in our area completing 42
inspections to date
• Changed CPO monitoring system to Lacombe Police Service for Safety /
Check In’s and better communication with CPO’s in our area (with help of
IT).
• Organized 2 Regional Peace Officer meetings at HS Canyon (Drumheller,
Red Deer County, Wheatland County, Starland County, KC, Beiseker)
• Traffic Calendar Communications Blitz, working with Communications
• Met in spring 2020 and 2021 with Transportation Department to review
infrastructure protection reporting, report to Council in April.
• Google presentation created for Schools on enforcement officers
• Worked with Lethbridge College for Legal Studies practicum student for 5
days in April/May
Financial
Implications:
NA
Council Options:
1. Council may accept the report for information, as presented.
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
NA
40 2021.06.22 Adopted Council Meeting Package
REQUEST FOR DECISION AGENDA ITEM #
8.2
Page 8 of 8
Version: 2020-02
Follow-up
Actions:
NA
CAO Approval:
Mike Haugen, Chief Administrative Officer
41 2021.06.22 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
8.3
Page 1 of 1
Version: 2020-02
Subject: Doctor Recruitment and Retention Committee Terms of Reference
Meeting Date: Tuesday, June 22, 2021
Prepared By: Mike Haugen, CAO
Presented By: Mike Haugen, CAO
Link to Strat Plan: Preserving Rural Way of Life
Recommended
Motion:
That Council direct Administration to return the completed questionnaire #2 to the
Kneehill Regional Partnership as presented.
Background/
Proposal
The Kneehill Regional Partnership is currently undertaking an update of the Doctor
Recruitment and Retention Task Force Terms of Reference.
The attached questionnaire represents the Partnership’s second round of member
consultation. The answers included are based on the discussion that occurred at
the June 15th, 2021 Committee of the Whole Meeting.
Discussion/
Options/
Benefits/
Disadvantages:
The questionnaire is before Council for formal endorsement by Council.
Council may opt to make further changes to the feedback provided.
Financial
Implications:
If the Doctor Retention and Recruitment Task Force adopts the suggested per
capita rate, this would be a cost of approximately $10,000 per year.
Council Options:
1. Council may submit the feedback as presented.
2. Council may alter the feedback prior to submission.
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Questionnaire #2
Follow-up
Actions:
Administration will submit Council’s responses to the Partnership.
CAO Approval:
Mike Haugen, Chief Administrative Officer
42 2021.06.22 Adopted Council Meeting Package
Kneehill Regional
Partnership
Doctor Recruitment and
Retention Task Force Terms
of Reference Review
Engagement Questionnaire #2
Background
The Kneehill Regional Partnership (KRP) is undertaking a review of the Doctor Recruitment and
Retention Task Force (Task Force) Terms of Reference. As part of this review, the Partnership is
engaging with its municipal members and with the Task Force itself. This questionnaire is the
second of two that each member the Task Force will receive.
The first questionnaire was intended to help narrow down the broad parameters of what the
Doctor R&R Task Force should be doing. The focus of this questionnaire is to focus on more
detail within those parameters. Following this second engagement, a final Terms of Reference
will be drafted.
Upon review of the response received to the first questionnaire, the Partnership determined
the following broad parameters for a revised Dr. R&R Task Force:
• The Task Force should be focused on both doctors and other health care professionals;
• The Task Force should be regional in nature, not simply focused on Three Hills;
• The Task Force will compliment, not duplicate the tasks or role of AHS;
• The Task Force will act as a welcome wagon and to showcase the region to prospective
health professionals;
• The Task Force should conduct work aimed at attracting locally trained doctors;
• The Task Force will not provide funding or subsidies to private business interests;
• Membership in the Task Force will be elected officials from each partner municipality;
• The Task force may invite others as needed;
• A Doctor representative will be part of the Task Force in a non-voting capacity; and,
• A yearly proposed budget will be submitted to the member municipalities each year.
43 2021.06.22 Adopted Council Meeting Package
The Partnership is looking for additional feedback regarding potential Task Force activities
within the principles outlined above.
Question #1
Should “other health care professionals” be further defined? If so, how? (What professions are
included in this, who would recruitment be done for, etc.)
The main focus of the Task Force should be on Doctors. “Other Health Care Professionals”
should be defined by the Task Force as narrowly as possible.
Question #2
Are there specific functions that you think should be conducted by the Task Force?
The Task Force should:
• Liaise with AHS and be familiar with AHS recruitment plans and strategies.
• Focus on retention primarily and recruitment when needed.
• Develop ways of showing appreciation for doctors through fostering community support
and awareness.
• Work with medical students to introduce them to “rural” and our community.
Question #3
Are there specific functions that you feel should be outside the scope of the Task Force?
The Task Force should not:
• Duplicate the efforts of AHS
• Fundraise
• Provide subsidies for private businesses, equipment, etc.
Question #4
What are your thoughts regarding the Task Force yearly budget:
Should the Task Force be free to request any amount of funding?
Should the yearly amount be based on a set criteria (such as per capita or other)?
Given your answers to questions 2 and 3, what do you think a reasonable yearly budget
for the Task Force should be?
The Task Force should develop a budget based on a per capita rate. The suggestion is $2 per
capita. A portion of this should be designated for maintaining a reserve suitable for covering
retention bonuses.
Question #5
44 2021.06.22 Adopted Council Meeting Package
If there is no set yearly amount, what should the course of action be if a Partner is not in favour
of the proposed budget?
The Terms of Reference should include a dispute resolution process to cover this.
45 2021.06.22 Adopted Council Meeting Package
Committee of the Whole Minutes
1600- 2ND Street NE
Three Hills, AB T0M 2A0 May 18, 2021 8:30 a.m.
COUNCIL PRESENT:
Division No. 1 Faye McGhee, Deputy Reeve
Division No. 2 Debbie Penner, Councillor
Division No. 3 Jerry Wittstock, Reeve (Video Conf)
Division No. 4 Glen Keiver, Councillor (Video Conf)
Division No. 5 Jim Hugo, Councillor (Video Conf)
Division No. 6 Wade Christie, Councillor
Division No. 7 Kenneth King, Councillor
ADMINISTRATION PRESENT:
Chief Administrative Officer Mike Haugen
Director of Community Services Laurie Watt
Manager of Planning & Development Barb Hazelton
Manager of Protective Services Debra Grosfield
Communications Officer Christine Anderson
Economic Development Officer Jacqueline Buchanan
Recording Secretary Carolyn Van der Kuil
CALL TO ORDER
Deputy Reeve McGhee called the meeting to order at 8:31 a.m.
1.0 AGENDA
CW067 Councillor King moved approval of the agenda as presented.
CARRIED UNANIMOUSLY
2.0 APPROVAL OF THE APRIL 20, 2021 COW MEETING MINUTES
CW068 Councillor Penner moved approval of the April 20, 2021 Committee of the Whole minutes
as presented.
CARRIED
3.0 KNEEHILL COUNTY INVESTMENT READINESS ASSESSMENT
Jacqueline Buchanan provided Council an overview of different considerations and
recommendations to achieve Investment Readiness in Kneehill County.
The Chair called for a recess at 9:40 a.m. and called the meeting back to order at 9:57 a.m.
with all previously mentioned Council members present.
4.0 ENFORMCEMENT ROLES INFORMATION ITEM
Debra Grosfield presented to Council an information bulletin that will be made for
distribution regarding the roles of enforcement.
46 2021.06.22 Adopted Council Meeting Package
May 18, 2021 Committee of the Whole Meeting Page | 2
5.0 COUNTY WEBSITE WALKTHROUGH
Christine Anderson provided Council a walkthrough of the County’s website and
highlighted the changes and updates that have been made.
6.0 CITIZEN SATISFACTION SURVEY
Christine Anderson reviewed with Council the Citizen Satisfaction Survey and Council
provided feedback.
Councillor Hugo and Councillor Keiver left the meeting at 10:48 a.m.
Councillor Keiver returned to the meeting at 10:50 a.m.
ADJOURNMENT
The meeting adjourned at 10:55 a.m.
47 2021.06.22 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
11.0
Page 1 of 1
Version: 2020-01
Subject: Council Follow-up Action List
Meeting Date: Tuesday, June 22, 2021
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council receive for information the Council Follow-up Action List as presented.
Background/
Proposal
To request Council’s acceptance of the Council Follow-Up Action List.
Discussion/
Options/
Benefits/
Disadvantages:
Please find attached the Council Follow-Up Action List. The Council Follow-up
Action list is a list of items from Council meetings that require follow-up. This
document is regularly updated after each Council meeting.
Financial
Implications:
N/A
Council Options:
1. Receive the report regarding the Council Follow-up Action List for information.
2. Council provide further direction or required changes/amendments.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
June 22, 2021 Council Follow-Up Action List
Follow-up
Actions:
Update Action List and provide updated Council Follow-Up Action List at the next
Council meeting.
CAO Approval:
Mike Haugen, Chief Administrative Officer
48 2021.06.22 Adopted Council Meeting Package
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
14-Jan-20 27/20
Deputy Reeve McGhee moved that Council authorize the
funds realized from the sale of surplus equipment located on
the property located at SE 15-28-22 W4M be transferred to
the Building Reserve.Laurie Watt
Project completion by the
end of Summer 2021.
24-Mar-20 169/2020
Deputy Reeve McGhee moved that Council direct
administration to bring back the Procedural Bylaw for revision
immediately following the conclusion of the COVID-19 event.Carolyn Van der Kuil
On hold until COVID-19 is
over
09-Feb-21 53/21
Councillor King moved that Kneehill County commit to
proceed with the appropriate legislative steps prescribed in
the MGA of Alberta that will allow for the implementation of
the bylaw(s) required to be able to provide financial backing,
in the form of Security, to the Town of Trochu for the
borrowing of up to $20 Million, for a period of time not to
exceed four (4) years.
The understanding is that the provided Security, if
appropriate bylaws are passed, will support the Town of
Trochu in obtaining interim (bridge) project financing during
the construction of the Trochu Senior’s Supportive Living
Facility. Mike Haugen
Bylaw has been approved.
Draft agreement currently
being reviewed by Trochu
Housing Corporation.
23-Feb-21 109/21
Councillor Penner moved that Council continue the Capital
Newspaper Delivery Program for 2021, and that staff be
directed to develop a pay for service program to begin in 2022
offered to ratepayers who do not get the Three Hills Capital in
the mail. Christine Anderson In Progress
09-Mar-21 123/21
Deputy Reeve McGhee moved that administration submit an
application under the Provincial Education Requisition Credit
(PERC) for the uncollectable Education Requisition and the
uncollectable Designated Industrial Property Requisition on
these Oil & Gas Properties.Marika Von Mirbach
In Progress; the
application intake for this
grant is not until January
2022.
23-Mar-21 139/21
Councillor Penner moved that Council direct administration to
cancel the current agreement with R&D Pilot Truck Ltd for the
hauling of gravel to the Hiller Stockpile and enter into an
agreement to sell the remainder of gravel located at the Delia
pit at a cost recovery.Brad Buchert In Progress
13-Apr-21 166/21
Councillor King moved that Council direct Administration to
initiate a conversation with RMA and FCM to lobby for more
access to information relevant to cannabis production within
municipalities.Mike Haugen In Progress
27-Apr-21 184/21
Councillor Keiver moved that Council direct administration to
explore other water delivery options for the Three Hills East
residents.John McKiernan In Progress
27-Apr-21 185/21
Councillor King moved that Council direct administration to
continue the exploration of assuming ownership and
operation of the Orkney Water Co-op under the supported
guidance of Council to restrict flow at all connections.John McKiernan
An email was forwarded
to the Orkney Coop in
regards to Environmental
Services position on flow
restriction. Still waiting on
a response.
11-May-21 223/21
Councillor King moved that Council table the proposed Animal
Control Bylaw and direct administration to make changes to
proposed bylaw and bring back to a future Council meeting. Complete Deb Grosfield In progress
11-May-21 230/21
Councillor Christie moved that Council direct administration to
come back to a future Council meeting and present options
for agricultural exemptions for Road Bans.Brad Buchert In Progress
Council Action Items
49 2021.06.22 Adopted Council Meeting Package
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
Council Action Items
25-May-21 239/21
Councillor King moved that Council receive for information
Policy 5-2 and direct administration to bring back to a future
Council meeting. Barb Hazelton
Will be brought to the
June 22nd, 2021 Council
Meeting
25-May-21 242/21
Councillor King moved that Council direct administration to
provide a Tender Process presentation to a future Council
meeting.Shaine Issac In Progress
08-Jun-21 252/21
Deputy Reeve McGhee moved that Council, in accordance
with the Municipal Government Act and the Kneehill County
Code of Conduct and Ethics Bylaw, rescind the appointment of
Councillor Hugo to all committees and boards to which he was
previously appointed and that permission to attend any
conferences be revoked as a result of contraventions of the
Kneehill County Code of Conduct and Ethics Bylaw. Complete
08-Jun-21 253/21
Deputy Reeve McGhee moved that Council direct Councillor
Hugo to refrain from attending County job sites and facilities
other than for Council and Committee of the Whole Meetings,
and to have no contact with Administration, staff, and
contractors other than the Chief Administrative Officer or
their designate.Complete
08-Jun-21 254/21
Councillor Penner moved that Council send a letter via
registered mail confirming these decisions of Council to
Councillor Hugo.Complete
08-Jun-21 255,256,2
57,258/21
Council provided all three readings to Bylaw 1840 (as
amended), being a bylaw to provide for the licensing,
regulating, and control of dogs, hens and animals.Complete
08-Jun-21 259/21 Deputy Reeve McGhee moved that Council approve Policy 17-
1, Safety Policy, as presented.Complete
08-Jun-21 260/21
Councillor King moved that Council approve Policy #3-1,
Council Compensation and Expense Reimbursement, as
presented.Complete
08-Jun-21 261/21
Deputy Reeve McGhee moved that Council accept the report
on the County’s re-opening plan for information, as presented.Complete
08-Jun-21 262/21 Deputy Reeve McGhee moved that Council defer this agenda
item to the next Committee of the Whole meeting.Complete
On the June 15th COW
Meeting agenda.
08-Jun-21 263/21 Councillor Christie moved that Council receive for information
the Kneehill County Budget Video.Complete
Video is now available to
public on our website.
08-Jun-21 264/21 Councillor King moved that Council receive for information the
clarification on the Kneehill Solar Development.Complete
08-Jun-21 265/21
Councillor King moved that Council receive for information the
Kneehill Family and Community Support Services Annual
Report and presentation. Complete
50 2021.06.22 Adopted Council Meeting Package
AMENDMENT SUMMARY
Council Meeting Date: June 22, 2021
Purpose:
The purpose of the Amendment Summary is to explain the differences from the original package that
was presented at the Council meeting compared to the amended version.
Agenda:
Additions under New Business
8.4 Capstone Infrastructure Solar Project
Additions under Council and Committee Reports
10.2 Drumheller Solid Waste Association
10.3 Trochu Housing
Package:
No additions were made to the package
51 2021.06.22 Adopted Council Meeting Package